Military Retirement Divorce - Excel by yzy10050

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									                                                                                                     9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                  A                B         C                          E                                                  G                                     H                             I
1           Description          Action Reason            HR Usage and Definition                           Benefits Usage and Definition                System Location            Process/Responsibility
                                                 EE obtains new position through open          Usage: Possible Benefits action required if the
                                                 recruitment (voluntarily moves to lower level demotion forces a change in retirement plan
2    Demotion - Competitive DEM        DCP       position)                                     participation/eligibility.                            Processed thru Job Data   Add to Manage Hire BPG
                                                                                                                                                                               Manual Process - work with HR
                                                 Progressive discipline process through SPP                                                                                    Partner - enter new row, select
3    Demotion - Disciplinary     DEM   DEM       809                                                                                                 On Job Data Table         appropriate action/reason
                                                                                                   Usage: Possible Benefits action required if the                             Manual Process - work with HR
  Demotion - Voluntary                           EE provides written request to voluntarily        demotion forces a change in retirement plan                                 Partner - enter new row, select
4 Reassign                       DEM   DVR       move to a lower level position                    participation/eligibility.                        On Job Data Table         appropriate action/reason
5 Data Correction                DTA   COR       System
6 Status Change                  DTA   STC       System
                                                                                                   Hire from ABOR/NAU/UA where break in service
                                                                                                   is less than 30 days. Benefits must be coordinated
                                                                                                   to ensure there is no break in coverage from the
     Hired Fr Affilliate-                        Employee hired either from ABOR or                Affiliate. This applies to all benefits except:                             On-line - applicant and manager
7    ABOR/TRIU                   HIR   AFL       UofA/NAU                                          403(b), 457, and Basic Life.                       TAM                      involved in process
                                                                                                    An emergency hire may fill a vacant classified
                                                 Classified temporary hire not to exceed 120
                                                                                                   position for no more than 120 calendar days.
                                                 days, with option to extend or waive for an
                                                                                                   Emergency hires are not benefits eligible. -
                                                 additional 2 mos., not exceed 180 days. [(JT) I
                                                 tried to update based on notes I took per
                                                 meting 1/25/07 with Joe, Kevin, Carol] but
                                                 believe Action Item was for Carol H to
                                                 update? CH - Delete reference to option to                                                                                    On-line - applicant and manager
8    Emergency Hire              HIR   HEH       extend                                                                                              TAM                       involved in process
                                                                                            This recruitment is both non-competitive and
                                                                                            open competitive, open to the public (internal
                                                                                            and external applicants). For Open Competitive
                                                                                            Recruitment - An announcement of the opening
                                                                                            must be posted on the HR website. Recruitment
                                                                                            may be local, state, and/or national in scope. Non-
                                                                                            Competitive Recruitment does not require
                                                                                            posting or an announcement of opening. Regular
                                                                                            hires may be benefits eligible or non-benefits
                                                 Both open competitive recruitment and non- eligible.                                                                          On-line - applicant and manager
9    Hire - Reg                  HIR   REG       competitive requirement                                                                        TAM                            involved in process
                                                                                                   Hire from ABOR/NAU/UA where break in service
                                                                                                   is less than 30 days. Benefits must be coordinated
                                                                                                   to ensure there is no break in coverage from the
     Hired Fr Affilliate-State                                                                     Affiliate. This applies to all benefits except:                             On-line - applicant and manager
10   Agcy                        HIR   STA       Hired from a State Agency                         403(b), 457, and Basic Life.                       TAM                      involved in process
                                                                                                   Active Employee who is not receiving pay and is
                                                                                                   not enrolled in benefits. To be used at
     Hold - No Pay And No                                                                          conversion for employees in HRMS who are active
11   Benefits                    HLD   HNB                                                         but do not have current jobs/pay lines.         On Job Data Data Screen     Only used by Benefits




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                                                                                               9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                 A           B         C                         E                                                    G                                     H                               I
1          Description     Action Reason            HR Usage and Definition                           Benefits Usage and Definition                 System Location            Process/Responsibility
                                                                                             Active employee who is not receiving pay but
                                                                                             who is enrolled in benefits. Employees who are
2                                                                                            active but for some reason cannot yet have a
   Hold - No Pay With                                                                        job/pay line re-established (pending re-newal of
12 Benefits                HLD   HWB                                                         visa, sponsored grant, etc.)                       On Job Data Data Screen   Only used by Benefits
   Earnings Distribution
13 Change                  JED   EDC                                                                                                            On Job Data Data Screen   Not using at this time - not active

                                                                                                                                                                          If go through Ad Hoc and no
                                                                                                                                                                          promotion - there is no
                                                                                                                                                                          action/reason code assigned, it
                                                                                                                                                                          leaves it blank - OHR will need to
                                                                                                                                                                          manually enter a code - Comp
                                                                                                                                                                          team needs to decide between
                                           Used as a result of a compensation                                                                                             Performance base and skill based
                                           recommendation specific to an individual to                                                                                    for now, this will go to Comp
14   Equity Adjustment     PAY   PEA       adjust salary for experience, performance                                                            On Job Data Data Screen   Administrator for final approval.
                                           As defined in SPP 403-08; initiated by
                                           compensation based on findings of a salary
15   Market Adjustment     PAY   PMA       survey                                                                                               Request
                                           As defined in SPP 403-08; adjustment
16   Performanced Based    PAY   PPB       associated with a performance evaluation                                                             On Job Data Data Screen
                                                                                                                                                                          For Temporary Change use MSS, if
                                           Either an increase or decrease in pay based on                                                                                 long term change - need to go to
17   FTE Adjustment        PAY   RFT       change in FTE status                                                                                 On Job Data Data Screen   job data change


                                           Obtained additional job related skils
                                           (certificate) How is this really different from
                                           Performance based Per Carol (email 6/18) This
                                           would be in the case where someone achieved
                                           the next level of expertise in a family
                                           matrix...ties skill/competency achievement
     Skill / Compentency                   with a reward mechanism...i.e. achievement of
18   Based                 PAY   SCB       SPHR if this was tied to your job                                                                    On Job Data Data Screen
                                                                                             Employee can choose to continue benefits or
                                                                                             cancel benefits during a paid leave. No Benefits                             Complete paper form and submit
19   Administrative        PLA   ADM       As defined in SPP 704-06                          Billing.                                           Job Data                  to benefits for futher processing

                                                                                             Paid parental leave code used for GRA/GTA.
                                                                                             Separate code required for GRA/GTA positions
     Parental - Graduate                                                                     because standard work hours typically disqualify
20   TA/RA Only            PLA   GPT       As defined in SPP 705-01                          them from FMLA. No Benefits Billing.             Job Data




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                                                                                      9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                 A                 B      C                           E                                      G                                     H                    I
1          Description           Action Reason            HR Usage and Definition            Benefits Usage and Definition                  System Location   Process/Responsibility
                                                                                    Paid leave granted after FMLA is exhausted.
                                                                                    Employee can choose to continue benefits or
2    FMLA Exhausted -                                                               cancel benefits during a paid leave. No Benefits
21   Employee or Family          PLA   FEX       As defined in SPP 705-01           Billing.                                           Job Data
                                                                                    Paid leave granted to employee when not eligible
                                                                                    for FMLA. Employee can choose to continue
     Medical (not eligible for                                                      benefits or cancel benefits during a paid leave. No
22   FMLA)                       PLA   MED       As defined in SPP 705-01           Benefits Billing.                                   Job Data

                                                                                    Paid leave granted for personal reasons. Employee
                                                                                    can choose to continue benefits or cancel benefits
23   Personal                    PLA   PER       As defined in SPP 705-01           during a paid leave. No Benefits Billing.          Job Data
                                                                                    Paid leave granted due to Work Comp, after
                                                                                    FMLA is exhausted or when not eligible for
                                                                                    FMLA. Employee can choose to continue benefits
     Workers Comp - NON                                                             or cancel benefits during a paid leave. No Benefits
24   FMLA or Exhausted           PLA   WKC       As defined in SPP 705-01           Billing.                                            Job Data

                                                                                    Paid leave for eligible employees to care for a
                                                                                    family member due to medical urgency or the
                                                                                    birth, adoption, or placement of a child with the
                                                                                    employee. FMLA is granted to employees after
                                                                                    at least 12 months of employment and after
                                                                                    having worked at least 1,250 hours during the
                                                                                    previous 12 months. Employee can choose to
                                                                                    continue benefits or cancel benefits during a paid
25   FMLA - Family Member PLA          FMF       As defined in SPP 705-02           leave. No Benefits Billing.                        Job Data
                                                                                    Paid leave for eligible employees due to medical
                                                                                    urgency. FMLA is granted to employees after at
                                                                                    least 12 months of employment and after having
                                                                                    worked at least 1,250 hours during the previous 12
                                                                                    months. Employee can choose to continue
     FMLA - Employee                                                                benefits or cancel benefits during a paid leave. No
26   Medical                     PLA   FMM       As defined in SPP 705-02           Benefits Billing.                                   Job Data




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                                                                                      9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                  A                B      C                              E                                   G                                      H                    I
1           Description          Action Reason            HR Usage and Definition            Benefits Usage and Definition                   System Location   Process/Responsibility

                                                                                    Paid leave granted for the purpose of recovery
2                                                                                   from childbirth and/or to care for and bond with a
                                                                                    newborn or newly adopted child. Eligible
                                                                                    employees include all benefits-eligible (50% FTE
                                                                                    or more) ASU employees, including faculty,
                                                                                    academic professionals, administrators , service
                                                                                    professionals , and classified staff , who have been
                                                                                    employed at ASU for at least 12-months and have
                                                                                    worked at least 1,250 hours during the previous 12-
                                                                                    months. Employee can choose to continue
                                                                                    benefits or cancel benefits during a paid leave. No
27   FMLA - Parental             PLA   FMP       As defined in SPP 705-02           Benefits Billing.                                    Job Data
                                                                                    Employee can choose to continue benefits or
                                                                                    cancel benefits during a paid leave. No Benefits
28   FMLA - Worker's Comp PLA          FMW                                          Billing.                                            Job Data

                                                                                    Paid leave of absence for call to active military
                                                                                    duty, where the employee has unused military pay
                                                                                    remaining per policy or has chosen to use
                                                                                    available vacation or comp time leave to remain in
                                                                                    a paid status. For use only for call to active
                                                                                    military duty, where employee is requesting
                                                                                    payment of unused vacation or comp time or
                                                                                    where the employee has not used all of 30 days
                                                                                    entitled per policy. Employee can choose to
     Military Service - Active                                                      continue benefits or cancel benefits during a paid
29   Duty                        PLA   MIL       As defined in SPP 706              leave. No Benefits Billing.                        Job Data


                                                                                    Paid leave of absence for reservist time, where the
                                                                                    employee has unused military leave pay remaining
                                                                                    or has chosen to use available vacation or comp
                                                                                    time leave to remain in a paid status. For use
                                                                                    only for call to reservist duty, where employee is
                                                                                    requesting payment of unused vacation or comp
                                                                                    time or where the employee has not used all of 30
                                                                                    days entitled per policy. Employee can choose to
     Military Service -                                                             continue benefits or cancel benefits during a paid
30   Reserves                    PLA   MIR       As defined in SPP 706              leave. No Benefits Billing.                         Job Data




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                 A             B         C                          E                                                  G                                     H                           I
1          Description       Action Reason            HR Usage and Definition                          Benefits Usage and Definition                  System Location        Process/Responsibility



2
                                                                                               Paid leave of absence granted for 1 semester (6
                                                                                               months) for faculty and administrators. One
                                                                                               semester provides full salary. Administrative
                                                                                               action for instances necessary for
                                                                                               faculty/administrator to keep abreast in field,
                                                                                               remain effective in present position or render
                                                                                               greatest possible service to university. Employee
     Sabbatical - 1 Semester                                                                   can choose to continue benefits or cancel benefits
31   (Reqs Provost Approval) PLA   SA1       As defined in ACD 705                             during a paid leave. No Benefits Billing.          Job Data

                                                                                            Paid leave of absence granted for 1 academic year
                                                                                            (12 months) for faculty and administrators.
                                                                                            Academic year sabbatical provides three-fifths
                                                                                            salary. Administrative action for instances
                                                                                            necessary for faculty/administrator to keep
                                                                                            abreast in field, remain effective in present
                                                                                            position or render greatest possible service to
                                                                                            university. Employee can choose to continue
   Sabbatical - 2 Semesters                                                                 benefits or cancel benefits during a paid leave. No
32 (Reqs Provost Approval) PLA     SA2                                                      Benefits Billing.                                   Job Data
33 Adjunct Faculty          POI    ADJ                                                                                                          Job Data
34 Exchange Scholar         POI    EXC                                                                                                          Job Data
                                             Used for conversion purposes only; for initial                                                     one time code -
35   Position Conversion     POS   CNV       set up only                                                                                        AUTOMATED


                                                                                                                                                                        Managers process through PS by
                                             Position re-classified based on desk audit;                                                                                going through ASU Customization,
                                             title change, assigned grade (potentially); not                                                                            AND OHR needs to update on Job
                                             associated with dept change or salary                                                               POSITION FRONT END     Data screen as well, should receive
36   Job Re-Classification   POS   JRC       adjustment                                                                                          AND Job Data DATA      workflow notification


                                                                                                                                                                        Managers process through PS by
                                                                                                                                                                        going through ASU Customization,
                                                                                                                                                                        AND OHR needs to update on Job
                                             Establishing a new position as approved ; set                                                       POSITION FRONT END     Data screen as well, should receive
37   New Position            POS   NEW       title, grade, exemption status                                                                      AND Job Data DATA      workflow notification


                                                                                                                                                                        Managers process through PS by
                                                                                                                                                                        going through ASU Customization,
                                                                                                                                                                        AND OHR needs to update on Job
     Re-Organization/                        Change in reporting relationship due to re-                                                         POSITION FRONT END     Data screen as well, should receive
38   Restructure             POS   REO       org of dept/div                                                                                     AND Job Data DATA      workflow notification




                                                                                                                Page 5 of 14
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                 A              B         C                          E                                                  G                                      H                           I
1          Description        Action Reason            HR Usage and Definition                          Benefits Usage and Definition                  System Location        Process/Responsibility


                                                                                                                                                                         Managers process through PS by
2                                                                                                                                                                        going through ASU Customization,
                                                                                                                                                                         AND OHR needs to update on Job
     Reduction In Force -                     Requested by staffing - use check box to hold                                                        POSITION FRONT END    Data screen as well, should receive
39   Hold                     POS   RFH       position - per Policy 213                                                                            AND Job Data DATA     workflow notification


                                                                                                                                                                         Managers process through PS by
                                                                                                                                                                         going through ASU Customization,
                                                                                                                                                                         AND OHR needs to update on Job
     Change in Reporting                                                                                                                           POSITION FRONT END    Data screen as well, should receive
40   Structure                POS   RSC       Change in reporting relationship only                                                                AND Job Data DATA     workflow notification


                                                                                                                                                                         Managers process through PS by
                                                                                                                                                                         going through ASU Customization,
                                              Change in position attributes (reg, temp, full,                                                                            AND OHR needs to update on Job
                                              part, seasonal, etc) that will not impact the                                                        POSITION FRONT END    Data screen as well, should receive
41   Position Status Change   POS   STA       job class                                                                                            AND Job Data DATA     workflow notification
                                              Employee selected for new position as part of
                                              competitive recruitment; new position in                                                             TAM, Pre-pare, and
42   Competitive Promotion    PRO   CPR       grade higher than previous                                                                           Manage for Hire       Employee and Staffing own

                                              Employee promoted into position with grade
                                              higher than previous; position not open for
                                              competitive recruitment; promotion due to                                                                                  Manager request through MSS and
43   Career Advancement       PRO   NCP       demonstrated competency and performance                                                              Promote Employee      it is sent to reports to for approval
                                                                                                Event where child reaches limiting age of 25 and
   Dependent Age - Not                                                                          is no longer eligible dependent Coverage is
44 Student                    QLE   AGE                                                         effective through the end of the month.            BEN ADMIN             Benefits owns
                                                                                                Used when employee is requesting benefits for a
                                                                                                dependent due to birth, adoption, placement or
                                                                                                guardianship, when done within 31 calendar days
                                                                                                of the event. Effective the date of birth, date of
     Birth/ Adoption /                                                                          adoption, placement for adoption, or legal
45   Guardianship             QLE   BIR                                                         guardianship.                                      BEN ADMIN             Benefits owns
                                                                                                Change in employment or benefit status of
                                                                                                employee's spouse resulting a qualified life event
                                                                                                for employee. Used when spouse becomes eligible
                                                                                                for coverage elsewhere, goes through open
                                                                                                enrollment elsewhere, or loses coverage
     Spouse Job Changes /                                                                       elsewhere, when done within 31 calendar days of
46   Open Enrl                QLE   CHG                                                         the event. Effective the 16th or 1st of month      BEN ADMIN             Benefits owns




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                                                                       9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                   A         B      C                 E                                     G                                     H                         I
1          Description     Action Reason   HR Usage and Definition           Benefits Usage and Definition                System Location        Process/Responsibility


                                                                     Change in childcare arrangements that creates a
2
                                                                     need to enroll, change or terminate FSA
                                                                     dependent care. Also used when child reaches
                                                                     limitting age of 13 and is no longer eligible for
                                                                     dependent care. Effective first of the month
     Dependent Change In                                             following date form is signed and submitted.
47   Day Care              QLE   DAY                                 Employee has 31 calendar days to submit request. BEN ADMIN             Benefits owns

     Death of Spouse /                                               Death of coverage spouse or dependent. Coverage
48   Dependent             QLE   DEA                                 is effective through midnight of date of death  BEN ADMIN              Benefits owns
                                                                     Dependent ceases to be eligible dependent:
                                                                     ceases to be full-time student, dependent turns 19
                                                                     and isn't enrolled as full-time student. Coverage
     Dependent Becomes                                               extends through midnight on last day of month in
49   Ineligible            QLE   DEP                                 which event occurs.                                BEN ADMIN           Benefits owns
                                                                     Employees divorces, becomes legally separated or
                                                                     has marriage annulled. Coverage for former
     Divorce/Legal                                                   spouse is effective through midnight on the date
50   Separation/Annul      QLE   DSA                                 of divorce, legal separation or annulment.       BEN ADMIN             Benefits owns


                                                                     The increase in number of employee's eligible
                                                                     dependents as a result of dependent, who is
                                                                     between the ages of 19 and 25, meeting eligibility.
                                                                     Used when dependents between 19 and 25 return
                                                                     to full-time student status or when dependent
                                                                     between the ages of 19 and 25, who is a full-time
                                                                     student divorces and returns to employee's
                                                                     household as dependent; when dependent
                                                                     becomes eligible for coverage elsewhere, loses
                                                                     coverage elsewhere, or is affected by open
     Dependent Becomes                                               enrollment elsewhere. Effective date is 1st or 16th.
51   Eligible              QLE   ELG                                 Employee has 31 days to submit request.              BEN ADMIN         Benefits owns


                                                                     The increase in number of employee's eligible
                                                                     dependents as a result of a court order granting
                                                                     foster care. Used when employee is requesting
                                                                     benefits for a dependent due foster care
                                                                     arrangement, when made within 31 calendar days
                                                                     of placement. Effective date is 1st of the month
52   Foster Care           QLE   FOS                                 or 16th day of the month following enrollment    BEN ADMIN             Benefits owns




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                                                                                                9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                 A             B          C                          E                                                G                                      H                         I
1          Description      Action Reason              HR Usage and Definition                        Benefits Usage and Definition                  System Location        Process/Responsibility

                                                                                             Employee legally marries. For use when employee
                                                                                             gets married and wants to (1) decline ASU
2
                                                                                             coverage to join new spouse's insurance or (2)
                                                                                             wants to add new spouse to ASU benefits.
                                                                                             Effective date is 1st of the month or 16th day of
                                                                                             the month following enrollment. Employee has 31
53   Marriage               QLE     MAR                                                      days to submit request.                           BEN ADMIN               Benefits owns
                                                                                             The increase in number of employee's eligible
                                                                                             dependents as a result of a Qualified Medical
                                                                                             Child Support Order (QMCSO). Used when
                                                                                             employee is requesting benefits for a dependent
                                                                                             due to QMCSO, when made within 31 calendar
     Qualify Med Child                                                                       days of order. Effective date is 1st of the month or
54   Support Ord            QLE     QMO                                                      16th day of the month following enrollment           BEN ADMIN            Benefits owns

                                                                                             Permanent relocation of employee's spouse or
                                                                                             qualified dependents into or out of the
                                                                                             employee's service area. For use when spouse and
                                                                                             qualified dependents permanently relocate to
                                                                                             employee's service area or relocate from
                                                                                             employee's service area to an outside region.
                                                                                             Service area for medical purposes is based on zip
                                                                                             code. Effective date is 1st of the month or 16th day
                                                                                             of the month following enrollment, provided
     Dependent Move In/Out                                                                   enrollment is made within 31 calendar days of
55   of Area               QLE      RES                                                      event.                                               BEN ADMIN            Benefits owns
                                              When a former employee returns to ASU         If rehired within 30 days, there is no break in
                                              within 30 days or less from their termination coverage and service date is not changed -           TAM, Pre-pare, and
56   Rehire =< 30 Days      REH     30D       date                                          benefits begin as if employee never termed.          Manage for Hire       Employee and Staffing own

                                              When a former employee returns to ASU          If rehired more than 30 days but within 12
   Rehire > 30 Days <= 12                     after 30 day of termination but less than 12   months, there is a break in coverage but employee   TAM, Pre-pare, and
57 Months                   REH     REH       months from termination date                   retains service date and sick leave accruals.       Manage for Hire       Employee and Staffing own
                                              Former employee hired after 12 months of       If rehired more than 12 months - treated as if a    TAM, Pre-pare, and
58   Rehire After 12th Months REH   RHA       termination date                               new hire.                                           Manage for Hire       Employee and Staffing own




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                  A             B         C                          E                                                G                                      H                               I
1          Description        Action Reason             HR Usage and Definition                        Benefits Usage and Definition                 System Location             Process/Responsibility



2                                                                                              Termination of employment where employee has
                                                                                               completed at least five years of continuous, full-
                                                                                               time employment in the Arizona university
                                                                                               system immediately preceding separation, who
                                                                                               has applied to receive a retirement benefit under
                                                                                               an Arizona university-sponsored retirement
                                                                                               program, who is at least 50 years old (41, if Public
                                                                                               Safety Personnel Retirement System [PSPRS]
                                                                                               employee), and whose employment has not yet          MSS Job Data and Personal Employee submit resignation,
59   Retirement               RET   RET                                                        been terminated for cause by the university.         info                      Manager enter retirment in MSS


                                                                                               Retirement in lieu of involuntary termination.
                                                                                               Employee must have completed at least five years
                                                                                               of continuous, full-time employment in the
                                                                                               Arizona university system immediately preceding
                                                                                               separation, has applied to receive a retirement
                                                                                               benefit under an Arizona university-sponsored
                                                                                               retirement program, who is at least 50 years old
                                                                                               (41, if Public Safety Personnel Retirement System
     Involuntary Retirement                                                                    [PSPRS] employee), and whose employment has MSS Job Data AND                 Employee submit resignation,
60   In Lieu of Term          RET   RIT                                                        not been terminated for cause by the university. PERSONAL INFO YES           Manager enter retirment in MSS

                                                                                               Return from approved leave of absence, where
                                                                                               employee Benefits were involuntarily terminated
     Return Fr Leave - w/o                                                                     during employee's leave and employee must now
61   Benefits                 RFL   NO                                                         wait until open enrollment for re-enrollment.   Job Data                     Benefits owns
                                                                                               Return from approved leave of absence, where
                                                                                               employee Benefits were voluntarily terminated
     Return Fr Leave - w/                                                                      during employee's leave and employee may now
62   Benefits                 RFL   RFL                                                        re-enroll.                                       Job Data                    Benefits owns

                                                                                                                                                                            Who owns OHR or Partners? Ask
                                                                                                                                                                            Kevin - manual and then add row
                                                                                                                                                                            on job data screen and enter
                                                                                                                                                                            expected job end date effective the
                                                                                                                                                                            end of the Ees notice period. Run
                                                                                                                                                                            reports to monitor expected job
                                                                                                                                                                            end date to enter termination date
                                              Employee is notified of RIF and starts                                                                                        as that date gets closure. (could be
                                              notification period. They are still active but                                                                                done through MSS or done via
63   RIF Not Working          RIF   NTW       not working.                                                                                      Job Data Data               OHR)




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                                                                                              9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                  A            B          C                         E                                               G                                H                               I
1          Description       Action Reason             HR Usage and Definition                       Benefits Usage and Definition           System Location             Process/Responsibility
                                              Employee is notified of RIF and starts
                                              notification period. They are active and
2                                             continue to work during their notification
64   RIF Working            RIF     WOR       period.                                                                                    Job Data Data

                                                                                                                                                                   If termination is entered in error,
                                                                                                                                                                   need to work with benefits to
                                                                                                                                                                   update appopirate fields. OHR can
                                              Per SPP 1011 this is an involuntary                                                                                  delete the term row on the job
                                              Termination - per SPP Definitions "A position                                                                        record but once the term is
                                              will be considered abandoned when an                                                                                 entered and Ben Admin has run, it
                                              employee has not reported for work for three                                                                         automatically terms the employees
     Involuntary Job                          or more consecutive working days and is not                                                MSS Job Data and Personal benefits effective the termination
65   Abandonment            TER     ABD       on an approved leave"                         Benefits end on Pay Period End Date.         info                      date.
                                              Employee voluntarily decides to resign due to
   Lack of Career                             their perceived lack of career                                                             MSS Job Data and Personal
66 Opportunities            TER     CAR       opportunities/advancement.                    Benefits end on Pay Period End Date.         info
                                                                                                                                         MSS Job Data and Personal
67 Death                    TER     DTH                                                     Benefits end on Event Date.                  info
   Duplicate ID - Do Not                                                                                                                 MSS Job Data and Personal
68 Use                      TER     DUP                                                     Benefits end on Pay Period End Date.         info
                                              Employee voluntarily decides to resign due to
                                              co-workers (lack of harmony, teamwork,                                                     MSS Job Data and Personal
69   Coworkers              TER     EES       etc.).                                        Benefits end on Pay Period End Date.         info
                                              Employee voluntarily decides to resign due to                                              MSS Job Data and Personal
70 End Of Assignment        TER     END       the commute (too long, far, etc).             Benefits end on Pay Period End Date.         info
   Failure To Return From                     Employee voluntarily decides to resign                                                     MSS Job Data and Personal
71 Leave                    TER     FRL       employment and pursue Military options.       Benefits end on Pay Period End Date.         info
                                              Did not produce required documents for 1-9
                                              (could also be used if they did not produce                                                MSS Job Data and Personal
72   Graduation             TER     GRD       within 3 day time limit)                      Benefits end on Pay Period End Date.         info
                                              Employee voluntarily decides to resign
                                              employment due to their perceived lack of                                                  MSS Job Data and Personal
73 Work Schedule / Hours    TER     HRS       recognition.                                  Benefits end on Pay Period End Date.         info
   Invol Completion of                        Employee voluntarily decides to resign due to                                              MSS Job Data and Personal
74 Contract                 TER     ICT       personal relocation.                          Benefits end on Pay Period End Date.         info
                                              Employee voluntarily decides to resign to                                                  MSS Job Data and Personal
75   Invol Excessive Absences TER   IEA       pursue self employment.                       Benefits end on Pay Period End Date.         info
                                              Employee voluntarily decides to resign due to
                                              their perceived lack of quality of supervision                                             MSS Job Data and Personal
76 Invol Lack of Funding   TER      IFD       (poor).                                        Benefits end on Pay Period End Date.        info
   Invol Miscondct/Violatn                    Employee voluntarily decides to resign due to                                              MSS Job Data and Personal
77 Rules                   TER      IMS       the excessive workload (too much).             Benefits end on Pay Period End Date.        info




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                  A               B         C                          E                                                G                                     H                           I
1             Description       Action Reason            HR Usage and Definition                        Benefits Usage and Definition                 System Location           Process/Responsibility
                                                Transferring from one ASU campus to
                                                another (i.e. - colleges that moved to                                                           MSS Job Data and Personal
 2
78   Invol Reduction In Force TER     IRF       downtown, needed to change campus code)         Benefits end on Pay Period End Date.             info
                                                Transferring from one ASU department to
   Invol Releasd During                         another (i.e. - when two areas merge and                                                         MSS Job Data and Personal
79 Probation                    TER   IRP       become one)                                     Benefits end on Pay Period End Date.             info

     Invol Resigned In Lieu of                  If option is available to employee (work with                                                    MSS Job Data and   Personal
80   Term                      TER    IRS       HR to determine) - this is a case by case basis Benefits end on Pay Period End Date.             info
                                                                                                                                                 MSS Job Data and   Personal
81   Invol UnSat Performance TER      IUP       As defined in SPP 809                         Benefits end on Pay Period End Date.               info
                                                Employee voluntarily decides to resign due to                                                    MSS Job Data and   Personal
82   Commute                    TER   LOC       the commute (too long, far, etc).             Benefits end on Pay Period End Date.               info
                                                Employee voluntarily decides to resign                                                           MSS Job Data and   Personal
83   Military Service           TER   MIL       employment and pursue Military options.       Benefits end on Pay Period End Date.               info
                                                Did not produce required documents for 1-9
   Involuntary; Does Not                        (could also be used if they did not produce                                                      MSS Job Data and Personal
84 Meet I-9 Requirements        TER   NI9       within 3 day time limit)                        Benefits end on Pay Period End Date.             info

                                                                                                Termination due to a disability that prohibits the
                                                                                                employee from performing essential functions of
     Disability >= 5 Years Of                                                                   the job, where employee possesses at least five     MSS Job Data and Personal
85   Serv                       TER   OVF                                                       years of continuous service at onset of disability. info
                                                                                                                                                    MSS Job Data and Personal
86   Salary                     TER   PAY       Dissatisfied with salary                        Benefits end on Pay Period End Date.                info

                                                Will use as last resort if we can not categorize                                                 MSS Job Data and Personal
87   Personal Reasons           TER   PER       reason into any of the other categories          Benefits end on Pay Period End Date.            info
                                                Employee voluntarily decides to resign
                                                employment due to their perceived lack of                                                        MSS Job Data and   Personal
88   Lack of Recognition        TER   REC       recognition.                                    Benefits end on Pay Period End Date.             info
                                                Employee voluntarily decides to resign due to                                                    MSS Job Data and   Personal
89   Relocation                 TER   RLC       personal relocation.                            Benefits end on Pay Period End Date.             info
                                                Pursuing educational opportunity versus                                                          MSS Job Data and   Personal
90   Returned To School         TER   SCH       working                                         Benefits end on Pay Period End Date.             info
                                                Employee voluntarily decides to resign to                                                        MSS Job Data and   Personal
91   Self Employment            TER   SLF       pursue self employment.                         Benefits end on Pay Period End Date.             info
                                                Employee voluntarily decides to resign due to
                                                their perceived lack of quality of supervision                                                   MSS Job Data and Personal
92   Quality of Supervision     TER   SUP       (poor).                                        Benefits end on Pay Period End Date.              info
                                                Employee voluntarily decides to resign due to                                                    MSS Job Data and Personal
93   Exessive Workload          TER   TYP       the excessive workload (too much).             Benefits end on Pay Period End Date.              info




                                                                                                                Page 11 of 14
                                                                                                 9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                  A                 B      C                             E                                             G                                      H                          I
1           Description           Action Reason             HR Usage and Definition                     Benefits Usage and Definition                  System Location         Process/Responsibility
   Involuntary;
   Unsuccessful Compl Hire                        Did not complete hiring process successfully                                                    MSS Job Data and Personal
 2
94 Proces                  TER          UCH       (i.e. - did not pass background check)       Benefits end on Pay Period End Date.               info


                                                                                               Termination due to a disability that prohibits the
                                                                                               employee from performing essential functions of
                                                                                               the job, where employee possesses less than five
                                                                                               years of continuous service at onset of disability. MSS Job Data and Personal
95    Disability <5 Years Of Serv TER   UNF                                                    Benefits end on Pay Period End Date                 info
                                                                                                                                                   MSS Job Data and Personal
96    Work Environment            TER   WOR       i.e. - culture, equipment,                   Benefits end on Pay Period End Date.                info
                                                                                               Employee can choose to continue benefits or
                                                                                               cancel benefits during an unpaid leave. If continue
                                                                                               employee is billed for both the Employee and
97    Administrative              ULA   ADM       As defined in SPP 704-06                     Employer portion.                                   Job Data
                                                                                               Unpaid leave of absence granted to employee for
                                                                                               educational pursuits. Employee can choose to
                                                                                               continue benefits or cancel benefits during an
                                                                                               unpaid leave. If continue employee is billed for
98    Education                   ULA   EDU       Deleted reference to incorrect policy        both the Employee and Employer portion.            Job Data
                                                                                               Unpaid leave granted after FMLA is exhausted.
                                                                                               Employee can choose to continue benefits or
                                                                                               cancel benefits during an unpaid leave. If continue
      FMLA Exhausted -                                                                         employee is billed for Employee and Employer
99    Employee or Family          ULA   FEX       As defined in SPP 705-01                     portion.                                            Job Data
                                                                                               Unpaid leave granted when not eligible for FMLA.
                                                                                               Employee can choose to continue benefits or
                                                                                               cancel benefits during an unpaid leave. If continue
      Medical (not eligible for                                                                employee is billed for both the Employee and
100   FMLA)                       ULA   MED       As defined in SPP 705-01                     Employer portion.                                   Job Data
                                                                                               Unpaid leave granted for personal reasons.
                                                                                               Employee can choose to continue benefits or
                                                                                               cancel benefits during an unpaid leave. If continue
                                                                                               employee is billed for both the Employee and
101   Personal                    ULA   PER       As defined in SPP 705-01                     Employer portion.                                   Job Data

                                                                                               Unpaid leave granted due to Work Comp, after
                                                                                               FMLA is exhausted or when not eligible for
                                                                                               FMLA. Employee can choose to continue benefits
                                                                                               or cancel benefits during an unpaid leave. If
                                                                                               continue employee is billed for Employee portion
                                                                                               only for first 6 months. After 6 months employee
      Workers Comp - NON                                                                       is billed for both the Employee and Employer
102   FMLA or Exhausted           ULA   WKC       As defined in SPP 705-01                     portion.                                         Job Data




                                                                                                                Page 12 of 14
                                                                                       9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                  A                 B      C                              E                                  G                                      H                    I
1           Description           Action Reason            HR Usage and Definition            Benefits Usage and Definition                  System Location   Process/Responsibility

                                                                                     Unpaid leave for eligible employees to care for a
2
                                                                                     family member due to medical urgency or the
                                                                                     birth, adoption, or placement of a child with the
                                                                                     employee. FMLA is granted to employees after
                                                                                     at least 12 months of employment and after
                                                                                     having worked at least 1,250 hours during the
                                                                                     previous 12 months. Employee can choose to
                                                                                     continue benefits or cancel benefits during an
                                                                                     unpaid leave. If continue employee is billed only
103   FMLA - Family Member ULA          FMF       As defined in SPP 705-02           for the Employee portion.                           Job Data


                                                                                     Unpaid leave for eligible employees due to
                                                                                     medical urgency. FMLA is granted to employees
                                                                                     after at least 12 months of employment and after
                                                                                     having worked at least 1,250 hours during the
                                                                                     previous 12 months. Employee can choose to
                                                                                     continue benefits or cancel benefits during an
      FMLA - Employee                                                                unpaid leave. If continue employee is billed only
104   Medical                     ULA   FMM       As defined in SPP 705-02           for the Employee portion.                         Job Data


                                                                                     Unpaid leave for eligible employees due to Work
                                                                                     Comp during FMLA period. FMLA is granted to
                                                                                     employees after at least 12 months of employment
                                                                                     and after having worked at least 1,250 hours
                                                                                     during the previous 12 months. Employee can
                                                                                     choose to continue benefits or cancel benefits
                                                                                     during an unpaid leave. If continue employee is
105   FMLA - Workers Comp         ULA   FMW       As defined in SPP 705-02           billed only for the Employee portion.            Job Data

                                                                                     Unpaid leave of absence for call to active military
                                                                                     duty, where the employee has no military pay
                                                                                     remaining or has chosen not to use available
                                                                                     vacation or comp time leave to remain in a paid
                                                                                     status. For use only for call to active military
                                                                                     duty, where employee is not receiving pay of
                                                                                     unused vacation or comp time or where the
                                                                                     employee has used all of 30 days entitled per
                                                                                     policy. Employee can choose to continue benefits
                                                                                     or cancel benefits during an unpaid leave. If
      Military Service - Active                                                      continue employee is billed for both the
106   Duty                        ULA   MIL       As defined in SPP 706              Employee and Employer portion.                      Job Data




                                                                                                      Page 13 of 14
                                                                       9e411da7-d5f3-4b8b-8599-3c70bd17a715.xls




                   A         B      C                 E                                      G                                       H                         I
1            Description   Action Reason   HR Usage and Definition            Benefits Usage and Definition                  System Location        Process/Responsibility



2                                                                    Unpaid leave of absence for reservist time, where
                                                                     the employee has no military leave pay remaining
                                                                     or has chosen not to use available vacation or
                                                                     comp time leave to remain in a paid status. For
                                                                     use only for call to reservist duty, where employee
                                                                     is not requesting payment of unused vacation or
                                                                     comp time or where the employee has used all of
                                                                     30 days entitled per policy. Employee can choose
                                                                     to continue benefits or cancel benefits during an
      Military Service -                                             unpaid leave. If continue employee is billed for
107   Reserves             ULA   MIR                                 both the Employee and Employer portion.             Job Data
                                                                     Used to reactivate an employee returning from
108   Return from Hold     RHD   RHD                                 Hold Status                                         Job Data Data         Benefits owns
109
110




                                                                                      Page 14 of 14

								
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