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Non Profit Organization Maine by qel42402

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Non Profit Organization Maine document sample

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									                                                                                                         COVER PAGE

                                                                                                        FISCAL YEAR 2010
                                                 STATE OF MAINE
                                            DEPARTMENT OF EDUCATION
                                                Augusta, Maine 04333

                                   APPLICATION FOR APPROVAL UNDER
                          THE ADULT EDUCATION AND FAMILY LITERACY ACT
                        TITLE II OF THE WORKFORCE INVESTMENT ACT OF 1998
                              ENGLISH LITERACY/CIVICS EDUCATION GRANT
                     (CFDA# 84.002 – Doc # V002A090019 ) Grant Period: Jul y 1, 2009-June 30, 2010
Date:                                    Town or area covered by program:


Name, Address, Phone, Fax and Email Address of Program/Organization/Unit:




Name, title and phone number of person available for inquiries regarding this application:
Name and Title:                                                          Telephone Number:




TO:     Commissioner of Education

The following plan for operation of a project under the federal Workforce Investment Act of 1998, Title II Adult
Education and Family Literacy, English Literacy and Civics Education, as amended is hereby submitted for approval.
The project will operate in accordance with federal and state law and the Maine Administrative Procedure Act.

Expenditures will be made and requirements will be met with respect to state and federal standards, procedures, and
policies. Fiscal records, invoices, and similar verifications of all expenditures will be kept available at the administrative
unit or town office for three (3) years after payment.

I hereby request funds in the amount of $                                   as per the attached budget and payment schedule.
A detailed description of program activities is included in this application. It is understood that any change in what is
described in this application will require approval by the Maine Department of Education. It is further understood that
actual disbursement of funds for this grant effort may need to be adjusted in accordance with funds available to the state.

Name of Adult Education Director:                  Name of Superintendent or Authorized Agent:



________________________________________           ___________________________________________________
Signature                    Date                  Signature                                  Date

Applications are due no later than 2:00 p.m. on May 28, 2009. Return Original and three (2) copies to: Division of
Purchases, Burton Cross State Office Building, 4 th Floor, 111 Sewall Street, 9 State House Station, Augusta, Maine
04333-0009. Please note that only applications received at the Division of Purchases will be considered; applicants
submitting applications by mail are responsible for allowing adequate time for delivery. Applications received after the
2:00 P.M., May 28th deadline will be rejected without exception. No faxed or e -mailed proposals will be accepted.
Answers to written questions regarding this request that are received prior to May 1, 2009 will be placed on the
Department of Education web site http://www.state.me.us/education/aded/dev/index.htm by May 8 , 2009. Questions may
also be submitted to Jeffrey Fantine, Maine Department of Education, 23 State House Station, Augusta, Maine 04333 or
jeff.fantine@maine.gov.

General Information: The Adult Education and Family Literacy Act (AEFLA), Title II of the Workforce Investment Act
of 1998, has as its purpose to provide adult education and literacy services to assist adults in becoming literate, obtaining
knowledge and skills necessary for employment and self-sufficiency, obtaining the education skills to become full
partners in their children's education, and completing their secondary education. The purpose of this initiative is to provide
an integrated program of services that incorporates English Literacy and Civics (EL/Civics) Education. To effectively
participate in the education, work and civic opportunities of this country, immigrants and other limited English proficient
persons must not only master English, but be able to understand and navigate governmental, educational, community and
workplace systems in order to function in the U.S.

Eligible applicants for this grant include: (1) local educational agencies; (2) community based organizations of
demonstrated effectiveness; (3) volunteer literacy organizations of demonstrated effectiveness; (4) institutions of higher
education; (5) public or private non-profit agencies; (6) libraries;(7) public housing authorities; (8) non-profit institutions
that are not described in any of these descriptions and have the ability to provide literacy services to adults and families;
and a consortium of the agencies, organizations, institutions, libraries or authorities described in items (1) through (8).
Community-based organizations and non-profit institutions include non-profit faith-based organizations.

Local providers must describe an integrated program of services that incorporates English Literacy and Civics
Education. Organizations may apply to use these funds for the following purposes:

            1. To provide English instruction to learners of English for Speakers of Other Languages (ESOL), with
               additional instruction in civics education, including rights and responsibilities of citizenship,
               naturalization procedures, U.S. history and government and activities designed to prepare participants for
               success as community members and fulfill civic responsibilities.
            2. To provide instructional services to immigrants specifically related to acquiring citizenship.
            3. To provide English instruction designed to assist participants in acquiring the necessary skills and
               knowledge to become active and informed parents, workers and citizens.
            4. To utilize existing and/or develop instructional materials related to fulfilling items 1 through 3 above.
            5. To take advantage of staff development to assist English Literacy/Civics Education staff to be able to
               develop and provide the necessary services to assist participants in acquiring the necessary skills and
               knowledge to become active and informed parents, workers and citizens.

Instructions for Application (The application should be presented in the following sequence)

Cover Page (5 Points) – one with original signatures and (2) copies

Narrative (100 Points) - applicants must respond to the following considerations in the development of the narrative
section.

            1. Needs Assessment (15 Points) Please describe the need for English literacy and civics education for
               adult learners in the community that will be served through this grant effort.

            2. Program Design (60 Points)
               A. Describe how you will use EL/Civics funds to meet all of the following priorities – include an
                  estimate of the number of learners to be served at each Educational Functioning Level (for a
                  description of Educational Functioning Levels visit:
                  http://www.nrsonline.org/reference/index.html?chapter=2&section=1&topic=1&subtopic=1
                     (25 Points)
                      English instruction to learners of English for Speakers of Other Languages (ESOL), with
                         additional instruction in civics education, including rights and responsibilities of
                         citizenship, naturalization procedures, U.S. history and government and activities
                       designed to prepare participants for success as community members and fulfill civic
                       responsibilities.
                      Provide instructional services to immigrants specifically related to acquiring citizenship.
                      Provide English instruction designed to assist participants in acquiring the necessary skills and
                       knowledge to become active and informed parents, workers and citizens.
                      Utilize existing and/or develop instructional materials related to fulfilling items 1 through 3
                       above.
                      Take advantage of staff development to assist English Literacy/Civics Education staff to be able
                       to develop and provide the necessary services to assist participants in acquiring the necessary
                       skills and knowledge to become active and informed parents, workers and citizens.

               B. Objectives: complete and attach the document entitled Rider A, included in this RFP application
                   Package. Be sure to respond to items 1 through 5 in the “Response Required” section,
                   specifying the measurable objectives, the strategies and methods that will be carried out to
                   meet those objectives, the anticipated outcomes and how those outcomes will be measured,
                   and a timeline for each objective.
                   (25 points).

               C. Describe the way in which the proposed EL/Civics program will coordinate with other
                  services in the community that will be served through this grant effort, including existing
                  adult education services and support services that are offered to participants. (10 Points).

           3. Staffing (10 Points) Describe the staffing for this proposed EL/Civics program, including the
              qualifications of expected staff members. Explain how the proposed staff development activities
              are expected to result in more effective services for students.

           4. Qualifications (15 Points) Describe the past effectiveness of your organization in working with
              English Literacy and Civics Education for adult learners OR the reason you believe your
              organization is well qualified to begin providing services in this area.


   Budget (40 Points)

       A. The amount of funds being requested must be listed in the appropriate line category in the federal
          participation column. Please indicate what local budget figures are cash and those that are in-kind. All
          applicants must provide at least a 25% cash match of local dollars. A maximum of 5% of the requested
          federal funds may be spent on planning and administration. (5 points)

       B. Please attach a detailed Budget Narrative to explain items in the federal and local budget lines. (25 points)

       C. Please use the Payment Schedule, included in this application package, to indicate how you would like your
          grant award to be distributed if approved for funding (5 points).


Assurances, Identification of Country in Which Contracted Work will be Performe d and
Debarment/Suspension Certification (5 Points) - the applicant must provide originals, signed and dated by
the Superintendent or authorized agent, and two copies each of the Assurances Form and the Rider G -
Identification of Country in Which Contracted Work will be Performed (both included below as part of this
application form), as well as the Lobbying form and the Debarment/Suspension Certification (both included in
this application package).
                                                   Fiscal Year 2010

        Assurances

       The                                               assures that the program will be administered in accordance with
                       Name of Local Unit
      the following provisions:

        a.      English Literacy and Civics (EL Civics) Education programs, services, or activities by this agency are
                coordinated with and not duplicative of programs, services or activities made available to adults under other
                federal, state and local programs, including the Workforce Investment Act of 1998, the Carl D. Perkins
                Vocational and Applied Technology Act of 1998, the Individuals With Disabilities Education Act, the
                Higher Education Act of 1965, the Rehabilitation Act of 1973, the Immigration Reform and Control Act of
                1986, and the Domestic Volunteer Service Act;

        b.      Adults enrolled in EL Civics programs will not be charged tuition fees or any other charges.

        c.      We ensure equal access to education and we promote educational excellence in EL Civics programs in
                Maine by addressing the special needs of students, teachers and other program beneficiaries in order to
                overcome barriers to equitable participation, including barriers based on gender, race, national origin,
                disability and age.

        d.      Professional development funds will be made available for staff to participate in training for the Maine
                Adult Education Management Information System (MAEMIS) and program data will be submitted through
                MAEMIS in accordance with Maine Department of Education guidelines.

        e.      Funds will be made available to support the required number of hours for teacher professional
                development. Teachers who are employed for 3-6 hours per week will be paid to participate in a minimum
                of 3 hours of professional development per year. Teachers who are employed between 6-12 hours per
                week will be paid to participate in a minimum of 9 hours of professional development per year, teachers
                who are employed 12-20 hours per week will be paid to participate in a minimum of 12 hours of
                professional development per year. The participation of full time teachers in professional development will
                be directed by their local contract.

        f.      At least 80% of learners in programs funded through this grant will participate in programming at ESOL
                Educational Functioning Levels I-IV.



Name of Adult Education Director:                Name of Superintendent or Authorized Agent:



________________________________________         ___________________________________________________
Signature                    Date                Signature                                  Date
  Rider G - Identification of Country in Which Contracted Work will be Pe rforme d
  Provision of Contract Services by Foreign Nationals or Work Performed Abroad


  As part of your response to this request for proposal, please make us aware of how the
  services described in the scope of work would be provided by answering the following
  questions.

  1. Will any of the services described in the proposal’s scope of work be performed outside of the
     United States of Ame rica?
     Please respond with a “Yes,” or “No.”
     If “No,” continue with question 3.
     If “Yes,” make us aware of the country(ies) where the work will be performed and continue with
     questions 2 and 3.
  2. If you responded “Yes” above, who will pe rform any of the services described in the proposal’s
     scope of work?
     Please indicate if the work will be done by (a) citizens of the USA living abroad, or (b) foreign
     nationals.
  3. If a corporation, in what U.S. state or foreign country is your firm incorporated?
     If not a corporation, list “N/A”

Name of Person Submitting the Information           Phone Number

								
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