Chen-Ex: Chenery Extended Program 95 Washington Street Belmont, MA 02478 (617) 484-8030 email@example.com August 2009 Welcome to ChenEx , 2009-2010! This letter confirms your child's enrollment for the upcoming school year. This package includes an emergency form, authorization to leave form, homework contract, medication consent form and website release form. If you have ANY questions regarding these forms, feel free to contact me. Also included in this package are the receipts for the tuition deposit and registration fee, your first bill and the family handbook. Please be sure to fill out and return all forms, including the Tuition Schedule Form by August 31st, 2009. Due to the large numbers of students we have had enrolled the past two years there has been no tuition increase for this school year. Because there has been such a high demand for Tuesdays, Wednesdays and Thursdays, you may be able to drop them without penalty if there continues to be a wait list. However, if your child is enrolled Mondays or Fridays you will have to keep this schedule until January 1st , 2010. At that time you may make schedule changes for the remainder of the year (January through June). (Part-time enrollees may continue to add days--except early release days and any days that are waitlisted-- as available). Please note: if you choose to withdraw from the program your deposit will be forfeited. The ChenEx Board plays a vital role in the strength and success of ChenEx. A volunteer Board governs ChenEx. Using the ECC guidelines, the Board develops the policies that govern the program. Membership of the ChenEx Board is open to all participants of the program; family participation is crucial to the ongoing health and stability of ChenEx. There is approximately an hour long meeting, once a month. Most of my communications are done through e-mail. If you have not given me an e- mail address and you have one, it would be appreciated if you could do so. If you have given me your address, and are not receiving my e-mails, let me know so I can make the necessary corrections. If you have any questions regarding your enrollment at ChenEx, please call me at (617) 484-8030. If you wish to visit the school before school starts, we can schedule an appointment. Also, for more information about our program, please visit our website at chenexprogram.org! ChenEx begins on Thursday, September 4th, 2009. The staff and I are looking forward to another wonderful year at ChenEx. See you in September! Kendra Blitz Director, ChenEx 2009-20010 ChenEx GENERAL INFORMATION SHEET ChenEx begins on Thursday, September 4, 2009 for grades 5-8. This is the first full day of school for all students. All students will report to the cafeteria. There is no afterschool on the first day of school, Wednesday, September 3, 2009. Newsletters and Other Notices To save paper and postage, we are increasingly using email to provide updates and reminders of events. These newsletters update any calendar information, policy changes, and upcoming events and give you the latest on your children's activities. Parent Pick Up and Sign Out Student pick up is in the cafeteria. There is a sign out table located by the interior cafeteria entrance. Check in with the staff at the table and they will locate your child. Please note that it is a large building, and it may take a few minutes for your child to travel from one location to the cafeteria. Early Release Days At the middle school level, the Belmont school system schedules seven early release days used by teachers and administrators for staff development, grade level meetings (in-house and town-wide), and parent/teacher conferences. ChenEx provides coverage for each of these days beginning at 11:00 AM and runs until 6:00 PM. Early Release days can be a long day so we break up the time by arranging field trips on the majority of these days. The 5th and 6th grades go on one trip and 7th and 8th go another. This past year the groups have gone bowling, rock climbing, to the science museum, the IMAX Theater, and on many other fun and exciting adventures. The groups leave the school around noon and are back by 4:00. If your child attends on the ER days, they will need to go on these field trips or other, non-ChenEx, arrangements will need to be made. We need all Staff to help chaperone while off campus. If you have any suggestions for more trips feel free to email us with them! October 9th and January 19th are two full days scheduled for district-wide curriculum meetings. There is no school, or ChenEx, on these days. Furthermore, three early school dismissals are built into the school calendar (November 25th, April 2nd , and the last day of school). ChenEx does not provide coverage for these days. ChenEx runs on the BPS schedule. If you’d like to download a copy of the BPS 2009- 2010 calendar go to:http://belmont.k12.ma.us/uploads/docs/calendars/SchoolCalendar2009-2010.pdf Emergency Backup ChenEx requires you to have at minimum one back-up person on your child's emergency information form. This person should know that you have put her/him on this form and should be willing to pick up your child in an emergency (this includes your working late). This is also important for those of you who have difficulty making the 6:00 pick up time. If you do not know any one in Belmont who can do this for you, please see Kendra to figure out a good match for your family. If you would like to email Kendra questions or concerns privately please use the email address firstname.lastname@example.org. The email email@example.com should be used for scheduling, absences, and other general questions. Last, but defiantly not least, we welcome and encourage communication from the ChenEx community, parents and children alike. Please stop by and meet the staff, see how our program runs, and feel free to offer any suggestions you may have to help better our growing community! Cell Phones Cell phones have become an increasing issue during school and after school hours. We follow the schools request for all cell phones to be off and put away while in the school building. If a student would like to use their phone, they need to ask a ChenEx teacher for permission to use it. ChenEx allows students to use their cell phones to contact parents and caregivers ONLY. Students should not use their cell phones to call friends while they are attending after school. This is a parental choice, and we are assuming that your child has permission to bring such items to school. If you need to reach your child during ChenEx, please call the ChenEx phone, and we will connect you with your child. Again, the number is (617) 484-8030. Absences When a student is absent from school, the ChenEx staff obtains this information from the Chenery School office. However, the family is responsible for notifying ChenEx staff if their student: was absent from school; leaves school unexpectedly or for a scheduled appointment; attends school, but will not be attending ChenEx. We can be notified by telephone, email, or written note. Please note that email is typically not checked after 1:00pm. Attendance is taken and all students must be accounted for by 2:30 PM. If a student cannot be accounted for, an extensive search for the student begins. Classroom teachers are consulted, calls to parents/guardians are made. More information regarding the program is located in the ChenEx Parent Handbook. If you have any questions, please feel free to contact us!