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									                                                                4b3dfccd-db0f-407a-a283-1b0868176599.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                    Discussion                                                                                  Date    Who is
            Item       Topic              Specific issue or problem                 Possible solutions         Comp. Responsible?         Comments/Action Taken
            1.00    Red Flags and Regional Non-Compliance
            1.01    Financial Compliance
            1.02                 Audits are not being performed                                                          RC
                                                                               Fill Regional Auditor position and use auditor checklist and new auditor manual.
            1.03                                                                                                         AD
                                                                               AD needs to insure audit is done or reviewed by area auditor yearly
            1.04                                                               Audit at RC and Treasurer change          New RC
            1.05                 Budget not created                                                                      Treasurer/RC
                                                                               RC & Treasurer need to make sure a budget is created annually
            1.06                 Check improperly signed                       RC & Treasurer to attend Treasure TrainingTreasurer/RC
            1.07                 Checks not deposited/or not deposited in a    RC & Treasurer to attend Treasure TrainingRC
                                 timely manner
            1.08                 Not using AYSO.ORG tools                                                              available on   Marketing is the RC
                                                                               Need education & information on what is RC/National ayso.org to help developing a
                                                                                                                                      short webinar "tour" of
                                                                                                                                      AYSO.org for exec members
                                                                                                                                      as well as finding new ways
                                                                                                                                      to better communicate all the
                                                                                                                                      tools that are available.

            1.09                 Not using the eAYSO system                                                         Reports
                                                                               Make eAYSO better - use NAP and otherRC/National         Insufficient data to compute.
                                                                                                                                        There are no known problems
                                                                                                                                        with the Finance side of
                                                                                                                                        eAYSO. If thisis simply a
                                                                                                                                        learning issue, the eAYSO
                                                                                                                                        Commission will schedule
                                                                                                                                        webinars on system use.

            1.10                 Parents challenge AYSO Costs                                                           RC/Treasurer
                                                                               Post budget on website and distribute at meetings
            1.11
            1.12    Player Compliance
            1.13                                                                                                       RC
                                 Players playing in wrong division/players that Use Player ID cards, pregame referee checks, require birth certificates, use eAYSO Rosters, manage parent, play
                                 are not registered - playing
            1.14                                                                                                        RC's attend Area meetings
                                 Extended play division are not the same as Coordinate Area play at Area level - haveAD/RC's
                                 the regions divisions
            1.15    Volunteer Compliance
            1.16                 Volunteers not filling out Volunteer forms                                            RC/CVPA
                                                                                Use eAYSO with e-signatures, no form, no volunteering Safe Haven will continue to
                                                                                                                                        emphasize the importance of
                                                                                                                                        forms in all educational
                                                                                                                                        venues as well as in
                                                                                                                                        communications and the e-
                                                                                                                                        newsletter.




4b3dfccd-db0f-407a-a283-1b0868176599.xls                                          Page 1/5                                                                              11/22/2010
                                                                 4b3dfccd-db0f-407a-a283-1b0868176599.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                     Discussion                                                                                   Date    Who is
            Item        Topic             Specific issue or problem                   Possible solutions         Comp. Responsible? Comments/Action Taken
            1.17                  Parent volunteer at field without permission   Volunteer ID cards                    RC/Board    Regions have always had the
                                                                                                                                   freedom to design and
                                                                                                                                   implement their own ID card
                                                                                                                                   system. A national ID card
                                                                                                                                   system is under study, but
                                                                                                                                   programming and other costs
                                                                                                                                   have lowered its priority.
                                                                                                                                   Regarding a volunteer who is
                                                                                                                                   being difficult, the Region's
                                                                                                                                   Administrators are
                                                                                                                                   encouraged to be more
                                                                                                                                   proactive. Suspend the
                                                                                                                                   volunteer and afford a due
                                                                                                                                   process opportunity. That
                                                                                                                                   might raise the importance of
                                                                                                                                   proper permission in order to
                                                                                                                                   volunteer.


            1.18                  What to do when volunteer behavior does                                             use
                                                                                 Get Advanced management training and RC advance management training techniques; use Standard Regional G
                                  not reflect AYSO standards
            1.12                  Not turning in Volunteer forms to NSTC                                                    RC/CVPA
                                                                                 More CVPA or approved assistants, using eSignature
            1.20                  RCs operating on myths v. facts; lack of                                                  RC training
                                                                                 Information sharing, blogs, e-mail blasts, National/RC   RC and Board Orientation by
                                  access to answers to individual issues                                                                  AD and active participation in
                                                                                                                                          regularly scheduled Area
                                                                                                                                          meetings with other RCs, the
                                                                                                                                          AD and staff can help with
                                                                                                                                          this. The AYSO Reference
                                                                                                                                          Book is a great resource for
                                                                                                                                          answers to common AYSO
                                                                                                                                          policy and procedure
                                                                                                                                          questions. It can be viewed
                                                                                                                                          online on the AYSO Web site
                                                                                                                                          or purchased from the AYSO
                                                                                                                                          Supply Center. Blogs and
                                                                                                                                          other social networking sites
                                                                                                                                          frequently originate or
                                                                                                                                          perpetrate myths and
                                                                                                                                          misinformation. unless
                                                                                                                                          someone well-informed can
                                                                                                                                          monitor for this.




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                                                                 4b3dfccd-db0f-407a-a283-1b0868176599.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                      Group
                    Discussion                                                                                 Date    Who is
            Item       Topic            Specific issue or problem                  Possible solutions         Comp. Responsible? Comments/Action Taken
            2.00    Sponsors   Advertising on National Stage                        Coop Advertising                NSTC/NBOD
            2.01               Advertising on National Stage                   Cobranding                           NSTC/NBOD Sponsors have done
                                                                                                                                cobranded billboards, ads
                                                                                                                                and TV spots. Marketing will
                                                                                                                                continue to request these as
                                                                                                                                part of activation.
            2.02                 Location of AYSO Marketing Resources          RC Channel @AYSO.org                 NSTC/NBOD Marketing is designing a
                                                                                                                                short monthly webinar "tour"
                                                                                                                                of AYSO.org as well as more
                                                                                                                                prominence of RC channel.

            2.03                 Lack of give-away to sponsors                 AYSO Sponsor Window Cling                AYSO Store    From Marketing: not sure
                                                                                                                                      what this is referring to
            2.04                 Logo may be outdated and not instantly                                                be more identifiable for soccer
                                                                               Refine logo and MLS signboard design toNSTC/NBOD Some years ago, US
                                 recognizable for soccer                                                                              Soccer's own research
                                                                                                                                      discovered the AYSO
                                                                                                                                      traditional logo to be the most
                                                                                                                                      recognizable in the sport. So,
                                                                                                                                      the NBOD is concerned about
                                                                                                                                      losing that brand identity.
                                                                                                                                      Concern arises when local
                                                                                                                                      logos minimize or don't even
                                                                                                                                      incorporate the AYSO
                                                                                                                                      identity. It might be that a re-
                                                                                                                                      design of the Promotional
                                                                                                                                      logo makes sense, but will
                                                                                                                                      ultimately need NBOD
                                                                                                                                      approval.

            2.05                 Access to or how to use some National                                                   NSTC/NBOD Marketing is developing "how
                                                                               "How to" kit or directions to approach these sponsor for Regional Assistance.
                                 Sponsors and/or corporate level sponsors                                                                to sell and service local
                                                                                                                                         sponsors" webinar.
            2.06                 Unused leverage at Area level to use player                                             AD's and larger
                                                                               RC's and Area Boards to coordinate pitch to chase RC's sponsors
                                 numbers to gain Area wide sponsors

            2.07                 Cohesive marketing at local levels                                                    SD's and AD's Marketing materials are
                                                                               Section and Areas Boards work more cohesively on AYSO marketing message being
                                                                                                                                       developed by the Marketing
                                                                                                                                       Commission to help with this
                                                                                                                                       effort
            2.08                 Distribution of best practices for                                                    NSTC and         share information.
                                                                               Blog section or something like Yahoo! Groups for RC's toMarketing will consider a
                                 approaching/obtaining sponsors on local                                               RC's            sponsor/sales blog to
                                 level                                                                                                 accompany debut of local
                                                                                                                                       sponsorship webinar.




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                                                               4b3dfccd-db0f-407a-a283-1b0868176599.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                     Discussion                                                                               Date       Who is
            Item        Topic             Specific issue or problem             Possible solutions           Comp. Responsible? Comments/Action Taken
            2.09                  Who to approach for sponsors?                                                      Blog info from Same as above.
                                                                            Develop list of organization and busineess types with a program/plan to pitch
                                                                                                                     RC success
                                                                                                                     stories
            3.00    Social Networking Sites
            3.01    National Guidelines
            3.02                 Protect Volunteers                                                                    Safe Haven & by Regions has began
                                                                            Settings and guidelines that if in place National will stand Safe Haven if problems arise
                                                                                                                       Legal             process of setting national
                                                                                                                                         guidelines with the assistance
                                                                                                                                         of the Legal Commission
                                                                                                                                         Liason.
            3.03                Protect Children                                                                       are
                                                                            Limits on photos, videos and names that RC used on sites
            3.04                Prevent Negative behavior                                                              RC
                                                                            User settings established to allow feedback from user while curbing distructive comments
            3.05    Site Use Template                                                                                  RC/AD Use
            3.06                Logo Use                                    Regions Use Ntnl Logo                      RC/AD
            3.07                Site/Page Naming                            Use Region Number                          RC/AD
            3.08                Legal Disclaimer                            Have for Regions to place on sites         Safe Haven &
                                                                                                                       Legal
            3.09    Social Networking Task Force
            3.10                 Task Force including Safe Haven, Legal,    The Safe Haven department                National      What do the caucus
                                 Marketing, and IT to create template and   will prepare guidelines to               President and members believe this group's
                                 guidelines for use                         assist our members in the                NBOD          mission to be? Are there any
                                                                            best way to use this                                   specific goals to be
                                                                            technology.                                            addressed?
            4.00    EXP Program
            4.01               Lack of understanding what the program is    Have outline/booklets on program         Extended Play The programs are explained
                                                                                                                     Task Force    in detail on the national Web
                                                                                                                                   site as well as in the
                                                                                                                                   Webinars.
            4.02                  NSTC Glossary Terms                       Complie a list of terms                  NSTC          A glossary was available at
                                                                                                                                   the NAGM and the Task
                                                                                                                                   Force can discuss where to
                                                                                                                                   publish this to assist our
                                                                                                                                   members with clarity of
                                                                                                                                   understanding.




4b3dfccd-db0f-407a-a283-1b0868176599.xls                                       Page 4/5                                                                             11/22/2010
                                                              4b3dfccd-db0f-407a-a283-1b0868176599.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                     Discussion                                                                               Date        Who is
            Item        Topic           Specific issue or problem                 Possible solutions         Comp. Responsible? Comments/Action Taken
            4.03                   Need Area/Sections to work together for                                           AD/SD EXP These kinds of Programs are
                                                                             Outline how to bring EP to Area and or Section
                                     program giving all a fuller program                                             Nationals   already working at he Area
                                                                                                                                 and Section level in many
                                                                                                                                 parts of the country. The
                                                                                                                                 Task Force is ready and
                                                                                                                                 willing to assist Areas and
                                                                                                                                 Sections to determine what
                                                                                                                                 programs will work best for
                                                                                                                                 them and to assist with any
                                                                                                                                 thing that they need to inform
                                                                                                                                 their members to initiate
                                                                                                                                 these programs. If additional
                                                                                                                                 information is needed please
                                                                                                                                 contact the Programs
                                                                                                                                 Depaqrtment.

            4.04




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