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4b3dfccd-db0f-407a-a283-1b0868176599.xls
AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet
Group
Discussion Date Who is
Item Topic Specific issue or problem Possible solutions Comp. Responsible? Comments/Action Taken
1.00 Red Flags and Regional Non-Compliance
1.01 Financial Compliance
1.02 Audits are not being performed RC
Fill Regional Auditor position and use auditor checklist and new auditor manual.
1.03 AD
AD needs to insure audit is done or reviewed by area auditor yearly
1.04 Audit at RC and Treasurer change New RC
1.05 Budget not created Treasurer/RC
RC & Treasurer need to make sure a budget is created annually
1.06 Check improperly signed RC & Treasurer to attend Treasure TrainingTreasurer/RC
1.07 Checks not deposited/or not deposited in a RC & Treasurer to attend Treasure TrainingRC
timely manner
1.08 Not using AYSO.ORG tools available on Marketing is the RC
Need education & information on what is RC/National ayso.org to help developing a
short webinar "tour" of
AYSO.org for exec members
as well as finding new ways
to better communicate all the
tools that are available.
1.09 Not using the eAYSO system Reports
Make eAYSO better - use NAP and otherRC/National Insufficient data to compute.
There are no known problems
with the Finance side of
eAYSO. If thisis simply a
learning issue, the eAYSO
Commission will schedule
webinars on system use.
1.10 Parents challenge AYSO Costs RC/Treasurer
Post budget on website and distribute at meetings
1.11
1.12 Player Compliance
1.13 RC
Players playing in wrong division/players that Use Player ID cards, pregame referee checks, require birth certificates, use eAYSO Rosters, manage parent, play
are not registered - playing
1.14 RC's attend Area meetings
Extended play division are not the same as Coordinate Area play at Area level - haveAD/RC's
the regions divisions
1.15 Volunteer Compliance
1.16 Volunteers not filling out Volunteer forms RC/CVPA
Use eAYSO with e-signatures, no form, no volunteering Safe Haven will continue to
emphasize the importance of
forms in all educational
venues as well as in
communications and the e-
newsletter.
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4b3dfccd-db0f-407a-a283-1b0868176599.xls
AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet
Group
Discussion Date Who is
Item Topic Specific issue or problem Possible solutions Comp. Responsible? Comments/Action Taken
1.17 Parent volunteer at field without permission Volunteer ID cards RC/Board Regions have always had the
freedom to design and
implement their own ID card
system. A national ID card
system is under study, but
programming and other costs
have lowered its priority.
Regarding a volunteer who is
being difficult, the Region's
Administrators are
encouraged to be more
proactive. Suspend the
volunteer and afford a due
process opportunity. That
might raise the importance of
proper permission in order to
volunteer.
1.18 What to do when volunteer behavior does use
Get Advanced management training and RC advance management training techniques; use Standard Regional G
not reflect AYSO standards
1.12 Not turning in Volunteer forms to NSTC RC/CVPA
More CVPA or approved assistants, using eSignature
1.20 RCs operating on myths v. facts; lack of RC training
Information sharing, blogs, e-mail blasts, National/RC RC and Board Orientation by
access to answers to individual issues AD and active participation in
regularly scheduled Area
meetings with other RCs, the
AD and staff can help with
this. The AYSO Reference
Book is a great resource for
answers to common AYSO
policy and procedure
questions. It can be viewed
online on the AYSO Web site
or purchased from the AYSO
Supply Center. Blogs and
other social networking sites
frequently originate or
perpetrate myths and
misinformation. unless
someone well-informed can
monitor for this.
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4b3dfccd-db0f-407a-a283-1b0868176599.xls
AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet
Group
Discussion Date Who is
Item Topic Specific issue or problem Possible solutions Comp. Responsible? Comments/Action Taken
2.00 Sponsors Advertising on National Stage Coop Advertising NSTC/NBOD
2.01 Advertising on National Stage Cobranding NSTC/NBOD Sponsors have done
cobranded billboards, ads
and TV spots. Marketing will
continue to request these as
part of activation.
2.02 Location of AYSO Marketing Resources RC Channel @AYSO.org NSTC/NBOD Marketing is designing a
short monthly webinar "tour"
of AYSO.org as well as more
prominence of RC channel.
2.03 Lack of give-away to sponsors AYSO Sponsor Window Cling AYSO Store From Marketing: not sure
what this is referring to
2.04 Logo may be outdated and not instantly be more identifiable for soccer
Refine logo and MLS signboard design toNSTC/NBOD Some years ago, US
recognizable for soccer Soccer's own research
discovered the AYSO
traditional logo to be the most
recognizable in the sport. So,
the NBOD is concerned about
losing that brand identity.
Concern arises when local
logos minimize or don't even
incorporate the AYSO
identity. It might be that a re-
design of the Promotional
logo makes sense, but will
ultimately need NBOD
approval.
2.05 Access to or how to use some National NSTC/NBOD Marketing is developing "how
"How to" kit or directions to approach these sponsor for Regional Assistance.
Sponsors and/or corporate level sponsors to sell and service local
sponsors" webinar.
2.06 Unused leverage at Area level to use player AD's and larger
RC's and Area Boards to coordinate pitch to chase RC's sponsors
numbers to gain Area wide sponsors
2.07 Cohesive marketing at local levels SD's and AD's Marketing materials are
Section and Areas Boards work more cohesively on AYSO marketing message being
developed by the Marketing
Commission to help with this
effort
2.08 Distribution of best practices for NSTC and share information.
Blog section or something like Yahoo! Groups for RC's toMarketing will consider a
approaching/obtaining sponsors on local RC's sponsor/sales blog to
level accompany debut of local
sponsorship webinar.
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4b3dfccd-db0f-407a-a283-1b0868176599.xls
AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet
Group
Discussion Date Who is
Item Topic Specific issue or problem Possible solutions Comp. Responsible? Comments/Action Taken
2.09 Who to approach for sponsors? Blog info from Same as above.
Develop list of organization and busineess types with a program/plan to pitch
RC success
stories
3.00 Social Networking Sites
3.01 National Guidelines
3.02 Protect Volunteers Safe Haven & by Regions has began
Settings and guidelines that if in place National will stand Safe Haven if problems arise
Legal process of setting national
guidelines with the assistance
of the Legal Commission
Liason.
3.03 Protect Children are
Limits on photos, videos and names that RC used on sites
3.04 Prevent Negative behavior RC
User settings established to allow feedback from user while curbing distructive comments
3.05 Site Use Template RC/AD Use
3.06 Logo Use Regions Use Ntnl Logo RC/AD
3.07 Site/Page Naming Use Region Number RC/AD
3.08 Legal Disclaimer Have for Regions to place on sites Safe Haven &
Legal
3.09 Social Networking Task Force
3.10 Task Force including Safe Haven, Legal, The Safe Haven department National What do the caucus
Marketing, and IT to create template and will prepare guidelines to President and members believe this group's
guidelines for use assist our members in the NBOD mission to be? Are there any
best way to use this specific goals to be
technology. addressed?
4.00 EXP Program
4.01 Lack of understanding what the program is Have outline/booklets on program Extended Play The programs are explained
Task Force in detail on the national Web
site as well as in the
Webinars.
4.02 NSTC Glossary Terms Complie a list of terms NSTC A glossary was available at
the NAGM and the Task
Force can discuss where to
publish this to assist our
members with clarity of
understanding.
4b3dfccd-db0f-407a-a283-1b0868176599.xls Page 4/5 11/22/2010
4b3dfccd-db0f-407a-a283-1b0868176599.xls
AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet
Group
Discussion Date Who is
Item Topic Specific issue or problem Possible solutions Comp. Responsible? Comments/Action Taken
4.03 Need Area/Sections to work together for AD/SD EXP These kinds of Programs are
Outline how to bring EP to Area and or Section
program giving all a fuller program Nationals already working at he Area
and Section level in many
parts of the country. The
Task Force is ready and
willing to assist Areas and
Sections to determine what
programs will work best for
them and to assist with any
thing that they need to inform
their members to initiate
these programs. If additional
information is needed please
contact the Programs
Depaqrtment.
4.04
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