2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee PLEASE READ AND UNDERSTAND THE ATTACHED TERMS AND CONDITIONS SEND THE COMPLETED APPLI CATION FORM AND R EQUIRED PAP ERWORK TO: Weerama Festival Committee Inc P.O. Box 490 Werribee Vic 3030 For more Information: email@example.com (03) 8734 5447 APPLICANT DETAILS Applicants Name: Business/Community Group Name: ABN (if applicable) Daytime Phone: Mobile Phone: Email: Website: Postal Address: STALL DETAILS Description of Stall (Please provide details of what you will be selling or displaying) SITE DETAILS No. of Sites Length Width Height Structure to be used on site (Tent / Caravan etc) Power Requirements Amps Appliances Operating (Please note that power supply is or (Ref rigeration, microwave limited) Phase etc) 2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee Will you be using an open fire / BBQ / LP Gas? Yes No Please list usage details____________________________________________________________ NOTE: All LPG systems must be set up and comply with the Code of Practice for The Safe Use of LPGas at Public Events in Victoria. Are all of your electrical appliances tested and tagged? Yes No (This is compulsory for all food vendors) If no, please explain__________________________________________________________________ Do you require access to water Yes No (Please note water access is limited) Please list usage details_______________________________________________________________ Do you have fires extinguishers and fire blankets with current test tags? Yes No If no, please explain_____________________________________________________________ Please Note: There may be a registration fee payable by food vendors to obtain a Wyndham City Council Temporary Food Permit. Where applicable, this is the responsibility of the vendor. Please find the Temporary Food Permit application form at the Wyndham City Council, Environmental Health Services website www.wyndham.vic.gov.au REQUIRED DOCUMENTATION Please attach the following documentation on the checklist, to your completed application form Checklist (please tick): □ Commercial food vendors – a copy of ‘Food Act Registration Certificate’ (from your local council) □ Non-commercial food vendors – a copy of the ‘Temporary Food Permit Application’ that has been submitted to Environmental Health Services for approval (if applicable) □ Proposed menu and approximate price schedule □ An image/photo of your set-up □ A copy of your public liability insurance Certificate of Currency – valid up to and including Saturday and Sunday 26 and 27 February 2011 2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee PAYMENT DETAILS Important: All applications will be reviewed after 30 November 2010 and confirmation will be issued to successful applicants. Payments will be processed within 4 weeks after confirmation. Receipts will be provided. Payments to be made to "Weerama Festival Committee Inc." (fees include GST) Number of sites required $250.00 plus GST per $ COMMERCIAL/FOOD commercial site Number of sites required $40.00 plus GST per $ COMMUNITY community site COMMERCIAL $100 plus GST per site $ STATIC DISPLAY □ Cheque or money order □ No charge for community group static displays PRINCIPALS INDEMNITY The applicant agrees to abide by all terms and conditions attached and to indemnify and to keep indemnified the Principal, its servants and agents, and each of them from and against all actions, costs, claims, charges, expenses, penalties, demands and damages whatsoever which may be brought or made or claimed against them, or any of them, arising from my performance or purported performance of its obligations and directly related to the negligent acts, errors or omission by the applicant and their involvement with the 2010 Djerriwarrh Festival Signature Date / /2010 Privacy Statement: The personal information requested on this form is collected for the use of Council reference and identification. To ensure confidentiality , the information collected from this form will only be used to prov ide access to facilities and opportunities. In accordance w ith our priv acy policy we will not prov ide this information to a third party , institution or authority except where required to by law or other regulation. Date Initial Office Use Only Public Liability Insurance Certificate of Currency – e xpiry date Yes No checked Food Act Registration Certificate - e xpiry date checked Yes No Copy Temporary Food Permit Application - e xpiry date Yes No checked Successful Application Successful confirmation letter sent Yes No Total pa yment received Yes No Payment at CSU- Ledger #8252.900.918 Yes No Temporary Food Permit Application Approved by Yes No Environmental Health Receipt of payment sent to customer ( 1x attached to form) Yes No Unsuccessful Application Unsuccessful letter sent Yes No TERMS AND CONDITIONS 2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee TERMS AND CONDITIONS 1. Sites will be available on Saturday & Sunday 26 and 27 February 2011. th 2. Trading hours on Saturday 26th February is 3pm-9pm. Sunday 27 February is 10.00am –5.00pm (Thes e times may be subject to change) 3. All applications are subject to a selection process with applications closing 5pm Friday 30 November 2010. Notification to successful applic ants and final payments will then be made within 4 weeks. Unsuccessful applicants will also be notified wit hin this time 4. In regards to fees, a commercial/ food vendor is an individual and/or business, which sell goods regularly or occasionally through which generat ed profits are used for personal or business gain. A community food vendor is an organisation selling goods where profits or proceeds generated are used for charitable fundraising purposes 5. It is the vendors’ responsibility to provide all e quipment & facilities necessary 6. Note that vendor sites may be situated on a grassed or gravel / paved area 7. All sites must clearly display prices and pric es must not be heavily inflated. All items must be well presented and must remain within the boundaries of your site 8. Food vendors must at all times comply with all laws, regulations and requirements of local Government and ot her statuary authorities 9. The vendor must not trans fer, sub -let, assign or in any other manner or form dispose of its space leased from the Festival. No vendor will be permitted to operate within the Festival precinct without prior arrangement with the Festival Committee 10. The Festival will not accept any responsibility for the safety of any article or product of any kind brought by the vendor into the Weerama Festival 11. The vendor hereby indemnifies the Festival and holds the Festival harmless in respect to all costs, claims, demands and expenses to whic h the Festival may in any way be subjected as a result of any loss or injury to any person or company including members of the public, the staff or authorities, the Festival or Stallholders, employees, servants, agents and invitees hows oever caused as a result of any act, neglect or default by the vendor. Vendors with staff must have the appropriate WorkCover policies in place 12. The Festival shall not be responsible for any loss or any nature including monies paid to the Festival, suffered by any vendor from any restrictions or conditions which prevent the construction, erection, completion, alteration or dismantling of any stall or exhibit or for the setting or removal of any products, exhibits and/or van or for the failure of any services available to the vendor, or for any cancellation or restriction in opening hours at t he Weerama Festival as a result of any circumstances not within the direct control of the Festival 13. The vendor must at all times conduct their Display/Stall and/or V an so as not t o interfere with any other vendor. Any decision of the Festival in this regard shall be final and binding. The Festival reserves the right to remove the Stallholder and its exhibition at their cost 14. The vendor may not conduct lotteries, raffles or c ompetitions without the consent of the Festival Committee 15. The dis play, sale or distribution of counterfeit or illegal goods is not permitted nor is the display, sale or distribution of religious or political material 16. The Festival reserves the right to alter the layout, plans and positions of the displays vendor and/or van sites if, in its opinion, any alteration is desirable for the benefit of the Weerama Festival as a whole 2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee 17. The Weerama Festival is an alcohol free event 18. Without the written consent of the Festival, the vendor shall not use any microphone , sound amplification or musical instrument and if allowed, noise levels will be subject to and/or set at the Festivals discretion 19. The Festival shall have the right to postpone or amend the time for t he holding of the Weerama Festival to any other time which, in the opinion of the Festival, is more suitable for the Weerama Festival and will not be res ponsible for any loss occasioned thereby. The failure of any electrical generating and/or other equipment and/or vans at any and all times during the course of the Weerama Festival, the Festival shall not be held responsible and will not be responsible for any loss occasioned thereby. The Festival shall further have the right to alter the opening times, closing times duration of the Weerama Festival and will not be responsible for any loss occasioned thereby 20. Vendors acknowledge that all rights in relation to any photographs, films, videos or sound recording of the Weerama Festival, or any part thereof including the entertainment stage(s) or performers, are the exclusive property of t he Festival and t hat wit hout the written consent of the Festival no vendor is able to make any photograph, film, video or sound recording. Vendors hereby consent to and authorize the Festival to make and use any photograph, film, vi deo or sound recording of the Weerama Festival or any part thereof, including any part of any vendor’s display, demonstration, stall and/or van 21. Any vendor c ausing any damage to the environment and/ or any building surroundings will be fully liable for any costs incurred. . Strictly NO use of stakes/ tent pegs will be permitted to secure marquees, canopies or any other infrastructure 22. Any vendor causing damage and/or loss to and of any part of the stall signage or infrastructure supplied by the Festival and/or any of t he Festivals s ponsors, stall frame and/or c overing material or to any furnishings and/ or electrical equipment provided by the Festival through the appointed equipment hire company/electrical cont ractor will be fully liable for any costs incurre d for the repair and/or replacement of the damaged and/or lost equipment 23. The Festival is not responsible for any warranties, promises or agreements made by vendors in relation to vendors or their products 24. The Festival reserves the right to reject any application 2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee Electrical Supplies All electrical requirements and usage must be listed on your application form. Only tagged and tested appliances and leads are allowed (non tagged and tested leads may be confiscated and returned after the event) All leads must be off the ground using appropriate devices Any electrical installation must be checked by the Festivals qualified electrical contractor. Stallholders are responsible for any possible damage used by any break in power supply No extra generators are to be used unless discussed in advance and appro ved with the Festival Director Readily inflammable materials are not to be used in the decorating of your site or in the construction of same and all fire safety rules must be followed and no toxic waste of fumes should emit from your site The following table will give you an indication of typical power usage per appliance; 1 kilowatt = 4.2 amps Amps = Watts divided by 240 Type Amps Needs Dedicated Socket of Equipment Fans 1-2 No Small Urn 4-5 No Average fridge 5 No Small Bain-marie 7 No Large Bain-marie 10 No Large metal urn 10 No Microwave 10 No Large fridge 10-12 No Chest freezer 11 - 12 No Deep fryer 15 Yes Espresso Machine 15 Yes **Please note that this is an average estimation of power usage; please refer to the label on the back of the equipment for a more accurate figure** Standard site allocation: 2 x 15 AMP (7.14 kilowatts) single phase outlets. Extra sockets booked prior to the festival are charged at $40 per socket. Extra sockets required on the day that have not been booked prior to the festival will be charged at $100 per socket. Requirements for Gas Usage All Mobile Cat ering vehicles using gas must have a valid Energy Safe Victoria c ompliance plate or interstate equivalent Stallholders using gas cylinders are required t o comply with Energy S afe Victoria’s Code of Practise for the Safe Use of LP Gas at Events and must complete the Gas Safety Self-Check list for Caterers, Food Outlets and Others at Major Events (Energy Safe Victoria) prior to the start of the Festival 2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee Plumbing Requirements The Festival will supply access to water if requested and available. Stallholders must notify the Festival of wat er requirement prior to the event. All non c ontaminated water must be disposed of in t he Festival’s nominated waste water area. No oils or contaminated product s should be disposed of on site Vehicles Vendors are not permitted to bump out earlier than official trading hours. Times will be confirmed Stock can only be wheeled to your stall during the festival operating hours. There is no direct access to vendors by vehicles. Bump in and bump out times will be provided at a later stage Vehicles passes will be provided to vendors Safety and Staffing Vendors must have in place appropriate occupational health, safety and risk management procedures throughout the event, and must ensure any products comply with relevant Australian Standards. Vendors must ensure that the stall is properly staffed and maintained for t he duration of t he advertised operation hours of the E vent. The Festival will not be res ponsible for the loss of any goods or cash throughout the Festival Permits Commercial food vendors must provide a copy of their ‘Food Act Regi stration Certificate’ with their application Non-commercial food vendors must apply for a ‘Temporary Food Permit Application’ through Environmental Health Services at Wyndham City Council, if applicable. Contact Felicity Sodomaco on 9742 0775 for advice Insurance It is compulsory for all vendors to have their own P ublic Liability. A copy of your Certificate of Currency must be provided with your application. (Not less than $10 million) Applicants will not be considered if they do not have the required insurance cover LESS WASTE AND LITTER EVENT Council has adopted a Less Waste and Litter policy and therefore requires all food vendors to support this policy. Please refer to the attached less waste and litter information You must manage your own waste. We prefer that you take all waste (such as packaging boxes) away with you. □ I have read and understand the information on Less Waste and Litter attached to this application form □ I am unable participate as a Less Waste and Litter Stall Holder Reason why______________________________________________________________________ 2011 Weerama Festival Saturday & Sunday 26 & 27 February 2011 DISPLAY/FOOD STALL APPLICATION Watton Street, Werribee LESS WASTE AND LITTER EVENT Dear Vendor We are constantly working towards minimising the environmental impact of our community events. Our research and evaluation has shown that the majority of waste and recycling is generated from food and drink purchased and consumed on site at events. Therefore we ask for your commitment to assist us with better serving our environment by reviewing the packaging you supply. Below is a list of alternative products we would suggest are used. Please tick what items you will be using or describe other alternatives below and return with your application form: Food and Less Waste Alternative Tick Food and Less Waste Alternative Tick Drink on Usage Drink on sale (Recyclable) Usage (Recyclable) sale Fruit Salad PET Cup (code 1) Drinks: Hot Paper Cup with handle Ice-cream / Edible Cone Wooden stirrer frozen yogurt Drinks: Cold Plastic Code 1,2,3,4, 5,6,7 Serviettes (recyclable) ?/Can PET Cup (code 1 plastic) Paper Cup (recyclable) Kebab Wooden Skewer in Paper Bag Refillable Drinking (recyclable) No Plastic Straws Falafel Serviettes (recyclable) Paper Straws (recyclable) Paper bag (recyclable) Food Paper Plate (recyclable) Foil Paper bag (recyclable) Pies Paper bag (recyclable) Serviettes (recyclable) Pizza Cardboard Pizza Box Paper bag Hot Chips Paper Cup (recyclable) (recyclable) Paper bag (recyclable) Baked Potato Cardboard Clam Paper bag Cutlery Corn Starch Cutlery (recyclable) Plated Meals Paper Plate (recyclable) Sausages In bread or Serviette Paper bag Card board Noodle Box (recyclable) (recyclable) Sandwiches Serviettes (recyclable) Fairy Floss Wooden Stick Paper bag (recyclable) Fish and Paper Plate (recyclable) Grease Proof paper Chips (recycable) Hamburger Paper Clam (recyclable) ( Hot Dog Paper bag (recyclable) PET (Code 1 plastic) Containers Sausage Rolls Paper Bag (recyclable) Please provide your other packaging details………………………………………………………………………… ……………………………………………………………………………………………………………………………. ……………………………………………………………………………………………………………………………. …………………………………………………………………………………………………………………………….
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