STATE OF WISCONSIN
DEPARTMENT OF CHILDREN AND FAMILIES
Division of Family and Economic Security
W-2 AUXILIARY PAYMENT APPROVAL DESIGNATION
Please submit a separate form for each office number.
This form must be used to add or delete W-2 auxiliary approval workers on CARES Screen BIAW (W-2
Auxiliary Authorized Approvers). Only workers listed on this screen are allowed to approve the issuance of any
W-2 auxiliary payment requests for an office.
Failure to complete this form will prevent your agency from issuing W-2 auxiliary payments.
Section 1 – Local W-2 Agency/Consortium Office Identification
1. Agency Name (Please Print) 2. Office Number 3.Work Program Office Number 4. Date of Request
Section 2 – Designated W-2 Auxiliary Payment Approval Staff
Enter approval worker names and respective CARES Logon IDs in the spaces provided below. Indicate (with
an X in the appropriate column) if this request is to “Add” or “Delete” a worker on CARES screen BIAW. A
minimum of 2 and maximum of 6 approval workers per office are allowed. Most agencies should have 3
approval workers per office, while larger agencies may have up to 6 approval workers per office.
1. WORKER NAME (Please Print) 2. CARES LOGON ID 3a. ADD 3b. DELETE
FAX THIS COMPLETED AND SIGNED FORM TO THE W-2 HELP DESK AT 608-327-6484.
This request must be signed by both the W-2 Agency Administrator and the Agency Security Officer
Signature of Agency Administrator Administrator’s Phone Number Date Signed
Signature of Agency Security Officer Security Officer Phone Number Date Signed
DCF-F-DWSP-14746-E ( R. 12/2009)
This form is used by local W-2 agencies/consortiums to add and delete W-2 auxiliary payment approval workers on
CARES screen BIAW. The approval workers listed on screen BIAW are the only staff allowed to approve W-2 auxiliary
issuances for an office. If the agency/consortium has W-2 cases in more than one offic e, the same approval worker may
be assigned to more than one office when needed. However, a separate W-2 Auxiliary Payment Approval Designation
form must be completed for each work programs offic e in which the approval workers are designated.
Each office must have at least two W-2 auxiliary payment approval workers and preferably three to ensure backup. The
maximum number of approval workers allowed per office is six. W-2 auxiliary payment approval workers may be
supervisors, lead workers, or other appropriate agency staff with a clear understanding of the W-2 auxiliary payment
process and related approval responsibility.
Section 1 – Fill in All Blocks
1. Fill in the name of the W-2 agency/consortium requesting to add and/or delet e approval workers on CARES screen
2. Enter the W-2 eligibility offic e number for which the approval worker changes are requested. This is the office number
that starts with 55-- or 56-- in Milwaukee County.
3. Enter the W-2 Work Program office number for which the approval work er changes are requested. This is the office
number that is less than 1750.
4. Enter the date of the request.
Section 2 - Query CARES Screen BIAW to Add/Delete Workers
(Note: Query is not required for first time set-up, but is mandatory for any updates following the initial request.)
Before completing this form to request a change, the requestor must first query CA RES screen B IAW to view current
work er information listed. Be sure to query all applicable office numbers for your agency/consortium to identify approval
work ers with multiple office approval authority.
An approver must have access to the W -2 Work Programs office in order to approve W -2 payments.
To query CA RES screen BIAW, enter BIAW in the TRA N field and the applicable office number in the PARMS field, and
hit enter. That office’s information will now be display ed, listing the logon IDs and name of the workers currently
designated for that office. Use this query process to help determine which approval workers should be removed and/or
added. Remember that a separate form must be complet ed for each office for any worker (added or delet ed) who has W-2
auxiliary payment approval authority in more than one office.
Each time a new worker is added for an office, please verify if an existing worker may need to be delet ed from screen
BIAW to prevent exceeding the maximum of six approval workers per office.
To “Add” or “Delete” a W-2 Auxiliary Payment Approval Worker:
1. Enter the name of the approval worker in item #1 of this section.
2. Enter the CARES logon ID of the approval worker in item #2 of this section.
3a. If this worker should be added to screen B IAW, mark item #3a (Add column) with an X.
3b. If this worker should be deleted from screen B IAW, mark #3b (Delete column) wit h an X.
The form must be signed by an agency administrator and the agency Security Officer. FA X this form to the W-2 Help
Desk, FA X number 608-327-6484. To prevent unnecessary delays, please remember to check for confirmation that the
FA X was sent successfully
For reporting inc orrect information on CARES screen BIAW, or if a designated worker cannot access this screen in query
mode, call W-2 Help Desk at 608-261-6317, option #3 for assistance.