Word 2003 Page 1 of 17
Microsoft Office 2003
Concepts and Techniques
CREATING A RESUME USING A WIZARD
AND A COVER LETTER WITH A TABLE
Students will have mastered the material in this project when they can:
Create a resume using Word’s Resume Identify the components of a business
Fill in a document template Insert the current date
Use print preview to view and print a Create and insert an AutoText entry
document Insert a Word table, enter data into the
Set and use tab stops table, and format the table
Collect and paste using the Clipboard Work with smart tags
task pane Modify file properties
Format paragraphs and characters
Remove formatting from text
In this project, students use Word to enter and format a resume and cover letter. They learn how
to use the Resume Wizard to create a resume. They select and replace placeholder text in the
document created by the resume. In personalizing the resume, students learn how to hide white
space, enter a line break, and use Word's AutoFormat As You Type feature. They view and print
the resume in print preview. Then, they create a letterhead and then the cover letter. While
creating the letterhead, students learn how to add color to characters, set custom tab stops, collect
and paste between documents, add a border to a paragraph, and clear formatting. In the cover
letter, students learn how to insert a date, create and insert an AutoText entry, create and format a
table, and enter a bulleted list. Finally, students address and print an envelope, use smart tags,
and modify the document summary.
Page 2 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
Case Perspective, WD 137
The Case Perspective presents a real-life situation in which Microsoft Word could be used and
offers background for the document created in this project (Figures 3-1 and 3-2). Review the
Case Perspective. Note how Word will be used to create the resume and cover letter.
Introduction, WD 138
Describe a resume. Explain why resumes should be carefully created. Experts have identified
some frequently-made resume mistakes that guarantee rejection of a job seeker. Among these
Spelling errors, typographical mistakes, or poor grammar
Overly small fonts or overly large margins
Inaccurate or missing dates or contact information
Irrelevant personal information
Overly long paragraphs (or resumes)
Too unique, complicated, or creative a format
Describe a cover letter. Explain why a well-written cover letter is important. Define wizard.
Word provides wizards for a variety of documents, including resumes, legal pleadings, letters,
faxes, memos, agendas, and Web pages. Describe a template. A template provides a pattern –
students familiar with sewing or woodworking may have used templates to create a piece of
furniture or an article of clothing. Word offers templates for a variety of letters, publications, and
business communications. Examples that demonstrate the importance of careful proofreading of
resumes and cover letters abound; resumania.com offers a range of humorous samples like these
as evidence of the need to review a resume carefully and not rely solely on a spelling checker:
“DUTIES: Coordinated all employee schedules and maintained pay roll.” When payroll is
misspelled as two separate words, it begs the question: “Bulkie or sesame?”
“STRENGTHS: I have the ability to maintain all arrears of a business office.” Areas
misspelled as arrears would not caught by the spelling checker, and it is potentially very
embarrassing to a job applicant.
These mistakes are prime examples of how a computer’s spelling checker can fail you – they
argue for having a friend with an eye for detail read your resume and cover letter over before you
submit it as part of a job application.
Survey students about their experience writing cover letters and resumes. How many of them
have written these recently? For internships or summer jobs? For college applications (resumes)?
Project Three – Resume and Cover Letter, WD 139
Use Figures 3-1, 3-2a, and 3-2b to illustrate the resume, cover letter, and envelope created in this
project. Discuss More About Resumes and Cover Letters and encourage students to visit the Web
page mentioned. Point out the Q&A on page WD 140.
Word 2003 Page 3 of 17
PROJECTS TO ASSIGN
Have students use the Web or other sources to write a report or create a presentation on the dos
and don’ts of writing resumes or cover letters.
Starting and customizing Word, WD 140
Review Steps 1 through 6 on page WD 141 to start and customize Word. Refer students to
Appendix D for more information about changing the resolution and resetting toolbars and
menus. Discuss More About The Getting Started Pane on page WD 141.
Displaying formatting marks, WD 141
Review Step 1 to display formatting marks. Note the selected Show/Hide ¶ button in Figure 3-3.
Using Word’s Resume Wizard to create a resume, WD 141
Note that resumes can be created from scratch in a blank document window. Consider the
advantages of using a wizard to create a resume. Describe the Resume Wizard. Use Figures 3-3
through 3-17 to illustrate creating a resume using Word’s Resume Wizard. Discuss More About
Wizards and Templates. Review the features of the New Document task pane in Figure 3-4.
Explain the purpose of panel names (Figure 3-6), and characterize each panel in the Resume
Wizard dialog box: Start panel, Style panel, Type panel, Address panel, Standard Headings
panel, Optional Headings panel, Add/Sort Heading panel, and Finish panel. Point out the
Microsoft Word Help button in the Resume Wizard dialog box (Figure 3-6). Discuss Other Ways
to start the Resume Wizard. Explain how to change previously selected options and how to exit
from the Resume Wizard without creating a resume. Note other wizards that Word provides. As
shown in Figure 3-5, unlike the icons for templates the icons for wizards have a pencil, stars, and
the word wizard. The Cases and Places at the end of this project offer students the opportunity to
work with other wizards and templates. Point out that the resume displays in print layout view.
Use Figure 3-17 to describe print layout view; note the selected Print Layout View button and
the vertical ruler. Explain how print layout view is different from normal view. Use Figures 3-18
and 3-19 to illustrate hiding white space. Discuss Other Ways to hide white space. Review Steps
1 and 2 on page WD 15 to print the resume created by the Resume Wizard. Show Figure 3-20.
Discuss More About Hiding White Space on page WD 149. Point out the Q&A on page WD
As a possible exercise, present students with copies of resumes designed using the templates
shown in the Templates dialog box in Figure 3-5 and ask them to classify which type of resume
they are looking at.
Using wizards or templates to create a resume can help a job-seeker avoid the unorthodox
formats and styles that often doom a resume to an employer’s wastebasket. On the other hand,
some experts believe that wizards and templates result in a “cookie-cutter” appearance and a lack
Page 4 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
of flexibility that can lead a job-seeker to be overlooked. Is using a wizard or template to create a
resume a good idea or a bad idea? Why? Does the answer depend on the type of job? What can
be done to avoid the perceived negatives attached to using a wizard or template?
PROJECTS TO ASSIGN
Ask students to investigate the wizards and templates available on the Other Documents sheet in
the Templates dialog box. Encourage them to choose one wizard or template, use it to create a
document, and then print the resulting document.
How do you tell a wizard icon from a template icon on the Other Documents sheet in the
Templates dialog box? (Answer: If it is not labeled with the word wizard, it is a template)
Personalizing the resume, WD 150
Summarize personalizing a resume.
Tables, WD 150
Define table. Use Figure 3-21 to identify the material in each column and each row of the table.
Define cell and end-of-cell mark. The TAB key can be used to move from one cell to the next
cell in a row, or from the last cell in a row to the first cell in the next row. Discuss More About
Tables. Use Figure 3-21 to define gridlines. Explain how to use Show Gridlines on the Table
menu to display gridlines, and Hide Gridlines on the Table menu to hide gridlines. Identify and
describe the purpose of the table move handle in Figure 3-21. Discuss More About The Ruler on
page WD 151.
Ask the class if they can figure out why the resume wizard puts the document information in a
table. (Answer: To keep it spaced correctly)
Do table formatting marks print on a hard copy? (Answer: No)
What appears when you point to the upper-left corner of a table? (Answer: The table move
Styles, WD 151
Define style. Students were introduced to styles in Project 2. Point out the name of the style in
the Style box in Figure 3-22. Explain how to identify characteristics assigned with a style. Tell
how to display the styles associated with the current document. Point out that an appropriate style
also can be selected from the Style list box before entering text. Discuss the purpose of the Styles
and Formatting task pane. Discuss More About Styles on page WD 152. Explain how paragraph
styles, character styles, list styles, and table styles are different:
Word 2003 Page 5 of 17
A paragraph style controls all aspects of a paragraph's appearance, such as text alignment, tab
stops, line spacing, and borders, and it can include character formatting.
A character style affects selected text within a paragraph, such as the font and size of text,
and bold and italic formats.
A table style provides a consistent look to borders, shading, alignment and fonts in tables.
A list style applies similar alignment, numbering or bullet characters, and fonts to lists.
Available styles and their characteristics can be viewed by clicking Style on the Format menu.
What are the four basic styles that exist in Word? (Answer: Paragraph, character, list, and table)
Selecting and replacing text, WD 152
Define placeholder text. Explain how placeholder text is replaced. Use Figures 3-22 and 3-23 to
describe selecting and replacing placeholder text. Review Steps 1 through 3 on page WD 153 to
select and replace more placeholder text. Discuss Figure 3-24. As different placeholder text is
selected, the style name changes in the Style list box. Define bullet and bulleted list. Explain
that each time the ENTER key is pressed in a bulleted list, a bullet displays at the beginning of the
new paragraph. Discuss More About Bullets on page WD 154.
Do your right-click placeholder text to select it? (Answer: No – you click it)
Entering a line break, WD 154
Discuss the next step in personalizing the resume. Point out that the areas of concentration
section uses the Objective style, which will result in too much space when the ENTER key is
pressed. Describe a line break. Tell how to insert a line break. Use Figures 3-25 and 3-26 to
describe entering a line break. Define line break character and point out the line break
characters in Figure 3-25. Review Steps 1 and 2 on page WD 155 to enter more text with line
breaks. A manual line break ends the current line and continues the text on the next line. For
example, suppose your paragraph style includes extra space before each paragraph. To omit this
extra space between short lines of text, such as those in an address block or a poem, insert a
manual line break after each line instead of pressing ENTER. Manual line breaks are formatting
marks that aren't normally visible in your document. If you want to view these breaks, turn on the
formatting marks by clicking Show/Hide on the Standard toolbar. The manual line break
character ( ) indicates a manual line break.
What is the difference between using SHIFT+ENTER and using ENTER? (Answer: ENTER moves you
according to the current style; SHIFT+ENTER moves you to the next physical line regardless of the
Page 6 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
AutoFormat As You Type, WD 155
Use Table 3-1 to review the commonly used AutoFormat As You Type options. Discuss More
About AutoFormat on page WD 156. Use Figures 3-27 and 3-28 to illustrate AutoFormat As
You Type. Review Steps 1 through 13 on pages 157 and WD 158 to enter the remaining sections
of the resume. Show Figure 3-29. Point out the Q&As on pages WD 157 and WD 158.
Viewing and printing the resume in print preview, WD 158
Describe print preview. In this view, you can see page breaks and watermarks, and you can
make editing or formatting changes before you print the document. Use Figures 3-30 and 3-31 to
explain print previewing a document. Consider Other Ways to preview a document. Point out the
Print Preview toolbar in Figure 3-31. Some of the buttons on the Print Preview toolbar are:
Print button – Prints the active file or selected items.
Magnifier button – Magnifies a document for easier reading.
One Page button – Scales the editing view so an entire page can be seen.
Multiple Pages button – Scales the editing view so that multiple pages can be seen.
Shrink to Fit button – Reduces the number of pages by one to prevent a small portion of a
document from spilling onto the next page.
Full Screen button – Hides most screen element so that more of the document can be viewed.
Close button – Closes print preview.
The Zoom box and arrow on the Print Preview toolbar can be used to specify a magnification
between 10 and 500 percent, or display a document in page width, text width, whole page, or two
pages. Discuss More About Print Preview on page WD 159.
In what view does the entire document display in reduced size on the Word screen? (Answer:
Saving the resume, WD 159
Review Steps 1 through 5 to save a document. Students can refer to pages WD 28 through 30 in
Project 1 for a detailed example. Point out the file name on the program button in Figure 3-32.
Note that students should not close the resume.
Where on the screen can you find the name of the file containing the document you are currently
working on? (Answer: In the colored (title) bar at the very top of the Word Window)
Creating a letterhead, WD 160
Point out the letterhead on the cover letter in Figure 3-2a. Discuss the advantages of creating a
professional letterhead for the cover letter. Point out the Q&A.
Word 2003 Page 7 of 17
Opening a new document window, WD 160
Point out that when opening a new document window the resume document will remain open, so
that both the letterhead and resume can be worked on at the same time. Use Figure 3-32 to
describe opening a new document window. Discuss Other Ways to open a new document
window. Review Steps 1 and 2 on page WD 161 to change the font size. Discuss More About
Program Buttons on page WD 161.
Changing color of text, WD 161
Use Figures 3-33 and 3-34 to illustrate coloring text. Consider Other Ways to color text. Point
out the color palette in Figure 3-3 Note that automatic is the default color, which usually is black.
Mention that if you want to change the text back to black after pressing the ENTER key, click the
Font Color button arrow on the Formatting toolbar and then click Automatic. Review Steps 1 and
2 on page WD 162 to change the font size. Show Figure 3-37.
PROJECTS TO ASSIGN
Ask students to type a sentence in a new document and then use copy-and-paste to place several
copies of the sentence on the page. Then, they should select each instance of the sentence and
format it to be a different color. Using a color printer, have them print the resulting document.
Sometimes a change in character formatting (e.g., changing the color of text) will affect the entire
paragraph and subsequent paragraphs. If students select all the text in a paragraph except the
paragraph mark, and then change the character formatting of the selected text, Microsoft Word
also applies the new character formatting to the paragraph mark. Then, when they press ENTER to
begin a new paragraph, the new character formatting is carried over into the text of all
subsequent paragraphs. This occurs because a paragraph's formatting is contained in the
paragraph mark that precedes the paragraph. To format all of the text in a paragraph but not the
paragraph mark and subsequent paragraphs, students first should select the text they want to
format, and then apply the character formatting to the text. Then, select the paragraph mark and
press CTRL+SPACEBAR. This removes character formatting from the paragraph mark, so when
they begin a new paragraph, the paragraph mark does not contain the character formatting.
Inserting and resizing a graphic, WD 162
Review Steps 1 through 4 to insert a graphic. Use Figures 3-35 through 3-37 to illustrate resizing
a graphic. Describe the purpose of the Reset button in the Format Picture dialog box in Figure 3-
36. Discuss Other Ways to resize a graphic.
Ask students when they would use the Format Picture dialog box to resize a picture. When would
they use the graphic's sizing handle? (Answer: When you need precision, and when precise
reductions or enlargements are less necessary, respectively)
Page 8 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
Setting tab stops using the Tabs dialog box, WD 163
Identify a tab stop. Note the default tab stops on the ruler (Figure 3-39). Define custom tab
stop. Emphasize that Word clears all tab stops to the left of a custom tab stop. Note that how the
text will align at a tab stop – left, centered, right, or decimal – can be specified. Word stores tab
settings in the paragraph mark at the end of each paragraph. Each time the ENTER key is pressed,
any custom tab stops are carried forward to the next paragraph. Mention that one method to set
custom tab stops is to click the ruler at the desired location of the tab stop, but you cannot click at
the right margin location. Discuss More About Tabs on page WD 164. Use Figures 3-38 through
3-40 to illustrate setting custom tab stops using the Tabs dialog box. Consider Other Ways to set
custom tab stops. Describe the tab markers that indicate the alignment of characters at the
location of a tab stop. Tell how to move from one tab stop to another. Point out that a tab
character formatting mark (Figure 3-49) appears in the space between tab stops when the TAB
key is pressed. To set precise measurements for tab stops, click Tabs on the Format menu, enter
the measurements you want under Tab stop position, and then click Set. You can also
automatically insert specific characters, such as periods or dashes, before the tabs. These solid,
dotted, or dashed lines are called leader characters; a common usage is in a table of contents in
which the leader character fills the space used by the tab character. Discuss More About Tab
Alignment on page WD 165.
Present students with a horizontal ruler that displays a number of different kinds of tab stops
(e.g., centered, right-aligned, decimal-aligned, bar) and ask them to identify the type of tab stop
by the tab marker.
What is the name for the location on the horizontal ruler that tells Word where to position the
insertion point when you press the TAB key? (Answer: Tab stop)
Collecting and pasting, WD 165
Describe the Office Clipboard. Explain that the Office Clipboard is used to copy multiple items
from one location to another by collecting the items and then pasting them in a new location.
Point out the Q&A on page WD 165. Define collect (or copy) and pasting. Note that when text
is pasted into a document, the contents of the Office Clipboard are not erased. Using Figure 3-41,
explain how to switch from one open document to another. Consider Other Ways to switch from
one open document to another. Use Figures 3-42 through 3-45 to illustrate copying items to the
Office Clipboard. Review Other Ways to collect items. Point out that the Office Clipboard can
store up to 24 items at one time. When the 25th item is copied, Word deletes the first item to
make room for the new item. When pointing to the icons on the Clipboard toolbar, the first
several characters of text in the item display as a ScreenTip. Discuss More About The Office
Clipboard on page WD 168. Using Figure 3-46, explain how to display the Clipboard task pane.
Discuss Other Ways to display the Clipboard task pane. Explain the factors that affect how much
of the horizontal ruler displays in the document window. Discuss More About The Office
Clipboard Icon on page WD 169. Use Figures 3-47 and 3-48 to illustrate zooming text width.
Word 2003 Page 9 of 17
Consider Other Ways to zoom text width. Use Figures 3-49 and 3-50 to illustrate pasting from
the Office Clipboard. Review Other Ways to paste from the Office Clipboard. Discuss the Paste
Options button. Note that if the Paste All button on the Clipboard toolbar is clicked, you could
paste all items in a row without any character or formatting in between them. Review Steps 1
through 4 on page WD 171 to paste more information from the Office Clipboard. Review Steps 1
and 2 on page WD 172 to zoom to 100%. Use Figure 3-51 to show the additional information
posted and the zoom changed to 100%. Discuss More About Zooming on page WD 170 and
More About The Office Clipboard Gallery on page WD 171.
How many items can the Office Clipboard hold? (Answer: The Office Clipboard can hold up to
24 text or graphical items)
Sometimes, students may observe that their copied item looks different in the Office Clipboard
gallery. In some cases, such as Unicode text, the image displayed in the gallery will look slightly
altered. This is because text always is displayed in the gallery using the default system font,
which typically is the Tahoma font. The correct formatting and font information is restored when
they paste the item from the gallery.
Additionally, sometimes students might find that they cannot add more items to the Office
Clipboard. There are three possible reasons for this:
There may already be 24 items on the Microsoft Office Clipboard. If they copy more than 24
items, the Office Clipboard will delete the first item copied and then collect the 25th item.
Collected items remain on the Office Clipboard until they close all Office programs running
on their computer. To begin copying items again, delete some items, or click Clear All on the
Clipboard task pane.
There may be large items on the Office Clipboard. The Office Clipboard may stop adding
items – even if there are fewer than 24 – if they copy large items to it. The Office Clipboard
can contain up to 4 megabytes (MB) of data if system RAM is less than 64 MB, or 8 MB if
system RAM is 64 MB or greater. To begin copying items again, delete some items or click
Clear All on the Clipboard task pane. If a single item is larger than 4 MB or 8 MB, they
cannot copy the item to the Office Clipboard.
They may be attempting to copy an item with an unsupported format. There are some items
that cannot be copied to the Office Clipboard, because the format items are in is not
Adding a bottom border to a paragraph, WD 172
Define border. Note how borders can be positioned. Use Figures 3-51 and 3-52 to illustrate
adding a bottom border to a paragraph. Review Other Ways to add a bottom border to a
paragraph. Explain how to remove a border from a paragraph.
Page 10 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
Clearing formatting, WD 173
Point out that when the ENTER key is pressed, the border and all current settings (such as font
color) will be carried forward. Discuss the term clear formatting. Use Figures 3-53 and 3-54 to
illustrate clearing formatting. Consider to Other Ways to clear formatting. Explain why the
hyperlink autoformat must be removed from the e-mail address in the letterhead. Use Figures 3-
55 and 3-56 to explain converting a hyperlink to regular text. Discuss Other Ways to convert a
hyperlink to regular text. Review Steps 1 through 5 on page WD 174 to save the letterhead.
Discuss More About Saving on page WD 175.
Creating a cover letter, WD 175
A cover letter should be sent with each resume. A good cover letter alone cannot earn a position,
but a bad cover letter can lose one. A poorly written or unconventionally formatted cover letter
often sends both the cover letter and the resume to the circular file (wastebasket). Cover letters
are an opportunity to demonstrate the ability to communicate effectively – a desirable talent to
most employers. Point out the Q&A on page WD 175.
The importance of a cover letter hardly can be overstated. If you were an employer, what would
you look for in a cover letter if you were in the position of hiring someone for your firm? Why?
Components of a business letter, WD 175
Point out that a cover letter is a type of business letter. All business letters include certain
essential elements. Use Figure 3-2a to identify essential business letter elements: date line,
inside address, message, and signature block. Point out the salutation and complimentary
close. Note the position of each component. Use Table 3-2 to outline common styles that can be
employed when creating a business letter. Mention that this letter follows the modified block
Show students examples of cover letters designed in each of the three styles discussed in Table 3-
Where do you place the inside address in a business letter? (Answer: Three to eight lines below
the date line)
Saving the cover letter with a new file name, WD 175
Review Steps 1 through 5 on page WD 176 to save the document with a new file name. The file
name appears on the title bar in Figure 3-57.
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Setting tab stops using the ruler, WD 176
Note the position of the date line in the cover letter. Point out that a custom tab stop should be set
at the 3.5” mark on the ruler. Mention that unlike the custom tab stop set earlier, this tab stop can
be set using the ruler. Use Figures 3-57 and 3-58 to illustrate setting custom tab stops using the
ruler. Explain how to move, change the alignment of, and remove a custom tab stop. The Tabs
dialog box also could be used to change an existing tab stop’s alignment or position. Discuss
More About Tabs on page WD 177.
How do you remove a custom tab stop? (Answer: Point to the tab marker on the ruler and then
drag the tab marker down and out of the ruler)
Inserting the current date into a document, WD 177
Use Figures 3-59 and 3-60 to describe inserting the current date into a document. Consider Other
Ways to insert the current date into a document. If the Update automatically check box in the
Date and Time dialog box (Figure 3-60) is not cleared, the date will be updated whenever the
letter is opened. Review Steps 1 through 7 on page WD 178 to enter the inside address and
salutation. Show Figure 3-61. Discuss More About Dates and More About Inside Addresses on
page WD 178.
PROJECTS TO ASSIGN
Ask students to make a list of all of the items that can be inserted into a document from the Insert
Creating an AutoText entry, WD 178
Define AutoText entry. AutoText is a storage location for text or graphics you want to use
again, such as a standard contract clause or a long distribution list; each selection of text or
graphics is recorded as an AutoText entry and is assigned a unique name. One sample use of
AutoText is if you send e-mail messages using Microsoft Outlook and use Word as your default
e-mail editor, you can insert the name of individuals to whom you have recently sent e-mail
messages by typing the first few characters of their name in your document. Explain the
advantages of using an AutoText entry. Use Figures 3-62 and 3-63 to illustrate creating an
AutoText entry. Discuss Other Ways to create an AutoText entry. To delete an AutoText entry,
click AutoText on the AutoText submenu (Figure 3-62), click the AutoText tab in the
AutoCorrect dialog box, scroll down the list of AutoText entries and select the entry to be
deleted, and then click the Delete button. Point out the Q&A on page WD 180.
In addition to the employer name mentioned in the text, ask students to brainstorm other types of
information that would make for useful AutoText entries.
Page 12 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
Entering a nonbreaking space, WD 180
Explain why some compound words should not be divided at the end of a line. Describe a
nonbreaking space and a nonbreaking hyphen and mention the keys used to insert them. If a
word is too long to fit on the end of a line, Microsoft Word moves the word to the beginning of
the next line instead of hyphenating it. A nonbreaking hyphen can be used, for example, to
prevent 555-0123 from breaking; instead, the entire item moves to the beginning of the next line.
When these characters are entered into a document, a special formatting mark displays on the
screen. Use Figures 3-64 and 3-65 to illustrate inserting a nonbreaking space. Discuss Other
Ways to insert a nonbreaking space.
How do you insert a nonbreaking space? (Answer: CTRL+SHIFT+SPACEBAR)
How do you insert a nonbreaking hyphen? (Answer: CTRL+SHIFT+HYPHEN)
What does a nonbreaking space do? (Answer: The words on either side of the non-breaking space
are moved as a unit to the next line if they are too long to fit on a line, instead of being separated
onto two lines)
Inserting an AutoText entry, WD 181
Recall the AutoText entry created earlier. Use Figures 3-66 and 3-67 to describe inserting an
AutoText entry. Discuss Other Ways to insert an AutoText entry. Point out how the F3 key is
used. Note that the difference between an AutoCorrect entry and an AutoText entry. Describe the
AutoComplete tip. Tell how to use, and ignore, an AutoComplete tip. Explain how to display
AutoComplete tips and view the complete list of entries. Discuss More About AutoText on page
WD 182. Review Steps 1 through 3 on page WD 49 to enter a paragraph. Discuss Figure 3-68.
When Word gives you an AutoComplete tip, what do you do to accept it? (Answer: Press the
How do you reject an AutoComplete tip? (Answer: Just keep typing)
Creating a table with the Insert Table button, WD 182
Using Figure 3-2a, point out the table in the cover letter. Remind students that a Word table is a
collection of rows and columns, and the intersection of a row and a column is called a cell. Note
how a table can be manipulated. Once a table is created, you can use the Table AutoFormat
command on the Table menu to display the Table AutoFormat dialog box, which provides a
variety of formats to make the table display in a professional manner. Discuss More About Word
Tables. Define dimension of a table. Use Figures 3-68 and 3-69 to illustrate inserting an empty
table. Consider Other Ways to insert an empty table. Review the purpose of the end-of-row mark
and the end-of-cell mark. Point out that the paragraph formatting buttons on the Formatting
toolbar can be used to change the alignment of text in a table. Mention that the Insert Table
button is used to create simple tables. For a more complex table, Word has a Draw Table feature.
Discuss More About Draw Table on page WD 183.
Word 2003 Page 13 of 17
Ask students what the advantages are of creating a table to present information instead of using
the TAB key? (In a table you can arrange numbers and text in columns, you can shade cells and
add borders, you can sort on one or more columns, you can sum the contents of a row or column,
rows and columns can be rearranged, and row heights and column widths can be changed.)
What is the dimension of a table? (Answer: The total number of rows and columns)
Entering data into a Word table, WD 183
Explain how to place data in a cell and use the TAB key to move from one cell to the next.
Emphasize how the ENTER key should be used, and not used, in a table. Tell how to add rows to a
table. Use Figures 3-70 and 3-71 to describe entering data into a table. Discuss Other Ways to
enter data. Discuss More About Tabs on page WD 184. Explain how to modify or delete the
contents of a cell. Tell how to add a row in the middle of a table, how to add a column in the
middle of a table, how to add a column to the right of a table, and how to delete a row or column
from a table. To add more than one row or column in the middle of a table, select more than one
row or column before clicking the Insert Row or Insert Column button. Discuss More About
Table Commands on page WD 185.
When you enter data into a cell of a table, does Word uses wordwrap to keep entered text within
a cell? (Answer: Yes)
How do you advance to the next cell in a table? (Answer: Use the TAB key)
When you are typing text into a table, what does the ENTER key do? (Answer: Begins a new
paragraph in the cell)
How do you add new rows to a table? (Answer: When you are in the bottom right corner cell,
press the TAB key)
Resizing table columns, WD 185
Note that each column is to be only as wide as the longest entry in the table. Use Figures 3-72
and 3-73 to illustrate fitting columns to table contents. Review Other Ways to fit columns to
table contents. Tell how a column boundary or row boundary can be used to resize columns or
rows. Describe the table resize handle. Discuss More About Table Formats on page WD 186.
Where is the table resize handle? (Answer: Bottom right corner of a table)
Changing the table alignment, WD 186
Point out that when a table is created it is left-aligned. Tell how to center a table. Use Figure 3-73
to describe selecting a table. Consider Other Ways to select a table. Use Table 3-3 to identify
Page 14 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
how to select various items in a table. Review Step 1 through 3 on page WD 187 to center a
selected table. Review Steps 1 and 2 on page WD 187 to add more text. Discuss More About
Table AutoFormat on page WD 187.
Divide the class into small groups and have each group play the Hot Potato game using the
information on how to select various parts of a table in Table 3-3 on page WD 186 of the text.
(To play the Hot Potato game, a student calls out an item from the first column of Table 3-3 and
tosses the “potato” – a ball or some such object – to another student, who answers with the
proper method to select the called out item. Then the answerer becomes the caller, and so on
until the whole table has been covered.)
Bulleting a list, WD 187
Tell how bullets can be added to paragraphs. Use Figures 3-75 through 3-77 to illustrate bulleting
a list as you type. Note Other Ways to bullet a list as you type. Explain how to stop bulleting
paragraphs, how to use the AutoCorrect Options button, and how to add numbers as you type. To
use different bullets in a bulleted list or different formats in a numbered list, use the Bullets and
Numbering command on the Format menu. Review Steps 1 through 4 on page WD 189 to enter
the remainder of the cover letter. Discuss Figure 3-78. Discuss More About Outline Numbered
Lists on page WD 189.
PROJECTS TO ASSIGN
In a blank document, have students create a bulleted list using AutoFormat As You Type,
following the instructions on pages WD 187 and WD 188 of the text. Then create a numbered list
using AutoFormat As You Type. Print the resulting document.
Saving again and printing the cover letter, WD 189
Explain why the cover letter should be saved again. Review Step 1 to save a document again.
Review Step 1 on page WD 190 to print a document. Show Figure 3-2a. Point out the Q&A
Addressing and printing envelopes and mailing labels, WD 190
Use Figures 3-79 and 3-80 to illustrate addressing and printing an envelope. Tell how to add an
envelope to the document instead of printing it immediately. Explain how to print a mailing label
instead of an envelope. Point out the Q&A on page WD 190. Discuss More About Office
Supplies on page WD 191 and encourage students to visit the Web page mentioned.
Smart tags, WD 191
Define smart tag. Recall the smart tags used with AutoCorrect Options and Paste Options. Note
the color of the smart tag indicator for Smart Tag Actions, and where the smart tag indicator
displays. Explain the use of the Smart Tag Actions button and the Smart Tag Actions menu. Use
Figures 3-81 through 3-83 to illustrate using the Smart Tag Actions button.
Word 2003 Page 15 of 17
What is the smart tag indicator for Smart Tag Actions? (Answer: A purple dotted underline)
Document summary, WD 193
Define file properties or document summary. Use Figures 3-84 and 3-85 to illustrate
modifying the document summary. Consider Other Ways to modify the document summary.
Explain how to change the user information. Note that file properties are not actually associated
with the file until you save the file. Use Figures 3-86 and 3-87 to illustrate displaying file
properties in the Open dialog box. Mention Other Ways to display file properties. If you want to
be reminded to set file properties for every file you create, you can have Word automatically
display the Properties dialog box when you save files for the first time by selecting the Prompt
for document properties check box on the Save tab in the Options dialog box (available under the
Tools menu). File properties can also be printed; to do so, open the document, click Print on the
File menu, and then click Document properties in the Print what box. Review Step 1 on page
WD 195 to quit Word. Discuss More About Job Searches on page WD 195 and encourage
students to visit the Web page mentioned.
Project summary, WD 195
Briefly review the material presented in this project. If students have a SAM user profile,
encourage them to log in to their SAM account and go to the assignments page for additional
What you should know, WD 195
Encourage students to use this section in preparing for tests and quizzes. Discuss More About
Certification and More About Quick Reference on page WD 196 and encourage students to visit
the Web pages mentioned.
Learn it online, WD 197
These exercises ask students to use the Web for additional activities, information, and resources
related to topics presented in this project. Have students use their browsers and the given URL to
complete selected exercises.
Apply your knowledge, WD 198
This exercise gives students a chance to use what they have learned in this project with a
document on the Data Disk. Exercise 1 can be reviewed and assigned at this time.
Page 16 of 17 Project 3: Creating a Resume Using a Wizard
and a Cover Letter with a Table
In the lab, WD 199
These exercises provide students with practice in using the skills developed in this project.
Exercises 1 through 3 can be reviewed and assigned at this time.
Cases and places, WD 201
These exercises offer students the opportunity to learn more about Word 2003 through open-
ended activities with varying degrees of difficulty. Students can be assigned one or more
exercises, or allowed to choose the exercises in which they are most interested.
Word 2003 Page 17 of 17
AutoComplete tip (WD 182) nonbreaking hyphen (WD 180)
AutoText entry (WD 178) nonbreaking space (WD 180)
border (WD 172) Office Clipboard (WD 165)
bullet (WD 154) panel names (WD 141)
bulleted list (WD 154) paragraph styles (WD 152)
cell (WD 151) paste (WD 165)
character styles (WD 152) placeholder text (WD 152)
clear formatting (WD 173) print layout view (WD 148)
collect (WD 165) print preview (WD 158)
column boundary (WD 186) resume (WD 138)
complimentary close (WD 175) Resume Wizard (WD 141)
cover letter (WD 138) row boundary (WD 186)
custom tab stop (WD 164) salutation (WD 175)
date line (WD 175) signature block (WD 175)
dimension (WD 182) smart tag (WD 191)
document summary (WD 193) style (WD 151)
end-of-cell mark (WD 151) Styles and Formatting task pane (WD 152)
F3 (WD 181) tab character (WD 185)
file properties (WD 193) tab stop (WD 163)
gridlines (WD 151) table (WD 150)
inside address (WD 175) table resize handle (WD 186)
line break (WD 154) table styles (WD 152)
line break character (WD 154) template (WD 138)
list styles (WD 152) wizard (WD 138)
message (WD 175)