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					                    CCCApply
Standard and Spanish Online Applications
  for Admission to California Community Colleges




                 Data Dictionary

                              Version 9.0
                              April 2, 2010
   Includes 2010 annual updates plus other changes made through March 2010
CCCApply Standard Application Data Dictionary                                                                                      Contents



                                                              Contents
Overview ................................................................................................................................... 6
      Data Formats.................................................................................................................. 6
      CCCApply System Description ....................................................................................... 6
Enrollment Information ............................................................................................................ 7
             Term Description .............................................................................................. 7
             Term Code ......................................................................................................... 8
             Term Start Date ................................................................................................. 9
             Major Name ......................................................................................................10
             Major Code .......................................................................................................11
             Intended Major .................................................................................................12
             Educational Goal..............................................................................................13
Personal Information ..............................................................................................................14
              Legal Name: Last .............................................................................................14
              Legal Name: Suffix...........................................................................................15
              Legal Name: First .............................................................................................16
              Legal Name: No First Name.............................................................................17
              Legal Name: Middle .........................................................................................18
              Other Name: Last .............................................................................................19
              Other Name: No First Name ............................................................................21
              Social Security Number ...................................................................................22
              Social Security Number: Confirm ...................................................................24
              Social Security Number: None ........................................................................25
              Birthdate ...........................................................................................................27
              Marital Status ...................................................................................................29
              Over 19 or Married ...........................................................................................30
              Under 19/Independent (Control or Parent/Guardian).....................................32
              Gender ..............................................................................................................33
              Ethnicity ...........................................................................................................34
              Race/Ethnicity ..................................................................................................35
              Hispanic/Latino ................................................................................................38
              Race Group ......................................................................................................39
Contact Information ................................................................................................................40
             Current Mailing Address: Street .....................................................................40
             Current Mailing Address: City.........................................................................42
             Current Mailing Address: State .......................................................................43
             Current Mailing Address: Non-U.S. State/Province: ......................................44
             Current Mailing Address: Zip Code ................................................................45
             Current Mailing Address: Non-U.S. Postal Code ...........................................46
             Current Mailing Address: Country ..................................................................47
             Parent/Guardian Name: Last ...........................................................................48
             Parent/Guardian Name: First...........................................................................49
             Parent/Guardian Relationship .........................................................................50
             Permanent Address: Same as Mailing ...........................................................51
             Permanent Address: Street .............................................................................52
             Permanent Address: City ................................................................................53
             Permanent Address: State ..............................................................................54
             Permanent Address: Non-U.S. State/Province: .............................................55
             Permanent Address: Zip Code ........................................................................56


                                                                    -2-                                                          April 2010
CCCApply Standard Application Data Dictionary                                                                                    Contents



                     Permanent Address: Non-U.S. Postal Code ...................................................57
                     Permanent Address: Country .........................................................................58
                     Daytime Telephone ..........................................................................................59
                     Daytime Telephone Extension ........................................................................60
                     Evening Telephone ..........................................................................................61
                     Evening Telephone Extension ........................................................................62
                     Email Address ..................................................................................................63
                     Email Address Confirmation ...........................................................................64
Education ................................................................................................................................65
               Admit/Enrollment Status, Response ..............................................................65
               Admit/Enrollment Status, MIS .........................................................................66
               High School Education Level ..........................................................................67
               High School Completion Date .........................................................................69
               Higher Education Level ...................................................................................71
               Higher Education Completion Date ................................................................72
               Highest Education Level .................................................................................73
               Completion Date for Highest Education Level ...............................................74
               Graduated from California High School .........................................................75
               Attended California High School for Three Years .........................................76
               Last High School Attended: Name..................................................................77
               Did Not Attend High School ............................................................................78
               Last High School Attended: City.....................................................................79
               Last High School Attended: State...................................................................80
               Last High School Attended: Country ..............................................................81
               Last High School Attended: CDS Code ..........................................................82
               Last High School Attended: CEEB .................................................................83
               College/University 1: Name .............................................................................84
               College/University 1: City ................................................................................85
               College/University 1: State ..............................................................................86
               College/University 1: Country .........................................................................87
               College/University 1: CDS Code .....................................................................88
               College/University 1: ceeb ..............................................................................89
               College/University 1: Date From .....................................................................90
               College/University 1: Date To..........................................................................91
               College/University 1: Degree Type .................................................................92
               College/University 1: Degree Date ..................................................................93
               College/University 2 .........................................................................................94
               College/University 3 .........................................................................................94
               College/University 4 .........................................................................................94
               More Than 4 Colleges Attended?....................................................................94
Residency ................................................................................................................................95
      Residency Determination...............................................................................................95
               Citizenship Status ............................................................................................96
               Alien Registration Number ..............................................................................97
               Visa Type ..........................................................................................................98
               No Documents .................................................................................................99
               Visa/Alien Registration Issue Date ...............................................................100
               Visa/Alien Registration Expiration Date .......................................................101
               Visa/Alien Registration: No Expiration Date ................................................102
               Military Status ................................................................................................103


                                                                   -3-                                                         April 2010
CCCApply Standard Application Data Dictionary                                                                               Contents



                    Military Discharge Date .................................................................................104
                    Military Home State........................................................................................105
                    Military Home Country ...................................................................................107
                    Military: Stationed in California ....................................................................108
                    Military: Stationed in California for Education .............................................109
                    California Resident for 2 Years? ...................................................................110
                    Date Current Stay in California Began .........................................................112
                    Not Yet Arrived in California .........................................................................113
                    State College Employee ................................................................................114
                    Public School Employee ...............................................................................116
                    Seasonal Agricultural Worker .......................................................................117
                    Foster Youth in California .............................................................................118
                    Declared Residency Outside California for Taxes .......................................119
                    Declared Residency Outside California for Taxes: Year .............................120
                    Registered To Vote Outside California .........................................................122
                    Registered To Vote Outside California: Year ...............................................123
                    Residence for College Outside California ....................................................125
                    Residence for College Outside California: Year ..........................................126
                    Lawsuit Outside California ............................................................................128
                    Lawsuit Outside California: Year ..................................................................129
                    Residency Status ...........................................................................................131
                    Residency Status Change .............................................................................132
                    Previous Residency Date ..............................................................................133
                    Residency Integrity Flags ..............................................................................134
                    Ineligible-for-Admission Flag ........................................................................135
                    Eligible for AB540 Waiver ..............................................................................136
Needs & Interests ..................................................................................................................137
             Comfortable with English ..............................................................................137
             Financial Aid Info ...........................................................................................138
             Receiving TANF, SSI, General Assistance ...................................................139
             Foster Youth...................................................................................................140
             Needs & Interests: Academic Counseling....................................................141
             Needs & Interests: Athletics..........................................................................142
             Needs & Interests: Basic Skills .....................................................................143
             Needs & Interests: CalWorks ........................................................................144
             Needs & Interests: Career Planning .............................................................145
             Needs & Interests: Child Care .......................................................................146
             Needs & Interests: Counseling - Personal ...................................................147
             Needs & Interests: DSPS ...............................................................................148
             Needs & Interests: EOPS ...............................................................................149
             Needs & Interests: ESL..................................................................................150
             Needs & Interests: Health Services ..............................................................151
             Needs & Interests: Housing ..........................................................................152
             Needs & Interests: Employment assistance ................................................153
             Needs & Interests: Online Classes ...............................................................154
             Needs & Interests: Re-entry Program ...........................................................155
             Needs & Interests: Scholarship Information ................................................156
             Needs & Interests: Student Government......................................................157
             Needs & Interests: Testing, Assessment, Orientation ................................158
             Needs & Interests: Transfer Information ......................................................159



                                                                 -4-                                                       April 2010
CCCApply Standard Application Data Dictionary                                                                              Contents



                    Needs & Interests: Tutoring Services ...........................................................160
                    Needs & Interests: Veterans Services ..........................................................161
                    Financial Aid Referral Flag ............................................................................162
Request for Consent .............................................................................................................163
             Consent to Release Information ...................................................................163
             Spanish Application ......................................................................................166
Supplemental Questions ......................................................................................................167
Application Submittal ...........................................................................................................168
             E-Signature Confirmation ..............................................................................168
             Financial Aid Acknowledgement ..................................................................169
Appendix A. Residency Determination...............................................................................171
     Preliminary Residency Determination ..........................................................................171
     Areas of Qualification ..................................................................................................171
     Area Criteria ................................................................................................................172
     Residency Integrity Flags ............................................................................................172
     Preliminary Residency Determination Algorithm ..........................................................180
     Residency Status Change Flag ...................................................................................180
Appendix B. Financial Aid Algorithm .................................................................................184
     Identifying Students for Financial Assistance (Financial Aid Referral Flag) ..................184
     Information Supplied to Financial Aid Departments .....................................................184
Appendix C. AB540 Waiver Algorithm ................................................................................185
     Non-Immigrant Visa Types ..........................................................................................186
Appendix D. Data Output Formats ......................................................................................187
Appendix E. Country Codes ................................................................................................190




                                                                -5-                                                       April 2010
CCCApply Standard Application Data Dictionary



                                                Overview
This data dictionary describes the data elements for the CCCApply Standard and Spanish
Applications. Data elements are defined in the order in which they appear to the applicant, with
hidden data elements presented where logically appropriate. Data element specifications include:
       Data names and descriptions
       Last revision date for data elements
       MIS data correlation
       Data types, formats, and lengths
       Data characteristics (downloadable, system-generated, hidden, etc.)
       Input rules, validation checks, and error messages
       Usage, constraints, and notes
       Online prompts and data entry methods
       Online help
       Valid values and labels
       Spanish text where provided by CCCApply-en-Español (Spanish Application)


Data Formats

Each data value is stored in the database in the format described in this data specification. The
stored value format is the default for downloading, but an alternate format for download can be
specified by the user through the Export Wizard. Selectable formats are listed in Appendix D of
this document. In addition, the user can define custom formats.


CCCApply System Description

Previous versions of this Data Dictionary included information about the design and operation of
the online application and the CCCApply.org website. That information is now contained in a
separate document, CCCApply System Description.




                                                  -6-                                     April 2010
CCCApply Standard Application Data Dictionary



                                     Enrollment Information
On the CCCApply Enrollment Information page, the applicant specifies the term, major, and
educational goal.



Term Description

   Data Name:            enrol_term_year_description
   Description:          Name of academic term for which applicant intends to enroll.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Alphanumeric
   Length:               48
   Characteristics:      Not downloadable
                         Input by colleges through back-end Control Center
   Input Rules:          Required user response; else error message, ―You must select the term you are
                         applying for.‖ [Spanish: ―Debe seleccionar el periodo para el que está
                         solicitando admisión.‖]
   Usage:
   Notes/Constraints:    Term Codes (i.e., F2003) and Term Descriptions (i.e., Fall Term 2003) are
                         dynamic, as specified by individual colleges through the Term Open/Close
                         Controls section of the Control Center. Term codes correlate to Term
                         Descriptions in the database.
                         Selection list populates from college-defined list of Term Descriptions for all
                         open terms.
                         The user must view and save the Personal Information, Education, and
                         Residency 1 and 2 pages after any save of the Enrollment Info page in which the
                         Term selection is changed
   Online Text, Engl:    Term applying for: {selection list}
   Online Text, Span:    Periodo de solicitud: {selection list}
   Online Help:          None
   Values - Labels:      Values are college-defined term codes.
                         Labels are college-defined term descriptions.
                         Not translated into Spanish; college may proved ―side-by-side‖ English and
                         Spanish.




                                                        -7-                                    April 2010
CCCApply Standard Application Data Dictionary                                        Enrollment Information



Term Code

   Data Name:            enrol_term_year_code
   Description:          Code for academic term for which applicant intends to enroll.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               6
   Characteristics:      Downloadable
                         Input by colleges through back-end Control Center
   Input Rules:          N/A
   Usage:
   Notes/Constraints:    Term Codes (i.e., F2003) and Term Descriptions (i.e., Fall Term 2003) are
                         dynamic, as specified by individual colleges through the Term Open/Close
                         Controls section of the Control Center. Term codes correlate to Term
                         Descriptions in the database.
                         The field is ―intended term‖ rather than ―submitted term‖. Therefore, the field
                         may change if an applicant applies for more than one term. The ―submitted
                         term‖ is stored in the downloadable Special Value field, ―Submitted Term Year‖.
   Online Text:          None
   Online Help:          None
   Values - Labels:      Values are college-defined term codes
                         Labels are college-defined term descriptions




                                                   -8-                                           April 2010
CCCApply Standard Application Data Dictionary                                         Enrollment Information



Term Start Date

   Data Name:            termStartDate (Legacy: CCC: Term Start Date)
                         Note: This field is on the Residency 1 download page
   Description:          Date the selected term begins.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable on Residency 1 page
                         Specified for particular term by the college through the Control Center
   Input Rules:          N/A
   Usage:                Used in the residency calculation; see Appendix A.
   Notes/Constraints:    Included at the top of the Education and Residency pages, as well as in several
                         prompts, as a reference for questions relative to the term start date.
   Online Text:          None
   Online Help:          None
   Values - Labels:      Valid date




                                                   -9-                                             April 2010
CCCApply Standard Application Data Dictionary                                        Enrollment Information



Major Name

   Data Name:            Major Name
   Description:          Names of majors offered by a college.
   Last Revision:        August 26, 2005
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               64
   Characteristics:      Not downloadable
                         Input by college via Control Center
   Input Rules:
   Usage:                On the Enrollment page, the selection list for ―Intended major or program of
                         study‖ populates from the college-defined list of Major Names.
                         The Major Name is included in the system-generated, downloadable Intended
                         Major.
   Notes/Constraints:    Major Codes (e.g., 2550) and Major Names (e.g., Biology - AS) are dynamic, as
                         specified by individual colleges using the Major Management tool in the Control
                         Center. Major Codes correlate to Major Names in the database.
   Online Text:          None
   Online Help:          None
   Values - Labels:      College-defined Major Names




                                                  - 10 -                                         April 2010
CCCApply Standard Application Data Dictionary                                       Enrollment Information



Major Code

   Data Name:            Major Code
   Description:          Names of majors offered by a college.
   Last Revision:        August 26, 2005
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               30
   Characteristics:      Not downloadable
                         Input by college via Control Center
   Input Rules:
   Usage:                The Major Code is included in the system-generated, downloadable Intended
                         Major.
   Notes/Constraints:    Major Codes (e.g., 2550) and Major Names (e.g., Biology - AS) are dynamic, as
                         specified by individual colleges using the Major Management tool in the Control
                         Center. Major Codes correlate to Major Names in the database.
   Online Text:          None
   Online Help:          None
   Values - Labels:      College-defined Major Codes




                                                  - 11 -                                        April 2010
CCCApply Standard Application Data Dictionary                                          Enrollment Information



Intended Major

   Data Name:            Major 1 - name
   Description:          Applicant‘s intended major or program of study.
   Last Revision:        August 26, 2005
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               50
   Characteristics:      Downloadable
                         System-generated
                         Auto-populates from previous entry for same college only
   Input Rules:          Required user response; else error message, ―You must select the intended major
                         or program of study.‖ [Spanish: ―Debe seleccionar la carrera o programa de
                         estudio deseado.‖]
   Usage:
   Notes/Constraints:    Colleges typically use only the portion of this data element that includes the
                         Major Code, the length of which is determined by the college.
   Online Text, Engl:    Intended major or program of study: {selection list}
   Online Text, Span:    Carrera planeada o programa de estudio: {selection list}
   Online Help:          None
   Values - Labels:      This data element consists of the Major Code (not including null characters),
                         followed by a pipeline character (|), followed by the Major Name (not including
                         null characters), truncated if necessary to 50 total characters.
                         Not translated into Spanish; college may proved ―side-by-side‖ English and
                         Spanish.




                                                    - 12 -                                         April 2010
CCCApply Standard Application Data Dictionary                                                       Enrollment Information



Educational Goal

   Data Name:            educationalGoals (Legacy: CCC: Educational goal)
   Description:          Goal applicant wishes to achieve through college enrollment.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB14, except ―unreported‖
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select your educational
                         goal.‖ [Spanish: ―Debe seleccionar su objetivo educativo.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Educational goal: {selection list}
   Online Text, Span:    Objetivo educativo: {selection list}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         A - Obtain an associate degree and transfer to a 4-year institution
                         B - Transfer to a 4-year institution without an associate degree
                         C - Obtain a 2-year associate degree without transfer
                         D - Obtain a 2-year vocational degree without transfer
                         E - Earn a vocational certificate without transfer
                         F - Discover/Formulate career interests, plans, goals
                         G - Prepare for a new career (acquire job skills)
                         H - Advance in current job/career (update job skills)
                         I - Maintain certificate or license
                         J - Educational development
                         K - Improve basic skills
                         L - Complete credits for high school diploma or GED
                         M - Undecided on goal
                         N - To move from noncredit coursework to credit coursework
                         O - 4 year college student taking courses to meet 4 year college requirements
                         Spanish:
                         A - Obtener un título de asociado y transferirse a una institución de 4 años
                         B - Transferirse a una institución de 4 años sin recibir un título de asociado
                         C - Obtener un título de asociado en 2 años sin transferirse
                         D - Obtener un título vocacional de 2 años sin transferirse
                         E - Obtener un certificado vocacional sin transferirse
                         F - Descubrir/Formular intereses profesionales, de carrera, un plan o metas
                         G - Prepararse para una nueva carrera (adquirir habilidades laborales)
                         H - Ascender en el empleo actual/carrera (actualizar habilidades para el empleo)
                         I - Mantener certificado o licencia
                         J - Desarrollo Educacional
                         K - Mejorar habilidades básicas
                         L - Terminar créditos para el diploma de preparatoria o GED
                         M - Indeciso/a sobre la meta
                         N- Para mover de deberes de no-acredito a acreditar los deberes
                         O - El estudiante universitario de 4 años que toma los cursos para encontrar los requisitos
                                   universitario de 4 años



                                                         - 13 -                                                   April 2010
CCCApply Standard Application Data Dictionary



                                      Personal Information
On the CCCApply Personal Information page, the applicant enters personal information,
including name and demographic information.

As of the 2008 annual updates, questions on this page also provide the sole determination of
whether a minor (under 19 at term start date) is dependent—i.e., under the care and control of a
parent or guardian—or independent.



Legal Name: Last

   Data Name:            Student name - last
   Description:          Applicant‘s legal last name.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               25
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response; else error message, ―Student name: You must enter your
                         last name.‖ [Spanish: ―Nombre del estudiante: Debe ingresar su apellido
                         paterno.‖]
                         May not be changed at same time as date of birth (i.e., during the same ‗Save‘);
                         else error message, ―You cannot change both your name and your date of birth.
                         If you are sharing someone else‘s account to make this application, please create
                         your own account. If you are using your own account and need to change both
                         your name and your birthdate, please contact the admissions office at the college
                         to which you are applying.‖ [Spanish: ―No puede cambiar su nombre y su fecha
                         de nacimiento. Si está compartiendo la cuenta de otra persona para realizar esta
                         solicitud, cree su propia cuenta. Si está utilizando su propia cuenta y necesita
                         cambiar su nombre y su fecha de nacimiento, contáctese con la oficina de
                         admisiones del colegio al que enviará la solicitud.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Last name: {textbox}
   Online Text, Span:    Apellido Paterno: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 14 -                                        April 2010
CCCApply Standard Application Data Dictionary                              Personal Information



Legal Name: Suffix

   Data Name:            nameSuffix (Legacy: CCC: Student name – Suffix)
   Description:          Suffix to applicant‘s legal name.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               3
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Suffix (optional): {selection list}
   Online Text, Span:    Sufijo (opcional): {selection list}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Jr.
                         Sr.
                         I
                         II
                         III
                         IV
                         (Same in Spanish and English)




                                                         - 15 -                      April 2010
CCCApply Standard Application Data Dictionary                                          Personal Information



Legal Name: First

   Data Name:            Student name - first
   Description:          Applicant‘s legal first name.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response, unless ―Check here if no first name‖ is checked; else
                         error message, ―Student name: You must enter your first name.‖ [Spanish:
                         ―Nombre del estudiante: Debe ingresar su nombre.‖]
                         May not be changed at same time as date of birth (i.e., during the same ‗Save‘);
                         else error message, ―You cannot change both your name and your date of birth.
                         If you are sharing someone else‘s account to make this application, please create
                         your own account. If you are using your own account and need to change both
                         your name and your birthdate, please contact the admissions office at the college
                         to which you are applying.‖ [Spanish: ―No puede cambiar su nombre y su fecha
                         de nacimiento. Si está compartiendo la cuenta de otra persona para realizar esta
                         solicitud, cree su propia cuenta. Si está utilizando su propia cuenta y necesita
                         cambiar su nombre y su fecha de nacimiento, contáctese con la oficina de
                         admisiones del colegio al que enviará la solicitud.‖]
   Usage:
   Notes/Constraints:    Research reveals that some students use only one name, such as ―Sunset‖ or
                         ―Cher‖. (As yet, none are using unprintable characters.)
   Online Text, Engl:    First name: {textbox}
   Online Text, Span:    Nombre: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 16 -                                        April 2010
CCCApply Standard Application Data Dictionary                                         Personal Information



Legal Name: No First Name

   Data Name:            noFirstName (Legacy: Student name - No first name?)
   Description:          Applicant specifies no first name.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response.
                         Must be checked if there is no entry for legal first name; else error message,
                         ―Student name: You must enter your first name.‖ [Spanish: ―Nombre del
                         estudiante: Debe ingresar su nombre.‖]
                         Cannot be checked if first name is entered; else error message, ―You cannot have
                         ‗Check if no first name‘ checked if you entered a first name.‖ [Spanish: ―No
                         puede tener ‗Marque aquí si no tiene un primer nombre‘, revise si proporcionó
                         su primer nombre.‖]
   Usage:
   Notes/Constraints:     Research reveals that some students use only one name, such as ―Sunset‖ or
                         ―Cher‖.
   Online Text, Engl:    {Checkbox}   Check if no first name
   Online Text, Span:    {Checkbox}   Sin Nombre (marcar casillero)
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         1 - Yes/Sí
                         0 - No




                                                     - 17 -                                     April 2010
CCCApply Standard Application Data Dictionary                   Personal Information



Legal Name: Middle

   Data Name:            Student name - middle
   Description:          Applicant‘s legal middle name.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Middle name: {textbox}
   Online Text, Span:    Segundo Nombre: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 18 -                 April 2010
CCCApply Standard Application Data Dictionary                                          Personal Information



Other Name: Last

   Data Name:            Other name - last name
   Description:          Other last name used by applicant.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               25
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Name on previous academic records (if different from legal name)
                         Last name: {textbox}
   Online Text, Span:    Nombre en los archivos académicos anteriores (si diferente del legal):
                         Apellido:
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 19 -                                         April 2010
CCCApply Standard Application Data Dictionary                                          Personal Information



Other Name: First

   Data Name:            Other name - first name
   Description:          Other first name used by applicant.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response, unless ―Check here if no first name‖ is checked; else
                         error message, ―Other name used: You must enter a first name or check the box
                         labeled 'Check if no first name'.‖ [Spanish: ―Otro Nombre Utilizado: Debe
                         ingresar su apellido paterno.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Name on previous academic records (if different from legal name)
                         First name: {textbox}
   Online Text, Span:    Nombre en los archivos académicos anteriores (si diferente del legal):
                         Nombre:
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 20 -                                         April 2010
CCCApply Standard Application Data Dictionary                                         Personal Information



Other Name: No First Name

   Data Name:            noOtherFirstName
   Description:          Applicant specifies no first name for ―Other Name Used‖.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response.
                         Must be checked if there is no entry for First Name under Other Name Used;
                         else error message, ―Other name used: You must enter a first name or check the
                         box labeled 'Check if no first name'.‖ [Spanish: ―Otro Nombre Utilizado: Debe
                         ingresar su apellido paterno.‖]
                         Cannot be checked if First Name is entered under Other Name Used; else error
                         message, ―You cannot have ‗Check if no first name‘ checked if you entered a
                         first name.‖ [Spanish: ―No puede tener ‗Marque aquí si no tiene un primer
                         nombre‘, revise si proporcionó su primer nombre.‖]
   Usage:
   Notes/Constraints:    Field added in 2008 annual updates.
   Online Text, Engl:    {Checkbox}   Check if no first name
   Online Text, Span:    {Checkbox}   Sin Nombre (marcar casillero)
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         1 - Yes/Sí
                         0 - No




                                                     - 21 -                                     April 2010
CCCApply Standard Application Data Dictionary                                            Personal Information



Social Security Number

   Data Name:            Social Security Number
   Description:          Applicant‘s social security number.
   Last Revision:        August 17, 2007
   MIS Correlation:      None
   Data Type/Format: Social Security 1; xxx-xx-xxxx
   Length:               11
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response, unless applicant checks box labeled ―Check this box if
                         you have no Social Security number or decline to state‖; else error message,
                         ―Social Security number: invalid or absent. The field must be numeric and
                         entered in xxx-xx-xxxx or xxxxxxxxx format.‖ [Spanish: ―Número de Seguro
                         Social: inválido o ausente. El apartado debe ser numérico y proporcionado en
                         formato xxx-xx-xxxx o xxxxxxxxx.‖]
                         Hyphens are not required in input, but will be inserted in stored value.
                         Two SSN entries must match; else error message, ―The Social Security numbers
                         you entered do not match. Please reenter and reconfirm your Social Security
                         number. You cannot copy and paste your Social Security number into the
                         confirmation field.‖ [Spanish: ―El número de Seguro Social que usted
                         proporcionó no está correcto. Por favor, vuelva a indicarlo y a volver a confirmar
                         su número de Seguro Social. Usted no puede copiar y pegar su número de
                         Seguro Social en la pregunta de confirmación.‖]
                         Social Security number must meet validity check (see Notes/Constraints); else
                         error message, ―Social Security number: invalid or absent. The field must be
                         numeric and entered in xxx-xx-xxxx or xxxxxxxxx format.‖ [Spanish: ―Número
                         de Seguro Social: inválido o ausente. El apartado debe ser numérico y
                         proporcionado en formato xxx-xx-xxxx o xxxxxxxxx.‖]
   Usage:
   Notes/Constraints:    The text and prompt for this field are constrained by legal and political
                         mandates. This language must be approved by the Legal Counsel of the CCC
                         Chancellor‘s Office
                         The following validity checks are applied to the SSN entries:
                            Area Code (first three digits) may not be 000 or between 800 and 999, or
                               any Area Code that has not yet be used for SSNs by the Social Security
                               Administration (e.g., 666, 734-749, 773-799).
                            Group Number (middle two digits) may not be 00.
                            Serial Number (final four digits) may not be 0000.




                                                   - 22 -                                           April 2010
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   Online Text, Engl:    Your Social Security number must be accurate to ensure the integrity of your
                         permanent record. It is used as a means of identifying records pertaining to
                         students and to facilitate financial aid.
                         Additionally:
                                 The Social Security number is required for to claim tax credits for higher
                                  education costs known as the Hope Scholarship Tax Credit and Lifelong
                                  Learning Credit in accordance with the Taxpayer Relief Act of 1997.
                                 This information may be provided to the Chancellor‟s Office of the
                                  California Community Colleges for purposes of evaluating, auditing, and
                                  improving state education programs under California Law (Chapter
                                  1458, stats. 1985).
                         Your information is protected by secure transmission and by the provisions of
                         our privacy policy {hyperlink}.
                         Social Security Number: {textbox} ###-##-####

   Online Text, Span:    Su número de Seguro Social debe ser el correcto para asegurar la integridad de
                         su archivo permanente. Se usará para poder identificar archivos relacionados
                         con el estudiante y para facilitar la ayuda financiera.
                         Adicionalmente:
                              •   El número de Seguro Social es requerido para reclamar créditos de
                                  impuestos para los costos de educación superior conocidos como el
                                  Crédito de Impuestos „Hope Scholarship‟ y el Crédito „Lifelong Learning,
                                  según lo que estipula el Acta de Ayuda para el Contribuyente de 1997.
                              •   Esta información puede ser aportada a la Oficina del Canciller de los
                                  Colegios Comunitarios de California para propósitos de evaluación,
                                  auditorias y para mejorar los programas educativos del estado, según lo
                                  acordado bajo la Ley de California (Capítulos 1458, stats. 1985).
                         Su información está protegida por una transmisión segura y por las provisiones
                         de nuestra política de privacidad {hyperlink}.
                         Número de Seguro Social (SSN) {textbox} ###-##-####

   Online Help:          Clicking on ―our privacy policy‖ hyperlink brings up full privacy policy
                         statement in new window.
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 23 -                                           April 2010
CCCApply Standard Application Data Dictionary                                          Personal Information



Social Security Number: Confirm

   Data Name:            confirmSSN (Legacy: CCC: Confirm SSN)
   Description:          Applicant‘s social security number.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Social Security 1; xxx-xx-xxxx
   Length:               11
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          See previous field
   Usage:                To confirm that the SSN has been entered correctly, this field must match the
                         first Social Security Number field.
   Notes/Constraints:    See previous field
   Online Text, Engl:    Please confirm your Social Security number: {textbox} ###-##-####
   Online Text, Span:    Por favor confirme su Número de Seguro Social: {textbox} ###-##-####
   Online Help:
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 24 -                                        April 2010
CCCApply Standard Application Data Dictionary                                             Personal Information



Social Security Number: None

   Data Name:            noSSN (Legacy: SSN - No SSN?)
   Description:          Applicant has no social security number or declines to provide it.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous response
   Input Rules:          Optional user response.
                         Must be checked if there is no entry for Social Security Number.
                         Cannot check this box if SSN is entered; else error message, ―You cannot have
                         ‗Check this box if you have no Social Security number or decline to state‘
                         checked if you entered a Social Security number.‖ [Spanish: ―No puede tener
                         ‗Marque esta caja si carece de Número de Seguro Social o declinó declararlo‘ si
                         anteriormente ingresó un Número de Seguro Social.‖]
                         If this boxes is checked when the page is saved, CCCApply will advise of the
                         importance of the SSN and prompt for confirmation:
                             Providing Your Social Security Number
                             You have chosen not to provide your Social Security number (SSN). This is
                             your right, but there are several reasons why it may be to your advantage to
                             provide your SSN on this application. These include:
                                  Speedier Application Process - Some colleges may require you to
                                   contact them for a substitute ID number if you do not provide your SSN.
                                  Availability of Your Records - Providing your SSN is the best way to
                                   make sure your records are accessible when you need them. If you do
                                   not provide your SSN:
                                       o Your enrollment or degree may not be found in the National
                                           Student Clearinghouse.
                                       o Employers may not be able to verify that you received a degree
                                           or certificate.
                                       o You may encounter difficulties sending transcripts to other
                                           colleges or universities.
                                  Financial Aid - Your SSN is required when applying for federal and
                                   state aid programs.
                                  Tax Credits and Deductions - Providing your SSN helps you (or
                                   someone claiming you as a dependent) receive tax credits or deductions
                                   to which you are entitled.
                             All CCCApply institutions are required by law to keep your SSN private and
                             secure and not to reveal it without your permission. If you provide your SSN,
                             you can be confident that it will not be misused.
                             Please either enter your Social Security number or check the following box:

                             □ I will not provide my Social Security number, or do not have one.

                                                     - 25 -                                         April 2010
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                         [Spanish:
                         Proporcionar tu Número de Seguridad Social
                         Elegiste no proporcionar tu número de Seguro Social (SSN). Es tu derecho,
                         pero existen varias razones por que ser? beneficioso para ti proporcionar tu
                         SSN en esta solicitud. Entre otras, se incluyen:
                                 Proceso de solicitud más rápido - Es posible que algunas
                                  instituciones de educación superior te pidan que te comuniques con
                                  ellos para que suministres un número de ID sustituto si no proporcionas
                                  tu SSN.
                                 Disponibilidad de tus registros - Proporcionar tu SSN es la mejor
                                  manera de asegurarte de tener acceso a tus registros cuando los
                                  necesites. Si no proporcionas tu SSN:
                                     o Es posible que no se encuentre tu inscripción o título
                                          universitario en la National Student Clearinghouse.
                                     o Es posible que los empleados no puedan verificar que recibiste
                                          un título universitario o certificado.
                                     o Puedes encontrar dificultades al enviar expedientes académicos
                                          a otras instituciones de educación superior o universidades.
                                 Ayuda financiera - Tu SSN es necesario para presentar solicitudes
                                  para programas de ayuda federales y estatales.
                                 Créditos y deducciones de impuestos - Proporcionar tu SSN te ayuda
                                  (a ti o a alguien que declare que eres su dependiente) a recibir créditos
                                  o deducciones de impuestos para los cuales tienes derecho.
                         La ley exige a las instituciones de CCCApply mantener tu SSN privado y seguro
                         y no revelarlo sin tu permiso. Si proporcionas tu SSN, puedes tener la seguridad
                         de que no se har?uso indebido del mismo.
                         Ingresa tu número de Seguro Social o marca la siguiente casilla:

                         □   No proporcionaré mi número de Seguro Social o no tengo. ]
   Usage:
   Notes/Constraints:    AB46 and other legislation prohibit requirement of Social Security Number for
                         admission or student record-keeping. While the colleges and many educational
                         agencies remain reliant on SSN as the only reliable unique identifier of a student,
                         the applicant must have the option not to provide it.
   Online Text, Engl:    {Checkbox}   Check this box if you have no Social Security number or decline to
                         state.
   Online Text, Span:    {Checkbox}   Marque esta caja si no cuenta con número de Seguro Social o declina
                         declarar.
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         1 - Yes/Sí




                                                     - 26 -                                         April 2010
CCCApply Standard Application Data Dictionary                                            Personal Information



Birthdate

   Data Name:            Birthdate
   Description:          Applicant‘s date of birth.
   Last Revision:        September 19, 2005
   MIS Correlation:      COMIS DED SB03
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response, else error message ―Date of birth: invalid or absent. The
                         field must be a valid date in mm/dd/yyyy format.‖ [Spanish: ―Fecha de
                         Nacimiento: inválido o ausente. El apartado debe ser llenado con una fecha
                         válida en formato de mm/dd/aaaa.‖]
                         Date may not be less than 13 years before current date; else error message, ―Date
                         of birth: invalid or absent. This field cannot accept dates less than 13 years ago.‖
                         [Spanish: ―Fecha de Nacimiento: inválido o ausente. Este apartado no puede
                         aceptar fechas que sean antes de hace 13 años.‖]
                         Date of birth may not be changed at the same time (i.e., during the same ‗Save‘)
                         as either the first name or the last name; else error message, ―You cannot change
                         both your name and your date of birth. If you are sharing someone else‘s account
                         to make this application, please create your own account. If you are using your
                         own account and need to change both your name and your birthdate, please
                         contact the admissions office at the college to which you are applying.‖
                         [Spanish: ―No puede cambiar su nombre y su fecha de nacimiento. Si está
                         compartiendo la cuenta de otra persona para realizar esta solicitud, cree su propia
                         cuenta. Si está utilizando su propia cuenta y necesita cambiar su nombre y su
                         fecha de nacimiento, contáctese con la oficina de admisiones del colegio al que
                         enviará la solicitud.‖]
   Usage:                Birth date is used in the admission application to calculate age, to identify
                         applicants who are too young to transact business online per COPPA (Child
                         Online Privacy Protection Act—under age 13), and to identify minors for
                         residency calculation and collection of parent or guardian contact information.
                         OCR acknowledges that collection of birth date is allowed under California State
                         law.
                         For residency and minor identification, the applicant‘s age is calculated by as the
                         time from the given date of birth and the start-of-term date. (Prior to May 2005,
                         the current date was used instead of the start-of-term date.)
   Notes/Constraints:    Birth date is sensitive information, protected by federal law and the Office of
                         Civil Rights (with regard to age discrimination). Any change to the text, prompt,
                         access, or transmission of this data item must be approved by the Legal Counsel
                         of the CCC Chancellor‘s Office and the Office of Civil Rights.
                         This information may not be provided to staff in the capacity of making a
                         decision to admit an applicant until after the applicant is admitted—that is,
                         uniformly enabled to register for classes.



                                                      - 27 -                                       April 2010
CCCApply Standard Application Data Dictionary                                           Personal Information



   Online Text, Engl:    This information is used to comply with state and federal law pertaining to
                         residency, guardianship, admission of minors to college, and protection of
                         minors in online transaction environments, as well as to differentiate between
                         persons having the same name. This information will not be used in making
                         admissions decisions except as permitted by law.

                         Date of birth: {date textbox} mm/dd/yyyy
   Online Text, Span:    Esta información se utiliza para cumplir con las leyes federales y estatales
                         relacionadas con la residencia, tutoría legal, admisión de menores al colegio, y
                         para proteger a los menores durante las transacciones en línea, así como para
                         diferenciar entre las personas que tienen el mismo nombre. Esta información no
                         será utilizada para tomar ninguna decisión excepto cuando así lo permite la ley.

                         Fecha de nacimiento: {month list} {day list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid date




                                                   - 28 -                                         April 2010
CCCApply Standard Application Data Dictionary                                            Personal Information



Marital Status

   Data Name:            maritalStatus (Legacy: CCC: Marital Status)
   Description:          Applicant‘s marital status.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                If Marital Status = Married, the first parent/guardian checkbox may not be
                         checked; else error message, ―Your answers for Marital Status and
                         Parent/Guardian Status do not agree. Please correct the incorrect answer.‖)
                         [Spanish: ―Sus respuestas para Estado civil y Estado del padre/tutor no
                         coinciden. Corrija la respuesta incorrecta.‖]
   Notes/Constraints:    Marital Status is highly sensitive information, protected by federal law and the
                         Office of Civil Rights. Any change to the text, prompt, access, or transmission of
                         this data item must be approved by the Legal Counsel of the CCC Chancellor‘s
                         Office and the Office of Civil Rights.
                         This information may not be provided to staff in the capacity of making a
                         decision to admit an applicant until after the applicant is admitted—that is,
                         uniformly enabled to register for classes.
   Online Text, Engl:    This information will be used by CCCApply to determine whether
                         parent/guardian contact information is needed. It will not be used to determine
                         who will be admitted to the College.

                         Marital status: {selection list}
   Online Text, Span:    Esta información será utilizada por CCCApply para determinar si se requiere la
                         información de contacto sobre el padre/tutor. No se usará para determinar quien
                         será admitido al colegio.

                         Estado Civil: {selection list}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]             Spanish:
                         M – Married                               Casado
                         U – Unmarried                             Soltero
                         X - Decline to state                      Declina a declarar




                                                          - 29 -                                   April 2010
CCCApply Standard Application Data Dictionary                                                   Personal Information



Over 19 or Married

   Data Name:            over19OrMarried (Legacy: Y/N: Over 19 or married?)
   Description:          Whether applicant is over 19 years of age or is married or otherwise
                         independent.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if date of birth indicates age less than 19 at term start
                         date; else error message, ―You must check the appropriate Parent/Guardian
                         checkbox if you will be under 19 years of age at the start of term.‖ [Spanish: ―Si
                         tendrá menos de 19 años de edad al comienzo del periodo, debe tildar la casilla
                         de verificación Padre/guardián correcta.‖]
                         Neither checkbox may be checked if Date of Birth indicates that
                         applicant‘s age at start of term will be 19 or over; else error message,
                         ―You must leave both Parent/Guardian checkboxes unchecked if you will
                         be 19 years of age or older at the start of term.‖ [Spanish: ―Si al comienzo
                         del periodo tendrá 19 años de edad o más, no debe tildar las casillas de
                         verificación Padre/tutor.‖]
                         The first parent/guardian checkbox may not be checked if Marital Status =
                         Married; else error message, ―Your answers for Marital Status and
                         Parent/Guardian Status do not agree. Please correct the incorrect answer.‖)
                         [Spanish: ―Sus respuestas para Estado civil y Estado del padre/tutor no
                         coinciden. Corrija la respuesta incorrecta.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
                         Used to determine when Parent/Guardian language and questions are used on
                         Contact Information and Residency 2 pages.
   Notes/Constraints:    General law identifies a ‗Minor‘ as under age 18; however, the ―Evidence of
                         Intent‖ rules in the Student Attendance Accounting Manual (Chapter 2), based
                         on Title 5 section 54024, specify ‗under 19 years‘ as the differentiating criterion,
                         superseding general law.
   Online Text, Engl:    If you will be under 19 years of age on 1/1/2000, please select the statement that
                         will apply to you:
                         {radio button - default off}   I am under the care and control of a parent or guardian.
                                               For at least one of the followings reasons I am not under
                         {radio button - default off}
                         the care and control of a parent or guardian:
                          I am or have been married, or am legally emancipated.
                          I am on active duty in the armed services.
                          I do not have a living parent or legal guardian.
                          I have been self-supporting for at least one year.




                                                            - 30 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                    Personal Information



   Online Text, Span:    Si tendrá menos de 19 años de edad el 1/1/2000, seleccione la declaración que
                         le corresponderá:
                         {radio button - default off}   Estoy bajo el cuidado y control de mi padre o tutor.
                                               Por al menos una de las siguientes razones, no estoy bajo
                         {radio button - default off}
                         el cuidado y control de mi padre o tutor:
                              Estoy casado o lo estuve, o bien estoy emancipado legalmente.
                              Estoy en servicio activo en las fuerzas armadas.
                              Mi padre o tutor legal ha fallecido.
                              Me he mantenido económicamente solo durante un año, como mínimo.

   Online Help:          Pop-up help for ‗parent‘, ‗guardian‘, and ‗emancipated‘:
                         Parent: For the purposes of this college application, your parent is a natural or
                         adoptive mother or father with whom you live and/or who provides your support,
                         care, and control. If you have two parents, you can enter the name of either one.
                                    [Padre: En lo que respecta a la solicitud de admisión para este colegio,
                                    "padre" se refiere a un padre o una madre natural o adoptivo con quien
                                    viva y que le brinde sustento económico, cuidado y control. Si tiene los
                                    dos padres, puede ingresar el nombre de cualquiera de ellos.]
                         Guardian: For the purposes of this college application, your guardian is a
                         person other than a parent who has been legally appointed to provide your
                         support, care, and control. If you have two guardians, you can enter the name of
                         either one.
                                    [Tutor: En lo que respecta a la solicitud para este colegio, "tutor" se
                                    refiere a una persona que no es su progenitor y que haya sido
                                    designada legalmente para brindarle sustento económico, cuidado y
                                    control. Si tiene dos tutores, puede ingresar el nombre de cualquiera de
                                    ellos.]
                         Emancipated: Being emancipated means that you have been legally released
                         from the care and control of parent(s) and/or guardian(s), and are now
                         responsible for your own care and control.
                         To be considered legally emancipated for the purposes of this college
                         application, you must have received a declaration of emancipation from a
                         California court, or have been legally emancipated in another U.S. state.
                                    [Emancipado: Estar emancipado significa que ha sido liberado
                                    legalmente del cuidado y el control de sus padres o tutores, y que ahora
                                    es responsable de su propio cuidado y control.
                                    Para que se lo considere legalmente emancipado en la solicitud para
                                    este colegio, debe haber recibido una declaración de emancipación de
                                    un tribunal de California, o bien debe haber sido emancipado
                                    legalmente en otro estado de los EE. UU.]
   Values - Labels:      1 - Yes/Sí = At least 19 years old OR married—i.e., second checkbox is not
                                 checked
                         0 - No = Under 19 years old AND (unmarried OR otherwise independent) —i.e.,
                                 second checkbox is checked




                                                            - 31 -                                         April 2010
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Under 19/Independent (Control or Parent/Guardian)

   Data Name:            under19Married
   Description:          Whether applicant is under 19 years of age and either married or otherwise
                         independent.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          See previous field
   Usage:

   Notes/Constraints:    See previous field
   Online Text, Engl:    See previous field
   Online Text, Span:    See previous field
   Online Help:          See previous field
   Values - Labels:      0 - Yes = Under 19 years old AND NOT married or otherwise independent: i.e.,
                                 first checkbox is checked
                         1 - No = Under 19 years old AND married or otherwise independent : i.e.,
                                 second checkbox is checked
                         blank = At least 19 years old: i.e., no checkbox is checked




                                                   - 32 -                                        April 2010
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Gender

   Data Name:            gender (Legacy: CCC: Gender)
   Description:          Applicant‘s gender.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB04 with modified descriptions
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Not downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Gender is used primarily by agencies affiliated with state reporting and
                         evaluation of educational programs.
   Notes/Constraints:    Gender is sensitive information, protected by federal law and the Office of Civil
                         Rights. Any change to the text, prompt, access, or transmission of this data item
                         must be approved by the Legal Counsel of the CCC Chancellor‘s Office and the
                         Office of Civil Rights.
                         This information may not be provided to staff in the capacity of making a
                         decision to admit an applicant until after the applicant is admitted—that is,
                         uniformly enabled to register for classes.
                         ―Decline to state‖ must be one of the choices for gender, per OCR. Not only
                         does this choice provide the required option not to identify gender, there are also
                         people who are clinically neither male nor female or are both.
   Online Text, Engl:    This information will be used for state and federal reporting purposes. It is
                         optional and voluntary and will not be used for a discriminatory purpose.

                         Gender: {selection list}
   Online Text, Span:    Esta información se utilizará únicamente para propósitos de reportes requeridos
                         por el estado o por el gobierno federal. Es opcional y voluntaria y no se usará
                         para fines discriminatorios.

                         Género: {selection list}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         F – Female                                Femenino
                         M – Male                                  Masculino
                         X - Decline to state                      Declina a declarar




                                                    - 33 -                                          April 2010
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Ethnicity

   Data Name:            ethnicity (Legacy: CCC: Ethnicity)
   Description:          Applicant‘s ethnic background.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB05, except ―unknown‖.
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Obsolete for applications with a term start date on or after May 1, 2009
   Input Rules:          Optional user response
   Usage:                This field was superseded by the Race/Ethnicity field per U.S. Dept. of
                         Education Requirements.
   Notes/Constraints:    Ethnicity is sensitive information, protected by federal law and the Office of
                         Civil Rights. This information may not be provided to staff in the capacity of
                         making a decision to admit an applicant until after the applicant is admitted—
                         that is, uniformly enabled to register for classes.
   Online Text:          None
   Online Help:          None
   Values - Labels:        Blank/null [internal default]           Spanish:
                           AC - Chinese                            Chino
                           AI - Asian Indian                       Asiático Indio
                           AJ - Japanese                           Japonés
                           AK - Korean                             Coreano
                           AL - Laotian                            Laosiano
                           AM - Cambodian                          Camboyano
                           AV - Vietnamese                         Vietnamita
                           AX - Other Asian                        Otro Asiático
                           B. - African-American Non-Hispanic      Afro-Americano No-Hispano
                           F. - Filipino                           Filipino
                           HM - Mexican, Mexican-American,         Mexicano, México-Americano,
                                 Chicano                               Chicano
                           HR - Central American                   Centroamericano
                           HS - South American                     Sudamericano
                           HX - Other Hispanic                     Otro Hispano
                           N. - American Indian, Native            Indio Americano, Nativo Americano,
                                 American, Alaskan Native                Nativo de Alaska
                           PG - Guamanian                          Guameño
                           PH - Hawaiian                           Hawaiano
                           PS - Samoan                             Samoano
                           PX - Other Pacific Islander             Otro Isleño del Pacífico
                           W. - White Non-Hispanic                 Anglosajón No-Hispano
                           O. - Other Non-White                    Otro No-Blanco
                           XD - Decline to state                   Declina a declarar
                           X. – No response




                                                   - 34 -                                           April 2010
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Race/Ethnicity

   Data Name:            raceEthnicity
   Description:          Applicant‘s racial and ethnic background per IPEDS and MIS requirements.
   Last Revision:        March 2010
   MIS Correlation:      COMIS DED SB29
   Data Type/Format: ASCII Normal; Alpha
   Length:               21 (each character carries Yes/No data for a single racial/ethnic option)
   Characteristics:      Downloadable
                         Auto-generated from hispanicLatino and raceEthnicity
   Input Rules:          Optional user responses
                         Per IPEDS and MIS, there is no error checking of any responses to the race and
                         ethnicity questions.
   Usage:                Ethnicity is used primarily by agencies affiliated with state reporting and
                         evaluation of educational programs.
                         This set of questions/data was based on specifications by the U.S. Dept. of
                         Education in effect for all applicants beginning with the Summer 2009 term.
   Notes/Constraints:    Ethnicity is sensitive information, protected by federal law and the Office of
                         Civil Rights. Any change to the text, prompt, access, or transmission of this data
                         item must be approved by the Legal Counsel of the CCC Chancellor‘s Office
                         and the Office of Civil Rights.
                         This information may not be provided to staff in the capacity of making a
                         decision to admit an applicant until after the applicant is admitted—that is,
                         uniformly enabled to register for classes.
                         The basic two-question format, the Hispanic ethnicity and race categories, and
                         certain other aspects such as not requiring responses are IPEDS requirements.
                         The race subcategories such as 'Asian: Chinese' and 'Pacific Islander: Hawaiian'
                         are defined by MIS at the Chancellor's Office (specifically, in data element
                         SB29).
   Online Text, Engl:




                                                   - 35 -                                            April 2010
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   Online Text, Span:




                                                - 36 -             April 2010
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   Online Help:          None
   Values - Labels:      Each character of the 21-character string has a separate meaning, as indicated in
                         the following table:

                          Char.                 Race/Ethnicity                         Values
                            1     Hispanic, Latino                    From ‗Are you Hispanic / Latino?‘
                                                                      drop-down menu selection:
                                                                      ‗Y‘ if ‗Yes‘; ‗N‘ if ‗No‘; otherwise ‗X‘
                            2     Mexican, Mexican-American,          ‗Y‘ if box is checked; otherwise ‗N‘
                                  Chicano
                           3      Central American                    ‗Y‘ if box is checked; otherwise ‗N‘
                           4      South American                      ‗Y‘ if box is checked; otherwise ‗N‘
                           5      Hispanic Other                      ‗Y‘ if box is checked; otherwise ‗N‘
                           6      Asian Indian                        ‗Y‘ if box is checked; otherwise ‗N‘
                           7      Asian Chinese                       ‗Y‘ if box is checked; otherwise ‗N‘
                           8      Asian Japanese                      ‗Y‘ if box is checked; otherwise ‗N‘
                           9      Asian Korean                        ‗Y‘ if box is checked; otherwise ‗N‘
                           10     Asian Laotian                       ‗Y‘ if box is checked; otherwise ‗N‘
                           11     Asian Cambodian                     ‗Y‘ if box is checked; otherwise ‗N‘
                           12     Asian Vietnamese                    ‗Y‘ if box is checked; otherwise ‗N‘
                           13     Filipino                            ‗Y‘ if box is checked; otherwise ‗N‘
                           14     Asian Other                         ‗Y‘ if box is checked; otherwise ‗N‘
                           15     Black or African American           ‗Y‘ if box is checked; otherwise ‗N‘
                           16     American Indian / Alaskan Native    ‗Y‘ if box is checked; otherwise ‗N‘
                           17     Pacific Islander Guamanian          ‗Y‘ if box is checked; otherwise ‗N‘
                           18     Pacific Islander Hawaiian           ‗Y‘ if box is checked; otherwise ‗N‘
                           19     Pacific Islander Samoan             ‗Y‘ if box is checked; otherwise ‗N‘
                           20     Pacific Islander Other              ‗Y‘ if box is checked; otherwise ‗N‘
                           21     White                               ‗Y‘ if box is checked; otherwise ‗N‘




                                                       - 37 -                                       April 2010
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Hispanic/Latino

   Data Name:            hispanicLatino
   Description:          Whether the applicant is Hispanic or Latino.
   Last Revision:        October 7, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
                         Populated only when the term start date is May 1, 2009, or later
   Input Rules:          Optional user response
                         Per IPEDS and MIS, there is no error checking of any responses to the ethnicity
                         and race questions.
   Usage:                This field and raceGroup are used to derive raceEthnicity, which is used for
                         MIS resporting. It is expected that colleges will not download this field.
   Notes/Constraints:    Ethnicity is sensitive information, protected by federal law and the Office of
                         Civil Rights. Any change to the text, prompt, access, or transmission of this data
                         item must be approved by the Legal Counsel of the CCC Chancellor‘s Office
                         and the Office of Civil Rights.
                         This information may not be provided to staff in the capacity of making a
                         decision to admit an applicant until after the applicant is admitted—that is,
                         uniformly enabled to register for classes.
   Online Text, Engl:    Are you Hispanic or Latino? [drop-down Yes/Nomenu]
   Online Text, Span:    ¿Es usted Hispano o Latino? [drop-down Si/No menu]
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         1 - Yes/Sí
                         0 - No




                                                   - 38 -                                          April 2010
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Race Group

   Data Name:            raceGroup
   Description:          Applicant‘s race/ethnicity selection(s).
   Last Revision:        October 7, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alpha
   Length:               75 (numbers for all race/ethnicity checkboxes that are checked, delimited by
                         comma and space)
   Characteristics:      Downloadable
                         Auto-populates from previous entry
                         Populated only when the term start date is May 1, 2009, or later
   Input Rules:          Optional user response
                         Per IPEDS and MIS, there is no error checking of any responses to the ethnicity
                         and race questions.
   Usage:                This field and hispanicLatino are used to derive raceEthnicity, which is used for
                         MIS resporting. It is expected that colleges will not download this field.
   Notes/Constraints:    Ethnicity is sensitive information, protected by federal law and the Office of
                         Civil Rights. Any change to the text, prompt, access, or transmission of this data
                         item must be approved by the Legal Counsel of the CCC Chancellor‘s Office
                         and the Office of Civil Rights.
                         This information may not be provided to staff in the capacity of making a
                         decision to admit an applicant until after the applicant is admitted—that is,
                         uniformly enabled to register for classes.
   Online Text, Engl:    See RaceEthnicity
   Online Text, Span:    See RaceEthnicity
   Online Help:          None
   Values - Labels:      String of codes indicating all checkboxes that are checked, delimited by comma
                         and space between each code. Codes are:
                             2 = Mexican, Mexican-American,         12 = Asian Vietnamese
                                     Chicano                        13 = Filipino
                             3 = Central American                   14 = Asian Other
                             4 = South American                     15 = Black or African American
                             5 = Hispanic Other                     16 = American Indian / Alaskan
                             6 = Asian Indian                               Native
                             7 = Asian Chinese                      17 = Pacific Islander Guamanian
                             8 = Asian Japanese                     18 = Pacific Islander Hawaiian
                             9 = Asian Korean                       19 = Pacific Islander Samoan
                             10 = Asian Laotian                     20 = Pacific Islander Other
                             11 = Asian Cambodian                   21 = White




                                                   - 39 -                                         April 2010
CCCApply Standard Application Data Dictionary



                                       Contact Information
On the CCCApply Contact Information page, the applicant enters contact information such as
address, telephone number, and email address.


Current Mailing Address: Street

   Data Name:            Mailing address – street
                         Mailing address – street 2
   Description:          Street portion of applicant‘s current mailing address.
   Last Revision:        August 17, 2007
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               Two lines, 30 each
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response, else error message ―Current mailing address: You must
                         specify the street address/PO box.‖ [Spanish: ―Dirección Postal actual: Debe
                         especificar la dirección de la calle/PO Box.‖]
                         Xap‘s software will attempt to validate the street address. If the address cannot
                         be validated, the following error message will be displayed:
                           Current mailing address: You must specify the street address/PO box. The
                           address entered appears to be incomplete. If you are sure the address is
                           correct, please check the box below to ignore this warning.
                           Please note that the verification system might make some changes to the
                           information you entered in an attempt to match its records. Make sure to
                           double check the address you entered below before proceeding.
                           {checkbox} I am sure the address entered is correct

                           [Spanish:
                           Dirección Postal actual: Debe especificar la dirección de la calle/ PO Box.
                           Parece que a la dirección proporcionada le falta un nombre de calle o
                           información sobre el número de la calle. Si usted está seguro que la dirección
                           es la correcta, favor de marcar la caja que esta abajo para ignorar este aviso.
                           Se le notifica que el sistema de verificación pudo haber hecho algunos
                           cambios a la información que usted proporcionó en un intento de comparar
                           sus archivos. Asegúrese de revisar dos veces la dirección que usted
                           proporcionó antes de proceder.
                           {checkbox} Estoy seguro/a que la dirección proporcionada es la correcta]
   Usage:
   Notes/Constraints:    Xap provides a pregenerated rule to disallow PO Boxes.
   Online Text, Engl:    Street Address or PO Box: {2 textboxes} (please include apartment/suite numbers)




                                                    - 40 -                                           April 2010
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   Online Text, Span:    Dirección De la Calle o PO Box: {2 textboxes} (favor de incluir número de
                         apartamento/suite)

   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                    - 41 -                                           April 2010
CCCApply Standard Application Data Dictionary                                         Contact Information



Current Mailing Address: City

   Data Name:            Mailing address - city
   Description:          City portion of applicant‘s current mailing address.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response if Country = USA; else error message, ―Current mailing
                         address: You must specify the city.‖ [Spanish: ―Dirección postal actual:
                         Especifique la ciudad.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    City: {textbox}
   Online Text, Span:    Ciudad: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 42 -                                      April 2010
CCCApply Standard Application Data Dictionary                                            Contact Information



Current Mailing Address: State

   Data Name:            Mailing address - state
   Description:          State portion of applicant‘s current mailing address.
   Last Revision:        April 17, 2005
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response if Country = USA; else error message, ―Current mailing
                         address: You must select the state or ‗Foreign Country‘ from the list.‖ [Spanish:
                         ―Dirección Postal Actual: Debe seleccionar el estado de EEUU/territorio de la
                         lista.‖]
                         Must be blank if Country is not USA; else error message, ―Current mailing
                         address: U.S. state is for U.S. addresses only.‖ [Spanish: ―Dirección Postal
                         Actual: el Estado de EEUU es sólo para direcciones de EEUU.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    None
   Online Text, Engl:    State: {selection list}
   Online Text, Span:    Estado de los EEUU: {selection list}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or valid state code from Appendix E.




                                                     - 43 -                                       April 2010
CCCApply Standard Application Data Dictionary                                            Contact Information



Current Mailing Address: Non-U.S. State/Province:

   Data Name:            mailAddrNonUSState (Legacy: CCC: Mail Addr - Non-US State)
   Description:          State/province portion of applicant‘s non-U.S. current mailing address.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               30
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response if Country is not USA; else error message, ―Current
                         mailing address: You must specify the non-U.S. state/province.‖ [Spanish:
                         ―Dirección postal actual: Debe especificar el estado o provincia fuera de los
                         EEUU‖]
                         Must be blank if Country = USA; else error message, ―Current mailing address:
                         Non-U.S. state/province is for non-U.S. addresses only.‖ [Spanish: ―Dirección
                         Postal Actual: Ningún Estado de EEUU/provincia es para direcciones que no
                         sean de EEUU.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Non-U.S. State/Province: {text box}
   Online Text, Span:    Sin Estado/Provincia en los EEUU: {text box}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 44 -                                          April 2010
CCCApply Standard Application Data Dictionary                                           Contact Information



Current Mailing Address: Zip Code

   Data Name:            Mailing address - zip code
   Description:          Zip code portion of applicant‘s current mailing address.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: Zipcode 1; xxxxx-xxxx or xxxxx
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response if Country = USA; else error message, ―Current mailing
                         address: Zip code is invalid or absent. This field must be a valid zip code in
                         ##### or #####-#### format.‖ [Spanish: ―Dirección postal actual: El Código
                         Postal de los EEUU es inválido o ausente. Este apartado debe ser en formato
                         válido ##### o #####-#### de código postal.‖]
                         Must be blank if Country is not USA; else error message, ―Current mailing
                         address: U.S. zip code is for U.S. addresses only.‖ [Spanish: ―Dirección Postal
                         Actual: Código Postal de EEUU es sólo para direcciones de EEUU.‖]
   Usage:
   Notes/Constraints:    Address validation will determine whether a ZIP code entry is correct for the
                         address and city; if it is not, the ZIP code will be automatically corrected.
   Online Text, Engl:    U.S. Zip Code: {textbox}
   Online Text, Span:    Código Postal de los EEUU: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                    - 45 -                                       April 2010
CCCApply Standard Application Data Dictionary                                           Contact Information



Current Mailing Address: Non-U.S. Postal Code

   Data Name:            mailingAddrIntlCode (Legacy: CCC: Mail Addr - Int‘l code)
   Description:          Postal code portion of applicant‘s non-U.S. current mailing address.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response if Country is not USA; else error message, ―Current
                         mailing address: You must specify the non-U.S. postal code.‖ [Spanish:
                         ―Dirección postal actual: Debe especificar el Código Postal fuera de los
                         EEUU.‖]
                         Must be blank if Country = USA; else error message, ―Current mailing address:
                         Non-U.S. postal code is for non-U.S. addresses only.‖ [Spanish: ―Dirección
                         Postal Actual: Los Códigos Postales que no sean de EEUU son sólo para
                         direcciones que no sean en los EEUU.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Non-U.S. Postal Code: {textbox}
   Online Text, Span:    Sin Código Postal en los EEUU: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 46 -                                        April 2010
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Current Mailing Address: Country

   Data Name:            Mailing address – country
   Description:          Country portion of applicant‘s current mailing address.
   Last Revision:        May 30, 2004
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response, else error message ―Current mailing address: You must
                         select the country.‖ [Spanish: ―Dirección Postal actual: Debe especificar la
                         dirección de la calle/ PO Box‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Country: {selection list}
   Online Text, Span:    País: {selection list}
   Online Help:          None
   Values - Labels:      US [internal default] or other ISO country code (see Appendix E).




                                                     - 47 -                                     April 2010
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Parent/Guardian Name: Last

   Data Name:            Guardian/Parent name - last
   Description:          Last name of applicant‘s parent or guardian.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               25
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―Parent/Guardian: You must enter
                         the last name.‖ [Spanish: ―Padre/Tutor: Ingrese el apellido paterno.‖]
   Usage:
   Notes/Constraints:    Parent/Guardian prompts appear only if over19OrMarried = No.
   Online Text, Engl:    If you are under 19 and are unmarried, enter the name and address of your
                         parent or guardian.

                         Last name: {textbox}
   Online Text, Span:    Si es menor de 19 años de edad y soltero, por favor indique la dirección de su
                         padre o tutor.

                         Apellido Paterno: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 48 -                                        April 2010
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Parent/Guardian Name: First

   Data Name:            Guardian/Parent name - first
   Description:          First name of applicant‘s parent or guardian.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response.
   Usage:
   Notes/Constraints:    Parent/Guardian prompts appear only if over19OrMarried = No.
   Online Text, Engl:    First name: {textbox}
   Online Text, Span:    Nombre: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 49 -                                    April 2010
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Parent/Guardian Relationship

   Data Name:            guardianOrParentRelation (Legacy: CCC: Guardian/Parent relation)
   Description:          Relationship of parent/guardian to applicant.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if age < 19 and marital status is ―unmarried‖; else error
                         message, ―Parent/Guardian: You must enter the relationship.‖ [Spanish:
                         ―Padre/Tutor: Debe especificar la relación.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
                         If value is G (Guardian), integrity check flag 58 will be generated.
   Notes/Constraints:    Parent/Guardian prompts appear only if over19OrMarried = No.
   Online Text, Engl:    Relationship: {selection list}
   Online Text, Span:    Relación: {selection list}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         M - Mother
                         F - Father
                         G - Guardian




                                                          - 50 -                                   April 2010
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Permanent Address: Same as Mailing

   Data Name:            permAddrSameAsMailing (Legacy: CCC: Perm Addr same as Mailing?)
   Description:          Whether applicant‘s permanent address is same as mailing address.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response.
                         If this checkbox is checked, the Current and Permanent addresses must be the
                         same; else error message ―You have indicated that your current mailing address
                         and permanent address are the same, but the entries do not match. Please fix the
                         incorrect entry(s). To copy the current mailing address to the permanent address,
                         uncheck and then re-check the box labeled ‗Check here if your permanent
                         address is the same as your current mailing address.‘‖ [Spanish: ―Usted ha
                         indicado que su dirección postal actual y la dirección permanente es el mismo,
                         pero las entradas no emparejan. Favor de corregir la o las entradas incorrectas.
                         Para copiar la dirección postal actual a la dirección permanente, no comprueba y
                         entonces reexamina la caja marcada ‗Marque aquí si su dirección permanente es
                         la misma que su dirección actual.‘‖]
   Usage:                Checking this box causes permanent address fields to auto-populate from
                         mailing address entries. Unchecking it causes the permanent address fields to be
                         cleared.
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
   Online Text, Engl:    {Checkbox}Check here if your permanent address is the same as your current
                         mailing address.
   Online Text, Span:    {Checkbox}   Marque aquí si su dirección permanente es la misma que su dirección
                         actual.
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         1 - Yes/Sí
                         0 - No




                                                    - 51 -                                       April 2010
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Permanent Address: Street

   Data Name:            Permanent address – street
                         Permanent address – street 2
   Description:          Street portion of applicant‘s permanent address.
   Last Revision:        August 17, 2007
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               Two lines, 30 each
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―Permanent address: You must
                         specify the street address.‖ [Spanish: ―Dirección permanente: Debe especificar
                         la calle.‖]
                         Xap‘s software will attempt to validate the street address. If the address cannot
                         be validated, the following error message will be displayed:
                           Current mailing address: You must specify the street address/PO box. The
                           address entered appears to be incomplete. If you are sure the address is
                           correct, please check the box below to ignore this warning.
                           Please note that the verification system might make some changes to the
                           information you entered in an attempt to match its records. Make sure to
                           double check the address you entered below before proceeding.
                           {checkbox} I am sure the address entered is correct

                           [Spanish:
                           Dirección permanente: Debe especificar la calle. Parece que a la dirección
                           proporcionada le falta un nombre de calle o información sobre el número de la
                           calle. Si usted está seguro que la dirección es la correcta, favor de marcar la
                           caja que esta abajo para ignorar este aviso.
                           Se le notifica que el sistema de verificación pudo haber hecho algunos
                           cambios a la información que usted proporcionó en un intento de comparar
                           sus archivos. Asegúrese de revisar dos veces la dirección que usted
                           proporcionó antes de proceder.
                           {checkbox} Estoy seguro/a que la dirección proporcionada es la correcta]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
                         Xap provides a pregenerated rule to disallow PO Boxes.
   Online Text, Engl:    Street Address: {2 textboxes} (please include apartment/suite numbers)
   Online Text, Span:    Dirección De la Calle: {2 textboxes} (favor de incluir número de apartamento/suite)
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string


                                                     - 52 -                                              April 2010
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Permanent Address: City

   Data Name:            Permanent address - city
   Description:          City portion of applicant‘s permanent address.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Country = USA; else error message, ―Permanent
                         address: You must specify the city.‖ [Spanish: ―Dirección permanente: Debe
                         especificar la ciudad.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
   Online Text, Engl:    City: {textbox}
   Online Text, Span:    Ciudad: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                    - 53 -                                      April 2010
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Permanent Address: State

   Data Name:            Permanent address - state
   Description:          State portion of applicant‘s permanent address.
   Last Revision:        April 17, 2005
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Country = USA; else error message, ―Permanent address:
                         You must select the state or ‗Foreign Country‘ from the list.‖ [Spanish: ―Dirección
                         permanente: Debe seleccionar el estado de EEUU/territorio de la lista.‖]
                         Must be blank if Country is not USA; else error message, ―Permanent address:
                         U.S. state is for U.S. addresses only.‖ [Spanish: ―Dirección permanente: el
                         Estado de EEUU es sólo para direcciones de EEUU.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
   Online Text, Engl:    State: {selection list}
   Online Text, Span:    Estado de los EEUU: {selection list}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or valid state code from Appendix E.




                                                     - 54 -                                        April 2010
CCCApply Standard Application Data Dictionary                                          Contact Information



Permanent Address: Non-U.S. State/Province:

   Data Name:            permAddrNonUSState (Legacy: CCC: Perm Addr - Non-US State)
   Description:          State/province portion of applicant‘s non-U.S. permanent address.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               30
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Country is not USA; else error message, ―Permanent
                         address: You must specify the non-U.S. state/province.‖ [Spanish: ―Dirección
                         permanente: Debe especificar el estado/provincia fuera de los EEUU‖]
                         Must be blank if Country = USA; else error message, ―Permanent address: Non-
                         U.S. state/province is for non-U.S. addresses only.‖ [Spanish: ―Dirección
                         permanente: Ningún Estado de EEUU/provincia es para direcciones que no sean
                         de EEUU‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
   Online Text, Engl:    Non-U.S. State/Province: {text box}
   Online Text, Span:    Sin Estado/Provincia en los EEUU: {text box}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 55 -                                       April 2010
CCCApply Standard Application Data Dictionary                                           Contact Information



Permanent Address: Zip Code

   Data Name:            Permanent address - zip code
   Description:          Zip code portion of applicant‘s permanent address.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: Zipcode 1; xxxxx-xxxx or xxxxx
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Country = USA; else error message, ―Permanent
                         address: Zip code is invalid or absent. This field must be a valid zip code in
                         ##### or #####-#### format.‖ [Spanish: ―Dirección permanente: Código Postal
                         en los EEUU es inválido o ausente. Este apartado debe ser en formato válido
                         ##### o #####-#### de código postal.‖]
                         Must be blank if Country is not USA; else error message, ―Permanent address:
                         U.S. zip code is for U.S. addresses only.‖ [Spanish: ―Dirección permanente:
                         Código Postal de EEUU es sólo para direcciones de EEUU.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
                         Address validation will determine whether a ZIP code entry is correct for the
                         address and city; if it is not, the ZIP code will be automatically corrected.
   Online Text, Engl:    U.S. Zip Code: {textbox}
   Online Text, Span:    Código Postal de los EEUU: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                    - 56 -                                       April 2010
CCCApply Standard Application Data Dictionary                                             Contact Information



Permanent Address: Non-U.S. Postal Code

   Data Name:            permAddrIntlCode (Legacy: CCC: Perm Addr - Int‘l code)
   Description:          Postal code portion of applicant‘s non-U.S. permanent address.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Country is not USA; else error message, ―Permanent
                         address: You must specify the non-U.S. postal code.‖ [Spanish: ―Dirección
                         permanente: Debe especificar el Código Postal fuera de los EEUU.‖]
                         Must be blank if Country = USA; else error message, ―Permanent address: Non-
                         U.S. postal code is for non-U.S. addresses only.‖ [Spanish: ―Dirección
                         permanente: Los Códigos Postales que no sean de EEUU son sólo para
                         direcciones que no sean en los EEUU.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
   Online Text, Engl:    Non-U.S. Postal Code: {textbox}
   Online Text, Span:    Sin Código Postal en los EEUU: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 57 -                                          April 2010
CCCApply Standard Application Data Dictionary                                          Contact Information



Permanent Address: Country

   Data Name:            Permanent address – country
   Description:          Country portion of applicant‘s permanent address.
   Last Revision:        May 30, 2004
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response, else error message ―Permanent address: You must select
                         the country.‖ [Spanish: ―Dirección permanente: Debe seleccionar el país.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, the term ―Permanent Address‖ is replaced by
                         ―Parent/Guardian Address‖ in the online display; in Spanish, ―Dirección
                         Permanente‖ is replaced by ―Dirección del Padre/Tutor‖.
   Online Text, Engl:    Country: {selection list}
   Online Text, Span:    País: {selection list}
   Online Help:          None
   Values - Labels:      US [internal default] or other ISO country code (see Appendix E).




                                                     - 58 -                                     April 2010
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Daytime Telephone

   Data Name:            Primary phone number
   Description:          Applicant‘s daytime telephone number.
   Last Revision:        June 16, 2006
   MIS Correlation:      None
   Data Type/Format: US Phone 1; (xxx)xxx-xxxx
   Length:               14
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Optional user response
                         123-456-7890 and any number with all digits the same (e.g., 444-444-4444) are
                         not allowed.
   Usage:
   Notes/Constraints:
   Online Text, Engl:    Daytime telephone: {textbox} (###)###-####
   Online Text, Span:    Teléfono durante el día:: {textbox} (###)###-####
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 59 -                                      April 2010
CCCApply Standard Application Data Dictionary                                  Contact Information



Daytime Telephone Extension

   Data Name:            Primary phone - extension
   Description:          Extension for applicant‘s daytime telephone number.
   Last Revision:        August 26, 2005
   MIS Correlation:      None
   Data Type/Format: Integer 1 (0 to 9)
   Length:               4
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Extension (if any): {textbox} ####
   Online Text, Span:    Extensión (si hay alguna): {textbox} ####
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 60 -                               April 2010
CCCApply Standard Application Data Dictionary                                         Contact Information



Evening Telephone

   Data Name:            Secondary phone number
   Description:          Applicant‘s evening telephone number.
   Last Revision:        June 16, 2006
   MIS Correlation:      None
   Data Type/Format: US Phone 1; (xxx)xxx-xxxx
   Length:               14
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Optional user response
                         123-456-7890 and any number with all digits the same (e.g., 444-444-4444) are
                         not allowed.
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Evening telephone: {textbox} (###)###-####
   Online Text, Span:    Teléfono durante la noche: {textbox} (###)###-####
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 61 -                                      April 2010
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Evening Telephone Extension

   Data Name:            Secondary phone - extension
   Description:          Extension for applicant‘s evening telephone number.
   Last Revision:        August 26, 2005
   MIS Correlation:      None
   Data Type/Format: Integer 1 (0 to 9)
   Length:               4
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Extension (if any): {textbox} ####
   Online Text, Span:    Extensión (si hay alguna): {textbox} ####
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid text string




                                                   - 62 -                               April 2010
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Email Address

   Data Name:            Email address
   Description:          Applicant‘s email address.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               48
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          Required user response. Must contain one ‗@‘ symbol (not as the first character)
                         and one ‗.‘, and must not begin with ―mailto:‖; else error message, ―Email
                         address: invalid or absent. This question only accepts valid email addresses.‖
                         [Spanish: ―Correo electrónico: inválido o ausente. Esta respuesta sólo acepta
                         direcciones de correo electrónicas que sean válidos.‖]
                         Email address and confirmation must be identical; else error message, ―The
                         email addresses you entered do not match. Please reconfirm your email address.‖
                         [Spanish: ―Las direcciones de correo-electrónico que usted proporcionó no son
                         reconocidas. Favor de volver a confirmar su correo-electrónico.‖]
   Usage:                Used for automated emails to the applicant.
   Notes/Constraints:    If ―Check this box if you do not have a personal email address‖ is checked, the
                         Email Address fields will auto-populate with the applicant‘s default CCCApply
                         email address, automatically created by Xap when a CCCApply account is
                         created.
   Online Text, Engl:    Email address: {textbox}
                         Confirm email address: {textbox}
                         An email address is required for important messages about your admission and
                         registration. Please enter an email address that you check regularly.
                         {checkbox} Check this box if you do not have a personal email address.
                         CCCApply will give you a free email address that you can check at
                         CCCApply.org.
   Online Text, Span:    Correo electrónico: {textbox}
                         Confirme su correo electrónico: {textbox}
                         Es obligatorio mencionar una dirección de correo electrónico donde podamos
                         enviarle mensajes importantes sobre su admisión e inscripción. Ingrese una
                         dirección de correo electrónico que utilice frecuentemente.
                         {checkbox} Marque esta casilla si no tiene una dirección de correo electrónico
                         personal. CCCApply le dará una dirección de correo electrónico gratuita que
                         podrá revisar en CCCApply.org.
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Text string in valid email address format




                                                    - 63 -                                       April 2010
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Email Address Confirmation

   Data Name:            confirmEmail (Legacy: CCC: Confirm email)
   Description:          Applicant‘s email address.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               48
   Characteristics:      Downloadable
                         Auto-populates from account creation
   Input Rules:          See previous field
   Usage:                Minimizes errors in email address entry.
   Notes/Constraints:    See previous field
   Online Text, Engl:    Confirm email address: {textbox}
   Online Text, Span:    Confirme su correo electrónico: {textbox}
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Text string in valid email address format




                                                   - 64 -                     April 2010
CCCApply Standard Application Data Dictionary



                                                Education
On the CCCApply Education page, the applicant provides information about enrollment status
and educational history. The applicant is instructed at the top of the page, ―Answer the questions
on this page with regard to the starting date of the term you are applying for ‖, and the term and term
start date are shown.



Admit/Enrollment Status, Response

   Data Name:            enrollmentStatus (Legacy: CCC: Enrollment status)
   Description:          Admission/enrollment status as specified by applicant.
   Last Revision:        March 24, 2008
   MIS Correlation:
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Not downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select the enrollment
                         status.‖ [Spanish: ―Debe seleccionar su nivel de ingreso escolar.‖]
                         Cannot be ―1 – First time student‖ if college attendance is indicated in ―Colleges
                         Attended‖ section; else error message, ―You cannot have an Enrollment Status
                         of ‗First-time Student‘ if you have attended other colleges.‖ [Spanish: ―Usted no
                         puede tener estatus de grado escolar como ‗Estudiante de Primer Ingreso‘ si ya
                         ha asistido a otros colegios.‖]
                         Cannot be ―1 – First time student‖ if college degree is indicated in ―Higher
                         education level‖ field; else error message, ―You cannot have an enrollment
                         status of ‗First-time student‘ if you have received an associate or bachelor‘s
                         degree.‖ [Spanish: ―No puede tener un estatus de grado escolar como
                         ‗Estudiante de Primer Ingreso‘ si usted ya ha recibido un título de licenciatura o
                         de asociado‖]
                         If Admit/Enrollment Status is ―1A - Enrolling in high school (or lower grades)
                         and college at the same time‖ then High School Education Level must be ―1 -
                         Enrolled in college and high school (or lower grades) at the same time‖; else
                         error message, ―Answers to Enrollment Status and High School Education Level
                         do not agree: please fix one or the other.‖ [Spanish: ―Las respuestas para el
                         Grado Escolar y el Nivel de Educación de la Preparatoria no concuerdan. Favor
                         de corregir una o la otra respuesta.‖]
                         If Admit/Enrollment Status is ―1A - Enrolling in high school (or lower grades)
                         and college at the same time‖ then Higher Education Level cannot be ―7 -
                         Received an associate degree‖ or ―8 - Received a bachelor‘s degree or higher‖;
                         else error message, ―You cannot have an enrollment status of 'Enrolling in high
                         school (or lower grades) and college at the same time' if you have received an
                         associate or bachelor's degree.‖ [Spanish: ―Usted no puede tener un estatus de
                         grado escolar como 'Matricular en la preparatoria (o grados más bajos) y en el


                                                   - 65 -                                          April 2010
CCCApply Standard Application Data Dictionary                                                     Education



                         colegio al mismo tiempo' si usted ya ha recibido una licenciatura o título de
                         asociado.‖]
                         If Admit/Enrollment Status is ―1A - Enrolling in high school (or lower grades)
                         and college at the same time‖ and data is present in Colleges Attended section,
                         applicant is prompted to confirm the responses.
   Usage:                First character determines system-generated enrollmentStatusOneChar for MIS.
   Notes/Constraints:
   Online Text, Engl:    Enrollment status as of <term start date>: {selection list}
   Online Text, Span:    Nivel de Ingreso Escolar en <term start date>: {selection list}
   Online Help:          None
   Values - Labels:      1 - First-time student in college (after leaving high school)
                         2 - First time at this college; have attended another college
                         3 - Returning student to this college after absent for a main term
                         1A - Enrolling in high school (or lower grade) and college at the same time
                         Spanish:
                         1 - Estudiante principiante en colegio (después de salir de la preparatoria)
                         2 - Primer tiempo en este colegio; ha asistido otro colegio
                         3 - Estudiante que regresa a este colegio tras una ausencia del semestre
                         1A - Inscripción en la preparatoria (o grado académico inferior) y en el colegio
                         al mismo tiempo


Admit/Enrollment Status, MIS

   Data Name:            enrollmentStatusOneChar (Legacy: CCC: Enrollment status (1 char))
   Description:          Admission/enrollment status of applicant at this college.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB15, excluding ―unknown‖
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:
   Usage:                Value is taken from first character of Admit/Enrollment Status Response.
   Notes/Constraints:    None
   Online Text:          None
   Online Help:          None
   Values - Labels:      1 - First-time student in college (after leaving high school)
                         2 - Transfer student from another college
                         3 - Returning student to this college after absent for a main term
                         Y - Enrolling in high school (or lower grade) and college at the same time



                                                     - 66 -                                       April 2010
CCCApply Standard Application Data Dictionary                                                        Education



High School Education Level

   Data Name:            highSchoolEdLevel (Legacy: CCC: High school ed – level)
   Description:          Level of high school education attained by applicant to this time.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB11, first character
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select your high school
                         education level.‖ [Spanish: ―Debe seleccionar su nivel de educación de
                         preparatoria (high school).‖]
                         Response must be consistent with Admit/Enrollment Status Response; else
                         error message, ―Your responses to the enrollment status and high school
                         education level questions are contradictory. Please fix one or the other.‖
                         [Spanish: ―Las respuestas para el Grado Escolar y el Nivel de Educación de la
                         Preparatoria no concuerdan. Favor de corregir una o la otra respuesta.‖]
                         If High School Education Level is ―1 - Enrolled in high school (or lower grades)
                         and college at the same time‖ then Higher Education Level cannot be ―7 -
                         Received an associate degree‖ or ―8 - Received a bachelor‘s degree or higher‖;
                         else error message, ―Your responses to the high school education level and
                         college education level questions are contradictory. Please fix one or the other.‖
                         [Spanish: ―Sus respuestas sobre su nivel educativo de preparatoria y de estudios
                         superiores son contradictorias. Favor de corregir una u la otra respuesta.‖]
                         Response must be consistent with California High School Graduation; else error
                         message, ―Conflict between High School Education Level and California High
                         School Graduation.‖ [Spanish: ―Conflicto entre su Nivel Educativo de
                         Preparatoria y su Graduación de la Preparatoria en California.‖]
   Usage:                Used in determining system-generated Highest Education Level, which is he first
                         character of COMIS DED SB11.
   Notes/Constraints:    The following error check was removed in the 2006 annual update: May not
                         specify Higher Education Level if High School Education Level is 0; else error
                         message, “Your responses to the high school education level and college
                         education level questions are contradictory. Please fix one or the other.”
   Online Text, Engl:    High school education level as of <term start date>: {selection list}
   Online Text, Span:    Nivel de educación de preparatoria en <term start date>: {selection list}
   Online Help:          None




                                                    - 67 -                                           April 2010
CCCApply Standard Application Data Dictionary                                                    Education



   Values - Labels:      0 - Not a graduate of, and no longer enrolled in high school
                         1 - Will be enrolled in high school (or lower grade) and college at the same time
                         2 - Currently enrolled in adult school
                         3 - Received high school diploma
                         4 - Passed the GED, or received a High School Certificate of Equivalency
                         5 - Received a Certificate of California High School Proficiency
                         6 - Received a diploma/certificate of graduation from a Foreign secondary
                              school
                         Spanish:
                         0 - No soy graduado, y no estoy inscrito en la preparatoria
                         1 - Estará inscrito en escuela secundaria (o grado académico inferior) y
                              universidad al mismo tiempo
                         2 - Actualmente inscrito en escuela para adultos
                         3 - Recibí un diploma de preparatoria
                         4 - Pase la prueba GED, o recibí un certificado o equivalente de preparatoria
                         5 - Recibí un Certificado de Rendimiento de Preparatoria de California
                         6 - Recibí un diploma/certificado de graduación de una escuela secundaria
                              extranjera




                                                   - 68 -                                        April 2010
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High School Completion Date

   Data Name:            highSchoolCompletionDate (Legacy: CCC: High school ed - compl date)
   Description:          Date on which applicant completed high school.
   Last Revision:        March 24, 2008
   MIS Correlation:      See Usage
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if High School Education Level has value of 3 to 6, and
                         must be earlier than start of term (or, if HS Ed Level code=3 and HS Completion
                         Date is in June, the HS Completion Date must be less than 15 days later than the
                         start of the term); else error message, ―High school education level completion
                         date: invalid or absent. The field must be a valid date in mm/dd/yyyy format.‖
                         [Spanish: ―Fecha en que terminó su nivel de educación de preparatoria: inválido
                         o ausente. El apartado debe ser en fecha válida en formato mm/dd/aaaa.‖]
                         Must be blank if High School Education Level has value of 0 to 2; else error
                         message, ―Cannot state a high school completion date for the level of high
                         school education entered; please fix one of the two answers.‖ [Spanish: ―No
                         puede indicar una fecha para terminar la preparatoria según la repuesta que
                         proporcionó sobre su nivel de educación de preparatoria. Favor de corregir una o
                         ambas respuestas.‖]
                         If High School Education Level is ―1 - Will be enrolled in college and high
                         school (or lower grades) at the same time,‖ High School Completion Date may
                         be between Start of Term and 4 years after Start of Term, or blank. If more than
                         4 years, result is error message, ―For the level of high education stated, high
                         school completion date cannot be more than 4 years after start of term; please
                         correct the date or leave blank if more than 4 years.‖ [Spanish: ―Para el nivel de
                         la educación de la preparatoria indicado, fecha de terminación de preparatoria no
                         puede ser más de 4 años depues del comienzo del término; por favor de corregir
                         o dejar en blanco si es más de 4 años.‖] If before start of term, result is error
                         message, ―For the level of high education stated, high school completion date
                         cannot be before start of term; please fix one of the two answers.‖ [Spanish:
                         ―Para el nivel de la educación del instituto indicado, fecha de terminación de
                         instituto no puede ser antes que comienze el término; por favor de corregir una o
                         ambas respuestas.‖]
                         For terms beginning in July through April, must be less than current year + 1 and
                         greater than date of birth; else error message, ―High school education level
                         completion date: invalid or absent. The field must be a valid date in mm/dd/yyyy
                         format.‖ [Spanish: ―Fecha en que terminó su nivel de educación de preparatoria:
                         inválido o ausente. El apartado debe ser en fecha válida en formato
                         mm/dd/aaaa.‖]
                         For terms beginning in May and June, must be before July 1 of current year and
                         greater than date of birth; else error message, ―The date you will complete high
                         school may not be after June 30 of the year of the term you are applying for.
                         Please change your answers to reflect your education level on June 30.‖


                                                   - 69 -                                         April 2010
CCCApply Standard Application Data Dictionary                                                    Education



                         [Spanish: ―La fecha que usted completariá la preparatoria no puede ser después
                         de junio 30 del año del término que usted solicita. Por favor de cambiar su
                         respuesta para reflejar su nivel de educación para el 30 de junio.‖]
   Usage:                Used in determining system-generated Highest Education Completion Date,
                         characters 2 through 5 of COMIS DED SB11.
   Notes/Constraints:    None
   Online Text, Engl:    High school completion date (if unsure of the exact day, please estimate):
                         {month list} {day list} {textbox} yyyy
   Online Text, Span:    Fecha en que terminó la preparatoria (si esta inseguro del dia exacto, estime por
                         favor): {month list} {day list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      Valid calendar date
                         [internal default is null]




                                                      - 70 -                                     April 2010
CCCApply Standard Application Data Dictionary                                                     Education



Higher Education Level

   Data Name:            higherEdLevel (Legacy: CCC: Higher ed – level)
   Description:          Highest level of post-high school education attained by applicant to this time.
   Last Revision:        March 24, 2008
   MIS Correlation:      See Usage
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Higher Education Completion Date is provided; else
                         error message, ―Cannot state a college education completion date without a level
                         of achievement; please fix one of the two answers.‖ [Spanish: ―No puede indicar
                         una fecha en la que terminó sus estudios superiores, sin indicar un título que
                         recibió; favor de corregir una o ambas respuestas.‖]
                         May not specify a degree if High School Education Level is 1; else error
                         message, ―Your responses to the high school education level and college
                         education level questions are contradictory. Please fix one or the other.‖
                         [Spanish: ―Sus respuestas sobre su nivel educativo de preparatoria y de estudios
                         superiores son contradictorias. Favor de corregir una u la otra respuesta.‖]
                         May not specify a lower Ed Level than any Degree Type indicated in the
                         ―Colleges Attended‖ section; else error message, ―The Higher Education Level
                         you selected is not consistent with the Degree(s) you specified for Colleges
                         Attended; please fix one or the other.‖ [Spanish: ―El Nivel de la Educación
                         superior que usted escogió no es coherente con el tipo de título que usted
                         especificó para Colegios Asistidos; por favor de corregir uno o el otro.‖]
   Usage:                Used in determining system-generated Highest Education Level, character 1 of
                         COMIS DED SB11.
   Notes/Constraints:    Higher Ed Level can specify a higher degree than the highest ―Degree‖ type at a
                         College Attended because it is possible that the degree was received from a
                         college not included in those listed.
                         Error checking that disallowed a college degree if the applicant was not a high
                         school graduate or equivalent was removed in 2006 annual update as not valid.
   Online Text, Engl:    Higher education level as of <term start date>: {selection list}
   Online Text, Span:    Nivel de educación superior en <term start date>: {selection list}
   Online Help:          None
   Values - Labels:      null [internal default]
                         X - No degree [Sp: Ningún un título]
                         7 - Received an associate degree [Sp: Recibí un título de asociado]
                         8 - Received a bachelor‘s degree or higher [Sp: Recibí un título de licenciatura
                                                                         o más alto]




                                                     - 71 -                                       April 2010
CCCApply Standard Application Data Dictionary                                                     Education



Higher Education Completion Date

   Data Name:            higherEdCompletionDate (Legacy: CCC: Higher ed - compl date)
   Description:          Date on which applicant received a college degree.
   Last Revision:        March 24, 2008
   MIS Correlation:      See Usage
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Higher Education Level has value of 7 to 8; else error
                         message, ―Higher education level completion date: invalid or absent. The field
                         must be a valid date in mm/dd/yyyy format.‖ [Spanish: ―La fecha que terminó su
                         nivel educativo más alto: inválida o ausente. El apartado debe ser en fecha válida
                         en formato mm/dd/aaaa.‖]
                         Must be blank if no Higher Education Level (7 or 8) specified; else error
                         message, ―Cannot state a college education completion date without a level of
                         achievement; please fix one of the two answers.‖ [Spanish: ―No puede indicar
                         una fecha en la que terminó sus estudios superiores, sin indicar un título que
                         recibió; favor de corregir una o ambas respuestas.‖]
                         Must be less than current year + 1 and greater than date of birth; else error
                         message, ―Higher education level completion date: invalid or absent. The field
                         must be a valid date in mm/dd/yyyy format.‖ [Spanish: ―La fecha que terminó su
                         nivel educativo más alto: inválida o ausente. El apartado debe ser en fecha válida
                         en formato mm/dd/aaaa.‖]
                         Must be prior to start of term applied for; else error message, ―The date you will
                         complete your college education is after the start date of the term you are
                         applying for. Please change your answers to reflect your education level before
                         the start of the term.‖ [Spanish: ―La fecha en que terminará su educación
                         superior es después del periodo de solicitud para el cual está solicitando. Favor
                         de cambiar sus respuestas para reflejar el nivel educativo antes del comienzo del
                         periodo de solicitud.‖]
   Usage:                Used in determining system-generated Highest Education Completion Date,
                         characters 2 through 5 of COMIS DED SB11.
   Notes/Constraints:    None
   Online Text, Engl:    College degree date (leave blank if no degree; if unsure of the exact day, please
                         estimate): {month list} {day list} {textbox} yyyy
   Online Text, Span:    Fecha en que terminó su nivel de educacion mas alto (si esta inseguro del dia
                         exacto, estime por favor): {month list} {day list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      [internal default] is null]
                         Valid calendar date




                                                       - 72 -                                     April 2010
CCCApply Standard Application Data Dictionary                                                    Education



Highest Education Level

   Data Name:            highestEdLevel (Legacy: CCC: Highest education level)
   Description:          Level of highest education attained by applicant to this time.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB11, character 1
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:
   Usage:                Generated by system from education level responses.
   Notes/Constraints:    None
   Online Text:          None
   Online Help:          None
   Values - Labels:      0 - Not a graduate of, and no longer enrolled in high school
                         1 - Special Admit Student - Will be enrolled in college and high school (or lower
                         grades) at the same time
                         2 - Currently enrolled in adult school
                         3 - Received high school diploma
                         4 - Passed the GED, or received a High School Certificate of Equivalency
                         5 - Received a certificate California High School Proficiency
                         6 - Foreign secondary school diploma/certificate of graduation
                         7 - Received an associate degree
                         8 - Received a bachelor degree or higher




                                                   - 73 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                  Education



Completion Date for Highest Education Level

   Data Name:            highestEducationLevelYear (Legacy: CCC: Highest educ level – year)
   Description:          Year in which applicant completed highest education level.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB11, characters 2-5
   Data Type/Format: Date 11; yyyy
   Length:               4
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:
   Usage:                Generated by system from education level completion date responses.
   Notes/Constraints:    None
   Online Text:          None
   Online Help:          None
   Values - Labels:      0000 if Highest Education Level = 0, 1, or 2
                         Otherwise, highest year of High School Completion Date or Higher Education
                         Completion Date




                                                  - 74 -                                       April 2010
CCCApply Standard Application Data Dictionary                                                           Education



Graduated from California High School

   Data Name:            graduatedCAHS (Legacy: CCC: Graduated from CA HS?)
   Description:          Whether applicant is a graduate of a California high school.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to specify
                         whether or not you have received a diploma or certificate of completion from a
                         California high school, a California High School Certificate of Equivalency (GED), or a
                         Certificate of California High School Proficiency.‖ [Spanish: ―Debe seleccionar Sí o No
                         para especificar si se graduó o no de una preparatoria en California o logró un nivel
                         equivalente‖]
                         May not be Yes if High School Education Level is 0, 1, or 2; else error message,
                         ―Conflict between High School Education Level and California High School
                         Graduation.‖ [Spanish: ―Conflicto entre su Nivel Educativo de Preparatoria y su
                         Graduación de la Preparatoria en California.‖]
                         May not be Yes if High School Education Level is 5; else error message, ―You cannot
                         select "Received a Certificate of California High School Proficiency" for High School
                         Education Level if you do not select Yes to "I have received a diploma or certificate of
                         completion from a California high school, a California High School Certificate of
                         Equivalency (GED), or a Certificate of California High School Proficiency". Please
                         correct one or the other.‖ [Spanish: ―No puede seleccionar "Recibió un Certificado de
                         California High School Proficiency" para el nivel de educación secundaria si no
                         selecciona Sí en "Me gradué de una preparatoria de California, o obtuve el equivalente,
                         tal como un Certificado de Equivalencia de Preparatoria, otorgado por la Oficina Estatal
                         de California para el GED o cuento con un Certificado de Rendimiento, girado por la
                         Examinación de California para el Rendimiento de Preparatoria". Por favor, corrija el
                         campo que corresponda.‖]

   Usage:                Used in AB540 Waiver algorithm; see Appendix C.
                         If this field is Yes and Last High School Attended: State is not California,
                         integrity check flag 11 will be generated.
   Notes/Constraints:    None.
   Online Text, Engl:    I have received a diploma or certificate of completion from a California high
                         school, a California High School Certificate of Equivalency (GED), or a
                         Certificate of California High School Proficiency: {selection list}
   Online Text, Span:    Me gradué de una preparatoria de California, o obtuve el equivalente, tal como un
                         Certificado de Equivalencia de Preparatoria, otorgado por la Oficina Estatal de
                         California para el GED o cuento con un Certificado de Rendimiento, girado por la
                         Examinación de California para el Rendimiento de Preparatoria: {selection list}
   Online Help:
   Values - Labels:      1 - Yes/Sí
                         0 - No [internal default]




                                                     - 75 -                                             April 2010
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Attended California High School for Three Years

   Data Name:            attendedCAHS3Years (Legacy: CCC: Attended CA HS 3 years?)
   Description:          Whether applicant attended a California high school for three years.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you attended high school in California for three or more
                         years.‖ [Spanish: ―Debe seleccionar Sí o No para especificar si asistió a una
                         preparatoria en California por tres años o más.‖]
                         If ―Yes‖, and age of applicant (as determined from birth-date) is less than 25,
                         then Last High School Attended must contain a valid high school ―Did not attend
                         high school‖ must not be checked; else error message, ―Conflict between Last
                         High School Attended and California High School Attendance.‖ [Spanish:
                         ―Conflicto entre la Ultima Preparatoria a la que asistió y Asistencia a la
                         Preparatoria en California.‖]
   Usage:                Used in AB540 Waiver algorithm; see Appendix C.
   Notes/Constraints:    None
   Online Text, Engl:    I have attended high school in California for three or more years: {selection list}
   Online Text, Span:    Asistí una preparatoria en California por tres años o más: {selection list}
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 - No [internal default]




                                                     - 76 -                                            April 2010
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Last High School Attended: Name

   Data Name:            High sch 1 enrolled - name
   Description:          Name of last high school attended by applicant.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               30
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if age < 25, unless ―Did not attend high school‖
                         checkbox is checked; else error message, ―High school: You must select the
                         school from the list.‖ [Spanish: ―Preparatoria (High school): Debe seleccionar la
                         escuela de la lista.‖]
   Usage:
   Notes/Constraints:    Finder lists most US high schools; option to enter name as text.
   Online Text, Engl:    High school: {name field} Find High School {button opens high school finder}
   Online Text, Span:    Preparatoria (High school): {name field} Encontrar la Preparatoria {button opens
                         high school finder}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or text string




                                                    - 77 -                                       April 2010
CCCApply Standard Application Data Dictionary                                                   Education



Did Not Attend High School

   Data Name:            notAttendHS (Legacy: CCC - Did not attend high school)
   Description:          Applicant did not attend high school.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response.
                         Cannot be checked if a high school is selected; else error message, ―You cannot
                         have ‗Did not attend high school‘ checked if you selected a high school.‖
                         [Spanish: ―No puede tener ‗No asistí a una preparatoria‘ indicada si seleccionó
                         una preparatoria.‖]
                         Cannot be checked if ―Attended high school in California for three years‖ is
                         ―Yes‖; else error message, ―Conflict between Last High School Attended and
                         California High School Attendance.‖ [Spanish: ―Conflicto entre la Ultima
                         Preparatoria a la que asistió y Asistencia a la Preparatoria en California.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    {Checkbox}   Did not attend high school
   Online Text, Span:    {Checkbox}   No asistió a la preparatoria
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                      - 78 -                                    April 2010
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Last High School Attended: City

   Data Name:            High sch 1 address - city
   Description:          City where last high school attended by applicant is located.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from finder or previous entry
   Input Rules:          Required user response if age < 25 (unless ―Did not attend high school‖
                         checkbox is checked) or Last High School Name is entered; else error message,
                         ―High school: You must specify the city.‖ [Spanish: ―Preparatoria: Debe
                         especificar la ciudad.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    City: {textbox}
   Online Text, Span:    Ciudad: {textbox}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or text string




                                                     - 79 -                                   April 2010
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Last High School Attended: State

   Data Name:            High sch 1 address - state
   Description:          State where last high school attended by applicant is located.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from finder or previous entry
   Input Rules:          Required user response if age < 25 (unless ―Did not attend high school‖
                         checkbox is checked) or Last High School Name is entered; else error message,
                         ―High school: You must select the state or ‗Foreign Country‘ from the list.‖
                         [Spanish: ―Preparatoria: Debe seleccionar el estado o ‗Foreign Country‘ de la
                         lista.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:
   Online Text, Engl:    State: {selection list}
   Online Text, Span:    Estado: {selection list}
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         XX - Foreign Country
                         Valid state code from Appendix E.




                                                      - 80 -                                  April 2010
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Last High School Attended: Country

   Data Name:            High sch 1 address - country
   Description:          Country where last high school attended by applicant is located.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from finder or previous entry
   Input Rules:          Required user response if age < 25 (unless ―Did not attend high school‖
                         checkbox is checked) or Last High School Name is entered; else error message,
                         ―High school: You must select the country.‖ [Spanish: ―Preparatoria: Debe
                         seleccionar el país.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Country: {selection list}
   Online Text, Span:    País: {selection list}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or ISO country code (see Appendix E)..




                                                     - 81 -                                     April 2010
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Last High School Attended: CDS Code

   Data Name:            highSchoolCDSCode1 (Legacy: High sch 1 enrolled - CDS code)
   Description:          CDS code of last high school attended by applicant.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               6
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:
   Notes/Constraints:    Value is system-generated based on high school name, state, and/or country as
                         described below (Values – Labels).
                         The CCCApply coding for out-of-state U.S. high schools uses the format
                         ―600ss0‖, and thus differs slightly from the older CCC MIS coding format
                         ―6000ss‖ (where ―ss‖ is the two-digit state code). Currently, CCC MIS
                         aggregates all out-of-state U.S. high schools under the code ―6XXXXX‖.
                         If desired, the Download Wizard can be used to convert the CCCApply format to
                         the older MIS format.
   Online Text:          None
   Online Help:          None
   Values - Labels:      blank/null [internal default] if high school is blank.
                         If high school Country is not USA, then value = ―8XXXXX‖.
                         If high school State is California and the high school maps to the CDS database,
                         then value = the high school‘s CDS code.
                         If high school State is California and the high school does NOT map to the CDS
                         database, then value = ―600050‖.
                         If high school Country is USA but State is not California, then value is
                         determined by State as follows:

                           AL - ―600010‖               MD - ―600200‖               RI - ―600390‖
                           AK - ―600020‖               MA - ―600210‖               SC - ―600400‖
                           AZ - ―600030‖               MI - ―600220‖               SD - ―600410‖
                           AR - ―600040‖               MN - ―600230‖               TN - ―600420‖
                           CO - ―600060‖               MS - ―600240‖               TX - ―600430‖
                           CT - ―600070‖               MO - ―600250‖               UT - ―600440‖
                           DE - ―600080‖               MT - ―600260‖               VT - ―600450‖
                           DC - ―600510‖               NE - ―600270‖               VA - ―600460‖
                           FL - ―600090‖               NV - ―600280‖               WA - ―600470‖
                           GA - ―600100‖               NH - ―600290‖               WV - ―600480‖
                           HI - ―600110‖               NJ - ―600300‖               WI - ―600490‖
                           ID - ―600120‖               NM - ―600310‖               WY - ―600500‖



                                                    - 82 -                                          April 2010
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                           IL - ―600130‖                 NY - ―600320‖           AS - ―600610‖
                           IN - ―600140‖                 NC - ―600330‖           CZ - ―600770‖
                           IA - ―600150‖                 ND - ―600340‖           VI - ―600890‖
                           KS - ―600160‖                 OH - ―600350‖           PR - ―600810‖
                           KY - ―600170‖                 OK - ―600360‖           GU - ―600650‖
                           LA - ―600180‖                 OR - ―600370‖
                           ME - ―600190‖                 PA - ―600380‖




Last High School Attended: CEEB

   Data Name:            High sch 1 enrolled - ceeb
   Description:          CEEB (SAT) code of last high school attended by applicant.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               7
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:
   Notes/Constraints:    CEEB codes are associated with high school names in data table; null if code not
                         in data table.
   Online Text:          None
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Codes from database table




                                                    - 83 -                                      April 2010
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College/University 1: Name

   Data Name:            College enrolled 1 – name
   Description:          Name of most recent college/university attended by applicant.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               30
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Enrollment Status = ―Transfer‖ or Highest Ed Level =
                         ―Received an associate‘s degree‖ or ―Received a bachelor‘s degree‖; else error
                         message, ―College/University 1: You must select the institution from the list.‖
                         [Spanish: ―Colegio/Universidad 1: Debe seleccionar la institución de la lista.‖]
   Usage:
   Notes/Constraints:    Finder lists most US colleges/universities; option to enter name as text
   Online Text, Engl:    Name: {name field} Find College 1 {button opens college finder}
   Online Text, Span:    Nombre: {name field} Encontrar Colegio 1 {button opens college finder}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or text string




                                                    - 84 -                                          April 2010
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College/University 1: City

   Data Name:            College 1 address - city
   Description:          City where college attended by applicant is located.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from finder or previous entry
   Input Rules:          Required user response if college name filled in; else error message,
                         ―College/University 1: You must specify the city.‖ [Spanish:
                         ―Colegio/Universidad 1: Debe especificar la ciudad.‖]
                         No error if filled in when previous responses make the field not applicable (but
                         input is saved and auto-populates).
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    City: {textbox}
   Online Text, Span:    Ciudad: {textbox}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or text string




                                                    - 85 -                                       April 2010
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College/University 1: State

   Data Name:            College 1 address - state
   Description:          State where college attended by applicant is located.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from finder or previous entry
   Input Rules:          Required user response if college name filled in; else error message,
                         ―College/University 1: You must select the state or ‗Foreign Country‘ from the
                         list.‖ [Spanish: ―Colegio/Universidad 1: Debe seleccionar el estado o ‗Foreign
                         Country‘ de la lista.‖]
                         No error if filled in when previous responses make the field not applicable (but
                         input is saved and auto-populates).
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    None
   Online Text, Engl:    State: {selection list}
   Online Text, Span:    Estado: {selection list}
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         XX - Foreign Country
                         Valid state code from Appendix E.




                                                     - 86 -                                      April 2010
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College/University 1: Country

   Data Name:            College 1 address - country
   Description:          Country where College Attended 1 by applicant is located.
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from finder or previous entry
   Input Rules:          Required user response if college name filled in; else error message,
                         ―College/University 1: You must select the country.‖ [Spanish:
                         ―Colegio/Universidad 1: Debe seleccionar el país.‖]
                         No error if filled in when previous responses make the field not applicable (but
                         input is saved and auto-populates).
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Country: {selection list}
   Online Text, Span:    Pais: {selection list}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or ISO country code (see Appendix E).




                                                     - 87 -                                      April 2010
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College/University 1: CDS Code

   Data Name:            collegeCDSCode1 (Legacy: College enrolled 1 - CDS code)
   Description:          CDS code of college most recently attended by applicant.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               6
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:
   Notes/Constraints:    Value is system-generated based on college name, state, and/or country as
                         described below (Values – Labels).
                         The CCCApply coding for out-of-state U.S. colleges uses the format ―600ss0‖,
                         and thus differs slightly from the older CCC MIS coding format ―6000ss‖
                         (where ―ss‖ is the two-digit state code). Currently, CCC MIS aggregates all out-
                         of-state U.S. colleges under the code ―6XXXXX‖.
                         If desired, the Download Wizard can be used to convert the CCCApply format to
                         the older MIS format.
   Online Text:          None
   Online Help:          None
   Values - Labels:      blank/null [internal default] if college is blank.
                         If college Country is not USA, then value = ―8XXXXX‖.
                         If college State is California and the college maps to the CDS database, then
                         value = the college‘s CDS code.
                         If college State is California and the college does NOT map to the CDS
                         database, then value = ―600050‖.
                         If college Country is USA but State is not California, then value is determined
                         by State as follows:

                           AL - ―600010‖              MD - ―600200‖               RI - ―600390‖
                           AK - ―600020‖              MA - ―600210‖               SC - ―600400‖
                           AZ - ―600030‖              MI - ―600220‖               SD - ―600410‖
                           AR - ―600040‖              MN - ―600230‖               TN - ―600420‖
                           CO - ―600060‖              MS - ―600240‖               TX - ―600430‖
                           CT - ―600070‖              MO - ―600250‖               UT - ―600440‖
                           DE - ―600080‖              MT - ―600260‖               VT - ―600450‖
                           DC - ―600510‖              NE - ―600270‖               VA - ―600460‖
                           FL - ―600090‖              NV - ―600280‖               WA - ―600470‖
                           GA - ―600100‖              NH - ―600290‖               WV - ―600480‖
                           HI - ―600110‖              NJ - ―600300‖               WI - ―600490‖
                           ID - ―600120‖              NM - ―600310‖               WY - ―600500‖
                           IL - ―600130‖              NY - ―600320‖               AS - ―600610‖



                                                   - 88 -                                        April 2010
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                           IN - ―600140‖                 NC - ―600330‖            CZ - ―600770‖
                           IA - ―600150‖                 ND - ―600340‖            VI - ―600890‖
                           KS - ―600160‖                 OH - ―600350‖            PR - ―600810‖
                           KY - ―600170‖                 OK - ―600360‖            GU - ―600650‖
                           LA - ―600180‖                 OR - ―600370‖
                           ME - ―600190‖                 PA - ―600380‖




College/University 1: ceeb

   Data Name:            College enrolled 1 - ceeb
   Description:          CEEB (SAT) code of college most recently attended by applicant.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               7
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:
   Notes/Constraints:    CEEB codes are associated with college names in data table; null if code not in
                         data table.
   Online Text:          None
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Codes from database table




                                                     - 89 -                                      April 2010
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College/University 1: Date From

   Data Name:            College enrolled 1 - date from
   Description:          Date applicant began attending college 1.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: Date 05; mm/yyyy
   Length:               7
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if college name filled in; else error message,
                         ―College/University 1: Date attended from is invalid or absent. The field must be
                         a valid date in mm/yyyy format.‖ [Spanish: ―Colegio/Universidad 1: La fecha
                         desde que asistió es inválida o ausente. Este apartado debe ser con una fecha
                         válida en formato mm/aaaa.‖]
                         Must be less than current year + 1 and greater than date of birth; else error
                         message, ―College/University 1: Date attended from is invalid or absent. The
                         field must be a valid date in mm/yyyy format.‖ [Spanish: ―Colegio/Universidad
                         1: La fecha desde que asistió es inválida o ausente. Este apartado debe ser con
                         una fecha válida en formato mm/aaaa.‖]
                         No error if filled in when previous responses make the field not applicable (but
                         input is saved and auto-populates).
   Usage:                Secondary data element used to sort attended colleges for download.
   Notes/Constraints:    None
   Online Text, Engl:    Date attended from: {month list} {textbox} yyyy
   Online Text, Span:    Fecha en que empezó asistir: {month list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Valid date




                                                   - 90 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                     Education



College/University 1: Date To

   Data Name:            College enrolled 1 - date to
   Description:          Date applicant ceased attending college 1.
   Last Revision:        Feb. 17, 2003
   MIS Correlation:      None
   Data Type/Format: Date 05; mm/yyyy
   Length:               7
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if college name filled in; else error message,
                         ―College/University 1: Date attended to is invalid or absent. The field must be a
                         valid date in mm/yyyy format.‖ [Spanish: ―Colegio/Universidad 1: La fecha
                         hasta que dejó de asistir es inválida o ausente. Este apartado debe ser con una
                         fecha válida en formato mm/aaaa.‖]
                         Must be less than current year + 1 and greater than date of birth; else error
                         message, ―College/University 1: Date attended to is invalid or absent. The field
                         must be a valid date in mm/yyyy format.‖ [Spanish: ―Colegio/Universidad 1: La
                         fecha hasta que dejó de asistir es inválida o ausente. Este apartado debe ser con
                         una fecha válida en formato mm/aaaa.‖]
                         No error if filled in when previous responses make the field not applicable (but
                         input is saved and auto-populates).
   Usage:                Primary data element used to sort attended colleges for download.
   Notes/Constraints:    None
   Online Text, Engl:    to: {month list} {textbox} yyyy
   Online Text, Span:    Fecha en que empezó hasta: {month list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Valid date




                                                     - 91 -                                      April 2010
CCCApply Standard Application Data Dictionary                                                   Education



College/University 1: Degree Type

   Data Name:            collegeDegreeType1 (Legacy:CCC: College 1 - Degree type)
   Description:          Degree received from college 1, if any.
   Last Revision:        March 11, 2009
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if degree date filled in; else error message,
                         ―College/University 1: You must select the degree type.‖ [Spanish:
                         ―Colegio/Universidad 1: Debe seleccionar el tipo de título.‖]
                         May not indicate a degree if ―Higher Education Level‖ is ―No degree‖; else error
                         message, ―College degree selection invalid or absent.‖ [Spanish: ―El tipo de
                         título es inválida.‖]
   Usage:                Not used in determining system-generated Highest Education Level.
   Notes/Constraints:    None
   Online Text, Engl:    Degree: {selection list}
   Online Text, Span:
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         X - No degree [Sp: Ningún un título]
                         A - Associate degree [Sp: Título de Asociado]
                         B - Bachelor degree or higher [Sp: Licenciatura o más alto]
                         C - Certificate [Sp: Certificado]




                                                    - 92 -                                      April 2010
CCCApply Standard Application Data Dictionary                                                    Education



College/University 1: Degree Date

   Data Name:            collegeDegreeDate1 (Legacy: CCC: College 1 - Degree date)
   Description:          Date applicant received degree from college 1.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Date 05; mm/yyyy
   Length:               7
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if degree indicated; else error message, ―College/
                         University 1: Date degree completed is invalid or absent. The field must be a
                         valid date in mm/yyyy format.‖ [Spanish: ―Colegio/Universidad 1: La fecha en
                         que terminó su título es inválida o ausente. Este apartado debe ser con una fecha
                         válida en formato mm/aaaa.‖]
   Usage:                Not used in determining system-generated Highest Education Completion Date.
   Notes/Constraints:    No error checking with Higher Education Completion Date field or with College
                         1 Date To field.
   Online Text, Engl:    Date degree completed: {month list} {textbox} yyyy
   Online Text, Span:
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Valid date




                                                   - 93 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                      Education



College/University 2

Data fields, characteristics, and values for College/University 2 (the applicant‘s second-most-
recently-attended college) are the same as for College/University 1. Colleges will be sorted and
saved in order of most recent date last attended (―Date To‖), regardless of the order in which the
applicant enters them.

College/University 3

Data fields, characteristics, and values for College/University 3 (the applicant‘s third-most-
recently-attended college) are the same as for College/University 1. Colleges will be sorted and
saved in order of most recent date last attended (―Date To‖), regardless of the order in which the
applicant enters them.

College/University 4

Data fields, characteristics, and values for College/University 4 (the applicant‘s fourth-most-
recently-attended college) are the same as for College/University 1. Colleges will be sorted and
saved in order of most recent date last attended (―Date To‖), regardless of the order in which the
applicant enters them.


More Than 4 Colleges Attended?

   Data Name:            moreThanFourColleges (Legacy: CCC - More than 4 colleges?)
   Description:          Whether applicant has attended more than the maximum of four colleges
                         reportable on application.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Cannot check unless four colleges are filled in; else error message, ―You cannot
                         have ‗Check here if more than four institutions attended‘ checked unless you enter
                         in four colleges/universities.‖ [Spanish: ―No puede tener ‗Marque aquí si asistió a
                         más de cuatro instituciones‘ al menos que ingrese cuatro colegios/universidades.‖]
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    {Checkbox}   Check here if more than four institutions attended.
   Online Text, Span:    {Checkbox}   Marque aquí si asistió a más de cuatro instituciones.
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]


                                                      - 94 -                                       April 2010
CCCApply Standard Application Data Dictionary



                                                Residency
CCCApply includes two Residency pages: Residency 1 and Residency 2. On these pages, the
applicant provides information about citizenship, military status, and residency in California.


Residency Determination

A preliminary determination of residency status is made based on the applicant‘s responses
according to the Residency Determination Algorithm described in Appendix A. The residency
determination outcome is not revealed to the applicant, but is included in the downloadable data.




                                                   - 95 -                                 April 2010
CCCApply Standard Application Data Dictionary                                                      Residency



Citizenship Status

   Data Name:            citizenshipStatus (Legacy: CCC: Citizenship status)
   Description:          Applicant‘s U.S. citizenship status.
   Last Revision:        March 24, 2008
   MIS Correlation:      COMIS DED SB06, except ―unknown‖
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select your citizenship
                         status.‖ [Spanish: ―Debe seleccionar su estatus de ciudadanía.‖]
   Usage:                Used in Residency Algorithm as indicated in Table A.
   Notes/Constraints:    None
   Online Text, Engl:    Citizenship status: {selection list}
   Online Text, Span:    Estatus de ciudadanía: {selection list}
   Online Help, Engl: Citizenship
                         Select from the options provided. If you are a U.S. citizen, select that option and
                         continue to the next question. If you are not a U.S. citizen, select the correct
                         option and answer the next set of questions regarding visa/alien information.
                         If you select “Other” please contact the admission office at the school you are
                         applying to AFTER you complete this application.

   Online Help, Span: Ciudadanía
                         Seleccione las respuestas apropiadas. Si usted es ciudadanos de EE.UU.
                         seleccione esa opción y continúe a la siguiente pregunta. Si usted, no es
                         ciudadano de EE.UU., seleccione la opción apropiada y conteste las siguientes
                         preguntas relacionadas con la información de su residencia permanente/visa.
                         Si selecciona “Otro”, por favor comuníquese con la oficina de admisión del
                         colegio al que está solicitando DESPUES de que haya terminado esta solicitud.

   Values - Labels:      1 - U.S. Citizen                           1 - Ciudadano Estadounidense
                         2 - Permanent Resident                     2 - Residente Permanente
                         3 - Temporary Resident / Amnesty           3 - Residente Temporal/Amnistía
                         4 - Refugee / Asylee                       4 - Refugiado/Asilado
                         5 - Student Visa (F-1 or M-1)              5 - Visa de Estudiante (F1 o M1)
                         6 - Other                                  6 - Otro




                                                       - 96 -                                      April 2010
CCCApply Standard Application Data Dictionary                                                   Residency



Alien Registration Number

   Data Name:            visaNumber (Legacy: CCC: Visa number)
   Description:          Applicant‘s alien registration number.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               20
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if citizenshipStatus=2; else error message, ―Alien
                         registration number: invalid or absent.‖ [Spanish: ―Número de residencia
                         permanente: inválido o ausente.‖]
                         Optional user response if citizenshipStatus=3 or =4.
                         Must be blank if citizenshipStatus=1, =5, or =6; else error message, ―You cannot
                         enter an alien registration number if your citizenship status is ‗U.S. Citizen,‘
                         ‗Student Visa,‘ or ‗Other Status‘.‖ [Spanish: ―No puede proporcionar un número
                         de residente permanente si usted es ciudadano estadounidense, tiene ‗Visa de
                         Estudiante‘ u ‗Otro Estatus.‘‖]
                         If there is an entry in the Alien Registration Number field, ―No documents‖ must
                         not be checked; else error message, ―You cannot select 'No documents' if you
                         enter an Alien Registration Number. Please fix one of the entries.‖ [Spanish:
                         ―No puede seleccionar 'Sin documentación' si ha especificado un Número de
                         residencia permanente. Por favor, corrija una de las entradas.‖]
   Usage:                Used in Residency Algorithm as indicated in Table A.
                         If a valid Alien Registration Number is missing when needed, integrity check
                         flag 50 will be generated.
   Notes/Constraints:    None
   Online Text, Engl:    If you are not a U.S. citizen, please enter the following:
                         Alien registration number: {textbox}
   Online Text, Span:    Si no es ciudadano de los Estados Unidos, ingrese la siguiente información:
                         Número de residencia permanente: {textbox}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or text string




                                                    - 97 -                                      April 2010
CCCApply Standard Application Data Dictionary                                                    Residency



Visa Type

   Data Name:           visaType (Legacy: CCC: Visa type)
   Description:         Type of applicant‘s Visa.
   Last Revision:       March 2010
   MIS Correlation:     None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:              20
   Characteristics:     Downloadable
                        Auto-populates from previous entry
   Input Rules:         Required user response if citizenshipStatus=5; else error message, ―You must
                        select your visa type.‖ [Spanish: ―Debe seleccionar su tipo de visa‖]
                        If citizenshipStatus=6, then a Visa Type must be entered or No Documents must
                        be checked; else error message, ―You must select your visa type or check 'No
                        documents'.‖ [Spanish: ―Debe seleccionar su tipo de visa o marcar 'Sin
                        documentación.‖]
                        If citizenshipStatus=5, then Visa Type must be F-1 or M-1, else error message
                        ―You cannot select a visa type other than F-1 or M-1 if you select Student Visa
                        for your citizenship status.‖ [Spanish: ―No puede seleccionar un tipo de visa
                        diferente al tipo F-1 o M-1 si usted seleccionó Visa de Estudiante para su estatus
                        de ciudadanía.‖]
                        Must be blank if citizenshipStatus=1, =2, =3, or =4; else error message, ―You
                        cannot select a visa type if your citizenship status is ‗U.S. Citizen,‘ ‗Permanent
                        Resident,‘ ‗Temporary Resident/Amnesty,‘ or ‗Refugee/Asylee‘.‖ [Spanish: ―No
                        puede seleccionar un tipo de visa si usted es ciudadano estadounidense, ‗Resi-
                        dente Permanente‘, ‗Residente Temporal/Amnistía‘, o ‗Refugiado/Asilado.‘‖]
                        If citizenshipStatus≠6, ‗No Documents‘ must not be checked; else error message,
                        ―You cannot select both a Visa Type and ‗No documents‘. Please fix one of the
                        entries.‖ [Spanish: ―No puede seleccionar un Tipo de visado y 'Sin
                        documentación'. Por favor, corrija una de las entradas.‖]
   Usage:               Used in Residency Algorithm as indicated in Table A. If visa type is one that can
                        establish residency, integrity check flag 51 will be generated.
                        Used in AB540 Waiver algorithm; see Appendix C.
   Notes/Constraints: Automatically set to ―Other/None‖ (OTHR) if No Documents checkbox is
                      checked.
   Online Text, Engl: If you are not a U.S. citizen, please enter the following:
                        ...
                        Visa type: {selection list}
   Online Text, Span: Si no es ciudadano de los Estados Unidos, ingrese la siguiente información:
                        ...
                        Tipo de visa: {selection list}
   Online Help:         None
   Values - Labels:     Blank or a Visa Type as indicated in Table F.




                                                         - 98 -                                  April 2010
CCCApply Standard Application Data Dictionary                                                    Residency



No Documents

   Data Name:            noDocuments
   Description:          Applicant has no visa or alien registration documents
   Last Revision:        March 11, 2009
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response.
                         Must not be checked if there is an entry in the Alien Registration Number field;
                         else error message, ―You cannot select 'No documents' if you enter an Alien
                         Registration Number. Please fix one of the entries.‖ [Spanish: ―No puede
                         seleccionar 'Sin documentación' si ha especificado un Número de residencia
                         permanente. Por favor, corrija una de las entradas.‖]
                         Must not be checked if any selection other than ―Student Visa‖ or ―Other‖ has
                         been made in the Citizenship Status field; else error message, ―You cannot select
                         'No documents' if your citizenship status is 'U.S. Citizen,' 'Permanent Resident,'
                         'Temporary Resident/Amnesty,' or 'Refugee/Asylee.' Please fix one of the
                         entries.‖ [Spanish: ―No puede seleccionar 'Sin documentación' si usted es
                         ciudadano estadounidense, 'Residente Permanente', 'Residente Temporal/
                         Amnistía', o 'Refugiado/Asilado.' Por favor, corrija una de las entradas.‖]
                         Must not be checked if any selection other than ―Other or None‖ has been made
                         in the Visa Type field; else error message, ―You cannot select both a Visa Type
                         and ‗No documents‘. Please fix one of the entries.‖ [Spanish: ―No puede
                         seleccionar un Tipo de visado y 'Sin documentación'. Por favor, corrija una de
                         las entradas. Por favor, corrija una de las entradas.‖]
   Usage:                Used in Residency Algorithm as indicated in Table A.
   Notes/Constraints:    Visa Type is automatically set to OTHR if No Documents checkbox is checked.
   Online Text, Engl:    {checkbox}   No documents
   Online Text, Span:    {checkbox}   Sin documentación
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         1 - Yes/Sí
                         0 - No




                                                     - 99 -                                      April 2010
CCCApply Standard Application Data Dictionary                                                         Residency



Visa/Alien Registration Issue Date

   Data Name:            visaIssueDate (Legacy: Visa/Alien Issue Date)
   Description:          Date visa or alien registration was issued.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response, except: required if Visa/Alien registration expiration
                         date is entered; else error message ―You must enter a visa/alien registration issue
                         date.‖ [Spanish: ―Debe proporcionar la fecha en que fue otorgada su visa/tarjeta
                         de residente permanente‖]
                         If issue date is entered, either a Visa type or Alien registration number must be
                         entered; else error message, ―You cannot enter a visa/alien registration issue date
                         if you do not have an alien registration number or visa type.‖ [Spanish: ―No
                         puede proporcionar una fecha en que fue otorgada su Visa/residencia
                         permanente si usted no cuenta con un número de registro de residente o un tipo
                         de visa.‖]
                         Must be before Visa/Alien Registration Expiration Date; else error message,
                         ―Your visa/alien registration expiration date cannot be before your visa/alien
                         issue date. Please fix the appropriate fields.‖ [Spanish: ―La fecha de expiración
                         de su visa/tarjeta de residencia no puede ser antes de la fecha en que fue
                         otorgada su visa/tarjeta de residencia. Favor de arreglar los apartados
                         apropiados.‖]
                         Future dates are allowed.
   Usage:                Used in Residency Algorithm as indicated in Table A.
   Notes/Constraints:    None
   Online Text, Engl:    Visa/Alien registration issue date: {month list} {day list} {textbox} yyyy
   Online Text, Span:    Fecha visa otorgada/residencia permanente: {month list} {day list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Valid date




                                                     - 100 -                                          April 2010
CCCApply Standard Application Data Dictionary                                                         Residency



Visa/Alien Registration Expiration Date

   Data Name:            visaExpirationDate (Legacy: Visa/Alien Expiration Date)
   Description:          Date visa or alien registration will expire.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if Citizenship not ―1, US‖, unless ―Check here if no
                         expiration date‖ is checked; else error message, ―You must specify the visa/alien
                         registration expiration date or check ‗Check here if no expiration date‘.‖
                         [Spanish: ―Debe especificar la fecha de expiración de su visa/número de registro
                         de residente o marque ‗Marque aquí si no hay fecha de expiración.‘‖]
                         If issue date is entered, Visa/Alien registration expiration date must be entered or
                         checkbox labeled ―Check here if no expiration date‖ must be checked; else error
                         message, ―You must specify the visa/alien registration expiration date or check
                         ‗Check here if no expiration date‘.‖ [Spanish: ―Debe especificar la fecha de
                         expiración de su visa/número de registro de residente o marque ‗Marque aquí si
                         no hay fecha de expiración.‘‖]
                         If expiration date is entered, Visa/Alien registration issue date must be entered;
                         else error message ―You must enter a visa/alien registration issue date.‖
                         [Spanish: ―Debe proporcionar la fecha en que fue otorgada su visa/tarjeta de
                         residente permanente‖]
                         If expiration date is entered, Visa type or Alien registration number must be
                         given; else error message, ―You cannot enter a visa/alien registration expiration
                         date if you do not have an alien registration number or visa type.‖ [Spanish:
                         ―Usted no puede proporcionar la fecha que expira su visa/tarjeta de residencia si
                         usted no cuenta con un número de registro de residente o un tipo de visa.‖]
                         Must be after Visa/Alien Registration Issue Date; else error message, ―Your
                         visa/alien registration expiration date cannot be before your visa/alien issue date.
                         Please fix the appropriate fields.‖ [Spanish: ―La fecha de expiración de su
                         visa/tarjeta de residencia no puede ser antes de la fecha en que fue otorgada su
                         visa/tarjeta de residencia. Favor de arreglar los apartados apropiados.‖]
                         Future dates are allowed.
   Usage:                Used in Residency Algorithm as indicated in Table A.
   Notes/Constraints:    None
   Online Text, Engl:    Visa/Alien registration expiration date: {month list} {day list} {textbox} yyyy
   Online Text, Span:    Fecha de expiración de visa/residencia permanente: {month list} {day list}
                         {textbox} yyyy
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Valid date



                                                     - 101 -                                           April 2010
CCCApply Standard Application Data Dictionary                                                    Residency



Visa/Alien Registration: No Expiration Date

   Data Name:            noVisaExpirationDate (Legacy: CCC: Visa - No expiration date?)
   Description:          Applicant has visa/alien registration with no expiration date.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required if Visa/Alien expiration date is blank and Citizenship not ―1, US‖; else
                         error message, ―You must specify the visa/alien registration expiration date or
                         check ‗Check here if no expiration date‘.‖ [Spanish: ―Debe especificar la fecha
                         de expiración de su visa/número de registro de residente o marque ‗Marque aquí
                         si no hay fecha de expiración.‘‖]
                         Cannot be checked if expiration date is entered; else error message, ―You cannot
                         have ‗Check here if no expiration date‘ checked if you entered an expiration
                         date.‖ [Spanish: ―No puede tener ‗Marque aquí si no hay fecha de expiración
                         para‘ indicada si ingresó una fecha de expiración.‖]
   Usage:                Used in Residency Algorithm as indicated in Table A.
   Notes/Constraints:    None
   Online Text, Engl:    {Checkbox}   Check here if no expiration date
   Online Text, Span:    {Checkbox}   Marque aquí si no hay fecha de expiración
   Online Help:          None
   Values - Labels:      1 - Yes/Sí (i.e., no expiration date)
                         0 – No or blank [internal default]




                                                     - 102 -                                     April 2010
CCCApply Standard Application Data Dictionary                                                     Residency



Military Status

   Data Name:            militaryStatus (Legacy: CCC: Military status)
   Description:          Applicant‘s current or recent military status.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select your military
                         status.‖ [Spanish: ―Debe seleccionar su estado militar‖]
   Usage:                Used in Residency Algorithm as indicated in Table C.
                         If militaryStatus=4, integrity flag 52 is set.
                         If militaryStatus=2 and militaryHomeRecord=CA, integrity flag 53 is set.
   Notes/Constraints:    None
   Online Text, Engl:    U.S. military status as of <term start date>: {selection list}
   Online Text, Span:    Estado como miembro de las Fuerzas Armadas estadounidenses a partir del
                         <term start date>: {selection list}
   Online Help, Engl: Military Status
                         All applicants must answer this question.
                         If you are not a member of the military or a dependent of a member, select
                         “None apply to me” and proceed to the Self or Guardian section.
                         If you select any other option you must answer the next set of questions for the
                         military member. If you have been ordered to California to perform active military
                         duties, and your “home” state is not California, you must present your military
                         orders to the school‟s admission office.
   Online Help, Span: Estado Militar
                         Todos los solicitantes deben contestar esta pregunta.
                         Si usted no es miembro del servicio militar o dependiente de un miembro militar,
                         seleccione, "Ninguna aplica a mí", y proceda a la sección Personal y de Tutores.
                         Si selecciona cualquier otra opción usted debe contestar el siguiente conjunto
                         de preguntas para los miembros militares. Si usted ha sido asignado a California
                         para propósitos de su servicio militar y su estado de "hogar" no es California,
                         usted debe presentar la orden militar a la oficina de admisiones del colegio.

   Values - Labels:      1 - None apply to me [Ninguno aplica a mi]
                         2 - Currently active military [Actualmente activo en el servicio militar]
                         3 - Dependent of currently active military [Dependiente de un militar
                             actualmente activo en el servicio]
                         4 - Veteran (active or reserve) discharged within the last year [Veterano (activo o
                             reservista) dado de baja durante el pasado año]
                         5 - Veteran (active or reserve) discharged over a year ago [Veterano (activo o
                             reservista) dado de baja hace mñs de un año]
                         6 - Currently in Reserves or National Guard (non-active) [Actualmente en las
                         Reservas o la Guardia Nacional (no activo)]



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Military Discharge Date

   Data Name:            militaryDischargeDate
   Description:          Date the applicant was discharged from the military.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Must be blank if Military Status is not 4 or 5; else error message, ―You cannot
                         enter a discharge date for the Military status you selected.‖ [Spanish: ―No puede
                         entrar una fecha de descarga para la posición Militar que usted escogió.‖]
                         Required response if Military Status is 4 or 5; else error message, ―Military
                         discharge date: Invalid or absent. Must be a valid date with a 4-digit year.‖
                         [Spanish: ―Fecha de descarga Miltar Usted: inválido o ausente. Debe ser una
                         fecha válida con un año de 4 dígitos.‖]
                         Nust be within one year before the start-of-term date if the Military Status is
                         ―Member discharged within the last year‖; else error message, ―Your Military
                         status and Discharge date responses do not agree. Please fix one or the other.‖
                         [Spanish: ―Su posición Militar y las respuestas de la fecha de la Descarga no
                         concuerdan. Por favor corrija uno o el otro.‖]
                         Nust be more than one year before the start-of-term date if the Military Status is
                         ―Member discharged over a year ago‖; else error message, ―Your Military status
                         and Discharge date responses do not agree. Please fix one or the other.‖
                         [Spanish: ―Su posición Militar y las respuestas de la fecha de la Descarga no
                         concuerdan. Por favor corrija uno o el otro.‖]
   Usage:                Added in 11/07 to support SB272, which as of 1/1/08 grants enrollment priority
                         to veterans for 2 years after discharge from active duty.
   Notes/Constraints:    None
   Online Text, Engl:    Date you were discharged (if applicable): {month list} {day list} {textbox} yyyy
   Online Text, Span:    Feche en que fue descargados (si aplica): {month list} {day list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Valid date




                                                   - 104 -                                          April 2010
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Military Home State

   Data Name:            militaryHomeRecord (Legacy: CCC: Military home record)
   Description:          Applicant‘s home state identified in military record
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Must be blank if Military Status = 1 (None apply to me); else error message,
                         ―You cannot select a military home of record if your military status is ‗None
                         apply to me‘.‖ [Spanish: ―No puede seleccionar una residencia de récord militar
                         si su estado militar es ‗Ninguno se aplica a mí‘.‖]
                         Required user response if Military status = 2, 3, or 4; else error message,
                         ―Military home of record: You must select the state or ‗Foreign Country‘ from
                         the list.‖ [Spanish: ―El hogar militar del registro: Debe seleccionar el estado o
                         ‗Foreign Country‘ de la lista.‖]
   Usage:                Used in Residency Algorithm as indicated in Table C and Table B.
                         If militaryStatus=2 and militaryHomeRecord=CA, integrity flag 53 is set.
   Notes/Constraints:    None
   Online Text, Engl:    If you are currently active in the military,
                         or you were discharged within the last year,
                         or you are a dependent of an active member of the military,
                         then please answer the following:

                         Home of record: {selection list}
   Online Text, Span:    Si usted está actualmente activo en el servicio militar,
                         o si fue dado de baja en el último año,
                         o si es dependiente de un miembro activo militar,
                         entonces por favor conteste lo siguiente:

                         País de residencia: {selection list}
   Online Help:          None




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   Values - Labels:      blank/null [internal      IN - Indiana          ND - North Dakota
                             default]              IA - Iowa             OH - Ohio
                         XX - Foreign Country      KS - Kansas           OK - Oklahoma
                         AL - Alabama              KY - Kentucky         OR - Oregon
                         AK - Alaska               LA - Louisiana        PA - Pennsylvania
                         AS - American Samoa       ME - Maine            PR - Puerto Rico
                         AZ - Arizona              MD - Maryland         RI - Rhode Island
                         AR - Arkansas             MA - Massachusetts    SC - South Carolina
                         CA - California           MI - Michigan         SD - South Dakota
                         CZ - Canal Zone           MN - Minnesota        TN - Tennessee
                         CO - Colorado             MS - Mississippi      TX - Texas
                         CT - Connecticut          MO - Missouri         UT - Utah
                         DE - Delaware             MT - Montana          VT - Vermont
                         DC - Dist. of Col         NE - Nebraska         VI - Virgin Islands
                         FL - Florida              NV - Nevada           VA - Virginia
                         GA - Georgia              NH - New Hampshire    WA - Washington
                         GU - Guam                 NJ - New Jersey       WV - West Virginia
                         HI - Hawaii               NM - New Mexico       WI - Wisconsin
                         ID - Idaho                NY - New York         WY - Wyoming
                         IL – Illinois             NC - North Carolina




                                                - 106 -                                 April 2010
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Military Home Country

   Data Name:            militaryHomeCountry (Legacy: CCC: Military home country)
   Description:          Applicant‘s home country identified in military record.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               2
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Must be blank if Military Status = 1 (None apply to me); else error message,
                         ―You cannot select a military country of record if your military status is ‗None
                         apply to me‘.‖ [Spanish: ―No puede seleccionar un país de récord militar si su
                         estado militar es ‗Ninguno se aplica a mí‘.‖]
                         Required user response if Military home of record is ―Foreign Country‖; else
                         error message, ―Military home of record: You must select the country.‖
                         [Spanish: ―El hogar militar del registro: Debe seleccionar el país.‖]
                         Can be answered if Military Status is not 1 (None apply to me) and Military
                         Home State is not Foreign Country; however, answer will have no validity.
   Usage:                Used in Residency Algorithm as indicated in Table C.
   Notes/Constraints:    None
   Online Text, Engl:    Country of record: {selection list}
   Online Text, Span:    País de origen: {selection list}
   Online Help:          None
   Values - Labels:      blank/null [internal default] or ISO country code (see Appendix E).




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Military: Stationed in California

   Data Name:            militaryInCA (Legacy: CCC: Military stationed in CA?)
   Description:          Whether applicant currently in military is stationed in California.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Must be blank if Military Status = 1 (None apply to me); else error message,
                         ―You cannot select an answer to ‗Currently stationed in California?‘ if your
                         military status is ‗None apply to me‘.‖ [Spanish: ―No puede seleccionar una
                         respuesta de ‗Actualmente apostado en California‘ si su estado militar es
                         ‗Ninguno se aplica a mí‘.‖]
                         Required response if military Status is 2 or 3; else error message, ―You must
                         select Yes or No to specify whether or not you or the individual you are a
                         military dependent of is currently stationed in California.‖ [Spanish: ―Debe
                         seleccionar Sí o No para especificar si Ud. O el individuo de quien es un
                         dependiente militar se encuentra actualmente apostado en California‖]
   Usage:                Used in Residency Algorithm as indicated in Table C.
   Notes/Constraints:    None
   Online Text, Engl:    Currently stationed in California? {selection list}
   Online Text, Span:    ¿Actualmente estacionado en California? {selection list}
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




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Military: Stationed in California for Education

   Data Name:            militaryInCAForEducation (Legacy: CCC: Mil stn in CA for educ?)
   Description:          Whether applicant currently in military is stationed in California for educational
                         reasons only.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Must be blank if Military Status =1 (None apply to me); else error message,
                         ―You cannot select an answer to ‗If stationed in California, is it for educational
                         purposes only?‘ if your military status is ‗None apply to me‘.‖ [Spanish: ―No
                         puede seleccionar una respuesta a ‗¿Si está apostado en California, es sólo para
                         propósitos educativos?‘ si su estado militar es ‗Ninguno se aplica a mí‘‖]
                         Required response if ―Currently stationed in California?‖ is ―Yes‖; else error
                         message, ―You must select Yes or No to specify whether or not you or the
                         individual you are a military dependent of is stationed in California for
                         educational purposes only.‖ [Spanish: ―Debe seleccionar Sí o No para
                         especificar si Ud. O el individuo de quien es dependiente militar se encuentra
                         apostado en California sólo con fines educativos.‖]
                         Can be answered if Military Status is not 1 (None apply to me) and Stationed in
                         California is No; however, answer will have no validity.
   Usage:                Used in Residency Algorithm as indicated in Table C.
                         If value is No, integrity check flag 54 will be generated.
   Notes/Constraints:    None
   Online Text, Engl:    If stationed in California, is the Duty for educational purposes ONLY?
                         (This is rare.) {selection list}
   Online Text, Span:    ¿Si estacionado en California, el Deber para propósitos educativos es UNICO?
                         (Esto es raro.) {selection list}
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                   - 109 -                                         April 2010
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California Resident for 2 Years?

   Data Name:            residentCAAtLeast2Years (Legacy: Y/N: CA resident 2 years?)
   Description:          Whether applicant has been a resident of California for at least 2 years.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you have lived in California for at least the last two
                         years.‖ [Spanish: ―Debe seleccionar Sí o No para especificar si ha vivido o no en
                         California por lo menos los últimos dos años.‖]
                         Cannot be Yes if one of the ―During the last 2 years, have you...‖ questions is
                         also Yes; else error message, ―You indicate activities as a resident of another
                         state while also a resident of California in the last two years; therefore, please
                         provide the date the current stay in California began.‖ [Spanish: ―Usted está
                         indicando algún tipo de actividad como residente de otro estado, a la vez que es
                         residente de California en los dos últimos años; por lo que se le pide indicar la
                         fecha en que empezó la estancia actual.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Has your parent or guardian lived
                         in California …‖ [Spanish: ―¿Han vivido sus padres o tutor en California
                         …‖]
   Online Text, Engl:    Have you lived in California since <date = term start date minus two years>?
                         {radio button - default off} Yes {radio button - default off} No

   Online Text, Span:    ¿Ha vivido en California
                         ¿Ha vivido en California de forma continua desde <date = term start date minus
                         two years>?
                         {radio button - default off}   Sí {radio button - default off} No

   Online Help, Engl: Have you lived in California for at least the last two years?
                         Select Yes, if you have lived in California for the last two (2) years or longer.

                         NOTE: Disregard absences from California for education, business, or vacation
                         that did not affect your intent to maintain residency in California and did not
                         involve activities as a resident of another state.

                         Select No if, on the first day of the term for which you are applying, you will not
                         have not lived in California for at least the past two (2) years. If No, provide the
                         date your current stay in California began, or check the box labeled „Check if not
                         yet arrived in California‟.




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   Online Help, Span: ¿Ha vivido en California por lo menos en los últimos dos años?
                         Seleccione Sí, si usted ha vivido en California por los últimos dos (2) años o
                         más.

                         NOTA: No tome en cuenta el tiempo que ha permanecido fuera de California por
                         razones de educación, negocios o vacaciones, que no haya afectado su
                         decisión de mantener su residencia en California y que no implique la
                         realización de actividades como residente de otro estado.

                         Seleccione No si, para el primer día del período para el cual está aplicando, no
                         ha vivido en California por lo menos durante los dos (2) últimos años. Si
                         selecciona No, proporcione la fecha de inicio de su permanencia actual en
                         California o marque la casilla „Marcar si aún no ha llegado a California‟.

   Values - Labels:      1 - Yes/Sí [internal default]
                         0 - No




                                                   - 111 -                                        April 2010
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Date Current Stay in California Began

   Data Name:            Date stay in CA began
   Description:          Date the applicant began current stay in California.
   Last Revision:        April 17, 2005
   MIS Correlation:      None
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if residentCAAtLeast2Years = No unless ―Not Yet
                         Arrived in CA‖ is checked; else error message, ―You must specify the date your
                         stay in California began or check ‗Check if not yet arrived in California‘.‖
                         [Spanish: ―Debe especificar la fecha en que empezó su estancia actual en
                         California o marque ‗Marque aquí si aún no ha llegado a California‘.‖]
                         Must be blank if Resident for 2 Years = Yes; else error message, ―You must
                         leave the date your stay in California began blank if you have lived in California
                         for at least the last two years.‖ [Spanish: ―Debe dejar la fecha en que usted
                         empezó su estancia actual en California en blanco si usted ha vivido en
                         California de forma continua por lo menos en los dos últimos años.‖]
                         If date is entered, must be within last two years relative to term start date; else
                         error message, ―Date current stay in CA began: invalid or absent. The field must
                         be a valid date in mm/dd/yyyy format and must be within two years of term start
                         date.‖ [Spanish: ―Fecha en que inició su estancia actual en CA: inválida o
                         ausente. El apartado debe indicar una fecha válida en formato mm/dd/aaaa y
                         debe ser por lo menos dentro de los dos últimos años antes de la fecha de inicio
                         del periodo.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
                         If current stay is greater than one year but less than 2 years, integrity check flag
                         59 will be generated. For example, if term start date is 9/18/2009, flag 59 will be
                         generated if this date is 9/17/2008 or earlier.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―If NO, when did your parent‘s or
                         guardian‘s CURRENT stay in California begin?‖ [Spanish: ―‖]
   Online Text, Engl:    If NO, when did your CURRENT stay in California begin? {month list} {day list}
                         {textbox} yyyy
   Online Text, Span:    Si NO, ¿cuándo empezó su ACTUAL estancia en California? {month list} {day
                         list} {textbox} yyyy
   Online Help:          None
   Values - Labels:      blank/null [internal default]
                         Valid date




                                                   - 112 -                                          April 2010
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Not Yet Arrived in California

   Data Name:            notCAResident (Legacy: CCC: Not Residing in CA)
   Description:          Applicant has not yet arrived in California.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Must be checked if Resident for 2 Years = No, and ―Date Current Stay in
                         California Began‖ is blank; else error message, ―You must specify the date your
                         stay in California began or check ‗Check if not yet arrived in California‘.‖
                         [Spanish: ―Debe especificar la fecha en que empezó su estancia actual en
                         California o marque ‗Marque aquí si aún no ha llegado a California‘‖]
                         Cannot be checked if Resident for 2 Years = No, and ―Date Current Stay in
                         California Began‖ is entered; else error message, ―You cannot have ‗Check if
                         not yet arrived in California‘ checked if you specified the date your stay in
                         California began.‖ [Spanish: ―No puede tener ‗Marque aquí si aún no llega a
                         California‘, si indicó la fecha en que su estancia en California comenzó.‖]
                         Cannot be checked if Resident for 2 Years = Yes; else error message, ―You
                         cannot have ‗Check if not yet arrived in California‘ checked if you have lived in
                         California continuously for at least the last two years.‖ [Spanish: ―No puede
                         tener ‗Marque aquí si aún no llega a California‘ si usted ha vivido en California
                         de forma continua por lo menos en los dos últimos años.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    None
   Online Text, Engl:    {Checkbox}   Check if not yet arrived in California
   Online Text, Span:
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




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State College Employee

   Data Name:            fullTimeEmployee (Legacy: CCC - Y/N: CCC emp. depend.)
   Description:          Whether applicant is a full-time employee, or spouse/dependent of a full-time
                         employee, of a state college.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you are a full-time employee, or spouse or dependent of a
                         full-time employee of any of the below listed colleges/universities.‖ [Spanish:
                         ―Debe seleccionar Sí o No para especificar si es o no empleado de tiempo
                         completo, cónyuge o dependiente de un empleado de tiempo completo de alguna
                         de los colegios/universidades listadas abajo.‖]
   Usage:                Used in Residency Algorithm as indicated in Table D.
                         If value is Yes, integrity check flag 55 will be generated.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Is your parent or guardian a full-
                         time . . .‖
   Online Text, Engl:    Are you a full-time employee, or spouse or dependent of a full-time employee of
                         any of the following colleges/universities?
                             •   California Community College
                             •   California State University or College
                             •   University of California
                             •   Maritime Academy
                         {radio button - default off}   Yes {radio button - default off} No
   Online Text, Span:    ¿Es empleado de tiempo completo, cónyuge o dependiente de un empleado de
                         tiempo completo de alguno de los siguientes colegios/universidades?
                             •   Colegio Comunitario de California
                             •   Universidad Estatal de California o Colegio
                             •   Universidad de California
                             •   Academia Marítima
                         {radio button - default off}   Sí {radio button - default off} No
   Online Help, Engl: Are you a full-time employee, or spouse or dependent of a full-time
                         employee of any of the following colleges/universities?
                                    California Community College
                                    California State University or College
                                    University of California
                                    Maritime Academy
                         If you are new to California and are a full-time employee of one of the institutions
                         listed above, select Yes. You will need to present verification of employment to
                         the admissions office AFTER you complete this application. Select No if this



                                                             - 114 -                               April 2010
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                         does not apply to you.
   Online Help, Span: ¿Es usted empleado de tiempo completo, o cónyuge o dependiente de un
                         empleado de tiempo completo de cualquiera de los siguientes
                         colegios/universidades?
                                 Colegio Comunitario de California
                                 Universidad Estatal de California o Colegio
                                 Universidad de California
                                 Academia Marítima
                         Si usted recién llego a California y si es un empleado de tiempo completo de
                         cualquiera de las instituciones mencionadas arriba, favor de seleccionar Sí.
                         Necesitará presentar verificación de empleo a la oficina de admisiones
                         DESPUES de haber completado esta solicitud. Seleccione No, si esto no aplica
                         a usted.
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank




                                                  - 115 -                                    April 2010
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Public School Employee

   Data Name:            publicSchoolCredEmployee (Legacy: Y/N: Public school cred employee)
   Description:          Whether applicant is a full-time credentialed employee of a California public
                         school enrolling in college to fulfill credential-related requirements.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you are a full-time credentialed employee of a California
                         public school.‖ [Spanish: ―Debe seleccionar Sí o No para especificar si es o no
                         empleado acreditado de tiempo completo de una escuela pública de California.‖]
   Usage:                Used in Residency Algorithm as indicated in Table D.
                         If value is Yes, integrity check flag 56 will be generated.
   Notes/Constraints:    None
   Online Text, Engl:    Are you a full-time credentialed employee of a California public school enrolling
                         in college for purposes of fulfilling credential-related requirements? {radio button -
                         default off} Yes {radio button - default off} No

   Online Text, Span:    ¿Es Ud. empleado acreditado de tiempo completo en una escuela pública de
                         California, matriculado en un colegio para cumplir requerimientos relacionados
                         con sus credenciales? {radio button - default off} Sí {radio button - default off} No
   Online Help, Engl: Are you a full-time credentialed employee of a California public school
                         enrolling in college for purposes of fulfilling credential-related
                         requirements?
                         If you are new to California and are a full-time credentialed employee of a
                         California public school taking coursework that is required to fulfill your
                         credential, select Yes. You will need to present verification of your employment
                         and need for the coursework to the admissions office AFTER you complete this
                         application.
                         Select No if this does not apply to you.
   Online Help, Span: ¿Es usted un empleado acreditado de tiempo completo de una escuela
                         pública de California o se está inscribiendo en el colegio para poder
                         cumplir con los requisitos para poder obtener una acreditación como
                         maestro?
                         Si usted recién llegó a California y es un empleado acreditado de tiempo
                         completo de una escuela pública de California que está tomando cursos
                         requeridos para su acreditación de maestro, favor de seleccionar Sí. Necesitará
                         presentar verificación de su empleo y de la necesidad de los cursos a la oficina
                         de admisiones DESPUES de que haya completado esta solicitud.
                         Seleccione No, si esto no aplica a usted.
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank



                                                    - 116 -                                            April 2010
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Seasonal Agricultural Worker

   Data Name:            agriculturalEmployee (Legacy: Y/N: Seasonal agric empl or dep)
   Description:          Whether applicant has been employed as a seasonal agricultural worker for at
                         least a total of two months of each of the past two years.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you have been employed as a seasonal agricultural
                         worker.‖ [Spanish: ―Debe seleccionar Sí o No para especificar si ha sido o no
                         empleado como trabajador agrícola temporal.‖]
   Usage:                Used in Residency Algorithm as indicated in Table D.
                         If value is Yes, integrity check flag 57 will be generated.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Has your parent or guardian been
                         employed . . .‖
   Online Text, Engl:    Have you been employed as a seasonal agricultural worker for at least a total of
                         two months of each of the past two years?
                         {radio button - default off} Yes {radio button - default off} No

   Online Text, Span:    ¿Ha sido empleado como trabajador agrícola temporal, por lo menos en un total
                         de dos meses por año en los ultimos dos años?
                         {radio button - default off} Sí {radio button - default off} No

   Online Help, Engl: Have you been employed as a seasonal agricultural worker for at least a
                         total of two months of each of the past two years?
                         If you are new to California and have been employed as a seasonal agricultural
                         worker for at least a total of two months of each of the past two years, select
                         Yes. You will need to present verification of that employment to the admissions
                         office AFTER you complete this application.
                         Select No if this does not apply to you.
   Online Help, Span: ¿Ha sido empleado como un trabajador del campo agrícola por lo menos
                         dos meses en cada uno de los dos últimos años?
                         Si usted recién llegó a California y ha sido empleado como trabajador temporal
                         del campo agrícola por lo menos un total de dos meses en cada uno de los dos
                         últimos años, seleccione Sí. Usted necesitará presentar verificación de dicho
                         empleo a la oficina de admisiones, DESPUES de completar esta solicitud.
                         Seleccione No, si no se aplica a usted.
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank




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Foster Youth in California

   Data Name:            under20FosterYouthCA
   Description:          Whether applicant is a current or former Foster Youth in California and under 20
                         years of age.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you are now, or have ever been, a dependent or ward of
                         the state through California's child welfare system.‖ [Spanish: ―Debes
                         seleccionar Sí o No para especificar si actualmente eres o has sido dependiente o
                         estás o has estado bajo la tutela del estado a través del sistema de asistencia
                         social para menores de California.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
                         If value is Yes, integrity check flag 70 will be generated.
   Notes/Constraints:    Asked only if applicant will be under 20 years of age at term start date.
   Online Text, Engl:    Are you now, or have you ever been, a dependent or ward of the state through
                         California's child welfare system?
                         {radio button - default off} Yes {radio button - default off} No

   Online Text, Span:    Actualmente, ¿eres o has sido dependiente o estás o has estado bajo la tutela
                         del estado a través del sistema de asistencia social para menores de California?
                         {radio button - default off} Sí {radio button - default off} No

   Online Help, Engl: Are you now, or have you ever been, a dependent or ward of the state
                         through California's child welfare system?
                         Select Yes if you are or have ever been in foster care or a ward of the court
                         under the authority of the California child welfare system.
                         Select No if you have never been in foster care or a ward of the court under the
                         authority of the California child welfare system.

   Online Help, Span: Actualmente, ¿eres o has sido dependiente o estás o has estado bajo la
                         tutela del estado a través del sistema de asistencia social para menores de
                         California?
                         Selecciona Sí, si estás o has estado bajo protección de juventud en régimen de
                         acogida o tutela judicial en virtud de la autoridad del sistema de asistencia social
                         para menores de California.
                         Selecciona No, si nunca has estado bajo protección de juventud en régimen de
                         acogida o tutela judicial en virtud de la autoridad del sistema de asistencia social
                         para menores de California.
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank




                                                   - 118 -                                           April 2010
CCCApply Standard Application Data Dictionary                                                        Residency



Declared Residency Outside California for Taxes

   Data Name:            nonCAResForTax (Legacy: Y/N: Declared CA non-res for tax)
   Description:          Whether applicant has declared residency in another state for state income tax
                         purposes in the last 2 years.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you declared residency in another state for state income
                         tax purposes.‖ [Spanish: ―Debe seleccionar Sí o No para especificar si declaró o
                         no residencia en otro estado en su declaracion de impuestos.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus two
                         years>, has your parent or guardian...‖
   Online Text, Engl:    Since <date = term start date minus two years>, have you:
                         Declared residency in another state for state income tax purposes?
                         {radio button - default off} Yes {radio button - default off} No

   Online Text, Span:    Desde <date = term start date minus two years>,¿usted ha declarado residencia
                         en otro estado para propósitos de declaracion de impuestos?
                         {radio button - default off} Sí {radio button - default off} No

   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank




                                                   - 119 -                                           April 2010
CCCApply Standard Application Data Dictionary                                                       Residency



Declared Residency Outside California for Taxes: Year

   Data Name:            yearNonCAResForTax
   Description:          Year that applicant declared residency in another state for state income tax
                         purposes.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Date 11: yyyy
   Length:               4
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if nonCAResForTax=Yes; else error message, ―You
                         must enter the Year if you responded 'Yes' to the question, ‗Since <date = term
                         start date minus two years>, have you declared residency in another state for
                         state income tax purposes?‘‖ [Spanish: ―Debes ingresar el año si respondes 'Sí' a
                         la pregunta ‗Desde <date = term start date minus two years>, ¿usted ha
                         declarado residencia en otro estado para propósitos de declaracion de
                         impuestos?‘‖]
                         Not allowed if nonCAResForTax=No; else error message, ―You may not enter a
                         Year and respond 'No' to the question, ‗Since <date = term start date minus two
                         years>, have you registered to vote in another state?‘ Please fix the incorrect
                         entry.‖ [Spanish: ―Es posible que no ingreses el año y que respondas 'No' a la
                         pregunta ‗Desde <date = term start date minus two years>, ¿usted ha declarado
                         residencia en otro estado para propósitos de declaracion de impuestos?‘ Por
                         favor, corrige la entrada incorrecta.‖]
                         May not be more than 2 years before the year of term start date; else error
                         message, ―You responded 'Yes' to the question, ‗Since <date = term start date
                         minus two years>, have you declared residency at an out-of-state college or
                         university?‘ but entered a year that is less than the date specified in the question.
                         Please correct your response.‖ [Spanish: ―Respondiste 'Sí' a la pregunta ‗Desde
                         <date = term start date minus two years>, ¿usted ha declarado residencia en otro
                         estado para propósitos de declaracion de impuestos?‘, pero ingresaste un año que
                         excede los dos años anteriores a la fecha especificada en la pregunta. Por favor,
                         corrige tu respuesta.‖]
                         May not be after year of term start date; else error message, ―For the question,
                         ‗Since <date = term start date minus two years>, have you petitioned for a
                         lawsuit or a divorce as a resident in another state?‘ you cannot enter a year that is
                         after <term sart year>. Please correct your response.‖ [Spanish: ―Para la
                         pregunta "Desde <date = term start date minus two years>, ¿usted ha declarado
                         residencia en otro estado para propósitos de declaracion de impuestos?", no
                         puedes ingresar un año posterior a <term start year>. Por favor, corrige tu
                         respuesta.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus
                         two years>, has your parent or guardian...‖



                                                   - 120 -                                          April 2010
CCCApply Standard Application Data Dictionary                                                 Residency




   Online Text, Engl:    Since <date = term start date minus two years>, have you declared residency in
                         another state for state income tax purposes?
                         If Yes, what year? {textbox}
   Online Text, Span:    Desde <date = term start date minus two years>, ¿usted ha declarado
                         residencia en otro estado para propósitos de declaracion de impuestos?
                         If Yes, what year? {textbox}
   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      4-digit year or blank




                                                 - 121 -                                       April 2010
CCCApply Standard Application Data Dictionary                                                      Residency



Registered To Vote Outside California

   Data Name:            registeredVoterInNonCAState (Legacy: Y/N: Reg to vote in non-CA state)
   Description:          Whether applicant has registered to vote in another state in the last 2 years.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you registered to vote in another state.‖ [Spanish: ―Debe
                         seleccionar Sí o No para especificar si se empadronó o no para votar en otro
                         estado.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus two
                         years>, has your parent or guardian ...‖
   Online Text, Engl:    Since <date = term start date minus two years>, have you registered to vote in
                         another state?
                         {radio button - default off} Yes {radio button - default off} No

   Online Text, Span:    Desde <date = term start date minus two years>, ¿usted se ha registrado para
                         votar en otro estado?
                         {radio button - default off} Sí {radio button - default off} No

   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank




                                                   - 122 -                                          April 2010
CCCApply Standard Application Data Dictionary                                                    Residency



Registered To Vote Outside California: Year

   Data Name:            yearRegisteredVoterInNonCAState
   Description:          Year that applicant registered to bote in another state.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Date 11: yyyy
   Length:               4
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if registeredVoterInNonCAState=Yes; else error
                         message, ―You must enter the Year if you responded 'Yes' to the question, ‗Since
                         <date = term start date minus two years>, have you registered to vote in another
                         state?‘‖ [Spanish: ―Debes ingresar el año si respondes 'Sí' a la pregunta ‗Desde
                         <date = term start date minus two years>, ¿usted se ha registrado para votar en
                         otro estado?‘‖]
                         Not allowed if registeredVoterInNonCAState=No; else error message, ―You may
                         not enter a Year and respond 'No' to the question, ‗Since <date = term start date
                         minus two years>, have you registered to vote in another state?‘ Please fix the
                         incorrect entry.‖ [Spanish: ―Es posible que no ingreses el año y que respondas
                         'No' a la pregunta ‗Desde <date = term start date minus two years>, ¿usted se ha
                         registrado para votar en otro estado?‘ Por favor, corrige la entrada incorrecta.‖]
                         May not be more than 2 years before the year of term start date; else error
                         message, ―You responded 'Yes' to the question, ‗Since <date = term start date
                         minus two years>, have you registered to vote in another state?‘ but entered a
                         year that is less than the date specified in the question. Please correct your
                         response.‖ [Spanish: ―Respondiste 'Sí' a la pregunta ‗Desde <date = term start
                         date minus two years>, ¿usted se ha registrado para votar en otro estado?‘, pero
                         ingresaste un año que excede los dos años anteriores a la fecha especificada en la
                         pregunta. Por favor, corrige tu respuesta.‖]
                         May not be after year of term start date; else error message, ―For the question,
                         ‗Since <date = term start date minus two years>, have you have you registered to
                         vote in another state?‘ you cannot enter a year that is after <term sart year>.
                         Please correct your response.‖ [Spanish: ―Para la pregunta "Desde <date = term
                         start date minus two years>, ¿usted se ha registrado para votar en otro estado?",
                         no puedes ingresar un año posterior a <term start year>. Por favor, corrige tu
                         respuesta.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus
                         two years>, has your parent or guardian:‖
   Online Text, Engl:    Since <date = term start date minus two years>, have you registered to vote in
                         another state?
                         If Yes, what year? {textbox}




                                                   - 123 -                                       April 2010
CCCApply Standard Application Data Dictionary                                                 Residency




   Online Text, Span:    Desde <date = term start date minus two years>, ¿usted se ha registrado para
                         votar en otro estado?
                         If Yes, what year? {textbox}
   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      4-digit year or blank




                                                 - 124 -                                      April 2010
CCCApply Standard Application Data Dictionary                                                    Residency



Residence for College Outside California

   Data Name:            residentAtNonCACollege (Legacy: Y/N: Resid stud at non-CA instit)
   Description:          Whether applicant has declared residency outside California to attend a college
                         or university in the last 2 years.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you have declared residency at an out-of-state college or
                         university.‖ [Spanish: ―Debe seleccionar Sí o No para especificar si ha declarado
                         o no residencia en un colegio o universidad fuera del estado.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus two
                         years>, has your parent or guardian...‖
   Online Text, Engl:    Since <date = term start date minus two years>, have you declared residency at
                         an out-of-state college or university?
                         {radio button - default off} Yes {radio button - default off} No

   Online Text, Span:    Desde <date = term start date minus two years>, ¿usted ha declarado
                         residencia en colegios o universidades fuera del estado?
                         {radio button - default off} Sí {radio button - default off} No

   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank




                                                  - 125 -                                         April 2010
CCCApply Standard Application Data Dictionary                                                       Residency



Residence for College Outside California: Year

   Data Name:            yearResidentAtNonCACollege
   Description:          Year that applicant declared residency outside California to attend a college or
                         university.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Date 11: yyyy
   Length:               4
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if nonCAResForTax=Yes; else error message, ―You
                         must enter the Year if you responded 'Yes' to the question, ‗Since <date = term
                         start date minus two years>, have you declared residency at an out-of-state
                         college or university?‘‖ [Spanish: ―Debes ingresar el año si respondes 'Sí' a la
                         pregunta ‗Desde <date = term start date minus two years>, ¿usted ha declarado
                         residencia en colegios o universidades fuera del estado?‘‖]
                         Not allowed if nonCAResForTax=No; else error message, ―You may not enter a
                         Year and respond 'No' to the question, ‗Since <date = term start date minus two
                         years>, have you declared residency at an out-of-state college or university?‘
                         Please fix the incorrect entry.‖ [Spanish: ―Es posible que no ingreses el año y
                         que respondas 'No' a la pregunta ‗Desde <date = term start date minus two
                         years>, ¿usted ha declarado residencia en colegios o universidades fuera del
                         estado?‘ Por favor, corrige la entrada incorrecta.‖]
                         May not be more than 2 years before the year of term start date; else error
                         message, ―You responded 'Yes' to the question, ‗Since <date = term start date
                         minus two years>, have you declared residency at an out-of-state college or
                         university?‘ but entered a year that is less than the date specified in the question.
                         Please correct your response.‖ [Spanish: ―Respondiste 'Sí' a la pregunta ‗Desde
                         <date = term start date minus two years>, ¿usted ha declarado residencia en
                         colegios o universidades fuera del estado?‘, pero ingresaste un año que excede
                         los dos años anteriores a la fecha especificada en la pregunta. Por favor, corrige
                         tu respuesta.‖]
                         May not be after year of term start date; else error message, ―For the question,
                         ‗Since <date = term start date minus two years>, have you declared residency at
                         an out-of-state college or university?‘ you cannot enter a year that is after <term
                         sart year>. Please correct your response.‖ [Spanish: ―Para la pregunta "Desde
                         <date = term start date minus two years>, ¿usted ha declarado residencia en
                         colegios o universidades fuera del estado?", no puedes ingresar un año posterior
                         a <term start year>. Por favor, corrige tu respuesta.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus
                         two years>, has your parent or guardian...‖
   Online Text, Engl:    Since <date = term start date minus two years>, have you declared residency at
                         an out-of-state college or university?
                         If Yes, what year? {textbox}



                                                   - 126 -                                           April 2010
CCCApply Standard Application Data Dictionary                                                 Residency




   Online Text, Span:    Desde <date = term start date minus two years>, ¿usted se ha registrado para
                         votar en otro estado?
                         If Yes, what year? {textbox}
   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      4-digit year or blank




                                                 - 127 -                                      April 2010
CCCApply Standard Application Data Dictionary                                                      Residency



Lawsuit Outside California

   Data Name:            lawsuitNonCAState (Legacy: Y/N: Lawsuit in non-CA state)
   Description:          Whether applicant has instituted a legal petition outside California in the last 2
                         years.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response; else error message, ―You must select Yes or No to
                         specify whether or not you have petitioned for a lawsuit or a divorce as a
                         resident of another state.‖ [Spanish: ―Debe seleccionar Sí o No para especificar
                         si ha entablado o no una demanda legal o divorcio como residente de otro
                         estado.‖]
   Usage:                Used in Residency Algorithm as indicated in Table B.
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus two
                         years>, has your parent or guardian...‖
   Online Text, Engl:    Since <date = term start date minus two years>, have you petitioned for a
                         lawsuit or a divorce as a resident in another state?
                         {radio button - default off} Yes {radio button - default off} No

   Online Text, Span:    Desde <date = term start date minus two years>, ¿usted ha presentado una
                         demanda legal o petición de divorcio como residente de otro estado?
                         {radio button - default off} Sí {radio button - default off} No

   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank




                                                   - 128 -                                          April 2010
CCCApply Standard Application Data Dictionary                                                       Residency



Lawsuit Outside California: Year

   Data Name:            yearLawsuitOutsideCalifornia
   Description:          Year that applicant petitioned for a lawsuit or a divorce as a resident in another
                         state.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Date 11: yyyy
   Length:               4
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Required user response if yearLawsuitOutsideCalifornia=Yes; else error
                         message, ―You must enter the Year if you responded 'Yes' to the question, ‗Since
                         <date = term start date minus two years>, have you declared residency in another
                         state for state income tax purposes?‘‖ [Spanish: ―Debes ingresar el año si
                         respondes 'Sí' a la pregunta ‗Desde <date = term start date minus two years>,
                         ¿usted ha declarado residencia en otro estado para propósitos de declaracion de
                         impuestos?‘‖]
                         Not allowed if yearLawsuitOutsideCalifornia=No; else error message, ―You may
                         not enter a Year and respond 'No' to the question, ‗Since <date = term start date
                         minus two years>, have you registered to vote in another state?‘ Please fix the
                         incorrect entry.‖ [Spanish: ―Es posible que no ingreses el año y que respondas
                         'No' a la pregunta ‗Desde <date = term start date minus two years>, ¿usted se ha
                         registrado para votar en otro estado?‘ Por favor, corrige la entrada incorrecta.‖]
                         May not be more than 2 years before the year of term start date; else error
                         message, ―You responded 'Yes' to the question, ‗Since <date = term start date
                         minus two years>, have you declared residency at an out-of-state college or
                         university?‘ but entered a year that is less than the date specified in the question.
                         Please correct your response.‖ [Spanish: ―Respondiste 'Sí' a la pregunta ‗Desde
                         <date = term start date minus two years>, ¿usted ha declarado residencia en
                         colegios o universidades fuera del estado?‘, pero ingresaste un año que excede
                         los dos años anteriores a la fecha especificada en la pregunta. Por favor, corrige
                         tu respuesta.‖]
                         May not be after year of term start date; else error message, ―For the question,
                         ‗Since <date = term start date minus two years>8, have you petitioned for a
                         lawsuit or a divorce as a resident in another state?‘ you cannot enter a year that is
                         after <term sart year>. Please correct your response.‖ [Spanish: ―Para la
                         pregunta "Desde <date = term start date minus two years>, ¿usted ha presentado
                         una demanda legal o petición de divorcio como residente de otro estado?", no
                         puedes ingresar un año posterior a <term start year>. Por favor, corrige tu
                         respuesta.‖]
   Usage:
   Notes/Constraints:    If over19OrMarried = No, prompt will read ―Since <date = term start date minus
                         two years>, has your parent or guardian:‖




                                                   - 129 -                                           April 2010
CCCApply Standard Application Data Dictionary                                                   Residency




   Online Text, Engl:    Since <date = term start date minus two years>, have you petitioned for a
                         lawsuit or a divorce as a resident in another state?
                         If Yes, what year? {textbox}
   Online Text, Span:    Desde <date = term start date minus two years>, ¿usted ha declarado
                         residencia en colegios o universidades fuera del estado?
                         If Yes, what year? {textbox}
   Online Help, Engl:
   Online Help, Span:
   Values - Labels:      4-digit year or blank




                                                 - 130 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                 Residency



Residency Status

   Data Name:            residencyStatus (Legacy: CCC: Residency Status)
   Description:          Applicant‘s preliminary residency status based on Preliminary Residency
                         Determination algorithm.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII Normal; Alphanumeric
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:                Result of preliminary residency algorithm; see Appendix A.
                         Used in AB540 Waiver algorithm; see Appendix C.
   Notes/Constraints:    None
   Online Text:          None
   Online Help:          None
   Values - Labels:      1 - Resident
                         2 - Predetermined to be resident, but further proof is required
                         3 - Non-resident




                                                  - 131 -                                     April 2010
CCCApply Standard Application Data Dictionary                                                     Residency



Residency Status Change

   Data Name:            residencyStatusChange (Legacy: CCC: Y/N Residency Status Change)
   Description:          Indicates change in residency status since the last submitted application.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:                Can be used as an alert to applicants possibly manipulating responses used in
                         determining residency in order to avoid non-resident tuition rates.
   Notes/Constraints:    Not populated between March 2008 and April 2010.
   Online Text:          None
   Online Help:          None
   Values - Labels:      1 - Yes
                         0 – No or blank [internal default]




                                                  - 132 -                                         April 2010
CCCApply Standard Application Data Dictionary                                                    Residency



Previous Residency Date

   Data Name:            previousResidencyDate (Legacy: CCC: Previous Residency Date)
   Description:          If the application submitted immediately previous to this one has a different
                         residency status, the date of that submission.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Date 01; mm/dd/yyyy
   Length:               10
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:                Can be used as an alert to applicants possibly manipulating responses used in
                         determining residency in order to avoid non-resident tuition rates.
   Notes/Constraints:    Not populated between March 2008 and April 2010.
   Online Text:          None
   Online Help:          None
   Values - Labels:      Blank/null [internal default]
                         Valid date




                                                  - 133 -                                         April 2010
CCCApply Standard Application Data Dictionary                                                    Residency



Residency Integrity Flags

   Data Name:            integrityFlags (Legacy: CCC: Integrity Flags)
   Description:          Description of conditions that generated code ―2‖ in residency calculation, or
                         inconsistencies between residency status and other responses on the application.
   Last Revision:        March 2010
   MIS Correlation:      None
   Data Type/Format: Alphanumeric
   Length:               74 (25 iterations of length of 2 with 24 comma delimiters)
   Characteristics:      Downloadable
                         System-generated; Hidden
   Input Rules:          N/A
   Usage:                Result of preliminary residency algorithm and additional analysis of data; see
                         Appendix A.
   Notes/Constraints:    Residency flags describe responses inconsistent with residency status, conditions
                         that generated a code 2 residency status (more proof required), and conditions
                         that are unusual and might cause a college to investigate further.
                         Codes are sorted in ascending order.
   Online Text:          None
   Online Help:          None
   Values - Labels:      See Table E




                                                  - 134 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                       Residency



Ineligible-for-Admission Flag

   Data Name:            ineligibilityFlag (Legacy: CCC: Ineligibility flag)
   Description:          Whether applicant is eligible or ineligible for admission
   Last Revision:        May 7, 2008
   MIS Correlation:      None
   Data Type/Format: Numeric
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:                Flags applicants who are ineligible for admission, or ineligible without
                         documentation (e.g., high school diploma).
                         Used in Integrity Check as described under Notes/Constraints.
   Notes/Constraints:    Students who will be under 18 the start of the application term, have a highest
                         education level of ―Not a graduate of, and no longer enrolled in high school,‖
                         and do not have an enrollment status of ―Enrolled in college and K-12 at the
                         same time‖ will be flagged as ineligible (value = 1), and integrity check flag 49
                         will be generated.
                         Students who will be under 18 the start of the application term and have a
                         highest education level indicating high school graduation or equivalent (3 -
                         Received high school diploma; 4 - Passed the GED, or received a High School
                         Certificate of Equivalency; 5 - Received a certificate California High School
                         Proficiency; or 6 - Foreign secondary school diploma/certificate of graduation)
                         will be flagged as eligible for admission with documentation (value = 2), and
                         integrity check flag 47 will be generated.
                         Applicants with B-1 or B-2 Visa types will be flagged as not eligible for
                         admission (value = 1), and integrity check flag 48 will be generated.
   Online Text:          None
   Online Help:          None
   Values - Labels:      0 = Applicant is eligible for admission
                         1 = Applicant is ineligible for admission
                         2 = Applicant is HS grad under 18 as of term start date; eligible with
                                documentation




                                                  - 135 -                                           April 2010
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Eligible for AB540 Waiver

   Data Name:            eligibleForWaiver (Legacy: CCC: Eligible for AB540 Waiver)
   Description:          Whether applicant is eligible for waiver of AB540 requirements.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:                Result of AB540 Waiver algorithm; see Appendix C.
   Notes/Constraints:    None
   Online Text:          None
   Online Help:          None
   Values - Labels:      1 - Yes
                         0 – No or blank [internal default]




                                                  - 136 -                                  April 2010
CCCApply Standard Application Data Dictionary



                                         Needs & Interests
On the CCCApply Needs & Interests page, the applicant indicates interest in or need for various
special services, plus English language ability.




Comfortable with English

   Data Name:            primaryLanguage (Legacy: CCC: Primary Language)
   Description:          Whether applicant is comfortable reading and writing English.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you comfortable reading and writing English? {selection list}
   Online Text, Span:    ¿Se siente cómodo leyendo y escribiendo en inglés? {selection list}
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                   - 137 -                                     April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Financial Aid Info

   Data Name:            financialAidInfo (Legacy: Y/N: Want info on fin aid)
   Description:          Applicant requests information on financial aid programs.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Used in financial aid referral algorithm; see Appendix B.
   Notes/Constraints:    None
   Online Text, Engl:    Please check the following that apply to you:
                         {Checkbox} I would like information about money for college.

   Online Text, Span:    Por favor marque las siguientes secciones que se aplican a usted:
                         {Checkbox} Me gustaría recibir información sobre dinero para el colegio.

   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                  - 138 -                                           April 2010
CCCApply Standard Application Data Dictionary                                            Needs & Interests



Receiving TANF, SSI, General Assistance

   Data Name:            generalAssistance (Legacy: Y/N: Rec TANF, SSI, Gen asst)
   Description:          Applicant is currently receiving TANF, SSI, or General Assistance.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Used in financial aid referral algorithm; see Appendix B.
   Notes/Constraints:    None
   Online Text, Engl:    Please check the following that apply to you: . . .
                         {Checkbox} I receive TANF, SSI, or General Assistance.

   Online Text, Span:    Por favor marque las siguientes secciones que se aplican a usted: . . .
                         {Checkbox} Recibo TANF, SSI, o Asistencia General.

   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                  - 139 -                                          April 2010
CCCApply Standard Application Data Dictionary                                               Needs & Interests



Foster Youth

   Data Name:            fosterYouth
   Description:          Applicant is a current or former foster youth and is interested in benefits
                         available to foster youth.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Added 10/07 to support the Foster Youth Success Initiative (FYSI), a statewide
                         initiative for improving and/or expanding services to ensure the educational
                         success of former and current Foster Youth.
   Notes/Constraints:    None
   Online Text, Engl:    Foster Youth Benefits (optional)
                         {Checkbox} I am a former or current Foster Youth, and am interested in financial
                         aid and/or other benefits and services available to Foster Youth.
   Online Text, Span:    Beneficios para el cuidado de crianza temporal (opcional)
                         {Checkbox} Soy un anterior o actual Joven en crianza temporal, y estoy
                         interesado en la ayuda financiera y/o otros beneficios y servicios disponibles
                         para los cuidado de crianza temporal.
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                   - 140 -                                         April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Academic Counseling

   Data Name:            academicCounseling (Legacy: CCC: Interests - Acad counseling)
   Description:          Applicant is interested in academic counseling/advising.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services?
                         (Not all college campuses offer every program and service listed.)

                         {Checkbox}   Academic counseling/advising
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).

                         {Checkbox}   Consejería/asesoría académica
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 141 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Athletics

   Data Name:            athlethics (Legacy: CCC: Interests – Athletics)
   Description:          Applicant is interested in Athletics/Intercollegiate sports.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Athletics/Intercollegiate sports
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Deportes atléticos/Intercolegiales
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                      - 142 -                                    April 2010
CCCApply Standard Application Data Dictionary                                                Needs & Interests



Needs & Interests: Basic Skills

   Data Name:            basicSkills (Legacy: CCC: Interests - Basic skills)
   Description:          Applicant is interested in assistance with basic skills such as reading, writing,
                         math.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Basic skills (reading, writing, math)
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Conocimientos básicos (lectura, escritura, matemáticas)
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                      - 143 -                                       April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: CalWorks

   Data Name:            calWorks (Legacy: CCC: Interests – CalWorks)
   Description:          Applicant is interested in CalWorks.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Used in financial aid referral algorithm; see Appendix B.
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   CalWorks
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   CalWorks
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                  - 144 -                                        April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Career Planning

   Data Name:            careerPlanning (Legacy: CCC: Interests - Career Planning)
   Description:          Applicant is interested in career planning services.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Career Planning
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Planificación de carrera
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                     - 145 -                                     April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Child Care

   Data Name:            childCare (Legacy: CCC: Interests - Child Care)
   Description:          Applicant is interested in child care services.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Child Care
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Cuidado Infantil
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                     - 146 -                                     April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Counseling - Personal

   Data Name:            personalCounseling (Legacy: CCC: Interests - Counseling Pers)
   Description:          Applicant is interested in personal counseling.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Counseling - Personal
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Consejería Personal
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 147 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: DSPS

   Data Name:            disabledStudentPrograms (Legacy: CCC: Interests – DSPS)
   Description:          Applicant is interested in Disabled Student Programs and Services (DSPS).
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    DSPS information is highly sensitive information, protected by federal law and
                         the Office of Civil Rights. Any change to the text, prompt, access, or
                         transmission of this data item must be approved by the Legal Counsel of the
                         CCC Chancellor‘s Office and the Office of Civil Rights.
                         This information may not be provided to staff in the capacity of making a
                         decision to admit an applicant until after the applicant is admitted—that is,
                         uniformly enabled to register for classes. (Further, OCR warns that DSPS
                         information should not be accessible by any staff except those directly engaged
                         in providing disability support and services).
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   DSPS - Disabled Student Programs and Services
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   DSPS - Programas y Servicios para Estudiantes Discapacitados
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 148 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: EOPS

   Data Name:            EOPS (Legacy: CCC: Interests – EOPS)
   Description:          Applicant is interested in Extended Opportunity Programs and Services (EOPS).
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Used in financial aid referral algorithm; see Appendix B.
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   EOPS - Extended Opportunity Programs and Services
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   EOPS - Programas y Servicios para la Extensión de Oportunidades
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 149 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: ESL

   Data Name:            ESL (Legacy:CCC: Interests – ESL)
   Description:          Applicant is interested in English as a Second Language (ESL).
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Inglés como Segunda Idioma
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Academic counseling/advising
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 150 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Health Services

   Data Name:            healthServices (Legacy: CCC: Interests - Health Services)
   Description:          Applicant is interested in health services.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Health services
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Servicios de Salud
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 151 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Housing

   Data Name:            housing (Legacy: CCC: Interests – Housing)
   Description:          Applicant is interested in housing information.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Housing information
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Información sobre Vivienda
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 152 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Employment assistance

   Data Name:            jobPlacement (Legacy: CCC: Interests - Job Placement)
   Description:          Applicant is interested in employment assistance/job placement information.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Employment assistance
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Asistencia sobre empleo
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 153 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Online Classes

   Data Name:            onlineClasses (Legacy: CCC: Interests - Online classes)
   Description:          Applicant is interested in online classes/distance education.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Online classes
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Clases en Línea
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                       - 154 -                                   April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Re-entry Program

   Data Name:            reentryProgram (Legacy: CCC: Interests - Re-entry prog)
   Description:          Applicant is interested in re-entry program.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Re-entry program (after 5 years out)
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Programa de re-ingreso a la escuela (después de 5 años)
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                     - 155 -                                     April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Scholarship Information

   Data Name:            scholarships (Legacy: CCC: Interests – Scholarships)
   Description:          Applicant is interested in receiving scholarship information.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Used in financial aid referral algorithm; see Appendix B.
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Scholarship information
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Información sobre becas
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 156 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Student Government

   Data Name:            studentGovernment (Legacy: CCC: Interests - Student govt)
   Description:          Applicant is interested in student government.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Student government
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Junta estudiantil
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                     - 157 -                                     April 2010
CCCApply Standard Application Data Dictionary                                                  Needs & Interests



Needs & Interests: Testing, Assessment, Orientation

   Data Name:            testing (Legacy: CCC: Interests – Testing)
   Description:          Applicant is interested in testing, assessment, and/or orientation.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Testing, assessment, orientation
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Exámenes, evaluaciones, orientación
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 158 -                                           April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Transfer Information

   Data Name:            transferInfo (Legacy: CCC: Interests – Transfer)
   Description:          Applicant is interested in transfer information.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    “Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Transfer information
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Información sobre transferencia
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                     - 159 -                                     April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Tutoring Services

   Data Name:            tutoringServices (Legacy: CCC: Interests – Tutoring)
   Description:          Applicant is interested in tutoring services.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Tutoring services
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Servicios de Tutoría
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                     - 160 -                                     April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Needs & Interests: Veterans Services

   Data Name:            veteransServices (Legacy: CCC: Interests - Veterans serv)
   Description:          Applicant is interested in services for veterans.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates from previous entry
   Input Rules:          Optional user response
   Usage:                Used in financial aid referral algorithm; see Appendix B.
   Notes/Constraints:    None
   Online Text, Engl:    Are you interested in any of the following programs and services? (Not all
                         college campuses offer every program and service listed.)
                         ....

                         {Checkbox}   Veterans services
   Online Text, Span:    ¿Esta usted interesado en cualquiera de los siguientes programas y servicios?
                         (No todos los colegios ofrecen cada programa o servicio enumerado).
                         ....

                         {Checkbox}   Servicios a Veteranos
   Online Help:          None
   Values - Labels:      1 - Yes/Sí
                         0 – No or blank [internal default]




                                                    - 161 -                                      April 2010
CCCApply Standard Application Data Dictionary                                             Needs & Interests



Financial Aid Referral Flag

   Data Name:            financialAidReferral (Legacy: CCC: Financial aid referral)
   Description:          Applicant has indicated interest in or need for financial aid.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:                Result of financial aid referral algorithm; see Appendix B.
   Notes/Constraints:    None
   Online Text:          None
   Online Help:          None
   Values - Labels:      1 - Yes
                         0 – No




                                                   - 162 -                                       April 2010
CCCApply Standard Application Data Dictionary



                                      Request for Consent
On the CCCApply Request for Consent page, the applicant is asked to consent to the use of
information provided in the application for various purposes. Consent is not required for the
applicant to submit the application.




Consent to Release Information

   Data Name:            consent (Legacy: CCC - Y/N: Consent?)
   Description:          Whether applicant consents to release of information provided in application.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: Yes/No 1
   Length:               1
   Characteristics:      Downloadable
                         Auto-populates
   Input Rules:          Required user response; else error message, ―You must select whether or not you
                         consent.‖ [Spanish: ―Debe seleccionar si da o no su consentimiento.‖]
   Usage:
   Notes/Constraints:    The Consent Question is required by the Legal Counsel of the CCC Chancellor‘s
                         Office. The text, prompt, data value, access, and handling are defined by Legal
                         Counsel and any changes require approval by Legal Counsel.
                         This data is expected to be propagated throughout student information systems
                         over time and circulate to the Chancellor‘s Office through MIS reporting.
                         Accommodating this data item is likely to be mandated in the future.
   Online Text, Engl:    The community colleges you attend and the Chancellor‟s Office of the California
                         Community Colleges request your help. We ask that you agree to allow us to
                         release necessary personal information about you to various agencies and
                         organizations so we can do research, plan programs and offer special services
                         to you (such as transfer opportunity information or state financial aid). If you do
                         agree to give your consent, your information will not be sold, used for
                         commercial purposes, released to the public, or given to other government
                         agencies for purposes of determining benefits (other than financial aid), except
                         where specifically required by law. In addition, if you do consent to release of
                         your information, those organizations and agencies to which your information is
                         given are prohibited by law from using it for any unauthorized purpose or
                         releasing it to anyone else. If you do not give your consent, personal information
                         about you will not be shared with other organizations or agencies except where
                         allowed by law. You should also know that, answering “no” to this question will
                         not prevent release of certain “directory information” about you. To learn more
                         about directory information or how to block its release, see the Privacy Policy
                         {Hyperlink}.




                                                   - 163 -                                         April 2010
CCCApply Standard Application Data Dictionary                                          Application Submittal



                         I authorize the Chancellor‟s Office, California Community Colleges, and the
                         community colleges I am attending to release necessary personal information
                         contained in my education records, including my Social Security number, for the
                         purposes described in the Full Statement of Consent {Hyperlink}:
                         {selection list}

                         Be sure to read the Full Statement of Consent {Hyperlink} before deciding
                         whether or not to grant your consent. To change your authorization, notify the
                         college admissions office in writing.

   Online Text, Span:    Los Colegios Comunitarios a los que asiste y la Oficina del Canciller de los
                         Colegios Comunitarios de California necesitan su ayuda. Le pedimos que nos
                         permita compartir su información personal con varias agencias y organizaciones
                         para que podamos hacer investigación, y mejor planificar programas y servicios
                         que le puedan ayudar (tal como información de oportunidades de transferencia
                         o ayuda financiera estatal). Si está de acuerdo en darnos su consentimiento, su
                         información no será vendida, utilizada para propósitos comerciales, no será
                         hecha pública, o proporcionada a otras agencias gubernamentales para que
                         determinen beneficios (que no sean de ayuda financiera), excepto cuando sea
                         requerido por ley. Además, si da su consentimiento para compartir su
                         información, las organizaciones y agencias que las recibirán están prohibidas
                         por ley a utilizarla para cuestiones no autorizadas o de entregarla a alguien más.
                         Si no da su consentimiento, información personal acerca de usted no será
                         compartida con organizaciones o agencias excepto en casos que lo permita la
                         ley. Por favor, tenga claro que al indicar "no" a esta pregunta no significa que
                         cierta "información de directorio" sobre usted no será difundida. Para más
                         información sobre la información de directorio o sobre cómo bloquear la entrega
                         de estos datos, favor de ver Política de Privacidad {Hyperlink}.
                         Yo autorizo a la Oficina del Canciller de Colegio Comunitarios de California, a
                         los colegios comunitarios a los que asisto a compartir mi información personal
                         que se encuentra en mis archivos escolares, para propósitos que están
                         descritos en la Declaración Completa de Consentimiento {Hyperlink}:
                         {selection list}

                         Asegúrese de leer la Declaración Completa de Consentimiento {Hyperlink}
                         antes de decidir si consentirá o no. Para cambiar su autorización previa,
                         notifique al colegio por escrito.

   Online Help, Engl: Hyperlink to Privacy Policy brings up full privacy policy text (see Appendix F).

                         Hyperlink to Full Statement of Consent brings up the following text:

                              CCCApply asks you to give your consent to release of personal information
                              about you. If you give consent to release of your information, you will be
                              authorizing the Chancellor‟s Office, California Community Colleges, and the
                              community colleges you are attending to release necessary personal
                              information contained in your education records, including your Social
                              Security number, for the following purposes:
                              1. To federal or state agencies to evaluate jointly administered programs or
                                 to comply with reporting requirements;
                              2. To data matching services to measure student success in transferring to
                                 four-year colleges or universities;
                              3. To colleges, universities, or government agencies to promote outreach




                                                  - 164 -                                        April 2010
CCCApply Standard Application Data Dictionary                                           Application Submittal



                                   to students and to enhance transfer;
                              4. To the California Student Aid Commission to facilitate the award of
                                 financial aid; and
                              5. To organizations or agencies assisting the Chancellor‟s Office or the
                                   community colleges you attend with research and analysis.

   Online Help, Span: Hyperlink to Privacy Policy brings up full privacy policy text (see Appendix F).

                         Hyperlink to Full Statement of Consent brings up the following text:

                              CCCApply le pide que de su consentimiento para dar a conocer información
                              personal sobre usted. Si usted da su consentimiento para dar a conocer su
                              información, usted estará autorizando a la Oficina del Canciller de los
                              Colegios Comunitarios de California, y a los colegios comunitarios a los que
                              está asistiendo, a dar a conocer información personal necesaria que está
                              contenida en sus archivos académicos, incluyendo su número de Seguro
                              Social para los siguientes propósitos:
                              1. A agencies federales y estatales para que evalúen los programas que
                                 administran de forma conjunta o para cumplir con los requisitos del
                                 reporte;
                              2. A servicios de comparación de datos para medir el éxito de los
                                 estudiantes en la transferencia a las universidades o colegios de cuatro
                                 años de estudios;
                              3. A colegios, universidades, o agencias de gobierno para promover
                                 campañas de enlace estudiantil y aumentar la transferencia;
                              4. A la Comisión de Ayuda Estudiantil de California para facilitar el proceso
                                 de entrega de ayuda financiera; y
                              5.   A organizaciones o agencias que asisten a la Oficina del Canciller o a
                                   los colegios comunitarios a los que usted asiste con investigación y
                                   análisis.

   Values - Labels:      1 - Yes                                I consent              Consiento
                         0 - No                                 I do not consent       No consiento




                                                   - 165 -                                        April 2010
CCCApply Standard Application Data Dictionary                                           Application Submittal



Spanish Application Flag

   Data Name:            spanishApplication (Legacy: CCC: Spanish application?)
   Description:          The language of the application was toggled to Spanish when the application
                         was submitted.
   Last Revision:        Oct. 12, 2009
   MIS Correlation:      None
   Data Type/Format: ASCII normal
   Length:               1
   Characteristics:      Downloadable
                         System-generated
                         Hidden
   Input Rules:          N/A
   Usage:                Allows colleges to identify applications submitted with the online application in
                         Spanish.
   Notes/Constraints:    Applicants can switch between English and Spanish at any time in the
                         application. This flag indicates only the language at the point of submission.
   Online Text:          None
   Online Help:          None
   Values - Labels:      1 – Yes, Spanish
                         0 – No, English
                         blank – College does not have the Spanish application




                                                  - 166 -                                         April 2010
CCCApply Standard Application Data Dictionary



                                   Supplemental Questions
On the CCCApply Supplemental Questions page, the applicant answers supplemental questions
posted by the individual college, if any. The questions, valid values, value descriptions, and edit
characteristics are all specified by the individual college. Responses are included in the
application download file to the college.




                                                - 167 -                                    April 2010
CCCApply Standard Application Data Dictionary



                                      Application Submittal
On the CCCApply Application Submittal page, the applicant is instructed to verify the
application information prior to submission, and to electronically sign the application.


E-Signature Confirmation

   Data Name:            Application Certification Info
   Description:          Applicant has provided the required electronic signature for submission of the
                         application.
   Last Revision:        Feb. 10, 2006
   MIS Correlation:      None
   Data Type/Format: ASCII normal
   Length:               64
   Characteristics:      Downloadable
   Input Rules:          Required user response; else error message, ―You must agree to the declaration
                         statement in order to submit your appliction.‖ [Spanish: ―Usted debe estar de
                         acuerdo con la declaración antes de someter su solicitud.‖]
   Usage:                Provides a record of the applicant‘s electronic signature.
   Notes/Constraints:    Added in 2006, per new state law (Section 54300 of subchapter 4.5 of chapter 5
                         of division 6 of title 5 of the California Code of Regulations.).
   Online Text, Engl:    {checkbox} By checking here, I, <applicant name>, declare that:
                           • All of the information in this application pertains to me.
                           • Under penalty of perjury, the statements and information submitted in this
                              online admission application are true and correct.
                           • I understand that falsification, withholding pertinent data, or failure to report
                              changes in residency may result in District action.
                           • I understand that all materials and information submitted by me for
                              purposes of admission become the property of <college name>.
   Online Text, Span:    {checkbox} Al marcar aquí, Yo, declaro que:
                           • Toda la información en esta solicitud es perteneciente a mí.
                           • Bajo el castigo del perjurio, las declaraciones e información incluida en
                              esta solicitud en línea son verdaderas y correctas.
                           • Entiendo que la falsificación, el retener datos importantes, o la falla de
                              reportar cambios en mi residencia pueden resultar en alguna acción por
                              parte del Distrito.
                           • Entiendo que todos los materiales e información sometidos por parte mía
                              para propósitos de admisión son propiedad de <college name>.
   Online Help:          None
   Values - Labels:      1 – Yes, applicant has provided electronic signature
                         C – Application submitted prior to implementation of electronic signature




                                                   - 168 -                                          April 2010
CCCApply Standard Application Data Dictionary                                                   Application Submittal



Financial Aid Acknowledgement

   Data Name:            CCCApply Finaid Confirmation
   Description:          Applicant acknowledges understanding that financial aid is available to
                         qualifying applicants.
   Last Revision:        March 24, 2008
   MIS Correlation:      None
   Data Type/Format: ASCII normal
   Length:               1
   Characteristics:      Downloadable
   Input Rules:          Required user response; else error message, ―You must agree to the financial aid
                         statement statement in order to submit your appliction.‖ [Spanish: ―Debe
                         seleccionar la casilla para reconocer que entiende sus opciones de ayuda
                         financiera antes de someter su solicitud.‖]
   Usage:
   Notes/Constraints:    Added in 2006, per new state law (Section 54300 of subchapter 4.5 of chapter 5
                         of division 6 of title 5 of the California Code of Regulations.).
   Online Text, Engl:    {checkbox} By checking here, I, <applicant name>, acknowledge understanding
                         that:
                           • Federal and state financial aid programs are available and may include aid
                               in the form of grants, work study, and/or any available student loans. I am
                               aware that I may apply for assistance for up to the total cost of my
                               education including enrollment fees, books & supplies, transportation, and
                               room and board expense.
                           • I may apply for financial assistance if I am enrolled in an eligible program
                               of study (certificate, associate degree, or transfer), and may receive aid if
                               qualified, regardless of whether I am enrolled full-time or part-time.
                           • Financial aid program information and application assistance are available
                               in the financial aid office at the college. The application is also available
                               on-line.
                                  Note: CCCApply will provide links to financial aid information and applications
                                  after you submit this application. You can also find financial aid information at
                                  www.icanaffordcollege.com, and on most college websites.
   Online Text, Span:    {checkbox} Al marcar aquí, Yo <applicant name>, reconozco que entiendo que:
                           • Están disponibles programas de ayuda financiera federal y estatal y
                              pueden incluir ayuda en forma de subvenciones, trabajo y estudio y/o
                              cualquier préstamo estudiantil disponible. Estoy consciente de que puedo
                              solicitar asistencia para cubrir hasta el costo total de mi educación
                              incluyendo cuotas por inscripción, libros y materiales, transporte y gastos
                              por alojamiento y comida.
                           • Puedo solicitar ayuda financiera si estoy inscrito(a) en un programa de
                              estudios elegible (certificado, título universitario intermedio o
                              transferencia), y puedo recibir ayuda si califico, independientemente de
                              que esté inscrito(a) con dedicación completa o dedicación parcial.
                           • La información sobre programas de ayuda financiera y la asistencia en
                              relación con la solicitud están disponibles en la oficina de ayuda financiera
                              de la institución de educación superior. También se puede realizar la
                              solicitud en línea
                                  Nota: CCCApply suministrará enlaces a la información sobre ayuda financiera y
                                  otras solicitudes después de enviar esta solicitud. Igualmente, puede encontrar



                                                     - 169 -                                                April 2010
CCCApply Standard Application Data Dictionary                                              Application Submittal



                                  información sobre ayuda financiera en www.icanaffordcollege.com, y en los
                                  sitios web de la mayoría de las instituciones de educación superior.
   Online Help:          None
   Values - Labels:      1 – Yes, applicant has acknowledged awareness of financial aid.
                         Null/blank – Application submitted before the implementation of this field.




                                                    - 170 -                                           April 2010
CCCApply Standard Application Data Dictionary



                        Appendix A. Residency Determination


Preliminary Residency Determination

The residency determination made by the CCCApply is a preliminary residency determination
only, not an actual or final residency determination. CCCApply does not ask the applicant for
proofs of residency in any form. Actual residency determination remains the responsibility of the
college to which the student applies.

As of the 2010 Annual Update, CCCApply does not ask about the applicant‘s intent to maintain
California residency. In the context of residency determinations for the CCCs, for applicants who
have resided in California for less than two years, intent to maintain California residency is to be
determined by documented actions and not by the applicant‘s statement of intent.

CCCApply does not reveal any indication of residency determination to the applicant.


Areas of Qualification

Preliminary residency determination is based upon four areas or categories of evaluation:
citizenship, stay and intent, military exemptions, and other exemptions. The student is evaluated
in each area separately. The area classifications are then processed to make the overall residency
determination.

Citizenship (Area A):
       Indicates whether the student is a U.S. Citizen or an eligible non-U.S. Citizen. Students
       that indicate either U.S. citizenship or a status of Permanent Resident, Temporary
       Resident/Amnesty, or Refugee/Asylee (along with an unexpired alien registration
       number) are classified as A1. Students indicating an unexpired visa type that is eligible
       for residency are classified as A2.

Stay and Intent (Area B):
       Indicates whether the student met the minimum requirements for duration of stay in
       California and activities consistent with residency in California. This area also determines
       whether a student is under the care of a guardian.

Military Exemption (Area C):
       Indicates whether the student is either an eligible active or discharged U.S. Military
       person or a dependent of such. Active military persons and their dependents are classified
       as C1. Recently discharged military persons are classified as C2.

Other Exemptions (Area D):
       Indicates whether the student qualifies for a special residency exemption as a state
       college or university employee or dependent, a public school employee, or an eligible
       seasonal agricultural worker (not precluded by INS).


                                                - 171 -                                    April 2010
CCCApply Standard Application Data Dictionary                      Appendix A. Residency Determination



Area Criteria

The criteria and logic for evaluating each area of the residency algorithm are shown in Tables A
through D and Figures 1 through 5. Evaluations are based solely on the applicant‘s answers to
the residency-related questions.

        Note: Answers supplied in Areas B and D are in reference to the parent/guardian if the
        applicant is under age 19, unmarried, and dependent (i.e., ‗over19OrMarried‘ field = No).
        ―Evidence of Intent‖ rules in the Student Attending Accounting Manual (Chapter 2),
        based on Title 5 section 54024, specify ―under 19 years‖ as the age criterion, superseding
        the definition of a ―Minor‖ in general law as under age 18.


Residency Integrity Flags

In addition to the preliminary residency status determination, the residency algortihm produces
Residency Integrity Flags that provide additional information to help the colleges in their final
residency determinations. Some Integrity Flags indicate why a Residency Status of 2 was
assigned; others indicate applicant responses that did not affect the preliminary residency
determination but may warrant investigation. Integrity flags do not affect the outcome of the
preliminary residency determination.

Integrity flags are two-digit numeric codes, as defined in Table E. They are stored and
downloaded in a single field that can contain up to 25 flags. Refer to the Residency Integrity
Flags data definition for more information about the downloadable database field.

In addition to their basic function alerting A&R staff to specific information about an applicant‘s
responses related to residency, Integrity Flags may be used to automate electronic responses back
to the applicant with further instructions.




                                                - 172 -                                     April 2010
CCCApply Standard Application Data Dictionary                                        Appendix A. Residency Determination



             Table A. Outline of Area A (Citizenship) Criteria in Residency Algorithm

Step         Evaluation Statement                   Data Base Fields & Logic                 if Yes            if No
 1   Is the student a US citizen?                  citizenshipStatus=1                      Class A1        Go to step 2
 2   Is the student‟s visa/alien                   noVisaExpirationDate=1 OR              Go to step 3       Class A0
     registration active?                          visaExpirationDate>current date
 3   Does the student have Permanent               citizenshipStatus=2 or =3 or =4        Go to step 4      Go to step 6
     Resident, Temporary Resident/
     Amnesty, or Refugee/Asylee
     citizenship status?
 4   Does the student have an Alien                visaNumber≠empty                       Go to step 5      Class A2;
     Registration number?                                                                                   set flag 50
 5   Is the issue date more than 1 year            visaIssueDate≠empty AND                  Class A1        Class A2;
     prior to the start of the term being          Term Start Date minus                                    set flag 60
     applied for?                                  visaIssueDate>365 (days)
 6   Does the student have a visa that             „Residency?‟ column = „YES‟ in          Class A2;      Class A0;
     could allow residency to be                   Table F.                                set flag 51   set flag 48 if
     established?                                                                                        visaType=B,
                                                                                                           B1, or B2
Class A1 indicates that no further proof of citizenship is needed. Class A2 indicates that the admissions office must
obtain proof of citizenship status before residency can be determined.



          Table B. Outline of Area B (Stay and Intent) Criteria in Residency Algorithm

Step         Evaluation Statement                     Data Base Fields & Logic                 if Yes            if No
 1   Do out-of-state indicators support            „nonCAResForTax‟ = 0 AND                 Go to step 2       Class B0
     intent?                                       „registeredVoterInNonCAState‟ = 0
                                                   AND „residentAtNonCACollege‟ = 0
                                                   AND „lawsuitNonCAState‟ = 0
  2    Has the applicant lived in California       „residentCAAtLeast2Years‟ = 1 OR         Go to step 5     Go to step 3
       for two years prior to start of term?       „date_stay_began_2_years‟ = true
  3    Has the applicant been resident in          „date_stay_began_1_years=true‟             Class B2       Go to step 4
       CA for over a year prior to start of                                                    (flag 59);
       term?                                                                                 go to step 5
  4    Is the applicant a current or former        „under20FosterYouthCA‟ = Yes AND           Class B2;        Class B0
       Foster Youth, under age 20, and             „Mailing address – state‟ = CA            go to step 5
       now residing in California?
  5    Has the applicant completed HS              „HS Address State‟ ≠ CA AND                Class B2       Go to step 6
       outside CA in last 2 yrs?                   „hs_attended_within_2yrs‟ = true            (flag 61);
                                                                                             go to step 6
  6    Is the applicant in military with non-      „militaryStatus‟ = 2 AND                   Class B2       Go to step 7
       CA home of record?                          „militaryHomeRecord‟ ≠ CA                   flag 62);
                                                                                             go to step 7
  7    Is the applicant under the care and         „over19OrMarried‟ = 0 AND                  Class B2       Go to step 8
       control of a guardian, under 19 and         „guardianOrParentRelation‟ = G              (flag 58);
       unmarried?                                                                            go to step 8
  8    Is the applicant‟s current address          „Mailing address – state‟ ≠ CA             Class B2       Go to step 9
       outside of California?                                                                  (flag 01);
                                                                                             go to step 9



                                                        - 173 -                                                April 2010
CCCApply Standard Application Data Dictionary                                      Appendix A. Residency Determination



Step         Evaluation Statement           Data Base Fields & Logic                           if Yes           if No
 9   Is the applicant‟s permanent address „Permanent address – state‟ ≠ CA                  Class B2        Go to step 10
     outside of California?                                                                   (flag 02);
                                                                                           go to step 10
 10    Is the applicant under 19 with last         „termStartDate‟ minus „Birthdate‟ is     Class B2        Go to step 11
       high school out-of-state?                   less than 19 years AND „High sch 1         (flag 03);
                                                   address – state‟ ≠ CA                   go to step 11
 11    Was the applicant enrolled in an out- „termStartDate‟ minus „College                 Class B2        Go to step 12
       of-state college within the last year? enrolled 1 - date to‟ is less than or           (flag 04);
                                              equal to 1 year AND „College 1               go to step 12
                                              address – state‟ ≠ CA
 12    Has Class B2 been set?                 ClassB=B2                                      Class B2         Class B1



        Table C. Outline of Area C (Military Exemption) Criteria in Residency Algorithm

Step         Evaluation Statement                   Data Base Fields & Logic                 if Yes           if No
 1   Is the student currently an active            militaryStatus=2 OR =3 OR =4           Go to step 2      Class C0
     military member, a dependent of a
     currently active military member, or
     a member discharged from the
     military in the past year?
 2   Is the military member currently              militaryStatus=2 OR =3                 Go to step 3      Class C2
     active?                                                                                                 (flag 52)
 3   Is California the home of record for          militaryHomeRecord=CA                   Class C1        Go to step 4
     the military member?                                                                   (flag 53)
 4   Is the active military member                 militaryInCA=1                         Go to step 5      Class C0
     currently stationed in California?
 5   Is the active military member                 militaryInCAForEducation=1              Class C0         Class C1
     currently stationed in California for                                                                   (flag 54)
     educational purposes only?
Class C1 indicates eligible active military person or dependent.
Class C2 indicates eligible discharged military person.



        Table D. Outline of Area D (Other Exemptions) Criteria in Residency Algorithm

Step         Evaluation Statement                   Data Base Fields & Logic                if Yes            if No
 1   Is the residency claimant a state             fullTimeEmployee=1                      Class D         Go to step 2
     college/university employee?                                                          (flag 55)
 2   Is the applicant a California public          publicSchoolCredEmployee=1              Class D         Go to step 3
     school employee?                                                                      (flag 56)
 3   Is the residency claimant a qualified         agriculturalEmployee=1                 Go to step 4      Class D0
     agricultural worker?
 4   Is the residency claimant a U.S.              ClassA=A1 OR =A2                        Class D          Class D0
     Citizen or INS-eligible alien?                                                        (flag 57)




                                                        - 174 -                                               April 2010
CCCApply Standard Application Data Dictionary                            Appendix A. Residency Determination



                                  Table E. Residency Integrity Flags

Flag                              Meaning                                            Logic
 01    Current address state is not California                           See Residency Area B logic
 02    Permanent address state is not California                         See Residency Area B logic
 03    State of last high school attended is not California and
                                                                         See Residency Area B logic
       student is under 19
 04    State of most recent college attended is not California and
                                                                         See Residency Area B logic
       „To Date‟ is within one year of term start date
 11    Claiming California high school completion but last high          graduatedCAHS=1<yes> AND
       school not in California                                          High sch 1 address - state ≠CA
 47    Eligible with documentation: high school graduate or              ineligibilityFlag=2
       equivalent but under 18
 48    Ineligible to enroll; B-visa holder                               See Residency Area A logic
 49    Ineligible to enroll; minor in high school                        ineligibilityFlag=1
 50    Missing valid Alien Registration Number                           See Residency Area A logic
 51    Has visa type that can establish residency                        See Residency Area A logic
 52    Recently discharged U.S. military member                          See Residency Area C logic
 53    U.S. military member with California as home of record            See Residency Area C logic
 54    U.S. military member currently stationed in California not for    See Residency Area C logic
       education purposes
 55    State college/university employee                                 See Residency Area D logic
 56    California public school employee                                 See Residency Area D logic
 57    Qualified seasonal agriculture worker                             See Residency Area D logic
 58    Two year care and control proof for guardian required             See Residency Area B logic
 59    Applicant has resided in California for over one year but less    See Residency Area B logic
       than two years
 60    Date of Alien Registration not more than one year before          See Residency Area A logic
       term start date
 61    State of last high school attended is not California and high     See Residency Area B logic
       school completion date is within last 2 years
 62    Currently in military with home of record other than CA           See Residency Area B logic
 70    Applicant is a current or former Foster Youth in California and   under20FosterYouthCA=1
       under 20 years of age
 80    Applicant is an unmarried, independent minor                      under19Married=1 AND
                                                                         (maritalStatus=U OR =X)




                                                   - 175 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                       Appendix A. Residency Determination



      Area A
                                                                1

                                          Yes                  U.S.
                                                             Citizen?



                                                                         No


                                                                2
                                                      Active
                                                   Visa or Alien                               No

                                                   Registration?


                                                                         Yes


                                                                3
                                                    Perm Resident,
                                            Yes   Temp Res/Amnesty,                            No
                                                   or Refugee/Asylee
                                                        status?
                                      4

                                 Have Alien
                                                   No
                                 Registration
                                  Number?
                                                                                                      6
                                                                                                  Have Visa
                                                                                         Yes                      No
                                          Yes                                                  that establishes
                                      5
                                                                                                 residency?

                                 Issue Date
                       Yes                        No
                               more than I year
                                before term
                                    start?
                                                   Flag 60

                                                               Flag 50

                                                                               Flag 51




            Class A1                               Class A2                                                       Class A0
           requirements                           requirements                                                    requirements
               met                                    met                                                            not met



                             Figure 1. Flowchart for Residency Area A Logic




                                                         - 176 -                                                             April 2010
CCCApply Standard Application Data Dictionary                                                           Appendix A. Residency Determination



         Area B                                     1

                                               Out-of-state          Yes
                                                activities?



                                                        No


                                                    2                                    3

                                        Yes     Lived in CA         No              Lived in CA       No
                                              for two years?                       for more than
                                                                                     one year?


                                                                    Set flag 59              Yes
                                                                   and B2 status                                          4

                                                                                                              Yes    Foster Youth
                                                                                                                      under 20
                                                                                                                       in CA?
                               5
                          Completed                                                                                           No
                   Yes
                         HS outside CA
                           within last
                                                                                         9
          Set flag 61       2 yrs?
         and B2 status
                                                                           Yes
                                                                                    Permanent
                                   No
                                                                                     Address
                                                                                     outside
                               6
                                                              Set flag 02
                                                             and B2 status
                                                                                       CA?

                            Military                                                         No
                   Yes
                         home of record
                            outside                                                      10
          Set flag 62        CA?
         and B2 status
                                                                           Yes       Under 19 &
                                   No
                                                                                   last high school
                                                                                     out of CA?
                                                               Set flag 03
                               7                              and B2 status
                            Under                                                            No
                   Yes    Guardian‟s
                           care and
          Set flag 58      control?                                                      11
         and B2 status                                                                College
                                   No                                      Yes       outside CA
                                                                                       within
                                                              Set flag 04            last year?
                               8                             and B2 status
                            Current                                                          No
                   Yes
                            Address
                            outside
          Set flag 01        CA?
         and B2 status
                                                                                         12
                                   No
                                                                                      Has B2
                                                                           No                         Yes
                                                                                       status
                                                                                     been set?




                                                             Class B1                                 Class B2            Class B0
                                                             requirements                             requirements       requirements
                                                                 met                                      met               not met


                                   Figure 2. Flowchart for Residency Area B Logic


                                                                     - 177 -                                                            April 2010
CCCApply Standard Application Data Dictionary                                     Appendix A. Residency Determination



              Area C                                                  1

                                                              Active military,
                                                                                 No
                                                            member/dependent,
                                                             or discharged in
                                                                past year?


                                                                Yes

                                                                      2
                                                                 Currently
                                          No                   active military
                                                                member or
                                                                dependent?


                                                                Yes

                                                                      3

                                                                 Is CA the
                                                     Yes
                                                               military home
                                                                of record?



                                                                          No

                                                                      4

                                                               Currently
                                                                                 No
                                                              stationed in
                                                                  CA?


                                                                Yes

                                                                      5
                                                                Currently
                                                                                 Yes
                                                           stationed in CA for
                                                                education
                                                                  only?
                          Flag 52




                                           Flag 53




                                                                Flag
                                                                54




                                                                          No


                      Class C2                       Class C1                           Class C0
                    requirements                 requirements                          requirements
                        met                          met                                  not met



                            Figure 3. Flowchart for Residency Area C Logic




                                                            - 178 -                                        April 2010
CCCApply Standard Application Data Dictionary                                                Appendix A. Residency Determination




               Area D
                                                                                 1
                                                                                 CA
                                                           Yes
                                                                            college/univ.
                                                                             employee?


                                                                                     No


                                                                                 2
                                                                                CA
                                                           Yes
                                                                           public school
                                                                            employee?


                                                                                     No


                                                                                 3

                                                                             Qualified          No
                                                                            agricultural
                                                                             worker?


                                                                                     Yes


                                                                                 4

                                                            Yes             U.S. citizen        No
                                                                           or INS-eligible
                                                                                alien?
                             Flag 55

                                       Flag 56

                                                 Flag 57




                                Class D                                                           Class D0
                            requirements                                                         requirements
                                met                                                                 not met



                           Figure 4. Flowchart for Residency Area D Logic



                                                                 - 179 -                                              April 2010
CCCApply Standard Application Data Dictionary                       Appendix A. Residency Determination



Preliminary Residency Determination Algorithm

The residency determination algorithm looks at each area of qualification to determine whether
the student meets the residency classification criteria for the purposes of assessing tuition. This
preliminary Residency Status determination is then sent along with the rest of the student‘s data
to the college. In some cases, the determination may indicate that the applicant is considered
eligible for in-state residency classification but should be required to show proof of their claims
prior to determining residency.

If the applicant meets the residency classification criteria without further proof necessary, the
algorithm will return a preliminary residency determination status value equal to ―1‖. Otherwise,
a status value of ―2‖ would be assigned, indicating that further proof is required. Applicants who
fail to meet the residency classification criteria altogether are given a preliminary residency
determination status value of ―3‖ (non-resident) status.

Residency Status 1: Any student considered eligible for California residency classification
without further proof provided they meet the following:

       Area A1 (Citizenship) and B1 (Stay and Intent) requirements.

Residency Status 2: Any student considered eligible for California residency classification
provided they can show proof and meet ANY of the following:

       Area A1 (Citizenship) and B2 (Stay and Intent) requirements.
       Area A2 (Citizenship) and B1 or B2 (Stay and Intent) requirements.
       Area C1 (Active Military Exemption) requirements.
       Area C2 (Discharged Military Exemption) and B1 or B2 (Stay and Intent) requirements.
       Area D (Other Exemptions) requirements.

Residency Status 3: All students failing to meet any of the above criteria.

Figure 5 shows the preliminary residency determination logic.


Residency Status Change Flag

The Residency Algorithm also compares the Residency Status for the current application with
the Residency Status determination for the immediately previous application by the same
applicant (i.e., user account). If there has been a residency status change, it sets a Residency
Status Change flag and also stores the date of the different residency status determination.

If the Residency Status has not changed more from the immediately previous application by the
same applicant, the Residency Status Change flag will not be set and the date will be blank.




                                                - 180 -                                      April 2010
CCCApply Standard Application Data Dictionary                                      Appendix A. Residency Determination




                  A1        No                    C1         No
                 Met?                            Met?

                Yes                             Yes
                                                                   D         No
                                                                  Met?

                  B1       No
                 Met?                                            Yes
                                                                               A2          No
                                                                              Met?
                Yes
                                         No                                  Yes
                             B2                                                      Yes      C2
                            Met?                                                             Met?

                           Yes                                                                   No



                                                                       Yes     B1
                                                                              Met?




                                                                       Yes     B2          No
                                                                              Met?




              Status 1                                Status 2                              Status 3
               Resident                             Resident,                              Non-resident
                                                  proof needed




                      Figure 5. Preliminary Residency Determination Flowchart




                                                       - 181 -                                              April 2010
CCCApply Standard Application Data Dictionary                                                              Appendix A. Residency Determination



                                                             Table F. Visa Types
 Database    Visa Type      Resi-                                                         Visa and Description
  Value     Menu Listing   dency?
 A1         A-1             YES     A-1 Ambassador, Public Minister, Career Diplomat, Consular Officer, Head of State, and immediate family members
 A2         A-2             YES     A-2 Other foreign government officials or employees coming to the United States and immediate family members. Includes
                                    technical and support staff of A-1
 A3         A-3             YES     A-3 Attendants, Servants and Personal employees of A-1 and A-2 and immediate family members
 B1         B-1              no     B-1 Temporary visitor for business
 B2         B-2              no     B-2 Temporary visitor for pleasure
 BCC        BCC              no     BCC Border Crossing Card: Mexico
 BE         BE               no     BE Bering Straits agreement entrants
 C1         C-1              no     C-1 Alien in transit (direct and continuous travel through the United States)
 C1D        C-1D             no     C-1D Combined transit and crewman visa
 C2         C-2              no     C-2 Alien in transit to the U.N. headquarters
 C3         C-3              no     C-3 Foreign government official, members of immediate family, attendants, servants or other personal employee of official in
                                    transit through the United States
 C4         C-4              no     C-4 Transit without Visa, see TWOV
 D1         D-1              no     D-1 Crewmen departing on same vessel of arrival, crewmen departing on same aircraft or same airline
 D2         D-2              no     D-2 Crewmen departing on vessel other than one of arrival. Airmen departing on different airline that one of arrival
 E1         E-1             YES     E-1 Treaty trader, spouse, and children
 E2         E-2             YES     E-2 Treaty investor, spouse, and children coming to develop and direct a bon fide enterprise in which he/she has invested a
                                    substantial amount of capital
 E3         E-3             YES     E-3 Australian nationals working in specialty occupations
 E3D        E-3D            YES     E-3D Spouse or child of E-3
 E3R        E-3R            YES     E-3R Returning E-3
 F1         F-1 (Student     no     F-1 Academic student
            Visa)
 F2         F-2              no     F-2 Spouse or child of student
 F3         F-3              no     F-3 Canadian and Mexican Academic Students who commute across the US land border to school.
 G1         G-1             YES     G-1 Principal resident representative of recognized foreign member government to international organization, staff, and
                                    immediate family members
 G2         G-2             YES     G-2 Other temporary representative of recognized foreign member government to international organization and immediate
                                    family members
 G3         G-3             YES     G-3 Representative of non recognized or nonmember foreign government to international organization and immediate family
                                    members
 G4         G-4             YES     G-4 International organization officer or employee and immediate family members
 G5         G-5             YES     G-5 Attendant, servant, or personal employee of G-1 through G-4 and immediate family members
 GB         GB              YES     GB Temporary visitor for business, Guam
 GT         GT              YES     GT Temporary visitor for pleasure, Guam
 H1         H-1             YES     H-1 Temporary worker of distinguished merit and ability
 H1A        H-1A            YES     H-1A Temporary worker performing services as a registered nurse
 H1B        H-1B            YES     H-1B Specialty occupation (professionals), DOD workers, fashion models
 H1B1       H-1B1           YES     H-1B1 Specialty occupation, entering under free trade agreements with Chile and Singapore
 H1C        H-1C            YES     H-1C Nurses going to work for up to 3 years in health professional shortage areas
 H2A        H-2A             no     H-2A Temporary or seasonal agriculture workers
 H2B        H-2B             no     H-2B Nonagricultural temporary or seasonal workers
 H2R        H-2R             no     H-2R Returning H-2B worker
 H3         H-3              no     H-3 Trainee or participant in special education exchange visitor program
 H4         H-4             Yes     H-4 Spouse or child of H-1, H-2, H-3 (parent/spouse visa type determines whether holder may or may not establish residency)
 I          I               YES      I Representative of foreign information media, spouse, and children
 J1         J-1              no     J-1 Exchange visitor
 J2         J-2              no     J-2 Spouse or minor child of exchange visitor
 K1         K-1             YES     K-1 Fiancé or fiancée of U.S. Citizen
 K2         K-2             YES     K-2 Minor child of K-1
 K3         K-3             YES     K-3 Spouse of U.S. Citizen (under LIFE Act provisions)
 K4         K-4             YES     K-4 Child of K-3
 L1A        L-1A            YES     L-1A Intra company transferee (executive, managerial and specialized personnel) entering to continue employment with the
                                    same employer or a subsidiary or affiliate thereof
 L1B        L-1B            YES     L-1B Executive, manager or has specialized skill of international firm
 L2         L-2             YES     L-2 Spouse or child of L-1
 M1         M-1              no     M-1 Vocational or non-academic student
 M2         M-2              no     M-2 Spouse or child of M-2



                                                                          - 182 -                                                                April 2010
CCCApply Standard Application Data Dictionary                                                               Appendix A. Residency Determination


 Database    Visa Type      Resi-                                                          Visa and Description
  Value     Menu Listing   dency?
 M3         M-3              no     M-3 Border commuter student
 N8         N-8             YES     N-8 Parent of alien classified SK-3 “special immigrant”
 N9         N-9             YES     N-9 Child of N-8, SK-1, SK-2, or SK-4 “special immigrant”
 NATO1      NATO-1          YES     NATO-1 Principal permanent representative of member state to NATO and resident members of official staff or immediate family
 NATO2      NATO-2          YES     NATO-2 Other representatives of member state; dependents of member of a force entering in accordance with the provisions of
                                    NATO Status-of-Forces agreement; members of such force if issued visas
 NATO3      NATO-3          YES     NATO-3 Official clerical staff accompanying representative of member state to NATO or immediate family
 NATO4      NATO-4          YES     NATO-4 Official of NATO other than those qualified under NATO-4, employed on behalf of NATO and immediate family
 NATO5      NATO-5          YES     NATO-5 Expert other than NATO officials qualified under NATO-4, employed on behalf of NATO and immediate family
 NATO6      NATO-6          YES     NATO-6 Member of civilian component who is either accompanying a Force entering in accordance with the provision of the
                                    NATO Status-of-Forces agreement; attached to an Allied headquarters under the protocol on the Status of International Military
                                    headquarters set up pursuant to the North Atlantic Treaty; and their dependents
 NATO7      NATO-7          YES     NATO-7 Servant or personal employee of NATO-1 through NATO-6, or immediate family
 O1         O-1             YES     O-1 Aliens of extraordinary ability
 O2         O-2              no     O-2 Accompanying alien who is coming solely to assist in the artistic or athletic performance by an O-1
 O3         O-3             YES     O-3 Spouse and/or child of O-1 and O-2
 P1         P-1              no     P-1 Internationally recognized professional artists, athletes, entertainers, and “essential support personnel”
 P2         P-2              no     P-2 Artist or entertainer in reciprocal exchange programs
 P3         P-3              no     P-3 Artists and entertainers coming to perform, teach, or coach a culturally unique program.
 P4         P-4              no     P-4 Spouses and/or children of P-1, P-2, P-3
 Q1         Q-1              no     Q-1 International cultural exchange visitor
 Q2         Q-2              no     Q-2 Irish Peace Process cultural and training program (Walsh Visas)
 Q3         Q-3              no     Q-3 Spouse or child of Q-2
 R1         R-1             YES     R-1 Religious workers
 R2         R-2             YES     R-2 Spouse or child of R-1
 S5         S-5              no     S-5 Alien witness or informant possessing critical, reliable information concerning a criminal organization or enterprise whose
                                    presence in the United States is required for the successful investigation or prosecution of the criminal organization
 S6         S-6             no      S-6 Alien witness or informant possessing critical reliable information about terrorist organization, enterprise, or operation, who
                                    will be placed in danger as a result of supplying that information; and is eligible to receive a reward under separate U.S. State
                                    Department legislation
 S7         S-7              no     S-7 Spouse, unmarried sons and daughters, and parents of witness or informant
 T1         T-1             YES     T-1 Victim of a severe form of trafficking in persons
 T2         T-2             YES     T-2 Spouse of a victim of a severe form of trafficking in persons
 T3         T-3             YES     T-3 Child of victim of a severe form of trafficking in persons
 T4         T-4             YES     T-4 Parent of a victim of a severe form of trafficking in persons (if T-1 victim is under21)
 T5         T-5             YES     T-5 Sibling under 18 years of age of T-1 under 21 years of age
 TN1        TN1              no     TN1 Canadian professionals under NAFTA
 TN2        TN2              no     TN2 Mexican professionals under NAFTA
 TD         TD               no     TD Spouse or child of TN
 TPS        Temporary       YES     TPS Temporary Protected Status
            Protected
            Status
 TWOV       TWOV             no     TWOV Transit without a Visa
 U1         U-1             YES     U-1 Victim of certain criminal activity
 U2         U-2             YES     U-2 Spouse of U-1
 U3         U-3             YES     U-3 Child of U-1
 U4         U-4             YES     U-4 Parent of U-1, if U-1 is under 21
 V1         V-1             YES     V-1 Spouse of an LPR who is the principal beneficiary of a family-based petition which was filed prior to December 21, 2000, and
                                    has been pending for at least 3 years
 V2         V-2             YES     V-2 Child of an LPR who is the principal beneficiary of a family-based visa petition that was filed prior to December 21, 2000, and
                                    has been pending for at least 3 years
 V3         V-3             YES     V-3 The derivative child of a V-1 or V-2
 WB         WB               no     WB Temporary visitor for business, visa waiver
 WT         WT               no     WT Temporary visitor for pleasure, visa waiver
 X          X                no     X Employment Authorization Card (created in alpha SBC)
 OTHR       Other or        Yes     Depending on the specific other visa type, visa holder may or may not be allowed to establish residency.
            None




                                                                           - 183 -                                                                 April 2010
CCCApply Standard Application Data Dictionary



                         Appendix B. Financial Aid Algorithm

CCCApply facilitates early awareness of financial assistance in two directions. The application
process asks questions about the Needs & Interests of the applicant to alert them to the
possibility of financial assistance, and offer links to the online BOG Fee Waiver application and
FAFSA federal aid application form. Based on responses to the Needs & Interests questions,
CCCAppy can send notification to financial aid departments at the same time as the application
is downloaded by the college so that financial aid departments can begin their processes of
contacting and assisting the applicants.

The process of identifying the student and the information required in the notification to the
financial aid departments are outlined below.


Identifying Students for Financial Assistance (Financial Aid Referral Flag)

If a student answers ―yes‖ to any of the following questions from the Needs & Interests section
of the application, the Financial Aid Referral Flag will be set:
           Financial help to attend college
           Receiving TANF, SSI, or General Assistance
           CalWorks
           EOPS - Extended Opportunity Programs and Services
           Scholarship information
           Veteran‘s services


Information Supplied to Financial Aid Departments

Users may choose to supply a complete electronic copy of the admissions application with the
notification to the financial aid departments. If a complete file is not available or desired, the
following should be supplied at a minimum:
           Student name
           Student address
           Student phone
           Student email address
           Answers to all the indicators used in the identification process




                                                - 184 -                                     April 2010
CCCApply Standard Application Data Dictionary



                         Appendix C. AB540 Waiver Algorithm

At the submittal point, where the Financial Aid Referral flag is set and after the Preliminary
Residency Determination is set, the AB540 Eligibility Flag is set according to the following
logic:

    A. The response to both of the following questions on the Education Page is ―Yes‖:
               ―I have graduated from a California high school or have attained the equivalent
                thereof, such as a High School Equivalency Certificate, issued by the California
                State GED Office or a Certificate of Proficiency, resulting from the California
                High School Proficiency Examination.‖
               ―I have attended high school in California for three or more years.‖
    B. AND the Preliminary Residency Determination is NOT ―1 (Resident)‖
    C. AND the Visa Type is NOT a non-immigrant type (see table on the next page)
    D. THEN the AB540 Eligibility flag is ―Yes‖; otherwise it is ―No‖.

All data items referred to above, as well as the eligibility flag, are available in the standard
download file for all colleges.

If the AB540 Eligibility flag is ―Yes‖, then the following links are automatically generated on
the Special Links and Opportunities page:
            You may be eligible for a special tuition waiver.
            For more information see the Explanation of AB540 Tuition Exemption
            Para imformacion en Español, lea AB540 Tuition Exemption en Español
            Print and mail the AB540 Tuition Exemption Request Form:
                       PDF version of the AB540 Tuition Exemption Request Form

                    HTML version of the AB540 Tuition Exemption Request Form


(Note: All documents must by ADA-compliant. The High Technology Center concludes that
PDF is not yet generally acceptable, so HTML is the better choice of format for compliance. The
forms will be available in both HTML and PDF).




                                                - 185 -                                       April 2010
CCCApply Standard Application Data Dictionary                                    Appendix C. AB540 Waiver Algorithm



Non-Immigrant Visa Types

Education Code section 68130.5 excludes ―a nonimmigrant alien within the meaning of
paragraph (15) of subsection (a) of Section 1101 of Title 8 of the United States Code.‖ 8 U.S.C.
§1101(a)(15) defines an "immigrant" as every alien except non-immigrant aliens holding the
visas identified in the table below. Therefore, holders of the visa listed in the table below meet
the requirements of part C in the AB540 algorithm described above.


                                  Table of Non-Immigrant Visa Types
 Visa
                                                 Non-Immigrant Visa Types
 Class
  A      Diplomatic and other foreign governmental officials, and their families and employees: A-1, A-2, A-3.
   B     Temporary visitors for business and pleasure: B-1 and B-2.
   C     Alien in transit through the U.S.: C-1, C-1D, and C-2.
         [Although C-3 and C-4 visas are also issued, they are not issued under section 1101(b)(15) which is
         referenced in EC 68130.5.]
   D     Crewmen: D-1 and D-2.
   E     International Traders and Investors: E-1, E-2.
   F     Academic students and their families: F-1, F-2.
   G     Representatives to international organizations and their families and employees: G-1, G-2, G-3, G-4, G-5.
   H     Temporary workers: H-1B, H-1C, H-2A, H-2B, H-3, H-4.
   I     Representatives of foreign media and their families: I.
   J     Exchange visitors and their families: J-1, J-2.
   K     Fiancé(e) or spouse of a U.S. citizen or dependent of a fiancé(e) or spouse: K-1, K-2, K-3, K-4.
   L     Intercompany transferees: L-1A, L-1B, L-2.
   M     Vocational and language students and their families: M-1, M-2.
   N     Parents and children of the people who have been granted special immigrant status because their parents
         were employed by an international organization in the United States: N-8, N-9.
   O     Aliens of extraordinary ability: O-1, O-2, O-3.
   P     Entertainers and athletes: P-1, P-2, P-3, P-4.
   Q     Participants in international cultural exchange programs: Q-1, Q-2, Q-3.
   R     Religious workers: R-1, R-2.
   S     Informants or witnesses (and accompanying family) on terrorism or organized crime: S-5 and S-6.
   T     Victims of severe form of trafficking in persons: T-1, T-2, T-3, T-4.
   U     Crime victims: U-1, U-2, U-3, U-4.
   V     Second preference beneficiaries: V-1, V-2, V-3.




                                                          - 186 -                                           April 2010
CCCApply Standard Application Data Dictionary



                            Appendix D. Data Output Formats
As part of data downloading, a college can specify data output formats other than the defaults.
The following table lists the currently defined defaults. A college can also define data output
formats not listed in the table.


Datatype Name                        Datatype Description                  Explanation
ASCII Normal                         no conversion                         Alphanumeric
ASCII Limited 1                      0-9 A-Z . , - (space)                 0-9 A-Z . , - (space) (invalid
                                                                           characters removed)
ASCII Limited 2                      A-Z (space)                           A-Z (space) (invalid characters
                                                                           removed)
ASCII Limited 3                      0-9 A-Z. , - (space) # @ % & / ,      0-9 A-Z . , - (space) # @ % & / ,
                                                                           (invalid characters removed)
ASCII Limited 4                      0-9 A-Z * - (space)                   0-9 A-Z * - (space) (invalid
                                                                           characters removed)
ASCII Limited 5                      0-9 A-Z _                             0-9 A-Z _ (invalid characters
                                                                           removed)
Date 01                              mm/dd/yyyy                            mm/dd/yyyy
Date 02                              mm/dd/yy                              mm/dd/yy
Date 03                              mmddyyyy                              mmddyyyy
Date 04                              mmddyy                                mmddyy
Date 05                              mm/yyyy                               mm/yyyy
Date 06                              mm/yy                                 mm/yy
Date 07                              mmyyyy                                mmyyyy
Date 08                              mmyy                                  mmyy
Date 09                              mm                                    mm
Date 10                              dd                                    dd
Date 11                              yyyy                                  yyyy
Date 12                              yy                                    yy
Integer 1                            (0-9)*                                (0-9)*
Integer 2 Zero-Led                   (0)*(0-9)*                            (0)*(0-9)*
Integer 3 Space-Led                  ( )*(0-9)*                            ( )*(0-9)*
Decimal 01 Blank Allowed             (0-9)+.(0-9) or blank if empty        (0-9)+.(0-9) or blank if empty
Decimal 02 (#).#                     (0-9)+.(0-9)                          (0-9)+.(0-9)
Decimal 03 Zero-Led                  (0-9)+.(0-9)                          (0-9)+.(0-9)
Decimal 04 Space-Led                 ( )*(0-9)+.(0-9)                      ( )*(0-9)+.(0-9)
Decimal 05 Blank Allowed             (0-9)+.(0-9)(0-9) or blank if empty   (0-9)+.(0-9)(0-9) or blank if empty
Decimal 06 (#).##                    (0-9)+.(0-9)(0-9)                     (0-9)+.(0-9)
Decimal 07 Zero-Led                  (0-9)+.(0-9)(0-9)                     (0-9)+.(0-9)
Decimal 08 Space-Led                 ( )*(0-9)+.(0-9)(0-9)                 ( )*(0-9)+.(0-9)
US Phone 1                           (xxx) xxx-xxxx                        (xxx) xxx-xxxx
US Phone 2                           xxxxxxxxxx                            xxxxxxxxxx
US Phone 3                           xxx-xxx-xxxx                          xxx-xxx-xxxx
US Phone 4 Area Code                 xxx                                   xxx
US Phone 5 Number Only               xxxxxxx                               xxxxxxx
ASCII Upper                          ALL UPPERCASE                         ALL UPPERCASE
ASCII Lower                          all lowercase                         all lowercase
Yes/No 1                             1=yes 0=no                            1=yes,0=no, or blank
Yes/No 2                             “Y”,”N”, or blank                     “Y”,”N”, or blank
Yes/No 3                             “YES”,”NO”, or blank                  “YES”,”NO”, or blank



                                                   - 187 -                                          April 2010
CCCApply Standard Application Data Dictionary                             Appendix D. Data Output Formats



Social Security 1                    xxx-xx-xxxx                       xxx-xx-xxxx
Social Security 2                    xxxxxxxxx                         xxxxxxxxx
Zipcode 1                            xxxxx-xxxx or xxxxx               xxxxx-xxxx or xxxxx
Zipcode 2                            xxxxx                             xxxxx
CSU Legacy Gender                    (X or blank)+delim+(X or blank)   (X or blank)+delim+(X or blank)
CSU Legacy Yes/No                    (X or blank)+delim+(X or blank)   (X or blank)+delim+(X or blank)
CSU Legacy X                         Marks X if filled in              Marks X if filled in
Inserted String                      special (no conversion)           special (no conversion)
Zipcode 3                            xxxxxxxxx or xxxxx + 4blank       xxxxxxxxx or xxxxx + 4 spaces
Filled in Y/N                        Marks Y if filled in else N       Marks Y if filled in else N
Date 13                              yyyymmdd or 8 spaces              yyyymmdd or 8 spaces
Date 14                              yyyymmdd or 8 zeros               yyyymmdd or 00000000
Zipcode 4                            xxxxx - first 5 digits or zeros   xxxxx - first 5 digits or zeros
Zipcode 5                            xxxx - last 4 digits or zeros     xxxx - last 4 digits or zeros
Social Security 3                    xxxxxxxxx or 9 zeros              xxxxxxxxx or 9 zeros
Zipcode 6                            xxxxxxxxx or zeros                xxxxxxxxx or 9 zeros
US Phone 6                           xxxxxxxxxx or zeros               xxxxxxxxxx or zeros
Date 15                              mmyy or zeros                     mmyy or zeros
Date 16                              mm/dd/yyyy hh:mm                  mm/dd/yyyy hh:mm AM/PM or
                                                                       blank
Zipcode 7                            xxxx - last 4 digits or spaces    xxxx - last 4 digits or spaces

                                     xxxx - last 4 digits or spaces
ASCII Limited 6                      A-Z. , - (space) & / ,            A-Z . , - (space) & / , (invalid
                                                                       characters removed)
ASCII No Carriage Returns            CR, CRLF, converted to (space)    all CR and CRLF converted to
                                                                       spaces
US Phone 7 Number Only with          xxx-xxxx                          xxx-xxxx
dash
Integer 4 Space-Trailed              (0-9)*( )*                        (0-9)*( )*
US Phone 8                           (xxx) xxx-xxxx or blank           (xxx) xxx-xxxx or 14 spaces
ASCII Sentence Case                  Sentence Case                     ([A-Z]+[a-z]*)[ ,-]([A-Z]+[a-z]*)*
ASCII Smart Sentence Case            Sentence Case (predictive)        Sentence case that predicts
                                                                       common capitalization schemes
Date 17                              yyyymm or 6 spaces                yyyymm or 6 spaces
Date 18                              yyyymm or 6 zeros                 yyyymm or 000000
US Phone 8                           (xxx)xxx-xxxx                     (xxx)xxx-xxxx
Code Conversion 1                    College CEEB to Fice              zero led integer
Code Conversion 2                    College CEEB to ACT               zero led integer
Code Conversion 3                    College CEEB to CDS               zero led integer
Code Conversion 4                    High School CEEB to CDS           zero led integer
Code Conversion 5                    College CEEB to COSAR             zero led integer
Code Conversion 6                    High School CEEB to COSAR         zero led integer
ASCII Space Padded                   no conversion, padded with        space trailed string
                                     spaces
Time 1                               hh:mm                             hh:mm
ASCII No Carriage Returns &          CR, CRLF, TAB converted to        all CR, CRLF, TAB converted to
Tabs                                 (space)                           spaces
Date Difference (Years)              Number of years from now          Returns number of years
                                                                       between date and now (can
                                                                       calculate age)
Date Difference (Months)             Number of months from now         Returns number of months
                                                                       between date and now
Date Difference (Hours)              Number of hours from now          Returns number of hours



                                                   - 188 -                                      April 2010
CCCApply Standard Application Data Dictionary                           Appendix D. Data Output Formats



                                                                      between date and now
Date Difference (Days)               Number of days from now          Returns number of days between
                                                                      date and now
Code Conversion 7                    ISO Country code to PeopleSoft   Converts from 2 letter ISO
                                                                      country code to 3 letter
                                                                      PeopleSoft code
Code Conversion 8                    ISO Country code to legacy Xap   Converts from 2 letter ISO
                                                                      country code to legacy Xap code




                                                 - 189 -                                     April 2010
CCCApply Standard Application Data Dictionary



                                 Appendix E. Country Codes

In fields specifying a country, CCCApply uses ISO standard codes as specified online at the ISO
website. As of the publication of the Data Dictionary, the list included the following codes and
coutnries. Xap updates the CCCApply menus from the ISO list at least once a year.


AA = Armed Forces Americas             CM = Cameroon                      GM = Gambia
     (AA)                              CA = Canada                        GE = Georgia
AP = Armed Forces Pacific (AP)         CV = Cape Verde                    DE = Germany
AE = Armed Forces Other (AE)           KY = Cayman Islands                GH = Ghana
AF = Afghanistan                       CF = Central African Republic      GI = Gibraltar
AX = Åland Islands                     TD = Chad                          GR = Greece
AL = Albania                           CL = Chile                         GL = Greenland
DZ = Algeria                           CN = China                         GD = Grenada
AS = American Samoa                    CX = Christmas Island              GP = Guadeloupe
AD = Andorra                           CC = Cocos (Keeling) Islands       GU = Guam
AO = Angola                            CO = Colombia                      GT = Guatemala
AI = Anguilla                          KM = Comoros                       GN = Guinea
AQ = Antarctica                        CG = Congo                         GW = Guinea-Bissau
AG = Antigua and Barbuda               CD = Congo, The Democratic         GY = Guyana
AR = Argentina                               Republic of the              HT = Haiti
AM = Armenia                           CK = Cook Islands                  HM = Heard Island and
AW = Aruba                             CR = Costa Rica                          Mcdonald Islands
AU = Australia                         CI = Cote D‟Ivoire                 VA = Holy See (Vatican City
AT = Austria                           HR = Croatia                             State)
AZ = Azerbaijan                        CU = Cuba                          HN = Honduras
BS = Bahamas                           CY = Cyprus                        HK = Hong Kong
BH = Bahrain                           CZ = Czech Republic                HU = Hungary
BD = Bangladesh                        DK = Denmark                       IS = Iceland
BB = Barbados                          DJ = Djibouti                      IN = India
BY = Belarus                           DM = Dominica                      ID = Indonesia
BE = Belgium                           DO = Dominican Republic            IR = Iran, Islamic Republic of
BZ = Belize                            EC = Ecuador                       IQ = Iraq
BJ = Benin                             EG = Egypt                         IE = Ireland
BM = Bermuda                           SV = El Salvador                   IM = Isle of Man
BT = Bhutan                            GQ = Equatorial Guinea             IL = Israel
BO = Bolivia                           ER = Eritrea                       IT = Italy
BA = Bosnia and Herzegovina            EE = Estonia                       JM = Jamaica
BW = Botswana                          ET = Ethiopia                      JP = Japan
BV = Bouvet Island                     FK = Falkland Islands (Malvinas)   JE = Jersey
BR = Brazil                            FO = Faroe Islands                 JO = Jordan
IO = British Indian Ocean              FJ = Fiji                          KZ = Kazakhstan
     Territory                         FI = Finland                       KE = Kenya
BN = Brunei Darussalam                 FR = France                        KI = Kiribati
BG = Bulgaria                          GF = French Guiana                 KP = Korea, Democratic
BF = Burkina Faso                      PF = French Polynesia                    People‟s Republic of
BI = Burundi                           TF = French Southern Territories   KR = Korea, Republic of
KH = Cambodia                          GA = Gabon                         KW = Kuwait



                                                   - 190 -                                       April 2010
CCCApply Standard Application Data Dictionary                Appendix H. Downloading and Printing Term Dates



KG = Kyrgyzstan                        NG = Nigeria                          GS = South Georgia and the
LA = Lao People‟s Democratic           NU = Niue                                  South Sandwich Islands
      Republic                         NF = Norfolk Island                   ES = Spain
LV = Latvia                            MP = Northern Mariana Islands         LK = Sri Lanka
LB = Lebanon                           NO = Norway                           SD = Sudan
LS = Lesotho                           OM = Oman                             SR = Suriname
LR = Liberia                           PK = Pakistan                         SJ = Svalbard and Jan Mayen
LY = Libyan Arab Jamahiriya            PW = Palau                            SZ = Swaziland
LI = Liechtenstein                     PS = Palestinian Territory,           SE = Sweden
LT = Lithuania                              Occupied                         CH = Switzerland
LU = Luxembourg                        PA = Panama                           SY = Syrian Arab Republic
MO = Macao                             PG = Papua New Guinea                 TW = Taiwan
MK = Macedonia, The Former             PY = Paraguay                         TJ = Tajikistan
      Yugoslav Republic of             PE = Peru                             TZ = Tanzania, United Republic
MG = Madagascar                        PH = Philippines                           of
MW = Malawi                            PN = Pitcairn                         TH = Thailand
MY = Malaysia                          PL = Poland                           TL = Timor-Leste
MV = Maldives                          PT = Portugal                         TG = Togo
ML = Mali                              PR = Puerto Rico                      TK = Tokelau
MT = Malta                             QA = Qatar                            TO = Tonga
MH = Marshall Islands                  RE = Reunion                          TT = Trinidad and Tobago
MQ = Martinique                        RO = Romania                          TN = Tunisia
MR = Mauritania                        RU = Russian Federation               TR = Turkey
MU = Mauritius                         RW = Rwanda                           TM = Turkmenistan
YT = Mayotte                           BL = Saint Barthélemy                 TC = Turks and Caicos Islands
MX = Mexico                            SH = Saint Helena                     TV = Tuvalu
FM = Micronesia, Federated             KN = Saint Kitts and Nevis            UG = Uganda
      States of                        LC = Saint Lucia                      UA = Ukraine
MD = Moldova, Republic of              PM = Saint Pierre and Miquelon        AE = United Arab Emirates
MC = Monaco                            VC = Saint Vincent and the            GB = United Kingdom
MN = Mongolia                               Grenadines                       US = United States of America
ME = Montenegro                        WS = Samoa                            UY = Uruguay
MS = Montserrat                        SM = San Marino                       UZ = Uzbekistan
MA = Morocco                           ST = Sao Tome and Principe            VU = Vanuatu
MZ = Mozambique                        SA = Saudi Arabia                     VE = Venezuela
MM = Myanmar                           SN = Senegal                          VN = Vietnam
NA = Namibia                           RS = Serbia                           VG = Virgin Islands, British
NR = Nauru                             SC = Seychelles                       VI = Virgin Islands, U.S.
NP = Nepal                             SL = Sierra Leone                     WF = Wallis and Futuna
NL = Netherlands                       SG = Singapore                        EH = Western Sahara
AN = Netherlands Antilles              SK = Slovakia                         YE = Yemen
NC = New Caledonia                     SI = Slovenia                         ZM = Zambia
NZ = New Zealand                       SB = Solomon Islands                  ZW = Zimbabwe
NI = Nicaragua                         SO = Somalia
NE = Niger                             ZA = South Africa




                                                   - 191 -                                        April 2010
CCCApply Standard Application Data Dictionary               Appendix H. Downloading and Printing Term Dates



In fields specifying a U.S. state, CCCApply uses the following codes:

AL = Alabama                         KS = Kansas                        OH = Ohio
AK = Alaska                          KY = Kentucky                      OK = Oklahoma
AS = American Samoa                  LA = Louisiana                     OR = Oregon
AZ = Arizona                         ME = Maine                         PA = Pennsylvania
AR = Arkansas                        MD = Maryland                      PR = Puerto Rico
CA = California                      MA = Massachusetts                 RI = Rhode Island
CZ = Canal Zone                      MI = Michigan                      SC = South Carolina
CO = Colorado                        MN = Minnesota                     SD = South Dakota
CT = Connecticut                     MS = Mississippi                   TN = Tennessee
DE = Delaware                        MO = Missouri                      TX = Texas
DC = Dist. of Col                    MT = Montana                       UT = Utah
FL = Florida                         NE = Nebraska                      VT = Vermont
GA = Georgia                         NV = Nevada                        VI = Virgin Islands
GU = Guam                            NH = New Hampshire                 VA = Virginia
HI = Hawaii                          NJ = New Jersey                    WA = Washington
ID = Idaho                           NM = New Mexico                    WV = West Virginia
IL = Illinois                        NY = New York                      WI = Wisconsin
IN – Indiana                         NC = North Carolina                WY = Wyoming
IA = Iowa                            ND = North Dakota                  XX = Foreign Country
                                                                            (in CCCApply, allowed only in HS
                                                                            and college addresses)




                                                  - 192 -                                         April 2010

				
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