Accounts Payable Accounts Payable puts you in charge of the entire payables process—from the minute invoices come in your door, through the approval process, payment selection, and check printing. Invoice entry is simple and efficient with a Vendor tracking > Allocate invoices by predefined percentages. spreadsheet entry grid that can be navigated by > Log vendor terms for automatic calculation > Customize the distribution grid by vendor keyboard or mouse. Payment selection is even of discount amounts and payment dates. type to include only entry fields needed for easier with a process that can select invoices to each vendor. > Track vendor contact names, phone numbers, pay by any criteria you define. And generating fax numbers, and other essential information. > Enter and pay invoices for future periods. vendor checks is a snap with advanced check > Add up to 250 user-defined data fields to > Place invoices or distributions on hold writing capabilities like two-party checks and track additional information. during invoice entry. customizable checks and stubs. > Specify information that prefills during > Tie invoices to commitments. invoice entry (for example, discount amount, > Receive a warning if a vendor’s insurance Using integrated access tools, your payables discount date, payment date, GL account). has expired. information is always immediately available. > Track general liability, workers’ compensation, > Receive a warning if a subcontractor Interactive inquiries let you view stored automobile, and umbrella insurance. or supplier’s invoice doesn’t match information in seconds for quick lookups and > Track 1099 information. estimates or commitments so you don’t over-the-phone answers. And customizable over or underpay. > Track miscellaneous deductions (for example, reports let you calculate and print information workers’ comp). > Set up new vendors on-the-fly. in any format you choose for in-depth > Set up one-time or temporary vendors without > Enter joint-check payees during invoice entry. payables analysis. adding them to your permanent vendor list. > Automatically calculate due dates based > Use a single vendor list for multiple companies on vendor terms. Get up and running quickly and efficiently while tracking 1099 information separately. > Default the accounting date as the invoice when you streamline your software setup with > Track separate fiscal and calendar year totals to date, date entered or date received. the Setup Wizard. And the Workflow Center accommodate 1099 and other tax reporting. > Post discounts to multiple properties or jobs. provides instant access to the tasks you perform > Track discounts that you took advantage of most often in a simple, intuitive workflow layout. Invoice entry as well as those you missed. > Track invoices the minute they come through > Automatically calculate tax liability. Following is a detailed list of the features your door with an optional pending invoice > Associate invoice distributions to owner’s Accounts Payable offers to keep you on top of system. draw (pay when paid). expenses and in control of your cashflow: > Use recurring invoices to process rent > Automatically assign bank accounts. payments, contract fees, and more. > Prefill information that repeats every line to reduce key strokes. > Distribute invoices to multiple properties, jobs, cost codes, categories, and general ledger accounts. Payment selection > Modify any of the more than 100 inquiries, > Enter electronic notes to document > Display invoices by any criteria you define. or create new inquiries using Inquiry Designer. information on invoices and vendors. > Automatically or manually select invoices > Attach other files (for example, scanned for payment. Reporting images of purchase orders or receiving documents) to invoices and vendors. > Make partial payments. > Choose from nearly 40 pre-designed > Allow responsible staff to approve invoices > Give discounted invoices priority. Accounts Payable reports to calculate and electronically using an optional invoice print information at any time (for example, > Manage retainage and lien waivers. approval system. Open Invoice, Approved Invoice Register, > Place invoices, distributions, vendors, and Cash Requirements). > Reconcile checks using Check Management. jobs or commitments on hold during > Apply conditions and ranges to print exactly > Customize the toolbar for push-button payment selection. the information you need. access to reports, inquiries and tasks. > Enter joint check payees during > Modify nearly all of the more than 500 > Change descriptions that appear on invoice selection. reports, or create new reports using the screen to match your company’s > Enter a payment memo for the check stub. Report Designer. standard terminology. > Set up macros for unattended processing of predefined tasks. Check printing Setup Wizard > Define security rights by user or group. > Print two-party checks. > Use a grid-like window to enter vendors or copy and paste your vendor list from a > Track lien waivers. > Define the content and layout of the check face and stub. spreadsheet. > Enter expenses to one company but pay Stay on the right track with built-in Tips invoices from another company > Sort checks in vendor, job, property, or GL > and Tricks. (intercompany accounting). account prefix order. > Import invoices from other programs. > Draft checks from separate banks in the > Enter Beginning Balances and tie back to same check run. the GL. > Print the vendor’s customer ID for your > Automatically back up your data. Accounts Payable is a part of Sage company on the check. Timberline Office, fully integrated software > Automatically print a detailed or summary created to streamline work and connect the Workflow Center check register following the check run. people you depend on to build your business. > Produce MICR-encoded checks with an > Easily reconcile General Ledger to AP interface to Create-a-Check. sub-ledgers. > Quickly access the tasks performed most often in an intuitive workflow layout. Inquiry > Easily view commonly used reports and > Choose from 16 pre-designed Accounts inquiries. Payable inquiries (for example, Invoice > Instantly access assistance topics with a Register, AP Aging, and Vendor Insurance). click of the mouse. > Drill down on summary information to view supporting detail (for example, click on a vendor to see associated invoices, or click on Additional features an invoice to see associated distributions and payments). > Record invoices and print checks from one place for quick vendor or COD payment > Apply conditions to display only the using the Quick Check feature. information you want to see. > Change or delete invoices even after they > View and insert electronic notes and have been posted. file attachments. > Void checks and reinstate invoices. > Insert columns of data on-the-fly to quickly access additional information. Accounts Receivable Accounts Receivable gives you all the tools you need to stay in touch with clients and on top of receivables to proactively manage your cash position. Accounts Receivable records complete client Following is a detailed list of the features > Select tax exemption by type of cost for a profiles to help you monitor relationships and Accounts Receivable offers to help you manage customer or contract item. facilitate timely payments. A customer contacts your cash receipts and client relationships: > Add up to 250 user-defined data fields to list records titles, e-mail addresses, pager track additional customer information. numbers and other vital information to help Customer tracking you target communications. And a built-in Invoice entry > Record payments, credit histories, default correspondence log tracks client communications billing information, rate tables, invoice > Use Billing to post invoices to Accounts to help you follow up on concerns. formats, and more. Receivable and enter manual invoices or electronically import invoices produced > Track customer totals by aging categories, Solid accounting capabilities make it simple to by other systems. outstanding amount, billed amount, process cash receipts accurately and quickly. payments, retainage, and more. > Customize the invoice entry window. Automatically post payments to the oldest > Track last aging date, average days to pay, > Predefine “days-before-due” for each outstanding invoice or manually post to and average outstanding balance to monitor customer to automatically assign invoice your customers’ payment history. due dates. individual invoices or items. Enter unapplied customer payments, miscellaneous and job cost > Define your own aging periods and label > Automatically bill retainage by customer, them with a custom description. contract, contract item, job or cost code. receipts all in one session. And easily issue > Use the invoice date or invoice due date to > Bill retainage as percent of total held or a debit and credit adjustments as needed. age customer balances by days or months. flat amount. Using integrated access tools, your receivables > Establish customer credit limits and ratings. > Print invoices using a format you specify. information is always immediately available. > Maintain a customer correspondence log to Interactive inquiries let you view stored enhance communication (for example, log Cash receipt entry information in seconds for quick lookups and phone conversations, letters, memos, faxes). > Define deposit types (for example, check, over-the-phone answers. And customizable > Link correspondence to customers, contracts, cash, wire, transfer). reports let you calculate and print information contract items, change orders, invoices, jobs, > Enter unapplied customer payments, extras, cost codes, and cash receipts. in any format you choose for in-depth miscellaneous payments, job cost receivables analysis. > Track correspondence follow-up dates. receipts, and other cash receipts in a single > Maintain an online rolodex of customer entry session. Get up and running quickly and efficiently contacts. > Distribute payments as needed (for example, when you streamline your software setup with > Track to-do’s with a customer checklist (for distribute billed amounts to invoices, the Setup Wizard. And the Workflow Center example, credit checks, references). General Ledger accounts, customer cash provides instant access to the tasks you perform receipts, jobs, contract items, cost types, > Apply tax-exempt status to billable items and more). most often in a simple, intuitive workflow layout. using a customized list (for example, exempt, not exempt, total billed, subcontract, labor, equipment). > Automatically post payments to the longest > View and insert electronic notes and contacts, payments, adjustments, and invoices. outstanding invoice or manually post to file attachments. > Customize the toolbar for push-button specific invoices or invoice items. > Insert columns of data on-the-fly to quickly access to reports, inquiries, and tasks. > Post partial payments. access additional information. > Change descriptions that are on the screen to > Assign default General Ledger accounts > Modify any of the more than 100 inquiries, match your company’s standard terminology. for posting receivables, revenue and or create new inquiries using Inquiry Designer. > Set up macros for unattended processing of miscellaneous entries. predefined tasks. > Automatically post payment entries to a Reporting > Define security rights by user or group. default bank account. > Choose from several pre-designed Accounts > Enter invoices to one company but apply > Customize the cash receipts entry window. Receivable reports to calculate and print cash receipts to another company information at any time (for example, cash > Write off retainage amounts on retainage (intercompany accounting). projection, statement of account detail/due billed invoices. date, customer aging summary). Accounts Receivable is a part of Sage Receivable adjustment > Apply conditions and ranges to print exactly the information you need. Timberline Office, fully integrated software > Edit and adjust invoices, cash receipts and created to streamline work and connect the adjusting entries. > Modify nearly all of the more than 500 reports, or create new reports using Report Designer. people you depend on to build your business. > Adjust or write off billed amounts including billed retainage. Setup Wizard > Void invoices and maintain a record of voided invoices for audit purposes. > Enter customer information manually or copy and paste from a spreadsheet. > Issue debit and credit adjustments to existing invoices or to customers’ records for > Stay on the right track with built-in Tips application to future invoices. and Tricks. > Apply customer adjustments to invoices. > Enter Beginning Balances and tie back to > Credit an invoice’s unpaid balance. the GL. > Change the status of an invoice. > Automatically back up your data. > Mark a cash receipt as NSF. Workflow Center > Enter refunds. > Quickly access frequently performed tasks in > Print debit or credit memos using a format an intuitive workflow layout. you specify (for example, billed credit, billed debit, accounts receivable credit, accounts > Easily view commonly used reports and receivable debit, customer credit, customer inquiries. debit, bad debt). > Instantly access assistance topics with a click of the mouse. Inquiry > Easily reconcile General Ledger to AR > Choose from several customizable Accounts sub-ledgers. Receivable inquiries (for example, aging, last invoice/receipt, activity by contract). Additional features > Drill down on summary information to view > Enter electronic notes to document information supporting detail (for example, click on a on customers, contacts, payments, adjustments customer to see invoice aging detail). and invoices. > Apply conditions to display only the > Attach other electronic files to customers, information you want to see. General Ledger General Ledger is the Sage Timberline Office storehouse for financial activity and history. Accounting information from other Sage Following is a detailed list of the features Entry and processing Timberline Office applications flows seamlessly General Ledger offers to help you manage > Automatically or manually update to General Ledger where it’s stored in an account every fiscal detail with textbook precision: transactional activity from other Sage format that you customize to fit your business. Timberline Office accounting modules. Account tracking > Automatically or manually assign batch There, the information is easily retrieved and reported using integrated information access tools. > Format GL account IDs with up to 25 numbers for tracing entry sources. alphanumeric characters. > Use up to 99 journals for classifying entries. General Ledger’s tight integration ensures that > Track multiple companies, departments, > Keep previous periods open while processing subsidiary ledgers stay in balance with the divisions, etc. in the same database with in the current period. general ledger, that clear audit trails lead to user-defined account prefixes and suffixes. > Open and close periods as needed (security original activity, and that account reconciliation > Define different period-end dates and year- permitting). is fast and efficient. end dates for each company, department, > Open and close periods independently by division, etc. as your organizational structure company, department, division, etc. General Ledger’s flexible accounting format requires. > Edit prior period and prior year transactions allows you to maintain multiple divisions, regions > Define each account with one of 12 account (security permitting). or companies within the same database. And types to facilitate financial statement design and ratio analysis (for example, current assets, > Process auto-recurring entries weekly, customizable reports and financial statements current liability, other income). monthly, quarterly, semi-annually or annually. let you present the numbers in virtually any Enter adjusting transactions for the current > Store 23 periods of previous activity and six > format required by your company or business periods of future activity. period that will be reversed automatically in partners. the next period. > Choose between cash and accrual accounting methods, or track both simultaneously > Automatically allocate expenses based on General Ledger also helps you maintain accuracy. pre-defined percentages. (Service Management utilizes the accrual Error correction capabilities let you make accounting method only). > Recover and/or escalate tenant charges in adjustments without compromising accounting Property Management using stored actual > Track debit activity for cash flow reporting. integrity. Flexible entry lets you post to the expenses or budgets. > Add up to 250 user-defined data fields to correct GL period, whether it’s current, prior or track additional account information. > Force journal entries to balance by company, future. And broad, secure inquiry access allows department, division, etc. before exiting an > Restrict the GL accounts that can be used in designated employees inside and outside of entry session. other modules (for example, only allow AP the accounting department to view the control accounts to be used in Accounts > Summarize transactions with similar attributes. numbers without tampering with them. Payable). > Copy the chart of accounts to expedite the > Define partners for tracking joint venture setup of another company, division, etc. Get up and running quickly and efficiently ownership percentages. when you streamline your software setup with > Store a secondary account ID (for example, the Setup Wizard. And the Workflow Center the parent company’s account) on each provides instant access to the tasks you perform GL account. most often in a simple, intuitive workflow layout. Budgeting Financial statements > Easily reconcile General Ledger and > Define up to ten budgets per year for > Modify General Ledger’s default financial sub-ledgers. each account. statements or create new ones using Financial Statement Designer. > Instantly access assistance and help topics > Create budgets for an unlimited number of with a click of the mouse. future years. > Define the contents of each column and line. > Optionally enter budgets on a quarterly basis. > Perform custom calculations on financial Additional features > Copy previous budgets or activity into your data, such as liquidity ratios. > Automatically generate due-to and working budget. > Compare companies, regions, divisions, due-from transactions to keep separate > Use formulas to modify existing budgets or properties, etc. (GL account prefixes) companies, divisions, etc. in balance to create new ones. side-by-side in columnar format. (intercompany accounting). > Create multiple financial statement formats for > Edit entries after they’ve been posted Inquiry each company, region, division, property, etc. (security permitting). > Choose from several pre-designed General > Produce consolidated or comparative > Enter electronic notes to document Ledger inquiries (for example, the Account financial statements for either related or information on accounts and transactions. inquiry and Budget Information inquiry). non-related fiscal entities. > Attach other files (for example, spreadsheets > Drill down on summary information to > Produce prorated financial statements based or word processing documents) to accounts view supporting detail (for example, click on on a partner’s ownership interest. and transactions. a GL expense account to view underlying > Produce reports using the account > Define security rights by user or group. AP transactions). numbering scheme of joint venture partners, lending institutions or government agencies. > Customize the toolbar for push-button > Apply conditions to display only the access to financial statements, reports, information you want to see. > Cut, copy and paste information from one inquiries and tasks. > View and insert electronic notes and file financial statement to another. > Change descriptions that appear on the attachments. > Print statements for current and prior periods. screen to match your company’s standard > Insert columns of data on-the-fly to quickly terminology. access additional information. Setup Wizard > Set up macros for unattended processing of > Modify any of the more than 100 inquiries, or > Select and edit accounts from a predefined predefined tasks. create new inquiries using Inquiry Designer. Chart of Accounts, manually enter, or copy > Import transactions and budgets from and paste your Chart of Accounts from a other applications. Reporting spreadsheet. > Choose from several pre-designed General > Automatically back up your data. General Ledger is a part of Sage Timberline Ledger reports to calculate and print information > Stay on the right track with built-in Tips Office, fully integrated software created to at any time (for example, Trial Balance, and Tricks. streamline work and connect the people you Current Ledger and Year-To-Date Ledger). > Enter Beginning Balances and tie back to depend on to build your business. > Apply conditions and ranges to print exactly the GL. the information you need. > Modify nearly all of the more than 500 reports, Workflow Center or create new reports using Report Designer. > Quickly access frequently performed tasks in an intuitive workflow layout. > Easily view commonly used reports and inquiries. Billing Billing can accommodate all your customer invoicing needs. Use it to automatically produce time-and-material, Cost-based contract billing Fixed-price contract billing cost plus, lump sum progress billing and unit > Generate billings for time and materials and > Generate billings for progress billing, unit priced invoices according to your contractual cost plus contracts. priced and lump sum contracts. requirements. Or, quickly and easily create free- > Automatically post costs from Job Cost, > Automatically calculate retainage using form invoices independent of your contracts at Accounts Payable, Payroll and Equipment different retainage percents by contract item. any time. Cost modules to Billing for use in invoice > Track scheduled values and units by contract production. item (for example, sitework, concrete). For cost-based billings, Billing collects and > Define billable and nonbillable costs in a > Use an entry spreadsheet to enter fixed-price tracks costs from other Sage Timberline Office number of different ways, including by cost billings (for example, current amounts, applications for inclusion in your invoices. type, cost code, contract item, etc. retainage, percents or units to bill for each Billing automatically applies user-defined > Create markup tables to efficiently apply contract item). billing rates and markups to cost items, then standard percents to labor, material, > Automatically prefill the entry spreadsheet subcontractor, equipment, overhead and with contracted amounts, prior billed lets you change, hold, write up or down other cost types. amounts, units and percents billed. work-in-progress amounts prior to invoicing. > Create billing rate tables to efficiently apply > Automatically calculate sales tax based on For fixed-priced invoices, Billing gives you a billing rates by cost type. tax information stored on the contract. worksheet to enter amounts, percent complete > Calculate billing rates using nearly 30 > Bill for materials stored on the job. and units to bill. For free-form invoices, you different key classifications (for example, job, simply enter billing information directly into employee, vendor, equipment type). Printing cost-based and fixed-price an invoice template on the screen. > Enter effective dates on rate tables and invoices markup tables to control when Billing uses Billing lets you control the look and content specific tables for calculation. > Design the look and content of invoices of your invoices to meet your customer’s by selecting from an extensive library of > Produce invoices for all unbilled work-in- predefined formats for the invoice header, needs. After invoices are produced, the progress (WIP) through a date you specify. body, totals and footer sections. information is sent to Accounts Receivable > Edit WIP information to adjust amounts > Customize invoice look and content even for cash receipt processing. prior to billing. further using Crystal Reports®. > Bill standard items that are not associated > Push a button to preview invoices on the Following is a detailed list of the features with direct costs (for example, inventory screen before printing. Billing offers to help you produce timely, items or service orders). accurate invoices: > Print draft invoices for manager’s review. > Take advantage of invoice add-ons (for example, charges or deductions) to modify > Reprint final invoices. invoice amounts based on fixed amounts > Print invoices by specific criteria (for or percentages. example, only approved invoices). > Automatically calculate sales tax based on tax information stored on the contract. Free-form invoice entry and printing Reporting Billing is a part of Sage Timberline Office, > Create free-form invoices for a job, extra or > Choose from several pre-designed Billing fully integrated software created to streamline cost code with or without setting up a contract. reports to calculate and print information at work and connect the people you depend on > Optionally produce invoices for a customer any time (for example, Invoice Status, Work to build your business. without posting billing information to In Progress, Add on Table Detail). the job. > Apply conditions and ranges to print exactly > Input billing information into an entry what you need. window that resembles an actual invoice. > Modify nearly all of the more than 500 reports, > Retrieve descriptions and prices from or create new reports using Report Designer, standard item tables, rate tables and add-on a Sage Timberline Office product. tables to speed invoice entry. > Include text in the invoice template. Additional features > Retrieve customer and billing information > Enter electronic notes to document from Accounts Receivable during invoice information on rate tables, markup tables, entry. entry worksheets, invoices and other Billing records. > Define which billings items are taxable on an item-by-item basis. > Attach other electronic files (for example, spreadsheets and word processing > Apply different totaling options, including documents) to records throughout Billing. subtotals and grand totals. > Customize the toolbar for push-button > Identify required entry information for each access to reports, inquiries and tasks. job and receive a warning if that information is omitted (for example, require > Change descriptions that are on the screen to cost code entry). match your company’s standard terminology. > Customize the look and content of the > Set up macros for unattended processing of printed invoice format (for example, design predefined tasks. the invoice to print on pre-designed forms). > Define security rights by user or group. Inquiry > Choose from several customizable Billing inquiries (for example, Work in Progress by Customer, Contract Based Invoices, Worksheet Entries). > Drill down on summary information to view supporting detail (for example, click on a job to see WIP detail). > Apply conditions to display only the information you want to see. > View and insert electronic notes and file attachments. > Insert columns of data on-the-fly to quickly access additional information. > Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer, a Sage Timberline Office product. Contracts Provided with the Accounts Receivable application, Contracts tracks the details of your customer agreements in one convenient location. Information stored in Contracts can be used to Contracts offers to help you track your > Control invoice numbering by contract. drive billings, coordinate receivables processing customer agreements: > Automatically maintain last invoice and enhance change order management. amounts and dates, and last payment Contract tracking amounts and dates. For each of your customer agreements, > Identify contracts and contract items with up to > Link contracts to jobs for automated Contracts stores scope of work, terms of 10 characters containing up to three sections. processing and detailed reporting. payment, important dates, status, supporting > Use predefined templates to quickly set up > Optionally accumulate billed totals for documents, customer contacts, project contacts new contracts and to maintain consistency month-to-date, next month, year-to-date, and more. Contracts also tracks billing among your contracts. next year and contract-to-date periods. requirements and change order information. > Use information from your Accounts Receivable > Access retainage held, billed and balance Billing can use information stored in Contracts customer records to enter contracts. amounts by contract item. to produce your customer invoices automatically. > Record and track scope of work for each contract and contract item. Change order tracking Job Cost can work with Contracts to manage every step of the change order process—from > Track contract status (for example, proposed, > Tie change orders to contracts or contract items. pending, approved, closed, paid-in-full). > Automatically change contract amounts and request through approval. > Define unique billing methods (for example, contract item amounts based on approved Sage Timberline Office automation makes progress bill, lump-sum, unit priced, time & change orders. setting up new contracts easy. You can set materials, cost plus) for each contract item. > Track original contract units and amounts, up predefined templates to quickly enter new > Track all the individuals involved with a contract. approved change orders and revised units or contracts. And through the interface to > Track all documents and functions for each amounts contracted. Accounts Receivable, you can automatically contract item. > Record the reason for the change, the scope > Assign GL accounts to each contact item (for of the change, the dollar amount of the enter customer information already stored. example, AR, retainage AR, revenue). change, and units. Using integrated access tools, your contractual > Assign GL account prefixes (for example, > Record multiple items per change order. information is always immediately available. divisions, departments, companies) to each > Create Contracts change orders based on Interactive inquiries let you view stored contract item. change order requests logged in Job Cost. information in seconds for quick lookups and > Identify GL revenue account exceptions for > Revise Job Cost change order requests to over-the-phone answers. And customizable each contract item (for example, track minimize data entry (for example, change different types of work separately in your GL). the status to “denied” or reduce the amount reports allow you to calculate and print > Add up to 250 user-defined fields to track prior to approving). information in any format you choose for additional contract information. > Track change orders by cost type. in-depth analysis. Following is a detailed list of the features > Use customized checklists to track contract > Track the estimated cost of the change along action items. with the contract change order amount for > Assign different customer or billing contacts, profitability analysis. invoice formats, rate and markup tables, and retainage percentages to each contract and Inquiry contract item. > Define the billing frequency for each contract. > Choose from several pre-designed Contracts predefined tasks. inquiries (for example, Derived Totals, > Define security rights by user or group. Change Orders). > Drill down on summary information to view Contracts is a part of Sage Timberline Office, supporting detail (for example, click on a fully integrated software created to streamline contract to view detail by contract item). work and connect the people you depend on > Apply conditions to display only the information to build your business. you need to see. > View and insert electronic notes and file attachments. > Insert additional columns of information on-the-fly. > Modify any of the more than 100 inquiries, or create new inquiries using Inquiry Designer. Reporting > Choose from several pre-designed Contracts reports to calculate and print information at any time (for example, Contract Schedule of WIP, Contract Item Billing Summary, Contract Change Order Log). > Apply conditions and ranges to print exactly the information you need. > Modify nearly all of the more than 500 reports, or create new reports using Report Designer. Additional features > Enter electronic notes to contracts, contact items, change orders, and change order items to document additional information. > Attach electronic files (for example, job photos, scanned images of a contract) to contracts, contact items, change orders, and change order items. > Customize the toolbar for push-button access to reports, inquiries and tasks. > Change descriptions that are on the screen to match your company’s standard terminology. > Set up macros for unattended processing of Cash Management Cash Management is an easy-to-use tool that lets you view and track cash transactions generated in Sage Timberline Office applications such as Accounts Payable, Payroll, Accounts Receivable, Job Cost, and Property Management and then reconcile them with your company’s bank statements and general ledger. What’s more, Cash Management also Setup Assistant, which walks you through the easy-to-read register on the screen. simultaneously tracks your register and bank bank account setup process and confirms > Track the status of each transaction (open, balances, giving you a simple way to stay on that accounts balance before you begin cleared, or reconciled). top of your cash flow and ensure that accounts posting transactions. > Enter deposits, withdrawals, adjustments, are funded at optimum levels. interest, and miscellaneous charges directly You can also get up and running quickly and into Cash Management and automatically create Cash Management also contains a number of efficiently when you streamline your software corresponding entries in General Ledger. features designed to help you maintain the setup with the Setup Wizard. And the Workflow > Easily edit unposted transactions entered integrity of your books. For example, you can into Cash Management, or go to the source Center provides instant access to the tasks to edit transactions originating from other enter new transactions, such as deposits, you perform most often in a simple, intuitive Sage Timberline Office applications. withdrawals, and adjustments directly into Cash workflow layout. Management and create corresponding general Bank reconciliation ledger transactions at the same time. Unposted Whether you require the customization of the Cash Management Setup Assistant or utilize the Setup > Instantly update difference between transactions entered into Cash Management reconciled balance and statement balance can be easily edited. Transactions created Wizard, Sage Timberline Office offers the flexibility for tracking your progress as you reconcile. elsewhere are edited at their originating source, necessary to meet your business requirements. > Easily mark individual transactions which ensures reconciliation across applications. Following is a detailed list of features Cash “reconciled” as reflected in your bank Finally, you can limit which applications have statement, or select a range of transactions Management offers that will help you keep access to specific accounts, which helps prevent to reconcile. your company’s books accurate and balanced. the accidental misuse of accounts. > Reconcile Cash Management bank accounts Setup with your bank statement. Cash Management allows for intercompany > Suspend the reconciliation process in > Control which bank accounts and cash and central bank accounting, and can also progress, then pick up where you left off accounts can be used by each interfacing when you return. receive cleared check information from banks application to eliminate posting errors. electronically. For added convenience, it’s > Limit maximum check amount per bank Inquiry possible to suspend a reconciliation in progress account. > Choose from a number of pre-designed and save your work, so that you can go do > Establish multiple GL cash accounts per bank. inquiries (such as bank balance, cash something else, and then return to the task balance, and bank register). later without having to start from scratch. To Cash transaction management > Drill down on summary information to view make things even easier, the application > Keep track of all checks generated in features a spreadsheet-style grid and a Accounts Payable and Payroll, and all deposits entered into Accounts Receivable, Job Cost, and Property Management through an supporting detail. with a click of the mouse. > Apply conditions to filter information that you don’t want to see. Additional features > View and insert electronic notes and > Electronically import cleared check file attachments. information from banks. > Insert additional columns of information > Process intercompany accounting transactions. on-the-fly for quick access to the data you > Process cash and accrual accounting need most. transactions simultaneously. > Modify any of the more than 100 inquiries, or > Add up to 250 custom fields to the create new inquiries using Inquiry Designer, bank account record for additional a Sage Timberline Office product. information tracking. > Attach notes and files to individual transactions. Reporting > Choose from a number of pre-designed Cash Management is a part of Sage reports (such as Balance by Batch, Cash Timberline Office, fully integrated software Totals to General Ledger, and Check Register). created to streamline work and connect the > Apply conditions and ranges so that only the people you depend on to build your business. specific information you want to report prints. > Modify nearly all of the more than 500 reports, or create new reports using Report Designer, a Sage Timberline Office product. Setup Wizard > Use a ready-made list of bank accounts or set up your own. > Keep on the right track with built-in Tips and Tricks. > Enter Beginning Balances and tie back to the GL. > Automatically back up your data.. Workflow Center > Quickly access frequently performed tasks in an intuitive workflow layout. > Easily view commonly used reports and inquiries. > Perform quick and easy reconciliation to the General Ledger. > Instantly access assistance and help topics Address Book Address Book provides a central location from which to access and manage all of your company’s business contacts and related information. Included with the purchase of any Sage Flexible setup allows access to > Set up custom fields for additional contact Timberline Office application, Address Book comprehensive contact information information and attach documents as needed to contact records. ensures that everyone always has the most Address Book contact records can contain recent and complete contact information a wide range of information and options. > Track business enterprise types (MBE, WBE, SBE, VBE, DBE). within reach. Changes or updates to contact For example, with Address Book you can: > Specify in Address Book which contacts information, such as an address change, made > Track all of your business partners and you want to appear in Accounts Payable, in one area of the company are automatically associated contacts, establish a primary Accounts Receivable and Estimating reflected throughout all Sage Timberline Office contact and assign roles to individual software, and which contacts you don’t applications and instantly made available to contacts within an organization such as want to appear. estimating, accounts payable, accounts all users in the company. receivable and billing. Address Book reports For companies already using Sage Timberline > Set up multiple addresses (including shipping, remittance, street, etc.), phone Address Book also makes numerous reports Office products, Address Book contact data can numbers and other contact information available, including company, fax, person, be easily synchronized with contacts in existing in each company or individual person phone, e-mail, customer, accounts payable, Accounts Payable, Accounts Receivable and contact record. vendor and estimating vendor. Estimating databases. > Enter useful information such as the trade of a subcontractor, the type of supplier or Address Book is a part of Sage Timberline the region the vendor serves, then query off Office, fully integrated software created to of these fields in the future to quickly find streamline work and connect the people you the vendor you’re searching for. depend on to build your business. > Assign a preferred default delivery method to individual contacts—noting to send via print, fax or e-mail. Once selected, Timberline Office applications will automatically send all information by this default. Users may change the delivery method at the time of sending if needed. > Customize most of the software’s drop- down lists to fit your company’s contact tracking needs. Access and manage all of your company’s business contacts and related information in one central location. Job Cost Job Cost is the Sage Timberline Office resource that collects all project-related information and stores it in a format you customize to fit your business. From a simple costing structure with basic Following is a detailed list of the features Job Entry and processing job codes and standard cost codes, to a Cost offers to help you keep projects on track: > Send all job-related information from other sophisticated structure with multi-sectioned Sage Timberline Office applications to Job Job tracking Cost. jobs, multi-sectioned cost codes, and multiple cost categories, Job Cost can handle virtually > Track contract amounts, estimates, costs, > Enter direct costs into Job Cost, or import subcontracts, purchase orders, quantity them from other programs (for example, any level of tracking complexity. totals, production information, customer overhead allocations, miscellaneous cost information, billings, and other project adjustments). Job Cost gives you complete control over information in as much detail as you need. commitment and change order management. > Enter owner change orders, commitment > Format job IDs with up to 10 alphanumeric change orders, estimates and commitments. Enter subcontracts and purchase orders directly characters and up to three sections. into Job Cost, or import them from other > Lock an original estimate to prevent > Format cost code IDs with up to 12 modification. programs, then track them against invoices for alphanumeric characters and up to four sections. total control over committed costs. And manage > Easily edit entries even after they’ve been > Track an unlimited number of user-definable posted (security permitting). every step of the change order process—from cost categories. > Capture daily labor hours for certified jobs. pending through approval—to ensure change > Use an optional “extra” costing level to order profitability. > Optionally prevent edits to transactions isolate special cost areas without originating outside of Job Cost. disassociating them from the main job. Using integrated information access tools, > Specify exactly which GL accounts may be > Set up standard cost codes and categories your project information is always immediately used for various jobs, tasks, etc. to streamline job setup and to improve available. Interactive inquiries let employees consistency of cost analysis. > Specify who should approve AP invoices view information—such as potential cost for each job. > Add up to 250 user-defined data fields to overruns, percent complete, and production several Job Cost records to track additional units in place—on the screen in seconds. job information. Commitment management And customizable reports let you calculate > Track project totals by job, year, quarter, > Enter subcontracts and purchase orders and print information in any format you month or week. for any combination of jobs, cost codes or categories. choose for in-depth project analysis. > Track period-to-date accumulators daily, weekly, bi-weekly or semi-monthly. > Break out subcontracts or purchase orders Get up and running quickly and efficiently into unlimited line items. > Track job status and scheduling dates. when you streamline your software setup with > Track item descriptions, scopes of work, > Define custom totals and miscellaneous scheduling information, and insurance the Setup Wizard. Workflow Center provides accumulators. requirements. instant access to the tasks you perform most > Define tax groups for each job by cost type. > Track payment and performance bond often in a simple, intuitive workflow layout. And > Set up GL cost account groups to debit GL information. Job Central allows you to compile the various cost accounts by type of job. > Track detailed contract approval information. components of a job from one convenient spot. You have the complete job picture—from start > Track schedule dates for each subcontract. to finish—available from a single location. > Retrieve and change vendor insurance Reporting Additional features information from Accounts Payable to reflect > Choose from several pre-designed Job Cost > Enter additional project information (for separate insurance for a project. reports to calculate and print information at example, percent completes, production > Track miscellaneous commitment requirements any time (for example, Cost at Completion units in place, anticipated change orders) with a user-defined item checklist. Trends, Committed Cost Detail, Change with customizable field worksheets. > Track secondary vendors to generate joint Order Log). > Import estimates, commitments and direct checks and monitor secondary liens. > Apply conditions and ranges to print exactly costs from other programs. > Mark cost codes or categories as “bought the information you need. > Enter notes and attach electronic files out” to analyze contract variances. > Modify nearly all of the more than 500 reports, (for example, spreadsheets or word or create new reports using Report Designer. processing documents) throughout Job Change order management Cost for additional documentation. > Enter and track owner requested change Setup Wizard > Track jobs for multiple companies in the orders and commitment change orders. > Reduce overall implementation time with same general ledger. > Document who initiated the request, who streamlined processes. > Define security rights by user or group. prepared the change order, who approved it > Decrease manual data entry with copy and > Customize the toolbar for push-button and when. paste functionality. access to reports, inquiries, and tasks. > Track changes to the original contract, > Set up software at your own pace. Setup > Change descriptions that are on the estimate, subcontracts, purchase orders, Wizards will remember where you left off. screen to match your company’s standard and production totals. terminology. > Stay on the right track with built-in Tips > Track the status of each change order item and Tricks. > Set up macros for unattended processing with customizable descriptions (for example, of predefined tasks. > Enter beginning 0balances and tie back to requested, verbal OK). > Access Sage Timberline Office project GL. > Associate commitment change orders with accounting information with other ODBC- owner change orders. > Automatically back up your data. compliant programs (for example, Microsoft > Tie change orders to contracts and budgets. Excel and Word). Workflow Center > Record billable or internal change orders. > Quickly access frequently performed tasks Job Cost is a part of Sage Timberline Office, > Enter revisions to production units. in an intuitive workflow layout. fully integrated software created to streamline > Easily view commonly used reports and work and connect the people you depend on Inquiry inquiries. to build your business. > Choose from several pre-designed Job Cost > Instantly access assistance and help topics inquiries (for example, Profit Summary, with a click of the mouse. Remaining Estimate, Required Productivity). > Drill down on summary information to view Job Central supporting detail (for example, click on a job to see cost code information). > Set up jobs, including billing information, schedule of values, and estimates all from > Apply conditions to display only the one convenient location. information you want to see. > Ensure accurate data entry with copy and > View and insert electronic notes and paste capability. file attachments. > Complete the setup at your pace. Job Central > Insert columns of data on-the-fly to quickly will remember where you left off. access additional information. > Get fast access to Job Central processes > Modify any of the more than 100 inquiries, right from Desktop. or create new inquiries using Inquiry Designer. Sage Timberline Office Desktop Simplifying workflow and saving time, Desktop presents all the information and resources you need in a single location to efficiently manage your work. From one screen, you’re able to efficiently Setup Central Wizards speed implementation Designate and group common tasks, review mission-critical information and initiate time and simplify setup procedures to get you inquiries, and reports to streamline workflow. tasks in the software important to your role in operational, with less downtime. Connect directly to tools and information the organization. such as Microsoft Word and Excel Streamline and integrate business processes documents and commonly referenced Fully customizable, Desktop acts as a personal to run more efficiently an accurately with web site links. home page and allows each person to Workflow Centers. You’ll have the information organize common tasks according to individual you need in a more timely fashion resulting in Streamline your reconciliation process with requirements. Create shortcuts to the applications better, more informed business decisions. a built-in reconciliation tool and reports. you frequently use. Access non-Sage Timberline Take advantage of the flexibility to create Office resources such as Word documents, With Job Central, easily set up common types a unique desktop for each user in your Excel files, and favorite web sites. Highlight of jobs and contracts from one convenient organization to meet role-specific needs. important inquiries and reports. And set up location, saving you time while ensuring that your personal desktop to automatically deliver the job details have been covered. Provide new employees with predefined key business metrics that you can refresh at desktops to help them quickly get up to any time. Because Sage Timberline Office provides this speed on how to access the technology implementation flexibility, you have freedom to tools and information associated with their The Sage Timberline Office Desktop links you choose what works best for you—based on job roles. directly to the Sage Information Center, the your unique business objectives and system smart way to stay on top of industry, company, requirements. You can customize your Setup Central Wizards and product information to maximize your implementation as necessary to accomodate Streamline the software setup and reduce software investment. You’ll find the latest complex business processes, or take advantage overall implementation time. news, tips and techniques, product alerts and of the additional Desktop features to address notifications as well as information on training, more common, industry-standard practices. Decrease manual data entry with copy and support, and customer feedback specific to paste functionality. Sage Timberline Office. Desktop features and efficiencies Set up software at your own pace. Setup Make your access to all of your Sage Wizards will remember where you left off. Desktop functionalities such as Setup Central, Timberline Office functionality, other Keep on the right track with built-in Tips Workflow Centers, and Job Central deliver applications, and information direct and Tricks. unparalled easy-of-use for a streamlined, and immediate. implementation and efficiencies to maximize Enter beginning balances and tie back to your profitability. Use a pre-configured home page as a the GL. foundation to quickly create your own Automatically back up your data. personal digital dashboard. Workflow Centers Job Central Quickly access Workflow Centers from Set up jobs, including billing information, the Desktop. schedule of values, and estimates all from one convenient location. Optimize your productivity by accessing tasks you perform most often in an intuitive Use copy and paste functionality for fast, workflow layout. accurate data entry. Instantly view commonly used reports Sage Timberline Office Desktop is part of and inquiries. Timberline Office, fully integrated financial Easily reconcile General Ledger and and operations software for construction sub-ledgers. and real estate professionals. Quickly access assistance topics with a click of the mouse. Customize your desktop by creating shortcuts to information that is most pertinent to your daily routine. Estimating Standard Built to accommodate company growth, Estimating Standard serves as the foundation of what’s been proven. Setup Simplified Estimating Standard makes it easy to analyze Item takeoff—If you want to work with Now you can get up and running on Estimating and fine-tune your estimates. You can rename database items before they go into your Standard even faster. The time-consuming task and move columns around. Open and compare estimate, you can drag them into the item of setting up and building a database has been several estimates at once. Even drag items takeoff window. When you’re ready, just click streamlined with the Database Builder Wizard. from one spreadsheet into another for quick the OK button to add them to your spreadsheet. The Wizard walks you through the necessary creation of new or alternate estimates. Smart Assemblies takeoff—To save lots of steps of establishing your database more quickly Want to view your work by location? You can time, you can take off all the items of a wall, and efficiently, saving you time and money and do that too. In fact, with the click of a mouse door, concrete slab or other building component allowing you to take full advantage of the you can look at your estimate by division or in just one step. Estimating databases include Estimating software. item, takeoff order, assembly, bid item or other a variety of common assemblies that you can Easy to learn user-defined Work Breakdown Structure (WBS) modify. Or you can build your own. Estimating Standard includes a comprehensive code. You can also create and save unlimited, Presentation-quality reports online help system that slashes the learning personalized views of the spreadsheet while These days, your numbers have to look good. curve. You can use software help to walk step- you work. So later, you can see the estimate We’re talking different type fonts and sizes, by-step through many of the common estimating just the way you need to during review. bolding, italic and colors. With Estimating tasks. Or if you need more detail, sit back and Plus estimates can be viewed in full detail or Standard, you can produce professional-looking, watch a visual run-through of a procedure. summarized to the major estimate divisions. easy to-understand reports for clients and You can also do key word searches, review the Ever forget to save your work? Don’t worry. upper management. table of contents, and locate by topic answers Unlike typical memory-based spreadsheets, to your questions. These capabilities make Not only can you control the look of your Estimating Standard’s disk-based spreadsheet Estimating Standard extremely easy to learn— reports, you can control the content. You can resides on your hard drive. So you never have a good tool for getting new estimators up to create custom headers and footers and include to save your estimate. Or worry about losing speed quickly. graphics. And Estimating Standard’s WYSIWYG your work. (what you see is what you get) reporting lets An interactive spreadsheet Fast takeoff you quickly strip, add to and tweak the estimate With Estimating Standard’s spreadsheet, There’s more than one way to do takeoff. just the way you want. Then print. Professional everything you need to build an estimate is Estimating Standard gives you several—all reporting has never been simpler. available with the click of a mouse. At all designed to give you more accurate estimates, times, you get total interaction on the screen, in less time: Estimating Standard is a part of Sage in real time, with no paper printouts needed to Timberline Office, fully integrated software see your work. And there’s no estimate size Quick takeoff—Simply drag one or more items created to streamline work and connect the limit either. from the database directly into the spreadsheet people you depend on to build your business. on the screen. Enter dimensions and the software automatically calculates all quantities for you. For super fast takeoff, simply drag items from the database into Estimating Standard’s interactive spreadsheet. Estimating Extended For estimators who demand more from estimating systems, Estimating Extended, a Sage Timberline Office application, offers our most comprehensive package of cutting-edge estimating tools. Setup Simplified settings or your own custom prices and rates. a portion of, the quantities, amounts, and Now you can get up and running on Estimating You’re able to store up to 20 different prices for a prices contained within a column at once. Extended even faster. The time-consuming task of single item and 10 different labor production rates. Calculate by a percentage, by multiplying or setting up and building a database has been dividing and amount, by replacing an amount, Keep bids and quotes within reach streamlined with the Database Builder Wizard. or by spreading an amount proportionally over The software’s subcontractor bid grid offers The Wizard walks you through the necessary the selection. a simple way to store, analyze, and select steps of establishing your database more quickly subcontractor bids and quotes by item. Log On bid day, when time is everything, adjustments and efficiently, saving you time and money and each subcontractor’s name, bid quantity, unit can be easily made through Estimating allowing you to take full advantage of the price, total bid amount, and any notes in the Extended’s totals page. Log in last-minute cuts Estimating software. pop-up grid. Then just click on the bid you’d and adds, and the software automatically Slash takeoff time like to use, and the estimate instantly calculates generates the change throughout all the Sage Timberline Office offers estimators several the item based on your decision. What if you affected areas of the estimate. Or use the adjust ways to take off estimates in less time. With change your mind? Simply check a replacement job totals feature to match a pre-defined job total quick takeoff, you simply drag individual or bid, and the substitution is made instantly. or cost per unit, or to play with the final numbers. groups of items from the cost database directly See it all from a new angle Go global into the spreadsheet on the screen. Enter With Work Breakdown Structure (WBS) codes, Estimating Extended makes it easy for you dimensions, and the software calculates all you can organize estimates a variety of ways. to take off an estimate in one system of quantities for you. Or, if you prefer, you can use By project phase. Drawing detail. Or location, measurement and deliver it in another. item takeoff to work with items prior to pulling like Floor 1 or 2. Just define and assign your own Estimates can automatically be converted from them into the spreadsheet. WBS codes to any estimate item, either in the Imperial units to metric units or vice versa. For ultimate time-savings, Smart Assemblies database or during takeoff. With the ability to Present your work with flair or Model Takeoff is your tool, letting you take attach up to 40 WBS codes to each item, your With so much riding on it, it’s critical that the off all items in a wall, door, concrete slab or analysis and reporting possibilities are endless. work you produce for clients and upper an entire building core and shell all at once. Not only can you work with an estimate in any management be professional-looking and easy A takeoff audit trail is also included in Estimating order you choose, you can change the order to understand. Estimating Extended reports are Extended, so you can double-check your work instantly using the sequencing tabs at the bottom just that, with the ability to include different at any time. of the spreadsheet. type fonts and sizes, bolding, italics and colors. You can create custom headers and footers, Manage complex estimating with Easily make adjustments including graphics, and use WYSIWYG (what variable pricing Whether it’s during analysis or at the last you see is what you get) reporting to quickly Choose the materials pricing and labor minute, making adjustments to an estimate is strip, add to and tweak an estimate just the production rates that make the most sense a snap in Estimating Extended. The software’s way you want. for the job whether that means the default adjust columns feature lets you revise all, or Estimating Explorer Estimating Explorer offers you a better solution to efficiently organize, manage and analyze your estimates. Tracking down a specific estimate in bid logs Estimating Explorer’s management reports and > Stores important due dates on bid related that often contain hundreds of estimates can graphs. Estimate information can also be exported events. Seamlessly integrates to Microsoft Outlook for automated notification. be a nightmare. And managing your estimates directly to Microsoft Excel for further analysis or grows more complex with every bid you create. custom graphing. > Allows entry of multiple user-defined bid events, such as bid due, pre-bid meeting, The key to estimate control is organization. site inspections, and more. Whether you need to zero in on estimate details Estimating Explorer eliminates time-intensive or summarize your bid results, Estimating Explorer Reports searches by automatically creating an up-to-date makes estimate management simpler. master list and description of every estimate in > Several built-in reports sort and summarize estimates by client, project type, estimator, your system. Within seconds you can sort your Product features status, and more. estimates by estimator, bid date, estimate number > Works with Estimating Standard or Estimating > Includes Cross-Tab reports showing estimate or a variety of other criteria to locate an estimate. Extended software. volume by estimator, project type or status. Once you do, you’re just one click away from the > 32-bit software runs on Microsoft Windows > Offers a Competitor Bid by project type report estimate’s spreadsheet. operating systems. for a month, quarter, year or any specified > ODBC-compatible (Open Database Connectivity). date range. Estimating Explorer’s file management tools don’t > Includes Sequel backend for improved > Provides summary bid volume graphs by end there. The software’s ability to compress and performance. project type, status, and estimator. archive estimates and all their associated files, not > Scans for all estimates, databases and > Allows you to create user-defined reports only saves you disk space but also allows instant associated files on your hard disk or server. and graphs using Microsoft Excel and the access to all your estimates—both new and old. spreadsheet manipulation. > Instantly locates any estimate or database in your system using a number of search options. Estimating Explorer also helps you keep track of > Allows viewing of the estimating spreadsheet Estimating Explorer is a part of Sage your bid schedules. Log important bid events, such from within Explorer without launching the Timberline Office, fully integrated software as bid dates, pre-bid meetings, and site inspections. created to streamline work and connect the Estimating application. And, with built-in integration to Microsoft Outlook, people you depend on to build your business. > Manipulates spreadsheets for improved cost you’ll be reminded of important Bid Due dates analysis by resorting, collapsing/expanding, and times to ensure you don’t miss a deadline. show/hide columns or requesting the totals page. Managing your estimates also means understanding > Compresses and archive all estimate and estimate-related files. the big picture. Estimating Explorer not only > Copies, moves, and deletes estimates and organizes your estimates, but gives you the tools associated files simply and easily to stand back and analyze your work. Need to > Tracks progress of jobs using status field (e.g., know what your estimating volume is by estimator? won, lost, bidding) and enables collection of Or your year-to-date estimate volume? You can competitive bid information such as names of find these and many other answers using bidders, amounts bid and bid winners. Estimating Explorer offers you a variety of reports and graphs to help you better manage your estimates. Estimating Extended also delivers a number of Estimating Extended is a part of Sage advanced reports to help in estimate analysis. Timberline Office, fully integrated financial Print the cost variance report to quickly see and operations software for construction and where costs and quantities have varied real estate professionals. between two similar projects. Or view the cost comparison report to zero in on where unit costs have changed between conceptual, interim, and final estimates on a project. With Estimating Extended, analysis and reporting possibilities are endless. For instance, use WBS codes to produce an estimate sorted by Uniformat. A subcontractor bid grid in Estimating Extended makes it simple to store, analyze and select subcontractor bids by item. Estimating Features MICROSOFT® WINDOWS® TECHNOLOGY - Review mode gives the user an easy way sizes, bolding and color highlighting. to make adjustments or corrections at Changes to column order and column • 32-bit architecture improves software perfor- any time, before or after accepting the headings are also quickly and easily made. mance, speed, and use of computer memory assembly to the spreadsheet. • 10-level spreadsheet groups items on the (e.g., problems with one application won’t affect other applications). Also allows use of • Detail and totals windows can be opened spreadsheet and determines the order in long file names up to 255 characters. directly from the spreadsheet so you can which they appear. Also supported on a see and edit individual items and estimate number of estimating reports. • Multiple document interface (MDI) lets you information such as subtotals by category, • Move/copy can be used to move or copy open multiple estimates at one time. markups and total cost per unit. items, or a whole section of the estimate, • Drag and drop technology lets you drag • Reprice estimates by percent or using data- from one area to another. A huge time- items from a database list or estimate and base prices to keep estimate prices up-to- saver when estimating work similar to drop them into your current estimate. date and in line with your database prices. what you’ve already estimated, like • Extensive online help system—including estimating additional floors in a building. • Estimate quantities can be converted auto- context sensitive help, index-level help and matically from imperial to metric units or • Adjust column feature provides a way to “Show Me” demos—helps you learn the vice versa. modify quantities, amounts and prices system quickly. • Audit trail provides a detailed breakdown within a range of marked cells at one time. • PDF files of estimate reports can be created Adjustments are tracked and can be easily of every item/assembly taken off so you for improved communication and security. undone. can verify take-off quantities (including • Estimates can be sent via e-mail using multiple passes), unit prices, amounts and • Specification notes at all spreadsheet levels Microsoft® Outlook. much more. let you attach notes to any item, phase, • Crews and resources allow you to set up an division, assembly, location and so on. ESTIMATE MANAGEMENT Notes also print on reports. unlimited number of crews, which can be • Explorer can help you easily organize, automatically priced. Rate tables assigned • Subcontractor bid grid makes it simple to manage and analyze hundreds of esti- to the estimate determine what labor and store and select subcontractor bids by item. mates. Locate any budget in your system equipment prices apply. One-time crews • Cuts and adds feature lets you log in one instantly—whether current or archived— can be set up as you do takeoff. This allows place, last minute price adjustments that through Explorer’s master estimate list. users to fine-tune costs by by adjusting can affect many different areas of your Tools for cross-estimate analysis and bid labor and equipment resources required estimate. schedule management are also available. for the task. • Adjust job totals feature allows you to • Standalone estimates can be created using adjust the estimate to match a pre-defined multiple databases and viewed indepen- SPREADSHEET job total or cost per unit. dently from their corresponding databases. • Disk-based spreadsheet eliminates the risk • User-definable markups, such as overhead, • Cost index automatically generates or of losing estimate information due to profit, bond and insurance, can be added reprices estimates based on the geographic power surges or outages. The spreadsheet to each estimate as necessary and cus- location of the project. resides on your hard drive so you don’t tomized on an estimate-by-estimate basis. • Combine assembly feature available on have to remember to keep saving your work. • Auto-scan for incomplete items makes it sorts and reports simplifies review and easy to locate and finalize items in the esti- analysis of estimates when the same • Multiple estimates open at once allows mate that are incomplete. assembly is taken off multiple times. you to compare similar estimates on screen and even jump-start new estimates by • Estimate overlines enable the display of TAKEOFF copying parts and pieces from one esti- add-ons, totals and grand totals at the mate to another. group, phase, and item levels. • One-time items can be used to add special- • Unlimited number of spreadsheet layouts • User-defined Work Breakdown Structure ty items to the estimate without cluttering can be used to customize the spreadsheet’s (WBS) codes can be implemented for more up the database. One-time items can also appearance to meet your special take-off personalized spreadsheet views. be copied to the database and reporting needs. • Quick takeoff is a fast, easy way to build an REPORTING estimate. Just drag items from the data- • User-defined Work Breakdown Structure base directly to the spreadsheet. (WBS) codes can be assigned to estimate • WYSIWYG (what you see is what you get) items, allowing you to organize your esti- spreadsheet reporting lets you set up your • Item takeoff lets you work with a group of mate in a variety of ways (e.g., by bid item, spreadsheet to look just the way you like items before they are copied to the cost code, estimator, etc.). it, then print your custom layout as a spreadsheet and allows multiple passes for the same items. You can even save a group • WBS library stores pre-established WBS spreadsheet report. of items as an assembly. codes for instant retrieval estimate to esti- • Summary and detailed level reports let you mate. determine how much or how little infor- • Smart Assemblies takeoff saves time by TM letting you select all the items of a wall, • Spreadsheet sequences give you different mation prints for each report. concrete slab or other building component views of the estimate. You can view it by • Report sort sequences give you complete in one step. Assumptions used to create an phase/item, take-off sequence, assembly, control of the order in which report infor- assembly can be viewed through a location/phase and user-defined WBS code mation prints. standard Internet browser interface. (e.g., subcontractor, CAD reference, materi- • Bill of Materials lets you print material al class, etc.). - One-time assemblies let you customize the items from the estimate according to assembly take-off process on an estimate- • Customizing the spreadsheet appearance is material classification. by-estimate basis. possible using different type styles and Estimating Features (cont.) • Cost variance and cost comparison reports • Cost index automatically generates or their attributes to items and assemblies, are powerful analysis tools you can use to reprices estimates based on the geographic minimizing the need for manual takeoff. zero in on the differences between esti- location of the project. • Buyout automates the entire RFQ genera- mates. Estimate comparison can be per- • Up to 20 price levels may be stored in the tion, analysis and selection process. formed at any level of detail and at a database for a single database item. The • Address Book provides a central location in variety of sort options. pricing method can be changed during or which you can access and manage all your • User-defined headers and footers, includ- after takeoff. company’s contacts and related informa- ing text and graphics, can be created for • Up to 10 labor productivity factors can be tion. all reports. In addition, complete control of used to determine the labor unit for a sin- type styles and sizes, bolding, background gle database item. color and scaling allows you to customize • Items in the database can be sorted using the appearance of your reports for presen- secondary items. New sort criteria can tation purposes. include WBS code, job cost phase, etc. • Option to allocate indirect costs to direct • A new method of finding items is now costs can be used to “bury” markup costs available through an “index search” of the in the items to which the markups apply. item descriptions. The estimate’s bottom line doesn’t change- markups are pro-rated across appropriate • Model files can now be merged using simi- items. lar functionality that applies to other com- mon merged fies. • PDF files of estimate reports can be created for improved communication and security. INTERFACES AND OTHER OPTIONS • WBS codes enable a more customized reporting system. • Model Estimating produces conceptual estimates in minutes simply from your DATABASE responses to a series of straightforward questions about your project. Model • Electronic price book updating methods Estimating nests related items and assem- can be used to update database prices by blies into a single model to simplify the category, by user-defined price code, by estimating process. the cost index feature for prices in a specif- • Palm Estimating allows you to take off ic geographic location, or from within the dimensional information on a handheld Buyout worksheet. device while in the field, then send the • Specialty or one-time items can be added data to your Timberline estimating desktop to the database from your estimate. software to create a detailed estimate or • Five database cost categories let you group change order. Compatible with devices database items according to cost category running Palm OSTM, version 3 or higher. (labor, material, subcontractor, equipment • ePlan Takeoff generates counts and quanti- or other costs). Each database item can ty takeoffs directly from On Center’s track up to three cost categories. On-Screen Takeoff® electronic drawings for • 99 user-definable ways (subcategories) to immediate use in your estimates. group items and make it possible to print • Digitizer streamlines takeoff of blueprint allowances or accumulated costs for special dimensions and allows you to create a cus- groups of items (e.g., owned vs. rented tomizable dimension list including the equipment). Totals appear on reports name, quantity and image associated with showing total cost, total units and cost calculations. Save, store, print or send per unit. values to an Estimating spreadsheet auto- • Unlimited number of user-defined formu- matically. las with note option lets you build your • Cut & Fill provides quick and accurate own formulas using variables and formula earthwork estimates. tables you define. Each variable can have • From and to estimates—interface options user-defined help and each formula can allow you to send estimate information include notes to document assumptions. directly to Primavera (P3® and SureTrak • Formula variables allow preset minimum, Project Manager®), Microsoft Project, and maximum and default values to help pre- Timberline’s Job Cost. Take-off values can vent input errors during takeoff. Each vari- also be imported from Cut & Fill. able can include user-defined help to aid • ODBC lets you link data between applica- the estimator during takeoff. tions with different file structures, as long • Advanced markups can be used to set up as both applications have an ODBC driver. 999 different markups to track anything • Database pricing can be updated using RS from bond calculations that include step Means and i2 Technologies pricing infor- tables, to material sales tax, labor and mation. equipment surcharges, profit, overhead and more. • CAD Integrator maps IFC CAD objects and Crystal Reports Crystal Reports® version 10.0 professional edition is available as a limited license solution for Sage Timberline Office data. It transforms your information into presentation-quality reports. Simple design tools and built-in assistance Features and efficiencies guide you through common report-building > Create exactly the report you need including tasks such as connecting to your data source, cross-tab, conditional, drill-down, summary, selecting fields and records, grouping, sorting, and more. and formatting. Templates provide many > Tap into built-in functions or customize as standard formatting options letting you easily you wish to control formatting, logic, and data selection. select colors and fonts, include images, and add other elements such as your company > Choose pre-defined formatting options or customize for the look you prefer. logo. Report templates, including both > Expedite report design by storing key report formatting and data access operations, can elements including commands, text, images, be customized, saved, and applied consistently and custom functions. Store, share, and across a variety of reports. reuse at any time. > Easily update information across multiple reports. Crystal Reports is a part of Sage Timberline Office, fully integrated financial and operations software for construction and real estate professionals. Create presentation-quality reports using built-in Crystal Reports templates and design tools. Financial Statement Designer Included as a component of General Ledger, Financial Statement Designer allows you to quickly and efficiently modify predefined financial statements or create your own custom statements from scratch. The Financial Statement Designer makes it > Produce reports using the account Additional features easy to define the contents of each column, numbering scheme of joint venture partners, > Define security rights by user or group. perform calculations on financial data, and lending institutions, or government agencies. > Customize the toolbar for push-button print statements for current and prior periods. > Produce statements that reflect the access to inquiries and tasks. ownership percentage of each partner (both for single entities or for interests in > Change descriptions that appear on Following is a detailed list of the features the screen to match your company’s multiple entities). Financial Statement Designer offers that will standard terminology. help you clearly communicate financial > Print statements for current and prior periods. > Set up macros for unattended processing of information to virtually any audience in > Modify any of the standard statements, or predefined tasks, such as running a series of whatever format they require: create your own. financial statements. > Cut, copy, and paste information from one Custom statement design financial statement to another. Financial Statement Designer is a part of > Base statements on your chart of accounts > Create one design template and use it Sage Timberline Office, fully integrated software or company structure. to run the same statement for different created to streamline work and connect the > Designate groups of financial statements to fiscal entities. people you depend on to build your business. be printed together on a regular basis. > Define the information that prints in each > Compare companies, regions, divisions and financial statement by column and line. properties side-by-side in an easy-to-analyze > Designate where you want totals to print, and spreadsheet format. whether you want to itemize or summarize > Create multiple financial statements for each base accounts that comprise those totals. company, region, division, or property. > Designate your own headers, footers, col- > Save designs so that you can use them umn titles, and line descriptions. over and over again without having to > Determine the look of statements by re-create them. designating number of decimal places, > Produce separate or consolidated financial rounding methods, comma usage, and statements for multiple fiscal entities. currency symbols. > Define formatting characteristics, such as whether to bold, italicize, or underline column information, and how to display the heading. Report Designer Report Designer for gives you the ability to quickly and easily modify more than 500 reports or create your own. Building reports is as easy as pointing and Following is a detailed list of the features Additional features clicking on any field in your Sage Timberline Report Designer offers to put you in complete > Customize toolbars and drop-down lists Office database and dropping it into the report command of the information you present to others: for each employee. template. Reports can be totaled at any level, > Use design notes to document details Custom report design pertaining to a report, such as prompts, and conditions can be applied to print only the information you want to see. > Modify reports so that the information they conditions, special considerations, sort contain is presented in the style best suited orders, total and summarization levels, Once designed, reports can be placed on the to those who are reading them. formatting, and records used. main toolbar, which can be customized for > Access fields throughout your Sage > Move the floating toolbar anywhere on each employee, giving them quick and easy Timberline Office database. the screen. access to the reports and inquiries they use > Insert conditions to print only the information > Use the right mouse button to access most often. For added convenience, you can you want. “What’s this?” help capabilities. also create macros to print a specific set of > Place printed totals and summarized > Print formulas for easy archiving and analysis. information in any order you choose. > Find solutions to common printing problems reports with a single click of the mouse. For example, use a macro to generate a rent roll > Allow the people printing reports to control using the printing troubleshooter. their content at run time. or a series of job cost reports for a project > Enter text, headings, and comments to clari- Report Designer is a part of Sage Timberline manager—while you continue working on fy data for readers. Office, fully integrated software created to other tasks. > Build reports by clicking on any field to add streamline work and connect the people you To ensure that your reports appear professional it to the report template. depend on to build your business. and are easy to read, Report Designer also > Move fields within the template screen gives you the ability to choose font types, line easily by dragging and dropping. spacing, page breaks, number and date > Change font, bold, italic, and underline formats, and field size. You can also bold, formatting. italicize and underline type. > Alter line spacing, page breaks, number date formats, and field sizes. Inquiry Designer Customize how you want your Sage Timberline Office data to appear. With Inquiry Designer, you’re able to modify pre-packaged inquiries or create new ones. Sage Timberline Office accounting applications Customized access Additional features come with more than 100 standard inquiries, > Create customized inquiries for anyone who > Modify controls to allow or disallow inquiry each of which provides instant on-screen relies on Sage Timberline Office data. view changes by employees. access to business and accounting information. > Drill down on summary information to view > Access inquiries from a drop-down list on supporting detail (for example, drill down on the toolbar. Inquiry Designer enables you to customize the an invoice to see associated distributions > Click toolbar icons to access the last presentation of the information contained in and payments). inquiry opened. each of these inquiries, so that you can access > Create your own formulas or choose from a > Link electronic files, such as word processing the data most relevant to you or create your list of standard ones. documents, spreadsheets, and visual images, own from scratch. When designing inquiries > Place conditions on inquiries to display only to inquiries. you can include data from any Sage Timberline the information you want to see. > Customize toolbar for each user for push- Office application, and apply any formula, > Add additional columns of information while button access to commonly used inquiries condition, or note you choose. viewing inquiries for easy access to all the and tasks. information you need to see. > Move the floating toolbar anywhere on Following is a detailed list of the features > View inquiry information through form and the screen. Inquiry Designer offers that will give everyone table formats. > Automatically display the name of graphical in your company the power to get the information > Add fields while in form view in order to icon when cursor moves over it along with they rely on more quickly and efficiently: include even more data. description of what it does. > Access the entire SageTimberline Office > Use the right mouse button to access database (security permitting). Help capabilities. > Print Sage Timberline Office formulas for easy archiving and analysis. Inquiry Designer is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business. Document Management Organize all important documents and files for fast, easy storage, retrieval, and routing. Document Management helps you eliminate the inefficiencies of managing excess files and paperwork. Document Management is an electronic department and/or reviewer, or save for future With Document Management you can share, document classification, storage, retrieval distribution. Once it has been distributed, an link, and view document images within other and routing system developed to run directly automated e-mail notification is sent to the Sage Timberline Office applications. Now you from within Sage Timberline Office. With reviewers’ e-mail inbox, alerting them of the can find the information you need when you Document Management, you’ll quickly pending document. need it. Accessing important company and experience increased efficiencies through project related data has never been so easy Do you have documents that need to be routed improved storage and document access and efficient. for approval or require further instruction? capabilities. As a result, you will be able to No problem. With Document Management Document Management Capabilities effectively put your hands on information in a you can apply an electronic approval stamp matter of seconds rather than hours or days. Classify your documents by a number of prior to routing the document. Easily annotate fields such as job number, cost code, property, Utilizing a secure DocuVault database, you can documents by applying sticky notes. This allows document type, user-defined custom field, capture, classify, and archive any document you to highlight specific areas within the or pre-defined classification, to expedite created by computer or scanner. Your ability scanned document and add questions and/or search and retrieval. to store these document images in a highly instructions to further streamline your document compressed, secure format allows you to routing, collaboration, and approval process. Gain real time access to Sage Timberline begin freeing up needed space in your office Office data while classifying documents. Additionally, because of tight integration, by eliminating filing cabinets and boxes you Retrieve documents instantly with powerful, invoice approval as well as invoice classification currently use to store your company, property high-speed search capabilities. and creation, can be performed from within or project-related documentation. In addition, its Accounts Payable and/or Document Management Compress documents easily, to save even powerful search engine allows you to retrieve addressing the concept of one-time entry of data. more space, with a highly sophisticated files by document types, classifications, user- defined keywords, or multiple keywords with compression routine. A key feature of the Document Management lightening fast results. application is its ability to integrate with other Use electronic notes and stamps, similar Sage Timberline Office applications. One of to ink stamping on documents, improving Scan and classify documents using an unlimited the benefits of this seamless integration is a document history and facilitating the number of document types such as job number convenient drop-down menu that allows you routing/approval process. or property, then route to the appropriate to organize your document with previously Classify a collection of related documents for used data fields as you are classifying, routing, quick access to large groups of documents. and approving current documents. You’re able to view document images at the same time Categorize groups of documents for quick CD you’re entering data into Sage Timberline Office burning or for internal and external distribution. so it’s readily available. Easily e-mail retrieved images as PDF Files. Get up and running quickly with the help of a simple, self-contained setup wizard. Integrate with e-mail applications to alert users of documents awaiting approval or review. Document Management is a part of Sage Timberline Office, fully integrated software created to streamline work and connect the people you depend on to build your business. Powerful search capabilities allow users to limit results displayed based upon uder-defined classifications. For Sage Timberline Office MyAssistant for Sage Timberline Office is an easy-to-use tool that actively monitors your business and notifies you of issues you deem important. Give MyAssistant an unlimited number of Tasks, schedule when each checks your business and then be notified in Microsoft Outlook® when something needs attention. Tasks MyAssistant Tasks define situations you would like to monitor, when each should be checked and the action to take when issues arise. For each Task you can … • Select one of the 220 pre-built or a custom “condition” to specify what should be monitored. • Schedule the Task to run automatically on a specified frequency. • Define who to notify when the specified situation is found. • Outline what to communicate when notifying someone. • Specify the Sage Timberline Office reports and inquiries that are available from the e-mail notifications. To help you get started, MyAssistant comes with 125 construction or 75 real estate pre–built Tasks. You can also create your own using a simple wizard. Run Tasks • Schedule Tasks to run automatically each day, week, month, etc. • Run Tasks “on-demand” for a quick check on one or more subjects. • Run a group of Tasks to check your work in Sage Timberline Office. E-mail Notifications MyAssistant uses Microsoft Outlook to notify you of issues needing attention. Notifications can be addressed to specific people or sent to the app– ropriate parties given the identified issues (See Roles). While viewing a MyAssistant e-mail notification you can … • Mark items complete. • Ask to be notified again if the issue hasn’t been addressed in X days. • View any Sage Timberline Office* report or inquiry. E-mail messages can be sent for each Task / subject or notifications can be grouped into a Daily Summary where each person receives one e-mail a day, containing their notifications. Notification Log The MyAssistant Notification Log provides a central location to see unresolved issues for the different areas of your business. With the notification log you can … • View the total notifications for each Task. • Filter the list to view All, Open or Closed notifications. • Mark items complete or ask not to be notified again. • View Sage Timberline Office reports. While viewing notifications, request an “Update” to see a list of open items for a given subject. Roles MyAssistant Roles can be used to automatically notify the appropriate parties based on the identified issues. For example, with MyAssistant Roles you can … • Send each project manager the notifications for their jobs. • E-mail vendors items needing their attention. • Send customers a list of past due invoices. Conditions MyAssistant Conditions define what will be checked in your Sage Timberline Office database. Use any of the 200+ conditions provided with MyAssistant or create your own. When defining a Condition you can … • Reference any database field in the supported applications. • Perform calculations. • Use If, Then, Else logic. • Compare dates, or do date logic— something happening in the next X days. With MyAssistant Conditions you can monitor almost any aspect of your business. MyAssistant for Sage Timberline Office provides an easy way to be more proactive, improve communications and manage those things critical to growing your business. For more information on how MyAssistant can help you monitor your business contact your local Sage Timberline Office Business Partner.
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