"Calculation of Martin Armstrong S Formula"
Minutes of a Meeting of The Witham Third District Internal Drainage Board held at the Reepham and Cherry Willingham Village Hall on Tuesday 30th October 2007. Present: J C Smithson Esq – Chairman R Armstrong Esq I M Clark Esq R Curtis Esq Mrs M W Davidson I G Fleetwood Esq A H Frith Esq J R Garner Esq R Hiscox Esq J Howie Esq D C Hoyes Esq P R Hoyes Esq Ms P Isaac Mrs F M Martin J G Porter Esq MBE P A Spilman Esq N E Ward Esq R J Weightman Esq In attendance: Clerk to the Board Finance Officer Mr R Dewey (Operations Consultant) 3 Members of the Public The Clerk in the Chair 1509. APOLOGIES Apologies for absence were received from Mr. Baxter, Mr. Crane, Mr. Good, Mrs Gorst, Mr. Hansard, Mr. Harness, Mr. Ireland, Mr. Jackson, Mr. Kirkby, Mr. Phillipson and Mr. Thomas. 1510. ELECTION OF CHAIRMAN Mr. J. C. Smithson was nominated by Mr. Porter, seconded by Mr. Clark and unanimously re-elected Chairman of the Board for the ensuing year. 710 Mr. Smithson in the Chair The Chairman thanked the Members for their confidence then introduced and welcomed Mr. Hiscox who was attending his first Board Meeting since his appointment by West Lindsey District Council. 1511. ELECTION OF VICE CHAIRMAN Mr. J. Rainthorpe was nominated by Mr. Howie, seconded by Mrs Martin and unanimously re-elected Vice Chairman of the Board for the ensuing year. 1512. ELECTION OF STANDING COMMITTEE It was proposed by Mr. Armstrong, seconded by Mrs Martin and RESOLVED that the Standing Committee comprise the Chairman, Vice Chairman, Mr. Clark, Mr. Curtis, Mr. D. Ho yes, Mr. P. Hoyes and Mr. Porter for the ensuing year. 1513. ELECTION OF JOINT ADMINISTRATION COMMITTEE It was proposed by Mr. Garner, seconded by Mr. Ward and RESOLVED that the Joint Administration Committee representatives comprise Chairman, Vice Chairman and Mr. P. Hoyes as Members and Mr. Armstrong and Mr. Porter as deputies. 1514. ELECTION OF REPRESENTATIVE TO LINCOLNSHIRE ADA ENVIRONMENT COMMITTEE Mr. J. Rainthorpe was proposed by Mr. D. Hoyes, seconded by Mr. Weightman and duly elected unopposed. 1515. MEETING DATES 2008 It was RESOLVED to schedule meetings for 2008 as follows:- Tuesday 29th January commencing at 11.00 a.m. at Reepham & Cherry Willingham Village Hall th Tuesday 29 April commencing at 10.30 a.m. venue t.b.a. Tuesday 29th July commencing at 11.00 a.m. at Reepham & Cherry Willingham Village Hall Tuesday 28th October commencing at 11.00 a.m. at Reepham & Cherry Willingham Village Hall In response to a Members’ question, the Clerk agreed to examine the feasibility of arranging an alternative training and information gathering inspection for 2009. 1516. MINUTES The Minutes of the Meeting held on 31 st July 2007 were confirmed. 711 Matters Arising 1517. TATTERSHALL CARRS SSSI (Minute 1485) The Clerk confirmed that agreement between the two environmental bodies (Natural England and the Woodland Trust) was still not forthcoming. 1518. RAILWAY PATHS – Disused Railway Line (Minute 1486) The Clerk reported no further progress. 1519. PRECEPTS (Minute 1488) The Clerk reported that he had met Mr. Winrow, the Environment Agency ’s National Accountant as part of a small group at the Lincoln DEFRA offices and had explained the issues. Mr. Winrow had understood and accepted the Board’s complaints and agreed to seek an acceptable formula. 1520. F. ALBONE & SON – Appeal Against Determination (Minute 1492) It was reported that the confirmation letter of the withdrawal of the appeal had been received. 1521. BWB CONSULTING – Proposed Development at Wragby Road, Bardney (Minute 1493) It was reported that the developer had made contact with the Board and appeared to be progressing towards an application for approval of conditions relating to surface water run off. 1522. MEMBERS TRAINING DAY(Minute 1508) The Clerk registered his appreciation of the support of Members for the training day. 1523. MINUTES The Minutes of the Standing Committee Meeting held on 10 th August 2007 were confirmed. Matters Arising 712 1524. OVERTOPPING OF MAIN RIVER FLOOD DEFENCES (Minute 2) The Clerk reported that he had written a long, detailed letter to the Environment Agency but had not received a response. Members expressed concern at the Agency’s lack of maintenance and reluctance to progress flood prevention schemes. 1525. MINUTES The Minutes of the Standing Committee Meeting held on 8 th October 2007 were confirmed. Matters Arising 1526. LANGWORTH, Scothern Lane (Minute 2a) The Clerk read a letter received from Mr. Jackson expressing his views. The Clerk reminded Members of the effects of the event and read a number of letters received from affected householders. It was proposed by Mr. Fleetwood, seconded by Mr. Porter and RESOLVED that the Board commit a sum of £4000 out of the reserves to construct additional flood defences to Sudbrooke Beck as it flows through the village and additional survey work be undertaken to ascertain further improvements. 1527. NEWBALL (Minute 2b) It was reported that the CCTV survey had shown no obstruction in the culverted section of the watercourse but poor maintenance of channels either side of the public road had resulted in flooding to properties. The Clerk was instructed to serve Notice on all riparian owners to remove obstruction to flows. 1528. STAINFIELD FEN (Minute 2c) It was reported that the Stainfield Pump was being refurbished and would be repositioned within the next fortnight. A small emergency pump had been temporarily installed. It was anticipated that repair costs would be in the region of £10,000 which would be taken from the reserves. 1529. NEW CUT – Short Ferry Caravan Park Culvert (Minute 2d) It was reported that the owner of the caravan park had replaced his culvert but declined the Boards offer to commute future responsibility. The remaining sections would be investigated at the earliest opportunity. 713 1530. BARDNEY FEN PUMP (Minute 2e) It was reported that proposals to raise the electrical controls within the cabinets were being costed. 1531. BARDNEY, ABBEY ROAD / ABBEY DRAIN (Minute 2f) The Clerk reminded Members of the flooding event and confirmed that CCTV footage had highlighted deficiencies in a Highway culvert which formed an integral part of the system. A meeting with the Highway Engineers was proposed but the problem was complex. It was agreed to further investigate the problem. 1532. MISERS ROW, WOODHALL SPA (Minute 2h) The Clerk reported that the Engineer was liaising with Mr. Antcliffe of the Highways Department having proved the inadequacy of the road culvert. 1533. WOODHALL PUMP (Minute 2i) The Clerk reported that the CCTV survey tape had failed but the Engineer had viewed the original camera progress through the outfall pipe which appeared to be relatively sound. Budget replacement costs for this pipe were in the region of £65,000. It was agreed to review the situation when the CCTV tape was replaced. The Clerk further reported that it was thought that this was the only installation with this type of outfall pipe but the Consulting Engineers at that time had not been forthcoming with construction records for similar installations. 1534. BOARD’S FOREMAN (Minute 3) The Clerk reported that an advertisement to replace the retiring foreman had been placed in most local newspapers and the Chairman and Vice Chairman would shortlist and appoint a successor. 1535. RETIREMENT AWARD SCHEME It was agreed to increase the retirement award in line with inflation to £12.72p per completed year. 714 1536. JUNE / JULY FLOOD EVENT The Clerk reported on meetings held with the Environment Agency who had appointed consultants to quantify the scale of the flood events. Members expressed concern at the lack of information from the Agency, the poor maintenance standards and the method of calculation of severity. The Clerk was instructed to continue to seek definitive answers from the Agency. 1537. INTERNAL AUDITOR’S REPORT The Clerk summarised the report which had been previously circulated. Mr. Porter requested that the Members appreciation of the efforts of the Clerk and his staff be recorded. 1538. ADOPTION OF POLICIES The Clerk summarised draft policies which had been previously circulated and sought Members views. It was proposed by Mr. Fleetwood, seconded by Mr. D. Hoyes and RESOLVED to adopt the following policies as presented:- i) Fraud and Corruption ii) Whistleblowing Confidential Reporting Code iii) Employees Code of Conduct iv) Members Code of Conduct v) Members Register of Interests 1539. DEFRA REVIEW OF INTERNAL DRAINAGE BOARDS It was reported that a further report was anticipated at the National ADA AGM. 1540. DRAINAGE RATES The Clerk reported that £120,509.16p of the direct rates due had been received representing 93% of the total due. 1541. PLANNING APPLICATIONS The Clerk reported that he had noted that the new planning authority householder application forms do not address surface water issues. It was agreed to contact the Directors of Planning of the local authorities to reverse this decision. 715 1542. PRESS RELEASE It was reported that a Press Release had been issued as agreed at the previous Board Meeting but had received no interest. However, an article on the lack of maintenance of the Environment Agency maintained River Bain had been published in the Horncastle News featuring Mr. Garner. 1543. MEETING WITH MINISTER The Clerk confirmed that he had met with Lord Rooker, the DEFRA Minister for Sustainable Farming and Food, to outline the Board’s concerns following the June flooding event. A letter of appreciation had been received. 1544. BIODIVERSITY ACTION PLAN The Clerk confirmed that the Lincolnshire plan was being updated and the Trust was seeking individual rather than collective membership. It was agreed to sign up to the plan subject to no increase in costs. 1545. DEVELOPMENT OFF HUNTERS LANE, TATTERSHALL The Clerk reminded Members of his concerns expressed some years previously over the piecemeal development of this site. His fears had proved correct and he was currently attempting to ascertain where consents were required and why conditions had not been enforced by the planning authorities. 1546. WATER FRAMEWORK DIRECTIVE It was reported that the Environment Agency were progressing the national compliance with the directive but had been unable to produce any maps of sufficient detail to enable drainage boards to analyse and comment. 1547. Mr. D. Hall – Application Not To Retire The Clerk read a letter from Mr. Hall requesting that his retirement be deferred indefinitely. After much discussion, it was RESOLVED to offer Mr. Hall a one year contract after his normal retirement date. 1548. JUNE / JULY FLOODING – Letters of Appreciation The Clerk summarised letters of appreciation of the Boards work during the floods received from Coningsby National Farmers Union branch, 716 Emergency Planning Unit, Lincolnshire Police and residents at Kirkby on Bain, Minting and Tattershall. The Clerk reported that at the height of the July flood event he had agreed to provide Lincolnshire Police with vehicles and drivers to supplement their own equipment. It was RESOLVED to write off the account before it was raised. 1549. MR. C. KIME – Drain Maintenance It was agreed to investigate an application by Mr. Kime to extend the Board’s drain maintenance schedule. 1550. OPERATIONS CONSULTANT’S REPORT Mr. Dewey responded to questions on his report which had been previously circulated. 1551. SCHEDULE OF ACCOUNTS The Schedule of Accounts for the period 1 st July to 30th September 2007 amounting to £296,175.99p was examined and approved. 1552. SCHEDULE OF PLANNING APPLICATIONS The Schedule was examined and the actions taken were approved. 1553. SCHEDULE OF CONSENTS ISSUED The Schedule was examined and noted. - - - - - - - - - - - - - - - - - - - - - - - - Chairman - - - - - - - - - - - - - - - - - - Date 717