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AGM Minutes 2009

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AGM Minutes 2009 Powered By Docstoc
					                           ANNUAL GENERAL MEETING
                                    2009
                                   Minutes
                              DATE: Saturday 19 September 2009 TIME: 9.45am
                                          VENUE: Ascot Kayak Club




1.     OPEN MEETING, WELCOME, and NOTE ATTENDANCE

Meeting Open 9.48am

       Present
       Craig Porteous             Di Arnott                    Shaun Rice        Brendan Rice
       Liam Thompson              Judith Thompson              Fiona Harris      Graham Gipson
       Ash Nesbit                 John Mulcahy                 Colin Grimshaw    John Breed
       Martyn Clancy-Lowe         Shanye Hamilton              Vanessa Simpson   Grant Pepper
       Trevor Longwood            Rosalie Evans                Kylie Broad       J Darbyshire
       Peter Martin               Callum MacDougall            Craig Woodhead    Leonie Cockman
       Helen Breed                Julie Morgan                 Richard Molek


        Apologies
       Lindsey Wiland
       Christian Thompson
       Russell miles
       Margaret Jeffery

2.     PREVIOUS MINUTES
       2.1 Ratify Minutes of AGM held 5th October 2008
       Moved: Di Arnott
       Seconded: Julie Morgan
       2.2 Matters Arising from Previous Minutes
       Nil
3.     CORRESPONDENCE RELATING TO AGM
       Nil
4.     CONSIDERATION OF ANNUAL REPORT
                                          Canoeing Western Australia (Inc.)
Agenda for AGM Meeting as above                                                                 Page 1 of 3
       4.1 President’s Report
       4.2 Executive Officer Report
       4.3 Finance Report
Jane Scott appointed as Bookkeeper in January 2009
Previous Audit company changed owners and charged additional fees on top of the quite given. The board
approved the appointment of Optima Partners as auditors for the 2008/2009 season.
The process was identified as being
Explanation of general income sources in the report identified
Martyn Clancly-Lowe gave explanation of why AC fees were delayed
Grant funding now aligning better with new financial year, Tony gave explanation of grant monies in
advance and future commitments
Healthway will be every twelve months to align with the financial year
John Mulcahy to attend a future board meeting to explain the problems that previously occurred with AC
so we are aware of what has happened, Ash to follow up
Discipline breakdown will be able to track income and expenditure within CWA account, current balances
are included in the annual report, discipline profit and loss will be done by CWA
Discipline figure is a consolidated cash at hand figure
Full marathon figure not included in the CWA records
Disciplines must contact CWA for purchases for over $500, is it worth increasing to over $1000 – board to
approve.
Anything over $1000 shall be classed as a capital item and will be recorded as an asset for depreciation
purposes – board to approve
Moved: Tony Bowman
Seconded: Di Arnott
Passed: By majority

5.    APPOINTMENT OF AUDITOR
      5.1 Optima and Partners
Moved: Tony Bowman
Seconded: Peter Martin
Passed: by majority to retain Optima and partners as auditors



6.     ELECTION OF THREE INTERESTED DIRECTORS AND ONE INDEPENDENT
       6.1 Nomination of Jeremy Mulcahy as Independent Director
       6.2 Nomination of 3 Interested Directors
Neville Hine
Peter Martin
Vanessa Simpson

Elected unopposed

Board to appoint one independent director with specific additional skills to contribute to board



                                        Canoeing Western Australia (Inc.)
Agenda for AGM Meeting as above                                                                    Page 2 of 3
Tony Bowman officially thanked outgoing board members Julie Morgan and Di Arnott for their
contributions.

7.   BUSINESS ON NOTICE
White water Park
   - Form a committee of people with necessary skills to progress the white water park/ long term
       sustainable whitewater access
   - Need to investigate the options to put forward to a commercial investor, show that it is financially
       viable
   - DSR memo, water corporation relooking at access to drinking water sources
   - Harvey would be ideal for a short term solution
   - Peter Martin – do we go for a commercial park or look towards the redevelopment of Harvey which
       we would have more access to?
   - Include a safety aspect in the whitewater park to add a corporate revenue stream
   - Priority is to ensure long term sustainable access to whitewater for all paddlers

CWA to continue towards the development of a whitewater park
Move: Tony Bowman
Seconded: John Mulcahy
Passes: by majority

CWA to form a committee to secure short and long access to sustainable whitewater
Move: Tony Bowman
Seconded: Martyn Clancy Lowe
Passed: by majority

8.    CLOSE MEETING
10:58




                                        Canoeing Western Australia (Inc.)
Agenda for AGM Meeting as above                                                                  Page 3 of 3

				
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