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									OVERVIEW OF REVISIONS TO
HUMAN SERVICES PROCESSES



City of Cincinnati
Department of Community Development
Human Services Section
October 31, 2008
      HUMAN SERVICES (HS)
       DECISION MAKERS
 The Human Services Advisory Committee (HSAC)
  and Community Development Advisory Board
  (CDAB) will be combined. The new name has not
  been determined.
 The Mayor appoints volunteer members to the
  newly formed body.
 Appointees must represent specific sectors.
 Members of this body will recommend funding to
  City Administration based on information
  provided by a City team of reviewers.

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  COMMUNITY DEVELOPMENT
     RESPONSIBILITIES
 Administering City of Cincinnati grant
  programs for nonprofit human services
  providers. These are General Fund dollars. If
  your agency was previously funded with
  Community Development Block Grant (CDBG)
  funds for an operating contract, we encourage
  you to apply through this process.

 Maintaining fiscal accountability for program
  services receiving human services support.

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  COMMUNITY DEVELOPMENT
     RESPONSIBILITIES
 Negotiating, monitoring, and evaluating City
  human services contracts and developing
  program specifications for services that require
  bidding procedures (Request for Proposal).

 Providing technical assistance to agencies and
  communities in developing the program scopes
  of services and outcomes that adequately meet
  the requirements of City policies and procedures
  for human services contracting.

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    COMMUNITY DEVELOPMENT
       RESPONSIBILITIES
 Encouraging

     a) agencies to participate in evaluating jointly
      funded programs;
     b) agencies to recognize and fill unmet
      needs; and
     c) communities with unmet needs to develop
      linkages with appropriate agencies.

 Providing staff support for the newly formed
  HSAC/CDAB Citizen Advisory Committee.

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      INELIGIBLE EXPENSES
Ineligible expenses include:

• Formal Education programs
• Employment and Training programs
• Mental Retardation programs
• Housing Rehabilitation and development
   programs
• Recreation programs
• The provision of Parks and related services
• Transportation related expenses
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  HUMAN SERVICES PRIORITY
          AREAS
• Emergency Services
• Homeless Services
• Youth Services Focused on Providing
  Valuable Experiences
• Youth Violence Prevention
• Realignment and Innovation
• Disabilities
• Ex-Felon Programs
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       HUMAN SERVICES (HS)
          PROCESSES

This meeting serves as notification of the City’s
   General Fund Request for Applications. Non-
   Profit agencies must submit:
1) A complete Concept Paper that outlines the
   proposed program scope related to the City’s
   HS Priority areas and anticipated outcomes and
   impact in the community.
2) Proof of 501(c)(3) Status
3) A copy of the most recent Audit
4) Management letter
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 HUMAN SERVICES PROCESSES

 Concept Papers will be         Agencies that demonstrate
  reviewed and scored. All        alignment with the City’s
  agencies will be notified       Priority Areas AND that
  no later than December 19,      propose measurable
  2008 of their qualification     outcomes will be
  status via a letter which       requested to move forward
  will also include specific      with the full application
  details about continuous        (after the Concept phase).
  improvement related to the
  program concept and/or
  presentations of
  information.


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                    FUNDING

 GENERAL FUNDS                FUNDING LIMITS
 City funds generated from    The minimum amount an
  the tax base. These funds     agency can request is
  are used for operating        $25,000. No single agency
                                may have more than two
  contracts.
                                program initiatives funded,
                                and no agency may be
                                awarded more than $250,000.
                                When two or more agencies
                                are collaborating on an
                                application, the new
                                collaborative will be
                                considered a distinct
                                applicant.

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                 APPLICATION

Information on the Application will incorporate
    components of the Common Grant Application
    designed by the Ohio Grantmakers Forum. Specific
    information required by the City will also be
    requested. This information will assist the City in
    formulating a comprehensive assessment of
    leveraged dollars and community impact which
    must be reported to City Council quarterly.




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          APPLICATION TIMELINE

 Applications will be available on-line
 Friday, December 26, 2008. The deadline
 is Friday, January 23, 2009.

The contract term is April 1, 2009 through
 March 31, 2010.




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    MAPPING FUNDING STREAMS

 This is not a change, but agencies must list
  all funding streams (current or potential)
  related to any program for which you are
  applying for City funds.

 This is imperative in helping the City identify
  the various funding streams associated with
  City leverage and to maximize Human
  Services dollars.


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                   PROCESS

 Applications will be reviewed by a City team.
  Recommendations will be forwarded to the
  HSAC/CDAB for discussion and approval.
 Teams with expertise in the Priority Areas will assist
  in Application reviews.
 Each section of the Concept Paper and Application
  will be allocated a range of points that will be totaled
  and included in the ranking process.
 Prior to recommendation to the HSAC/CDAB for 2009-
  2010 funding, Site Visits will be scheduled ONLY for
  agencies not previously funded by the City.

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         APPEALS PROCESS
 There is NO appeals process.
 Agencies denied funding during the Concept
  phase or Application phase will receive a
  letter outlining reasons for denial along with
  suggestions for continuous improvement.
  The letter will be sent to the agency contact
  listed on the documents submitted.




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       CONTRACT EXTENSION

 As a part of this transitional year, agencies
  currently funded will be eligible for an automatic
  extension only if the Concept Paper is approved.
  Agencies will receive 25% of the amount they
  were funded in 2007-2008. For example, if an
  agency received a $25,000 award for 2007- 2008,
  it would receive $6,250 for the three-month
  extension period January 15, 2009 through
  March 31, 2009.



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          PROCESSES
    “UNDER CONSTRUCTION”
 Reimbursement vs. Advance Payments
  process
 On-Line Application




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    CONCEPT PAPER REVIEW

Review of the Concept Paper and General
 Instructions

Dwendolyn Chester, Deputy Director




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           CONCEPT PAPER

 The Concept Paper will be available on-line
  Monday, November 3, 2008. The link will be
  available for you to access in the afternoon. You
  will find the Concept Paper instructions, Concept
  Paper, and the Basic Logic Model presentation
  presented by the United Way. The website is:

http://www.cincinnati-oh.gov/cdap/pages/-34769-/



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WHERE AND WHEN DO I SUBMIT
   MY CONCEPT PAPER?
 The Concept Paper is due 4:00 p.m. Friday,
  November 21, 2008. You can either mail or hand
  deliver your Concept Paper to:

City of Cincinnati Purchasing Department
c/o Kathi Ranford, Operations Manager
805 Central Avenue, Suite #234
Cincinnati, OH 45202


     LATE APPLICATIONS WILL NOT BE ACCEPTED.
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DEPARTMENT OF COMMUNITY
DEVELOPMENT CONTACT INFO

                Phone:
             513-352-6146

                Email:
communitydevelopment@cincinnati-oh.gov



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QUESTIONS?




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