POTTERHANWORTH PARISH COUNCIL
Minutes of Meeting held on Tuesday 23 September 2008 at 7.30pm
in the Pavilion, Queensway, Potterhanworth
1. Public Open Forum
PCSO Flannagan reported that during the period 23 June to 23 September
there had been two reported crimes of interest to the community, namely
theft of heating oil from St Andrew’s Church and an attempted burglary at
JCS Garage on Station Road.
Mrs Pam Mountain said she had noticed birthday posters on telegraph poles
around the village that needed removing. The clerk will put a note in the
next issue of the Grapevine to remind parishioners to remove such posters.
Malcolm Hawes queried the arrangements for supporting the village
Christmas tree. Mr Hawes said that reinforced concrete lintels in the ground
formed into a cross shape may be a solution to hold the tree, with a drainpipe
in the centre. A trench for the power cable to run to the socket will be
necessary. The Chairman said he is awaiting tree light prices. The purchase
of the Christmas tree will be by the Fund Raising Group.
Councillor Holmes said that one of the speed reduction signs along Moor
Lane had been knocked over. The clerk will inform Highways.
Councillor Andrews said that no funding is available from Lincolnshire
County Council to fund the Methodist Church alterations.
2. Attendance and Apologies
Mr P Stephenson (Chairman)
Mr M Andrews (Vice Chairman)
Mr K Goodwin
Mr G Holmes
Mr G Mountain
Mr M Suthern
Mr R Spence (Clerk)
Apologies for absence – Mrs K O’Leary
Also in attendance five members of the public.
3. To Receive Declarations of Interest
Personal interests declared by the Chairman and Councillor Goodwin re both
of the Station Road planning matters Agenda item 7.
4. Minutes of the Meeting held on 22 July 2008
The members received the Minutes of the meeting held on 22 July 2008.
It was resolved that the minutes of the meeting held on 22 July 2008
be approved as a correct record and signed by the Chairman.
5. Matters Arising from the previous minutes
The clerk has written to Highways regarding the condition of the road
outside the Church.
The clerk will chase Draper Memorials regarding a quote for the cleaning of
the War Memorial.
The Chairman updated the meeting regarding the overgrown hedges backing
onto the Queensway Playing field. Two of the properties have NKDC
tenants and the matter is ongoing with the council. The third property is
privately owned and the Chairman will speak to the resident.
The Chairman said the FG Battle and Son have now agreed to the Dog waste
bin being located adjacent to their land along Station Road. Malcolm Hawes
will arrange for the bin to be moved from Church Lane.
RoSPA Play Area Safety inspection report has just been received.
The clerk passed the report to Councillor Mountain for his review.
The matter will be placed on next month’s agenda for discussion.
Confirmation that the village was not placed in the top two in the
recent Best Kept Village. The village received 147 points out of 150
and was praised for its lack of litter and general tidiness.
7. Planning Applications
1st Floor extension, Baytree House, Station Road.
No comments or objections made by the Parish Council.
Planning Appeal re change of use of land from paddock to domestic
garden, Highfields, Station Road.
Notification from NKDC that an appeal is to be held into the refusal by
NKDC to grant planning permission. The appeal will consider all earlier
planning comments/objections and The Parish Council has no further
comments to make.
8. Play Park funding update
Councillor Mountain updated the meeting on the grant application process.
Grant applications have been submitted. £6,500 has been successfully
requested from Awards For All (Lottery funds) and the monies have now
been received. £6,755 has been requested from Capital Grant Aid (Lincs
Community Grants Scheme) and official confirmation of the result is
expected shortly. £5,000 is to be funded from the Parish Council and around
£1,500 from the Fund Raising group. The Beer Festival committee have
also promised funding of around £100. An application has not been
submitted to WREN (Waste Recycling Environmental).
Newby Leisure have submitted a quote to NKDC for the moving of the
existing play park equipment. This will be discussed by NKDC at their next
Subject to all the grants being successfully received, Newby Leisure have
been booked in for 10th to 21st November for the play park work to be
9. To review arrangements for maintenance of War Memorial plants
The Chairman suggested that the Parish Council take over the maintenance
of the planting over the winter months and then put it out to tender in the
Spring. The proposal to end the current arrangements was unanimously
agreed by the Parish Council. It was agreed that the Chairman and Vice-
Chairman speak to Mr Winfield to thank him for his time spent looking after
10. To discuss quote received for Tarmac path near War Memorial
A quote has been received from PJF Landscapes for £350 excl VAT for
laying hardcore, path edgings and applying tarmac. The clerk will source
another quote. It was proposed by the Chairman and seconded by
Councillor Goodwin to allow the clerk to accept the cheapest of the two
quotes and for the work to commence without further Parish Council voting.
11. Metheringham Cluster meeting update and vote to agree decision
making process on behalf of the Parish Council
The next Cluster meeting is scheduled for 7 October.
Following on from the last Parish Council meeting where it was generally
agreed by the councillors to allow the Chairman and Councillor Mountain to
vote at cluster meetings on behalf of the Parish Council, a formal motion
was proposed by Councillor Goodwin and seconded by Councillor Holmes.
12. To discuss Pavilion Management Committee Constitution
The Parish Council reviewed the draft constitution drafted by Malcolm
Hawes, Vice Chairperson of the Pavilion Management Committee.
A couple of amendments to the constitution were made by the Parish
Council, namely paragraph 6.2.2 whereby copies of accounts should be
prepared for each Pavilion Management Committee meeting and copied to
the Parish Council and paragraph 7.2, whereby the Parish Council need to
approve any amendments to the constitution.
These changes were proposed by the Chairman and seconded by Councillor
Goodwin. Unanimously accepted.
13. Pavilion Committee/Fund Raising Report
Malcolm Hawes updated the meeting on Pavilion matters.
A pump for the sewerage tank is needed – cost expected to be around
£1,000. Also the committee are looking into buying two further CCTV
cameras and a monitor, cost of around £300.
Costings are also being obtained for lighting a 5 a side floodlit football pitch.
Initial costs are approximately £500.
Councillor Andrews updated the meeting on fundraising issues.
The Christmas Market is scheduled for 22 November. The venue has moved
away from the Barns to the Memorial Hall/School/Upper Barff road area.
Highways have been contacted regarding closure of the road outside the
school on the day of the market.
14. Accounts for Payment
Per the attached sheet prepared by the Clerk. Proposed by Councillor
Goodwin and seconded by Councillor Andrews. Unanimously agreed.
15. Date of next meeting
The next Parish Council meeting is to be held on Tuesday 21 October 2008
in the Pavilion at 7.30pm.
There being no further business, the meeting closed at 9.00 pm.
4 October 2008