Hillside School PTA -- Committee Descriptions -- 2009-2010 COMMITTEE Good for TIME Working Parent OF YEAR Apparel Help generate school spirit with the sale of Hillside apparel. Plan Fall and/or Spring * and coordinate sale and distribution. Auditing Audit the PTA books at the end of the school year. Submit report to End of School * NJPTA. CPA or accounting background is a major plus. Year, about a week of work Board of Education Attend Board of Ed meetings to keep PTA updated on news that Meetings are Observer * impacts our school. With enough volunteers in rotation, may only have to attend a few. 2x/month, usually on Monday evenings. Book Fair Plan and coordinate a bookfair at Barnes and Noble. Spring * Box Tops for Education Create and organize fun ways to collect box tops throughout the year Fall and Spring * which raises money for our school. Arrange contest for students 2x/year. Budget Task Force Attend monthly meetings held at the Board of Ed, act as liaison November - April, between BOE and the school community to share info regarding the Meetings are school budget and April school election. Coordinate efforts with PTA 1x/month, usually co-presidents. during the day. Buzz Book Create phone directory and oversee printing of book. June - October * Bylaws Review and revise Hillside Bylaws. September - * December 2010 Class Parent Assist classroom teachers with activities in the classroom and field All year trips. One class parent from each grade must attend monthly PTA meetings and serve on the Nominating Committee. (rotation among class parents is acceptable) Participate in PTA committees and assist Media Chairperson in finding parent volunteers. Prior committee involvement is a plus. Concierge Arrange for refreshments at PTA meetings and other school All year as * functions as needed. Responsible for purchasing refreshments, set- needed. up and clean-up for each event. Take care of Birthday Bulletin Board and create and distribute birthday lunch coupons. Send gifts, flowers or cards to members of our school family as needed; i.e.: weddings, births, deaths, illness, etc. Arrange for volunteers to discretely help families in need within our school community (i.e.: meals, carpools, clothing, etc.) Manage Lost and Found. Cultural Arts Attend cultural showcases and work with the principal to select All year assemblies that complement school curriculum. Schedule and coordinate performances both prior to and day of the assembly. Discount Card Collaborate with volunteers from all of the Livingston elementary Fall Fundraiser * schools for this fundraising event.Coordinate a sale of discount cards that can be used at local businesses. Environmental Involve school community in environmental projects which will Plan special * complement the school curriculum. activities for Earth Day. Fact Pack Assemble packets of school and PTA information that is mailed to all August * students prior to the start of the school year. Hillside School PTA -- Committee Descriptions -- 2009-2010 COMMITTEE Good for TIME Working Parent OF YEAR Faculty Events Organize and host a luncheon in December for the Hillside staff December and (teachers, aides, office, etc). For Teacher Appreciation Week April/May (spring), organize and host luncheon, plan a student activity to acknowledge teachers. Family Nights Develop and coordinate activities for families of Hillside school, such 5-6x/year * as bingo nights, monster mash dance, picnics, etc. Family Photo Day Plan and facilitate a day for Hillside families to have family Fall or Spring * photographs taken professionally. Arrange schedule and coordinate with photographer. Fifth Grade Committee Requires a large and active membership of 5th grade parents to * coordinate all the various extra-curricular activities of the 5th grade class including: end of year boat trip and party, awards ceremony reception, yearbook, lunch program, volleyball game with teachers, etc. Fun Time Plan and coordinate an after-school event for students during 2x/year, during parent/teacher conferences. parent/teacher conference weeks Gifted & Talented Attend evening PAGE (Parent Advocacy Group for Excellence) 4 meetings per Children * meetings during the year and reports back to the PTA. PAGE is dedicated to enhancing the education of our students through the year G/T Academic and school wide enrichment programs K-8. Gifts & Grants Act as a liaison between faculty and PTA to compile a gift and grant Starts in late * list from teachers. Review and submit recommendations to the executive board of the PTA. List is presented to and voted on by the winter/early spring for the upcoming membership at the June PTA meeting. school year. Halloween Hoopla at Organize a craft or game for Hillside's booth at the town-wide Hoopla October High School * held at LHS on the Sunday before Halloween. Hillside Carnival Plan, coordinate and facilitate our fun-filled school carnival. Many June volunteers are needed to set up, distribute wrist bands, work at booths, serve food, clean up, etc. After School Enrichment Arrange for various 1 hour, after school classes designed to expose Fall, Winter & (Hobby Hour) children to various hobbies and interests. Supervise the safe arrival Spring and dismissal of students. Human Relations Coordinate several events or drives during the year to emphasize All year, busiest in * service to the community. This includes a drive for MLK Day. December and MLK Day. Kindergarten Prep Organize monthly sessions for next year's incoming Kindergarteners December through to familiarize them with Hillside. Assist children in monthly, one hour June pre-K programs such as story, art project and meeting with specialty teachers and administration. Legislation Review and report on any state and/or federal legislation pertinent to As legislation * the education of our children. Coordinate action under the guidance arises which of PT Council. impacts school. Lunch Program Work collaboratively to: *Coordinate schedule of volunteers to serve All year. Chairperson(s) lunch throughout the year. *Act as liaison with vendor, works with 5th grade committee and PTA executive board to troubleshoot any problems, make adjustments to menu, etc. *Coordinate volunteers to purchase supplies for the pantry. Hillside School PTA -- Committee Descriptions -- 2009-2010 COMMITTEE Good for TIME Working Parent OF YEAR Lunch Program Daily Work with Lunch chairperson to assist with volunteers on Mondays. All year. Coordinator- Monday Available to fill in when necessary. Lunch Program Work with Lunch chairperson to assist with volunteers on Tuesdays. All year. Coordinator- Tuesday Available to fill in when necessary. Lunch Program Daily Work with Lunch chairperson to assist with volunteers on All year. Coordinator- Wednesdays. Available to fill in when necessary. Wednesday Lunch Program Daily Work with Lunch chairperson to assist with volunteers on Thursdays. All year. Coordinator- Thursday Available to fill in when necessary. Lunch Program Daily Work with Lunch chairperson to assist with volunteers on Fridays. All year. Coordinator- Friday Available to fill in when necessary. Lunch Program Assists in serving lunch. Please state days and how often you are Throughout the Volunteers available. If unable to make a lunch it is up to you to find a year as your replacement. schedule permits Media Center Works with Media Specialist to assist in the smooth running of the All year. Chairperson Media Center. Organizes volunteer schedule for each class. Media Center Assists in the Media Center by checking books in and out, re- Throughout the Volunteers shelving books upon return. Volunteers will be trained by Media year as your Specialist. schedule permits Mother's Day Plant Sale Order plants and secure volunteers to run this "flower shop: for the May, usually children in May. Volunteers help children make selections for Mom, Friday before Grandma, etc. during school hours. Mother's Day Multi-Cultural Night Encourage the recognition and appreciation of the diverse cultural Event occurs * traditions represented in our school. Plan and organize our annual Multi-Cultural night including activities/crafts at the events, "country" usually in April or May booths, talent show, etc. Multi-Cultural Night/Art Assist in the development of a classroom art project to coincide with Appreciation * our annual multi-cultural night activities. Nominating Committee Gather nominations for open positions on the executive board to be February - April presented to membership for a vote. Nutrition Organizes awareness activity that promotes nutritional values at March (National school through educational and fun-filled themed days, articles and Nutrition Month) programs. Parade Organize Hillside students to march in the Livingston Memorial Day May * Parade. Parent Education By working with district-wide committees, create educational To be determined Program programs to support parents' understanding of the curriculum and instructional goals and /or parenting skills related to social/emotional awareness and learning. PPEC Attend meetings held by PPEC (Parents & Professionals for Exceptional Children). Publicity/Historical Publicize Hillside School events by taking photos and submitting All year * blurbs to the Board of Ed's publicity director who will submit them to the West Essex Tribune. Maintain a scrapbook of all mentions or photos of Hillside students or staff appearing in the local newspaper. Red Ribbon Week Coordinate with town-wide effort to distribute Red Ribbon Week October material to the students at Hillside. Hillside School PTA -- Committee Descriptions -- 2009-2010 COMMITTEE Good for TIME Working Parent OF YEAR Safety Participate in safety walks with the Principal at the beginning and end Safety walk at of the year. Assist in detecting, reporting and resolving safety beginning and end issues. of school year, address other issues as needed School Supply Sale Plan sale of school supplies for the beginning of the school year. Summer Distribute supplies to the classrooms for the first day of school Sixth Grade Nominating One class parent from 5th grade: Sit on nominating committee for Spring, 2-3 Committee MPMS to identify 11 people who will make up MPMS executive meetings board. Responsible for advertising positions and soliciting interested people from your school. Spring Fundraiser: All This committee requires a large amount of volunteers needed All year, event is in Around * throughout the year. There are jobs for working and non-working parents. March. Spring Fundraiser: Track incoming donations and baskets. Works closely with the January, February Baskets solicitation committee. Arrange donations to create completed and March baskets. Develops and maintains basket log including determining value and naming. Organize wrapping sessions and shopping as needed. Oversee the creation of event program and basket labels. Spring Fundraiser: Coordinate appropriate table decorations and table prizes. Order all January, February Decorations, Tickets & raffle tickets. Organize and oversee both pre-event and at-event and March Ticket Sales ticket sales as needed. Spring Fundraiser: Develop, order and distribute invitations to school and community. January, February Invitations, Reservations Collect reservations. Arrange seating, place cards and coordination and March & Seating with event location. Spring Fundraiser: Mails form letter to national and local businesses requesting Fall and January, Solicitation donations. Develops master local solicitation list and organizes February and volunteers to canvas local businesses for donations. Also solicit and March sell program ads from local businesses. Website Under the direction of the co-presidents, maintain the PTA website. All year * Update content with important PTA-related information and events as requested. Wednesday Weekly Publish weekly PTA newsletter for distribution via eblast. Must have All year Bulletin (WWB) * computer skills. Yearbook Start in Fall to prepare the yearbook for the entire school. Arrange Fall & Spring * for the creation, sale and distribution of the yearbook. Take photos, design, type and layout pages for publication including pictures at special events and in classrooms (arrange dates/times with teachers in advance). Proofread yearbook. Gather and arrange all 5th grade information.
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