Business plan January 2007
This plan covers the period 2007 to 2009.
The purpose of this plan is to set down the objectives of the Carnegie
Heritage Action Team (CHAT); to put the objectives in to a workable time
frame; to show how these objectives can be achieved; identify any
difficulties which may arise; and suggest solutions to these difficulties. This
plan will also show predicted expenses and a budget for achieving these.
The plan will also show the benefits to the community and other
organisations, as well as showing how the community can contribute to
the success of the project.
2. Organisations History and Background.
The former Carnegie Library, at the gates of West Park, Anlaby Road, Hull,
closed four years ago; a local group, Newington Sure-Start, then occupied
the building for three years, until their new building was built. SureStart
moved out in March 2006 and the building has been empty since then.
The Carnegie Heritage Action Team came together as a group of
interested residents who are committed to keeping this building for use by
the community as a local Heritage centre. The group was formed on 19th
June 2006 with a committee of ten local people who have been meeting
every month since then.
The aims of the organisation, as written in the constitution and approved
by the Charity Commission are:-
“To save and preserve the Carnegie Library as a building of historical and
architectural importance for the residents of Newington and the public at
To bring the building back to life as a Heritage Centre for education and
the promotion of local history.”
The objectives of the project are to open the Carnegie building as a local
heritage resource centre. Proposed services that will be offered may
a. A library of Local History books, maps and photographs.
b. Computer facilities and access to the internet.
c. Talks on local history and other areas of interest.
d. Courses on Genealogy and assistance with Family history
e. A meeting space for local groups and societies.
CHAT has applied for charitable status and expects this to be granted by
Four members of the group already have 20 years experience of
managing and financing a community building. (The Lonsdale Community
Two members of the group have experience of conservation of buildings.
All members of the group are committed to ensuring the building becomes
a part of the community facilities and many have volunteered to spend
time managing the building.
One member of the group is a local author with specific interest in
historical local architecture.
3. External Influences.
Chat is aware of the Hull City Council project to create the City Heritage
Centre and see ‘Carnegie Heritage Centre’ as a small contribution to this
project; users can be directed from the centre to the larger, central
facilities for further research.
Chat works closely with the Lonsdale Community Centre and does not
foresee any negative competition with this local facility; the ‘Carnegie
Heritage Centre’ will provide different facilities and activities that will serve
to complement those of the Lonsdale Community Centre.
There has been a huge growth in the public’s interests in their family history
and local heritage, and the development of the area in which they live;
the ‘Carnegie Heritage Centre’ can service all these needs.
Funding – CHAT is aware of the strict control with regard to the granting of
funds and the lack of local authority funds; with this in mind, CHAT is
forming a plan to secure the continued sustainability of the project.
4. Aims, Objectives and Priorities.
CHAT feels that local people have a right to be involved with the
development of their own community and are willing to take on the
responsibility of managing a small part of their local heritage.
CHAT aims to obtain funding for the professional renovation of the
Carnegie building in order to conserve and protect its architectural
CHAT is committed to opening up the building for use by the local
community as a Heritage centre.
5. Profile of Service Activities.
To provide a library of Local History books, maps and
photographs so people can read about there community,
research the development of the area they live in and see the
buildings which have been lost from the area in which they live.
Provide computer access to the Internet for genealogical
To provide talks and local history displays.
To organise genealogy courses and assistance for family history
To offering a meeting space for local groups.
To encourage local schools to bring pupils of all ages into the
centre to make use of the resources.
Once the building has been brought up to standard by providing a
toilet for people with disabilities and adding a larger kitchen (for which
Listed Building Approval is required), CHAT aim to offer light
refreshments to users of the resource centre and may offer the facilities
to visitors to the local park and amenities during spring and summer
6. Organisational Development
In year 1 it is envisaged the building will be run and managed by
volunteers, overseen by the steering committee.
Once CHAT has widened its membership (by signing up people who use
the centres facilities) it will hold an Annual General Meeting at which a
management committee will be elected. This committee will decide
whether the group continue to run the building with volunteers or if they
need to obtain funding to employ a centre manager.
The present Chair of CHAT has 25 years experience of running and
managing a successful community centre, the vice –chair and the
secretary are members of many committees and have a great interest in
the local community and the treasurer is familiar with charitable
accounting, being responsible for the finances of two charities, one with a
turnover of over quarter of a million pounds a year.
Steering committee members are willing to volunteer their time to help run
the Heritage Centre, one has good Information Technology skills and will
be invaluable to people using the computer facilities; others have clerical
and filing skills which will be useful for cataloguing resources.
If the decision is made to employ staff the committee will ensure this is
done on an equal opportunities basis and follow national procedures to
ensure the best person for the job is employed.
Many members of the committee have experience of recruiting,
employing and supervising staff.
8. Physical Resources
Chat have already acquired funding to buy 3 computers and are applying
to other sources of funding to enable the purchase of appropriate books,
furniture etc., to stock the resource centre.
Once CHAT has permission to occupy the building they will start the
renovation process and work closely with the Hull City Council’s
Conservation Officer to ensure the correct procedures are adhered to.
9. Public Relations and Marketing.
As soon as CHAT has access to the building the ‘Carnegie Heritage Centre’
will be promoted to a wide audience by using the local media which, will
bring many more volunteers forward. Chat has already had an article in
the Yorkshire Post and has contact with many people around Hull who can
help publicise the development of the resource centre.
Ongoing publicity and information will be necessary to keep local people
involved and updated on the projects progress and development.
CHAT has obtained costing from the previous users of the building, and has
compiled a budget based on real (and sometimes anticipated) costs.
In the first year or two the majority of funding will be from trust funds and
grant making bodies, however the long-term sustainability of the project is
anticipated to come from renting the premises and proceeds from the
sale of goods and services.
The figures below show the time scale and anticipated income and
expenditure but a lot depends on the time taken to acquire the building.
E.G if CHAT were to be gifted the building there would not be the delay in
applying to Heritage Lottery for the purchase money and the renovation
work could be commissioned in 2007. (As a registered charity CHAT could
not spend money on a building they did not own or have a long lease on)
July 2006 to April 07 to April 08 to
March 2007 March 08 March 09
Donations 150.00 500.00 750.00
Grants 3349.64 18000.00 170000.00
Activity Income 2000.00 2500.00
Total £ 3499.64 £20500.00 £173250.00
Building Survey 962.33
CRB Disclosures 105.00
Computer Equipment 2350.89 4400.00 2200.00
Rent & Rates 6650.00
Heating & Lighting 3500.00 3500.00
Office Costs 1000.00 1000.00
Books/Ref. materials 5000.00 2500.00
Purchase of Building ?100000.00
Renovation work 62000.00
Total £3418.22 £20550.00 £171200.00
Net Cash Flow 81.42 (50.00) 2050.00
Balance b/fwd 0.00 81.42 681.42
Balance c/fwd 81.42 31.42 2731.42
11. Monitoring and Control.
Procedures for monitoring the number of people using the ‘Carnegie
Heritage Centre’ will be set up immediately it is opened.
The Treasurer will monitor the income and expenditure and report to the
steering committee every month.
Grant funding always comes with monitoring guidelines and members of
CHAT have experience of complying with these.
12. Contingency Plans.
Whilst CHAT has every confidence in the initial success and long-term
sustainability of the project, it must remain practical and be aware of any
possible pitfalls for such a project.
Other potential and intended users of the building, such as local
community groups and societies, will be encouraged to fill every available
hour at the centre, to ensure a continuity of services that will maintain a
demand for services provided.
If, for any reason, CHAT had to fold, it is their intention that the future of the
building would be secured for the continued use by the community. This
could be by handing the building over to a group with similar interests, a
local community group or a consortium of groups who are using the
building as is referred to in the CHAT constitution.
If this were not possible CHAT would have to consult with the Charity
Commission as to whether they could hand the building back to the Local
Authority. This would be the worst case scenario.
Hull City Council will be made aware of any plans, and will be consulted
the moment the centre’s feasibility comes into doubt.
CHAT will allocate funds, in the form of a contingency fund; to cope with
any possible costs should this situation arise.