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Sample Reference Letter Child Custody Case document sample
Document Sample
Visitation Entries 2007
Worker/Child Home Visits
Monthly Documentation
90% to Avoid Penalty
Better Outcomes for Children
Worker/Child Visits
Worker/child visits are recorded in the visitation
history tab within the treatment plan for each
child in CYFD custody.
CYFD Policy 8.10.8.22 (B)
–“CYFD visit each child in CYFD
custody at least monthly in the
child’s placement and assess the
placement for appropriateness in
meeting the child’s needs and
safety.”
PSD Facts Aug 07
Worker/Child Visits
Active Initial Assessment Plan or Individual
Treatment Plan
Record these visits in Visitation History
– Worker/child in the placement (home visit)
– Parent/child visits
– Sibling visits
– Pre-adoptive placement visits
PSD Facts Aug 07
Worker/Child Visits
Worker/child visits are recorded in the visitation
history tab within the treatment plan for each child in
CYFD custody.
Double click on ACTIVE
treatment plan.
Click to visitation
history tab
Click Insert
(top menu bar)
PSD Facts Aug 07
Screen appears blank
FACTS is NOT
broken…Click Insert.
Click over to the Visitation History tab; Click the “Insert” button
to begin entering the visit between worker and child.
Visitation items don’t carry forward from plan to plan in the tab
PSD Facts Aug 07
…To view prior entries go to the previous Tx plan.
Documenting worker/child visits
Able
to
back
date
visit.
Relationship field has two additional dropdowns – “Social Worker–
Primary” and “Other CYFD staff” Aug 07
PSD Facts
Documenting worker/child visits
This
detail
must be
completed
for each
visit,
each
child.
field,
In the description Aug 07 enter “Child’s residence”.
PSD Facts
Documenting worker/child visits
Choose
the child
that was
visited
(same as
Record visit detail
who the tx See Visitation Detail for complete description of visit w/siblings.
in reference child
plan is for)
plan for all
siblings.
Click on the text button and choose “Visitation Detail
details of
(new entry)” to document thePSD Facts Aug 07the visit
Documenting worker/child visits
And click okay in the treatment plan
window.
If you enter narrative (visitation detail)
in each child’s plan in the case, it will
show multiple times in this document.
PSD Facts Aug 07
Visitation Entries
8.10.8.22 (B) CYFD Policy
“CYFD visit . . .
and assess the
placement for
appropriateness
in meeting the
child’s needs
and safety.”
PSD Facts Aug 07
Documenting worker/child visits
If you are entering several visits with the child, simply click
button to record another visit.
the “Insert” PSD Facts Aug 07
Documenting worker/child visits
Open the visitation history summary to create the text document
before exiting the window …after07all visits have been recorded.
PSD Facts Aug
Documenting worker/child visits
The summary will combine all the visits (worker/child, parent/child,
sibling visits) recorded in the visitation history tab for all siblings.
PSD if Aug court is requesting a list of visits.
This could be helpful to printFactsthe 07
Documenting worker/child visits
Click “OK” when finished. Creation Date shows when
entry is made in FACTS, versus date of visitation.
PSD Facts Aug 07
Finding Visitation Entries
When a new treatment plan is active, at least one entry must be
created (or exist) to access visitation text from this plan.
To review prior entries or text when this message appears, go to
PSD Facts for the
the previous treatment plan Aug 07 child.
Program Inst Guide 07-2007-#01
Field staff is encouraged to schedule, conduct and
document worker-child visitations within the first twenty
days of each month.
Reports will run on the 20th day of each month and will be
distributed immediately to field staff to allow managers the
remainder of the month to ensure children are visited and
that documentation is entered.
The management information report that will be used for
federal reporting purpose will be run on the 5th day of the
subsequent month.
PSD Facts Aug 07
Worker/Child Visit Report
SE Placement
Worker Client Visits
From 07/01/2007 To 07/31/2007
County/Area Case Name Case ID Client Name Description Cust Dt Plmt Dt Tx Plan Dt
Client # Visit Dt Relationship Worker Supervisor
The children/cases in this section DO NOT have a worker/child visit documented for July
Lists children with worker/child
visitation recorded with in report period.
Lists blanks for children with no
worker/child visitation recorded.
The report will “find” visits created within the report period, even
if plan is terminated or historical.Aug 07
PSD Facts
Worker/Child Visits - Summary
July 2007 Worker/Child Visits - Summary by County
DRAFT - Sorted alphabetically
July 20, 2007
Monthly Monthly Percentage of
Visit Visit NOT children with a
County Region documented documented monthly vist documented
Bernalillo East Metro 14 241 5.81%
Bernalillo Placement Metro 0 34 0.00%
Bernalillo West Metro 10 215 4.65%
Chaves SE 2 202 0.99%
Cibola NW 10 51 19.61%
Colfax/Union NE 3 17 17.65%
Curry SE 7 79 8.86%
Dona Ana SW 1 201 0.50%
Eddy SE 6 81 7.41%
Grant/Catron/Hidalgo SW 10 45 22.22%
PSD Facts Aug 07
Forget yesterday habits…
“I was trained to…”
“I always put
visitation …” “I was
never trained to…”
“My SWS says … in
narrative.”
PSD Facts Aug 07
Frequently Asked Questions
Do I have to put visitation narrative in activity
notes and the visitation history tab?
– No. Don‟t do duplicate work.
Isn’t the entry on each child duplicate work?
– No. The „insert window‟ (time, place, who, etc) is
required for each child.
– Visitation detail (narrative) need be entered for only
one child in a sibling group, placed together. Text
combines to one document from all plans.
PSD Facts Aug 07
Frequently Asked Questions
What if I’m a case-worker, not a social worker?
– If you are the primary worker on the case use „Social Worker,
Primary.‟
– Secondary worker or out-of-county worker visit will use „Other
CYFD staff.”
Isn’t the visitation tab is broken?
– No. (Report any new problems to FACTS support.)
Can I just enter visits under caretaker plan?
– No. Visitation history can only be entered in child plans.
PSD Facts Aug 07
Frequently Asked Questions
Do I have to enter the visits in order?
– No. FACTS will sort visits by date of the event. So, if you have
several weekly visits to record, you can enter the visits in one
child‟s tx plan, then go to the next child‟s tx plan.
Can I just say everything is appropriate?
– No. A novel isn‟t needed, but some indication of why you
concluded „everything is appropriate.‟ A description of child‟s
behavior and interaction…consider what you would say in a
verbal summary, then write it.
PSD Facts Aug 07
Frequently Asked Questions
Are these requirements the same as Q.A.
review?
– Essentially. For this federal reporting the Primary Social
Worker and and Other CYFD staff are counted .
– The focus of Q.A. is more related to over-all consistency and
quality of contact w/the child and best interest of the child.
– Maybe the minimum standard is met, but what about quality?
– Q.A. asks, “Are we making the right assessments, asking the
right questions, etc. for best practice/outcomes.”
PSD Facts Aug 07
Program Inst Guide 07-2007-#01
Last year, Congress passed the Child and Family Services
Improvement Act of 2006 (P.L. 109-288). P.L. 109-288 was
signed into law on September 28, 2006.
It amends title IV-B of the Social Security Act (the Act). The
amendment allows the federal government to withhold title IV-B
subpart 1 funds unless the state has provided data that shows:
– The percentage of children in foster care under the respon-
sibility of the state who were visited on a monthly basis by the
caseworker handling the case of the child; and
– The percentage of visits that occurred in the residence of the
child.
PSD Facts Aug 07
Program Inst Guide 07-2007-#01
P.L. 109-288 requires that each state determine a baseline.
The baseline year has been defined as results from the federal
fiscal year ending September 30, 2007.
P.L. 109-288 further requires that by the federal fiscal year
ending September 30, 2011, at least 90% of the children in foster
care will be visited monthly and the majority of these visits are
occurring in the child’s place of residence.
PSD Facts Aug 07
Program Inst Guide 07-2007-#01
Annually, New Mexico receives approximately 1.8 million
dollars in Title IV-B part 1 funds.
– The funds are used to support field operations, including staff
salaries.
To ensure funding, New Mexico must submit our baseline data to
the Department of Health and Human Services, Administration
for Children and Families no later than October 31, 2007.
PSD Facts Aug 07
Program Inst Guide 07-2007-#01
Congress noted in its findings that “…CFSRs also found
a strong correlation between frequent caseworker
visits with children and positive outcomes for these
children, such as timely adherence of permanency and
other indicators of child well-being.”
Our Quality Assurance reviews support these findings
and recognize the importance of worker visits with the
child.
PSD Facts Aug 07
Documenting parent/child visits
Enter parent/child visits, sibling visits, other child specific visits
here as well. Next slides show selection choices for fields.
(Parent/Child visits by phone or letter should be recorded in the
visitation history tab.) PSD Facts Aug 07
“Supervised By”
Foster Parent Relative
Social Worker Therapist
CSA (Client Other CYFD Staff
Service Agent)
Other
CASA (Court
Appointed None
Special
Advocate)
Contract Agency
PSD Facts Aug 07
“Relationship”
Both Parents Social Worker Non-Relative
Mother (Primary) Parent’s Partner
Father Other CYFD Staff Parent/Parent’s
Step-Mother GAL Partner
Step-Father Guardian God-parent(s)
Mother/Step-Father Caretaker Kinship
Father/Step-Mother Parents & siblings Fictive Kin
Sibling Other Relative Extended Family
Grandparents
(Maternal) Prospective
Grandparents Adoptive Parent(s)
(Paternal)
PSD Facts Aug 07
“Description”
Child Residence Fictive Relative Home
Phone Park
Letter Resource Home
Foster Home Religious Event
Parents Home School/Daycare
CYFD Office Restaurant
Tx Program Other
Relative Home
PSD Facts Aug 07
Frequently Asked Questions
What about Parent/Child visits that are
supervised by Casa or Contract providers?
– Yes. They should be recorded in the visitation history tab.
– Enter the detail about supervision, time, relationship, attendees,
for each visit. When copying and pasting the report, remember,
don‟t paste graphics or letterhead into FACTS (to avoid
memory/space issues).
– Further policy clarification will be coming regarding what
documentation (for contract visits) is required in FACTS.
PSD Facts Aug 07
“Worker/Parent” Visits in Narrative
Do any visits go in Activity notes?
– Yes. Worker/Parent contact goes in narrative.
Worker/Family-Face-to-Face
Worker/Client- Face-to-Face
Worker/Client- Telephone
Worker/Family- Telephone
PSD Facts Aug 07
Summary: Worker/Client Visits
Email
-Monthly in home visits “CYFD-
PSDFACTSSupport”
-Monthly documentation
for help.
-Assess appropriateness
in meeting the child‟s
needs and safety.
-90% to avoid penalty
-Better outcomes for kids!
PSD Facts Aug 07
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