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UNSW SCHOOL OF PHYSICS OHS MANAGEMENT SYSTEM
of Physics Audit Action Audit Action Plan (OHS Inspection, Testing and
UNSW SchoolUNSW School of PhysicsPlan (OHS Inspection, Testing and Monitoring) Monitoring)
NB CATEGORY N ISSUE/ACTION/ PRIORIT DATE RAISED BY ISSUE-ACTION WHO WHEN DAYS STATUS RESOLUTION, RESOLUTION RESOLUTION RESOLUTION RESOLUTION RESOLUTION RESOLUTION HISTORY
R B Y RAISED DESCRIPTION OPEN Open/Clo HISTORY HISTORY HISTORY HISTORY HISTORY HISTORY DESCRIPTION, NOTES AND
NOTE
R High/Med/Lo sed DESCRIPTION, DESCRIPTION, DESCRIPTION, DESCRIPTION, DESCRIPTION, DESCRIPTION, UPDATES
w
NOTES AND NOTES AND NOTES AND NOTES AND NOTES AND NOTES AND
UPDATES UPDATES UPDATES UPDATES UPDATES UPDATES
I Register of 1 High 18-Mar-03 GK The template has to be Galina 28-Apr-03 10 days Closed 29-Apr-03, the 12-May-03,
Inspection, generic and Kaseko Register with Register of
Testing and Template encompass citing of Hazard Activities is
Monitoring Register of equipment, chemicals, Identification Guide approved by OHS
Requirements activities biologicals, etc and Table are Committee
occurring in each submitted to OHS
Dep/Unit/Lab Committee
members for
comments
2 High 03-Mar-03 RMU Area OHS Supervisors Area OHS 12-May-03 20 days Opened- Appointed 12-May-03, List of 13-May-03 29-May-03 Staff in 10-Jun-03, 11-Jun-03, Emilia
(OHS representatives) Supervisors to 9-Jun- over coordinator - Area OHS Register of the School is Registers are gevorkian is
are responsible for the in 03 deadlin Galina Kaseko, Supervisors is Activities, Hazard reminded via submitted by appointed to
compilation of the consultation e OHS System approved by the Identification email that Optoelectronic, fascilitate
Compiling register. The Principle with Development Head of School in Guide and Table Registers of Biophysics, Third outstanding
Register of Investigators and Academic Officer. Appointed Consultation with are distributed to Activities with Year Teaching Lab, submissions
activities Academics in charge responsible by OHS Committee OHS Committee School's staff via identified hazards CMP, Mesoscopic
occurring in each of the Teaching Labs for the on 14-Apr-03. email are due in a week and Magnetic
Dep/Unit/Lab are responsible for Dep/Project time Material,
providing the required Administration,
information to their Astronomy
Area OHS Supervisors
3 High 27-Jan-03 GK Hazard Identification Area OHS 12-May-03 32 days Opened Appointed The Hazard 12-May-03, 13-May-03 29-May-03 Staff in 10-Jun-03, Hazard 11-Jun-03, Emilia
Guide will be Supervisors to 27-Jun- coordinator - Galina Identification Hazard Register of the School is Identifications are gevorkian is appointed to
distributed with and/or 03 Kaseko, OHS Guide and Hazard Identification Activities, Hazard reminded via email submitted by fascilitate outstanding
Register of Activities to Academic Management Identification Table Guide and Identification that Registers of Optoelectronic, submissions
Identifying Area OHS Supervisors responsible System are submitted to Hazard Guide and Table Activities with Biophysics, Third
hazards and followed by Risk for the Development OHS Committee Identification are distributed to identified hazards Year Teaching
carrying out risk assessment forms. Dep/Project Officer. Appointed members for Table are School's staff via are due in a week Lab, CMP,
assessments Area OHS supervisors by OHS Committee comments on 29- approved by email time Mesoscopic and
are responsible for on 14-Apr-2003. Apr-2003 OHS Committee Magnetic Material,
passing the tasks on to Administration,
other staff within the Astronomy
Dep/Unit
4 Medium 03-Mar-03 RMU Based on School's Appointed 9-Jun-03 24 days Opened 2-Jun-03, Appointed 10-Jun-03, Based
/High Hazard Register, Coordinator to 14-Jul- coordinator - on submitted
Identifying
requirements for in 03 Galina Kaseko, Dep/Unit/Lab
inspection, testing
inspection, testing and consultation OHS System Registers and
and monitoring
monitoring need to be with OHS Development Identified Hazards,
required (UNSW
identified Committee Officer. Appointed identification of
policies,
and Area by OHS Committee requirements
legislation,
OHS commences
standards)
Supervisors
5 Medium 03-Mar-03 RMU Based on Identified Appointed 9-Jun-03 24 days Opened 2-Jun-03, Appointed 10-Jun-03, Based
/High Requirements, Coordinator to 14-Jul- coordinator - on submitted
School's Register need in 03 Galina Kaseko, Dep/Unit/Lab
Compiling to be compiled, consultation OHS System Registers and
School's Register approved by OHS with OHS Development Identified Hazards,
of Inspection, Committee and Committee Officer. Appointed Register of
Testing and disributed to specific and Area by OHS Committee Inspection, Testing
Monitoring Program Coordinators OHS and Monitoring
Requirements for Developing Supervisors Requirements
Inspection, Testing and commences
Monitoring Plans
Created by OHS Management System Development Officer Version 1
Date: 23 March 2003
Updated: 10 June 2003 Requirements 1
UNSW SCHOOL OF PHYSICS OHS MANAGEMENT SYSTEM
NB CATEGORY N ISSUE/ACTION/ PRIORIT DATE RAISED BY ISSUE-ACTION WHO WHEN DAYS STATUS RESOLUTION, RESOLUTION RESOLUTION RESOLUTION RESOLUTION RESOLUTION RESOLUTION HISTORY
R B Y RAISED DESCRIPTION OPEN Open/Clo HISTORY HISTORY HISTORY HISTORY HISTORY HISTORY DESCRIPTION, NOTES AND
NOTE
R High/Med/Lo sed DESCRIPTION, DESCRIPTION, DESCRIPTION, DESCRIPTION, DESCRIPTION, DESCRIPTION, UPDATES
w
NOTES AND NOTES AND NOTES AND NOTES AND NOTES AND NOTES AND
UPDATES UPDATES UPDATES UPDATES UPDATES UPDATES
I Register of High 18-Mar-03 System Generic Register GK in 12-May-03 14 days Closed 6-May-03, Register
Inspection, Template Developm consultation to 9-Jun- of Ispection, Testing
Testing and Register of ent with OHS 03 and Monitoring is
Monitoring Inspection, Officer Committee developed in
Requirements Testing and and RMU Consultation with
Monitoring RMU
Requirements
Created by OHS Management System Development Officer Version 1
Date: 23 March 2003
Updated: 10 June 2003 Requirements 2
UNSW SCHOOL OF PHYSICS OHS MANAGEMENT SYSTEM
UNSW School of Physics Audit Action Plan (OHS Inspection, Testing and Monitoring)
Effectively 2003 School of Physics Annual Plan for OHS Inspection, Testing and Monitoring
NBR. CATEGORY NBR ISSUE/ACTION/N PRIORITY DATE RAISED ISSUE-ACTION WHO WHEN DAYS STATUS RESOLUTION, RESOLUTION RESOLUTION HISTORY
Open/Closed
OTE High/Med/Lo RAISED BY DESCRIPTION OPEN HISTORY HISTORY DESCRIPTION, NOTES
w DESCRIPTION, DESCRIPTION, AND UPDATES
NOTES AND NOTES AND
UPDATES UPDATES
II Plan/Program 1 High 18-Mar-03 RMU The procedure must be in OHS Finalise by 9- Closed 28-May-03, RMU
and Procedure Develop generic accordance with UNSW Management Jun-03 introduces OHS and
for the conduct procedure for RMU document: OHS and System Environment
of OHS planning and Environment Inspection, Development Inspection, Testing
inspection, conducting OHS Testing and Monitoring Officer to liaise and Monitoring
testing and inspection, testing Procedure with RMU and Procedure
monitoring and monitoring School' OHS
Committee
2 Medium 18-Mar-03 RMU Each procedure must use Appointed 9-Jun-03 to 1- Opened 2-Jun-03 Appointed 5-Jun-03, Emilia 10-Jun-03, Completed
the generic procedure as a Inspection, Dec-03 coordinator for PAT Gevorkian is appointed revision of ispection,
Develop specific guide and include: what type Testing and Testing - John Tann to comile testing and monitoring
procedures based of inspection, monitoring Monitoring documentation on programs undertaken in
on Register of and testing required, Program Co- existing Instection, the school
Inspection, Testing frequency and competency ordinator in Testing and Monitoring
and Monitoring consultation with Programs
Requirements RMU and OHS
Committee, or
staff indicated in
3 High 24-Mar-03 GK The annual plan will serve Register of
GK in 24-Mar-03 to Opened 7-Apr-03, The 4-Jun-03, Management 10-Jun-03, Specific
as a planned system of consultation with 7-Apr-03 Implementation Plan OHS Committee: John Program Coordinators
inspection, testing and School's OHS Submitted to the Story, John Tann, John are to create Annual
monitoring for the year. Committee RMU in response to Everett and Galina Plan/Schedule for their
Audit effectivelly Kaseko discussed corresponding programs
Create School's becomes annual directions in creating
Annual Plan for plan for School's schedules for
Inspection, Testing development of Inspection, Testing and
and Monitoring Inspection, Testing Monitoring, Resolution -
and Monitoring Revise Programs that
Element of are undertaking in the
Management School
System
Created by OHS Management System Development Offucer Version 1
Date: 23 Mar 2003
Updated: 10 June 2003 Plan&Procedure 7
UNSW SCHOOL OF PHYSICS OHS MANAGEMENT SYSTEM
UNSW School of Physics Audit Action Plan - OHS Inspection, Testing and Monitoring
NBR. CATEGORY NBR ISSUE/ACTION/N PRIORITY DATE RAISED ISSUE-ACTION DESCRIPTION WHO WHEN DAYS STATUS RESOLUTION, HISTORY RESOLUTION
High/Med/Low RAISED BY OPEN Open/Closed DESCRIPTION, NOTES HISTORY
OTE
AND UPDATES DESCRIPTION,
NOTES AND
UPDATES
III Responsibility 1 High 30-Mar-03 GK The coordinators will be OHS Committee 9-Jun-03 to 1- Opened 10-Jun-03, Based on 14-Jun-03, School's
for procedure selected from Lab Dec03 Initiated Register of OHS Responsibility
development Supervisors/Academics Requirements, people and Accountability
and rectifying responsible for the Dep/Project responsible for the Document is updated
non- where particular testing, existing programs are to include identified
conformance ispection or monitoring is determined as Specific co-ordinators for
documentation List of Schools's required Program Co-ordinators, undertaken
Coordinators New Appointements are inspection, testing
Responsible for to be made with and monitoring
Specific Testing, developing of specific
Inspection and programs
Monitoring
Programms
2 Auditing and Non- Medium 18-Mar-03 RMU General procedure for auditing OHS Opened
and notifications of non- Management
conformance
Notifications for conformance System
Development
Inspection,
Officer in
Testing and
Consultation with
Monitorin
OHS Mommittee
Programms
3 Low 30-Mar-03 GK General layout of GK (generic Opened
Implementation plan could be form); Lab
created, however, each plan Supervisors/Acad
Implementation
has to be tailored to the specific emics in
Plans to rectify
ispection, testig or monitoring consultation with
non-corformance
programm Coordinators
Created by OHS Management System Development Officer Version 1
Date: 30 March 2003
Updated: 10 June 2003 Responsibility for Development and Rectifying 7
UNSW SCHOOL OF PHYSICS OHS MANAGEMENT SYSTEM
UNSW School of Physics (OHS Inspection, Testing and Monitoring)
UNSW School of Physics Audit Action PlanAudit Action Plan (OHS Inspection, Testing and Monitoring)
NBR. CATEGORY NBR. ISSUE/ACTION/N PRIORITY DATE RAISED ISSUE-ACTION DESCRIPTION WHO WHEN DAYS STATUS RESOLUTION, RESOLUTION RESOLUTION
High/Med/Low RAISED BY OPEN Open/Closed HISTORY HISTORY HISTORY
OTE
DESCRIPTION, DESCRIPTION, DESCRIPTION,
NOTES AND NOTES AND NOTES AND
UPDATES UPDATES UPDATES
IV Procedure and 1 High 03-Mar-03 RMU The overall register will be OHS 9-Jun-03 to 1- Opened 10-Mar-03, 10-Mar-03, School's 27-May-03,
records for devided into separate Management Dec-03 School's Training Training Register Training Register
employee registers for specific trainings System Register is for Liquid Nitrogen for Compressed
training in ncluding training in inspection, Development approved by OHS Handling and Safety Gases Handling
inspection, testing and monitoring for Officer in Committee is created. Patrick and Safety is
Compile School's
testing and identified requirements consultation McMillan is created
Training Register
monitoring with Specific appointed as
Training program coordinator
coordinators
2 Medium 24-Mar-03 GK Based on identified risks, Lab 9-Jun-03 to 1- Opened 10-Mar-03,
develop specific training Supervisors Dec-03 School's Training
programs accompanied by and Program for Liquid
appropriate training registers appointed Nitrogen Handling
training and Safety is
program approved by OHS
Develop Specific
coordinators Committee. Patrick
Training Programs
McMillan is
appointed as
program
coordinator
3 Low 30-Mar-03 GK Create a register for OHS 9-Jun-03 to 1- Opened
Competency requirements for Management Dec-03
Identify Inspection, conducting specific System
Testing and inspections, testing and Development
Monitoring monitoring Officer in
Competency consultation
Requirements Trainin
Register Program
Coordinators
Created by OHS Management System Development Officer Version 1
Date: 18 March 2003
Updated: 10 June 2003 Training in 7
UNSW SCHOOL OF PHYSICS OHS MANAGEMENT SYSTEM
UNSW School Action Plan (OHS Inspection, Testing and Monitoring)
UNSW School of Physics Auditof Physics Audit Action Plan (OHS Inspection, Testing and Monitoring)
NBR. CATEGORY NBR ISSUE/ACTION/NO PRIORITY DATE RAISED ISSUE-ACTION WHO WHEN DAYS STATUS RESOLUTION, HISTORY
High/Med/Low RAISED BY DESCRIPTION OPEN Open/Closed DESCRIPTION, NOTES AND
TE
UPDATES
V Responsibility 1 High 30-Mar-03 GK The coordinators are to be OHS 9-Jun-03 to 1- Opened 14-Jun-03, School's OHS
for inspection, selected from Lab Management Dec-03 Responsibility and
testing and Supervisors/Academics System Accountability Document
monitoring List of School's responsible for the Development is updated to include
maintenance Coordinators Dep/Project where Officer in identified co-ordinators for
Responsible for particular testing, ispection Consultation undertaken inspection,
Specific Inspectin, or monitoring is required with OHS testing and monitoring
Testing and Committee
Monitoring
2
Created by OHS Management System Development Officer Version 1
Date: 18 March 2003
Updated: 10 June 2003 Maintenance 7
UNSW SCHOOL OF PHYSICS OHS MANAGEMENT SYSTEM
UNSW School of Physics (OHS Inspection, Testing and Monitoring)
UNSW School of Physics Audit Action PlanAudit Action Plan (OHS Inspection, Testing and Monitoring)
NBR. CATEGORY NBR. ISSUE/ACTION/NOT PRIORITY DATE RAISED ISSUE-ACTION DESCRIPTION WHO WHEN DAYS STATUS RESOLUTION, HISTORY
High/Med/Low RAISED BY OPEN Open/Closed DESCRIPTION, NOTES
E
AND UPDATES
VI Procedures for 1 Medium 18-Mar-03 RMU General procedure for auditing RMU Opened 19-May-03, RMU
Develop Internal
reviewing and and notifications of non- circulates draft Auditing
Audit Program for
evaluating conformance OHS Procedure yet to
Inspection, Testing
inspection, be approved
and Monitoring
testing and
monitoring 2 Medium 18-Mar-03 RMU OHS
Develop Internal
Committee
Review Program for
Inspection, Testing
and Monitoring
3 Medium 1-Apr-03 GK The Review Plan has to be OHS
linked with School's Annual Managemnet
School Annual Plan Plan for Inspection, Testing System
for OHSMS Review and Monitoring Development
Officer
4
Created by OHS Management System Development Officer Version 1
Date: 18 March 2003
Updated: 10 June 2003 Review 7
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