How to Start a Clean-Up Business by xlk10099

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									          Sunflower Project                                                                                                         AGENCY TASK LIST



Task                                                  Start             End                                        Audience                                                                   Date
                Task Description                                                   Audience (contacts)                                     Category           Task Status   Agency Status                                                 Task Details
 ID                                                   Date             Date                                       (agencies)                                                                Completed
 77 Confirm End-Users Workstations Meet              1/1/10           2/28/10   Technical contacts            Agencies using        General Enterprise       Valid
     Technical Requirements for WBT and Go-                                                                   SMART                 Readiness
     Live
 80 Develop agency go-live contingency plan          1/1/10           5/28/10   Technical contacts           Agencies building      General Enterprise       Valid
     and procedures                                                                                          interfaces with        Readiness
                                                                                                             SMART
 81   Resolve FY10 transactions, delete              Jan-10           May-10    Primary contacts and Subject All agencies           Functional - General     Valid
      unneeded transactions, reconcile                                          Matter Experts (SMEs)
      balances
270   Identify SMART help desk contacts             1/21/10           2/5/10    Primary Contacts              Agencies using        Cutover and Post Go-Live Valid
                                                                                                              SMART                 Activities
296   Agency communicates updated business           2/5/10           5/14/10   All financial staff           All agencies          Cutover and Post Go-Live Valid                                      Agencies should refer to the Agency Impact Analysis and identified business
      processes and notifies users of their                                                                                         Activities                                                          process changes. Communicate the applicable change and SMART roles and
      responsibilities in SMART                                                                                                                                                                         responsibilities to impacted agency users.

290   Maintain agency role mapping and               2/8/10           5/14/10   SMART Security Liaison        Agencies using        General Enterprise       Valid
      submit any updates to Sunflower                                                                         SMART                 Readiness
      Project
317   Encourage all agency SMART users to            3/1/10           6/1/10    Agency Leadership             All agencies          Cutover and Post Go-Live Valid
      subscribe to the Sunflower Project                                                                                            Activities
      Infolist for timely distribution of
      messages from the project after go-live

 88   Enroll agency staff in level 3 WBT and        Mar-10            Jun-10    Training contacts             Agencies using        Training                 Valid
      ILT SMART training                                                                                      SMART
 89   Ensure all agency staff are enrolled and      Mar-10            Jun-10    Training contacts             Agencies using        Training                 Valid
      confirmed for training sessions                                                                         SMART
257   Agency staff complete 100 and 200-level       Mar-10            Jun-10    All financial staff           Agencies using        Training                 Valid
      WBT training                                                                                            SMART
259   Monitor agency staff completion of WBT        Mar-10            Jun-10    Training contacts             Agencies using        Training                 Valid
      training                                                                                                SMART
310   Review and clean up converted asset           3/10/10           4/14/10   Technical contacts, Project   Agencies converting   Data Conversion          Valid
      data in accordance with the Property                                      Managers, and Asset           assets into SMART
      Asset Guidelines and communications                                       Management (AM) Subject       via file upload
      provided by the Sunflower Project                                         Matter Experts (SMEs)

300   Participate in go-live readiness process      3/17/10           6/30/10   Change Agents                 All agencies          Cutover and Post Go-Live Valid
                                                                                                                                    Activities
258   Agency staff complete 300-level WBT            Apr-10           Jun-10    All financial staff           Agencies using        Training                 Valid
      training                                                                                                SMART
101   Agency staff attend SMART training             Apr-10           Jun-10    All financial staff           Agencies using        Training                 Valid
                                                                                                              SMART
102   Monitor agency staff attendance at             Apr-10           Jun-10    Training contacts             Agencies using        Training                 Valid
      training                                                                                                SMART
299   Communicate process for escalating             4/1/10           6/30/10   SMART Help Desk Contacts      Agencies using        Cutover and Post Go-Live Valid
      incidents via your agency's SMART help                                                                  SMART                 Activities
      desk liaison
302   Extract data (for systems to be de-           4/12/10           6/4/10    Technical contacts and        Agencies converting Data Conversion            Valid
      commissioned) for cutover and send                                        Project Managers              customers into
      final data file(s) for Customers to be                                                                  SMART via file
      converted                                                                                               upload

306   Extract data (for systems to be de-           4/12/10           6/4/10    Technical contacts and        Agencies converting Data Conversion            Valid
      commissioned) for cutover and send                                        Project Managers              projects into SMART
      final data file(s) for Projects to be                                                                   via file upload
      converted

287   Submit Operating Budget Journals and          4/15/10           6/1/10    General Ledger (GL) and       Selected agencies     Cutover and Post Go-Live Valid                                      This task is applicable for agencies who selected track with budget for either
      Project Budget Journals                                                   Budget contacts                                     Activities                                                          Operating and/or Project Budgets. Any journals that load with errors or fail to
                                                                                                                                                                                                        load will need to be entered or updated in SMART after go-live.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 5-12-10                                                                            1 of 130                                                                                              Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                  Start              End                                        Audience                                                                  Date
                 Task Description                                                   Audience (contacts)                                   Category            Task Status   Agency Status                                                  Task Details
 ID                                                   Date              Date                                       (agencies)                                                               Completed
 305 Extract data (for systems to be de-             4/15/10           6/11/10   Technical contacts and        173 Div. of         Data Conversion           Valid
     commissioned) for cutover and send                                          Project Managers              Purchasing; 629 SRS
     final data file(s) for Purchasing Contracts
     to be converted
 303 Extract data (for systems to be de-             4/15/10           6/16/10   Technical contacts and        Agencies converting Data Conversion           Valid
     commissioned) for cutover and send                                          Project Managers              assets into SMART
     final data file(s) for Assets to be                                                                       via file upload
     converted
 311 Validate that converted asset data              4/28/10           May-10    Technical contacts, Project   Agencies converting Data Conversion           Valid                                      This task is mandatory for all agencies converting assets into SMART.
     loaded into SMART correctly                                                 Managers, and Asset           assets into SMART
                                                                                 Management (AM) Subject       via file upload
                                                                                 Matter Experts (SMEs)

304    Extract data (for systems to be de-           4/30/10           7/16/10   Technical contacts and        173 DISC              Data Conversion         Valid
       commissioned) for cutover and send                                        Project Managers
       final data file(s) for Pending Items to be
       converted
309    Attend SHARP User Community Meeting            5/3/10           5/3/10    SHARP and HR contacts         All agencies          Functional - Human      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                                                                     Resources                                                          and details on how to register will be sent to SHARP and HR contacts in April,
                                                                                                                                                                                                        2010.

                                                                                                                                                                                                        Date and Time: May 3, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                        ABC), 1515 SW 10th Ave., Topeka

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
319    Complete Multi-BU Security Options             5/3/10           5/14/10   Primary contacts              Agencies whose role   General Enterprise      Valid                                      will also be emailed complete this task will be notified during the week of May 3.
                                                                                                                                                                                                        Agencies who must to all registered participants.
       Configuration Activity                                                                                  mapping contains      Readiness                                                          This task is required for all agencies who receive it.
                                                                                                               users also role
                                                                                                               mapped in other
                                                                                                               SMART Business
                                                                                                               Units
320    Complete Default T&E Department ID             5/3/10           5/14/10   Travel & Expense SMEs         Agencies with         Functional - Accounts   Valid                                      Agencies who must complete this task will be notified during the week of May 3.
       Configuration Activity                                                                                  Expense Payees in     Payable                                                            This task is required for all agencies who receive it.
                                                                                                               budgetary-only
                                                                                                               departments
321    Complete Updates to Depreciation               5/7/10           5/14/10   Asset Management (AM)         Agencies with         Functional - Asset      Valid
       Attributes – Intangible Software                                          SMEs                          intangible software   Management
       Configuration Activity                                                                                  assets
109    Attend Change Agent Network Meeting           5/13/10           5/13/10   Change Agents                 Agencies using        General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
       #12                                                                                                     SMART                 Readiness                                                          and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                        Date and Time: May 13, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                        ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                        Sunflower Project website by May 10, 2010. Please print any handouts you wish
                                                                                                                                                                                                        to have with you during the meeting.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
285    Prepare to submit security request            5/15/10           6/30/10   SMART Security Liaison        Agencies using        General Enterprise      Valid                                      Role mapping updates can be submitted through 5/14/2010. After that date, all
       forms for any security requests                                                                         SMART                 Readiness                                                          security requests will utilize the post go-live security process.
       identified after Role Mapping
       Maintenance (Task ID 290) is complete

294    Agency Security Liaison understand how        5/17/10           6/15/10   SMART Security Liaison        Agencies using        General Enterprise      Valid
       to initiate security request procedures                                                                 SMART                 Readiness




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 5-12-10                                                                          2 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                   AGENCY TASK LIST



Task                                                  Start             End                                       Audience                                                                  Date
                Task Description                                                   Audience (contacts)                                   Category           Task Status   Agency Status                                                Task Details
 ID                                                   Date             Date                                      (agencies)                                                               Completed
 318 Confirm the appropriateness of agency           6/1/10           6/15/10   Agency Leadership           All agencies          Cutover and Post Go-Live Valid
     contacts provided to the Sunflower                                                                                           Activities
     Project for post go-live activities

226   Stop data entry into decommissioned            Jun-10           Jun-10    Technical contacts and      Agencies converting Data Conversion            Valid                                      The date is up to each agency as when to stop entering data in the de-
      agency systems                                                            Project Managers            data into SMART via                                                                       commissioned systems.
                                                                                                            file upload

297   Stop data entry into STARS and SOKI as         Jun-10           Jul-10                                                      Cutover and Post Go-Live Valid
      described on the cutover calendar                                                                                           Activities
114   Attend Change Agent Network Meeting            6/7/10           6/7/10    Change Agents               Agencies using        General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #13                                                                                                   SMART                 Readiness                                                           and details on how to register will be sent to all Change Agents in May, 2010.

                                                                                                                                                                                                      Date and Time: June 7, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by June 3, 2010. Please print any handouts you wish
                                                                                                                                                                                                      to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
307   Turn on INF01 interface in production          6/7/10           6/7/10    Project Managers            Agencies using        Interface                Valid
                                                                                                            INF01 interface
308   Turn on INF15 interface in production          6/8/10           6/8/10    Project Managers            Agencies using        Interface                Valid
                                                                                                            INF15 interface
298   Communicate to agency users the                Jun-10           Jun-10    All financial staff         All agencies          Cutover and Post Go-Live Valid
      process and timeline to receive their                                                                                       Activities
      SMART user IDs and passwords
251   Monthly Data Conversion Meeting               6/14/10           6/14/10   Primary and Technical       Agencies converting Data Conversion            Valid                                      The time and location for this event have not yet been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                       and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                               manager contacts prior to the event.

                                                                                                                                                                                                      Date and Time: June 14, 2010 from 2:00 PM to 3:30 PM
                                                                                                                                                                                                      Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                      Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.
288   Enter converted Project data                  6/14/10           6/18/10   Projects and Grants (PC)    Agencies using the Cutover and Post Go-Live Valid                                         The date, time, and location for entering this data have not yet been confirmed.
                                                                                contacts                    Project Costing (PC) Activities                                                           Details be sent to all impacted agencies in advance. Agencies using Project data
                                                                                                            module in SMART                                                                           and Time and Labor will need to complete entry by 06/18/10.

301   Updates to Conversion of Time Reporter        6/15/10           6/16/10   Time and Labor SMEs, Time   Agencies using Time   Functional - Time and    Valid                                      This is an update to the Conversion of Time Reporter Data, Task 255
      Data for cutover                                                          and Labor contacts          and Labor at SMART    Labor
                                                                                                            go-live
116   Attend Change Agent Network Meeting           6/21/10           6/21/10   Change Agents               Agencies using        General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #14                                                                                                   SMART                 Readiness                                                           and details on how to register will be sent to all Change Agents in June, 2010.

                                                                                                                                                                                                      Date and Time: June 21, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by June 17, 2010. Please print any handouts you wish
                                                                                                                                                                                                      to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 5-12-10                                                                           3 of 130                                                                                            Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                  AGENCY TASK LIST



Task                                                  Start            End                                     Audience                                                                Date
                Task Description                                                   Audience (contacts)                              Category           Task Status   Agency Status                                                 Task Details
 ID                                                   Date             Date                                   (agencies)                                                             Completed
 292 Turn on interfaces in production                7/1/10           7/1/10    Project Managers         Agencies building   Interface                Valid
                                                                                                         interfaces with
                                                                                                         SMART
119   Attend stabilization sessions                  Jul-10           Jul-10    Primary and Technical    Agencies using      Cutover and Post Go-Live Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                contacts and Project     SMART               Activities                                                          topics and details on how to register will be sent to all Change Agents in advance.
                                                                                Managers
293   Submit DA-107 and/or DA-118                     N/A             6/29/10   All financial staff      Agencies using      Cutover and Post Go-Live Valid                                      Datasets may be uploaded until 2PM on 6/29/2010. Data may be eneterd online
      encumbrances in STARS as described in                                                              SMART               Activities                                                          until 6PM on 7/6/2010. For additional detail, refer to the Information Circular to
      the cutover calendar                                                                                                                                                                       be released by A&R in April or May, 2010.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 5-12-10                                                                      4 of 130                                                                                             Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                  Start             End                                       Audience                                                                  Date
                Task Description                                                   Audience (contacts)                                   Category           Task Status   Agency Status                                                 Task Details
 ID                                                   Date             Date                                      (agencies)                                                               Completed
 77 Confirm End-Users Workstations Meet              1/1/10           2/28/10   Technical contacts           Agencies using      General Enterprise        Valid
     Technical Requirements for WBT and Go-                                                                  SMART               Readiness
     Live
 80 Develop agency go-live contingency plan          1/1/10           5/28/10   Technical contacts           Agencies building   General Enterprise        Valid
     and procedures                                                                                          interfaces with     Readiness
                                                                                                             SMART
 81   Resolve FY10 transactions, delete              Jan-10           May-10    Primary contacts and Subject All agencies        Functional - General      Valid
      unneeded transactions, reconcile                                          Matter Experts (SMEs)
      balances
 68   Complete role mapping for all SMART            1/6/10           2/5/10    SMART Security Liaison       Agencies using      General Enterprise        Valid                                      The Role Mapping Workshops will occur in January. For details on how to
      users                                                                                                  SMART               Readiness                                                            register, refer to email sent from the Sunflower Project on 12/11/09.

                                                                                                                                                                                                      Dates: This event occurs in several one and a half hour sessions January 6 -14,
                                                                                                                                                                                                      2010. Your workshop confirmation will confirm the date, time, and location for
                                                                                                                                                                                                      your selected session.

                                                                                                                                                                                                      Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                      given to attendees at the workshop.

                                                                                                                                                                                                      After the event, please share your feedback. A link to the follow-up survey will
270   Identify SMART help desk contacts             1/21/10           2/5/10    Primary Contacts             Agencies using       Cutover and Post Go-Live Valid                                      be emailed to all registered participants.
                                                                                                             SMART                Activities
 87   Agency trainers and drivers attend pilot       Feb-10           Mar-10    All SMART trainers and       All agencies         Training                 Valid
      training                                                                  drivers                      providing SMART
                                                                                                             trainers and drivers

296   Agency communicates updated business           2/5/10           5/14/10   All financial staff          All agencies        Cutover and Post Go-Live Valid                                       Agencies should refer to the Agency Impact Analysis and identified business
      processes and notifies users of their                                                                                      Activities                                                           process changes. Communicate the applicable change and SMART roles and
      responsibilities in SMART                                                                                                                                                                       responsibilities to impacted agency users.

290   Maintain agency role mapping and               2/8/10           5/14/10   SMART Security Liaison       Agencies using      General Enterprise        Valid
      submit any updates to Sunflower                                                                        SMART               Readiness
      Project
273   Updates to Department ID Configuration        2/12/10           3/5/10    General Ledger, Budget,     Agencies using       Functional - General      Valid                                      This is an update to the Department ID Configuration Activity, Task 157.
      Activity                                                                  SHaRP contacts and Division SMART                Ledger
                                                                                of Budget Analysts

272   Updates to Program Code Configuration         2/22/10           3/12/10   General Ledger, Budget,     Agencies using       Functional - General      Valid                                      This is an update to the Program Code Configuration Activity, Task 154.
      Activity                                                                  SHaRP contacts and Division SMART                Ledger
                                                                                of Budget Analysts

274   Updates to Agency Use Configuration           2/26/10           3/19/10   General Ledger (GL) and      Agencies using      Functional - General      Valid                                      This is an update to the Agency Use Configuration Activity, Task 211.
      Activity                                                                  Budget contacts              SMART               Ledger
275   Updates to Service Location                   2/26/10           3/19/10   Primary, General Ledger      Agencies using      Functional - General      Valid                                      This is an update to the Service Location Configuration Activity, Task 212.
      Configuration Activity                                                    (GL), and Budget contacts    SMART               Ledger
 94   Agency trainers attend Teach-Back             Mar-10            Mar-10    All SMART trainers           All agencies        Training                  Valid
      Sessions                                                                                               providing SMART
                                                                                                             trainers
317   Encourage all agency SMART users to            3/1/10           6/1/10    Agency Leadership            All agencies        Cutover and Post Go-Live Valid
      subscribe to the Sunflower Project                                                                                         Activities
      Infolist for timely distribution of
      messages from the project after go-live

 88   Enroll agency staff in level 3 WBT and        Mar-10            Jun-10    Training contacts            Agencies using      Training                  Valid
      ILT SMART training                                                                                     SMART
 89   Ensure all agency staff are enrolled and      Mar-10            Jun-10    Training contacts            Agencies using      Training                  Valid
      confirmed for training sessions                                                                        SMART
257   Agency staff complete 100 and 200-level       Mar-10            Jun-10    All financial staff          Agencies using      Training                  Valid
      WBT training                                                                                           SMART
259   Monitor agency staff completion of WBT        Mar-10            Jun-10    Training contacts            Agencies using      Training                  Valid
      training                                                                                               SMART




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 4-14-10                                                                         5 of 130                                                                                               Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                   Start            End                                          Audience                                                                 Date
                Task Description                                                    Audience (contacts)                                   Category            Task Status   Agency Status                                                 Task Details
 ID                                                    Date             Date                                        (agencies)                                                              Completed
 282 Updates to Time and Labor Taskgroup              3/8/10           4/1/10    Time and Labor SMEs, Time     Agencies using Time Functional - Time and     Valid                                      This is an update to the Time and Labor Taskgroup and Task Profile Configuration
     and Task Profile Configuration Activity                                     and Labor contacts            and Labor at SMART Labor                                                                 Activity (Step 1&2), Task 254
     (Step 1&2)                                                                                                go-live
 312 Extract data (for systems to be de-              3/8/10           4/9/10    Technical contacts and        Agencies converting Data Conversion           Valid
     commissioned) for Dress Rehearsal of                                        Project Managers              customers into
     cutover activities and send data files for                                                                SMART via file
     Customers to be converted                                                                                 upload

316    Extract data (for systems to be de-            3/8/10           4/9/10    Technical contacts and        Agencies converting Data Conversion           Valid
       commissioned) for Dress Rehearsal of                                      Project Managers              projects into SMART
       cutover activities and send data files for                                                              via file upload
       Projects to be converted

313    Extract data (for systems to be de-            3/8/10           4/14/10   Technical contacts and        Agencies converting Data Conversion           Valid
       commissioned) for Dress Rehearsal of                                      Project Managers              assets into SMART
       cutover activities and send data files for                                                              via file upload
       Assets to be converted
315    Extract data (for systems to be de-            3/8/10           4/14/10   Technical contacts and        173 Div. of         Data Conversion           Valid
       commissioned) for Dress Rehearsal of                                      Project Managers              Purchasing; 629 SRS
       cutover activities and send data files for
       Purchasing Contracts to be converted

314    Extract data (for systems to be de-            3/8/10           4/29/10   Technical contacts and        173 DISC            Data Conversion           Valid
       commissioned) for Dress Rehearsal of                                      Project Managers
       cutover activities and send data files for
       Pending Items to be converted

310    Review and clean up converted asset           3/10/10           4/14/10   Technical contacts, Project   Agencies converting Data Conversion           Valid
       data in accordance with the Property                                      Managers, and Asset           assets into SMART
       Asset Guidelines and communications                                       Management (AM) Subject       via file upload
       provided by the Sunflower Project                                         Matter Experts (SMEs)

286    Send confirmation to Sunflower Project        3/15/10           3/15/10   Project Managers              Agencies building   Interface                 Valid
       agency has completed Stage 6 testing                                                                    interfaces with
                                                                                                               SMART
284    Updates to Combo Code Upload,                 3/15/10           4/2/10    General Ledger, Budget,       All agencies        Cutover and Post Go-Live Valid                                       This is an update to the Combo Code and Department Budget Table tasks sent to
       Department Budget Tables, and Time                                        SHaRP contacts and Division                       Activities                                                           agency Human Resources and Payroll staff in the Fall of 2009. This is also an
       and Labor Task Profiles                                                   of Budget Analysts                                                                                                     update to Time and Labor Task Profile and Combo Code Upload (Task 264).

277    Updates to Purchasing Business Unit           3/17/10           3/31/10   Purchasing (PO) SMEs          All agencies        Functional - Purchasing   Valid                                      This is an update to the Business Unit (BU) Default Configuration Activity, Task
       (BU) Default Configuration Activity                                                                                                                                                              178
280    Updates to Projects Setup Configuration       3/17/10           3/31/10   Projects and Grants (PC)      Agencies using the Functional - Projects and Valid                                       This is an update to the Projects Setup Configuration Activity, Task 169
       Activity                                                                  SMEs                          Project Costing (PC) Grants
                                                                                                               module in SMART

300    Participate in go-live readiness process      3/17/10           6/11/10   Change Agents                 All agencies        Cutover and Post Go-Live Valid
                                                                                                                                   Activities
 78    Attend End User Testing Kickoff               3/24/10           3/24/10   To be determined              To be determined    End User Testing         Valid                                       The date, time, and location for this event have been confirmed. Refer to the
                                                                                                                                                                                                        email sent from sunflowerfms on 2/26/2010.

                                                                                                                                                                                                        Date and Time: March 24, 2010 from 9:00am to 10:30am
                                                                                                                                                                                                        Location: Auditorium A on the 4th floor of the Eisenhower State Office Building,
                                                                                                                                                                                                        700 SW Harrison Street, Topeka.
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees.
248    Monthly Data Conversion Meeting               3/24/10           3/24/10   Primary and Technical         Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 contacts and Project          data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                 Managers                      file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                        Date and Time: March 24, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                        Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 4-14-10                                                                           6 of 130                                                                                              Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start              End                                       Audience                                                                    Date
               Task Description                                                    Audience (contacts)                                    Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                      (agencies)                                                                 Completed
  95 Selected agency staff participate in           3/24/10           5/30/10   To be determined             To be determined      End User Testing          Valid
     SMART end user testing
 140 Submit monthly project plan update             3/25/10           3/31/10   Project Managers             Agencies building     Interface                 Valid
                                                                                                             interfaces with
                                                                                                             SMART
271   Attend SMART Help Desk Kickoff                 4/1/10           4/1/10    SMART Help Desk Contacts     Agencies using        Cutover and Post Go-Live Valid                                       The time and location for this event have been confirmed. Agenda topics and
      Meeting                                                                                                SMART                 Activities                                                           details on how to register will be sent to the appropriate contacts prior to the
                                                                                                                                                                                                        event.

                                                                                                                                                                                                        Date and Time: April 1, 2010 from 9:00 AM - 11:00 AM.
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave, Marvin
                                                                                                                                                                                                        Auditorium (room ABC), Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees at the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
258   Agency staff complete 300-level WBT            Apr-10           Jun-10    All financial staff          Agencies using        Training                  Valid                                      will also be emailed to all registered participants.
      training                                                                                               SMART
101   Agency staff attend SMART training             Apr-10           Jun-10    All financial staff          Agencies using        Training                  Valid
                                                                                                             SMART
102   Monitor agency staff attendance at             Apr-10           Jun-10    Training contacts            Agencies using        Training                  Valid
      training                                                                                               SMART
299   Communicate process for escalating             4/1/10           6/30/10   SMART Help Desk Contacts     Agencies using        Cutover and Post Go-Live Valid
      incidents via your agency's SMART help                                                                 SMART                 Activities
      desk liaison
279   Updates to Grants Setup Activity               4/5/10           4/19/10   Projects and Grants (PC)     Agencies using the    Functional - Projects and Valid                                      This is an update to the Grants Setup Activity, Task 166
                                                                                SMEs                         Grants (GM) module    Grants
                                                                                                             in SMART
278   Updates to Entry Type/Reason Code             4/12/10           4/23/10   Accounts Receivable (AR)     Agencies using full   Functional - Accounts     Valid                                      This is an update to the Entry Type/Reason Code Configuration Activity, Task 145
      Configuration Activity                                                    SMEs                         Accounts Receivable   Receivable
                                                                                                             (AR) functionality
                                                                                                             (tracking
                                                                                                             receivables,
                                                                                                             customer balances,
                                                                                                             etc)
281   Updates to SpeedChart Configuration           4/12/10           4/23/10   Accounts Payable (AP),       Agencies using the Functional - General         Valid                                      This is an update to the SpeedChart Configuration Activity, Task 201
      Activity                                                                  Travel & Expense, Accounts   AP, Travel &
                                                                                Receivable (AR), and         Expense, AR, or PO
                                                                                Purchasing (PO) SMEs         modules in SMART
302   Extract data (for systems to be de-           4/12/10           6/4/10    Technical contacts and       Agencies converting Data Conversion             Valid
      commissioned) for cutover and send                                        Project Managers             customers into
      final data file(s) for Customers to be                                                                 SMART via file
      converted                                                                                              upload

306   Extract data (for systems to be de-           4/12/10           6/4/10    Technical contacts and       Agencies converting Data Conversion             Valid
      commissioned) for cutover and send                                        Project Managers             projects into SMART
      final data file(s) for Projects to be                                                                  via file upload
      converted

283   Updates to Conversion of Time Reporter        4/13/10           4/14/10   Time and Labor SMEs, Time    Agencies using Time Functional - Time and       Valid                                      This is an update to the Conversion of Time Reporter Data, Task 255
      Data for Dress Rehearsal of cutover                                       and Labor contacts           and Labor at SMART Labor
      activities                                                                                             go-live




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 4-14-10                                                                            7 of 130                                                                                              Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                 Date
               Task Description                                                    Audience (contacts)                                   Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                              Completed
 103 Attend Change Agent Network Meeting            4/14/10           4/14/10   Change Agents                 Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     #11                                                                                                      SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                      Date and Time: April 14, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by April 12, 2010. Please print any handouts you wish
                                                                                                                                                                                                      to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
287   Submit Operating Budget Journals and          4/15/10           6/1/10    General Ledger (GL) and       Selected agencies   Cutover and Post Go-Live Valid                                      This task is applicable for agencies who selected track with budget for either
      Project Budget Journals                                                   Budget contacts                                   Activities                                                          Operating and/or Project Budgets. Any journals that load with errors or fail to
                                                                                                                                                                                                      load will need to be entered or updated in SMART after go-live.

305   Extract data (for systems to be de-           4/15/10           6/11/10   Technical contacts and        173 Div. of         Data Conversion          Valid
      commissioned) for cutover and send                                        Project Managers              Purchasing; 629 SRS
      final data file(s) for Purchasing Contracts
      to be converted
303   Extract data (for systems to be de-           4/15/10           6/16/10   Technical contacts and        Agencies converting Data Conversion          Valid
      commissioned) for cutover and send                                        Project Managers              assets into SMART
      final data file(s) for Assets to be                                                                     via file upload
      converted
249   Monthly Data Conversion Meeting               4/21/10           4/21/10   Primary and Technical         Agencies converting Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project          data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                Managers                      file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                      Date and Time: April 21, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                      Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.
311   Validate that converted asset data            4/28/10           May-10    Technical contacts, Project   Agencies converting Data Conversion          Valid                                      This task is mandatory for all agencies converting assets into SMART.
      loaded into SMART correctly                                               Managers, and Asset           assets into SMART
                                                                                Management (AM) Subject       via file upload
                                                                                Matter Experts (SMEs)

304   Extract data (for systems to be de-           4/30/10           7/16/10   Technical contacts and        173 DISC            Data Conversion          Valid
      commissioned) for cutover and send                                        Project Managers
      final data file(s) for Pending Items to be
      converted
309   Attend SHARP User Community Meeting            5/3/10           5/3/10    SHARP and HR contacts         All agencies        Functional - Human       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                                                                  Resources                                                           and details on how to register will be sent to SHARP and HR contacts in April,
                                                                                                                                                                                                      2010.

                                                                                                                                                                                                      Date and Time: May 3, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 4-14-10                                                                       8 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                AGENCY TASK LIST



Task                                                 Start              End                                   Audience                                                                Date
               Task Description                                                    Audience (contacts)                             Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                  (agencies)                                                             Completed
 109 Attend Change Agent Network Meeting            5/13/10           5/13/10   Change Agents            Agencies using     General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     #12                                                                                                 SMART              Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                Date and Time: May 13, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                Sunflower Project website by May 10, 2010. Please print any handouts you wish
                                                                                                                                                                                                to have with you during the meeting.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.
285   Prepare to submit security request            5/15/10           6/30/10   SMART Security Liaison   Agencies using     General Enterprise       Valid                                      Role mapping updates can be submitted through 5/14/2010. After that date, all
      forms for any security requests                                                                    SMART              Readiness                                                           security requests will utilize the post go-live security process.
      identified after Role Mapping
      Maintenance (Task ID 290) is complete

294   Agency Security Liaison understand how        5/17/10           6/15/10   SMART Security Liaison   Agencies using     General Enterprise       Valid
      to initiate security request procedures                                                            SMART              Readiness

250   Monthly Data Conversion Meeting               5/19/10           5/19/10   Primary and Technical    Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project     data into SMART via                                                                    and details on how to register will be sent to the primary, technical and project
                                                                                Managers                 file upload                                                                            manager contacts prior to the event.

                                                                                                                                                                                                Date and Time: May 19, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.
318   Confirm the appropriateness of agency          6/1/10           6/15/10   Agency Leadership        All agencies       Cutover and Post Go-Live Valid
      contacts provided to the Sunflower                                                                                    Activities
      Project for post go-live activities

226   Stop data entry into decommissioned            Jun-10           Jun-10    Technical contacts and   Agencies converting Data Conversion         Valid                                      The date is up to each agency as when to stop entering data in the de-
      agency systems                                                            Project Managers         data into SMART via                                                                    commissioned systems.
                                                                                                         file upload

297   Stop data entry into STARS and SOKI as         Jun-10           Jul-10                                                Cutover and Post Go-Live Valid
      described on the cutover calendar                                                                                     Activities
114   Attend Change Agent Network Meeting            6/7/10           6/7/10    Change Agents            Agencies using     General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #13                                                                                                SMART              Readiness                                                           and details on how to register will be sent to all Change Agents in May, 2010.

                                                                                                                                                                                                Date and Time: June 7, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                Sunflower Project website by June 3, 2010. Please print any handouts you wish
                                                                                                                                                                                                to have with you during the meeting.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.
307   Turn on INF01 interface in production          6/7/10           6/7/10    Project Managers         Agencies using     Interface                Valid
                                                                                                         INF01 interface
308   Turn on INF15 interface in production          6/8/10           6/8/10    Project Managers         Agencies using     Interface                Valid
                                                                                                         INF15 interface
298   Communicate to agency users the                Jun-10           Jun-10    All financial staff      All agencies       Cutover and Post Go-Live Valid
      process and timeline to receive their                                                                                 Activities
      SMART user IDs and passwords




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 4-14-10                                                                     9 of 130                                                                                             Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start              End                                      Audience                                                                Date
               Task Description                                                    Audience (contacts)                                    Category       Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                     (agencies)                                                             Completed
 288 Enter converted Project data                   6/14/10           6/18/10   Projects and Grants (PC)    Agencies using the Cutover and Post Go-Live Valid                                      The date, time, and location for entering this data have not yet been confirmed.
                                                                                contacts                    Project Costing (PC) Activities                                                        Details be sent to all impacted agencies in advance. Agencies using Project data
                                                                                                            module in SMART                                                                        and Time and Labor will need to complete entry by 06/18/10.

301   Updates to Conversion of Time Reporter        6/15/10           6/16/10   Time and Labor SMEs, Time   Agencies using Time Functional - Time and    Valid                                     This is an update to the Conversion of Time Reporter Data, Task 255
      Data for cutover                                                          and Labor contacts          and Labor at SMART Labor
                                                                                                            go-live
251   Monthly Data Conversion Meeting               6/17/10           6/17/10   Primary and Technical       Agencies converting Data Conversion          Valid                                     The time and location for this event have not yet been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                    and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                            manager contacts prior to the event.

                                                                                                                                                                                                   Date and Time: June 17, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.
116   Attend Change Agent Network Meeting           6/21/10           6/21/10   Change Agents               Agencies using      General Enterprise       Valid                                     The date, time, and location for this event have been confirmed. Agenda topics
      #14                                                                                                   SMART               Readiness                                                          and details on how to register will be sent to all Change Agents in June, 2010.

                                                                                                                                                                                                   Date and Time: June 21, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                   Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                   ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                   Sunflower Project website by June 17, 2010. Please print any handouts you wish
                                                                                                                                                                                                   to have with you during the meeting.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                   will also be emailed to all registered participants.
293   Submit DA-107 and/or DA-118                     N/A             6/29/10   All financial staff         Agencies using      Cutover and Post Go-Live Valid                                     Datasets may be uploaded until 2PM on 6/29/2010. Data may be eneterd online
      encumbrances in STARS as described in                                                                 SMART               Activities                                                         until 6PM on 7/6/2010. For additional detail, refer to the Information Circular to
      the cutover calendar                                                                                                                                                                         be released by A&R in April or May, 2010.
292   Turn on interfaces in production               7/1/10           7/1/10    Project Managers            Agencies building   Interface                Valid
                                                                                                            interfaces with
                                                                                                            SMART
119   Attend stabilization sessions                  Jul-10           Jul-10    Primary and Technical       Agencies using      Cutover and Post Go-Live Valid                                     The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                contacts and Project        SMART               Activities                                                         topics and details on how to register will be sent to all Change Agents in advance.
                                                                                Managers




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 4-14-10                                                                     10 of 130                                                                                               Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                Date
                  Task Description                                                 Audience (contacts)                                 Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                             Completed
  25 Clean-up and extract data (for systems         11/6/09           1/18/10   Technical contacts and      Agencies converting Data Conversion           Valid
     to be de-commissioned) and send data                                       Project Managers            data into SMART via
     file(s) to Sunflower Project for Mock                                                                  file upload
     Conversion #2
 124 Clean-up and extract data (for systems         11/6/09           1/18/10   Technical contacts and      Agencies converting Data Conversion           Valid
     to be de-commissioned) and send data                                       Project Managers            data into SMART via
     file(s) to Sunflower Project for Mock                                                                  file upload
     Conversion #1
 268 Agency trainers and drivers complete          12/18/09           1/31/10   All SMART trainers and      All agencies         Training                 Valid
     100 and 200-level WBT                                                      drivers                     providing SMART
                                                                                                            trainers and drivers

 77   Confirm End-Users Workstations Meet            1/1/10           2/28/10   Technical contacts          Agencies using       General Enterprise       Valid
      Technical Requirements for WBT and Go-                                                                SMART                Readiness
      Live
 80   Develop agency go-live contingency plan        1/1/10           5/28/10   Technical contacts           Agencies using      General Enterprise       Valid
      and procedures                                                                                         SMART               Readiness
 81   Resolve FY10 transactions, delete              Jan-10           May-10    Primary contacts and Subject All agencies        Functional - General     Valid
      unneeded transactions, reconcile                                          Matter Experts (SMEs)
      balances
 68   Complete role mapping for all SMART            1/6/10           2/5/10    SMART Security Liaison      Agencies using       General Enterprise       Valid                                      The Role Mapping Workshops will occur in January. For details on how to
      users                                                                                                 SMART                Readiness                                                           register, refer to email sent from the Sunflower Project on 12/11/09.

                                                                                                                                                                                                     Dates: This event occurs in several one and a half hour sessions January 6 -14,
                                                                                                                                                                                                     2010. Your workshop confirmation will confirm the date, time, and location for
                                                                                                                                                                                                     your selected session.

                                                                                                                                                                                                     Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                     given to attendees at the workshop.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
240   Monthly Interface Meeting                     1/12/10           1/12/10   Primary and Technical       Agencies building    Interface                Valid                                      be emailed to all registered participants. have been confirmed. For details on
                                                                                                                                                                                                     The date, time, and location for this event
                                                                                contacts and Project        interfaces with                                                                          how to register, refer to email sent from the Sunflower Project on 12/15/09.
                                                                                Managers                    SMART
                                                                                                                                                                                                     Date and Time: January 12, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                     Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.


224   Clean-up and extract data (for systems        1/18/10           3/5/10    Technical contacts and      Agencies converting Data Conversion           Valid                                      Mock Conversion #3 will involve submission of only the Asset files from agencies.
      to be de-commissioned) and send data                                      Project Managers            data into SMART via                                                                      Other conversion files will be processed using the files from previous mocks. All
      file(s) to Sunflower Project for Mock                                                                 file upload                                                                              future conversion tasks will require all applicable conversions from an agency.
      Conversion #3 (submit asset conversion
      file)
 83   Attend Change Agent Network Meeting           1/20/10           1/20/10   Change Agents               Agencies using       General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. For details on
      #8                                                                                                    SMART                Readiness                                                           how to register, refer to email sent from the Sunflower Project on 12/15/09.

                                                                                                                                                                                                     Date and Time: January 20, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by January 15, 2010. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.
270   Identify SMART help desk contacts             1/21/10           2/5/10    Primary Contacts            Agencies using       Cutover and Post Go-Live Valid
                                                                                                            SMART                Activities




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                         11 of 130                                                                                            Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                Date
              Task Description                                                     Audience (contacts)                                  Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                             Completed
 138 Submit monthly project plan update             1/25/10           1/29/10   Project Managers            Agencies building   Interface                 Valid
                                                                                                            interfaces with
                                                                                                            SMART
246   Monthly Data Conversion Meeting               1/27/10           1/27/10   Primary and Technical       Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                contacts and Project        data into SMART via                                                                      how to register, refer to email sent from the Sunflower Project on 12/17/09.
                                                                                Managers                    file upload
                                                                                                                                                                                                     Date and Time: January 27, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.
267   Agency Trainers and Drivers Attend            1/27/10           1/27/10   All SMART trainers and      All agencies         Training                 Valid                                      The time and location for this event have been confirmed. Agenda topics and
      Train-the-Trainer Kickoff                                                 drivers                     providing SMART                                                                          details on how to register will be sent to the appropriate contacts prior to the
                                                                                                            trainers and drivers                                                                     event.

                                                                                                                                                                                                     Date and Time: January 27, 2010 from 9:00 AM - 4:00 PM.
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave,
                                                                                                                                                                                                     Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees at the event.


 87   Agency trainers and drivers attend pilot       Feb-10           Mar-10    All SMART trainers and      All agencies         Training                 Valid
      training                                                                  drivers                     providing SMART
                                                                                                            trainers and drivers

296   Agency communicates updated business           2/5/10           5/14/10   All financial staff         All agencies         Cutover and Post Go-Live Valid                                      Agencies should refer to the Agency Impact Analysis and identified business
      processes and notifies users of their                                                                                      Activities                                                          process changes. Communicate the applicable change and SMART roles and
      responsibilities in SMART                                                                                                                                                                      responsibilities to impacted agency users.

290   Maintain agency role mapping and               2/8/10           5/14/10   SMART Security Liaison      Agencies using       General Enterprise       Valid
      submit any updates to Sunflower                                                                       SMART                Readiness
      Project
241   Monthly Interface Meeting                     2/10/10           2/10/10   Primary and Technical       Agencies building    Interface                Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                contacts and Project        interfaces with                                                                          how to register, refer to email sent from the Sunflower Project on 1/21/10.
                                                                                Managers                    SMART
                                                                                                                                                                                                     Date and Time: February 10, 2010, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                     Location: Curtis State Office Building, 1000 SW Jackson, Room 530, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.


273   Updates to Department ID Configuration        2/12/10           3/5/10    General Ledger, Budget,     Agencies using       Functional - General     Valid                                      This is an update to the Department ID Configuration Activity, Task 157.
      Activity                                                                  SHaRP contacts and Division SMART                Ledger
                                                                                of Budget Analysts

 86   Complete agency readiness assessment          2/15/10           3/1/10    Primary contacts            Agencies using       General Enterprise       Valid
      #4                                                                                                    SMART                Readiness
 91   Attend Change Agent Network Meeting           2/17/10           2/17/10   Change Agents               Agencies using       General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. For details on
      #9                                                                                                    SMART                Readiness                                                           how to register, refer to email sent from the Sunflower Project on 1/29/10.

                                                                                                                                                                                                     Date and Time: February 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by February 15, 2010. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                         12 of 130                                                                                             Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                       Audience                                                                  Date
              Task Description                                                     Audience (contacts)                                   Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                      (agencies)                                                               Completed
 139 Submit monthly project plan update             2/22/10           2/26/10   Project Managers            Agencies building     Interface                Valid
                                                                                                            interfaces with
                                                                                                            SMART
272   Updates to Program Code Configuration         2/22/10           3/12/10   General Ledger, Budget,     Agencies using        Functional - General     Valid                                      This is an update to the Program Code Configuration Activity, Task 154.
      Activity                                                                  SHaRP contacts and Division SMART                 Ledger
                                                                                of Budget Analysts

247   Monthly Data Conversion Meeting               2/25/10           2/25/10   Primary and Technical       Agencies converting Data Conversion            Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                       and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                               manager contacts prior to the event.

                                                                                                                                                                                                      Date and Time: February 25, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                      Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.
274   Updates to Agency Use Configuration           2/26/10           3/19/10   General Ledger (GL) and     Agencies using        Functional - General     Valid                                      This is an update to the Agency Use Configuration Activity, Task 211.
      Activity                                                                  Budget contacts             SMART                 Ledger
275   Updates to Service Location                   2/26/10           3/19/10   Primary, General Ledger     Agencies using        Functional - General     Valid                                      This is an update to the Service Location Configuration Activity, Task 212.
      Configuration Activity                                                    (GL), and Budget contacts   SMART                 Ledger
 94   Agency trainers attend Teach-Back             Mar-10            Mar-10    All SMART trainers          All agencies          Training                 Valid
      Sessions                                                                                              providing SMART
                                                                                                            trainers
317   Encourage all agency SMART users to            3/1/10           6/1/10    Agency Leadership           All agencies          Cutover and Post Go-Live Valid
      subscribe to the Sunflower Project                                                                                          Activities
      Infolist for timely distribution of
      messages from the project after go-live

 88   Enroll agency staff in level 3 WBT and        Mar-10            Jun-10    Training contacts           Agencies using        Training                 Valid
      ILT SMART training                                                                                    SMART
 89   Ensure all agency staff are enrolled and      Mar-10            Jun-10    Training contacts           Agencies using        Training                 Valid
      confirmed for training sessions                                                                       SMART
257   Agency staff complete 100 and 200-level       Mar-10            Jun-10    All financial staff         Agencies using        Training                 Valid
      WBT training                                                                                          SMART
259   Monitor agency staff completion of WBT        Mar-10            Jun-10    Training contacts           Agencies using        Training                 Valid
      training                                                                                              SMART
225   Clean-up and extract data (for systems         3/5/10           3/8/10    Technical contacts and      Agencies converting   Data Conversion          Valid
      to be de-commissioned) and send data                                      Project Managers            data into SMART via
      files to Sunflower Project for Dry Run of                                                             file upload
      cutover activities as described in cutover
      plan submit Customer, Asset, Pending
      Item, Purchasing Contract and Project
      Conversion files.
282   Updates to Time and Labor Taskgroup            3/8/10           4/1/10    Time and Labor SMEs, Time   Agencies using Time Functional - Time and      Valid                                      This is an update to the Time and Labor Taskgroup and Task Profile Configuration
      and Task Profile Configuration Activity                                   and Labor contacts          and Labor at SMART Labor                                                                  Activity (Step 1&2), Task 254
      (Step 1&2)                                                                                            go-live
312   Extract data (for systems to be de-            3/8/10           4/9/10    Technical contacts and      Agencies converting Data Conversion            Valid
      commissioned) for Dress Rehearsal of                                      Project Managers            customers into
      cutover activities and send data files for                                                            SMART via file
      Customers to be converted                                                                             upload

316   Extract data (for systems to be de-            3/8/10           4/9/10    Technical contacts and      Agencies converting Data Conversion            Valid
      commissioned) for Dress Rehearsal of                                      Project Managers            projects into SMART
      cutover activities and send data files for                                                            via file upload
      Projects to be converted

313   Extract data (for systems to be de-            3/8/10           4/14/10   Technical contacts and      Agencies converting Data Conversion            Valid
      commissioned) for Dress Rehearsal of                                      Project Managers            assets into SMART
      cutover activities and send data files for                                                            via file upload
      Assets to be converted




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                          13 of 130                                                                                             Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                   Start             End                                        Audience                                                                  Date
                Task Description                                                    Audience (contacts)                                   Category            Task Status   Agency Status                                                 Task Details
 ID                                                    Date             Date                                       (agencies)                                                               Completed
 315 Extract data (for systems to be de-              3/8/10           4/14/10   Technical contacts and        173 Div. of         Data Conversion           Valid
     commissioned) for Dress Rehearsal of                                        Project Managers              Purchasing; 629 SRS
     cutover activities and send data files for
     Purchasing Contracts to be converted

314    Extract data (for systems to be de-            3/8/10           4/29/10   Technical contacts and        173 DISC            Data Conversion           Valid
       commissioned) for Dress Rehearsal of                                      Project Managers
       cutover activities and send data files for
       Pending Items to be converted

242    Monthly Interface Meeting                      3/9/10           3/9/10    Primary and Technical         Agencies building   Interface                 Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 contacts and Project          interfaces with                                                                          and details on how to register will be sent to primary, technical and project
                                                                                 Managers                      SMART                                                                                    manager contacts prior to the event.

                                                                                                                                                                                                        Date and Time: March 9, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                        Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                        Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.
310    Review and clean up converted asset           3/10/10           4/14/10   Technical contacts, Project   Agencies converting Data Conversion           Valid
       data in accordance with the Property                                      Managers, and Asset           assets into SMART
       Asset Guidelines and communications                                       Management (AM) Subject       via file upload
       provided by the Sunflower Project                                         Matter Experts (SMEs)

286    Send confirmation to Sunflower Project        3/15/10           3/15/10   Project Managers              Agencies building   Interface                 Valid
       agency has completed Stage 6 testing                                                                    interfaces with
                                                                                                               SMART
284    Updates to Combo Code Upload,                 3/15/10           4/2/10    General Ledger, Budget,       All agencies        Cutover and Post Go-Live Valid                                       This is an update to the Combo Code and Department Budget Table tasks sent to
       Department Budget Tables, and Time                                        SHaRP contacts and Division                       Activities                                                           agency Human Resources and Payroll staff in the Fall of 2009. This is also an
       and Labor Task Profiles                                                   of Budget Analysts                                                                                                     update to Time and Labor Task Profile and Combo Code Upload (Task 264).

 96    Attend Change Agent Network Meeting           3/17/10           3/17/10   Change Agents                 Agencies using      General Enterprise        Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
       #10                                                                                                     SMART               Readiness                                                            and details on how to register will be sent to all Change Agents in March, 2010.

                                                                                                                                                                                                        Date and Time: March 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                        ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                        Sunflower Project website by March 15, 2010. Please print any handouts you
                                                                                                                                                                                                        wish to have with you during the meeting.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
277    Updates to Purchasing Business Unit           3/17/10           3/31/10   Purchasing (PO) SMEs          All agencies        Functional - Purchasing   Valid                                      This is an update to the Business Unit (BU) Default Configuration Activity, Task
       (BU) Default Configuration Activity                                                                                                                                                              178
280    Updates to Projects Setup Configuration       3/17/10           3/31/10   Projects and Grants (PC)      Agencies using the Functional - Projects and Valid                                       This is an update to the Projects Setup Configuration Activity, Task 169
       Activity                                                                  SMEs                          Project Costing (PC) Grants
                                                                                                               module in SMART

300    Participate in go-live readiness process      3/17/10           6/11/10   Change Agents                 All agencies        Cutover and Post Go-Live Valid
                                                                                                                                   Activities
 78    Attend End User Testing Kickoff               3/24/10           3/24/10   To be determined              To be determined    End User Testing         Valid                                       The date, time, and location for this event have been confirmed. Refer to the
                                                                                                                                                                                                        email sent from sunflowerfms on 2/26/2010.

                                                                                                                                                                                                        Date and Time: March 24, 2010 from 9:00am to 10:30am
                                                                                                                                                                                                        Location: Auditorium A on the 4th floor of the Eisenhower State Office Building,
                                                                                                                                                                                                        700 SW Harrison Street, Topeka.
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                       14 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start              End                                         Audience                                                                  Date
              Task Description                                                     Audience (contacts)                                  Category              Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                        (agencies)                                                               Completed
 248 Monthly Data Conversion Meeting                3/24/10           3/24/10   Primary and Technical        Agencies converting Data Conversion             Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project         data into SMART via                                                                        and details on how to register will be sent to the primary, technical and project
                                                                                Managers                     file upload                                                                                manager contacts prior to the event.

                                                                                                                                                                                                        Date and Time: March 24, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                        Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.
 95   Selected agency staff participate in          3/24/10           5/30/10   To be determined             To be determined      End User Testing          Valid
      SMART end user testing
140   Submit monthly project plan update            3/25/10           3/31/10   Project Managers             Agencies building     Interface                 Valid
                                                                                                             interfaces with
                                                                                                             SMART
 99   Complete agency readiness assessment           Apr-10           Apr-10    Primary contacts             Agencies using        General Enterprise       Valid
      #5                                                                                                     SMART                 Readiness
271   Attend SMART Help Desk Kickoff                 4/1/10           4/1/10    SMART Help Desk Contacts     Agencies using        Cutover and Post Go-Live Valid                                       The time and location for this event have been confirmed. Agenda topics and
      Meeting                                                                                                SMART                 Activities                                                           details on how to register will be sent to the appropriate contacts prior to the
                                                                                                                                                                                                        event.

                                                                                                                                                                                                        Date and Time: April 1, 2010 from 9:00 AM - 11:00 AM.
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave, Marvin
                                                                                                                                                                                                        Auditorium (room ABC), Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees at the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
100   Prepare for cutover activities                 4/1/10           4/30/10   Primary and Technical        Agencies using        Cutover and Post Go-Live Valid                                       will also be emailed to all registered participants.
                                                                                contacts and Project         SMART                 Activities
                                                                                Managers
258   Agency staff complete 300-level WBT            Apr-10           Jun-10    All financial staff          Agencies using        Training                  Valid
      training                                                                                               SMART
101   Agency staff attend SMART training             Apr-10           Jun-10    All financial staff          Agencies using        Training                  Valid
                                                                                                             SMART
102   Monitor agency staff attendance at             Apr-10           Jun-10    Training contacts            Agencies using        Training                  Valid
      training                                                                                               SMART
299   Communicate process for escalating             4/1/10           6/30/10   SMART Help Desk Contacts     Agencies using        Cutover and Post Go-Live Valid
      incidents via your agency's SMART help                                                                 SMART                 Activities
      desk liaison
278   Updates to Entry Type/Reason Code              4/5/10           4/16/10   Accounts Receivable (AR)     Agencies using full Functional - Accounts       Valid                                      This is an update to the Entry Type/Reason Code Configuration Activity, Task 145
      Configuration Activity                                                    SMEs                         Accounts Receivable Receivable
                                                                                                             (AR) functionality
                                                                                                             (tracking
                                                                                                             receivables,
                                                                                                             customer balances,
                                                                                                             etc)
281   Updates to SpeedChart Configuration            4/5/10           4/16/10   Accounts Payable (AP),       Agencies using the    Functional - General      Valid                                      This is an update to the SpeedChart Configuration Activity, Task 201
      Activity                                                                  Travel & Expense, Accounts   AP, Travel &
                                                                                Receivable (AR), and         Expense, AR, or PO
                                                                                Purchasing (PO) SMEs         modules in SMART
279   Updates to Grants Setup Activity               4/5/10           4/19/10   Projects and Grants (PC)     Agencies using the    Functional - Projects and Valid                                      This is an update to the Grants Setup Activity, Task 166
                                                                                SMEs                         Grants (GM) module    Grants
                                                                                                             in SMART
283   Updates to Conversion of Time Reporter        4/13/10           4/14/10   Time and Labor SMEs, Time    Agencies using Time   Functional - Time and     Valid                                      This is an update to the Conversion of Time Reporter Data, Task 255
      Data for Dress Rehearsal of cutover                                       and Labor contacts           and Labor at SMART    Labor
      activities                                                                                             go-live




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                           15 of 130                                                                                              Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                 Date
               Task Description                                                    Audience (contacts)                                   Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                              Completed
 103 Attend Change Agent Network Meeting            4/14/10           4/14/10   Change Agents                 Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     #11                                                                                                      SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                      Date and Time: April 14, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by April 12, 2010. Please print any handouts you wish
                                                                                                                                                                                                      to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
287   Submit Operating Budget Journals and          4/15/10           6/1/10    General Ledger (GL) and       Selected agencies   Cutover and Post Go-Live Valid                                      This task is applicable for agencies who selected track with budget for either
      Project Budget Journals                                                   Budget contacts                                   Activities                                                          Operating and/or Project Budgets. Any journals that load with errors or fail to
                                                                                                                                                                                                      load will need to be entered or updated in SMART after go-live.

249   Monthly Data Conversion Meeting               4/21/10           4/21/10   Primary and Technical         Agencies converting Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project          data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                Managers                      file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                      Date and Time: April 21, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                      Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.
311   Validate that converted asset data            4/28/10           May-10    Technical contacts, Project   Agencies converting Data Conversion          Valid                                      This task is mandatory for all agencies converting assets into SMART.
      loaded into SMART correctly                                               Managers, and Asset           assets into SMART
                                                                                Management (AM) Subject       via file upload
                                                                                Matter Experts (SMEs)

106   Complete agency readiness assessment          May-10            May-10    Primary contacts              Agencies using      General Enterprise       Valid
      #6                                                                                                      SMART               Readiness
309   Attend SHARP Change Management                 5/3/10           5/3/10    SHARP and HR contacts         All agencies        Functional - Human       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      Meeting                                                                                                                     Resources                                                           and details on how to register will be sent to SHARP and HR contacts in April,
                                                                                                                                                                                                      2010.

                                                                                                                                                                                                      Date and Time: May 3, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
109   Attend Change Agent Network Meeting           5/13/10           5/13/10   Change Agents                 Agencies using      General Enterprise       Valid                                      The date, time, and to all registered participants.
                                                                                                                                                                                                      will also be emailed location for this event have been confirmed. Agenda topics
      #12                                                                                                     SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                      Date and Time: May 13, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by May 10, 2010. Please print any handouts you wish
                                                                                                                                                                                                      to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
285   Prepare to submit security request            5/15/10           6/30/10   SMART Security Liaison        Agencies using      General Enterprise       Valid                                      Role mapping updates can be submitted through 5/14/2010. After that date, all
      forms for any security requests                                                                         SMART               Readiness                                                           security requests will utilize the post go-live security process.
      identified after Role Mapping
      Maintenance (Task ID 290) is complete




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                       16 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                    AGENCY TASK LIST



Task                                                 Start              End                                      Audience                                                                 Date
                 Task Description                                                  Audience (contacts)                                 Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                     (agencies)                                                              Completed
 294 Agency Security Liaison understand how         5/17/10           6/15/10   SMART Security Liaison      Agencies using      General Enterprise       Valid
     to initiate security request procedures                                                                SMART               Readiness

250   Monthly Data Conversion Meeting               5/19/10           5/19/10   Primary and Technical       Agencies converting Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: May 19, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
112   Complete agency readiness assessment           Jun-10           Jun-10    Primary contacts            Agencies using      General Enterprise       Valid
      #7                                                                                                    SMART               Readiness
318   Confirm the appropriateness of agency          6/1/10           6/15/10   Agency Leadership           All agencies        Cutover and Post Go-Live Valid
      contacts provided to the Sunflower                                                                                        Activities
      Project for post go-live activities

226   Stop data entry into decommissioned            Jun-10           Jun-10    Technical contacts and      Agencies converting Data Conversion          Valid                                      The date is up to each agency as when to stop entering data in the de-
      agency systems                                                            Project Managers            data into SMART via                                                                     commissioned systems.
                                                                                                            file upload

297   Stop data entry into STARS and SOKI as         Jun-10           Jul-10                                                    Cutover and Post Go-Live Valid
      described on the cutover calendar                                                                                         Activities
114   Attend Change Agent Network Meeting            6/7/10           6/7/10    Change Agents               Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #13                                                                                                   SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in May, 2010.

                                                                                                                                                                                                    Date and Time: June 7, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                    Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                    ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                    Sunflower Project website by June 3, 2010. Please print any handouts you wish
                                                                                                                                                                                                    to have with you during the meeting.

                                                                                                                                                                                                    After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                    the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                    will also be emailed to all registered participants.
307   Turn on INF01 interface in production          6/7/10           6/7/10    Project Managers            Agencies using      Interface                Valid
                                                                                                            INF01 interface
308   Turn on INF15 interface in production          6/8/10           6/8/10    Project Managers            Agencies using      Interface                Valid
                                                                                                            INF15 interface
298   Communicate to agency users the                Jun-10           Jun-10    All financial staff         All agencies        Cutover and Post Go-Live Valid
      process and timeline to receive their                                                                                     Activities
      SMART user IDs and passwords
288   Enter converted Project data                  6/10/10           6/18/10   Projects and Grants (PC)    Agencies using the Cutover and Post Go-Live Valid                                       The date, time, and location for entering this data have not yet been confirmed.
                                                                                contacts                    Project Costing (PC) Activities                                                         Details be sent to all impacted agencies in advance. Agencies using Project data
                                                                                                            module in SMART                                                                         and Time and Labor will need to complete entry by 06/18/10.

301   Updates to Conversion of Time Reporter         Jun-10           Jun-10    Time and Labor SMEs, Time   Agencies using Time Functional - Time and    Valid                                      This is an update to the Conversion of Time Reporter Data, Task 255
      Data for cutover                                                          and Labor contacts          and Labor at SMART Labor
                                                                                                            go-live
302   Extract data (for systems to be de-            Jun-10           Jun-10    Technical contacts and      Agencies converting Data Conversion          Valid
      commissioned) for cutover and send                                        Project Managers            customers into
      final data file(s) for Customers to be                                                                SMART via file
      converted                                                                                             upload

303   Extract data (for systems to be de-            Jun-10           Jun-10    Technical contacts and      Agencies converting Data Conversion          Valid
      commissioned) for cutover and send                                        Project Managers            assets into SMART
      final data file(s) for Assets to be                                                                   via file upload
      converted




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                     17 of 130                                                                                                Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                  AGENCY TASK LIST



Task                                                   Start            End                                    Audience                                                                 Date
                 Task Description                                                   Audience (contacts)                              Category           Task Status   Agency Status                                                 Task Details
 ID                                                    Date             Date                                  (agencies)                                                              Completed
 305 Extract data (for systems to be de-              Jun-10           Jun-10    Technical contacts and   173 Div. of         Data Conversion          Valid
     commissioned) for cutover and send                                          Project Managers         Purchasing; 629 SRS
     final data file(s) for Purchasing Contracts
     to be converted
 306 Extract data (for systems to be de-              Jun-10           Jun-10    Technical contacts and   Agencies converting Data Conversion          Valid
     commissioned) for cutover and send                                          Project Managers         projects into SMART
     final data file(s) for Projects to be                                                                via file upload
     converted

293    Submit DA-107 and/or DA-118                   6/16/10           6/16/10   All financial staff      Agencies using      Cutover and Post Go-Live Valid
       encumbrances in STARS as described in                                                              SMART               Activities
       the cutover calendar
251    Monthly Data Conversion Meeting               6/17/10           6/17/10   Primary and Technical    Agencies converting Data Conversion          Valid                                      The time and location for this event have not yet been confirmed. Agenda topics
                                                                                 contacts and Project     data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                 Managers                 file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                  Date and Time: June 17, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.
116    Attend Change Agent Network Meeting           6/21/10           6/21/10   Change Agents            Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
       #14                                                                                                SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in June, 2010.

                                                                                                                                                                                                  Date and Time: June 21, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                  Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                  ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                  Sunflower Project website by June 17, 2010. Please print any handouts you wish
                                                                                                                                                                                                  to have with you during the meeting.

                                                                                                                                                                                                  After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                  the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                  will also be emailed to all registered participants.
292    Turn on interfaces in production               7/1/10           7/1/10    Project Managers         Agencies building   Interface                Valid
                                                                                                          interfaces with
                                                                                                          SMART
119    Attend stabilization sessions                  Jul-10           Jul-10    Primary and Technical    Agencies using      Cutover and Post Go-Live Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 contacts and Project     SMART               Activities                                                          topics and details on how to register will be sent to all Change Agents in advance.
                                                                                 Managers
304    Extract data (for systems to be de-            Jul-10           Jul-10    Technical contacts and   173 DISC            Data Conversion          Valid
       commissioned) for cutover and send                                        Project Managers
       final data file(s) for Pending Items to be
       converted




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-17-10                                                                  18 of 130                                                                                                Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                Date
                  Task Description                                                 Audience (contacts)                                 Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                             Completed
  25 Clean-up and extract data (for systems         11/6/09           1/18/10   Technical contacts and      Agencies converting Data Conversion           Valid
     to be de-commissioned) and send data                                       Project Managers            data into SMART via
     file(s) to Sunflower Project for Mock                                                                  file upload
     Conversion #2
 124 Clean-up and extract data (for systems         11/6/09           1/18/10   Technical contacts and      Agencies converting Data Conversion           Valid
     to be de-commissioned) and send data                                       Project Managers            data into SMART via
     file(s) to Sunflower Project for Mock                                                                  file upload
     Conversion #1
 268 Agency trainers and drivers complete          12/18/09           1/31/10   All SMART trainers and      All agencies         Training                 Valid
     100 and 200-level WBT                                                      drivers                     providing SMART
                                                                                                            trainers and drivers

 77   Confirm End-Users Workstations Meet            1/1/10           2/28/10   Technical contacts          Agencies using       General Enterprise       Valid
      Technical Requirements for WBT and Go-                                                                SMART                Readiness
      Live
 80   Develop agency go-live contingency plan        1/1/10           5/28/10   Technical contacts           Agencies using      General Enterprise       Valid
      and procedures                                                                                         SMART               Readiness
 81   Resolve FY10 transactions, delete              Jan-10           May-10    Primary contacts and Subject All agencies        Functional - General     Valid
      unneeded transactions, reconcile                                          Matter Experts (SMEs)
      balances
 68   Complete role mapping for all SMART            1/6/10           2/5/10    SMART Security Liaison      Agencies using       General Enterprise       Valid                                      The Role Mapping Workshops will occur in January. For details on how to
      users                                                                                                 SMART                Readiness                                                           register, refer to email sent from the Sunflower Project on 12/11/09.

                                                                                                                                                                                                     Dates: This event occurs in several one and a half hour sessions January 6 -14,
                                                                                                                                                                                                     2010. Your workshop confirmation will confirm the date, time, and location for
                                                                                                                                                                                                     your selected session.

                                                                                                                                                                                                     Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                     given to attendees at the workshop.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
240   Monthly Interface Meeting                     1/12/10           1/12/10   Primary and Technical       Agencies building    Interface                Valid                                      be emailed to all registered participants. have been confirmed. For details on
                                                                                                                                                                                                     The date, time, and location for this event
                                                                                contacts and Project        interfaces with                                                                          how to register, refer to email sent from the Sunflower Project on 12/15/09.
                                                                                Managers                    SMART
                                                                                                                                                                                                     Date and Time: January 12, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                     Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.


224   Clean-up and extract data (for systems        1/18/10           3/5/10    Technical contacts and      Agencies converting Data Conversion           Valid                                      Mock Conversion #3 will involve submission of only the Asset files from agencies.
      to be de-commissioned) and send data                                      Project Managers            data into SMART via                                                                      Other conversion files will be processed using the files from previous mocks. All
      file(s) to Sunflower Project for Mock                                                                 file upload                                                                              future conversion tasks will require all applicable conversions from an agency.
      Conversion #3 (submit asset conversion
      file)
 83   Attend Change Agent Network Meeting           1/20/10           1/20/10   Change Agents               Agencies using       General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. For details on
      #8                                                                                                    SMART                Readiness                                                           how to register, refer to email sent from the Sunflower Project on 12/15/09.

                                                                                                                                                                                                     Date and Time: January 20, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by January 15, 2010. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.
270   Identify SMART help desk contacts             1/21/10           2/5/10    Primary Contacts            Agencies using       Cutover and Post Go-Live Valid
                                                                                                            SMART                Activities




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                         19 of 130                                                                                            Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                Date
              Task Description                                                     Audience (contacts)                                  Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                             Completed
 138 Submit monthly project plan update             1/25/10           1/29/10   Project Managers            Agencies building   Interface                 Valid
                                                                                                            interfaces with
                                                                                                            SMART
246   Monthly Data Conversion Meeting               1/27/10           1/27/10   Primary and Technical       Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                contacts and Project        data into SMART via                                                                      how to register, refer to email sent from the Sunflower Project on 12/17/09.
                                                                                Managers                    file upload
                                                                                                                                                                                                     Date and Time: January 27, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.
267   Agency Trainers and Drivers Attend            1/27/10           1/27/10   All SMART trainers and      All agencies         Training                 Valid                                      The time and location for this event have been confirmed. Agenda topics and
      Train-the-Trainer Kickoff                                                 drivers                     providing SMART                                                                          details on how to register will be sent to the appropriate contacts prior to the
                                                                                                            trainers and drivers                                                                     event.

                                                                                                                                                                                                     Date and Time: January 27, 2010 from 9:00 AM - 4:00 PM.
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave,
                                                                                                                                                                                                     Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees at the event.


 87   Agency trainers and drivers attend pilot       Feb-10           Mar-10    All SMART trainers and      All agencies         Training                 Valid
      training                                                                  drivers                     providing SMART
                                                                                                            trainers and drivers

296   Agency communicates updated business           2/5/10           5/14/10   All financial staff         All agencies         Cutover and Post Go-Live Valid                                      Agencies should refer to the Agency Impact Analysis and identified business
      processes and notifies users of their                                                                                      Activities                                                          process changes. Communicate the applicable change and SMART roles and
      responsibilities in SMART                                                                                                                                                                      responsibilities to impacted agency users.

290   Maintain agency role mapping and               2/8/10           5/14/10   SMART Security Liaison      Agencies using       General Enterprise       Valid
      submit any updates to Sunflower                                                                       SMART                Readiness
      Project
241   Monthly Interface Meeting                     2/10/10           2/10/10   Primary and Technical       Agencies building    Interface                Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                contacts and Project        interfaces with                                                                          how to register, refer to email sent from the Sunflower Project on 1/21/10.
                                                                                Managers                    SMART
                                                                                                                                                                                                     Date and Time: February 10, 2010, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                     Location: Curtis State Office Building, 1000 SW Jackson, Room 530, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.


273   Updates to Department ID Configuration        2/12/10           3/5/10    General Ledger, Budget,     Agencies using       Functional - General     Valid                                      This is an update to the Department ID Configuration Activity, Task 157.
      Activity                                                                  SHaRP contacts and Division SMART                Ledger
                                                                                of Budget Analysts

 86   Complete agency readiness assessment          2/15/10           3/1/10    Primary contacts            Agencies using       General Enterprise       Valid
      #4                                                                                                    SMART                Readiness
 91   Attend Change Agent Network Meeting           2/17/10           2/17/10   Change Agents               Agencies using       General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. For details on
      #9                                                                                                    SMART                Readiness                                                           how to register, refer to email sent from the Sunflower Project on 1/29/10.

                                                                                                                                                                                                     Date and Time: February 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by February 15, 2010. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                         20 of 130                                                                                             Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                       Audience                                                                  Date
              Task Description                                                     Audience (contacts)                                   Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                      (agencies)                                                               Completed
 139 Submit monthly project plan update             2/22/10           2/26/10   Project Managers            Agencies building     Interface                Valid
                                                                                                            interfaces with
                                                                                                            SMART
272   Updates to Program Code Configuration         2/22/10           3/12/10   General Ledger, Budget,     Agencies using        Functional - General     Valid                                      This is an update to the Program Code Configuration Activity, Task 154.
      Activity                                                                  SHaRP contacts and Division SMART                 Ledger
                                                                                of Budget Analysts

247   Monthly Data Conversion Meeting               2/25/10           2/25/10   Primary and Technical       Agencies converting Data Conversion            Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                       and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                               manager contacts prior to the event.

                                                                                                                                                                                                      Date and Time: February 25, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                      Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.
274   Updates to Agency Use Configuration           2/26/10           3/19/10   General Ledger (GL) and     Agencies using        Functional - General     Valid                                      This is an update to the Agency Use Configuration Activity, Task 211.
      Activity                                                                  Budget contacts             SMART                 Ledger
275   Updates to Service Location                   2/26/10           3/19/10   Primary, General Ledger     Agencies using        Functional - General     Valid                                      This is an update to the Service Location Configuration Activity, Task 212.
      Configuration Activity                                                    (GL), and Budget contacts   SMART                 Ledger
 94   Agency trainers attend Teach-Back             Mar-10            Mar-10    All SMART trainers          All agencies          Training                 Valid
      Sessions                                                                                              providing SMART
                                                                                                            trainers
317   Encourage all agency SMART users to            3/1/10           6/1/10    Agency Leadership           All agencies          Cutover and Post Go-Live Valid
      subscribe to the Sunflower Project                                                                                          Activities
      Infolist for timely distribution of
      messages from the project after go-live

 88   Enroll agency staff in level 3 WBT and        Mar-10            Jun-10    Training contacts           Agencies using        Training                 Valid
      ILT SMART training                                                                                    SMART
 89   Ensure all agency staff are enrolled and      Mar-10            Jun-10    Training contacts           Agencies using        Training                 Valid
      confirmed for training sessions                                                                       SMART
257   Agency staff complete 100 and 200-level       Mar-10            Jun-10    All financial staff         Agencies using        Training                 Valid
      WBT training                                                                                          SMART
259   Monitor agency staff completion of WBT        Mar-10            Jun-10    Training contacts           Agencies using        Training                 Valid
      training                                                                                              SMART
225   Clean-up and extract data (for systems         3/5/10           3/8/10    Technical contacts and      Agencies converting   Data Conversion          Valid
      to be de-commissioned) and send data                                      Project Managers            data into SMART via
      files to Sunflower Project for Dry Run of                                                             file upload
      cutover activities as described in cutover
      plan submit Customer, Asset, Pending
      Item, Purchasing Contract and Project
      Conversion files.
282   Updates to Time and Labor Taskgroup            3/8/10           4/1/10    Time and Labor SMEs, Time   Agencies using Time Functional - Time and      Valid                                      This is an update to the Time and Labor Taskgroup and Task Profile Configuration
      and Task Profile Configuration Activity                                   and Labor contacts          and Labor at SMART Labor                                                                  Activity (Step 1&2), Task 254
      (Step 1&2)                                                                                            go-live
312   Extract data (for systems to be de-            3/8/10           4/9/10    Technical contacts and      Agencies converting Data Conversion            Valid
      commissioned) for Dress Rehearsal of                                      Project Managers            customers into
      cutover activities and send data files for                                                            SMART via file
      Customers to be converted                                                                             upload

316   Extract data (for systems to be de-            3/8/10           4/9/10    Technical contacts and      Agencies converting Data Conversion            Valid
      commissioned) for Dress Rehearsal of                                      Project Managers            projects into SMART
      cutover activities and send data files for                                                            via file upload
      Projects to be converted

313   Extract data (for systems to be de-            3/8/10           4/14/10   Technical contacts and      Agencies converting Data Conversion            Valid
      commissioned) for Dress Rehearsal of                                      Project Managers            assets into SMART
      cutover activities and send data files for                                                            via file upload
      Assets to be converted




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                          21 of 130                                                                                             Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                   Start             End                                        Audience                                                                  Date
                Task Description                                                    Audience (contacts)                                   Category            Task Status   Agency Status                                                 Task Details
 ID                                                    Date             Date                                       (agencies)                                                               Completed
 315 Extract data (for systems to be de-              3/8/10           4/14/10   Technical contacts and        173 Div. of         Data Conversion           Valid
     commissioned) for Dress Rehearsal of                                        Project Managers              Purchasing; 629 SRS
     cutover activities and send data files for
     Purchasing Contracts to be converted

314    Extract data (for systems to be de-            3/8/10           4/29/10   Technical contacts and        173 DISC            Data Conversion           Valid
       commissioned) for Dress Rehearsal of                                      Project Managers
       cutover activities and send data files for
       Pending Items to be converted

242    Monthly Interface Meeting                      3/9/10           3/9/10    Primary and Technical         Agencies building   Interface                 Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 contacts and Project          interfaces with                                                                          and details on how to register will be sent to primary, technical and project
                                                                                 Managers                      SMART                                                                                    manager contacts prior to the event.

                                                                                                                                                                                                        Date and Time: March 9, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                        Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                        Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.
310    Review and clean up converted asset           3/10/10           4/14/10   Technical contacts, Project   Agencies converting Data Conversion           Valid
       data in accordance with the Property                                      Managers, and Asset           assets into SMART
       Asset Guidelines and communications                                       Management (AM) Subject       via file upload
       provided by the Sunflower Project                                         Matter Experts (SMEs)

286    Send confirmation to Sunflower Project        3/15/10           3/15/10   Project Managers              Agencies building   Interface                 Valid
       agency has completed Stage 6 testing                                                                    interfaces with
                                                                                                               SMART
284    Updates to Combo Code Upload,                 3/15/10           4/2/10    General Ledger, Budget,       All agencies        Cutover and Post Go-Live Valid                                       This is an update to the Combo Code and Department Budget Table tasks sent to
       Department Budget Tables, and Time                                        SHaRP contacts and Division                       Activities                                                           agency Human Resources and Payroll staff in the Fall of 2009. This is also an
       and Labor Task Profiles                                                   of Budget Analysts                                                                                                     update to Time and Labor Task Profile and Combo Code Upload (Task 264).

 96    Attend Change Agent Network Meeting           3/17/10           3/17/10   Change Agents                 Agencies using      General Enterprise        Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
       #10                                                                                                     SMART               Readiness                                                            and details on how to register will be sent to all Change Agents in March, 2010.

                                                                                                                                                                                                        Date and Time: March 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                        ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                        Sunflower Project website by March 15, 2010. Please print any handouts you
                                                                                                                                                                                                        wish to have with you during the meeting.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
277    Updates to Purchasing Business Unit           3/17/10           3/31/10   Purchasing (PO) SMEs          All agencies        Functional - Purchasing   Valid                                      This is an update to the Business Unit (BU) Default Configuration Activity, Task
       (BU) Default Configuration Activity                                                                                                                                                              178
280    Updates to Projects Setup Configuration       3/17/10           3/31/10   Projects and Grants (PC)      Agencies using the Functional - Projects and Valid                                       This is an update to the Projects Setup Configuration Activity, Task 169
       Activity                                                                  SMEs                          Project Costing (PC) Grants
                                                                                                               module in SMART

300    Participate in go-live readiness process      3/17/10           6/11/10   Change Agents                 All agencies        Cutover and Post Go-Live Valid
                                                                                                                                   Activities
 78    Attend End User Testing Kickoff               3/24/10           3/24/10   To be determined              To be determined    End User Testing         Valid                                       The date, time, and location for this event have been confirmed. Refer to the
                                                                                                                                                                                                        email sent from sunflowerfms on 2/26/2010.

                                                                                                                                                                                                        Date and Time: March 24, 2010 from 9:00am to 10:30am
                                                                                                                                                                                                        Location: Auditorium A on the 4th floor of the Eisenhower State Office Building,
                                                                                                                                                                                                        700 SW Harrison Street, Topeka.
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                       22 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start              End                                         Audience                                                                  Date
              Task Description                                                     Audience (contacts)                                  Category              Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                        (agencies)                                                               Completed
 248 Monthly Data Conversion Meeting                3/24/10           3/24/10   Primary and Technical        Agencies converting Data Conversion             Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project         data into SMART via                                                                        and details on how to register will be sent to the primary, technical and project
                                                                                Managers                     file upload                                                                                manager contacts prior to the event.

                                                                                                                                                                                                        Date and Time: March 24, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                        Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.
 95   Selected agency staff participate in          3/24/10           5/30/10   To be determined             To be determined      End User Testing          Valid
      SMART end user testing
140   Submit monthly project plan update            3/25/10           3/31/10   Project Managers             Agencies building     Interface                 Valid
                                                                                                             interfaces with
                                                                                                             SMART
 99   Complete agency readiness assessment           Apr-10           Apr-10    Primary contacts             Agencies using        General Enterprise       Valid
      #5                                                                                                     SMART                 Readiness
271   Attend SMART Help Desk Kickoff                 4/1/10           4/1/10    SMART Help Desk Contacts     Agencies using        Cutover and Post Go-Live Valid                                       The time and location for this event have been confirmed. Agenda topics and
      Meeting                                                                                                SMART                 Activities                                                           details on how to register will be sent to the appropriate contacts prior to the
                                                                                                                                                                                                        event.

                                                                                                                                                                                                        Date and Time: April 1, 2010 from 9:00 AM - 11:00 AM.
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave, Marvin
                                                                                                                                                                                                        Auditorium (room ABC), Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees at the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
100   Prepare for cutover activities                 4/1/10           4/30/10   Primary and Technical        Agencies using        Cutover and Post Go-Live Valid                                       will also be emailed to all registered participants.
                                                                                contacts and Project         SMART                 Activities
                                                                                Managers
258   Agency staff complete 300-level WBT            Apr-10           Jun-10    All financial staff          Agencies using        Training                  Valid
      training                                                                                               SMART
101   Agency staff attend SMART training             Apr-10           Jun-10    All financial staff          Agencies using        Training                  Valid
                                                                                                             SMART
102   Monitor agency staff attendance at             Apr-10           Jun-10    Training contacts            Agencies using        Training                  Valid
      training                                                                                               SMART
299   Communicate process for escalating             4/1/10           6/30/10   SMART Help Desk Contacts     Agencies using        Cutover and Post Go-Live Valid
      incidents via your agency's SMART help                                                                 SMART                 Activities
      desk liaison
278   Updates to Entry Type/Reason Code              4/5/10           4/16/10   Accounts Receivable (AR)     Agencies using full Functional - Accounts       Valid                                      This is an update to the Entry Type/Reason Code Configuration Activity, Task 145
      Configuration Activity                                                    SMEs                         Accounts Receivable Receivable
                                                                                                             (AR) functionality
                                                                                                             (tracking
                                                                                                             receivables,
                                                                                                             customer balances,
                                                                                                             etc)
281   Updates to SpeedChart Configuration            4/5/10           4/16/10   Accounts Payable (AP),       Agencies using the    Functional - General      Valid                                      This is an update to the SpeedChart Configuration Activity, Task 201
      Activity                                                                  Travel & Expense, Accounts   AP, Travel &
                                                                                Receivable (AR), and         Expense, AR, or PO
                                                                                Purchasing (PO) SMEs         modules in SMART
279   Updates to Grants Setup Activity               4/5/10           4/19/10   Projects and Grants (PC)     Agencies using the    Functional - Projects and Valid                                      This is an update to the Grants Setup Activity, Task 166
                                                                                SMEs                         Grants (GM) module    Grants
                                                                                                             in SMART
283   Updates to Conversion of Time Reporter        4/13/10           4/14/10   Time and Labor SMEs, Time    Agencies using Time   Functional - Time and     Valid                                      This is an update to the Conversion of Time Reporter Data, Task 255
      Data for Dress Rehearsal of cutover                                       and Labor contacts           and Labor at SMART    Labor
      activities                                                                                             go-live




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                           23 of 130                                                                                              Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                 Date
               Task Description                                                    Audience (contacts)                                   Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                              Completed
 103 Attend Change Agent Network Meeting            4/14/10           4/14/10   Change Agents                 Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     #11                                                                                                      SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                      Date and Time: April 14, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by April 12, 2010. Please print any handouts you wish
                                                                                                                                                                                                      to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
287   Submit Operating Budget Journals and          4/15/10           6/1/10    General Ledger (GL) and       Selected agencies   Cutover and Post Go-Live Valid                                      This task is applicable for agencies who selected track with budget for either
      Project Budget Journals                                                   Budget contacts                                   Activities                                                          Operating and/or Project Budgets. Any journals that load with errors or fail to
                                                                                                                                                                                                      load will need to be entered or updated in SMART after go-live.

249   Monthly Data Conversion Meeting               4/21/10           4/21/10   Primary and Technical         Agencies converting Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project          data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                Managers                      file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                      Date and Time: April 21, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                      Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.
311   Validate that converted asset data            4/28/10           May-10    Technical contacts, Project   Agencies converting Data Conversion          Valid                                      This task is mandatory for all agencies converting assets into SMART.
      loaded into SMART correctly                                               Managers, and Asset           assets into SMART
                                                                                Management (AM) Subject       via file upload
                                                                                Matter Experts (SMEs)

106   Complete agency readiness assessment          May-10            May-10    Primary contacts              Agencies using      General Enterprise       Valid
      #6                                                                                                      SMART               Readiness
309   Attend SHARP Change Management                 5/3/10           5/3/10    SHARP and HR contacts         All agencies        Functional - Human       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      Meeting                                                                                                                     Resources                                                           and details on how to register will be sent to SHARP and HR contacts in April,
                                                                                                                                                                                                      2010.

                                                                                                                                                                                                      Date and Time: May 3, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
109   Attend Change Agent Network Meeting           5/13/10           5/13/10   Change Agents                 Agencies using      General Enterprise       Valid                                      The date, time, and to all registered participants.
                                                                                                                                                                                                      will also be emailed location for this event have been confirmed. Agenda topics
      #12                                                                                                     SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                      Date and Time: May 13, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by May 10, 2010. Please print any handouts you wish
                                                                                                                                                                                                      to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
285   Prepare to submit security request            5/15/10           6/30/10   SMART Security Liaison        Agencies using      General Enterprise       Valid                                      Role mapping updates can be submitted through 5/14/2010. After that date, all
      forms for any security requests                                                                         SMART               Readiness                                                           security requests will utilize the post go-live security process.
      identified after Role Mapping
      Maintenance (Task ID 290) is complete




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                       24 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                    AGENCY TASK LIST



Task                                                 Start              End                                      Audience                                                                 Date
                 Task Description                                                  Audience (contacts)                                 Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                     (agencies)                                                              Completed
 294 Agency Security Liaison understand how         5/17/10           6/15/10   SMART Security Liaison      Agencies using      General Enterprise       Valid
     to initiate security request procedures                                                                SMART               Readiness

250   Monthly Data Conversion Meeting               5/19/10           5/19/10   Primary and Technical       Agencies converting Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: May 19, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
112   Complete agency readiness assessment           Jun-10           Jun-10    Primary contacts            Agencies using      General Enterprise       Valid
      #7                                                                                                    SMART               Readiness
318   Confirm the appropriateness of agency          6/1/10           6/15/10   Agency Leadership           All agencies        Cutover and Post Go-Live Valid
      contacts provided to the Sunflower                                                                                        Activities
      Project for post go-live activities

226   Stop data entry into decommissioned            Jun-10           Jun-10    Technical contacts and      Agencies converting Data Conversion          Valid                                      The date is up to each agency as when to stop entering data in the de-
      agency systems                                                            Project Managers            data into SMART via                                                                     commissioned systems.
                                                                                                            file upload

297   Stop data entry into STARS and SOKI as         Jun-10           Jul-10                                                    Cutover and Post Go-Live Valid
      described on the cutover calendar                                                                                         Activities
114   Attend Change Agent Network Meeting            6/7/10           6/7/10    Change Agents               Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #13                                                                                                   SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in May, 2010.

                                                                                                                                                                                                    Date and Time: June 7, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                    Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                    ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                    Sunflower Project website by June 3, 2010. Please print any handouts you wish
                                                                                                                                                                                                    to have with you during the meeting.

                                                                                                                                                                                                    After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                    the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                    will also be emailed to all registered participants.
307   Turn on INF01 interface in production          6/7/10           6/7/10    Project Managers            Agencies using      Interface                Valid
                                                                                                            INF01 interface
308   Turn on INF15 interface in production          6/8/10           6/8/10    Project Managers            Agencies using      Interface                Valid
                                                                                                            INF15 interface
298   Communicate to agency users the                Jun-10           Jun-10    All financial staff         All agencies        Cutover and Post Go-Live Valid
      process and timeline to receive their                                                                                     Activities
      SMART user IDs and passwords
288   Enter converted Project data                  6/10/10           6/18/10   Projects and Grants (PC)    Agencies using the Cutover and Post Go-Live Valid                                       The date, time, and location for entering this data have not yet been confirmed.
                                                                                contacts                    Project Costing (PC) Activities                                                         Details be sent to all impacted agencies in advance. Agencies using Project data
                                                                                                            module in SMART                                                                         and Time and Labor will need to complete entry by 06/18/10.

301   Updates to Conversion of Time Reporter         Jun-10           Jun-10    Time and Labor SMEs, Time   Agencies using Time Functional - Time and    Valid                                      This is an update to the Conversion of Time Reporter Data, Task 255
      Data for cutover                                                          and Labor contacts          and Labor at SMART Labor
                                                                                                            go-live
302   Extract data (for systems to be de-            Jun-10           Jun-10    Technical contacts and      Agencies converting Data Conversion          Valid
      commissioned) for cutover and send                                        Project Managers            customers into
      final data file(s) for Customers to be                                                                SMART via file
      converted                                                                                             upload

303   Extract data (for systems to be de-            Jun-10           Jun-10    Technical contacts and      Agencies converting Data Conversion          Valid
      commissioned) for cutover and send                                        Project Managers            assets into SMART
      final data file(s) for Assets to be                                                                   via file upload
      converted




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                     25 of 130                                                                                                Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                  AGENCY TASK LIST



Task                                                   Start            End                                    Audience                                                                 Date
                 Task Description                                                   Audience (contacts)                              Category           Task Status   Agency Status                                                 Task Details
 ID                                                    Date             Date                                  (agencies)                                                              Completed
 305 Extract data (for systems to be de-              Jun-10           Jun-10    Technical contacts and   173 Div. of         Data Conversion          Valid
     commissioned) for cutover and send                                          Project Managers         Purchasing; 629 SRS
     final data file(s) for Purchasing Contracts
     to be converted
 306 Extract data (for systems to be de-              Jun-10           Jun-10    Technical contacts and   Agencies converting Data Conversion          Valid
     commissioned) for cutover and send                                          Project Managers         projects into SMART
     final data file(s) for Projects to be                                                                via file upload
     converted

293    Submit DA-107 and/or DA-118                   6/16/10           6/16/10   All financial staff      Agencies using      Cutover and Post Go-Live Valid
       encumbrances in STARS as described in                                                              SMART               Activities
       the cutover calendar
251    Monthly Data Conversion Meeting               6/17/10           6/17/10   Primary and Technical    Agencies converting Data Conversion          Valid                                      The time and location for this event have not yet been confirmed. Agenda topics
                                                                                 contacts and Project     data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                 Managers                 file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                  Date and Time: June 17, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.
116    Attend Change Agent Network Meeting           6/21/10           6/21/10   Change Agents            Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
       #14                                                                                                SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in June, 2010.

                                                                                                                                                                                                  Date and Time: June 21, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                  Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                  ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                  Sunflower Project website by June 17, 2010. Please print any handouts you wish
                                                                                                                                                                                                  to have with you during the meeting.

                                                                                                                                                                                                  After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                  the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                  will also be emailed to all registered participants.
292    Turn on interfaces in production               7/1/10           7/1/10    Project Managers         Agencies building   Interface                Valid
                                                                                                          interfaces with
                                                                                                          SMART
119    Attend stabilization sessions                  Jul-10           Jul-10    Primary and Technical    Agencies using      Cutover and Post Go-Live Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 contacts and Project     SMART               Activities                                                          topics and details on how to register will be sent to all Change Agents in advance.
                                                                                 Managers
304    Extract data (for systems to be de-            Jul-10           Jul-10    Technical contacts and   173 DISC            Data Conversion          Valid
       commissioned) for cutover and send                                        Project Managers
       final data file(s) for Pending Items to be
       converted




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 3-16-10                                                                  26 of 130                                                                                                Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                        AGENCY TASK LIST



Task                                                 Start              End                                          Audience                                                                 Date
                Task Description                                                    Audience (contacts)                                   Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                        (agencies)                                                              Completed
  1  Identify Change Agents, complete               11/1/08           11/26/08                                 All agencies        General Enterprise        Valid
     agency contact list, and submit to                                                                                            Readiness
     Sunflower Project
  2  Develop project schedule for work effort      11/14/08           12/19/08   Project Managers              Agencies building   Interface                 Valid
     (interfaces, data conversion, etc.)                                                                       interfaces with
                                                                                                               SMART
  3   Complete skills assessment survey            11/20/08            12/1/08   All financial staff           All agencies        Training                  Valid
  4   Complete report and query survey             11/26/08           12/15/08   Primary contacts              All agencies        Functional - Reporting    Valid
  5   Complete QA survey                           11/26/08           12/19/08   Primary and Quality           Selected agencies   General Enterprise        Valid
                                                                                 Assurance (QA) or Testing                         Readiness
                                                                                 contacts
  6   Complete expanded time and labor             12/11/08           12/19/08   Time and Labor contacts       Agencies using Time Functional - Time and     Valid
      survey                                                                                                   and Labor at SMART Labor
                                                                                                               go-live
  8   Complete automated funding                   12/24/08           1/16/09                                                      Functional - General      Valid
      distribution split survey (selected
      agencies only)
  9   Attend agency introduction meetings           1/11/09           3/26/09    Primary contacts              All agencies        General Enterprise        Valid
      with Readiness Liaisons                                                                                                      Readiness
 10   Attend Change Agent Network Meeting           1/22/09           1/22/09    Change Agents                 All agencies        General Enterprise        Valid
      #1 - Launch                                                                                                                  Readiness
 53   Secure agency training facilities             1/22/09           3/31/09    Training contacts             Selected agencies   Training                  Valid
125   Complete application security survey          1/30/09           2/10/09                                                      Functional - General      Valid

 12   Complete Chart of Accounts mapping             2/3/09           2/27/09    Primary, General Ledger       All agencies        Functional - General      Valid
      activity                                                                   (GL), and Budget contacts                         Ledger
123   Review/revise Agency Confirmation              2/9/09           3/26/09    Primary contacts              All agencies        General Enterprise        Valid
      Document                                                                                                                     Readiness
127   Attend Chart of Accounts office hours         2/16/09           2/26/09    Primary, General Ledger       All agencies        Functional - General      Valid
      (optional)                                                                 (GL), and Budget contacts                         Ledger
 16   Attend Budget Structure Workshop and           3/2/09           3/19/09    Primary, General Ledger       All agencies        Functional - General      Valid
      complete activity                                                          (GL), and Budget contacts                         Ledger
 14   Complete agency readiness assessment          3/16/09           3/30/09    Primary contacts              Agencies using      General Enterprise        Valid
      #1 (baseline)                                                                                            SMART               Readiness
 21   Complete datamap documents for                3/16/09           6/15/09    Project Managers and          Agencies building   Interface                 Valid                                      For detailed task instructions, refer to documentation provided at interface
      SMART interfaces                                                           Subject Matter Experts        interfaces with                                                                          workshops March 18 - 25, 2009.
                                                                                 (SMEs)                        SMART
 19   Attend interface workshops                    3/18/09           3/25/09    Project Managers and          Agencies building   Interface                 Valid
                                                                                 Subject Matter Experts        interfaces with
                                                                                 (SMEs)                        SMART
 26   Attend Change Agent Network Meeting           3/26/09           3/26/09    Change Agents                 Agencies using      General Enterprise        Valid
      #2                                                                                                       SMART               Readiness
 54   Identify agency trainers                      3/26/09           5/31/09    Training contacts             Agencies using      Training                  Valid                                      For more information on this task, refer to materials for Change Agent Network
                                                                                                               SMART                                                                                    Meeting #2 (3/26/09) and Change Agent Network Meeting #3 (5/20/09) posted
                                                                                                                                                                                                        on the Sunflower Project website.
213   Complete cost allocation survey                4/9/09           4/30/09                                                      Functional - General      Valid
                                                                                                                                   Ledger
214   Complete projects and grants survey            4/9/09           4/30/09    Projects and Grants (PC)      All agencies        Functional - Projects and Valid
                                                                                 contacts                                          Grants
129   Submit monthly project plan update            4/22/09           4/30/09    Project Managers              Agencies building   Interface                 Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                               interfaces with                                                                          4/22/09.
                                                                                                               SMART
 35   Attend Initial Data Conversion                 5/5/09            5/5/09    Technical contacts, Project   Agencies converting Data Conversion           Valid
      Workshop                                                                   Managers, and Subject         data into SMART via
                                                                                 Matter Experts (SMEs)         file upload

 37   Complete datamap documents for                 5/5/09           7/16/09    Technical contacts and        Agencies converting Data Conversion           Valid                                      For detailed task instructions, refer to documentation provided at data
      SMART data conversions                                                     Project Managers              data into SMART via                                                                      conversion workshops May 5, 2009.
                                                                                                               file upload




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                        27 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start             End                                       Audience                                                                Date
               Task Description                                                    Audience (contacts)                                 Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                     (agencies)                                                             Completed
 217 Monthly Interface Meeting                      5/13/09           5/13/09   Primary and Technical      Agencies building    Interface               Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       interfaces with                                                                         and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   SMART                                                                                   manager contacts in May, 2009.

                                                                                                                                                                                                   Date and Time: May 13, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be handed out at
                                                                                                                                                                                                   the meeting.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                   will also be emailed to all registered participants.
160   Complete Depreciation Attributes              5/15/09           5/29/09   Asset Management (AM)      All agencies         Functional - Asset      Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      Configuration Activity                                                    SMEs                                            Management                                                         5/15/09.
189   Complete Asset Subtypes Configuration         5/15/09           5/29/09   Asset Management (AM)      All agencies         Functional - Asset      Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      Activity                                                                  SMEs                                            Management                                                         5/15/09.
 44   Attend Change Agent Network Meeting           5/20/09           5/20/09   Change Agents              Agencies using       General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. For agenda
      #3                                                                                                   SMART                Readiness                                                          topics and details on how to register, refer to email sent from the Sunflower
                                                                                                                                                                                                   Project on 5/4/09.

                                                                                                                                                                                                   Date and Time: May 20, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                   Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                   BC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                   Sunflower Project website by May 18, 2009. Please print any handouts you wish
                                                                                                                                                                                                   to have with you during the meeting.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
200   Complete Payment Terms Configuration          5/20/09           6/5/09    Accounts Payable (AP) SMEs Agencies using the   Functional - Accounts   Valid                                      will also be emailed to all registered participants. determine agency-specific
                                                                                                                                                                                                   Configuration activities help the Sunflower Project
      Activity                                                                                             Accounts Payable     Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                           (AP) module in                                                                          from the Sunflower Project on 5/20/09.
                                                                                                           SMART
202   Complete Conversation Keywords                5/20/09           6/5/09    Accounts Payable (AP) SMEs Agencies using the   Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                               Accounts Payable     Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                           (AP) module in                                                                          from the Sunflower Project on 5/20/09.
                                                                                                           SMART
130   Submit monthly project plan update            5/22/09           5/29/09   Project Managers           Agencies building    Interface               Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                           interfaces with                                                                         4/22/09.
                                                                                                           SMART
182   Complete Area Definition Configuration        5/29/09           6/15/09   Asset Management (AM)      All agencies         Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                  SMEs                                            Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                   from the Sunflower Project on 5/29/09.
186   Complete Location Codes Configuration         5/29/09           6/15/09   Asset Management (AM)      All agencies         Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                  SMEs                                            Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                   from the Sunflower Project on 5/29/09.
169   Attend Projects Setup Configuration            6/1/09           7/3/09    Projects and Grants (PC)   Agencies using the Functional - Projects and Valid                                      For agenda topics and details on how to register, refer to email sent from the
      Workshop and complete activity                                            SMEs                       Project Costing (PC) Grants                                                             Sunflower Project on 5/7/09.
                                                                                                           module in SMART
                                                                                                                                                                                                   Dates: This event occurs in several two-hour sessions June 1 - 4, June 9 - 11, and
                                                                                                                                                                                                   June 16 - 18, 2009. Your workshop confirmation will confirm the date, time, and
                                                                                                                                                                                                   location for your selected session.
                                                                                                                                                                                                   Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                   emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                   the session with any questions you may have.

                                                                                                                                                                                                   After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                   be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                     28 of 130                                                                                               Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                        AGENCY TASK LIST



Task                                                  Start             End                                         Audience                                                                  Date
              Task Description                                                     Audience (contacts)                                    Category            Task Status   Agency Status                                                 Task Details
 ID                                                   Date             Date                                        (agencies)                                                               Completed
 154 Complete Program Code Configuration             6/1/09           7/10/09   General Ledger, Budget,       All agencies         Functional - General      Valid                                      This is the second of two tasks associated with the Program and Department ID
     Activity                                                                   SHaRP contacts and Division                        Ledger                                                               ChartFields Configuration Workshop (Task ID 157).
                                                                                of Budget Analysts

157   Attend Program and Department ID               6/1/09           7/10/09   General Ledger, Budget,     All agencies           Functional - General      Valid                                      For agenda topics and details on how to register, refer to email sent from the
      ChartFields Configuration Workshop and                                    SHaRP contacts and Division                        Ledger                                                               Sunflower Project on 5/7/09.
      Complete Department ID Configuration                                      of Budget Analysts
      Activity                                                                                                                                                                                          Dates: This event occurs in several two-hour sessions June 1 - 4 and June 15 - 18,
                                                                                                                                                                                                        2009. Your workshop confirmation will confirm the date, time, and location for
                                                                                                                                                                                                        your selected session.
                                                                                                                                                                                                        Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                        emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                        the session with any questions you may have.

                                                                                                                                                                                                        After the event, please share your feedback. A link to the follow-up survey will
151   Attend Allocations Configuration               6/1/09           8/19/09   General Ledger (GL) and       All agencies who     Functional - General      Valid                                      be emailed to all registered for this event
                                                                                                                                                                                                        The date, time, and locationparticipants. have been confirmed. Agenda topics
      Workshop and complete activity                                            Budget contacts               responded to the     Ledger                                                               and details on how to register will be sent to the appropriate contacts.
                                                                                                              allocations survey
215   Complete Agency Data Conversion Plans          6/2/09           6/15/09   Primary contacts              All agencies         Data Conversion           Valid
      survey
199   Complete Payment Messages                      6/3/09           6/15/09   Accounts Payable (AP) SMEs Agencies using the      Functional - Accounts     Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                               Accounts Payable        Payable                                                              values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                           (AP) module in                                                                               from the Sunflower Project on 6/3/09.
                                                                                                           SMART
206   Complete Note Type / Standard Notes            6/3/09           6/15/09   Accounts Receivable (AR)   Agencies using the      Functional - Accounts     Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                    and Billing (BI) SMEs      Accounts Receivable     Receivable                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                           (AR) and Billing (BI)                                                                        from the Sunflower Project on 6/3/09.
                                                                                                           modules in SMART
                                                                                                           to generate
                                                                                                           customer invoices

218   Monthly Interface Meeting                      6/9/09           6/9/09    Primary and Technical         Agencies building    Interface                 Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                contacts and Project          interfaces with                                                                           how to register, refer to email sent from the Sunflower Project on 5/27/09.
                                                                                Managers                      SMART
                                                                                                                                                                                                        Date and Time: June 9, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                        Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
177   Complete Common Purchasing Options            6/10/09           6/26/09   Purchasing (PO) SMEs          All agencies         Functional - Purchasing   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                                                                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                        from the Sunflower Project on 6/10/09.
228   Data Conversion Module Specific               6/16/09           6/16/09   Primary, Technical, Accounts Agencies converting Data Conversion             Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      Workshop - AR Customers/Pending                                           Receivable (AR) contacts and data into SMART via                                                                        and details on how to register will be sent to the primary, technical, accounts
      Items                                                                     Project Managers             file upload                                                                                receivable SME and project manager contacts prior to the meeting.

                                                                                                                                                                                                        Date and Time: June 16, 2009, from 1:00 PM to 2:30 PM
                                                                                                                                                                                                        Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
205   Complete Billing Options Configuration        6/16/09           6/29/09   Billing (BI) SMEs             Agencies using the   Functional - Accounts     Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                Billing module in    Receivable                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                              SMART                                                                                     from the Sunflower Project on 6/16/09.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                        29 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                    AGENCY TASK LIST



Task                                                 Start              End                                       Audience                                                                    Date
               Task Description                                                    Audience (contacts)                                    Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                      (agencies)                                                                 Completed
 174 Complete Institutions Configuration            6/16/09           7/17/09   Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      Configuration activities help the Sunflower Project determine agency-specific
     Activity                                                                   SMEs                        Grants (GM) module     Grants                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                            in SMART                                                                                    from the Sunflower Project on 6/16/09.
211   Complete Agency Use ChartField                6/16/09           7/17/09   General Ledger (GL) and     All agencies using     Functional - General      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                    Budget contacts             the Agency Use         Ledger                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                            ChartField                                                                                  from the Sunflower Project on 6/16/09.
212   Complete Service Location ChartField          6/16/09           7/17/09   Primary, General Ledger     All agencies using     Functional - General      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                    (GL), and Budget contacts   the Service Location   Ledger                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                            ChartField                                                                                  from the Sunflower Project on 6/16/09.

229   Data Conversion Module Specific               6/18/09           6/18/09   Primary, Technical, Projects Agencies converting Data Conversion             Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      Workshop - Projects                                                       and Grants (PC) contacts and data into SMART via                                                                        and details on how to register will be sent to the primary, technical, project and
                                                                                Project Managers             file upload                                                                                grants SME and project manager contacts prior to the meeting.

                                                                                                                                                                                                        Date and Time: June 18, 2009 from 10:00 AM to 11:30 AM
                                                                                                                                                                                                        Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
230   Data Conversion Module Specific               6/18/09           6/18/09   Primary, Technical, Asset Agencies converting Data Conversion                Valid                                      The date, time, and location for this event have been confirmed. For details on
      Workshop - Assets                                                         Management (AM) contacts data into SMART via                                                                            how to register, refer to email sent from the Sunflower Project on 6/5/09.
                                                                                and Project Managers      file upload
                                                                                                                                                                                                        Date and Time: June 18, 2009 from 1:00 PM to 2:30 PM
                                                                                                                                                                                                        Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
216   Complete agency course attendance             6/18/09           6/30/09   Training contacts           All agencies           Training                  Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      estimation                                                                                                                                                                                        6/18/09.
175   Complete Sponsors Configuration               6/23/09           7/31/09   Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                  SMEs                        Grants (GM) module     Grants                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                            in SMART                                                                                    from the Sunflower Project on 6/23/09.
238   Time and Labor Agency Workshop                6/24/09           6/24/09   Primary contact and Time    Agencies using Time    Functional - Time and     Valid                                      The date, time and location for this event have been confirmed. Agenda topics
                                                                                and Labor contacts          and Labor at SMART     Labor                                                                and details on how to register will be sent to the primary and HR contacts prior
                                                                                                            go-live                                                                                     to the event.

                                                                                                                                                                                                        Date and Time: June 24, 2009, from 1:30 PM to 4:00 PM
                                                                                                                                                                                                        Location: Landon State Office Building, Room 108, 900 SW Jackson, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees at the event.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
131   Submit monthly project plan update            6/24/09           6/30/09   Project Managers           Agencies building   Interface                     Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                           interfaces with                                                                              4/22/09.
                                                                                                           SMART
252   Complete Time and Labor Schedule              6/24/09           7/24/09   Time and Labor SME's, Time Agencies using Time Functional - Time and         Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                    and Labor contacts         and Labor at SMART Labor                                                                     values or functions in SMART. More details, including information on optional
                                                                                                           go-live                                                                                      office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                        contacts.
253   Confirm Time and Labor Workgroups             6/24/09           7/31/09   Time and Labor SME's, Time Agencies using Time Functional - Time and         Valid
                                                                                and Labor contacts         and Labor at SMART Labor
                                                                                                           go-live




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                           30 of 130                                                                                              Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                  Start              End                                      Audience                                                                 Date
               Task Description                                                     Audience (contacts)                                Category            Task Status   Agency Status                                                 Task Details
 ID                                                   Date              Date                                     (agencies)                                                              Completed
 254 Complete Time and Labor Taskgroup               6/24/09           8/28/09   Time and Labor SME's, Time Agencies using Time Functional - Time and     Valid                                      Configuration activities help the Sunflower Project determine agency-specific
     and Task Profile Configuration Activity                                     and Labor contacts         and Labor at SMART Labor                                                                 values or functions in SMART. More details, including information on optional
     (Step 1 and 2)                                                                                         go-live                                                                                  office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                     contacts.
239   Time and Labor Agency Workshop                 6/25/09           6/25/09   Primary contact and Time    Agencies using Time Functional - Time and    Valid                                      The date, time and location for this event have been confirmed. Agenda topics
                                                                                 and Labor contacts          and Labor at SMART Labor                                                                and details on how to register will be sent to the primary and HR contacts prior
                                                                                                             go-live                                                                                 to the event.

                                                                                                                                                                                                     Date and Time: June 25, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 102N, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees at the event.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.
219   Monthly Interface Meeting                      7/14/09           7/14/09   Primary and Technical       Agencies building   Interface                Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        interfaces with                                                                         how to register, refer to email sent from the Sunflower Project on 6/30/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                     Date and Time: July 14, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                     Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.
166   Attend Grants Setup Workshop and               7/14/09           8/14/09   Projects and Grants (PC)    Agencies using the Functional - Projects and Valid                                      For agenda topics and details on how to register, refer to email sent from the
      complete activity                                                          SMEs                        Grants (GM) module Grants                                                               Sunflower Project on 6/30/09.
                                                                                                             in SMART
                                                                                                                                                                                                     Dates: This event occurs in several two-hour sessions July 14 - 30, 2009. Your
                                                                                                                                                                                                     workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                     selected session.
                                                                                                                                                                                                     Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                     emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                     the session with any questions you may have.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
185   Complete Maintenance Types                     7/15/09           7/31/09   Asset Management (AM)       All agencies        Functional - Asset       Valid                                      Configuration activities helpparticipants. Project determine agency-specific
                                                                                                                                                                                                     be emailed to all registered the Sunflower
      Configuration Activity                                                     SMEs                                            Management                                                          values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                     from the Sunflower Project on 7/15/09.
197   Complete Voucher and Control Groups            7/16/09           7/31/09   Accounts Payable (AP) SMEs Agencies using the Functional - Accounts      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                Accounts Payable    Payable                                                              values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                            (AP) module in                                                                           from the Sunflower Project on 7/16/09.
                                                                                                            SMART
231   Monthly Data Conversion Meeting                7/22/09           7/22/09   Primary and Technical      Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project       data into SMART via                                                                      how to register, refer to email sent from the Sunflower Project on 7/8/09.
                                                                                 Managers                   file upload
                                                                                                                                                                                                     Date and Time: July 22, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                     31 of 130                                                                                                Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                 Date
              Task Description                                                      Audience (contacts)                                  Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                              Completed
 132 Submit monthly project plan update             7/27/09           7/31/09    Project Managers            Agencies building   Interface                 Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                             interfaces with                                                                          4/22/09.
                                                                                                             SMART
145   Attend Entry Type/Reason Code                 7/27/09            9/4/09    Accounts Receivable (AR)    Agencies using full Functional - Accounts     Valid                                      For agenda topics and details on how to register, refer to email sent from the
      Configuration Workshop and complete                                        SMEs                        Accounts Receivable Receivable                                                           Sunflower Project on 6/26/09.
      activity                                                                                               (AR) functionality
                                                                                                             (tracking                                                                                Dates: This event occurs in several two-hour sessions July 27 - 30, 2009 and
                                                                                                             receivables,                                                                             August 3 - 6, 2009. Your workshop confirmation will confirm the date, time, and
                                                                                                             customer balances,                                                                       location for your selected session.
                                                                                                             etc)                                                                                     Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                      emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                      the session with any questions you may have.

                                                                                                                                                                                                      After the event, please share your feedback. A link to the follow-up survey will
179   Complete "Ship To/Bill To" Locations           8/6/09           8/20/09    Purchasing (PO) SMEs        All agencies        Functional - Purchasing   Valid                                      Configuration activities helpparticipants. Project determine agency-specific
                                                                                                                                                                                                      be emailed to all registered the Sunflower
      Configuration Activity                                                                                                                                                                          values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                      from the Sunflower Project on 8/6/09.
183   Complete Asset Agency Configuration            8/7/09           8/21/09    Asset Management (AM)       All agencies        Functional - Asset        Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                   SMEs                                            Management                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                      from the Sunflower Project on 8/7/09.
184   Complete Insurance Types Configuration         8/7/09           8/21/09    Asset Management (AM)       All agencies        Functional - Asset        Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                   SMEs                                            Management                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                      from the Sunflower Project on 8/7/09.
 50   Attend Change Agent Network Meeting           8/12/09           8/12/09    Change Agents               Agencies using      General Enterprise        Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #4                                                                                                     SMART               Readiness                                                            and details on how to register will be sent to all Change Agents in July, 2009.

                                                                                                                                                                                                      Date and Time: August 12, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by August 10, 2009. Please print any handouts you
                                                                                                                                                                                                      wish to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
260   Complete Remit To Addresses                   8/13/09           8/21/09    Accounts Receivable (AR)    Agencies using the Functional - Accounts      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                     and Billing (BI) SMEs       Accounts Receivable Receivable                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                             (AR) and Billing (BI)                                                                    from the Sunflower Project on 8/13/09.
                                                                                                             modules in SMART

255   Complete Conversion of Time Reporter          8/13/09           10/16/09   Time and Labor SMEs, Time   Agencies using Time Functional - Time and     Valid
      Data                                                                       and Labor contacts          and Labor at SMART Labor
                                                                                                             go-live
190   Complete Standard Warranty                    8/14/09           8/28/09    Asset Management (AM)       All agencies        Functional - Asset        Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                     SMEs                                            Management                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                      from the Sunflower Project on 8/14/09.
 59   Attend Asset Management Business              8/17/09           10/8/09    Primary and Asset           Agencies using the Functional - Asset         Valid                                      This Business Process Workshop will discuss Asset Management. For details on
      Process Workshop                                                           Management (AM) SMEs        Asset Management Management                                                              how to register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                                             (AM) module in
                                                                                                             SMART                                                                                    Dates: This event occurs in four-hour sessions August 17 - October 8, 2009. Your
                                                                                                                                                                                                      workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                      selected session.
                                                                                                                                                                                                      Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                      the Sunflower Project website.

                                                                                                                                                                                                      After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                      be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                      32 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                  Date
             Task Description                                                       Audience (contacts)                                  Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                      (agencies)                                                               Completed
 30 Complete Agency Impact Analysis                 8/17/09           11/30/09   Primary contacts and Subject Agencies using      General Enterprise        Valid
                                                                                 Matter Experts (SMEs)        SMART               Readiness

 43   Communicate the updated agency                8/17/09           1/31/10    Primary contacts and Subject Agencies using      General Enterprise        Valid
      specific business processes to agency                                      Matter Experts (SMEs)        SMART               Readiness
      staff
220   Monthly Interface Meeting and Testing         8/18/09           8/18/09    Primary and Technical       Agencies building    Interface                 Valid                                      The date, time, and location for this event have been confirmed. For details on
      Workshop                                                                   contacts and Project        interfaces with                                                                           how to register, refer to email sent from the Sunflower Project on 8/3/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                       Date and Time: August 18, 2009 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                       Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                       attendees prior to the event.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                       will also be emailed to all registered participants.

187   Complete Financing Codes Configuration        8/18/09           8/28/09    Asset Management (AM)       All agencies         Functional - Asset        Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                   SMEs                                             Management                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                       from the Sunflower Project on 8/18/09.
173   Complete Departments Configuration            8/18/09           9/11/09    Projects and Grants (PC)    Agencies using the Functional - Projects and Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                   SMEs                        Grants (GM) module Grants                                                                 values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                             in SMART                                                                                  from the Sunflower Project on 8/18/09.
 31   Attend Purchasing Business Process            8/19/09           10/7/09    Primary and Purchasing (PO) Agencies using the Functional - Purchasing Valid                                          This Business Process Workshop will discuss Purchasing. For details on how to
      Workshop                                                                   contacts                    Purchasing (PO)                                                                           register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                                             module in SMART
                                                                                                                                                                                                       Dates: This event occurs in four-hour sessions August 19 - October 7, 2009. Your
                                                                                                                                                                                                       workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                       selected session.
                                                                                                                                                                                                       Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                       the Sunflower Project website.

                                                                                                                                                                                                       After the event, please share your feedback. A link to the follow-up survey will
 39   Attend Accounts Payable and Travel &          8/19/09           10/7/09    Primary and Accounts        Agencies using the   Functional - Accounts     Valid                                      This Business all registered participants.
                                                                                                                                                                                                       be emailed toProcess Workshop will discuss Accounts Payable and Travel &
      Expense Business Process Workshop                                          Payable (AP) contacts       Accounts Payable     Payable                                                              Expense. For details on how to register, refer to email sent from the Sunflower
                                                                                                             (AP) module in                                                                            Project on 7/31/09.
                                                                                                             SMART
                                                                                                                                                                                                       Dates: This event occurs in four-hour sessions August 19 - October 7, 2009. Your
                                                                                                                                                                                                       workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                       selected session.
                                                                                                                                                                                                       Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                       the Sunflower Project website.

                                                                                                                                                                                                       After the event, please share your feedback. A link to the follow-up survey will
178   Complete Business Unit (BU) Default           8/20/09            9/4/09    Purchasing (PO) SMEs        All agencies         Functional - Purchasing   Valid                                      Configuration all registered the Sunflower
                                                                                                                                                                                                       be emailed to activities helpparticipants. Project determine agency-specific
      Configuration Activity                                                                                                                                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                       from the Sunflower Project on 8/6/09.
 66   Attend Projects & Grants Business             8/24/09           9/15/09    Primary and Projects and    Agencies using the Functional - Projects and Valid                                        This Business Process Workshop will discuss Projects & Grants. For details on
      Process Workshop                                                           Grants (PC) contacts        Project Costing (PC) Grants                                                               how to register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                                             module in SMART
                                                                                                                                                                                                       Dates: This event occurs in four-hour sessions August 24 - September 15, 2009.
                                                                                                                                                                                                       Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                       selected session.
                                                                                                                                                                                                       Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                       the Sunflower Project website.

                                                                                                                                                                                                       After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                       be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                       33 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                                Date
              Task Description                                                      Audience (contacts)                                 Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                       (agencies)                                                             Completed
 133 Submit monthly project plan update             8/25/09           8/31/09    Project Managers            Agencies building   Interface                Valid
                                                                                                             interfaces with
                                                                                                             SMART
 48   Attend Deposit and Interfunds Business        8/25/09           10/14/09   Primary, Accounts           Agencies using      Functional - Accounts    Valid                                      This Business Process Workshop will discuss Deposit & Interfund. For details on
      Process Workshop                                                           Receivable (AR), and        SMART               Receivable                                                          how to register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                 Accounts Payable (AP)
                                                                                 contacts                                                                                                            Dates: This event occurs in four-hour sessions August 25 - October 14, 2009.
                                                                                                                                                                                                     Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                     selected session.
                                                                                                                                                                                                     Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                     the Sunflower Project website.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                     be emailed to all registered participants.
232   Monthly Data Conversion Meeting               8/26/09           8/26/09    Primary and Technical       Agencies converting Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        data into SMART via                                                                     how to register, refer to email sent from the Sunflower Project on 8/10/09.
                                                                                 Managers                    file upload
                                                                                                                                                                                                     Date and Time: August 26, 2009, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.

 75   Attend General Ledger and                     8/26/09           10/12/09   Primary, General Ledger     Agencies using      Functional - General     Valid                                      This Business Process Workshop will discuss General Ledger and Commitment
      Commitment Control Business Process                                        (GL), and Budget contacts   SMART               Ledger                                                              Control. For details on how to register, refer to email sent from the Sunflower
      Workshop                                                                                                                                                                                       Project on 7/31/09.

                                                                                                                                                                                                     Dates: This event occurs in four-hour sessions August 26 - October 12, 2009.
                                                                                                                                                                                                     Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                     selected session.
                                                                                                                                                                                                     Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                     the Sunflower Project website.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
221   Monthly Interface Meeting                      9/8/09            9/8/09    Primary and Technical       Agencies building   Interface                Valid                                      be emailed to all registered for this event
                                                                                                                                                                                                     The date, time, and locationparticipants. have been confirmed. For details on
                                                                                 contacts and Project        interfaces with                                                                         how to register, refer to email sent from the Sunflower Project on 8/26/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                     Date and Time: September 8, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.

 52   Complete agency readiness assessment          9/16/09           9/30/09    Primary contacts            Agencies using      General Enterprise       Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      #2                                                                                                     SMART               Readiness                                                           9/16/09.
265   Reporting Need Analysis                       9/17/09           11/13/09   Primary contacts            Agencies using      Functional - Reporting   Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                             SMART                                                                                   9/17/09.
134   Submit monthly project plan update            9/21/09           9/30/09    Project Managers            Agencies building   Interface                Valid
                                                                                                             interfaces with
                                                                                                             SMART




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                      34 of 130                                                                                                Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                  Start             End                                          Audience                                                              Date
                  Task Description                                                   Audience (contacts)                                 Category          Task Status   Agency Status                                                 Task Details
 ID                                                   Date              Date                                        (agencies)                                                           Completed
  23 Clean-up and extract data (for systems          9/21/09           11/6/09    Technical contacts and      Agencies converting Data Conversion         Valid
     to be de-commissioned) and send data                                         Project Managers            data into SMART via
     file(s) to Sunflower Project for assembly                                                                file upload
     testing
 264 Time and Labor Task Profile and Combo           9/21/09           11/6/09    Time and Labor SMEs, Time   Agencies using Time Functional - Time and   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
     Code Upload                                                                  and Labor contacts          and Labor at SMART Labor                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                              go-live                                                                                from Brent Smith on 9/21/09.
234   Monthly Data Conversion Meeting                9/23/09           9/23/09    Primary and Technical       Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                  contacts and Project        data into SMART via                                                                    how to register, refer to email sent from the Sunflower Project on 9/15/09.
                                                                                  Managers                    file upload
                                                                                                                                                                                                     Date and Time: September 23, 2009, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.

 58   Attend Change Agent Network Meeting            9/30/09           9/30/09    Change Agents               Agencies using      General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #5                                                                                                      SMART               Readiness                                                          and details on how to register will be sent to all Change Agents in September,
                                                                                                                                                                                                     2009.

                                                                                                                                                                                                     Date and Time: September 30, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by September 28, 2009. Please print any handouts
                                                                                                                                                                                                     you wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
222   Monthly Interface Meeting                     10/13/09           10/13/09   Primary and Technical       Agencies building   Interface               Valid                                      will also be emailed location for this event have been confirmed. For details on
                                                                                                                                                                                                     The date, time, and to all registered participants.
                                                                                  contacts and Project        interfaces with                                                                        how to register, refer to email sent from the Sunflower Project on 10/1/09.
                                                                                  Managers                    SMART
                                                                                                                                                                                                     Date and Time: October 13, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Curtis State Office Building, Room 530, 1000 SW Jackson Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.

209   Complete Charge Codes Configuration           10/13/09           10/30/09   Billing (BI) SMEs          Agencies using the   Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                               Billing module in    Receivable                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                             SMART                                                                                   from the Sunflower Project on 10/13/09.
256   Attend Imprest/Petty Cash Workshop            10/19/09           11/30/09   Accounts Payable (AP) SMEs Agencies that        Functional - Accounts   Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                                             currently have       Payable                                                            how to register, refer to email sent from the Sunflower Project on 9/30/09. For
                                                                                                             Imprest/Petty Cash                                                                      details on the configuration activity, refer to email sent from the Sunflower
                                                                                                             accounts                                                                                Project on 10/29/09.

                                                                                                                                                                                                     Dates: This event occurs in three-hour sessions October 19 - October 26, 2009.
                                                                                                                                                                                                     Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                     selected session.
                                                                                                                                                                                                     Materials and Handouts: Workshop materials and handouts will be distributed
                                                                                                                                                                                                     to attendees at the workshop.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                     be emailed to all registered participants.



           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                      35 of 130                                                                                               Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                 Start              End                                        Audience                                                             Date
              Task Description                                                      Audience (contacts)                                Category         Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                      (agencies)                                                          Completed
 201 Complete SpeedChart Configuration             10/20/09           11/30/09   Accounts Payable (AP) SMEs Agencies using the Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
     Activity                                                                                               Accounts Payable    Payable                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                            (AP) module in                                                                        from the Sunflower Project on 10/20/09.
                                                                                                            SMART
235   Monthly Data Conversion Meeting              10/21/09           10/21/09   Primary and Technical      Agencies converting Data Conversion        Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project       data into SMART via                                                                   how to register, refer to email sent from the Sunflower Project on 10/12/09.
                                                                                 Managers                   file upload
                                                                                                                                                                                                  Date and Time: October 21, 2009, from 2:00 PM to 3:00 PM
                                                                                                                                                                                                  Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.

                                                                                                                                                                                                  After the event, please share your feedback. The link will be emailed to all
                                                                                                                                                                                                  registered participants.

135   Submit monthly project plan update           10/26/09           10/30/09   Project Managers           Agencies building   Interface              Valid
                                                                                                            interfaces with
                                                                                                            SMART
 64   Attend Change Agent Network Meeting          10/28/09           10/28/09   Change Agents              Agencies using      General Enterprise     Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #6                                                                                                    SMART               Readiness                                                         and details on how to register, refer to email sent from the Sunflower Project on
                                                                                                                                                                                                  10/8/09.

                                                                                                                                                                                                  Date and Time: October 28, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                  Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                  ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                  Sunflower Project website by October 26, 2009. Please print any handouts you
                                                                                                                                                                                                  wish to have with you during the meeting.

                                                                                                                                                                                                  After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                  the Sunflower Project website contains a link to the follow-up survey. The link
193   Complete Expense Type Configuration          10/29/09           11/20/09   Accounts Payable (AP) SMEs Agencies using the Functional - Accounts   Valid                                      will also be emailed to all registered participants. determine agency-specific
                                                                                                                                                                                                  Configuration activities help the Sunflower Project
      Activity                                                                                              Accounts Payable    Payable                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                            (AP) module in                                                                        from the Sunflower Project on 10/29/09.
                                                                                                            SMART
 25   Clean-up and extract data (for systems        11/6/09           1/18/10    Technical contacts and     Agencies converting Data Conversion        Valid
      to be de-commissioned) and send data                                       Project Managers           data into SMART via
      file(s) to Sunflower Project for Mock                                                                 file upload
      Conversion #2
124   Clean-up and extract data (for systems        11/6/09           1/18/10    Technical contacts and     Agencies converting Data Conversion        Valid
      to be de-commissioned) and send data                                       Project Managers           data into SMART via
      file(s) to Sunflower Project for Mock                                                                 file upload
      Conversion #1
223   Monthly Interface Meeting                    11/10/09           11/10/09   Primary and Technical      Agencies building   Interface              Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project       interfaces with                                                                       how to register, refer to email sent from the Sunflower Project on 10/21/09.
                                                                                 Managers                   SMART
                                                                                                                                                                                                  Date and Time: November 10, 2009 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Curtis State Office Building, Room 530, 1000 SW Jackson Ave., Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                     36 of 130                                                                                              Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start              End                                         Audience                                                              Date
              Task Description                                                      Audience (contacts)                                 Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                       (agencies)                                                           Completed
 236 Monthly Data Conversion Meeting               11/17/09           11/17/09   Primary and Technical       Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        data into SMART via                                                                    how to register, refer to email sent from the Sunflower Project on 10/23/09.
                                                                                 Managers                    file upload
                                                                                                                                                                                                    Date and Time: November 17, 2009, from 9:00 AM to 10:00 AM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.


136   Submit monthly project plan update           11/23/09           11/30/09   Project Managers            Agencies building   Interface               Valid
                                                                                                             interfaces with
                                                                                                             SMART
266   Interfund Contacts                            12/3/09           12/23/09   Primary, Accounts           Agencies using      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
                                                                                 Receivable (AR), and        SMART               Receivable                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                 Accounts Payable (AP)                                                                                              from the Sunflower Project on 12/3/09.
                                                                                 contacts
148   Attend Workflow Configuration                 12/3/09           12/31/09   Purchasing (PO) SMEs,       All agencies        Functional - General    Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      Workshop and complete activity                                             Accounts Payable (AP) SMEs,                                                                                        and details on how to register, refer to email sent from the Sunflower Project on
                                                                                 Travel & Expenses SMEs and                                                                                         11/2/09.
                                                                                 General Ledger (GL) SMEs
                                                                                                                                                                                                    Date and Time: December 3, 2009 or December 8, 2009 from 8:00 AM to 4:15
                                                                                                                                                                                                    PM
                                                                                                                                                                                                    Location: Kansas Museum of History, 6425 SW 6th Ave, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees at the event.

                                                                                                                                                                                                    After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                    the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                    will also be emailed to all registered participants.
 70   Complete agency readiness assessment          12/8/09           12/23/09   Primary contacts            Agencies using      General Enterprise      Valid
      #3                                                                                                     SMART               Readiness
 71   Attend Change Agent Network Meeting           12/9/09           12/9/09    Change Agents               Agencies using      General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #7                                                                                                     SMART               Readiness                                                          and details on how to register will be sent to all Change Agents in November,
                                                                                                                                                                                                    2009.

                                                                                                                                                                                                    Date and Time: December 9, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                    Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                    ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                    Sunflower Project website by December 7, 2009. Please print any handouts you
                                                                                                                                                                                                    wish to have with you during the meeting.

                                                                                                                                                                                                    After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                    the Sunflower Project website contains a link to the follow-up survey. The link
233   Monthly Interface Meeting                    12/10/09           12/10/09   Primary and Technical       Agencies building   Interface               Valid                                      The date, time, and to all registered participants.
                                                                                                                                                                                                    will also be emailed location for this event have been confirmed. For details on
                                                                                 contacts and Project        interfaces with                                                                        how to register, refer to email sent from the Sunflower Project on 11/17/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                    Date and Time: December 10, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                    Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                    Topeka,
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                      37 of 130                                                                                               Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start              End                                         Audience                                                              Date
              Task Description                                                      Audience (contacts)                                 Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                       (agencies)                                                           Completed
 237 Monthly Data Conversion Meeting               12/17/09           12/17/09   Primary and Technical       Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        data into SMART via                                                                    how to register, refer to email sent from the Sunflower Project on 11/23/09.
                                                                                 Managers                    file upload
                                                                                                                                                                                                    Date and Time: December 17, 2009, from 9:00 AM to 10:00 AM
                                                                                                                                                                                                    Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                    Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
269   Confirm Trainer and Driver                   12/18/09           12/31/09   Technical Contacts          All agencies         Training               Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      Workstations Meet Technical                                                                            providing SMART                                                                        12/18/09.
      Requirements for Completion of WBT                                                                     trainers and drivers

268   Agency trainers and drivers complete         12/18/09           1/31/10    All SMART trainers and      All agencies         Training               Valid
      100 and 200-level WBT                                                      drivers                     providing SMART
                                                                                                             trainers and drivers

137   Submit monthly project plan update           12/24/09           12/31/09   Project Managers            Agencies building    Interface              Valid
                                                                                                             interfaces with
                                                                                                             SMART
 77   Confirm End-Users Workstations Meet            1/1/10           2/28/10    Technical contacts          Agencies using       General Enterprise     Valid
      Technical Requirements for WBT and Go-                                                                 SMART                Readiness
      Live
 79   Become current on all bank                     Jan-10           May-10     Primary contacts            All agencies         General Enterprise     Valid
      reconciliations and resolve any                                                                                             Readiness
      reconciliation issues
 80   Develop agency go-live contingency plan        1/1/10           5/28/10    Technical contacts           Agencies using      General Enterprise     Valid
      and procedures                                                                                          SMART               Readiness
 81   Resolve transactions (GL, AP, PO, etc.) in     Jan-10           May-10     Primary contacts and Subject All agencies        Functional - General   Valid
      error and pay all open vouchers                                            Matter Experts (SMEs)

 68   Complete role mapping for all SMART            1/6/10            2/5/10    Primary contacts            Agencies using       General Enterprise     Valid                                      The Role Mapping Workshops will occur in January. For details on how to
      users                                                                                                  SMART                Readiness                                                         register, refer to email sent from the Sunflower Project on 12/11/09.

                                                                                                                                                                                                    Dates: This event occurs in several one and a half hour sessions January 6 -14,
                                                                                                                                                                                                    2010. Your workshop confirmation will confirm the date, time, and location for
                                                                                                                                                                                                    your selected session.

                                                                                                                                                                                                    Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                    given to attendees at the workshop.

                                                                                                                                                                                                    After the event, please share your feedback. A link to the follow-up survey will
240   Monthly Interface Meeting                     1/12/10           1/12/10    Primary and Technical       Agencies building    Interface              Valid                                      be emailed to all registered participants. have been confirmed. For details on
                                                                                                                                                                                                    The date, time, and location for this event
                                                                                 contacts and Project        interfaces with                                                                        how to register, refer to email sent from the Sunflower Project on 12/15/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                    Date and Time: January 12, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                    Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                    Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.


224   Clean-up and extract data (for systems        1/18/10            3/5/10    Technical contacts and      Agencies converting Data Conversion         Valid                                      Mock Conversion #3 will involve submission of only the Asset files from agencies.
      to be de-commissioned) and send data                                       Project Managers            data into SMART via                                                                    Other conversion files will be processed using the files from previous mocks. All
      file(s) to Sunflower Project for Mock                                                                  file upload                                                                            future conversion tasks will require all applicable conversions from an agency.
      Conversion #3 (submit asset conversion
      file)




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                          38 of 130                                                                                           Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                      Audience                                                                   Date
              Task Description                                                     Audience (contacts)                                   Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                     (agencies)                                                                Completed
 83 Attend Change Agent Network Meeting             1/20/10           1/20/10   Change Agents               Agencies using        General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. For details on
     #8                                                                                                     SMART                 Readiness                                                           how to register, refer to email sent from the Sunflower Project on 12/15/09.

                                                                                                                                                                                                      Date and Time: January 20, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                      ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                      Sunflower Project website by January 15, 2010. Please print any handouts you
                                                                                                                                                                                                      wish to have with you during the meeting.

                                                                                                                                                                                                      After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                      the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                      will also be emailed to all registered participants.
270   Identify SMART help desk contacts             1/21/10           2/5/10    Primary Contacts            Agencies using        Cutover and Post Go-Live Valid
                                                                                                            SMART                 Activities
138   Submit monthly project plan update            1/25/10           1/29/10   Project Managers            Agencies building     Interface                Valid
                                                                                                            interfaces with
                                                                                                            SMART
246   Monthly Data Conversion Meeting               1/27/10           1/27/10   Primary and Technical       Agencies converting   Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                contacts and Project        data into SMART via                                                                       how to register, refer to email sent from the Sunflower Project on 12/17/09.
                                                                                Managers                    file upload
                                                                                                                                                                                                      Date and Time: January 27, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                      Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.
267   Agency Trainers and Drivers Attend            1/27/10           1/27/10   All SMART trainers and      All agencies         Training                  Valid                                      The time and location for this event have been confirmed. Agenda topics and
      Train-the-Trainer Kickoff                                                 drivers                     providing SMART                                                                           details on how to register will be sent to the appropriate contacts prior to the
                                                                                                            trainers and drivers                                                                      event.

                                                                                                                                                                                                      Date and Time: January 27, 2010 from 9:00 AM - 4:00 PM.
                                                                                                                                                                                                      Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave,
                                                                                                                                                                                                      Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees at the event.


 87   Agency trainers and drivers attend pilot       Feb-10           Mar-10    All SMART trainers and      All agencies         Training                  Valid
      training                                                                  drivers                     providing SMART
                                                                                                            trainers and drivers

241   Monthly Interface Meeting                     2/10/10           2/10/10   Primary and Technical       Agencies building     Interface                Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                contacts and Project        interfaces with                                                                           how to register, refer to email sent from the Sunflower Project on 1/21/10.
                                                                                Managers                    SMART
                                                                                                                                                                                                      Date and Time: February 10, 2010, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                      Location: Curtis State Office Building, 1000 SW Jackson, Room 530, Topeka
                                                                                                                                                                                                      Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                      attendees prior to the event.


273   Updates to Department ID Configuration        2/12/10           3/5/10    General Ledger, Budget,     Agencies using        Functional - General     Valid                                      This is an update to the Department ID Configuration Activity, Task 157.
      Activity                                                                  SHaRP contacts and Division SMART                 Ledger
                                                                                of Budget Analysts

 86   Complete agency readiness assessment          2/15/10           3/1/10    Primary contacts            Agencies using        General Enterprise       Valid
      #4                                                                                                    SMART                 Readiness




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                         39 of 130                                                                                              Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start              End                                      Audience                                                                  Date
              Task Description                                                     Audience (contacts)                                   Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                     (agencies)                                                               Completed
 91 Attend Change Agent Network Meeting             2/17/10           2/17/10   Change Agents               Agencies using        General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. For details on
     #9                                                                                                     SMART                 Readiness                                                          how to register, refer to email sent from the Sunflower Project on 1/29/10.

                                                                                                                                                                                                     Date and Time: February 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by February 15, 2010. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.
139   Submit monthly project plan update            2/22/10           2/26/10   Project Managers            Agencies building     Interface               Valid
                                                                                                            interfaces with
                                                                                                            SMART
272   Updates to Program Code Configuration         2/22/10           3/12/10   General Ledger, Budget,     Agencies using        Functional - General    Valid                                      This is an update to the Program Code Configuration Activity, Task 154.
      Activity                                                                  SHaRP contacts and Division SMART                 Ledger
                                                                                of Budget Analysts

247   Monthly Data Conversion Meeting               2/25/10           2/25/10   Primary and Technical       Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                     Date and Time: February 25, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.
274   Updates to Agency Use Configuration           2/26/10           3/19/10   General Ledger (GL) and     Agencies using        Functional - General    Valid                                      This is an update to the Agency Use Configuration Activity, Task 211.
      Activity                                                                  Budget contacts             SMART                 Ledger
275   Updates to Service Location                   2/26/10           3/19/10   Primary, General Ledger     Agencies using        Functional - General    Valid                                      This is an update to the Service Location Configuration Activity, Task 212.
      Configuration Activity                                                    (GL), and Budget contacts   SMART                 Ledger
 94   Agency trainers attend Teach-Back             Mar-10            Mar-10    All SMART trainers          All agencies          Training                Valid
      Sessions                                                                                              providing SMART
                                                                                                            trainers
 95   Selected agency staff participate in           3/1/10           5/30/10   To be determined            To be determined      Sunflower Project UAT   Valid
      SMART user acceptance testing
 88   Enroll agency staff in level 3 WBT and        Mar-10            Jun-10    Training contacts           Agencies using        Training                Valid
      ILT SMART training                                                                                    SMART
 89   Ensure all agency staff are enrolled and      Mar-10            Jun-10    Training contacts           Agencies using        Training                Valid
      confirmed for training sessions                                                                       SMART
257   Agency staff complete 100 and 200-level       Mar-10            Jun-10    All financial staff         Agencies using        Training                Valid
      WBT training                                                                                          SMART
259   Monitor agency staff completion of WBT        Mar-10            Jun-10    Training contacts           Agencies using        Training                Valid
      training                                                                                              SMART
225   Clean-up and extract data (for systems         3/5/10           3/8/10    Technical contacts and      Agencies converting   Data Conversion         Valid
      to be de-commissioned) and send data                                      Project Managers            data into SMART via
      files to Sunflower Project for Dry Run of                                                             file upload
      cutover activities as described in cutover
      plan submit Customer, Asset, Pending
      Item, Purchasing Contract and Project
      Conversion files.
242   Monthly Interface Meeting                      3/9/10           3/9/10    Primary and Technical       Agencies building     Interface               Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project        interfaces with                                                                          and details on how to register will be sent to primary, technical and project
                                                                                Managers                    SMART                                                                                    manager contacts prior to the event.

                                                                                                                                                                                                     Date and Time: March 9, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                     Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                     attendees prior to the event.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                          40 of 130                                                                                            Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                Start              End                                      Audience                                                                      Date
               Task Description                                                    Audience (contacts)                                    Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                    (agencies)                                                                   Completed
 276 Updates to ChartField 2 Configuration          Mar-10            Mar-10    Primary, General Ledger     KDOT and KHPA          Functional - General      Valid
     Activity                                                                   (GL), and Budget contacts                          Ledger
 277 Updates to Business Unit (BU) Default          Mar-10            Mar-10    Purchasing (PO) SMEs        All agencies           Functional - Purchasing   Valid                                      This is an update to the Business Unit (BU) Default Configuration Activity, Task
     Configuration Activity                                                                                                                                                                             178
 278 Updates to Entry Type/Reason Code              Mar-10            Mar-10    Accounts Receivable (AR)    Agencies using full Functional - Accounts        Valid                                      This is an update to the Entry Type/Reason Code Configuration Activity, Task 145
     Configuration Activity                                                     SMEs                        Accounts Receivable Receivable
                                                                                                            (AR) functionality
                                                                                                            (tracking
                                                                                                            receivables,
                                                                                                            customer balances,
                                                                                                            etc)
279   Updates to Grants Setup Activity              Mar-10            Mar-10    Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      This is an update to the Grants Setup Activity, Task 166
                                                                                SMEs                        Grants (GM) module     Grants
                                                                                                            in SMART
280   Updates to Projects Setup Configuration       Mar-10            Mar-10    Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      This is an update to the Projects Setup Configuration Activity, Task 169
      Activity                                                                  SMEs                        Project Costing (PC)   Grants
                                                                                                            module in SMART

281   Updates to SpeedChart Configuration           Mar-10            Mar-10    Accounts Payable (AP) SMEs Agencies using the      Functional - Accounts     Valid                                      This is an update to the SpeedChart Configuration Activity, Task 201
      Activity                                                                                             Accounts Payable        Payable
                                                                                                           (AP) module in
                                                                                                           SMART
282   Updates to Time and Labor Taskgroup           Mar-10            Mar-10    Time and Labor SMEs, Time Agencies using Time      Functional - Time and     Valid                                      This is an update to the Time and Labor Taskgroup and Task Profile Configuration
      and Task Profile Configuration Activity                                   and Labor contacts         and Labor at SMART      Labor                                                                Activity (Step 1&2), Task 254
      (Step 1&2)                                                                                           go-live
283   Updates to Conversion of Time Reporter        Mar-10            Mar-10    Time and Labor SMEs, Time Agencies using Time      Functional - Time and     Valid                                      This is an update to the Conversion of Time Reporter Data, Task 255
      Data                                                                      and Labor contacts         and Labor at SMART      Labor
                                                                                                           go-live
284   Updates to Time and Labor Task Profile        Mar-10            Mar-10    Time and Labor SMEs, Time Agencies using           Functional - Time and     Valid                                      This is an update to Time and Labor Task Profile and Combo Code Upload, Task
      and Combo Code Upload                                                     and Labor contacts         SMART                   Labor                                                                264
286   Send confirmation to Sunflower Project        3/15/10           3/15/10   Project Managers           Agencies building       Interface                 Valid
      agency has completed Stage 6 testing.                                                                interfaces with
                                                                                                           SMART
 96   Attend Change Agent Network Meeting           3/17/10           3/17/10   Change Agents              Agencies using          General Enterprise        Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #10                                                                                                  SMART                   Readiness                                                            and details on how to register will be sent to all Change Agents in March, 2010.

                                                                                                                                                                                                        Date and Time: March 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                        ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                        Sunflower Project website by March 15, 2010. Please print any handouts you
                                                                                                                                                                                                        wish to have with you during the meeting.

                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                        will also be emailed to all registered participants.
248   Monthly Data Conversion Meeting               3/24/10           3/24/10   Primary and Technical       Agencies converting Data Conversion              Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project        data into SMART via                                                                         and details on how to register will be sent to the primary, technical and project
                                                                                Managers                    file upload                                                                                 manager contacts prior to the event.

                                                                                                                                                                                                        Date and Time: March 24, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                        Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                        attendees prior to the event.
140   Submit monthly project plan update            3/25/10           3/31/10   Project Managers            Agencies building      Interface                 Valid
                                                                                                            interfaces with
                                                                                                            SMART
 99   Complete agency readiness assessment           Apr-10           Apr-10    Primary contacts            Agencies using         General Enterprise        Valid
      #5                                                                                                    SMART                  Readiness




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                        41 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                    AGENCY TASK LIST



Task                                                  Start            End                                      Audience                                                                 Date
              Task Description                                                     Audience (contacts)                                Category           Task Status   Agency Status                                                 Task Details
 ID                                                   Date             Date                                    (agencies)                                                              Completed
 271 Attend SMART Help Desk Kickoff                  4/1/10           4/1/10    SMART Help Desk Contacts   Agencies using      Cutover and Post Go-Live Valid                                      The time and location for this event have been confirmed. Agenda topics and
     Meeting                                                                                               SMART               Activities                                                          details on how to register will be sent to the appropriate contacts prior to the
                                                                                                                                                                                                   event.

                                                                                                                                                                                                   Date and Time: April 1, 2010 from 9:00 AM - 11:00 AM.
                                                                                                                                                                                                   Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave, Marvin
                                                                                                                                                                                                   Auditorium (room ABC), Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees at the event.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
100   Prepare for cutover activities                 4/1/10           4/30/10   Primary and Technical      Agencies using      Cutover and Post Go-Live Valid                                      will also be emailed to all registered participants.
                                                                                contacts and Project       SMART               Activities
                                                                                Managers
258   Agency staff complete 300-level WBT            Apr-10           Jun-10    All financial staff        Agencies using      Training                 Valid
      training                                                                                             SMART
101   Agency staff attend SMART training             Apr-10           Jun-10    All financial staff        Agencies using      Training                 Valid
                                                                                                           SMART
102   Monitor agency staff attendance at             Apr-10           Jun-10    Training contacts          Agencies using      Training                 Valid
      training                                                                                             SMART
 78   Identify and schedule agency staff for         Apr-10           Apr-10    To be determined           To be determined    Sunflower Project UAT    Valid
      user acceptance testing
243   Monthly Interface Meeting                     4/13/10           4/13/10   Primary and Technical      Agencies building   Interface                Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       interfaces with                                                                         and details on how to register will be sent to primary, technical and project
                                                                                Managers                   SMART                                                                                   manager contacts prior to the event.

                                                                                                                                                                                                   Date and Time: April 13, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                   Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                   Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.
103   Attend Change Agent Network Meeting           4/14/10           4/14/10   Change Agents              Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #11                                                                                                  SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                   Date and Time: April 14, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                   Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                   ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                   Sunflower Project website by April 12, 2010. Please print any handouts you wish
                                                                                                                                                                                                   to have with you during the meeting.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                   will also be emailed to all registered participants.
107   Extract data (for systems to be de-           4/19/10           6/7/10    Technical contacts and     Agencies converting Data Conversion          Valid
      commissioned) and send final data                                         Project Managers           data into SMART via
      file(s) according to cutover schedule                                                                file upload
      Customer, Asset, Pending Item,
      Purchasing Contract and Project
      Conversion files.
249   Monthly Data Conversion Meeting               4/21/10           4/21/10   Primary and Technical      Agencies converting Data Conversion          Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                   Date and Time: April 21, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                       42 of 130                                                                                             Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                    AGENCY TASK LIST



Task                                                 Start              End                                    Audience                                                                  Date
              Task Description                                                     Audience (contacts)                                Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                   (agencies)                                                               Completed
 141 Submit monthly project plan update             4/26/10           4/30/10   Project Managers         Agencies building     Interface                Valid
                                                                                                         interfaces with
                                                                                                         SMART
106   Complete agency readiness assessment          May-10            May-10    Primary contacts         Agencies using        General Enterprise       Valid
      #6                                                                                                 SMART                 Readiness
108   Review and prepare for week 1 activities       5/1/10           6/30/10   Primary and Technical    Agencies using        Cutover and Post Go-Live Valid
                                                                                contacts and Project     SMART                 Activities
                                                                                Managers
244   Monthly Interface Meeting                     5/11/10           5/11/10   Primary and Technical    Agencies building     Interface                Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project     interfaces with                                                                           and details on how to register will be sent to primary, technical and project
                                                                                Managers                 SMART                                                                                     manager contacts prior to the event.

                                                                                                                                                                                                   Date and Time: May 11, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                   Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                   Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.
109   Attend Change Agent Network Meeting           5/13/10           5/13/10   Change Agents            Agencies using        General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #12                                                                                                SMART                 Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                   Date and Time: May 13, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                   Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                   ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                   Sunflower Project website by May 10, 2010. Please print any handouts you wish
                                                                                                                                                                                                   to have with you during the meeting.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                   will also be emailed to all registered participants.
250   Monthly Data Conversion Meeting               5/19/10           5/19/10   Primary and Technical    Agencies converting Data Conversion            Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project     data into SMART via                                                                       and details on how to register will be sent to the primary, technical and project
                                                                                Managers                 file upload                                                                               manager contacts prior to the event.

                                                                                                                                                                                                   Date and Time: May 19, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.
142   Submit monthly project plan update            5/25/10           5/31/10   Project Managers         Agencies building     Interface                Valid
                                                                                                         interfaces with
                                                                                                         SMART
112   Complete agency readiness assessment           Jun-10           Jun-10    Primary contacts         Agencies using        General Enterprise       Valid
      #7                                                                                                 SMART                 Readiness
226   Stop data entry into decommissioned            Jun-10           Jun-10    Technical contacts and   Agencies converting   Data Conversion          Valid                                      The date is up to each agency as when to stop entering data in the de-
      systems                                                                   Project Managers         data into SMART via                                                                       commissioned systems.
                                                                                                         file upload

114   Attend Change Agent Network Meeting            6/7/10           6/7/10    Change Agents            Agencies using        General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #13                                                                                                SMART                 Readiness                                                           and details on how to register will be sent to all Change Agents in May, 2010.

                                                                                                                                                                                                   Date and Time: June 7, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                   Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                   ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                   Sunflower Project website by June 3, 2010. Please print any handouts you wish
                                                                                                                                                                                                   to have with you during the meeting.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                   will also be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                    43 of 130                                                                                                Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                  AGENCY TASK LIST



Task                                                 Start              End                                     Audience                                                               Date
              Task Description                                                     Audience (contacts)                              Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date              Date                                    (agencies)                                                            Completed
 251 Monthly Data Conversion Meeting                6/17/10           6/17/10   Primary and Technical    Agencies converting Data Conversion          Valid                                      The time and location for this event have not yet been confirmed. Agenda topics
                                                                                contacts and Project     data into SMART via                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                Managers                 file upload                                                                             manager contacts prior to the event.

                                                                                                                                                                                                 Date and Time: June 17, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                 Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                 Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                 attendees prior to the event.
116   Attend Change Agent Network Meeting           6/21/10           6/21/10   Change Agents            Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #14                                                                                                SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in June, 2010.

                                                                                                                                                                                                 Date and Time: June 21, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                 Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                 ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                 Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                 Sunflower Project website by June 17, 2010. Please print any handouts you wish
                                                                                                                                                                                                 to have with you during the meeting.

                                                                                                                                                                                                 After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                 the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                 will also be emailed to all registered participants.
143   Submit monthly project plan update            6/24/10           6/30/10   Project Managers         Agencies building   Interface                Valid
                                                                                                         interfaces with
                                                                                                         SMART
118   Complete cutover activities                    Jul-10           Jul-10    Primary and Technical    Agencies using      Cutover and Post Go-Live Valid
                                                                                contacts and Project     SMART               Activities
                                                                                Managers
119   Attend stabilization sessions                  Jul-10           Jul-10    Primary and Technical    Agencies using      Cutover and Post Go-Live Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                contacts and Project     SMART               Activities                                                          topics and details on how to register will be sent to all Change Agents in advance.
                                                                                Managers
121   Attend debriefing sessions                    Aug-10            Aug-10    Primary and Technical    Agencies using      Cutover and Post Go-Live Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                contacts and Project     SMART               Activities                                                          topics and details on how to register will be sent to all Change Agents in advance.
                                                                                Managers




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 2-22-10                                                                  44 of 130                                                                                                Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start               End                                        Audience                                                                    Date
               Task Description                                                      Audience (contacts)                                   Category             Task Status   Agency Status                                                 Task Details
 ID                                                  Date                Date                                      (agencies)                                                                 Completed
 269 Confirm Trainer and Driver                     12/1/09            12/31/09   Technical Contacts          All agencies         Training                    Valid
     Workstations Meet Technical                                                                              providing SMART
     Requirements for Completion of WBT                                                                       trainers and drivers

268   Agency trainers and drivers complete         12/18/09            1/31/10    All SMART trainers and      All agencies         Training                    Valid
      100 and 200-level WBT                                                       drivers                     providing SMART
                                                                                                              trainers and drivers

267   Agency Trainers and Drivers Attend            1/27/10            1/27/10    All SMART trainers and      All agencies         Training                    Valid                                      The time and location for this event have been confirmed. Agenda topics and
      Train-the-Trainer Kickoff                                                   drivers                     providing SMART                                                                             details on how to register will be sent to the appropriate contacts prior to the
                                                                                                              trainers and drivers                                                                        event.

                                                                                                                                                                                                          Date and Time: January 27, 2010 from 9:00 AM - 4:00 PM.
                                                                                                                                                                                                          Location: Topeka and Shawnee County Public Library, 1515 SW 10th Ave,
                                                                                                                                                                                                          Topeka
                                                                                                                                                                                                          Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                          attendees at the event.

                                                                                                                                                                                                          After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                          the Sunflower Project website contains a link to the follow-up survey. The link
266   Interfund Contacts                            12/3/09            12/23/09   Primary, Accounts           Agencies using          Functional - Accounts    Valid                                      will also be emailed to all registered participants. determine agency-specific
                                                                                                                                                                                                          Configuration activities help the Sunflower Project
                                                                                  Receivable (AR), and        SMART                   Receivable                                                          values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                  Accounts Payable (AP)                                                                                                   from the Sunflower Project on 12/3/09.
                                                                                  contacts
265   Reporting Need Analysis                       9/17/09            11/13/09   Primary contacts            Agencies using          Functional - Reporting   Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                              SMART                                                                                       9/17/09.
264   Time and Labor Task Profile Upload            9/21/09            11/6/09    Time and Labor SMEs, Time   Agencies using Time     Functional - Time and    Valid                                      Configuration activities help the Sunflower Project determine agency-specific
                                                                                  and Labor contacts          and Labor at SMART      Labor                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                              go-live                                                                                     from Brent Smith on 9/21/09.
260   Complete Remit To Addresses                   8/13/09            8/21/09    Accounts Receivable (AR)    Agencies using the      Functional - Accounts    Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                      and Billing (BI) SMEs       Accounts Receivable     Receivable                                                          values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                              (AR) and Billing (BI)                                                                       from the Sunflower Project on 8/13/09.
                                                                                                              modules in SMART

259   Monitor agency staff completion of WBT        Mar-10              Jun-10    Training contacts          Agencies using           Training                 Valid
      training                                                                                               SMART
258   Agency staff complete 300-level WBT           Apr-10              Jun-10    All financial staff        Agencies using           Training                 Valid
      training                                                                                               SMART
257   Agency staff complete 100 and 200-level       Mar-10              Jun-10    All financial staff        Agencies using           Training                 Valid
      WBT training                                                                                           SMART
256   Attend Imprest/Petty Cash Workshop           10/19/09            11/30/09   Accounts Payable (AP) SMEs Agencies that            Functional - Accounts    Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                                             currently have           Payable                                                             how to register, refer to email sent from the Sunflower Project on 9/30/09. For
                                                                                                             Imprest/Petty Cash                                                                           details on the configuration activity, refer to email sent from the Sunflower
                                                                                                             accounts                                                                                     Project on 10/29/09.

                                                                                                                                                                                                          Dates: This event occurs in three-hour sessions October 19 - October 26, 2009.
                                                                                                                                                                                                          Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                          selected session.
                                                                                                                                                                                                          Materials and Handouts: Workshop materials and handouts will be distributed
                                                                                                                                                                                                          to attendees at the workshop.

                                                                                                                                                                                                          After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                          be emailed to all registered participants.

255   Complete Manual Conversion of Time            8/13/09            10/16/09   Time and Labor SMEs, Time  Agencies using Time      Functional - Time and    Valid
      Reporter Data                                                               and Labor contacts         and Labor at SMART       Labor
                                                                                                             go-live
254   Complete Time and Labor Taskgroup             6/24/09            8/28/09    Time and Labor SME's, Time Agencies using Time      Functional - Time and    Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity (Step 1 and 2)                                       and Labor contacts         and Labor at SMART       Labor                                                               values or functions in SMART. More details, including information on optional
                                                                                                             go-live                                                                                      office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                          contacts.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                             45 of 130                                                                                             Printed: 11/21/2010 4:18 PM
         Sunflower Project                                                                                                   AGENCY TASK LIST



Task                                                Start               End                                      Audience                                                                 Date
               Task Description                                                    Audience (contacts)                                  Category          Task Status   Agency Status                                                 Task Details
 ID                                                 Date               Date                                     (agencies)                                                              Completed
 253 Confirm Time and Labor Workgroups             6/24/09            7/31/09   Time and Labor SME's, Time Agencies using Time   Functional - Time and   Valid
                                                                                and Labor contacts         and Labor at SMART    Labor
                                                                                                           go-live
252   Complete Time and Labor Schedule             6/24/09            7/24/09   Time and Labor SME's, Time Agencies using Time   Functional - Time and   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                    and Labor contacts         and Labor at SMART    Labor                                                              values or functions in SMART. More details, including information on optional
                                                                                                           go-live                                                                                  office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                    contacts.
251   Monthly Data Conversion Meeting              6/17/10            6/17/10   Primary and Technical      Agencies converting Data Conversion           Valid                                      The time and location for this event have not yet been confirmed. Agenda topics
                                                                                contacts and Project       data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: June 17, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
250   Monthly Data Conversion Meeting              5/19/10            5/19/10   Primary and Technical      Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: May 19, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
249   Monthly Data Conversion Meeting              4/21/10            4/21/10   Primary and Technical      Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: April 21, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
248   Monthly Data Conversion Meeting              3/24/10            3/24/10   Primary and Technical      Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: March 24, 2010 from 2:00 PM to 4:00 PM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
247   Monthly Data Conversion Meeting              2/25/10            2/25/10   Primary and Technical      Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: February 25, 2010 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.
246   Monthly Data Conversion Meeting              1/27/10            1/27/10   Primary and Technical      Agencies converting Data Conversion           Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       data into SMART via                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                Managers                   file upload                                                                              manager contacts prior to the event.

                                                                                                                                                                                                    Date and Time: January 27, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                    Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                    Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                    attendees prior to the event.




         daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                      46 of 130                                                                                               Printed: 11/21/2010 4:18 PM
         Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                Start               End                                      Audience                                                               Date
               Task Description                                                    Audience (contacts)                                Category          Task Status   Agency Status                                                 Task Details
 ID                                                 Date               Date                                     (agencies)                                                            Completed
 244 Monthly Interface Meeting                     5/11/10            5/11/10   Primary and Technical      Agencies building   Interface               Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       interfaces with                                                                        and details on how to register will be sent to primary, technical and project
                                                                                Managers                   SMART                                                                                  manager contacts prior to the event.

                                                                                                                                                                                                  Date and Time: May 11, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                  Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.
243   Monthly Interface Meeting                    4/13/10            4/13/10   Primary and Technical      Agencies building   Interface               Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       interfaces with                                                                        and details on how to register will be sent to primary, technical and project
                                                                                Managers                   SMART                                                                                  manager contacts prior to the event.

                                                                                                                                                                                                  Date and Time: April 13, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                  Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.
242   Monthly Interface Meeting                    3/9/10             3/9/10    Primary and Technical      Agencies building   Interface               Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       interfaces with                                                                        and details on how to register will be sent to primary, technical and project
                                                                                Managers                   SMART                                                                                  manager contacts prior to the event.

                                                                                                                                                                                                  Date and Time: March 9, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                  Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.
241   Monthly Interface Meeting                    2/9/10             2/9/10    Primary and Technical      Agencies building   Interface               Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       interfaces with                                                                        and details on how to register will be sent to primary, technical and project
                                                                                Managers                   SMART                                                                                  manager contacts prior to the event.

                                                                                                                                                                                                  Date and Time: February 9, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                  Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.
240   Monthly Interface Meeting                    1/12/10            1/12/10   Primary and Technical      Agencies building   Interface               Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                contacts and Project       interfaces with                                                                        and details on how to register will be sent to primary, technical and project
                                                                                Managers                   SMART                                                                                  manager contacts prior to the event.

                                                                                                                                                                                                  Date and Time: January 12, 2010, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                  Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees prior to the event.
239   Time and Labor Agency Workshop               6/25/09            6/25/09   Primary contact and Time   Agencies using Time Functional - Time and   Valid                                      The date, time and location for this event have been confirmed. Agenda topics
                                                                                and Labor contacts         and Labor at SMART Labor                                                               and details on how to register will be sent to the primary and HR contacts prior
                                                                                                           go-live                                                                                to the event.

                                                                                                                                                                                                  Date and Time: June 25, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                  Location: Landon State Office Building, Room 102N, 900 SW Jackson, Topeka
                                                                                                                                                                                                  Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                  attendees at the event.

                                                                                                                                                                                                  After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                  the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                  will also be emailed to all registered participants.




         daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                    47 of 130                                                                                               Printed: 11/21/2010 4:18 PM
         Sunflower Project                                                                                                     AGENCY TASK LIST



Task                                                Start               End                                       Audience                                                               Date
               Task Description                                                     Audience (contacts)                                Category          Task Status   Agency Status                                                 Task Details
 ID                                                 Date               Date                                      (agencies)                                                            Completed
 238 Time and Labor Agency Workshop                6/24/09            6/24/09    Primary contact and Time   Agencies using Time Functional - Time and   Valid                                      The date, time and location for this event have been confirmed. Agenda topics
                                                                                 and Labor contacts         and Labor at SMART Labor                                                               and details on how to register will be sent to the primary and HR contacts prior
                                                                                                            go-live                                                                                to the event.

                                                                                                                                                                                                   Date and Time: June 24, 2009, from 1:30 PM to 4:00 PM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 108, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees at the event.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                   will also be emailed to all registered participants.
237   Monthly Data Conversion Meeting             12/17/09            12/17/09   Primary and Technical      Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project       data into SMART via                                                                    how to register, refer to email sent from the Sunflower Project on 11/23/09.
                                                                                 Managers                   file upload
                                                                                                                                                                                                   Date and Time: December 17, 2009, from 9:00 AM to 10:00 AM
                                                                                                                                                                                                   Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                   Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.
236   Monthly Data Conversion Meeting             11/17/09            11/17/09   Primary and Technical      Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project       data into SMART via                                                                    how to register, refer to email sent from the Sunflower Project on 10/23/09.
                                                                                 Managers                   file upload
                                                                                                                                                                                                   Date and Time: November 17, 2009, from 9:00 AM to 10:00 AM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.


235   Monthly Data Conversion Meeting             10/21/09            10/21/09   Primary and Technical      Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project       data into SMART via                                                                    how to register, refer to email sent from the Sunflower Project on 10/12/09.
                                                                                 Managers                   file upload
                                                                                                                                                                                                   Date and Time: October 21, 2009, from 2:00 PM to 3:00 PM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.

                                                                                                                                                                                                   After the event, please share your feedback. The link will be emailed to all
                                                                                                                                                                                                   registered participants.

234   Monthly Data Conversion Meeting              9/23/09            9/23/09    Primary and Technical      Agencies converting Data Conversion         Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project       data into SMART via                                                                    how to register, refer to email sent from the Sunflower Project on 9/15/09.
                                                                                 Managers                   file upload
                                                                                                                                                                                                   Date and Time: September 23, 2009, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                   Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                   Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                   attendees prior to the event.

                                                                                                                                                                                                   After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                   the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                   will also be emailed to all registered participants.




         daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                     48 of 130                                                                                               Printed: 11/21/2010 4:18 PM
         Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                Start               End                                        Audience                                                           Date
               Task Description                                                     Audience (contacts)                                 Category      Task Status   Agency Status                                                 Task Details
 ID                                                 Date                Date                                      (agencies)                                                        Completed
 233 Monthly Interface Meeting                    12/10/09            12/10/09   Primary and Technical       Agencies building   Interface           Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        interfaces with                                                                    how to register, refer to email sent from the Sunflower Project on 11/17/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                Date and Time: December 10, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                Location: Docking State Office Building, Basement Auditorium, 915 SW Harrison,
                                                                                                                                                                                                Topeka,
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.
232   Monthly Data Conversion Meeting              8/26/09            8/26/09    Primary and Technical       Agencies converting Data Conversion     Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        data into SMART via                                                                how to register, refer to email sent from the Sunflower Project on 8/10/09.
                                                                                 Managers                    file upload
                                                                                                                                                                                                Date and Time: August 26, 2009, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.

231   Monthly Data Conversion Meeting              7/22/09            7/22/09    Primary and Technical       Agencies converting Data Conversion     Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        data into SMART via                                                                how to register, refer to email sent from the Sunflower Project on 7/8/09.
                                                                                 Managers                    file upload
                                                                                                                                                                                                Date and Time: July 22, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.

230   Data Conversion Module Specific              6/18/09            6/18/09    Primary, Technical, Asset Agencies converting Data Conversion       Valid                                      The date, time, and location for this event have been confirmed. For details on
      Workshop - Assets                                                          Management (AM) contacts data into SMART via                                                                   how to register, refer to email sent from the Sunflower Project on 6/5/09.
                                                                                 and Project Managers      file upload
                                                                                                                                                                                                Date and Time: June 18, 2009 from 1:00 PM to 2:30 PM
                                                                                                                                                                                                Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.
229   Data Conversion Module Specific              6/18/09            6/18/09    Primary, Technical, Projects Agencies converting Data Conversion    Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      Workshop - Projects                                                        and Grants (PC) contacts and data into SMART via                                                               and details on how to register will be sent to the primary, technical, project and
                                                                                 Project Managers             file upload                                                                       grants SME and project manager contacts prior to the meeting.

                                                                                                                                                                                                Date and Time: June 18, 2009 from 10:00 AM to 11:30 AM
                                                                                                                                                                                                Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.




         daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                      49 of 130                                                                                           Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start              End                                           Audience                                                        Date
              Task Description                                                       Audience (contacts)                                  Category    Task Status   Agency Status                                                Task Details
 ID                                                  Date               Date                                         (agencies)                                                     Completed
 228 Data Conversion Module Specific                6/16/09            6/16/09    Primary, Technical, Accounts Agencies converting Data Conversion   Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     Workshop - AR Customers/Pending                                              Receivable (AR) contacts and data into SMART via                                                              and details on how to register will be sent to the primary, technical, accounts
     Items                                                                        Project Managers             file upload                                                                      receivable SME and project manager contacts prior to the meeting.

                                                                                                                                                                                                Date and Time: June 16, 2009, from 1:00 PM to 2:30 PM
                                                                                                                                                                                                Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.
226   Stop data entry into decommissioned            Jun-10             Jun-10    Technical contacts and     Agencies converting Data Conversion     Valid                                      The date is up to each agency as when to stop entering data in the de-
      systems                                                                     Project Managers           data into SMART via                                                                commissioned systems.
                                                                                                             file upload

225   Clean-up and extract data (for systems        5/1/10             5/30/10    Technical contacts and     Agencies converting Data Conversion     Valid
      to be de-commissioned) and send data                                        Project Managers           data into SMART via
      files to Sunflower Project for Dry Run of                                                              file upload
      cutover activities as described in cutover
      plan
224   Clean-up and extract data (for systems        3/5/10             4/30/10    Technical contacts and     Agencies converting Data Conversion     Valid
      to be de-commissioned) and send data                                        Project Managers           data into SMART via
      file(s) to Sunflower Project for Mock                                                                  file upload
      Conversion #3
223   Monthly Interface Meeting                    11/10/09            11/10/09   Primary and Technical      Agencies building   Interface           Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                  contacts and Project       interfaces with                                                                    how to register, refer to email sent from the Sunflower Project on 10/21/09.
                                                                                  Managers                   SMART
                                                                                                                                                                                                Date and Time: November 10, 2009 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                Location: Curtis State Office Building, Room 530, 1000 SW Jackson Ave., Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.



222   Monthly Interface Meeting                    10/13/09            10/13/09   Primary and Technical      Agencies building   Interface           Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                  contacts and Project       interfaces with                                                                    how to register, refer to email sent from the Sunflower Project on 10/1/09.
                                                                                  Managers                   SMART
                                                                                                                                                                                                Date and Time: October 13, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                Location: Curtis State Office Building, Room 530, 1000 SW Jackson Ave., Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.

221   Monthly Interface Meeting                     9/8/09              9/8/09    Primary and Technical      Agencies building   Interface           Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                  contacts and Project       interfaces with                                                                    how to register, refer to email sent from the Sunflower Project on 8/26/09.
                                                                                  Managers                   SMART
                                                                                                                                                                                                Date and Time: September 8, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                attendees prior to the event.

                                                                                                                                                                                                After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                will also be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                     50 of 130                                                                                          Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start               End                                       Audience                                                                  Date
               Task Description                                                     Audience (contacts)                                  Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                      (agencies)                                                               Completed
 220 Monthly Interface Meeting and Testing          8/18/09            8/18/09   Primary and Technical       Agencies building    Interface                 Valid                                      The date, time, and location for this event have been confirmed. For details on
     Workshop                                                                    contacts and Project        interfaces with                                                                           how to register, refer to email sent from the Sunflower Project on 8/3/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                       Date and Time: August 18, 2009 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                       Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                       attendees prior to the event.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                       will also be emailed to all registered participants.

219   Monthly Interface Meeting                     7/14/09            7/14/09   Primary and Technical       Agencies building    Interface                 Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        interfaces with                                                                           how to register, refer to email sent from the Sunflower Project on 6/30/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                       Date and Time: July 14, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                       Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                       attendees prior to the event.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                       will also be emailed to all registered participants.
218   Monthly Interface Meeting                     6/9/09             6/9/09    Primary and Technical       Agencies building    Interface                 Valid                                      The date, time, and location for this event have been confirmed. For details on
                                                                                 contacts and Project        interfaces with                                                                           how to register, refer to email sent from the Sunflower Project on 5/27/09.
                                                                                 Managers                    SMART
                                                                                                                                                                                                       Date and Time: June 9, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                       Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                       attendees prior to the event.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                       will also be emailed to all registered participants.
217   Monthly Interface Meeting                     5/13/09            5/13/09   Primary and Technical       Agencies building    Interface                 Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 contacts and Project        interfaces with                                                                           and details on how to register will be sent to the primary, technical and project
                                                                                 Managers                    SMART                                                                                     manager contacts in May, 2009.

                                                                                                                                                                                                       Date and Time: May 13, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                       Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be handed out at
                                                                                                                                                                                                       the meeting.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                       will also be emailed to all registered participants.
216   Complete agency course attendance             6/18/09            6/30/09   Training contacts           All agencies         Training                  Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      estimation                                                                                                                                                                                       6/18/09.
215   Complete Agency Data Conversion Plans         6/2/09             6/15/09   Primary contacts            All agencies         Data Conversion           Valid
      survey
214   Complete projects and grants survey           4/9/09             4/30/09   Projects and Grants (PC)    All agencies         Functional - Projects and Valid
                                                                                 contacts                                         Grants
213   Complete cost allocation survey               4/9/09             4/30/09                                                    Functional - General      Valid
                                                                                                                                  Ledger
212   Complete Service Location ChartField          6/16/09            7/17/09   Primary, General Ledger     All agencies using   Functional - General      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                     (GL), and Budget contacts   the Service Location Ledger                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                             ChartField                                                                                from the Sunflower Project on 6/16/09.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                         51 of 130                                                                                              Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                         AGENCY TASK LIST



Task                                                 Start               End                                          Audience                                                                  Date
               Task Description                                                      Audience (contacts)                                      Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                         (agencies)                                                               Completed
 211 Complete Agency Use ChartField                 6/16/09            7/17/09    General Ledger (GL) and      All agencies using      Functional - General    Valid                                      Configuration activities help the Sunflower Project determine agency-specific
     Configuration Activity                                                       Budget contacts              the Agency Use          Ledger                                                             values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               ChartField                                                                                 from the Sunflower Project on 6/16/09.
209   Complete Charge Codes Configuration          10/13/09            10/30/09   Billing (BI) SMEs            Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                 Billing module in       Receivable                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               SMART                                                                                      from the Sunflower Project on 10/13/09.
206   Complete Note Type / Standard Notes           6/3/09             6/15/09    Accounts Receivable (AR)     Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                      and Billing (BI) SMEs        Accounts Receivable     Receivable                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               (AR) and Billing (BI)                                                                      from the Sunflower Project on 6/3/09.
                                                                                                               modules in SMART
                                                                                                               to generate
                                                                                                               customer invoices

205   Complete Billing Options Configuration        6/16/09            6/29/09    Billing (BI) SMEs            Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                 Billing module in       Receivable                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               SMART                                                                                      from the Sunflower Project on 6/16/09.
202   Complete Conversation Keywords                5/20/09             6/5/09    Accounts Payable (AP) SMEs   Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                   Accounts Payable        Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               (AP) module in                                                                             from the Sunflower Project on 5/20/09.
                                                                                                               SMART
201   Complete SpeedChart Configuration            10/20/09            11/30/09   Accounts Payable (AP) SMEs   Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                 Accounts Payable        Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               (AP) module in                                                                             from the Sunflower Project on 10/20/09.
                                                                                                               SMART
200   Complete Payment Terms Configuration          5/20/09             6/5/09    Accounts Payable (AP) SMEs   Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                 Accounts Payable        Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               (AP) module in                                                                             from the Sunflower Project on 5/20/09.
                                                                                                               SMART
199   Complete Payment Messages                     6/3/09             6/15/09    Accounts Payable (AP) SMEs   Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                   Accounts Payable        Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               (AP) module in                                                                             from the Sunflower Project on 6/3/09.
                                                                                                               SMART
197   Complete Voucher and Control Groups           7/16/09            7/31/09    Accounts Payable (AP) SMEs   Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                   Accounts Payable        Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               (AP) module in                                                                             from the Sunflower Project on 7/16/09.
                                                                                                               SMART
193   Complete Expense Type Configuration          10/29/09            11/20/09   Accounts Payable (AP) SMEs   Agencies using the      Functional - Accounts   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                 Accounts Payable        Payable                                                            values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                               (AP) module in                                                                             from the Sunflower Project on 10/29/09.
                                                                                                               SMART
190   Complete Standard Warranty                    8/14/09            8/28/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                      SMEs                                                 Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                          from the Sunflower Project on 8/14/09.
189   Complete Asset Subtypes Configuration         5/15/09            5/29/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      Activity                                                                    SMEs                                                 Management                                                         5/15/09.
187   Complete Financing Codes Configuration        8/18/09            8/28/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                    SMEs                                                 Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                          from the Sunflower Project on 8/18/09.
186   Complete Location Codes Configuration         5/29/09            6/15/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                    SMEs                                                 Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                          from the Sunflower Project on 5/29/09.
185   Complete Maintenance Types                    7/15/09            7/31/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                      SMEs                                                 Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                          from the Sunflower Project on 7/15/09.
184   Complete Insurance Types Configuration        8/7/09             8/21/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                    SMEs                                                 Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                          from the Sunflower Project on 8/7/09.
183   Complete Asset Agency Configuration           8/7/09             8/21/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                    SMEs                                                 Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                          from the Sunflower Project on 8/7/09.
182   Complete Area Definition Configuration        5/29/09            6/15/09    Asset Management (AM)        All agencies            Functional - Asset      Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                    SMEs                                                 Management                                                         values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                          from the Sunflower Project on 5/29/09.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                           52 of 130                                                                                               Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start               End                                       Audience                                                                    Date
               Task Description                                                     Audience (contacts)                                    Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                      (agencies)                                                                 Completed
 179 Complete "Ship To/Bill To" Locations           8/6/09             8/20/09   Purchasing (PO) SMEs        All agencies           Functional - Purchasing   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
     Configuration Activity                                                                                                                                                                              values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                         from the Sunflower Project on 8/6/09.
178   Complete Business Unit (BU) Default           8/20/09            9/4/09    Purchasing (PO) SMEs        All agencies           Functional - Purchasing   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                                                                                                             values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                         from the Sunflower Project on 8/6/09.
177   Complete Common Purchasing Options            6/10/09            6/26/09   Purchasing (PO) SMEs        All agencies           Functional - Purchasing   Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                                                                                                             values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                         from the Sunflower Project on 6/10/09.
175   Complete Sponsors Configuration               6/23/09            7/31/09   Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                   SMEs                        Grants (GM) module     Grants                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                             in SMART                                                                                    from the Sunflower Project on 6/23/09.
174   Complete Institutions Configuration           6/16/09            7/17/09   Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                   SMEs                        Grants (GM) module     Grants                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                             in SMART                                                                                    from the Sunflower Project on 6/16/09.
173   Complete Departments Configuration            8/18/09            9/11/09   Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                   SMEs                        Grants (GM) module     Grants                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                             in SMART                                                                                    from the Sunflower Project on 8/18/09.
169   Attend Projects Setup Configuration           6/1/09             7/3/09    Projects and Grants (PC)    Agencies using the     Functional - Projects and Valid                                      For agenda topics and details on how to register, refer to email sent from the
      Workshop and complete activity                                             SMEs                        Project Costing (PC)   Grants                                                               Sunflower Project on 5/7/09.
                                                                                                             module in SMART
                                                                                                                                                                                                         Dates: This event occurs in several two-hour sessions June 1 - 4, June 9 - 11, and
                                                                                                                                                                                                         June 16 - 18, 2009. Your workshop confirmation will confirm the date, time, and
                                                                                                                                                                                                         location for your selected session.
                                                                                                                                                                                                         Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                         emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                         the session with any questions you may have.

                                                                                                                                                                                                         After the event, please share your feedback. A link to the follow-up survey will
166   Attend Grants Setup Workshop and              7/14/09            8/14/09   Projects and Grants (PC)    Agencies using the Functional - Projects and Valid                                          be agenda topics and details on how to
                                                                                                                                                                                                         Foremailed to all registered participants.register, refer to email sent from the
      complete activity                                                          SMEs                        Grants (GM) module Grants                                                                   Sunflower Project on 6/30/09.
                                                                                                             in SMART
                                                                                                                                                                                                         Dates: This event occurs in several two-hour sessions July 14 - 30, 2009. Your
                                                                                                                                                                                                         workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                         selected session.
                                                                                                                                                                                                         Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                         emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                         the session with any questions you may have.

                                                                                                                                                                                                         After the event, please share your feedback. A link to the follow-up survey will
160   Complete Depreciation Attributes              5/15/09            5/29/09   Asset Management (AM)       All agencies           Functional - Asset        Valid                                      Foremailed to all instructions, refer to email sent from the Sunflower Project on
                                                                                                                                                                                                         be detailed task registered participants.
      Configuration Activity                                                     SMEs                                               Management                                                           5/15/09.
157   Attend Program and Department ID              6/1/09             7/10/09   General Ledger, Budget,     All agencies           Functional - General      Valid                                      For agenda topics and details on how to register, refer to email sent from the
      ChartFields Configuration Workshop and                                     SHaRP contacts and Division                        Ledger                                                               Sunflower Project on 5/7/09.
      Complete Department ID Configuration                                       of Budget Analysts
      Activity                                                                                                                                                                                           Dates: This event occurs in several two-hour sessions June 1 - 4 and June 15 - 18,
                                                                                                                                                                                                         2009. Your workshop confirmation will confirm the date, time, and location for
                                                                                                                                                                                                         your selected session.
                                                                                                                                                                                                         Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                         emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                         the session with any questions you may have.

                                                                                                                                                                                                         After the event, please share your feedback. A link to the follow-up survey will
154   Complete Program Code Configuration           6/1/09             7/10/09   General Ledger, Budget,     All agencies           Functional - General      Valid                                      be emailed to all registered participants. with the Program and Department ID
                                                                                                                                                                                                         This is the second of two tasks associated
      Activity                                                                   SHaRP contacts and Division                        Ledger                                                               ChartFields Configuration Workshop (Task ID 157).
                                                                                 of Budget Analysts

151   Attend Allocations Configuration              6/1/09             8/19/09   General Ledger (GL) and     All agencies who       Functional - General      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      Workshop and complete activity                                             Budget contacts             responded to the       Ledger                                                               and details on how to register will be sent to the appropriate contacts.
                                                                                                             allocations survey




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                        53 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                         AGENCY TASK LIST



Task                                                 Start               End                                          Audience                                                               Date
              Task Description                                                       Audience (contacts)                                   Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date                Date                                        (agencies)                                                            Completed
 148 Attend Workflow Configuration                  12/3/09            12/31/09   Purchasing (PO) SMEs,         All agencies        Functional - General    Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     Workshop and complete activity                                               Accounts Payable (AP) SMEs,                                                                                          and details on how to register, refer to email sent from the Sunflower Project on
                                                                                  Travel & Expenses SMEs and                                                                                           11/2/09.
                                                                                  General Ledger (GL) SMEs
                                                                                                                                                                                                       Date and Time: December 3, 2009 or December 8, 2009 from 8:00 AM to 4:15
                                                                                                                                                                                                       PM
                                                                                                                                                                                                       Location: Kansas Museum of History, 6425 SW 6th Ave, Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                       attendees at the event.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                       will also be emailed to all registered participants.
145   Attend Entry Type/Reason Code                 7/27/09             9/4/09    Accounts Receivable (AR)      Agencies using full Functional - Accounts   Valid                                      For agenda topics and details on how to register, refer to email sent from the
      Configuration Workshop and complete                                         SMEs                          Accounts Receivable Receivable                                                         Sunflower Project on 6/26/09.
      activity                                                                                                  (AR) functionality
                                                                                                                (tracking                                                                              Dates: This event occurs in several two-hour sessions July 27 - 30, 2009 and
                                                                                                                receivables,                                                                           August 3 - 6, 2009. Your workshop confirmation will confirm the date, time, and
                                                                                                                customer balances,                                                                     location for your selected session.
                                                                                                                etc)                                                                                   Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                       emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                       the session with any questions you may have.

                                                                                                                                                                                                       After the event, please share your feedback. A link to the follow-up survey will
143   Submit monthly project plan update            6/24/10            6/30/10    Project Managers              Agencies building   Interface               Valid                                      be emailed to all registered participants.
                                                                                                                interfaces with
                                                                                                                SMART
142   Submit monthly project plan update            5/25/10            5/31/10    Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
141   Submit monthly project plan update            4/26/10            4/30/10    Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
140   Submit monthly project plan update            3/25/10            3/31/10    Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
139   Submit monthly project plan update            2/22/10            2/26/10    Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
138   Submit monthly project plan update            1/25/10            1/29/10    Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
137   Submit monthly project plan update           12/24/09            12/31/09   Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
136   Submit monthly project plan update           11/23/09            11/30/09   Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
135   Submit monthly project plan update           10/26/09            10/30/09   Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
134   Submit monthly project plan update            9/21/09            9/30/09    Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
133   Submit monthly project plan update            8/25/09            8/31/09    Project Managers              Agencies building   Interface               Valid
                                                                                                                interfaces with
                                                                                                                SMART
132   Submit monthly project plan update            7/27/09            7/31/09    Project Managers              Agencies building   Interface               Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                                interfaces with                                                                        4/22/09.
                                                                                                                SMART




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                        54 of 130                                                                                               Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                      AGENCY TASK LIST



Task                                                 Start               End                                       Audience                                                                Date
              Task Description                                                      Audience (contacts)                                 Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                      (agencies)                                                             Completed
 131 Submit monthly project plan update             6/24/09            6/30/09   Project Managers            Agencies building   Interface                Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                             interfaces with                                                                         4/22/09.
                                                                                                             SMART
130   Submit monthly project plan update            5/22/09            5/29/09   Project Managers            Agencies building   Interface                Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                             interfaces with                                                                         4/22/09.
                                                                                                             SMART
129   Submit monthly project plan update            4/22/09            4/30/09   Project Managers            Agencies building   Interface                Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                             interfaces with                                                                         4/22/09.
                                                                                                             SMART
127   Attend Chart of Accounts office hours         2/16/09            2/26/09   Primary, General Ledger     All agencies        Functional - General     Valid
      (optional)                                                                 (GL), and Budget contacts                       Ledger
125   Complete application security survey          1/30/09            2/10/09                                                   Functional - General     Valid

124   Clean-up and extract data (for systems        11/6/09            1/18/10   Technical contacts and      Agencies converting Data Conversion          Valid
      to be de-commissioned) and send data                                       Project Managers            data into SMART via
      file(s) to Sunflower Project for Mock                                                                  file upload
      Conversion #1
123   Review/revise Agency Confirmation             2/9/09             3/26/09   Primary contacts            All agencies        General Enterprise       Valid
      Document                                                                                                                   Readiness
121   Attend debriefing sessions                    Aug-10             Aug-10    Primary and Technical       Agencies using      Cutover and Post Go-Live Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 contacts and Project        SMART               Activities                                                          topics and details on how to register will be sent to all Change Agents in advance.
                                                                                 Managers
119   Attend stabilization sessions                  Jul-10            Jul-10    Primary and Technical       Agencies using      Cutover and Post Go-Live Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 contacts and Project        SMART               Activities                                                          topics and details on how to register will be sent to all Change Agents in advance.
                                                                                 Managers
118   Complete cutover activities                    Jul-10            Jul-10    Primary and Technical       Agencies using      Cutover and Post Go-Live Valid
                                                                                 contacts and Project        SMART               Activities
                                                                                 Managers
116   Attend Change Agent Network Meeting           6/21/10            6/21/10   Change Agents               Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have not yet been confirmed. Agenda
      #14                                                                                                    SMART               Readiness                                                           topics and details on how to register will be sent to all Change Agents in advance.

114   Attend Change Agent Network Meeting           6/7/10             6/7/10    Change Agents               Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #13                                                                                                    SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in May, 2010.

                                                                                                                                                                                                     Date and Time: June 7, 2010, from 1:00 PM to 4:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by June 3, 2010. Please print any handouts you wish
                                                                                                                                                                                                     to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.
112   Complete agency readiness assessment           Jun-10            Jun-10    Primary contacts            Agencies using      General Enterprise       Valid
      #7                                                                                                     SMART               Readiness
109   Attend Change Agent Network Meeting           5/13/10            5/13/10   Change Agents               Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #12                                                                                                    SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                     Date and Time: May 13, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by May 10, 2010. Please print any handouts you wish
                                                                                                                                                                                                     to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                     55 of 130                                                                                                Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                  AGENCY TASK LIST



Task                                                 Start               End                                   Audience                                                                Date
              Task Description                                                      Audience (contacts)                             Category           Task Status   Agency Status                                                Task Details
 ID                                                  Date               Date                                  (agencies)                                                             Completed
 108 Review and prepare for week 1 activities       5/1/10             6/30/10   Primary and Technical    Agencies using     Cutover and Post Go-Live Valid
                                                                                 contacts and Project     SMART              Activities
                                                                                 Managers
107   Extract data (for systems to be de-            Jun-10            Jun-10    Technical contacts and   Agencies converting Data Conversion         Valid
      commissioned) and send final data                                          Project Managers         data into SMART via
      file(s) according to cutover schedule                                                               file upload

106   Complete agency readiness assessment          May-10             May-10    Primary contacts         Agencies using     General Enterprise       Valid
      #6                                                                                                  SMART              Readiness
103   Attend Change Agent Network Meeting           4/14/10            4/14/10   Change Agents            Agencies using     General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #11                                                                                                 SMART              Readiness                                                           and details on how to register will be sent to all Change Agents in April, 2010.

                                                                                                                                                                                                 Date and Time: April 14, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                 Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                 ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                 Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                 Sunflower Project website by April 12, 2010. Please print any handouts you wish
                                                                                                                                                                                                 to have with you during the meeting.

                                                                                                                                                                                                 After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                 the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                 will also be emailed to all registered participants.
102   Monitor agency staff attendance at            Apr-10             Jun-10    Training contacts        Agencies using     Training                 Valid
      training                                                                                            SMART
101   Agency staff attend SMART training            Apr-10             Jun-10    All financial staff      Agencies using     Training                 Valid
                                                                                                          SMART
100   Prepare for cutover activities                4/1/10             4/30/10   Primary and Technical    Agencies using     Cutover and Post Go-Live Valid
                                                                                 contacts and Project     SMART              Activities
                                                                                 Managers
 99   Complete agency readiness assessment          Apr-10             Apr-10    Primary contacts         Agencies using     General Enterprise       Valid
      #5                                                                                                  SMART              Readiness
 96   Attend Change Agent Network Meeting           3/17/10            3/17/10   Change Agents            Agencies using     General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #10                                                                                                 SMART              Readiness                                                           and details on how to register will be sent to all Change Agents in March, 2010.

                                                                                                                                                                                                 Date and Time: March 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                 Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                 ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                 Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                 Sunflower Project website by March 15, 2010. Please print any handouts you
                                                                                                                                                                                                 wish to have with you during the meeting.

                                                                                                                                                                                                 After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                 the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                 will also be emailed to all registered participants.
 95   Selected agency staff participate in          3/1/10             5/30/10   To be determined         To be determined   Sunflower Project UAT    Valid
      SMART user acceptance testing
 94   Agency trainers attend Teach-Back             Mar-10             Mar-10    All SMART trainers       All agencies       Training                 Valid
      Sessions                                                                                            providing SMART
                                                                                                          trainers




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                    56 of 130                                                                                            Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start               End                                        Audience                                                                 Date
              Task Description                                                       Audience (contacts)                                   Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                       (agencies)                                                              Completed
 91 Attend Change Agent Network Meeting             2/17/10            2/17/10    Change Agents                Agencies using       General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     #9                                                                                                        SMART                Readiness                                                          and details on how to register will be sent to all Change Agents in February,
                                                                                                                                                                                                       2010.

                                                                                                                                                                                                       Date and Time: February 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                       Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                       ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                       Sunflower Project website by February 15, 2010. Please print any handouts you
                                                                                                                                                                                                       wish to have with you during the meeting.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
 89   Ensure all agency staff are enrolled and      Mar-10              Jun-10    Training contacts            Agencies using       Training                Valid                                      will also be emailed to all registered participants.
      confirmed for training sessions                                                                          SMART
 88   Enroll agency staff in level 3 WBT and        Mar-10              Jun-10    Training contacts            Agencies using       Training                Valid
      ILT SMART training                                                                                       SMART
 87   Agency trainers and drivers attend pilot      Feb-10              Feb-10    All SMART trainers and       All agencies         Training                Valid
      training                                                                    drivers                      providing SMART
                                                                                                               trainers and drivers

 86   Complete agency readiness assessment          Feb-10              Feb-10    Primary contacts             Agencies using       General Enterprise      Valid
      #4                                                                                                       SMART                Readiness
 83   Attend Change Agent Network Meeting           1/20/10            1/20/10    Change Agents                Agencies using       General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #8                                                                                                       SMART                Readiness                                                          and details on how to register will be sent to all Change Agents in January, 2010.

                                                                                                                                                                                                       Date and Time: January 20, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                       Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                       ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                       Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                       Sunflower Project website by January 15, 2010. Please print any handouts you
                                                                                                                                                                                                       wish to have with you during the meeting.

                                                                                                                                                                                                       After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                       the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                       will also be emailed to all registered participants.
 81   Resolve transactions (GL, AP, PO, etc.) in     Jan-10            May-10     Primary contacts and Subject All agencies         Functional - General    Valid
      error and pay all open vouchers                                             Matter Experts (SMEs)

 80   Develop agency go-live contingency plan       1/1/10             5/28/10    Technical contacts           Agencies using       General Enterprise      Valid
      and procedures                                                                                           SMART                Readiness
 79   Become current on all bank                     Jan-10            May-10     Primary contacts             All agencies         General Enterprise      Valid
      reconciliations and resolve any                                                                                               Readiness
      reconciliation issues
 78   Identify and schedule agency staff for        1/10/10            2/15/10    To be determined             To be determined     Sunflower Project UAT   Valid
      user acceptance testing
 77   Confirm End-Users Workstations Meet           1/1/10             2/28/10    Technical contacts           Agencies using       General Enterprise      Valid
      Technical Requirements for WBT and Go-                                                                   SMART                Readiness
      Live
 75   Attend General Ledger and                     8/26/09            10/12/09   Primary, General Ledger      Agencies using       Functional - General    Valid                                      This Business Process Workshop will discuss General Ledger and Commitment
      Commitment Control Business Process                                         (GL), and Budget contacts    SMART                Ledger                                                             Control. For details on how to register, refer to email sent from the Sunflower
      Workshop                                                                                                                                                                                         Project on 7/31/09.

                                                                                                                                                                                                       Dates: This event occurs in four-hour sessions August 26 - October 12, 2009.
                                                                                                                                                                                                       Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                       selected session.
                                                                                                                                                                                                       Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                       the Sunflower Project website.

                                                                                                                                                                                                       After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                       be emailed to all registered participants.



          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                           57 of 130                                                                                            Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                    AGENCY TASK LIST



Task                                                 Start              End                                       Audience                                                                 Date
              Task Description                                                       Audience (contacts)                                Category           Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                     (agencies)                                                              Completed
 71 Attend Change Agent Network Meeting             12/9/09            12/9/09    Change Agents              Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     #7                                                                                                      SMART               Readiness                                                           and details on how to register will be sent to all Change Agents in November,
                                                                                                                                                                                                     2009.

                                                                                                                                                                                                     Date and Time: December 9, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by December 7, 2009. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
 70   Complete agency readiness assessment          12/1/09            12/15/09   Primary contacts           Agencies using      General Enterprise       Valid                                      will also be emailed to all registered participants.
      #3                                                                                                     SMART               Readiness
 68   Complete role mapping for all SMART           1/6/10              2/5/10    Primary contacts           Agencies using      General Enterprise       Valid                                      The Role Mapping Workshops will occur in January. Agenda topics and details
      users                                                                                                  SMART               Readiness                                                           on how to register will be sent to primary contacts prior to the event.

 66   Attend Projects & Grants Business             8/24/09            9/15/09    Primary and Projects and   Agencies using the Functional - Projects and Valid                                      This Business Process Workshop will discuss Projects & Grants. For details on
      Process Workshop                                                            Grants (PC) contacts       Project Costing (PC) Grants                                                             how to register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                                             module in SMART
                                                                                                                                                                                                     Dates: This event occurs in four-hour sessions August 24 - September 15, 2009.
                                                                                                                                                                                                     Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                     selected session.
                                                                                                                                                                                                     Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                     the Sunflower Project website.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                     be emailed to all registered participants.
 64   Attend Change Agent Network Meeting          10/28/09            10/28/09   Change Agents              Agencies using      General Enterprise       Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #6                                                                                                     SMART               Readiness                                                           and details on how to register, refer to email sent from the Sunflower Project on
                                                                                                                                                                                                     10/8/09.

                                                                                                                                                                                                     Date and Time: October 28, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by October 26, 2009. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
 59   Attend Asset Management Business              8/17/09            10/8/09    Primary and Asset          Agencies using the Functional - Asset        Valid                                      will also be emailed to all registered participants. Management. For details on
                                                                                                                                                                                                     This Business Process Workshop will discuss Asset
      Process Workshop                                                            Management (AM) SMEs       Asset Management Management                                                             how to register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                                             (AM) module in
                                                                                                             SMART                                                                                   Dates: This event occurs in four-hour sessions August 17 - October 8, 2009. Your
                                                                                                                                                                                                     workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                     selected session.
                                                                                                                                                                                                     Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                     the Sunflower Project website.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                     be emailed to all registered participants.




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                     58 of 130                                                                                                Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start               End                                       Audience                                                                Date
              Task Description                                                       Audience (contacts)                                 Category          Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                      (agencies)                                                             Completed
 58 Attend Change Agent Network Meeting             9/30/09            9/30/09    Change Agents               Agencies using      General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
     #5                                                                                                       SMART               Readiness                                                          and details on how to register will be sent to all Change Agents in September,
                                                                                                                                                                                                     2009.

                                                                                                                                                                                                     Date and Time: September 30, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by September 28, 2009. Please print any handouts
                                                                                                                                                                                                     you wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
 54   Identify agency trainers                      3/26/09            5/31/09    Training contacts           Agencies using      Training                Valid                                      For also be emailed to all registered participants.
                                                                                                                                                                                                     will more information on this task, refer to materials for Change Agent Network
                                                                                                              SMART                                                                                  Meeting #2 (3/26/09) and Change Agent Network Meeting #3 (5/20/09) posted
                                                                                                                                                                                                     on the Sunflower Project website.
 53   Secure agency training facilities             1/22/09            3/31/09    Training contacts           Selected agencies   Training                Valid
 52   Complete agency readiness assessment          9/16/09            9/30/09    Primary contacts            Agencies using      General Enterprise      Valid                                      For detailed task instructions, refer to email sent from the Sunflower Project on
      #2                                                                                                      SMART               Readiness                                                          9/16/09.
 50   Attend Change Agent Network Meeting           8/12/09            8/12/09    Change Agents               Agencies using      General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. Agenda topics
      #4                                                                                                      SMART               Readiness                                                          and details on how to register will be sent to all Change Agents in July, 2009.

                                                                                                                                                                                                     Date and Time: August 12, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by August 10, 2009. Please print any handouts you
                                                                                                                                                                                                     wish to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
                                                                                                                                                                                                     will also be emailed to all registered participants.
 48   Attend Deposit and Interfunds Business        8/25/09            10/14/09   Primary, Accounts           Agencies using      Functional - Accounts   Valid                                      This Business Process Workshop will discuss Deposit & Interfund. For details on
      Process Workshop                                                            Receivable (AR), and        SMART               Receivable                                                         how to register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                  Accounts Payable (AP)
                                                                                  contacts                                                                                                           Dates: This event occurs in four-hour sessions August 25 - October 14, 2009.
                                                                                                                                                                                                     Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                     selected session.
                                                                                                                                                                                                     Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                     the Sunflower Project website.

                                                                                                                                                                                                     After the event, please share your feedback. A link to the follow-up survey will
                                                                                                                                                                                                     be emailed to all registered participants.
 44   Attend Change Agent Network Meeting           5/20/09            5/20/09    Change Agents               Agencies using      General Enterprise      Valid                                      The date, time, and location for this event have been confirmed. For agenda
      #3                                                                                                      SMART               Readiness                                                          topics and details on how to register, refer to email sent from the Sunflower
                                                                                                                                                                                                     Project on 5/4/09.

                                                                                                                                                                                                     Date and Time: May 20, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                     Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                     BC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                     Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                     Sunflower Project website by May 18, 2009. Please print any handouts you wish
                                                                                                                                                                                                     to have with you during the meeting.

                                                                                                                                                                                                     After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                     the Sunflower Project website contains a link to the follow-up survey. The link
 43   Communicate the updated agency                8/17/09            1/31/10    Primary contacts and Subject Agencies using     General Enterprise      Valid                                      will also be emailed to all registered participants.
      specific business processes to agency                                       Matter Experts (SMEs)        SMART              Readiness
      staff




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                         59 of 130                                                                                            Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                          AGENCY TASK LIST



Task                                                 Start              End                                          Audience                                                                   Date
              Task Description                                                       Audience (contacts)                                    Category            Task Status   Agency Status                                                 Task Details
 ID                                                  Date               Date                                        (agencies)                                                                Completed
 39 Attend Accounts Payable and Travel &            8/19/09            10/7/09    Primary and Accounts          Agencies using the   Functional - Accounts     Valid                                      This Business Process Workshop will discuss Accounts Payable and Travel &
     Expense Business Process Workshop                                            Payable (AP) contacts         Accounts Payable     Payable                                                              Expense. For details on how to register, refer to email sent from the Sunflower
                                                                                                                (AP) module in                                                                            Project on 7/31/09.
                                                                                                                SMART
                                                                                                                                                                                                          Dates: This event occurs in four-hour sessions August 19 - October 7, 2009. Your
                                                                                                                                                                                                          workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                          selected session.
                                                                                                                                                                                                          Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                          the Sunflower Project website.

                                                                                                                                                                                                          After the event, please share your feedback. A link to the follow-up survey will
 37   Complete datamap documents for                5/5/09             7/16/09    Technical contacts and        Agencies converting Data Conversion            Valid                                      be emailed to all instructions, refer to documentation provided at data
                                                                                                                                                                                                          For detailed task registered participants.
      SMART data conversions                                                      Project Managers              data into SMART via                                                                       conversion workshops May 5, 2009.
                                                                                                                file upload

 35   Attend Initial Data Conversion                5/5/09              5/5/09    Technical contacts, Project   Agencies converting Data Conversion            Valid
      Workshop                                                                    Managers, and Subject         data into SMART via
                                                                                  Matter Experts (SMEs)         file upload

 31   Attend Purchasing Business Process            8/19/09            10/7/09    Primary and Purchasing (PO) Agencies using the     Functional - Purchasing   Valid                                      This Business Process Workshop will discuss Purchasing. For details on how to
      Workshop                                                                    contacts                    Purchasing (PO)                                                                             register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                                              module in SMART
                                                                                                                                                                                                          Dates: This event occurs in four-hour sessions August 19 - October 7, 2009. Your
                                                                                                                                                                                                          workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                          selected session.
                                                                                                                                                                                                          Materials and Handouts: Workshop materials and handouts will be posted on
                                                                                                                                                                                                          the Sunflower Project website.

                                                                                                                                                                                                          After the event, please share your feedback. A link to the follow-up survey will
 30   Complete Agency Impact Analysis               8/17/09            11/30/09   Primary contacts and Subject Agencies using        General Enterprise        Valid                                      be emailed to all registered participants.
                                                                                  Matter Experts (SMEs)        SMART                 Readiness

 26   Attend Change Agent Network Meeting           3/26/09            3/26/09    Change Agents                 Agencies using      General Enterprise         Valid
      #2                                                                                                        SMART               Readiness
 25   Clean-up and extract data (for systems        1/18/10             3/5/10    Technical contacts and        Agencies converting Data Conversion            Valid
      to be de-commissioned) and send data                                        Project Managers              data into SMART via
      file(s) to Sunflower Project for Mock                                                                     file upload
      Conversion #2
 23   Clean-up and extract data (for systems        9/21/09            11/6/09    Technical contacts and        Agencies converting Data Conversion            Valid
      to be de-commissioned) and send data                                        Project Managers              data into SMART via
      file(s) to Sunflower Project for assembly                                                                 file upload
      testing
 21   Complete datamap documents for                3/16/09            6/15/09    Project Managers and          Agencies building    Interface                 Valid                                      For detailed task instructions, refer to documentation provided at interface
      SMART interfaces                                                            Subject Matter Experts        interfaces with                                                                           workshops March 18 - 25, 2009.
                                                                                  (SMEs)                        SMART
 19   Attend interface workshops                    3/18/09            3/25/09    Project Managers and          Agencies building    Interface                 Valid
                                                                                  Subject Matter Experts        interfaces with
                                                                                  (SMEs)                        SMART
 16   Attend Budget Structure Workshop and          3/2/09             3/19/09    Primary, General Ledger       All agencies         Functional - General      Valid
      complete activity                                                           (GL), and Budget contacts                          Ledger
 14   Complete agency readiness assessment          3/16/09            3/30/09    Primary contacts              Agencies using       General Enterprise        Valid
      #1 (baseline)                                                                                             SMART                Readiness
 12   Complete Chart of Accounts mapping            2/3/09             2/27/09    Primary, General Ledger       All agencies         Functional - General      Valid
      activity                                                                    (GL), and Budget contacts                          Ledger
 10   Attend Change Agent Network Meeting           1/22/09            1/22/09    Change Agents                 All agencies         General Enterprise        Valid
      #1 - Launch                                                                                                                    Readiness
 9    Attend agency introduction meetings           1/11/09            3/26/09    Primary contacts              All agencies         General Enterprise        Valid
      with Readiness Liaisons                                                                                                        Readiness
 8    Complete automated funding                   12/24/08            1/16/09                                                       Functional - General      Valid
      distribution split survey (selected
      agencies only)




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                         60 of 130                                                                                                 Printed: 11/21/2010 4:18 PM
          Sunflower Project                                                                                                       AGENCY TASK LIST



Task                                                 Start               End                                        Audience                                                                Date
              Task Description                                                       Audience (contacts)                                 Category           Task Status   Agency Status               Task Details
 ID                                                  Date                Date                                      (agencies)                                                             Completed
  6  Complete expanded time and labor              12/11/08            12/19/08   Time and Labor contacts     Agencies using Time Functional - Time and    Valid
     survey                                                                                                   and Labor at SMART Labor
                                                                                                              go-live
 5    Complete QA survey                           11/26/08            12/19/08   Primary and Quality         Selected agencies   General Enterprise       Valid
                                                                                  Assurance (QA) or Testing                       Readiness
                                                                                  contacts
 4    Complete report and query survey             11/26/08            12/15/08   Primary contacts            All agencies        Functional - Reporting   Valid
 3    Complete skills assessment survey            11/20/08             12/1/08   All financial staff         All agencies        Training                 Valid
 2    Develop project schedule for work effort     11/14/08            12/19/08   Project Managers            Agencies building   Interface                Valid
      (interfaces, data conversion, etc.)                                                                     interfaces with
                                                                                                              SMART
 1    Identify Change Agents, complete              11/1/08            11/26/08                               All agencies        General Enterprise       Valid
      agency contact list, and submit to                                                                                          Readiness
      Sunflower Project




          daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 12-07-09                                                                      61 of 130                                                            Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start            End                                                                                                                                           Date
                Task Description                                                      Audience (contacts)              Audience (agencies)                  Category               Task Status   Agency Status                                                 Task Details
 ID                                                 Date             Date                                                                                                                                        Completed
  1  Identify Change Agents, complete              11/1/08         11/26/08                                       All agencies                      General Enterprise          Valid
     agency contact list, and submit to                                                                                                             Readiness
     Sunflower Project
  2  Develop project schedule for work effort     11/14/08         12/19/08      Project Managers                 Agencies building interfaces with Interface                   Valid
     (interfaces, data conversion, etc.)                                                                          SMART

 3    Complete skills assessment survey           11/20/08          12/1/08      All financial staff              All agencies                      Training                    Valid
 4    Complete report and query survey            11/26/08         12/15/08      Primary contacts                 All agencies                      Functional - Reporting      Valid
 5    Complete QA survey                          11/26/08         12/19/08      Primary and Quality Assurance    Selected agencies                 General Enterprise          Valid
                                                                                 (QA) or Testing contacts                                           Readiness

 6    Complete expanded time and labor            12/11/08         12/19/08      Time and Labor contacts          Agencies using Time and Labor at Functional - Time and        Valid
      survey                                                                                                      SMART go-live                    Labor
 8    Complete automated funding                  12/24/08             1/16/09                                                                     Functional - General         Valid
      distribution split survey (selected
      agencies only)
 9    Attend agency introduction meetings          1/11/09             3/26/09   Primary contacts                 All agencies                      General Enterprise          Valid
      with Readiness Liaisons                                                                                                                       Readiness
 53   Secure agency training facilities            1/22/09             3/31/09   Training contacts                Selected agencies                 Training                    Valid
 10   Attend Change Agent Network Meeting          1/22/09             1/22/09   Change Agents                    All agencies                      General Enterprise          Valid
      #1 - Launch                                                                                                                                   Readiness
125   Complete application security survey         1/30/09             2/10/09                                                                      Functional - General        Valid

 12   Complete Chart of Accounts mapping            2/3/09             2/27/09   Primary, General Ledger, and     All agencies                      Functional - General        Valid
      activity                                                                   Budget contacts                                                    Ledger
123   Review/revise Agency Confirmation             2/9/09             3/26/09   Primary contacts                 All agencies                      General Enterprise          Valid
      Document                                                                                                                                      Readiness
127   Attend Chart of Accounts office hours        2/16/09             2/26/09   Primary, General Ledger, and     All agencies                      Functional - General        Valid
      (optional)                                                                 Budget contacts                                                    Ledger
 16   Attend Budget Structure Workshop and          3/2/09             3/19/09   Primary, General Ledger, and     All agencies                      Functional - General        Valid
      complete activity                                                          Budget contacts                                                    Ledger
 21   Complete datamap documents for               3/16/09             6/15/09   Project Managers and Subject     Agencies building interfaces with Interface                   Valid                                        For detailed task instructions, refer to documentation provided at interface
      SMART interfaces                                                           Matter Experts (SMEs)            SMART                                                                                                      workshops March 18 - 25, 2009.
 14   Complete agency readiness assessment         3/16/09             3/30/09   Primary contacts                 Agencies using SMART              General Enterprise          Valid
      #1 (baseline)                                                                                                                                 Readiness
 19   Attend interface workshops                   3/18/09             3/25/09   Project Managers and Subject     Agencies building interfaces with Interface                   Valid
                                                                                 Matter Experts (SMEs)            SMART
 54   Identify agency trainers                     3/26/09             5/31/09   Training contacts                Agencies using SMART              Training                    Valid                                        For more information on this task, refer to materials for Change Agent Network
                                                                                                                                                                                                                             Meeting #2 (3/26/09) and Change Agent Network Meeting #2 (5/20/09) posted
                                                                                                                                                                                                                             on the Sunflower Project website.
 26   Attend Change Agent Network Meeting          3/26/09             3/26/09   Change Agents                    Agencies using SMART              General Enterprise          Valid
      #2                                                                                                                                            Readiness
214   Complete projects and grants survey           4/9/09             4/30/09   Projects and Grants (PC) SMEs    All agencies                      Functional - Projects and   Valid
                                                                                                                                                    Grants
213   Complete cost allocation survey               4/9/09             4/30/09                                                                      Functional - General        Valid
                                                                                                                                                    Ledger
129   Submit monthly project plan update           4/22/09             4/30/09   Project Managers                 Agencies building interfaces with Interface                   Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                                  SMART                                                                                                      4/22/09.
 37   Complete datamap documents for                5/5/09             7/16/09   Technical contacts and Project   Agencies converting data into     Data Conversion             Valid                                        For detailed task instructions, refer to documentation provided at data
      SMART data conversions                                                     Managers                         SMART via file upload                                                                                      conversion workshops May 5, 2009.
 23   Clean-up and extract data (for systems        5/5/09             9/18/09   Technical contacts and Project   Agencies converting data into     Data Conversion             Valid
      to be de-commissioned) and send data                                       Managers                         SMART via file upload
      file(s) to Sunflower Project for assembly
      testing
 35   Attend Initial Data Conversion Workshop       5/5/09             5/5/09    Technical contacts, Project      Agencies converting data into     Data Conversion             Valid
                                                                                 Managers, and Subject Matter     SMART via file upload
                                                                                 Experts (SMEs)




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 62 of 130                                                                                                          Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                                  AGENCY TASK LIST



Task                                                Start               End                                                                                                                                        Date
               Task Description                                                       Audience (contacts)               Audience (agencies)                   Category             Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                     Completed
 217 Monthly Interface Meeting                     5/13/09             5/13/09   Primary and Technical contacts    Agencies building interfaces with Interface                  Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers              SMART                                                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                             manager contacts in May, 2009.

                                                                                                                                                                                                                             Date and Time: May 13, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                                             Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                             Materials and Handouts: Meeting materials and handouts will be handed out at
                                                                                                                                                                                                                             the meeting.

                                                                                                                                                                                                                             After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                             the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                             also be emailed to all registered participants.
160   Complete Depreciation Attributes             5/15/09             5/29/09   Asset Management (AM) SMEs        All agencies                       Functional - Asset        Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
      Configuration Activity                                                                                                                          Management                                                             5/15/09.
189   Complete Asset Subtypes Configuration        5/15/09             5/29/09   Asset Management (AM) SMEs        All agencies                       Functional - Asset        Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
      Activity                                                                                                                                        Management                                                             5/15/09.
200   Complete Payment Terms Configuration         5/20/09             6/5/09    Accounts Payable (AP) SMEs        Agencies using the Accounts        Functional - Accounts     Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                     Payable (AP) module in SMART       Payable                                                                values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                             from the Sunflower Project on 5/20/09.
202   Complete Conversation Keywords               5/20/09             6/5/09    Accounts Payable (AP) SMEs        Agencies using the Accounts        Functional - Accounts     Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                       Payable (AP) module in SMART       Payable                                                                values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                             from the Sunflower Project on 5/20/09.
 44   Attend Change Agent Network Meeting          5/20/09             5/20/09   Change Agents                     Agencies using SMART               General Enterprise        Valid                                        The date, time, and location for this event have been confirmed. For agenda
      #3                                                                                                                                              Readiness                                                              topics and details on how to register, refer to email sent from the Sunflower
                                                                                                                                                                                                                             Project on 5/4/09.

                                                                                                                                                                                                                             Date and Time: May 20, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                                             Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                             BC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                             Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                             Sunflower Project website by May 18, 2009. Please print any handouts you wish
                                                                                                                                                                                                                             to have with you during the meeting.

                                                                                                                                                                                                                             After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                             the Sunflower Project website contains a link to the follow-up survey. The link will
130   Submit monthly project plan update           5/22/09             5/29/09   Project Managers                  Agencies building interfaces with Interface                  Valid                                        For detailed taskto all registered participants.
                                                                                                                                                                                                                             also be emailed instructions, refer to email sent from the Sunflower Project on
                                                                                                                   SMART                                                                                                     4/22/09.
186   Complete Location Codes Configuration        5/29/09             6/15/09   Asset Management (AM) SMEs        All agencies                      Functional - Asset         Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                                                       Management                                                              values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                             office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                             contacts.
182   Complete Area Definition Configuration       5/29/09             6/15/09   Asset Management (AM) SMEs        All agencies                       Functional - Asset        Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                                                        Management                                                             values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                             office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                             contacts.
154   Complete Program Code Configuration           6/1/09             7/10/09   General Ledger, Budget, SHaRP     All agencies                       Functional - General      Valid                                        This is the second of two tasks associated with the Program and Department ID
      Activity                                                                   contacts and Division of Budget                                      Ledger                                                                 ChartFields Configuration Workshop (Task ID 157).
                                                                                 Analysts
206   Complete Note Type / Standard Notes           6/1/09             6/15/09   Accounts Receivable (AR) and      Agencies using the Accounts        Functional - Accounts     Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                     Billing (BI) SMEs                 Receivable (AR) and Billing (BI)   Receivable                                                             values or functions in SMART. More details, including information on optional
                                                                                                                   modules in SMART to generate                                                                              office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                   customer invoices                                                                                         contacts.
177   Complete Common Purchasing Options            6/1/09             6/15/09   Purchasing (PO) SMEs              All agencies                       Functional - Purchasing   Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                                                                                                                                 values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                             office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                             contacts.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                   63 of 130                                                                                                         Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                                 AGENCY TASK LIST



Task                                                 Start              End                                                                                                                                         Date
               Task Description                                                        Audience (contacts)              Audience (agencies)                  Category               Task Status   Agency Status                                                  Task Details
 ID                                                  Date               Date                                                                                                                                      Completed
 169 Attend Projects Setup Configuration            6/1/09             7/3/09    Projects and Grants (PC) SMEs     Agencies using the Project        Functional - Projects and   Valid                                        For agenda topics and details on how to register, refer to email sent from the
     Workshop and complete activity                                                                                Costing (PC) module in SMART      Grants                                                                   Sunflower Project on 5/7/09.

                                                                                                                                                                                                                              Dates: This event occurs in several two-hour sessions June 1 - 4, June 9 - 11, and
                                                                                                                                                                                                                              June 16 - 18, 2009. Your workshop confirmation will confirm the date, time, and
                                                                                                                                                                                                                              location for your selected session.
                                                                                                                                                                                                                              Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                                              emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                                              the session with any questions you may have.

                                                                                                                                                                                                                              After the event, please share your feedback. A link to the follow-up survey will be
157   Attend Program and Department ID              6/1/09             7/10/09   General Ledger, Budget, SHaRP     All agencies                      Functional - General        Valid                                        emailed to all registered participants. to register, refer to email sent from the
                                                                                                                                                                                                                              For agenda topics and details on how
      ChartFields Configuration Workshop and                                     contacts and Division of Budget                                     Ledger                                                                   Sunflower Project on 5/7/09.
      Complete Department ID Configuration                                       Analysts
      Activity                                                                                                                                                                                                                Dates: This event occurs in several two-hour sessions June 1 - 4 and June 15 - 18,
                                                                                                                                                                                                                              2009. Your workshop confirmation will confirm the date, time, and location for
                                                                                                                                                                                                                              your selected session.
                                                                                                                                                                                                                              Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                                              emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                                              the session with any questions you may have.

                                                                                                                                                                                                                              After the event, please share your feedback. A link to the follow-up survey will be
151   Attend Allocations Configuration              6/1/09             Jul-09    General Ledger and Budget         All agencies who responded to     Functional - General        Valid                                        emailed to all registered participants.
                                                                                                                                                                                                                              The date, time, and location for this event have not yet been confirmed. Agenda
      Workshop and complete activity                                             contacts                          the allocations survey            Ledger                                                                   topics and details on how to register will be sent to all Change Agents in advance.

215   Complete Agency Data Conversion Plans         6/2/09             6/15/09   Primary contacts                  All agencies                      Data Conversion             Valid
      survey
199   Complete Payment Messages                     6/3/09             6/15/09   Accounts Payable (AP) SMEs        Agencies using the Accounts       Functional - Accounts       Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                       Payable (AP) module in SMART      Payable                                                                  values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                              from the Sunflower Project on 6/3/09.
218   Monthly Interface Meeting                     6/9/09             6/9/09    Primary and Technical contacts    Agencies building interfaces with Interface                   Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers              SMART                                                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                              manager contacts in May, 2009.

                                                                                                                                                                                                                              Date and Time: June 9, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                                              Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                              Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                              attendees prior to the event.

                                                                                                                                                                                                                              After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                              the Sunflower Project website contains a link to the follow-up survey. The link will
228   Data Conversion Module Specific              6/16/09             6/16/09   Primary, Technical, and Accounts Agencies converting data into      Data Conversion             Valid                                        The be emailed to all registered participants.
                                                                                                                                                                                                                              also date, time, and location for this event have been confirmed. Agenda topics
      Workshop - AR Customers/Pending                                            Receivable (AR) contacts and     SMART via file upload                                                                                       and details on how to register will be sent to the primary, technical, accounts
      Items                                                                      Project Managers                                                                                                                             receivable SME and project manager contacts prior to the meeting.

                                                                                                                                                                                                                              Date and Time: June 16, 2009, from 1:00 PM to 2:30 PM
                                                                                                                                                                                                                              Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                              Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                              attendees prior to the event.

                                                                                                                                                                                                                              After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                              the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                              also be emailed to all registered participants.
212   Complete Service Location ChartField         6/16/09             7/17/09   Primary, General Ledger, and      All agencies using the Service    Functional - General        Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                     Budget contacts                   Location ChartField               Ledger                                                                   values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                              from the Sunflower Project on 6/16/09.
174   Complete Institutions Configuration          6/16/09             7/17/09   Projects and Grants (PC) SMEs     Agencies using the Grants (GM)    Functional - Projects and   Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                     module in SMART                   Grants                                                                   values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                              from the Sunflower Project on 6/16/09.
205   Complete Billing Options Configuration       6/16/09             6/29/09   Billing (BI) SMEs                 Agencies using the Billing module Functional - Accounts       Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                     in SMART                          Receivable                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                              from the Sunflower Project on 6/16/09.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                  64 of 130                                                                                                           Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                                  AGENCY TASK LIST



Task                                                Start                End                                                                                                                                           Date
                Task Description                                                      Audience (contacts)                Audience (agencies)                       Category            Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                         Completed
 211 Complete Agency Use ChartField                6/16/09             7/17/09   General Ledger and Budget          All agencies using the Agency Use Functional - General          Valid                                        Configuration activities help the Sunflower Project determine agency-specific
     Configuration Activity                                                      contacts                           ChartField                        Ledger                                                                     values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                                 from the Sunflower Project on 6/16/09.
229   Data Conversion Module Specific              6/18/09             6/18/09   Primary, Technical, and Projects   Agencies converting data into       Data Conversion             Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
      Workshop - Projects                                                        and Grants contacts and Project    SMART via file upload                                                                                        and details on how to register will be sent to the primary, technical, project and
                                                                                 Managers                                                                                                                                        grants SME and project manager contacts prior to the meeting.

                                                                                                                                                                                                                                 Date and Time: June 18, 2009 from 10:00 AM to 11:30 AM
                                                                                                                                                                                                                                 Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                                 Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                                 attendees prior to the event.

                                                                                                                                                                                                                                 After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                                 the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                                 also be emailed to all registered participants.
230   Data Conversion Module Specific              6/18/09             6/18/09   Primary, Technical, and Asset      Agencies converting data into       Data Conversion             Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
      Workshop - Assets                                                          Management (AM) contacts and       SMART via file upload                                                                                        and details on how to register will be sent to the primary, technical, asset
                                                                                 Project Managers                                                                                                                                management SME and project manager contacts prior to the meeting.

                                                                                                                                                                                                                                 Date and Time: June 18, 2009 from 1:00 PM to 2:30 PM
                                                                                                                                                                                                                                 Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                                 Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                                 attendees prior to the event.

                                                                                                                                                                                                                                 After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                                 the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                                 also be emailed to all registered participants.
216   Complete agency course attendance            6/18/09             6/30/09   Training contacts                  All agencies                        Training                    Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
      estimation                                                                                                                                                                                                                 6/18/09.
175   Complete Sponsors Configuration              6/23/09             7/31/09   Projects and Grants (PC) SMEs      Agencies using the Grants (GM)      Functional - Projects and   Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                      module in SMART                     Grants                                                                   values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                                 from the Sunflower Project on 6/23/09.
238   Time and Labor Agency Workshop               6/24/09             6/24/09   Primary contact and Time and       Agencies using Time and Labor at Functional - Time and          Valid                                        The date, time and location for this event have been confirmed. Agenda topics
                                                                                 Labor contacts                     SMART go-live                    Labor                                                                       and details on how to register will be sent to the primary and HR contacts prior to
                                                                                                                                                                                                                                 the event.

                                                                                                                                                                                                                                 Date and Time: June 24, 2009, from 1:30 PM to 4:00 PM
                                                                                                                                                                                                                                 Location: Landon State Office Building, Room 108, 900 SW Jackson, Topeka
                                                                                                                                                                                                                                 Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                                 attendees at the event.

                                                                                                                                                                                                                                 After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                                 the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                                 also be emailed to all registered participants.
131   Submit monthly project plan update           6/24/09             6/30/09   Project Managers                   Agencies building interfaces with   Interface                   Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                                    SMART                                                                                                        4/22/09.
253   Confirm Time and Labor Workgroups            6/24/09             7/31/09   Time and Labor SMEs, Time and      Agencies using Time and Labor at    Functional - Time and       Valid
                                                                                 Labor contacts                     SMART go-live                       Labor
254   Complete Time and Labor Taskgroup            6/24/09             8/28/09   Time and Labor SMEs, Time and      Agencies using Time and Labor at    Functional - Time and       Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity (Step 1 and 2)                                      Labor contacts                     SMART go-live                       Labor                                                                    values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                                 office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                                 contacts.
252   Complete Time and Labor Schedule             6/24/09             7/24/09   Time and Labor SMEs, Time and      Agencies using Time and Labor at Functional - Time and          Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                     Labor contacts                     SMART go-live                    Labor                                                                       values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                                 office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                                 contacts.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                     65 of 130                                                                                                           Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start                End                                                                                                                                       Date
               Task Description                                                       Audience (contacts)              Audience (agencies)                  Category               Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                     Completed
 239 Time and Labor Agency Workshop                6/25/09             6/25/09   Primary contact and Time and     Agencies using Time and Labor at Functional - Time and        Valid                                        The date, time and location for this event have been confirmed. Agenda topics
                                                                                 Labor contacts                   SMART go-live                    Labor                                                                     and details on how to register will be sent to the primary and HR contacts prior to
                                                                                                                                                                                                                             the event.

                                                                                                                                                                                                                             Date and Time: June 25, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                                             Location: Landon State Office Building, Room 102N, 900 SW Jackson, Topeka
                                                                                                                                                                                                                             Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                             attendees at the event.

                                                                                                                                                                                                                             After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                             the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                             also be emailed to all registered participants.
219   Monthly Interface Meeting                    7/14/09             7/14/09   Primary and Technical contacts   Agencies building interfaces with Interface                   Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART                                                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                             manager contacts on June 30, 2009.

                                                                                                                                                                                                                             Date and Time: July 14, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                                             Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                             Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                             attendees prior to the event.

                                                                                                                                                                                                                             After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                             the Sunflower Project website contains a link to the follow-up survey. The link will
166   Attend Grants Setup Workshop and             7/14/09             8/14/09   Projects and Grants (PC) SMEs    Agencies using the Grants (GM)    Functional - Projects and   Valid                                        For be emailed to all details on how to register, refer to email sent from the
                                                                                                                                                                                                                             alsoagenda topics andregistered participants.
      complete activity                                                                                           module in SMART                   Grants                                                                   Sunflower Project on 6/30/09.


                                                                                                                                                                                                                             Dates: This event occurs in several two-hour sessions July 14 - 30, 2009. Your
                                                                                                                                                                                                                             workshop confirmation will confirm the date, time, and location for your selected
                                                                                                                                                                                                                             session.
                                                                                                                                                                                                                             Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                                             emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                                             the session with any questions you may have.

                                                                                                                                                                                                                             After the event, please share your feedback. A link to the follow-up survey will be
185   Complete Maintenance Types                   7/15/09             7/31/09   Asset Management (AM) SMEs       All agencies                      Functional - Asset          Valid                                        emailed to all activities help the Sunflower Project determine agency-specific
                                                                                                                                                                                                                             Configuration registered participants.
      Configuration Activity                                                                                                                        Management                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                             from the Sunflower Project on 7/15/09.
197   Complete Voucher and Control Groups          7/16/09             7/31/09   Accounts Payable (AP) SMEs       Agencies using the Accounts       Functional - Accounts       Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                      Payable (AP) module in SMART      Payable                                                                  values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                             from the Sunflower Project on 7/16/09.
231   Monthly Data Conversion Meeting              7/22/09             7/22/09   Primary and Technical contacts   Agencies converting data into     Data Conversion             Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART via file upload                                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                             manager contacts prior to the event.

                                                                                                                                                                                                                             Date and Time: July 22, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                                             Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                             Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                             attendees prior to the event.

                                                                                                                                                                                                                             After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                             the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                             also be emailed to all registered participants.
132   Submit monthly project plan update           7/27/09             7/31/09   Project Managers                 Agencies building interfaces with Interface                   Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                                  SMART                                                                                                      4/22/09.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 66 of 130                                                                                                           Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start               End                                                                                                                                      Date
                Task Description                                                      Audience (contacts)             Audience (agencies)                   Category             Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                   Completed
 145 Attend Entry Type/Reason Code                 7/27/09             9/4/09    Accounts Receivable (AR) SMEs   Agencies using full Accounts       Functional - Accounts     Valid                                        For agenda topics and details on how to register, refer to email sent from the
     Configuration Workshop and complete                                                                         Receivable (AR) functionality      Receivable                                                             Sunflower Project on 6/26/09.
     activity                                                                                                    (tracking receivables, customer
                                                                                                                 balances, etc)                                                                                            Dates: This event occurs in several two-hour sessions July 27 - 30, 2009 and
                                                                                                                                                                                                                           August 3 - 6, 2009. Your workshop confirmation will confirm the date, time, and
                                                                                                                                                                                                                           location for your selected session.
                                                                                                                                                                                                                           Materials and Handouts: A packet with task instructions and templates will be
                                                                                                                                                                                                                           emailed to registered participants in advance. Review the packet and bring it to
                                                                                                                                                                                                                           the session with any questions you may have.

                                                                                                                                                                                                                           After the event, please share your feedback. A link to the follow-up survey will be
179   Complete "Ship To/Bill To" Locations          8/6/09             8/20/09   Purchasing (PO) SMEs            All agencies                       Functional - Purchasing   Valid                                        emailed to all registered participants.
                                                                                                                                                                                                                           Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                                                                                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                           from the Sunflower Project on 8/6/09.
184   Complete Insurance Types Configuration        8/7/09             8/21/09   Asset Management (AM) SMEs      All agencies                       Functional - Asset        Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                                                      Management                                                             values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                           from the Sunflower Project on 8/7/09.
183   Complete Asset Agency Configuration           8/7/09             8/21/09   Asset Management (AM) SMEs      All agencies                       Functional - Asset        Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                                                      Management                                                             values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                           from the Sunflower Project on 8/7/09.
 50   Attend Change Agent Network Meeting          8/12/09             8/12/09   Change Agents                   Agencies using SMART               General Enterprise        Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
      #4                                                                                                                                            Readiness                                                              and details on how to register will be sent to all Change Agents in July, 2009.

                                                                                                                                                                                                                           Date and Time: August 12, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                                           Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                           ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                           Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                           Sunflower Project website by August 10, 2009. Please print any handouts you
                                                                                                                                                                                                                           wish to have with you during the meeting.

                                                                                                                                                                                                                           After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                           the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                           also be emailed to all registered participants.
260   Complete Remit To Addresses                  8/13/09             8/21/09   Accounts Receivable (AR) and    Agencies using the Accounts        Functional - Accounts     Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                     Billing (BI) SMEs               Receivable (AR) and Billing (BI)   Receivable                                                             values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                 modules in SMART                                                                                          from the Sunflower Project on 8/13/09.
255   Complete Manual Conversion of Time           8/13/09         10/16/09      Time and Labor SMEs, Time and   Agencies using Time and Labor at   Functional - Time and     Valid
      Reporter Data                                                              Labor contacts                  SMART go-live                      Labor
190   Complete Standard Warranty                   8/14/09             8/28/09   Asset Management (AM) SMEs      All agencies                       Functional - Asset        Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                                                        Management                                                             values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                           from the Sunflower Project on 8/14/09.
 30   Complete Agency Impact Analysis              8/17/09         11/30/09      Primary contacts and Subject    Agencies using SMART               General Enterprise        Valid
                                                                                 Matter Experts (SMEs)                                              Readiness
 43   Communicate the updated agency               8/17/09             1/31/10   Primary contacts and Subject    Agencies using SMART               General Enterprise        Valid
      specific business processes to agency                                      Matter Experts (SMEs)                                              Readiness
      staff
 59   Attend Asset Management Business             8/17/09             10/8/09   Primary and Asset Management    Agencies using the Asset           Functional - Asset        Valid                                        This Business Process Workshop will discuss Asset Management. For details on
      Process Workshop                                                           (AM) contacts                   Management (AM) module in          Management                                                             how to register, refer to email sent from the Sunflower Project on 7/31/09 .
                                                                                                                 SMART

                                                                                                                                                                                                                           Dates: This event occurs in four-hour sessions August 17 - October 8, 2009. Your
                                                                                                                                                                                                                           workshop confirmation will confirm the date, time, and location for your selected
                                                                                                                                                                                                                           session.
                                                                                                                                                                                                                           Materials and Handouts: Workshop materials and handouts will be posted on the
                                                                                                                                                                                                                           Sunflower Project website.

                                                                                                                                                                                                                           After the event, please share your feedback. A link to the follow-up survey will be
                                                                                                                                                                                                                           emailed to all registered participants.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 67 of 130                                                                                                         Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                                AGENCY TASK LIST



Task                                                Start                End                                                                                                                                        Date
               Task Description                                                       Audience (contacts)               Audience (agencies)                  Category               Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                      Completed
 220 Monthly Interface Meeting and Testing         8/18/09             8/18/09   Primary and Technical contacts    Agencies building interfaces with Interface                   Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
     Workshop                                                                    and Project Managers              SMART                                                                                                      and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                              manager contacts prior to the event.

                                                                                                                                                                                                                              Date and Time: August 18, 2009 from 9:00 AM to 11:00 AM
                                                                                                                                                                                                                              Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                              Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                              attendees prior to the event.

                                                                                                                                                                                                                              After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                              the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                              also be emailed to all registered participants.
187   Complete Financing Codes Configuration       8/18/09             8/28/09   Asset Management (AM) SMEs        All agencies                      Functional - Asset          Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                                                       Management                                                               values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                              from the Sunflower Project on 8/18/09.
173   Complete Departments Configuration           8/18/09             9/11/09   Projects and Grants (PC) SMEs     Agencies using the Grants (GM)    Functional - Projects and   Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                     module in SMART                   Grants                                                                   values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                              from the Sunflower Project on 8/18/09.
 31   Attend Purchasing Business Process           8/19/09             10/7/09   Primary and Purchasing (PO)       Agencies using the Purchasing     Functional - Purchasing     Valid                                        This Business Process Workshop will discuss Purchasing. For details on how to
      Workshop                                                                   contacts                          (PO) module in SMART                                                                                       register, refer to email sent from the Sunflower Project on 7/31/09.


                                                                                                                                                                                                                              Dates: This event occurs in four-hour sessions August 19 - October 7, 2009. Your
                                                                                                                                                                                                                              workshop confirmation will confirm the date, time, and location for your selected
                                                                                                                                                                                                                              session.
                                                                                                                                                                                                                              Materials and Handouts: Workshop materials and handouts will be posted on the
                                                                                                                                                                                                                              Sunflower Project website.

                                                                                                                                                                                                                              After the event, please share your feedback. A link to the follow-up survey will be
 39   Attend Accounts Payable and Travel &         8/19/09             10/7/09   Primary and Accounts Payable      Agencies using the Accounts       Functional - Accounts       Valid                                        This Business registered participants.
                                                                                                                                                                                                                              emailed to all Process Workshop will discuss Accounts Payable and Travel &
      Expense Business Process Workshop                                          (AP) contacts                     Payable (AP) module in SMART      Payable                                                                  Expense. For details on how to register, refer to email sent from the Sunflower
                                                                                                                                                                                                                              Project on 7/31/09.


                                                                                                                                                                                                                              Dates: This event occurs in four-hour sessions August 19 - October 7, 2009. Your
                                                                                                                                                                                                                              workshop confirmation will confirm the date, time, and location for your selected
                                                                                                                                                                                                                              session.
                                                                                                                                                                                                                              Materials and Handouts: Workshop materials and handouts will be posted on the
                                                                                                                                                                                                                              Sunflower Project website.

                                                                                                                                                                                                                              After the event, please share your feedback. A link to the follow-up survey will be
178   Complete Business Unit (BU) Default          8/20/09             9/4/09    Purchasing (PO) SMEs              All agencies                      Functional - Purchasing     Valid                                        emailed to all registered participants.
                                                                                                                                                                                                                              Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                                                                                                                                  values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                              from the Sunflower Project on 8/6/09.
 66   Attend Projects & Grants Business            8/24/09             9/15/09   Primary and Projects and Grants   Agencies using the Project        Functional - Projects and   Valid                                        This Business Process Workshop will discuss Projects & Grants. For details on how
      Process Workshop                                                           contacts                          Costing (PC) module in SMART      Grants                                                                   to register, refer to email sent from the Sunflower Project on 7/31/09.


                                                                                                                                                                                                                              Dates: This event occurs in four-hour sessions August 24 - September 15, 2009.
                                                                                                                                                                                                                              Your workshop confirmation will confirm the date, time, and location for your
                                                                                                                                                                                                                              selected session.
                                                                                                                                                                                                                              Materials and Handouts: Workshop materials and handouts will be posted on the
                                                                                                                                                                                                                              Sunflower Project website.

                                                                                                                                                                                                                              After the event, please share your feedback. A link to the follow-up survey will be
                                                                                                                                                                                                                              emailed to all registered participants.
133   Submit monthly project plan update           8/25/09             8/31/09   Project Managers                  Agencies building interfaces with Interface                   Valid
                                                                                                                   SMART




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                  68 of 130                                                                                                           Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                                AGENCY TASK LIST



Task                                                Start            End                                                                                                                                         Date
              Task Description                                                        Audience (contacts)               Audience (agencies)                  Category            Task Status   Agency Status                                                  Task Details
 ID                                                 Date             Date                                                                                                                                      Completed
 48 Attend Deposit and Interfunds Business         8/25/09         10/14/09      Primary, Accounts Receivable      Agencies using SMART              Functional - Accounts    Valid                                        This Business Process Workshop will discuss Deposit & Interfund. For details on
     Process Workshop                                                            (AR), and Accounts Payable (AP)                                     Receivable                                                            how to register, refer to email sent from the Sunflower Project on 7/31/09.
                                                                                 contacts

                                                                                                                                                                                                                           Dates: This event occurs in four-hour sessions August 25 - October 14, 2009. Your
                                                                                                                                                                                                                           workshop confirmation will confirm the date, time, and location for your selected
                                                                                                                                                                                                                           session.
                                                                                                                                                                                                                           Materials and Handouts: Workshop materials and handouts will be posted on the
                                                                                                                                                                                                                           Sunflower Project website.

                                                                                                                                                                                                                           After the event, please share your feedback. A link to the follow-up survey will be
                                                                                                                                                                                                                           emailed to all registered participants.
232   Monthly Data Conversion Meeting              8/26/09             8/26/09   Primary and Technical contacts    Agencies converting data into     Data Conversion          Valid                                        The date, time, and location for this event have been confirmed. For details on
                                                                                 and Project Managers              SMART via file upload                                                                                   how to register, refer to email sent from the Sunflower Project on 8/10/09.

                                                                                                                                                                                                                           Date and Time: August 26, 2009, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                                           Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                           Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                           attendees prior to the event.

                                                                                                                                                                                                                           After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                           the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                           also be emailed to all registered participants.


 75   Attend General Ledger and Commitment         8/26/09         10/12/09      Primary, General Ledger, and      Agencies using SMART              Functional - General     Valid                                        This Business Process Workshop will discuss General Ledger and Commitment
      Control Business Process Workshop                                          Budget contacts                                                     Ledger                                                                Control. For details on how to register, refer to email sent from the Sunflower
                                                                                                                                                                                                                           Project on 7/31/09.


                                                                                                                                                                                                                           Dates: This event occurs in four-hour sessions August 26 - October 12, 2009. Your
                                                                                                                                                                                                                           workshop confirmation will confirm the date, time, and location for your selected
                                                                                                                                                                                                                           session.
                                                                                                                                                                                                                           Materials and Handouts: Workshop materials and handouts will be posted on the
                                                                                                                                                                                                                           Sunflower Project website.

                                                                                                                                                                                                                           After the event, please share your feedback. A link to the follow-up survey will be
193   Complete Expense Type Configuration           Sep-09         10/30/09      Accounts Payable (AP) SMEs        Agencies using the Accounts       Functional - Accounts    Valid                                        Configuration registered participants.
                                                                                                                                                                                                                           emailed to all activities help the Sunflower Project determine agency-specific
      Activity                                                                                                     Payable (AP) module in SMART      Payable                                                               values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                           office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                           contacts.
221   Monthly Interface Meeting                     9/8/09             9/8/09    Primary and Technical contacts    Agencies building interfaces with Interface                Valid                                        The date, time, and location for this event have been confirmed. For details on
                                                                                 and Project Managers              SMART                                                                                                   how to register, refer to email sent from the Sunflower Project on 8/26/09.

                                                                                                                                                                                                                           Date and Time: September 8, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                                           Location: Landon State Office Bulding, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                           Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                           attendees prior to the event.

                                                                                                                                                                                                                           After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                           the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                           also be emailed to all registered participants.


 52   Complete agency readiness assessment         9/15/09             9/30/09   Primary contacts                  Agencies using SMART              General Enterprise       Valid
      #2                                                                                                                                             Readiness
265   Reporting Need Analysis                      9/17/09         10/31/09      Primary contacts                  Agencies using SMART              Functional - Reporting   Valid                                        Configuration activities help the Sunflower Project determine agency-specific
                                                                                                                                                                                                                           values or functions in SMART. For detailed task instructions, refer to email sent
                                                                                                                                                                                                                           from the Sunflower Project on 9/17/09.
264   Time and Labor Task Profile Upload           9/18/09             11/6/09   Time and Labor SMEs, Time and     Agencies using Time and Labor at Functional - Time and     Valid
                                                                                 Labor contacts                    SMART go-live                    Labor
124   Clean-up and extract data (for systems       9/18/09             11/6/09   Technical contacts and Project    Agencies converting data into    Data Conversion           Valid
      to be de-commissioned) and send data                                       Managers                          SMART via file upload
      file(s) to Sunflower Project for Mock
      Conversion #1




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                  69 of 130                                                                                                        Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start                End                                                                                                                                   Date
              Task Description                                                         Audience (contacts)             Audience (agencies)                  Category           Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                 Completed
 234 Monthly Data Conversion Meeting               9/23/09             9/23/09   Primary and Technical contacts   Agencies converting data into     Data Conversion         Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART via file upload                                                                                  and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                         manager contacts prior to the event.

                                                                                                                                                                                                                         Date and Time: September 23, 2009, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                                         Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                         Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                         attendees prior to the event.

                                                                                                                                                                                                                         After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                         the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                         also be emailed to all registered participants.
134   Submit monthly project plan update           9/24/09             9/30/09   Project Managers                 Agencies building interfaces with Interface               Valid
                                                                                                                  SMART
 58   Attend Change Agent Network Meeting          9/30/09             9/30/09   Change Agents                    Agencies using SMART              General Enterprise      Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
      #5                                                                                                                                            Readiness                                                            and details on how to register will be sent to all Change Agents in September,
                                                                                                                                                                                                                         2009.

                                                                                                                                                                                                                         Date and Time: September 30, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                                         Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                         ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                         Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                         Sunflower Project website by September 28, 2009. Please print any handouts you
                                                                                                                                                                                                                         wish to have with you during the meeting.

                                                                                                                                                                                                                         After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                         the Sunflower Project website contains a link to the follow-up survey. The link will
201   Complete SpeedChart Configuration             Oct-09         11/30/09      Accounts Payable (AP) SMEs       Agencies using the Accounts       Functional - Accounts   Valid                                        also be emailed to all registered participants.
                                                                                                                                                                                                                         Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                    Payable (AP) module in SMART      Payable                                                              values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                         office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                         contacts.
209   Complete Charge Codes Configuration         10/12/09         10/12/09      Billing (BI) SMEs                Agencies using the Billing module Functional - Accounts   Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                    in SMART                          Receivable                                                           values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                         office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                         contacts.
222   Monthly Interface Meeting                   10/13/09         10/13/09      Primary and Technical contacts   Agencies building interfaces with Interface               Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART                                                                                                  and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                         manager contacts prior to the event.

                                                                                                                                                                                                                         Date and Time: October 13, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                                         Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                         Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                         attendees prior to the event.

                                                                                                                                                                                                                         After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                         the Sunflower Project website contains a link to the follow-up survey. The link will
256   Attend Imprest/Petty Cash Workshop          10/19/09         11/30/09      Accounts Payable (AP) SMEs       Agencies that currently have      Functional - Accounts   Valid                                        also date, time, and location for this event have not yet been confirmed. Agenda
                                                                                                                                                                                                                         The be emailed to all registered participants.
                                                                                                                  Imprest/Petty Cash accounts       Payable                                                              topics and details on how to register will be sent to all applicable agencies that
                                                                                                                                                                                                                         currently use imprest funds and petty cash.
235   Monthly Data Conversion Meeting             10/21/09         10/21/09      Primary and Technical contacts   Agencies converting data into     Data Conversion         Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART via file upload                                                                                  and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                         manager contacts prior to the event.

                                                                                                                                                                                                                         Date and Time: October 21, 2009, from 2:00 PM to 4:00 PM
                                                                                                                                                                                                                         Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                         Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                         attendees prior to the event.

                                                                                                                                                                                                                         After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                         the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                         also be emailed to all registered participants.
135   Submit monthly project plan update          10/26/09         10/30/09      Project Managers                 Agencies building interfaces with Interface               Valid
                                                                                                                  SMART




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 70 of 130                                                                                                       Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start            End                                                                                                                                      Date
              Task Description                                                        Audience (contacts)              Audience (agencies)                  Category          Task Status   Agency Status                                                  Task Details
 ID                                                 Date             Date                                                                                                                                   Completed
 64 Attend Change Agent Network Meeting           10/28/09         10/28/09      Change Agents                    Agencies using SMART              General Enterprise     Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
     #6                                                                                                                                             Readiness                                                           and details on how to register will be sent to all Change Agents in October, 2009.

                                                                                                                                                                                                                        Date and Time: October 28, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                                        Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                        ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                        Sunflower Project website by October 26, 2009. Please print any handouts you
                                                                                                                                                                                                                        wish to have with you during the meeting.

                                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                        also be emailed to all registered participants.
 68   Complete role mapping for all SMART           1/6/10             2/12/10   Primary contacts                 Agencies using SMART              General Enterprise     Valid
      users                                                                                                                                         Readiness
148   Attend Workflow Configuration                11/3/09         11/30/09      Purchasing (PO) SMEs, Accounts   All agencies                      Functional - General   Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
      Workshop and complete activity                                             Payable (AP) SMEs, Travel &                                                                                                            topics and details on how to register will be sent to the appropriate contacts in
                                                                                 Expenses SMEs, General Ledger                                                                                                          advance.
                                                                                 (GL) SMEs and Purchasing (PO)
                                                                                 SMEs
 25   Clean-up and extract data (for systems       11/6/09             1/18/10   Technical contacts and Project   Agencies converting data into     Data Conversion        Valid
      to be de-commissioned) and send data                                       Managers                         SMART via file upload
      file(s) to Sunflower Project for Mock
      Conversion #2
223   Monthly Interface Meeting                   11/10/09         11/10/09      Primary and Technical contacts   Agencies building interfaces with Interface              Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART                                                                                                 and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                        manager contacts prior to the event.

                                                                                                                                                                                                                        Date and Time: November 10, 2009 from 1:00 PM to 3:00 PM
                                                                                                                                                                                                                        Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                        attendees prior to the event.

                                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                        also be emailed to all registered participants.
236   Monthly Data Conversion Meeting             11/18/09         11/18/09      Primary and Technical contacts   Agencies converting data into     Data Conversion        Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART via file upload                                                                                 and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                        manager contacts prior to the event.

                                                                                                                                                                                                                        Date and Time: November 18, 2009, from 1:00 PM to 2:30 PM
                                                                                                                                                                                                                        Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                        attendees prior to the event.

                                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link will
136   Submit monthly project plan update          11/20/09         11/30/09      Project Managers                 Agencies building interfaces with Interface              Valid                                        also be emailed to all registered participants.
                                                                                                                  SMART
 70   Complete agency readiness assessment         Dec-09              Dec-09    Primary contacts                 Agencies using SMART              General Enterprise     Valid
      #3                                                                                                                                            Readiness
233   Monthly Interface Meeting                    12/8/09             12/8/09   Primary and Technical contacts   Agencies building interfaces with Interface              Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART                                                                                                 and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                        manager contacts prior to the event.

                                                                                                                                                                                                                        Date and Time: December 8, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                                        Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                        Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                        attendees prior to the event.

                                                                                                                                                                                                                        After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                        the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                        also be emailed to all registered participants.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 71 of 130                                                                                                      Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start               End                                                                                                                                    Date
              Task Description                                                        Audience (contacts)              Audience (agencies)                  Category           Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                 Completed
 71 Attend Change Agent Network Meeting            12/9/09             12/9/09   Change Agents                    Agencies using SMART              General Enterprise      Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
     #7                                                                                                                                             Readiness                                                            and details on how to register will be sent to all Change Agents in December,
                                                                                                                                                                                                                         2009.

                                                                                                                                                                                                                         Date and Time: December 9, 2009, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                                         Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                         ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                         Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                         Sunflower Project website by December 7, 2009. Please print any handouts you
                                                                                                                                                                                                                         wish to have with you during the meeting.

                                                                                                                                                                                                                         After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                         the Sunflower Project website contains a link to the follow-up survey. The link will
237   Monthly Data Conversion Meeting              12/16/09        12/16/09      Primary and Technical contacts   Agencies converting data into     Data Conversion         Valid                                        also be emailed to all registered participants.
                                                                                                                                                                                                                         The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART via file upload                                                                                  and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                         manager contacts prior to the event.

                                                                                                                                                                                                                         Date and Time: December 16, 2009, from 1:00 PM to 2:30 PM
                                                                                                                                                                                                                         Location: Memorial Hall Auditorium, 120 SW 10th, Topeka
                                                                                                                                                                                                                         Materials and Handouts: Meeting materials and handouts will be distributed to
                                                                                                                                                                                                                         attendees prior to the event.

                                                                                                                                                                                                                         After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                         the Sunflower Project website contains a link to the follow-up survey. The link will
137   Submit monthly project plan update           12/24/09        12/31/09      Project Managers                 Agencies building interfaces with Interface               Valid                                        also be emailed to all registered participants.
                                                                                                                  SMART
 81   Resolve transactions (GL, AP, PO, etc.) in    Jan-10             May-10    Primary contacts and Subject     All agencies                      Functional - General    Valid
      error and pay all open vouchers                                            Matter Experts (SMEs)

 78   Identify and schedule agency staff for        1/1/10             1/29/10   To be determined                 To be determined                  Sunflower Project UAT   Valid
      user acceptance testing
 80   Develop agency go-live contingency plan       1/1/10             5/28/10   Technical contacts               Agencies using SMART              General Enterprise      Valid
      and procedures                                                                                                                                Readiness
 77   Confirm workstations meet technical           1/1/10             1/31/10   Technical contacts               Agencies using SMART              General Enterprise      Valid
      requirements                                                                                                                                  Readiness
 79   Become current on all bank                    Jan-10             May-10    Primary contacts                 All agencies                      General Enterprise      Valid
      reconciliations and resolve any                                                                                                               Readiness
      reconciliation issues
246   Monthly Data Conversion Meeting               Jan-10             Jan-10    Primary and Technical contacts   Agencies converting data into     Data Conversion         Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART via file upload                                                                                  topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                         manager contacts prior to the event.
240   Monthly Interface Meeting                    1/12/10             1/12/10   Primary and Technical contacts   Agencies building interfaces with Interface               Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART                                                                                                  topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                         manager contacts prior to the event.
224   Clean-up and extract data (for systems       1/18/10             3/5/10    Technical contacts and Project   Agencies converting data into     Data Conversion         Valid
      to be de-commissioned) and send data                                       Managers                         SMART via file upload
      file(s) to Sunflower Project for Mock
      Conversion #3
 83   Attend Change Agent Network Meeting          1/20/10             1/20/10   Change Agents                    Agencies using SMART              General Enterprise      Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
      #8                                                                                                                                            Readiness                                                            and details on how to register will be sent to all Change Agents in January, 2010.

                                                                                                                                                                                                                         Date and Time: January 20, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                                         Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                         ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                         Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                         Sunflower Project website by January 15, 2010. Please print any handouts you
                                                                                                                                                                                                                         wish to have with you during the meeting.

                                                                                                                                                                                                                         After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                         the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                         also be emailed to all registered participants.
138   Submit monthly project plan update           1/25/10             1/29/10   Project Managers                 Agencies building interfaces with Interface               Valid
                                                                                                                  SMART




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 72 of 130                                                                                                       Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                 Start              End                                                                                                                                     Date
              Task Description                                                         Audience (contacts)             Audience (agencies)                     Category         Task Status   Agency Status                                                  Task Details
 ID                                                  Date               Date                                                                                                                                  Completed
 247 Monthly Data Conversion Meeting                Feb-10             Feb-10    Primary and Technical contacts   Agencies converting data into     Data Conversion          Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART via file upload                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
259   Monitor agency staff completion of WBT        Feb-10             Jun-10    Training contacts                Agencies using SMART              Training                 Valid
      training
 88   Enroll agency staff in SMART training         Feb-10             Feb-10    Training contacts                Agencies using SMART              Training                 Valid
 86   Complete agency readiness assessment          Feb-10             Feb-10    Primary contacts                 Agencies using SMART              General Enterprise       Valid
      #4                                                                                                                                            Readiness
 87   Agency trainers attend pilot training         Feb-10             Feb-10    All SMART trainers               All agencies providing SMART      Training                 Valid
                                                                                                                  trainers
257   Agency staff complete 100 and 200-level       Feb-10             Mar-10    All financial staff              Agencies using SMART              Training                 Valid
      WBT training
241   Monthly Interface Meeting                     2/9/10             2/9/10    Primary and Technical contacts   Agencies building interfaces with Interface                Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART                                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
 89   Ensure all agency staff are enrolled and      Feb-10             Mar-10    Training contacts                Agencies using SMART              Training                 Valid
      confirmed for training sessions
 91   Attend Change Agent Network Meeting          2/17/10             2/17/10   Change Agents                    Agencies using SMART              General Enterprise       Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
      #9                                                                                                                                            Readiness                                                             and details on how to register will be sent to all Change Agents in February, 2010.

                                                                                                                                                                                                                          Date and Time: February 17, 2010, from 9:00 AM to 12:00 PM
                                                                                                                                                                                                                          Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                          ABC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                          Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                          Sunflower Project website by February 15, 2010. Please print any handouts you
                                                                                                                                                                                                                          wish to have with you during the meeting.

                                                                                                                                                                                                                          After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                          the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                          also be emailed to all registered participants.
139   Submit monthly project plan update           2/22/10             2/26/10   Project Managers                 Agencies building interfaces with Interface                Valid
                                                                                                                  SMART
 95   Selected agency staff participate in          3/1/10             5/30/10   To be determined                 To be determined                  Sunflower Project UAT    Valid
      SMART user acceptance testing
248   Monthly Data Conversion Meeting              Mar-10              Mar-10    Primary and Technical contacts   Agencies converting data into     Data Conversion          Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART via file upload                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
 94   Agency trainers attend Train the Trainer     Mar-10              Mar-10    All SMART trainers               All agencies providing SMART      Training                 Valid
                                                                                                                  trainers
225   Clean-up and extract data (for systems        3/5/10             4/30/10   Technical contacts and Project   Agencies converting data into     Data Conversion          Valid
      to be de-commissioned) and send data                                       Managers                         SMART via file upload
      files to Sunflower Project for Dry Run of
      cutover activities as described in cutover
      plan
242   Monthly Interface Meeting                     3/9/10             3/9/10    Primary and Technical contacts   Agencies building interfaces with Interface                Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART                                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
 96   Attend Change Agent Network Meeting          3/16/10             3/16/10   Change Agents                    Agencies using SMART              General Enterprise       Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
      #10                                                                                                                                           Readiness                                                             topics and details on how to register will be sent to all Change Agents in advance.

140   Submit monthly project plan update           3/25/10             3/31/10   Project Managers                 Agencies building interfaces with Interface                Valid
                                                                                                                  SMART
100   Prepare for cutover activities                4/1/10             4/30/10   Primary and Technical contacts   Agencies using SMART              Cutover and Post Go-Live Valid
                                                                                 and Project Managers                                               Activities

249   Monthly Data Conversion Meeting               Apr-10             Apr-10    Primary and Technical contacts   Agencies converting data into     Data Conversion          Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART via file upload                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
102   Monitor agency staff attendance at            Apr-10             Jun-10    Training contacts                Agencies using SMART              Training                 Valid
      training
 99   Complete agency readiness assessment          Apr-10             Apr-10    Primary contacts                 Agencies using SMART              General Enterprise       Valid
      #5                                                                                                                                            Readiness
258   Agency staff complete 300-level WBT           Apr-10             Jun-10    All financial staff              Agencies using SMART              Training                 Valid
      training
101   Agency staff attend SMART training            Apr-10             Jun-10    All financial staff              Agencies using SMART              Training                 Valid




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 73 of 130                                                                                                        Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start                End                                                                                                                                    Date
               Task Description                                                       Audience (contacts)              Audience (agencies)                  Category            Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                  Completed
 243 Monthly Interface Meeting                     4/13/10             4/13/10   Primary and Technical contacts   Agencies building interfaces with Interface                Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART                                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
103   Attend Change Agent Network Meeting          4/13/10             4/13/10   Change Agents                    Agencies using SMART              General Enterprise       Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
      #11                                                                                                                                           Readiness                                                             topics and details on how to register will be sent to all Change Agents in advance.

141   Submit monthly project plan update           4/26/10             4/30/10   Project Managers                 Agencies building interfaces with Interface                Valid
                                                                                                                  SMART
108   Review and prepare for week 1 activities      5/1/10             6/30/10   Primary and Technical contacts   Agencies using SMART              Cutover and Post Go-Live Valid
                                                                                 and Project Managers                                               Activities

250   Monthly Data Conversion Meeting              May-10              May-10    Primary and Technical contacts   Agencies converting data into     Data Conversion          Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART via file upload                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
106   Complete agency readiness assessment         May-10              May-10    Primary contacts                 Agencies using SMART              General Enterprise       Valid
      #6                                                                                                                                            Readiness
244   Monthly Interface Meeting                    5/11/10             5/11/10   Primary and Technical contacts   Agencies building interfaces with Interface                Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART                                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
109   Attend Change Agent Network Meeting          5/11/10             5/11/10   Change Agents                    Agencies using SMART              General Enterprise       Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
      #12                                                                                                                                           Readiness                                                             topics and details on how to register will be sent to all Change Agents in advance.

142   Submit monthly project plan update           5/25/10             5/31/10   Project Managers                 Agencies building interfaces with Interface                Valid
                                                                                                                  SMART
226   Stop data entry into decommissioned           Jun-10             Jun-10    Technical contacts and Project   Agencies converting data into     Data Conversion          Valid                                        The date is up to each agency as when to stop entering data in the de-
      systems                                                                    Managers                         SMART via file upload                                                                                   commissioned systems.
251   Monthly Data Conversion Meeting               Jun-10             Jun-10    Primary and Technical contacts   Agencies converting data into     Data Conversion          Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART via file upload                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
107   Extract data (for systems to be de-           Jun-10             Jun-10    Technical contacts and Project   Agencies converting data into     Data Conversion          Valid
      commissioned) and send final data file(s)                                  Managers                         SMART via file upload
      according to cutover schedule
112   Complete agency readiness assessment          Jun-10             Jun-10    Primary contacts                 Agencies using SMART              General Enterprise       Valid
      #7                                                                                                                                            Readiness
245   Monthly Interface Meeting                     6/8/10             6/8/10    Primary and Technical contacts   Agencies building interfaces with Interface                Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers             SMART                                                                                                   topics and details on how to register will be sent to primary, technical and project
                                                                                                                                                                                                                          manager contacts prior to the event.
114   Attend Change Agent Network Meeting           6/8/10             6/8/10    Change Agents                    Agencies using SMART              General Enterprise       Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
      #13                                                                                                                                           Readiness                                                             topics and details on how to register will be sent to all Change Agents in advance.

143   Submit monthly project plan update           6/24/10             6/30/10   Project Managers                 Agencies building interfaces with Interface                Valid
                                                                                                                  SMART
116   Attend Change Agent Network Meeting          6/24/10             6/24/10   Change Agents                    Agencies using SMART              General Enterprise       Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
      #14                                                                                                                                           Readiness                                                             topics and details on how to register will be sent to all Change Agents in advance.

118   Complete cutover activities                   Jul-10             Jul-10    Primary and Technical contacts   Agencies using SMART              Cutover and Post Go-Live Valid
                                                                                 and Project Managers                                               Activities

119   Attend stabilization sessions                 Jul-10             Jul-10    Primary and Technical contacts   Agencies using SMART              Cutover and Post Go-Live Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers                                               Activities                                                            topics and details on how to register will be sent to all Change Agents in advance.

121   Attend debriefing sessions                   Aug-10              Aug-10    Primary and Technical contacts   Agencies using SMART              Cutover and Post Go-Live Valid                                        The date, time, and location for this event have not yet been confirmed. Agenda
                                                                                 and Project Managers                                               Activities                                                            topics and details on how to register will be sent to all Change Agents in advance.




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 9-24-09                                                                                 74 of 130                                                                                                        Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                               AGENCY TASK LIST



Task                                                Start            End                                                                                                                                           Date
                Task Description                                                      Audience (contacts)              Audience (agencies)                  Category               Task Status   Agency Status                                                 Task Details
 ID                                                 Date             Date                                                                                                                                        Completed
  1  Identify Change Agents, complete              11/1/08         11/26/08                                       All agencies                      General Enterprise          Valid
     agency contact list, and submit to                                                                                                             Readiness
     Sunflower Project
  2  Develop project schedule for work effort     11/14/08         12/19/08      Project Managers                 Agencies building interfaces with Interface                   Valid
     (interfaces, data conversion, etc.)                                                                          SMART

 3    Complete skills assessment survey           11/20/08          12/1/08      All financial staff              All agencies                      Training                    Valid
 4    Complete report and query survey            11/26/08         12/15/08      Primary contacts                 All agencies                      Functional - Reporting      Valid
 5    Complete QA survey                          11/26/08         12/19/08      Primary and Quality Assurance    Selected agencies                 General Enterprise          Valid
                                                                                 (QA) or Testing contacts                                           Readiness

 6    Complete expanded time and labor            12/11/08         12/19/08      Time and Labor contacts          Agencies using Time and Labor at Functional - Time and        Valid
      survey                                                                                                      SMART go-live                    Labor
 8    Complete automated funding                  12/24/08             1/16/09                                                                     Functional - General         Valid
      distribution split survey (selected
      agencies only)
 9    Attend agency introduction meetings          1/11/09             3/26/09   Primary contacts                 All agencies                      General Enterprise          Valid
      with Readiness Liaisons                                                                                                                       Readiness
 10   Attend Change Agent Network Meeting          1/22/09             1/22/09   All Change Agents                All agencies                      General Enterprise          Valid
      #1 - Launch                                                                                                                                   Readiness
53    Secure agency training facilities            1/22/09             3/31/09   Training contacts                Selected agencies                 Training                    Valid
125   Complete application security survey         1/30/09             2/10/09                                                                      Functional - General        Valid

 12   Complete Chart of Accounts mapping            2/3/09             2/27/09   Primary, General Ledger, and     All agencies                      Functional - General        Valid
      activity                                                                   Budget contacts                                                    Ledger
123   Review/revise Agency Confirmation             2/9/09             3/26/09   Primary contacts                 All agencies                      General Enterprise          Valid
      Document                                                                                                                                      Readiness
127   Attend Chart of Accounts office hours        2/16/09             2/26/09   Primary, General Ledger, and     All agencies                      Functional - General        Valid
      (optional)                                                                 Budget contacts                                                    Ledger
 16   Attend Budget Structure Workshop and          3/2/09             3/19/09   Primary, General Ledger, and     All agencies                      Functional - General        Valid
      complete activity                                                          Budget contacts                                                    Ledger
 14   Complete agency readiness assessment         3/16/09             3/30/09   Primary contacts                 Agencies using SMART              General Enterprise          Valid
      #1 (baseline)                                                                                                                                 Readiness
 21   Complete datamap documents for               3/16/09             6/15/09   Project Managers and Subject     Agencies building interfaces with Interface                   Valid                                        For detailed task instructions, refer to documentation provided at interface
      SMART interfaces                                                           Matter Experts (SMEs)            SMART                                                                                                      workshops March 18 - 25, 2009.
 19   Attend interface workshops                   3/18/09             3/25/09   Project Managers and Subject     Agencies building interfaces with Interface                   Valid
                                                                                 Matter Experts (SMEs)            SMART
 26   Attend Change Agent Network Meeting          3/26/09             3/26/09   Change Agents                    Agencies using SMART              General Enterprise          Valid
      #2                                                                                                                                            Readiness
 54   Identify agency trainers                     3/26/09             5/31/09   Training contacts                Agencies using SMART              Training                    Valid                                        For more information on this task, refer to materials for Change Agent Network
                                                                                                                                                                                                                             Meeting #2 (3/26/09) and Change Agent Network Meeting #2 (5/20/09) posted
                                                                                                                                                                                                                             on the Sunflower Project website.
213   Complete cost allocation survey               4/9/09             4/30/09                                                                      Functional - General        Valid
                                                                                                                                                    Ledger
214   Complete projects and grants survey           4/9/09             4/30/09   Projects and Grants (PC) SMEs    All agencies                      Functional - Projects and   Valid
                                                                                                                                                    Grants
129   Submit monthly project plan update           4/22/09             4/30/09   Project Managers                 Agencies building interfaces with Interface                   Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
                                                                                                                  SMART                                                                                                      4/22/09.
 35   Attend Initial Data Conversion Workshop       5/5/09             5/5/09    Technical contacts, Project      Agencies converting data into     Data Conversion             Valid
                                                                                 Managers, and Subject Matter     SMART via file upload
                                                                                 Experts (SMEs)
 37   Complete datamap documents for                5/5/09             7/16/09   Technical contacts and Project   Agencies converting data into     Data Conversion             Valid                                        For detailed task instructions, refer to documentation provided at data
      SMART data conversions                                                     Managers                         SMART via file upload                                                                                      conversion workshops May 5, 2009.
 23   Clean-up and extract data (for systems        5/5/09             9/18/09   Technical contacts and Project   Agencies converting data into     Data Conversion             Valid
      to be de-commissioned) and send data                                       Managers                         SMART via file upload
      file(s) to Sunflower Project for assembly
      testing




           daa53a2b-64e1-4f3f-8895-961cbb73e37c.xls; Updated 7-31-09                                                                                 75 of 130                                                                                                          Printed: 11/21/2010 4:18 PM
           Sunflower Project                                                                                                                 AGENCY TASK LIST



Task                                                Start               End                                                                                                                                       Date
               Task Description                                                       Audience (contacts)              Audience (agencies)                   Category             Task Status   Agency Status                                                  Task Details
 ID                                                 Date                Date                                                                                                                                    Completed
 217 Monthly Interface Meeting                     5/13/09             5/13/09   Primary and Technical contacts   Agencies building interfaces with Interface                  Valid                                        The date, time, and location for this event have been confirmed. Agenda topics
                                                                                 and Project Managers             SMART                                                                                                     and details on how to register will be sent to the primary, technical and project
                                                                                                                                                                                                                            manager contacts in May, 2009.

                                                                                                                                                                                                                            Date and Time: May 13, 2009, from 1:00 PM to 3:00 PM
                                                                                                                                                                                                                            Location: Landon State Office Building, Room 106, 900 SW Jackson, Topeka
                                                                                                                                                                                                                            Materials and Handouts: Meeting materials and handouts will be handed out at
                                                                                                                                                                                                                            the meeting.

                                                                                                                                                                                                                            After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                            the Sunflower Project website contains a link to the follow-up survey. The link will
                                                                                                                                                                                                                            also be emailed to all registered participants.
160   Complete Depreciation Attributes             5/15/09             5/29/09   Asset Management (AM) SMEs       All agencies                       Functional - Asset        Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
      Configuration Activity                                                                                                                         Management                                                             5/15/09.
189   Complete Asset Subtypes Configuration        5/15/09             5/29/09   Asset Management (AM) SMEs       All agencies                       Functional - Asset        Valid                                        For detailed task instructions, refer to email sent from the Sunflower Project on
      Activity                                                                                                                                       Management                                                             5/15/09.
 44   Attend Change Agent Network Meeting          5/20/09             5/20/09   Change Agents                    Agencies using SMART               General Enterprise        Valid                                        The date, time, and location for this event have been confirmed. For agenda
      #3                                                                                                                                             Readiness                                                              topics and details on how to register, refer to email sent from the Sunflower
                                                                                                                                                                                                                            Project on 5/4/09.

                                                                                                                                                                                                                            Date and Time: May 20, 2009, from 9:00 AM to 11:00 AM
                                                                                                                                                                                                                            Location: Topeka and Shawnee County Public Library, Marvin Auditorium (room
                                                                                                                                                                                                                            BC), 1515 SW 10th Ave., Topeka
                                                                                                                                                                                                                            Materials and Handouts: Meeting materials and handouts will be posted on the
                                                                                                                                                                                                                            Sunflower Project website by May 18, 2009. Please print any handouts you wish
                                                                                                                                                                                                                            to have with you during the meeting.

                                                                                                                                                                                                                            After the event, please share your feedback. The presentation to be posted on
                                                                                                                                                                                                                            the Sunflower Project website contains a link to the follow-up survey. The link will
130   Submit monthly project plan update           5/22/09             5/29/09   Project Managers                 Agencies building interfaces with Interface                  Valid                                        For be emailed instructions, refer to email sent from the Sunflower Project on
                                                                                                                                                                                                                            alsodetailed taskto all registered participants.
                                                                                                                  SMART                                                                                                     4/22/09.
199   Complete Payment Messages                    5/25/09             6/5/09    Accounts Payable (AP) SMEs       Agencies using the Accounts       Functional - Accounts      Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                      Payable (AP) module in SMART      Payable                                                                 values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                            office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                            contacts.
202   Complete Conversation Keywords               5/25/09             6/5/09    Accounts Payable (AP) SMEs       Agencies using the Accounts        Functional - Accounts     Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Configuration Activity                                                                                      Payable (AP) module in SMART       Payable                                                                values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                            office hours with the Sunflower Project team, will be sent to the appropriate
                                                                                                                                                                                                                            contacts.
182   Complete Area Definition Configuration       5/29/09             6/15/09   Asset Management (AM) SMEs       All agencies                       Functional - Asset        Valid                                        Configuration activities help the Sunflower Project determine agency-specific
      Activity                                                                                                                                       Management                                                             values or functions in SMART. More details, including information on optional
                                                                                                                                                                                                                            office hours with the Sunflower Project team, will be sent to the appropriate