Credit Cards WASFAA has established an Alaska Airlines VISA account with Bank of America. The purpose of the VISA account is to accumulate Alaska Airline miles to reduce travel costs, convenience to the President for travel and consolidated billing (fewer checks to write) for the Treasurer. The initial credit line on the corporate account is $25,000. Current allocation of the limit is $3,000 to the President’s card, $12,500 to the Treasurer’s card with $9,500 unallocated. The unallocated funds may be used with the approval of the Fiscal Planning committee in the event that allowable charges exceed the current card limits. The President may use the VISA to cover travel costs associated with state and other meeting expenses. Additionally the President may use the VISA to pay for other WASFAA related expenses, i.e. meals, gifts, etc. The Treasurer may use the VISA to cover any approved WASFAA expense. Generally this includes travel costs (airfare, hotels and meals) and approved committee expenditures. The Treasurer may also use the VISA to cover expenses related to WASFAA meetings, both for the Treasurer and other attendees. The VISA statement is currently mailed to the Treasurer. The account is reconciled with a copy of the VISA statement and QuickBooksPro’s reconciliation report which is then forwarded to the Vice President for review. The VISA statement is a corporate statement including charges for both the President’s and Treasurer’s cards. The President is required to submit a VISA Expenditure Report for charges made on the VISA to assist the Treasurer with reconciliation. The Treasurer will submit a VISA Expenditure Report to the Vice President for the Treasurer’s expenses related to a WASFAA meeting (meals, transportation, etc). Charges for general WASFAA expenses are reported in the monthly reconciliation report. Alaska Airlines Miles The Alaska Airlines VISA currently earns one mile for every dollar spent on purchases and two miles for every dollar spent on Alaska Airlines tickets. Additionally, the VISA is awarded one companion fare voucher each year. This voucher enables a second traveler on an identical itinerary to travel for only $99.00 plus taxes. The Alaska Airlines mileage plan number assigned to WASFAA is 96532531. Miles in the account are used to purchase tickets for WASFAA related travel. The Fiscal Planning committee will approve the use of the WASFAA miles and companion fare voucher. Miles may be used to: a) reduce the cost of travel for WASFAA members b) purchase tickets for Executive Council members c) used in conjunction with scholarships and awards to transport WASFAA members to WASFAA-related meetings d) used as awards to assist members to attend the WASFAA annual meeting when it is held in either Alaska or Hawaii (areas which are traditionally more expensive to reach). Miles may not be used to reduce the cost of travel for non-WASFAA members (i.e. conference presenters).
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