TAUMARUNUI WARD COMMITTEE
MEETING TO BE HELD IN THE TAUMARUNUI ROOM (COUNCIL CHAMBER),
HUIA STREET, TAUMARUNUI, ON THURSDAY 11 MARCH 2010
COMMENCING AT 1.00PM
Chair Bruce Broderson
Deputy Chair Karen Ngatai
Members Ron Cooke
Staff Margaret Hawthorne Acting GM Assets
Brenda Ralph Team Leader Compliance (part)
Jan Grimbeek Environmental Health Officer (part)
Tracy Dorset Governance Support Officer
1 APOLOGIES M60-0003
That the apologies received from Mayor Sue Morris and Karen Ngatai (for lateness) be
received and Leave of Absence granted.
2 500485 – PUBLIC FORUM: TEMPORARY SUSPENSION AND M60-0003
REINSTATEMENT OF STANDING ORDERS
The purpose of this Report is to enable the Committee to temporarily suspend Standing
Orders in their entirety to allow Members and the public to address the Committee.
Cr Karen Ngatai entered the Meeting at 1.05pm.
1 That the Report on Public Forum: Temporary Suspension and Reinstatement of
Standing Orders be received.
2 That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002,
the Committee temporarily suspends Standing Orders in their entirety to allow
members to address the Committee.
Taumarunui Ward Committee – 11 March 2010 1
The Committee received addresses as follows:
John Callinan, Secretary of the RSA, and Sister Rita, St Vincent De Paul –
Regarding the Tuku Street lease. At the moment the Cadet Unit has the lease,
but sub lease the building to St Vincent De Paul, who would like to take over the
lease, as the Cadet Unit no longer use the building. Margaret Hawthorne, Acting
Group Manager Assets, will take this request to Council. Sister Rita thanked
Council for the grant of $5000.00 for the garden at Tuku Street. Members were
informed that the house was tagged for the first time recently.
Cr Graeme Cosford mentioned that Matapuna has graffiti issues. Ms Hawthorne
informed Members that a 10 litre pail of paint has been given to Tuku Street
residents for the purpose of blocking out graffiti.
Derek Stephens, President of Taumarunui Racing Club – Regarding Item 7 in the
agenda. With the Centenary happening this year, Mr Stephens thought that
Council would like to be a sponsor of the Premier Event being held in Hamilton.
This is the last race in the calendar year for thoroughbred racing. There will be
international media coverage.
Gina Baird, Alexander Spa Motel and Gina Jackson, Twin Rivers Motel – Are
concerned about noise issues coming from another business in the Central
Business District. The noise levels are getting out of control, and it is up to four
nights a week, sometimes until 3am. Guests leaving the business in question in
the early hours of the morning are causing problems with breaking glass bottles,
urinating in public places, and noise. Ms Baird and Ms Jackson told the
Committee that this is affecting their businesses. They have customers that will
not return to their motels because of the noise. Their suggestion is to have the
offending business install air conditioning, increase the insulation, and close their
windows. Ms Baird and Ms Jackson have complained to Council, but are
concerned about retaliation.
That, pursuant to Section 27(4) Schedule 7 of the Local Government Act 2002, the
Committee reinstates Standing Orders in their entirety for consideration of the agenda.
3 MEMBERS’ INFORMATION REQUESTS M60-0003
Cr Ron Cooke – Asked for an update about the Kakahi Camp.
Cr Karen Ngatai – Can Tuku Street, Matapuna, have a no exit sign put on it?
People turn around at the end of Tuku Street on private property. There is also
one person in particular that drive over the railway tracks. Who is responsible for
putting up a barrier to stop this happening? Margaret Hawthorne, Acting Group
Manager Assets, will find out whether it is Council or New Zealand Rail.
Cr Jeni Kydd – Members of the public from Cherry Grove Flats, have voiced their
concerns to Ms Kydd regarding wheelies being done in the gravel car park and
grass outside the Rugby Clubrooms. It was mentioned that this is a police
matter, but the Rugby Club may want to consider placing boulders around the
border. There is also gravel from the recent roadworks on Taumarunui Street
going into and blocking the drains. The grate has also been tarsealed closed.
Margaret Hawthorne, Acting Group Manager Assets, will follow up.
Taumarunui Ward Committee – 11 March 2010 2
4 CONFIRMATION OF MINUTES – 18 FEBRUARY 2010 M80-0003
That the Public Business Minutes of the Taumarunui Ward Committee meeting held on
Thursday 18 February 2010 are confirmed as a true and correct record.
5 500522 – ENTERPRISING TAUMARUNUI INC (ETI) MINUTES M60-0003
Members considered a report providing a copy of ETI Minutes, for Members’ information.
1 That the Report on ETI be received.
2 That the ETI Minutes for 17 February 2010 be received.
6 500508 – TAUMARUNUI & DISTRICTS HISTORICAL SOCIETY INC P95-0005
(THE SOCIETY) REQUEST FOR SPONSORSHIP
Councillor Ron Cooke declared an interest in the above matter and did not speak,
except to answer Members questions.
Members received a report regarding a request from the Society for a
grant/sponsorship/short term loan for publishing a Taumarunui Borough Centenary book.
The Chairperson to find out from the Chief Executive and Mayor what Councils
involvement is regarding the Centennial Fund. There may be able to be a short term
loan granted from this Fund.
That the Report on Taumarunui & Districts Historical Society Inc (the Society) Request
for Sponsorship be received.
7 500507 – TAUMARUNUI RACING CLUB REQUEST FOR P95-0005
Councillor Bruce Broderson and Councillor Graeme Cosford declared an interest in the
above matter and did not speak.
The purpose of this Report is to advise the Committee on a request for sponsorship from
the Taumarunui Racing Club. It was mentioned that the Racing Club missed the
opportunity for a Community Grant. Visit Ruapehu may be able to help. Cr Murray
Wilson, Councils representative on the Visit Ruapehu Trust Board, may be able to help
the Club request sponsorship from the Board.
Cr Jeni Kydd left the Meeting briefly at 1.45pm and returned at 1.49pm.
That the Report on Taumarunui Racing Club Request for Sponsorship be received.
Taumarunui Ward Committee – 11 March 2010 3
8 500482 - TAUMARUNUI BOROUGH CENTENARY UPDATE A05-0014
Members considered a report regarding the Taumarunui Borough Centenary. The
Chairperson, Cr Bruce Broderson, gave an apology from Barry Fisher, Taumarunui Fire
Chief. Mr Fisher was going to attend the Meeting to update Members on the Fire
Brigade Centenary, but was out of town attending a funeral. Mr Broderson gave
Members a verbal update. The Fire Brigade Centenary is to be held on 27 and 28
March. The New Zealand Police will join in and both will have ‘open homes’. On
Saturday 27 March both the New Zealand Fire Service and the New Zealand Police will
hold displays at the Domain. The tickets for the Excursion Train from Taumarunui to
Ohakune are selling well. The Train leaves Taumarunui at 2.30pm and returns at
7.30pm. 300 people are expected at the Saturday night function at the Taumarunui
Cosmopolitan Club. Motels are being booked out for 27 and 28 March. Cr Graeme
Cosford gave Members an update on the Centenary Medals. So far 58 medals and 40
boxes have been sold. Mr Cosford has been granted permission to sell the medals at
the Fire Brigade Centenary on the Domain Day. Mr Cosford has offered to sell their
memorabilia also. Taumarunui Ward Committee Members have been invited to help if
That the Report on Taumarunui Borough Centenary Update be received.
9 500481 – CAPITAL WORKS AND OTHER ITEMS OF INTEREST R40-0020
Members considered a report regarding the planned capital works in the Taumarunui
Ward Committee area in 2009/10.
That the Report on Capital Works and Other Items of Interest be received.
10 500453 – POLICY ON NOISE N50-0003
Members considered a report regarding management of noise through enforcement.
Jan Grimbeek, Environmental Health Officer, and Brenda Ralph, Team Leader
Compliance, were in attendance. Mr Grimbeek informed Members that the Public need
to complain every time regarding noise issues, so that Council has evidence of
complaint calls. The licence renewal of the offending party can be denied if too many
complaints are received. Resource Management Act is used for noise, no Councils use
a special bylaw.
That the Report on Policy on Noise be received.
Taumarunui Ward Committee – 11 March 2010 4
11 500505 - RESOLUTION TO EXCLUDE THE PUBLIC FOR M60-0003
CONSIDERATION OF COUNCIL BUSINESS
Section 48 of the Local Government Official Information and Meetings Act 1987 gives
Council the right by resolution to exclude the public from the whole or any part of the
proceedings of any meeting only on one or more of the grounds contained within that
1 That the report on Resolution to Exclude the Public for Consideration of Council
Business is received.
2 That the public is excluded from the following part of the proceedings of the
3 That the Committee agrees the Chief Executive, Group Managers (Asset,
Corporate Services and Community/Regulation) and Governance Support
Officer, having relevant knowledge, remain in attendance, to assist the
Committee with its decision-making.
4 That the general subject of each matter to be discussed while the public is
excluded, the reason for passing the resolution in relation to each matter and the
specific grounds under Section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution are as
General Subject of each matter to Reason for passing this resolution in S 48(1) for passing
be considered relation to each matter this resolution
500504 – Radio Station Update Where the withholding of information 48(1)(a)
is necessary to protect information
where the making available of the
information would be likely to
unreasonably prejudice the
commercial position of the person
who supplied or who is the subject of
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests protected by
Section 6 or Section 7 of that Act or Section 6 or Section 7 or Section 9 of the Official
Information Act 1982 as the case may require are listed above.
There being no further business the meeting concluded at 3.45pm.
Dated at Taumarunui this 29th day of April 2010.
Taumarunui Ward Committee – 11 March 2010 5