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11-19-2007 City Council Packet

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					                                                 AGENDA

                                            PASCO CITY COUNCIL

Regular Meetiug                                   7:00 p.m.                                 November 19, 2007



1.	   CALL TO ORDER

2.	   ROLL CALL:

      (a)	      Pledge of Allegiance.

3.	   CONSENT AGENDA: All items listed under the Consent Agenda are considered to be routine by the
      City Council and will be enacted by roll call vote as one motion (in the form listed below). There will be
      no separate discussion of these items. If further discussion is desired by Councilmembers or the public,
      the item may be removed from the Consent Agenda to the Regular Agenda and considered separately.

      (a)	      Approval of Minutes:

                1.	 Minutes of the Pasco City Council Meeting dated November 5,2007.

      (b)	      Bills and Communications: (A detailed listing of claims is available for review in the Finance
                Manager's office.)

                1.	 To approve General Claims in the amount of $717,702.04 ($116,742.90 in the form of Wire
                    Transfer Nos. 4841 and 4845 and $600,959.14 consisting of Claim Warrants numbered
                    163042 through 163255).

                2.	 To approve bad debt write-offs for utility billing, ambulance, cemetery, general accounts,
                    and Municipal Court non-criminal, criminal and parking accounts receivable in the total
                    amount of $228,085.21 and, of that amount, authorize $175,887.84 be twned over for
                    collection.

      (c)	      Amendment No.5 to Professional Services Agreement with CH2MHill:
                1.	 Agenda Report from Robert J. Alberts, Public Works Director dated November 6,2007.

                2.	 Vicinity Map.

                3. Amendment No.5 to Professional Services Agreement.

                To approve Amendment No.5 to the February 22, 2005 Professional Services Agreement with

                CH2MHill authorizing additional professional engineering services not to exceed $99,700 for the

                Court Street Widening Road 84 to Road 100 (Phase 2) Project No. 07-3-01 and, further,

                authorize the Mayor to sign the agreement.


      (d)	      Amendment No.6 to Professional Services Agreement with CH2MHill:
                1.	 Agenda Report from Robert J. Alberts, Public Works Director dated November 6, 2007.

                2.	 Vicinity Map.

                3. Amendment No.6 to Professional Services Agreement.

                To approve Amendment No.6 to the February 22, 2005 Professional Services Agreement with

                CH2MHill authorizing additional professional engineering services not to exceed $176,900 for

                the 2008 WWTP Expansion (Solids Thickening Facilities) Project No. 08-1-02 and, further,

                authorize the Mayor to sign the agreement.


      (e)	      Tourism Promotion Area:
                1.	 Agenda Report from Gary Crutchfield, City Manager dated November 7, 2007.
                2.	 2008 TPA Budget Summary.
                3.	 2008 TPA Business Plan (Council packets only; copy available in City Manager's office for
                    public review).
                To approve the 2008 operating budget for the Tourism Promotion Area in the total amount of
                $810,000.

      *(f) .	   Final Plat - Linda Loviisa, Phase 1 (Aho Construction) (MF #FP07-007):
                1.	 Agenda Report from David I. McDonald, City Planner dated November 15,2007.
                2.	 Copy of Final Plat (Council packets only; copy available in Planning Office or Pasco Library
                    for public review).
                3. Vicinity Map.

                To approve the final plat for Linda Loviisa, Phase 1.


      *(g)	     Resolution No. 3051, a Resolution accepting work performed by Booth & Sons Construction,
                Inc., under contract for the Office & Locker Room Expansion, Phase II, Project No. 07-1-02.
                1.	 Agenda Report from Jess Greenough, Field Division Manager dated November 14,2007.

                2. Resolution.

                To approve Resolution No. 3051, accepting the work performed by Booth & Sons Construction,

                mc., under contract for the Office & Locker Room Expansion, Phase II, Project No. 07~1-02.


      (RC)	 MOTION: I move to approve the Consent Agenda as read.
Regular Meetiug	                                       2                                 November 19, 2007



4.	    PROCLAMATIONS AND ACKNOWLEDGMENTS:

       (a)
       (b)
       (c)

5.	    VISITORS - OTHER THAN AGENDA ITEMS:

       (a)
       (b)
       (c)

6.	    REPORTS FROM COMMITTEES AND/OR OFFICERS:

       (a)      Verbal Reports from Councilmembers
       (b)      Financial Services Manager: General Fund Operating Statement through October 31, 2007.
       (c)

7.	    PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND RESOLUTIONS
       RELATING THERETO:

       (None)

8.	    ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:

       (a)      2008 Property Tax Levy:
                1. Agenda Report from Jim Chase, Finance Manager dated October 31,2007.
                2. Tax Levy Rate History Chart.
                3. Assessed Value History Chart.
                4. Summary of Options.
                5. Copy of Ordinance for the 2008 Ad Valorem Tax.
                6. Copy of Ordinance Preserving Property Tax Levy Capacity.
                Ordinance No.               , an Ordinance providing for the 2008 Ad Valorem Tax Levy, a levy
                for the 1999 Unlimited Tax General Obligation Bonds and a levy for the 2002 Unlimited General
                Obligation Refunding Bonds in the City of Pasco in accordance with state law.
                MOTION: I move to adopt Ordinance No.               , providing for the 2008 Ad Valorem Tax
                Levy, a levy for the 1999 Unlimited Tax General Obligation Bonds and the 2002 Unlimited Tax
                General Obligation Refunding Bonds.
                -AND-
                Ordinance No.               , an Ordinance preserving property tax levy capacity in the City of
                Pasco, Washington for fiscal years after 2008 in accordance with state law.
                MOTION: I move to adopt Ordinance No.               , preserving property tax levy capacity for
                fiscal years after 2008 in accordance with state law.

       (b)      Ordinance No.             , an Ordinance changing the name ofa portion of East Lewis Street.
                1. Agenda Report from David I. McDonald, City Planner dated November 8, 2007.
                2. Proposed Ordinance and Vicinity Map.

                MOTION: I move to adopt Ordinance No.              , changing the name of a portion of East Lewis

                Street to Heritage Boulevard and, further, authorize publication by summary only.


       (c)      Ordinance No.              , an Ordinance of the City of Pasco, Washington, creating Chapter
                14.11 entitled "Small Works Roster."
                1. Agenda Report from Robert J. Alberts, Public Works Director dated November 8, 2007.
                2. Ordinance.

                MOTION: I move to adopt Ordinance No.             , creating Section 14.11, Small Works Roster

                and, further, authorize publication by summary only.


9.	    UNFINISHED BUSINESS:

       (None)

10.	   NEW BUSINESS:

       (None)

11.	 MISCELLANEOUS DISCUSSION:

       (a)
       (b)
       (c)
Regular Meeting	                                    3                          November 19,2007

12.	   EXECUTIVE SESSION:

       (a)
       (b)
       (c)

13.	   ADJOURNMENT.


(RC)    Roll Call Vote Required
*       Item not previously discussed
MF#     "Master File #...."
Q       Quasi-Judicial Matter



REMINDERS:

L	     6:00 p.m., Monday, November 19, City Hall Conference Room #1 - LEOFF Disability Board Meeting.
       (MAYOR JOYCE OLSON and COllNCILMEMBER MATT WATKINS)

2.	    5:00 p.m., Tuesday, November 20, TRAC Facility - TRAC Advisory Board Meeting. (MAYOR JOYCE
       OLSON and COUNCILMEMBER REBECCA FRANCIK)



                                           City Hall will be closed

                          Thursday, November 22 and Friday, November 23

                                        for the Thanksgiving Holiday.

                                     MINUTES

REGULAR MEETING                 PASCO CITY COUNCIL                 NOVEMBER 5, 2007


CALL TO ORDER:

     The meeting was called to order at 7:00 p.m. by Joyce Olson, Mayor.

ROLLCALL:

     Councilmembers present: Michael Garrison, Robert Hoffmann, Joe Jackson, Torn Larsen,

     Joyce Olson, and Matt Watkins. Excused: Rebecca Francik.


     Staff present: Gary Crutchfield, City Manager; Leland B. Kerr, City Attorney; Bob

     Alberts, Public Works Director; David McDonald, City Planner; Michael McShane, City
     Engineer; Denis Austin, Police Chief; Greg Garcia, Fire Chief and Jim Chase, Financial
     Services Manager.

    The meeting was opened with the Pledge of Allegiance.

CONSENT AGENDA:

     (a)    Approval of Minutes:

    Minutes of the Pasco City Council Meeting dated October 15,2007.
    Minutes of the Special Pasco City Council Meeting dated October 29,2007.

    (b)     Bills and Communications:

    , To approve General Claims in the amount of $1,850,366.56 ($249,956.84 in the form of
      Wire Transfer Nos. 4822,4828 and 4833 and $1,600,409.72 consisting of Claim
      Warrants numbered 162764 through 163041).

    To approve Payroll Claims in the amount of$I,582,649.26, Voucher Nos. 37127 through
    37245; and EFT Deposit Nos. 30019439 through 30019915.

    (c)   Final Plat - Northwest Commons, Phase 2 (EE Properties LLC) (MF #FP07­
    006):

    To approve the final plat for Northwest Commons, Phase 2.

    (d)    Resolution No. 3046, a Resolution accepting work performed by Sharpe &
    Preszler, Inc., under contract for the Road 34 to "A" Street Water Line, Project No.
    05-2-03.

    To approve Resolution No. 3046, accepting the work performed by Sharpe & Preszler,
    Inc., under contract for the Road 34 to "A" Street Water Line, Project No. 05-2-03.

    (e)   Resolution No. 3047, a Resolution accepting work performed by Shoemaker
    Excavation, Inc., under contract for the 2007 West Pasco Sewer Extension (Ella &
    Road 36), Project No. 07-1-01.                   '

    To approve Resolution No. 3047, accepting the work performed by Shoemaker
    Excavation, Inc., under contract for the 2007 West Pasco Sewer Extension (Ella and
    Road 36), Project No. 07-1-01.

    (f)   Resolution No. 3048, a Resolution accepting work performed by Goodman &
    Mehlenbacher Ent. Inc., under contract for the Livingston and Road 48 Water
    Main Extension, Project No. 06-2-04.

    To approve Resolution No. 3048 accepting the work performed by Goodman &
    Mehlenbacher Ent. Inc., under contract for the Livingston & Road 48 Water Main
    Extension, Project No. 06-2-04.
    (g)    Resolution No. 3049, a Resolution accepting work performed by Transtate
    Paving Company under contract for the Road 68 Widening West Side Phase I,
    Project No. 06-3-05.


                                           1                                             3(a).1

                                     MINUTES

REGULAR MEETING                 PASCO CITY COUNCIL                    NOVEMBER 5, 2007


     To approve Resolution No. 3049, accepting the work performed by Transtate Paving
     Company, under contract for the Road 68 Widening West Side Phase I, Project No. 06-3­
     05.

     MOTION: Mr. Watkins moved to approve the Consent Agenda as read. Mr. Jackson
     seconded. Motion carried by unanimous Roll Call vote.

VISITORS - OTHER THAN AGENDA ITEMS:

     Mayor Olson recognized two Tri Cities Prep students in the audience.

REPORTS FROM COMMITTEES AND/OR OFFICERS:

    Mr. Garrison attended the Hanford Communities Governing Board meeting, the Tri­
    Cities Visitor & Convention Bureau Board meeting and the TRIDEC Board of Directors
    meeting.

    Mr. Watkins reported on his visit to the city's new CyberStop computer center in East
    Pasco.


    Mr. Larsen attended the Emergency Medical Services Board meeting.


    Mayor Olson attended the Community Action Committee Board meeting, a "Results

    Oriented Management Accountability" workshop as a CAC representative and attended,
    with Mr. Garrison, the TRIDEC Awards luncheon. She also attended Columbia Basin
    College's Institute for Professional Development.

PUBLIC HEARINGS AND COUNCIL ACTION ON ORDINANCES AND
RESOLUTIONS RELATING THERETO:

    Street Vacation: A Portion of Brown Street and 28th Avenue (MF #VAC-07-007):

            Mr. McDonald explained the details of the proposed vacation.

    MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE VACATION.

            Mr. Jan Tidrick, 1704 W. Octave, owns property on Brown St. and is in favor of
            the revision.

    FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, MAYOR OLSON
    DECLARED THE PUBLIC HEARING CLOSED.


    Ordinance No. 3840, an Ordinance vacating a portion of the intersection of West

    Brown Street and Road 28/28th Avenue.


    MOTION: Mr. Watkins moved to adopt Ordinance No.3840, vacating portions of Brown
    Street and 28th Avenue and, further, authorize publication by summary only. Mr. Jackson
    seconded. Motion carried unanimously.

    2008 Property Tax Levy:


           Mr. Chase explained the options for the 2008 Property Tax Levy.


    MAYOR OLSON DECLARED THE PUBLIC HEARING OPEN TO CONSIDER THE PROPERTY
    TAX LEVY.

    FOLLOWING THREE CALLS FOR COMMENTS, EITHER FOR OR AGAINST, AND THERE
    BEING NONE, MAYOR OLSON DECLARED THE PUBLIC HEARING CLOSED.


    No action was taken. Council will set the levy on November 19.





                                           2
                                       MINUTES

REGULAR MEETING                   PASCO CITY COUNCIL                  NOVEMBER 5, 2007


ORDINANCES AND RESOLUTIONS NOT RELATING TO PUBLIC HEARINGS:

       Resolution No. 3050, a Resolution waiving competitive bidding requirements for the
       purchase of a replacement membrane for the existing 42-foot diameter Dystor
       manufactured by Siemens Water Technologies and, authorizing its purchase.

      .M OTION: Mr. Watkins moved to approve Resolution No. 3050, waiving competitive
       bidding requirements for the purchase of a replacement membrane for the existing 42­
       foot diameter Dystor manufactured by Siemens Water Technologies and, authorizing its
       purchase. Mr. Jackson seconded. Motion carried unanimously.

UNFINISHED BUSINESS:

       Parking Ordinance Revision:

       Ordinance No. 3839, an Ordinance prohibiting parking on various streets, and
       amending Section 10.56.080 of the Pasco Municipal Code.

       MOTION: Mr. Watkins moved to adopt Ordinance No. 3839, adding parking restrictions
       on certain streets and, further, authorize publication by summary only. Mr. Jackson
       seconded. Motion carried unanimously.

NEW BUSINESS:

      Special Permit: School Master Plan (Tri-Cities Prep) (9612 St. Thomas Drive) (lVIF#

      SP07-011):


      MOTION: Mr. Watkins moved to approve the special permit for the Tri-Cities Prep

      Master Plan as recommended by the Planning Commission. Mr. Jackson seconded.
      Motion carried unanimously.

      Award Road 68 Reservoir Site Improvements (Landscaping) Project No. 07-2-06:

      MOTION: Mr. Watkins moved to award the low bid for Road 68 Reservoir Site
      Improvements (Landscaping) Project No. 07-:·2-06 to J&B Asphalt in the amount of
      $212,162.00 plus applicable sales tax and, further, authorize the Mayor to sign the
      contract documents. Mr. Jackson seconded. Motion carried by unanimous Roll Call vote.

      Award Sewer ULID #143 Project No. 06-1-08:

      MOTION: Mr. Watkins moved to award the low bid for the Sewer UUD #143 Project
      No. 06~1~08 to Watts Construction, Inc., in the amount of$2,040,668.50 plus applicable
      sales tax and, further, authorize the Mayor to sign the contract documents. Mr. Jackson
      seconded. Motion carried by unanimous Roll Call vote.

MISCELLANEOUS DISCUSSION:

      Mayor Olson recognized Rick Miller, Franklin County Commissioner, in the audience.

      Mr. Hoffmann inquired about the recent Council Chamber audio system upgrade.

ADJOURNMENT:

      There being no further business, the meeting was adjourned at 8: 10 p.m.

APPROVED:                                         ATTEST:



Joyce Olson, Mayor                                Sandy Kenworthy, Deputy City Clerk

                PASSED and APPROVED this 19th day of November, 2007.


                                              1
                                       CITY OF PASCO
                                                                                    Council Meeting of: .
                                                                                       November 19, 2007
                                       Accounts Payable Approved
                                                The City Council
                                  City of Pasco, Franklin County, Washington




We, the undersigned City Councilmembers of the City Council of the City of Pasco, Franklin County, Washington,
do hereby certify that the merchandise or services hereinafter specified have been received; that Wire Transfer
No.s 4841 and 4845 In the amount of $116,742.90, have been authorized; that Check No.s 163042 through
163255 are approved for payment in the amount of $600,959.14, for a combined total of $717,702.04 on this
19th day of November, 2007.




Council member                                                 CouncUmember

                            SUMMARY OF CLAIMSIWIRE TRANSFERS BY FUND:

    GENERAL FUND:
           Legislative                                                                                  66.71
           Judicial                                                                                 13,547.25
           Executive                                                                                 8,095.33
           Police                                                                                   22,571.07
           Fire                                                                                     10,552.03
           Administration & Community Services                                                      58,842.51
           Community Development                                                                     7,048.60
           Engineering                                                                                 179.80
           Non-Departmental                                                                         48,939.97
           Library                                                                                   3,075.05

    TOTAL GENERAL FUND:                                                                            172,918.32


   STREET                                                                                           30,841.50
   C. D. BLOCK GRANT                                                                                 8,061.10
   KING COMMUNITY CENTER                                                                             3,047.00
   AMBULANCE SERVICE                                                                                 5,997.70
   CEMETERY                                                                                          2,043.07
   ATHLETIC PROGRAMS                                                                                    91.08
   SENIOR CENTER                                                                                     7,350.02
   MULTI MODAL FACILITY                                                                              2,990.98
   RIVERSHORE TRAIL & MARINA MAIN                                                                      334.34
   LInER CONTROL                                                                                          0.00
   REVOLVING ABATEMENT                                                                                1,862.95
   PARKS FUND                                                                                             0.00
   TRAC DEVELOPMENT                                                                                 86,146.04
   STADIUM/CONVENTION CENTER                                                                           232.58
   SUN WILLOWS RESIDENTIAL DEVELOPMENT                                                                   0.00
   METRO DRUG TASK FORCE                                                                             9,688.99
   METRO DRUG FORFEITURE FUND                                                                          719.09
   GENERAL CONSTRUCTION                                                                              3,390.35
   WATER/SEWER                                                                                     163,796.46
   EQUIPMENT RENTAL - OPERATING                                                                     31,835.49
   EQUIPMENT RENTAL - REPLACEMENT                                                                       30.02
   MEDICAUDENTAL INSURANCE                                                                         144,756.89
   CENTRAL STORES                                                                                    2,831.52
   FIRE PENSIONS                                                                                         0.00
   PAYROLL CLEARING                                                                                 37,114.95
   TRI CITY ANIMAL CONTROL                                                                           1,621.60

   GRAND TOTAL ALL FUNDS:                                                          $               717,702.04




                                                                                                         3(b).1

                                                     AGENDA REPORT


FOR:              City Council                                              DATE:          11/13/2007
TO:               Gary Crutchfie            anager                          REGULAR:      11/19/2007
                                       .strative & Community Services Director
FROM:
SUBJECT:                    BT WRITE-OFF'S/COLLECTION.

I.       REFERENCE (S):

        Write-off and collection lists are on file in the Finance Department.

II.     ACTION REQUESTED OF COUNCILISTAFF RECOMMENDATIQNS:

        MOTION:	          I move to approve bad debt write-offs for utility billing, ambulance, cemetery, general
                          accounts, and Municipal Court non-criminal, criminal and parking accounts receivable in
                          the total amount of$228,085.21 and, of that amount, authorize $175,887.84 be turned over
                          for collection.

III.    HISTORY AND FACTS BRIEF:

        1.	   UTILITY BILLING - These are all inactive accounts, 60 days or older. Direct write-ofrs are under
              $10 with no current forwarding address, or are accounts in "occupant" status. Accounts submitted for
              collection exceed $10.00.

        2.	   AMBULANCE - These are all delinquent accounts over 90 days past due or statements are returned
              with no forwarding address. Those submitted for collection exceed $10.00. Direct write off's·
              including DSHS and Medicare customers; the law requires that the City accept assigmnent in these
              cases.

        3.	   COURT ACCOUNTS RECEIVABLE - These are all delinquent non-criminal and criminal fines, and
              parking violations over 30 days past due.

        4.	   CODE ENFORCEMENT - LIENS - These are Code Enforcement violation penalties which are
              either un-collectable or have been assigned for collections because the property owner has not
              complied or paid the fme. There are still liens in place on these amounts which will continue to be in
              effect until the property is brought into compliance and the debt associated with these liens are paid.

        5.	   CEMETERY - These are delinquent accounts over 120 days past due or statements are
              returned with no forwarding address. Those submitted for collection exceed $10.00.

        6.	   GENERAL - These are delinquent accounts over 120 days past due or statements are
              returned with no forwarding address. Those submitted for collection exceed $10.00.


                                                                            Amount
                                                        Direct             Referred to            Total
                                                     Write~ofrs            Collection            Write-ofrs

               Utility Billing                $       2,815.79	                   .00             2,815.79
               Ambulance	                     $      49,284.58             14,445.84             63,730.42
               Court AIR	                     $             .00           161,415.00            161,415.00
               Liens	                         $           97.00                   .00                97.00
               Cemetery	                      $             .00                   .00                   .00
               General	                       $             .00                 27.00                27.00

               TOTAL:	                        $      52,197.37            175,887.84           228,085.21


IV.     ADMINISTRATIVE ROUTING:

        cc: Dot French, Municipal Court Clerk




                                                                                                                 3(b).2

                                  AGENDA REPORT NO. 28



FOR:            City Council                                                 November 6, 2007

TO:             Gary CrutchfieltLl\i1~Unager

FROM:           Robert J. Albe   , Puf(i~rks Director                 Workshop Mtg.: 11/13/07
                                                                       Regular Mtg.: 11/19/07

SUBJECT:       Amendment No.5 to Professional Services Agreement with CH2MHill

I.	     REFERENCE(S):

        1.	    Vicinity Map
        2.	    Amendment No.5 to Professional Services Agreement

II.	    ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:

        11/13/07: Discussion

        11/19/07: MOTION:	        I move to approve Amendment No.5 to the February 22, 2005
                                  Professional Services Agreement with CH2MHill authorizing
                                  additional professional engineering services not to exceed
                                  $99,700 for the Court Street Widening Road 84 to Road 100
                                  (Phase 2) Project, #07-3-01 and further, authorize the Mayor to
                                  sign the agreement.

III.	   FISCAL IMPACT:

        Arterial Street
        Utility Fund

IV.	    HISTORY AND FACTS BRIEF:

        A)	    The City's Capital Improvement Program (CIP) included the widening of Court
               Street from Road 68 to Road 100 in two phases. The CIP also identifies the sewer
               extension program which includes areas in the City west of Road 68.

V.	     DISCUSSION:

        A)	    The first phase of widening Court Street from Road 68 to Road 84 was completed
               in 2007. The second phase of widening Court Street from Road 84 to Road 100 is
               scheduled to be constructed in 2008. The sewer extension program for 2008 will
               include installing sewer pipelines in Court Street west of Road 84 as identified in
               the sewer comprehensive plan. The proposed Amendment No.5 is for the design
               of both the sewer pipelines and the widening of Court Street.

        B)	    The total fee for this work is based on a lump sum of $99,700.

               Staff recommends approval of Amendment No.5 to CH2MHill Professional
               Services Agreement.




                                                                                             3(c)

COURT STREET WIDENING - ROAD 84 to ROAD 100

                                AMENDMENT NUMBER 5 to

                           PROFESSIONAL SERVICES AGREEMENT



      WHEREAS, the City and The CH2M Hill entered into a Professional Services
Agreement on February 22, 2005, with respect to on-going professional engineering services.

        NOW, THEREFORE, this agreement is amended to allow The CH2M Hill to provide
additional utility design and engineering services as described on Exhibit A.

    1.	     Scope of Work:

            Tasks 1 ~ 3 include preliminary and final design of Court Street widening and sewer
            pipelines from Road 84 to Road 100.

    2.	     Fee:

            The compensation for the work associated with Task 1 - 3 is based on a LUMP SUM
            amount of $99,700.

    3.	     Timeof performance:


            The services shall be complete for the project on or before January 31,2008.



          DATED THIS	                      DAY OF                   , 2007.


CITY OF PASCO:	                                       CONSULTANT - CH2M Hill:



Joyce Olson, Mayor	                                   Anthony Krutsch, Principle Project Manager



ATTEST:	                                              APPROVED AS TO FORM:



Debbie Clark, City Clerk	                             Leland B. Kerr, City Attorney




CH2M Hill
Amendment No.5
Professional Services Agreement - On-going Services
                                      (EXHIBIT A)

                                    CITY OF PASCO

                 Court Street Widening RD 68 to RD 100 (Phase 2) Project

                        Scope of Services for Design Engineering


GENERAL:

Based on our understanding of the project, this Scope of Services presents the professional

engineering services requested by the City of Pasco (City) for engineering design for the

Court Street Widening RD 68 to RD 100 (Phase 2) Project, from the vicinity of Road 84 to the

vicinity of Road 100. The overall project length is approximately 1.2 miles. The overall length

of sewer line construction is approximately % mile. The City will fund the project entirely

with local funds, with no federal or state monies. A description of the project follows:


The Court Street Widening RD 68 to RD 100 (Phase 2) Project provides for the rehabilitation

and selected reconstruction of the existing roadway and construction of new 8-inch or

la-inch sewer extensions, to include excavation and pavement milling, crushed surfacing

base and top course, and asphalt concrete pavement; trench excavation, PVC sanitary sewer

pipe installation, and backfilling; limited cement concrete curbs, gutters, and sidewalks;

signing, striping, monuments, and landscape restoration; and related and ancillary items of

work.


This Scope of Services includes those tasks necessary for CH2M HILL, Inc. (Engineer) to

design the project and produce final bid documents for construction. More specifically, the

work includes the follOWing:


Task 1: Preliminary Design Services

Preliminary Design Services will consist of the following:

•	 Obtain right-of-way maps of the project area from the City.
•	 Obtain the topographic survey of the project area to identify existing limits of pavement,
   utility locations, fencing, property lines, rights-of-way, topography, landscaping, and
   other pertinent site features. Survey services will be performed by Permit Surveying, Inc.
   and will be provided to the Engineer by the City.
•	 Obtain standard specifications, standard details, and drawing standards from the City
   for use on this project.
•	 Meet with the City to establish final design criteria, preliminary drawings (base map),
   schedule of completion of design drawings, and preliminary Engineer's opinion of
   probable cost.
•	 Meet with the City for two (2) quality assurance meetings to review status of conceptual
   design and preliminary design drawings and obtain input, review, and comments (30%
   and 60% reviews). Incorporate the review comments as appropriate from these meetings
   into the design drawings and specifications as necessary to complete the preliminary
   design.

Task 2: Final Design Services

Final Design Services will consist of the following:

•	 Prepare bidding documents consisting of design drawings and project specifications.
   Specifications will be prepared utilizing City standard specifications and details for
   roadway and sanitary sewer pipeline construction.
•	 Update the Engineer's opinion of probable cost at the 90% completion level of the
   bidding documents.
•	 Furnish three (3) copies of the 90% bidding documents to the City for review.
•	 Meet with City to review the 90% bidding documents and obtain input, review and
   comments. Incorporate the review comments as appropriate from this meeting into the
   final design drawings and specifications as necessary to complete the final design.

Task 3: Bid Document Services

Bid Document Services will consist of the following:

•	 Prepare bid documents, including final design drawings and specifications for the
   project.
•	 Update the Engineer's opinion of probable cost at the 100% completion level of the
   bidding documents.
•	 Furnish three (3) bound copies of the set of plans (11/1 x 17/1) and bound specifications
    (8W' x 11/1), one (1) bid-ready unbound reproducible set of plans (11/1 x 17") and
   unbound specifications (8 112/1 x 11/1), and one (1) unbound reproducible set of full-sized
   drawings (22/1 x 34/1).
•	 Furnish AutoCAD 2005 electronic files of the final drawings (22/1 x 34/1) and Microsoft
   Word electronic files of the final specifications.

Based on our understanding of the project, the Engineer anticipates the following drawings
will be prepared in AutoCAD 2005 format:

       Sheet Description                                                 Estimated Sheets
       Cover Sheet, Vicinity & Location Maps, Drawing Index                      1
       Abbreviations, Symbol Legend, & General Notes                              1
       Project Control Datal Alignment Data                                       1
       Plan & Profile                                                             8
       Typical Roadway Sections                                                   1
       Roadway Cross Sections                                                     5
       Driveway & Street Intersection Cross Sections                              2
       Channelization Plan & Sign Schedule                                        4
       TOTAL ESTIMATED NUMBER OF SHEETS:                                         23

The sheet count shown above is based upon a drawing scale of 1 inch = 30 feet on full-sized
(22" x 34/1) sheets and 1 inch = 60 feet on half-sized (11/1 x 17") sheets. Changes to the
drawing scale will affect the sheet count.

Task 4: Bidding and Construction Services
Bidding and Construction Services may be added to this Scope of Services by Amendment if
required by the City and upon mutual acceptance of the Scope of Services.

Schedule
The schedule for completion of the work associated with this Scope of Services (excluding
Task 4) is estimated to be complete by January 31, 2008, unless otherwise mutually agreed by
the City and the Engineer. This completion date assumes a Notice to Proceed will be issued
to the Engineer not later than October 31, 2007.
Budget and Terms
The compensation for the work associated with Task 1 through Task 3 of this Scope of
Services is based on a LUMP SUM amount of $99,700.00. All work will be conducted under
the terms and conditions of the Professional Services Agreement between the City of Pasco
and CH2M HILL signed February 22, 2005.

Assumptions:
1.	 Engineer will reasonably rely upon the accuracy, timeliness, and completeness of the
    information provided by the City, including but not limited to an accurate topographic
    survey for the site.

2.	 Any agency or other regulatory submittals will be prepared and submitted by the City.
    The City will obtain, arrange, and pay for all advertisements for bids; permits and
    licenses required by local, state, or federal authorities; and land,· easements, rights-of­
    way, and access necessary for Engineer's services or project construction.

3.	 Drawing scale will be 1 inch =30 feet horizontal and 1 inch =3 feet at full-sized sheets.

4.	 Construction work will be bid using a single Contract Document package.
    a) Document format will be City standard format including bidding requirements,
        technical specifications, and drawings.
    b) Drawings will be prepared using MicroStation CAD software. Final drawing files will
        be provided to the City in AutoCAD format.
    c)	 City will prepare the Bidding Documents utilizing the master Bidding Document
        prepared by the Engineer. Specifications will be prepared at 81/z" x 11" size. Drawings
        will be prepared at 11" x 17" size.
    d)	 Review Documents will be provided to the City at the 30%, 60%, and 90%design
        levels of completion. City review comments will be obtained and incorporated.

5.	 Bidding, recommendation of award, and award of contract will be provided by the City.

6.	 Any CH2M HILL services during bidding, award of contract, and construction will be
    negotiated under a separate Scope of Services (see Task 4).
7.	 In providing opinions of cost, financial analyses, economic feasibility projections, and
    schedules for the project, Engineer has no control over cost or price of labor and
    materials; unknown or latent conditions of existing equipment or structures that may
    affect operation or maintenance costs; competitive bidding procedures and market
    conditions; time or quality of performance by operating personnel or third parties; and
    other economic and operational factors that may materially affect the ultimate project
    cost or schedule. Therefore, Engineer makes no warranty that the City'S actual project
    costs, financial aspects, economic feasibility, or schedules will not vary fr9m Engineer's
    opinions, analyses, projections, or estimates. 1£ the City wishes greater assurance as to
    any element of project cost, feasibility, or schedule, the City will employ an independent
    cost estimator, contractor, or other appropriate advisor.
                                    AGENDA REPORT NO. 29



FOR:           City Council   QA . ......I                                      November 6, 2007

TO:            Gary Crutchfi~~ ~anager

FROM:          Robert J. Albe~'bE Works Director                        Workshop Mtg.: 11/13/07
                                                                         Regular Mtg.: 11/19/07

SUBJECT:       Amendment No.6 to Professional Services Agreement with CH2MHill

I.	     REFERENCE(S):

        1.	    Vicinity Map
        2.	    Amendment No.6 to Professional Services Agreement

II.     . ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:

        11/13/07: Discussion

        11/19/07: MOTION:	          I move to approve Amendment No.6 to the February 22,2005
                                    Professional Services Agreement with CH2MHill authorizing
                                    additional professional engineering services not to exceed
                                    $176,900 for the 2008 WWTP Expansion (Solids Thickening
                                    Facilities) Project, #08-1-02 and further, authorize the Mayor to
                                    sign the agreement.

III.	   FISCAL IMPACT:

        Sewer Utility

IV.	    HISTORY AND FACTS BRIEF:

        A)	    The Capital Improvement Plan shows improvements and expansion at the
               Wastewater Treatment Plant including the installation of a new bio-solids
               thickening system.

V.	     DISCUSSION:

        A)	    The expended growth in the City has required the need to process and store more
               bio-solids. Currently, the solids are taken directly from the digesters to drying
               beds. The drying beds require a sizeable amount of land and are very inefficient
               during the winter months. A new mechanical thickening system will reduce the
               amount of water in the bio-solids before being placed in the drying beds. This
               will reduce the amount of drying beds needed today, shorten the drying time, and
               make some of the existing drying beds available for future growth.

        B)	    Proposed Amendment No.6 is for the design of the system. Attachment A to the
               amendment also includes services during construction which is not part of the
               amendment. The need for construction services would be determined after a bid
               is awarded for the system.

        C)	    The total fee for this work is based on a lump sum of $176,900.

               Staff recommends approval of Amendment No.6 to CH2MHill Professional
               Services Agreement.




                                                                                               3(d)
WASTE WATER TREATMENT PLANT

        EXPANSION

                                 AMENDMENT NUMBER 6 to

                            PROFESSIONAL SERVICES AGREEMENT



       WHEREAS, the City and The CH2M Hill entered into a Professional Services Agreement
on February 22,2005, with respect to on-going professional engineering services.

        NOW, THEREFORE, this agreement is amended to allow The CH2M Hill to provide
additional professional engineering services as described on Attachment A and B.

    1.     Scope of Work:

           Scope of services includes design of the Solids Thickening Facilities at the Wastewater
           Treatment Plant. Services include only Tasks 1-6.

                   Task 1: Project Management

                   Task 2: Update Technical Memorandum

                   Task 3: Design Development

                   Task 4: Contract Documents

                   Task 5: Bid Ready Contract Documents

                   Task 6: Support Bid and Award


    2.     Fee:

           The compensation for the work associated with Task 1 - 6 is based on a LUMP SUM
           amount of$176,900.

    3.    Time of performance:

          The services shall be complete for the project on or before March 1, 2008.


         DATED THIS                        DAY OF                   , 2007.


CITY OF PASCO:                                        CONSULTANT - CH2M Hill:



Joyce Olson, Mayor                                    Anthony Krutsch, Principle Project Manager


ATTEST:                                               APPROVED AS TO FORM:



Debbie Clark, City Clerk                              Leland B. Kerr, City Attorney
CH2M Hill
Amendment No.6
Professional Services Agreement - On-going Services
                                      ATTACHMENT A
                                       CITY OF PASCO
                                    SCOPE OF SERVICES
                            SOLIDS THICKENING FACILITIES


Introduction
The City of Pasco has utilized drying beds for dewatering anaerobically digested biosolids
since the last upgrade of the WWTP in the late 1990's. The drying beds are near capacity
during the winter and spring period when evaporation from the solids beds is minimal. By
thickening the digested solids to a 5% or greater concentration, the drying bed capacity can
be increased to meet the current and future needs of the City.
The opinion of probable cost for the Solids Thickening Facilities Project as set forth herein,
as based on the 2005 Thickening of Digested Solids Technical Memorandum, is $1,800,000.
The City of Pasco will contract directly with a local surveyor to prepare a Topographic
SurveyjLocation Survey of the Solids Thickening Facilities Project site, and with S&B, Inc.
to prepare instrumentation and control plans and specifications for the Solids Thickening
Facilities Project.

Unless otherwise agreed to in the Scope of Services, the City will obtain, arrange, and pay
for all advertisements for bids; permits and licenses required by local, state, or federal
authorities; and land, easements, rights-of-way, and access necessary for CH2M HILL's
services or project construction.
Scope of Services
The following identifies the anticipated improvements to be included in the Solids
Thickening Facilities Project.

•	 Update the Solids Thickening Technical Memorandum prepared in September 2005 to
   discuss the thickening options available for processing up to 20,000 gpd of digested
   solids, including an update of anticipated costs.
•	 Thickening Building: masonry block building with precast concrete roof, solids
   thickener, polymer feed system, pumping equipment, HVAC, and appurtenances.
•	 Electrical and I&C: connect new facilities to existing facilities.
•	 Miscellaneous: site civil and mechanical.
The following identifies specific tasks to be provided by CH2M HILL for the project.


Task 1- Project Management

Provide overall project management including:

•	 Client Design Review Meetings
•	 Project Administration
•	 Quality Control/Quality Assurance
•	 Coordination with City Surveying and I&C

Task 2 - Update Technical Memorandum

Update the September 2005 Technical Memorandum to include the following:

•	 Review options for thickening of anaerobically digested solids including technical data
   for each option (rotary drum, screw thickener, disk thickener, gravity belt).
•	 Provide preliminary equipment layout plan and ancillary systems (polymer, pumping,
   HVAC, electrical).
•	 Update opinion of probable costs.
•	 Review meeting with City staff.

In providing opinions of cost, financial analyses, economic feasibility projections, and

schedules for the project, CH2M HILL has no control over cost or price of labor and

materials; unknown or latent conditions of existing equipment or structures that may affect

operation or maintenance costs; competitive bidding procedures and market conditions;

time or quality of performance by operating personnel or third parties; and other economic

and operational factors that may materially affect the ultimate project cost or schedule.

Therefore, CH2M HILL makes no warranty that the City's actual project costs, financial

aspects, economic feasibility, or schedules will not vary from CH2M HILL IS opinions,

analyses, projections, or estimates. If the City wishes greater assurance as to any element of

project cost, feasibility, or schedule, the City will employ an independent cost estimator,

contractor, or other appropriate advisor.


Task 3 - Design Development (60%)

Production of design drawings and specifications utilizing AutoCAD format, and

CH2M HILL standard specifications. Anticipated Design drawing list includes:

•	 Cover/Location/Vicinity
•	 Abbreviations, Index and General Notes
•	 Site/Civil/Legend
•	 Site Civil Plan
•	 Site/ Grading Plan
•	 Yard Piping Plan
•	 Site Details
•	 Architectural Legend
•	 Floor Plan
•	 Elevations
•	 Sections
•	 Details and Schedules
•	 Life Safety Plan & Details
•   General Structural Notes, Legend, and Abbreviations
•   Foundation/Floor Plan
•   Sections
•   Sections
•   Structural Details
•   Structural Details
•   Mechanical Legend
•   Mechanical Schedules
•   Equipment Plan
•   Equipment Sections
•   Equipment Sections
•   Polymer System and Details
•   HVACPlan
•   HVAC Sections and Details
•   Plumbing Plan and Details
•   Electrical Legend
•   Electrical One-Line
•   Power Plan
•   MCC Panel
•   Control Diagrams
•   Luminare Schedule
•   Panelboard Schedule
•   Electrical Details
•   I&C Legend (S&B)
•   Local Control Panel (5&B)
•   Master Control Panel Modifications (S&B)
•   Block Diagram (5&B)
•   Block Diagram (S&B)
•   Block Diagram (S&B)
•   Block Diagram (S&B)
•   SCADA Block Diagram (S&B)

Submittal: Three hard copies of half-size drawings (l1Xl7), draft specifications, and

opinion of probable costs.


Task 4 - Contract Documents (90%)

The Design Development documents and comments received will be incorporated into

Conh'act Documents necessary to bid and construct the project. Contract Documents will be

available for final review by the City and Washington Deparhnent of Ecology.


Submittal: Five hard copies of half-size drawings (llXl7), specifications, and updated

opinion of probable costs.


Task 5 - Bid Ready Contract Documents

Bid Ready Contract Documents will incorporate City and Washington Department of

Ecology review comments.

Submittal: Five hard copies of bound half-size drawings, and one unbound reproducible
set of half-size drawings (l1X17). Five hard copies of bound technical specifications and
bidding documents, and one unbound reproducible set of technical specifications and

bidding documents.


Task 6 - Support Bid and Award

Provide assistance during bidding, including:

•	 Provide technical assistance when needed to interpret contract documents.
•	 Submit technical addenda if needed.
•	 Attend and conduct pre-bid conference, including project site tours, for interested
   parties during the bidding period.
•	 Attend bid opening and assist the Owner with opening of bids.
•	 Assess contract bids for performance capabilities in accordance with the contract
   documents.
•	 Prepare a summary of the bids received.

Task 7 - Services During Construction
It is anticipated that the construction of the Solids Thickening Facilities Project will be
completed over a 10 month period. Services During Construction are based upon the
understanding that the Owner will contract directly with the contractor; Owner will be
actively involved in the construction process to make decisions, provide approvals, and
perform other actions necessary for the completion of the construction contracts and that the
contractor selected will be qualified to perform the work within the time period set forth in
the Contract Documents, and at the amount offered by the contractor in the Bid.

Engineer will provide Service During Construction (SnC) as defined herein. These SDC are
intended to assist the Owner to administer the contract for construction, monitor the
performance of the construction Contractor to determine that the Contractor's work is in
substantial compliance with the Contract Documents, and assist the Owner in responding to
events that occur during the consh·uetion.

The presence or duties of Engineer's personnel at a construction site, whether as periodic
visitors, onsite representatives, or otherwise, do not make Engineer or Engineer's personnel
in any way responsible for those duties that belong to the Owner and/ or the Construction
Contractor or other entities, and do not relieve the Construction Contractor or any other
entity of their obligations, duties, and responsibilities, including, but not limited to, all
consh'uction methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in accordance with the
construction Conh'act Documents and any health or safety precautions required by such
construction work.

Engineer and Engineer's personnel have no authority to exercise any control over any
Construction Conh'actor or another entity or their employees in connection with their work
or any health or safety precautions and have no duty for inspecting, noting, observing,
correcting, or reporting on health or safety deficiencies of the Construction Contractor or
other entity or any other persons at the site except Engineer's own personnel.
The presence of Engineer's personnel at a construction site is for the purpose of providing to
Owner a greater degree of confidence that the completed work will conform generally to the
Contract Document and that the integrity of the design concept as reflected in the Contract
Documents has been implemented and preserved by the Construction Contractor, Engineer
neither guarantees the performance of the Construction Contractor, nor assumes
responsibility for Construction Contractor's failure to perform work in accordance with the
Contract Documents,

Construction Administration
•	 Attend and conduct preconstruction conferences with the Owner's representatives,
   contractor, subcontractor, supplies, interested agencies, utility companies, etc.
•	 Review project submittals to confirm designer's intent and project requirements,
   including:
       Submittals critical to the project
       Submittals that do not identify specific product types or model numbers
       Components reqUiring special fabrication or specialized design requirements
       Submittals of specialized tests
       Submittals confirming system performance and the designer's intent
       Submittals for structural, mechanical, electrical, I & C systems, and specialized
       equipment
•	 Provide monthly construction observation services. Document performance and
   compliance with the contractual requirements. Produce written and photographic
   records of the construction work. Prepare daily progress reports of the project work.
•	 Respond to contractor"request for information and clarification" to interpret design
   questions and/ or requirements, Prepare design clarification responses and field
   directives for all design topics as required.
•	 Provide technical information for inclusion in change orders or requests for quotes.
•	 Review change order proposals. Assist in negotiating contractor costs.
•	 Attend at least two meetings a month with the City and conh'actor during construction
   to discuss progress of construction. Attend onsite meetings for establishing a punch list,
   and performing the final inspection.
•	 Review acceptance sampling and testing for construction materials.
•	 Review and make recommendations regarding progress pay estimates for the
   construction contractor(s).

Startup
•	 Provide up to 40 hours onsite startup assistance.
•	 Update the existing O&M manual to incorporate specific product information supplied
   by the contractor during construction. The manual will be provided in a bound hard
   copy and electronic format.

Record Drawings
•	 Prepare project record drawings from marked-up plans furnished by the construction
   conh'actor and Owner's on-site construction observer. These record drawings will be
   prepared by modifying the design drawings to reflect field changes made during
   construction and by adding features discovered during construction. Engineer will not
   be responsible for representing field changes or other as-constructed information that
   was not properly recorded by the contractor and! or Owner's on-site construction
   observer.
•	 Furnish to the Owner two sets of paper print record drawings (11 X 17), and one
   electronic CADD file.

Task 8 - On-site Services (Optional Task)

If authorized by the City, Engineer will provide an on-site representative during

construction. The services prov~ded by the on-site representative are defined herein.


On-site Review of Work: Engineer will conduct periodic on-site observations of the

Conh'actor's work for the purposes of determining if the work generally conforms to the

contract for construction and that the integrity of the design concept as reflected in the

contract for construction has been implemented and preserved by the Contractor. The

overall anticipated level of effort is expected to average 40 hours per week for the duration

of the construction work (12 months).


Engineer's on-site observer will arrange for weekly photographs of the work in progress by

the Contractor, which will be made available to the Owner.


Engineer's observations of the work is not an exhaustive observation or inspection of all

work performed by the Contractor. Engineer does not guarantee the performance of the

Conh'actor. Engineer's observations shall not relieve the Contractor from responsibility for

performing the work in accordance with the contract for construction, and Engineer shall

not assume liability in respect for the construction of the project. Engineer shall, with the

assistance of the Owner, obtain written plans from the Contractor for quality control of its

work, and will monitor the Contractor's compliance with its plan.


Reporting: Engineer will keep the Owner advised of the progress of the construction. This

includes submitting daily construction reports to the Owner and holding weekly

construction meetings and consultations with the Owner and Contractor.


Deficient and Non-conforrningWork: Should Engineer discover or believe that any work

by the Contractor is not in accordance with the contract for construction, or is otherwise

defective, or not conforming to requirements of the contract or applicable rules and

regulations, Engineer will bring this to the attention of the Contractor and the Owner.

Engineer will thereupon monitor the Contractor's corrective actions and shall advise the

Owner as to the acceptability of the corrective actions.


Independent Testing, Inspection and Survey Services: The City will employ, or cause the

Conb'actor to employ, independent firms for the material testing, ICBO specialty inspection

(required by Code Enforcement), survey, or other services related to verifying the quality of

the Contractor's work. Engineer will assist in coordinating testing, inspection and survey

services. Engineer will review the reports and other information prepared by the

independent firms. Engineer will assist in coordinating their schedules and the transmittal

of their reports, findings or other information to the Contractor and! or the Owner.

Task 9 - Additional Services (Optional Task)

The City of Pasco may desire to have Engineer perform work or render services within the
general scope of this Agreement. Such work or services shall be considered as Additional
Services and will be specified in a written supplement to this Agreement which will set
forth the nature of the scope, schedule for additional work or services, and the method of
payment. Work or services shall not proceed until authorized in writing by the Public
Works Director for the City of Pasco.
                                  ATTACHMENT B

                                   CITY OF PASCO

                             CH2M HILL FEE FOR SERVICE

                           SOLIDS THICKENING FACILITIES




Based on the "Scope of Services", Attachment A, for the Solids Thickening Facilities Project,
CH2M HILL has prepared the following Proposal:


Design Phase
       Task 1 through Task 5                                       $168,700
       (lump sum)
Bidding Phase
      Task 6 *                                                     $ 8,200
       (lump sum)

Construction Phase
      Task 7**                                                     $ 82,700
       (per diem ***)

On-Site Services (Optional Task)
       Task 8                                                  (To be determined)
       (per diem***)

Additional Services (Optional Task)
       Task 9 (Budget) (per diem***)                               $ 20,000

TOTAL SERVICES THIS AGREEMENT	                                     $ 279,600




 *     Document printing at cost plus 5 percent is in addition to Lump sum
**     Estimated cost based on qualified contractor and maximum 10 month construction
       period.
***	   For CH2M HILL staff that perform per diem services on this project, the Hourly Rate
       for these staff shall be calculated based on a raw salary multiplier of 3.10. Further,
       the Hourly Rates are subject to annual adjustment based on any cost of living
       increase with the adjusted hourly rate based on a raw salary multiplier of 3.10.


NOTE: City of Pasco will contract directly with S&B, Inc. for I&C services to be provided on
      this project, and will also conh"act directly with a local surveyor, or perform the work
     with City staff, for Topographic Survey/Location Survey for the Solids Thickening
     Facilities Project.
                                         AGENDA REPORT


TO:             City Council                                         November 7, 2007

FROM:           Gary   crutChfi~Manager                              Workshop Mtg.: 11/13/07
                                                                     Regular Mtg.: 11/19/07

SUBJECT:        Tourism Promotion Area


I.	     REFERENCE(S):

        1.	     2008 TPA Budget Summary
        2.	     2008 TPA Business Plan (Council packets only; copy available in City Manager's
                Office for public review)

lI.	    ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:

        11/13: Presentation by Kris Watkins, President and CEO, Tri-Cities Visitor and Convention
               Bureau

        11/19: MOTION:	 I move to approve the 2008 operating budget for the Tourism
                        Promotion Area in the total amount of $81 0,000.

III.	   FISCAL IMPACT:

        None.

IV.	    HISTORY AND FACTS BRIEF:

        A)	     The Tourism Promotion Area (TPA) was fonned in late 2004 to generate and
                administer the proceeds of a "per night room assessment" on hotels/motels in the
                Tri-Cities, imposed by the hotels themselves.

        B)	     The interlocal agreement (between Pasco, Kennewick and Richland) that created the
                TPA requires the annual budget from the TPA to be approved by the City Council.

V.	     DISCUSSION:

        A)	     The TPA "assessment" is remitted by the hotels to the state which, in turn,
                distributes it to the city in which it was collected. The city is obligated to pass the
                funds to the TPA, for use in accordance with the approved budget. The 2008 budget
                is generally the same as 2007, except for:

                   Administrative costs will increase by $35,000 (28%) principally due to the
                   higher rent payment associated with the new combined office location of the
                   Visitor & Convention Bureau (TPA), TRIDEC and Regional Chamber of
                   Commerce;
                   Opportunity Fund will double, to $60,000;
                   Reserves (the portion of recurring revenue not allocated for expenditure) will
                   decline by $47,000 to only $16,000.




                                                                                                   3(e)

                                 AGENDA REPORT NO. 79


FOR:         City Council                                     DATE: 11/15/07

TO:          Gary Crutchfie"PY>IJHl("l,y Manager	             WORKSHOP:
                                                              REGULAR: 11/19/07


FROM:         David McDonald, City Planner~

SUBJECT: FINAL PLAT - Linda Loviisa, Phase 1 (Aho Construction)

                                             (MF # FP07-007)


I.	 REFERENCE(S):

       A.	 Copy of Final Plat (Council packets only; copy available in Planning Office or
           Pasco Library for public review)
       B.	 Vicinity Map

II.	 ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:

       MOTION:          I move to approve the final plat for Linda Loviisa, Phase 1.

III.	 FISCAL IMPACT:          NONE

IV.	 HISTORY AND FACTS BRIEF:

      A.	   The City Council previously approved a preliminary plat for Linda
            Loviisa. Linda Loviisa is a single family residential development located
            south of Burden Boulevard and east of the Desert Plateau
            neighborhood.

      B.	   The developer is now seeking final plat approval for Phase 1 of the
            Linda Loviisa development.

V.	     DISCUSSION:

      A.	 Prior to the approval of a final plat, the developer is to either install all
          infrastructure or post a bond or other instrument that secures the
          financing for the improvements.         In this case, the developer has
          completed a portion of the improvements and has provided the City
          with a bond in an amount sufficient ($1,796,000.00) to cover the costs
          of the outstanding improvements.

      B.	 The final plat shows and contains information on primary control
          points, tract boundaries, dimensions, bearings, lot numbers and other
          necessary engineering data. In addition the plat contains the required
          descriptions, dedications and acknowledgment and approval sections.


VI.     ADMINISTRATIVE ROUTING:




                                                                                       3(f)

           Item: Final Plat - Linda Loviisa Phase 1
Vicinity   Applicant: AHO Construction            ~N
 Map
           File #: FP 07-007
                                AGENDA REPORT NO. 01



FOR:                                                                     November 14,2007

TO:


FROM:                                                              Regular Mtg.: 11/19/2007

SUBJECT:      Accept Office & Locker Room Expansion, Phase II
              Project No. 07-1-02


I.	    REFERENCE(S):

        1.	   Resolution

n.	    ACTION REQUESTED OF COUNCIL / STAFF RECOlVIMENDATIONS:

       11/19/07:   MOTION: I move to approve Resolution No.       <.3D51   accepting the work
                   perfonned by Booth & Sons Construction, Inc., under contract for the Office
                   & Locker Room Expansion, Phase II, Project No. 07-1-02.

HI.	   FISCAL IMPACT:

       Utility Fund

IV.	   HISTORY AND FACTS BRIEF:

       A)	    On March 5, 2007, Council awarded the Office & Locker Room Expansion, Phase
              II, Project No. 07-1-02 to Booth & Sons Construction, Inc., for $119,116.48.


V.	    DISCUSSION:

       A)	    The final project cost was $127,930.59. This increase was for the additional ADA
              requirement of the installation of a handicap ramp and handrail; and also for
              installation of steps and curbing around the new office facility. The work is now
              complete and staff recommends acceptance of this work.




                                                                                              3(g)

                                 RESOLUTION NO,         3 D5 ,
     A RESOLUTION ACCEPTING WORK PERFORMED BY BOOTH & SONS
CONSTRUCTION, INC., UNDER CONTRACT FOR THE OFFICE & LOCKER ROOM
EXPANSION, PHASE II, PROJECT NO. 07-1-02.

       WHEREAS, the work performed by BOOTH & SONS CONSTRUCTION, INC., under
contract for the Office & Locker Room Expansion, Phase II, Project No. 07-1-02, has been
examined by the Field Division and has been found to be in apparent compliance with the
applicable project specifications and drawings; and

        WHEREAS, it is the Field Division's recommendation that the City of Pasco formally
accept the contractor's work and the project as complete; NOW, THEREFORE,

       BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PASCO, that the
City Council concurs with the Field Division's recommendation and thereby accepts the work
performed by BOOTH & SONS CONSTRUCTION, INC., under contract for the Office &
Locker Room Expansion, Phase II, Project No. 07-1-02, as being completed in apparent
conformance with the project specifications and drawings; and

       Be It Further Resolved, that the City Clerk is hereby directed to notify the Washington
State Department of Revenue of this acceptance; and

       Be It Further Resolved, that the final payment of retainage being withheld pursuant to
applicable laws, regulations and administrative determination shall be released upon satisfaction
of same and verification thereof by the Public Works Director and Finance Manager.

       PASSED by the City Council of the City of Pasco this 19th day of November, 2007.




Joyce Olson
Mayor

ATTEST:                                             APPROVED AS TO FORM:



Sandy L. Kenworthy                                  Leland B. Kerr
Deputy City Clerk                                   City Attorney
                                           GENERAL FUND OPERATING STATEMENT
                                                   THROUGH OCTOBER       2007

                                    CASH BASIS
                                       YTD                         %OF             YTD             TOTAL             %OF
                                       2007          2007         ANNUAL           2006             2006            TOTAL
                                      ACTUAL        BUDGET        BUDGET          ACTUAL          ACTUAL           ACTUAL
   REVENUE SOURCES:

   TAXES:
    PROPERTY                           3,567,052     5,205,000      68.5%          3,195,106       4,825,567        66.2%
    SALES                              7,176,689     7,071,300     101.5%          6,658,636       8,063,165        82.6%
    UTILITY                            5,793,172     6,350,000      91.2%          5,704.511       6,749,649        84.5%
    OTHER                                712,592       945,000      75.4%            652,474         806,606        80.9%
   LICENSES & PERMITS                  1,589,450       957,100     166.1%          1,740,190       1,912,608        91.0%
   INTERGOV'T REVENUE                  1,222,107     1,544,500      79.1%          1,167,167       1,408,019        82.9%
   CHARGES FOR SERVICES                2,200,780     2,549,340      86.3%          2,094,982       2,424,454        86.4%
   FINES & FORFEITS                      786,908       721,000     109.1%            646,945         796,721        81.2%
   MISC. REVENUE                         827,272       728,800     113.5%            794,221         973,277        81.6%
   OTHER FINANCING SOURCES               188,030       135,000     139.3%             31,250          38,030        82.2%

   TOTAL REVENUES                    24,064,052     26,207,040      91.8%         22,685,482      27,998,096        81.0%

   BEGINNING CASH BALANCE              5,391,199     6,000,000	                    6,498,810       6,498,810

   TOTAL SOURCES                     29,455,251     32,207,040      91.5%         29,184,292     34,496,906        .84.6%


   EXPENDITURES:

   CITY COUNCIL                          80,347        106,150      75.7%             85,463         106,376        80.3%
   MUNICIPAL COURT                      806,206        996,515      80.9%            733,667         977,330        75.1%
   CITY MANAGER                         548,101        603,550      90.8%            499,710         617,137        81.0%
   POLICE                             8,035,325      8,809,373      91.2%          6,791,109       8,570,660        79.2%
   FIRE                               3,084,739      3,539,260      87.2%          3,191,089       3,848,386        82.9%
   ADMIN & COMMUNITY SVCS             3,866,541      4,706,185      82.2%          3,793,452       4,553,616        83.3%
   COMMUNITY DEVELOPMENT              1,113,594      1,070,450     104.0%          1,065,107       1,304,942        81.6%
   ENGINEERING                          792,955      1,080,730      73.4%            984,371       1,206,579        81.6%
   MISC. NON-DEPARTMENT               3,232,423      5,642,855      57.3%          5,400,028       6,979,718        77.4%
   LIBRARY                              918,674      1,030,000      89.2%            780,419         940,963        82.9%

    TOTAL EXPENDITURES               22,478,905     27,585,068      81.5%         23,324,415     29,105,707         80.1%

   ENDING FUND BALANCE                               4,621,972	                                    5,391,199

   TOTAL EXPEND AND END FUND BAL                    32,207,040	                                  34,496,906


   AVAILABLE CASH BALANCE             6,976,346	                                   5,859,877


   PERCENTAGE OF BUDGET ALLOCATED FOR 10 MONTHS                     83.3%

•	 Authorized but non-budget expenditures of         $349,840     (cumulative) which will effectively reduce the
     ending fund balance.

  These statements have been adjusted to the Cash Basis of Accounting to provide an available cash balance
  at month end. The City's CAFR is prepared using the Accrual Basis of Accounting.

  These statements are intended for Management use only.
                                                                                                                      6(b)
                                         AGENDA REPORT


FOR:        City Council	                               DATE:                   10/31/07
                                                        REGULAR:                11/05/07
TO:	        Gary Crutchfiel          anger              REGULAR:                11/19/07
            Stan Strebel, Ad        tive & Community Services Director

FROM:	      Ji~ Finance Manager
SUBJECT: 2008 Property Tax Levy

I.     REFERENCE(S):

       1.     Tax Levy Rate History Chart
       2.     Assessed Value History Chart
       3.     Summary of Options
       4.     Copy of Ordinance for the 2008 Ad Valorem Tax
       5.     Copy of Ordinance Preserving Property Tax Levy Capacity

II.    ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:

       11/05/07 Discussion and Public Hearing

       11/19/07 Motion:	 I move to adopt Ordinance No            ,providing for the 2008 Ad
                         Valorem Tax Levy, a levy for the 1999 Unlimited Tax General Obligation
                         Bonds and the 2002 Unlimited Tax General Obligation Refunding Bonds.

                  Motion:	 I move to adopt Ordinance No.                , preserving property tax levy
                           capacity for fiscal years after 2008 in accordance with state law.


III.   HISTORY AND FACTS BRIEF:

       There have been a number of changes since the prior Agenda Report.

       The maximum allowed levy rate, per state statute, that a City can levy per $1,000 of assessed
       value is $3.60. The last time the City of Paso's levy rate was near that level was in 1994.

       From 1994 to 1999 the City reduced the levy rate by not taking any of the allowable percentage
       increase, which before 2002 was 6%, and preserved the unused levy capacity in case it were
       needed in the future.

       In November 1999, the legislature reduced the Motor Vehicle Excise Tax (MVET) to $30 per
       vehicle. To compensate for the loss of future MVET revenues, Council elected to use $450,000
       of unused, preserved, levy capacity. The levy rate for 2000 taxes was set at $3.07 per $1,000 of
       assessed value, still well below the $3.60 maximum.

       In 2001 the voters approved Initiative 747, limiting the amount taxing districts can raise the
       property tax levy over the previous year by the lesser of 1% or the Implicit Price Deflator (IPD),
       without a vote of the people.

       In June, 2006, Judge Mary Roberts mled in King County Superior Court that Initiative 747 was
       unconstitutional.

       On November 8, 2007 the Washington State Supreme Court concurred with the Superior Court
       ruling. This means that the law in effect at this time, dating back to 1998 after the voters
       approved Referendum 47, limits property tax increases (for jurisdictions with a population larger
       than 10,000) to the lesser of 6% or the hnplicit Price Deflator. IPD for the 2008 calculation is
       2.084 % (July 2007).

       The State Legislature will probably meet and make a decision to set a limit on property tax
       increases. Most observers believe that a decision will be made to reduce the 6% limit but that it
       may not come before November 30, the date by which property tax levies for 2008 must be set.


                                                                                                         Sea)

      The preliminary budget document has been prepared without including any of the allowable
      percentage increase (Option 1). You will see in Option 2 below the allowable increase for Pasco
      is now 2.084% instead of 1%. In Option 3, staff has recalculated the unused levy capacity that
      can be preserved using only the 1% limit.

      Pasco has enjoyed the effects of continued growth within the city limits. A steady revenue
      stream has helped to keep property taxes at an affordable level.

      The property tax levy for 2008 will be comprised ofthe following three elements:

        1. General Property Tax Levy.
        2. 1999 Unlimited Tax General Obligation Fire Station/Library Bonds Debt Service.
        3. 2002 Unlimited Tax General Obligation Refunding (1993) Bonds Debt Service.

      The City is required to certify property tax levies with the county by November 30 of each year.


IV.   DISCUSSION:

      The Franklin County Assessor has provided a estimated assessed valuation of $2,479,800,000
      which is used to calculate 2008 taxes. This amount includes new construction of $130,520, 160.
      There were no annexations of property before the cutoff date of March 31 st. The Franklin County
      Assessor's Office did not re-assess any portion of the properties within City limits during this
      year.

      The County Assessor uses a four year rotation to assess all real property in the County. The next
      re-assessment for the property within City limits will take place in 2008 for taxes in 2009. That
      re-assessment will be for properties lying west of 20th Avenue within city limits.

                                    GENERAL PROPERTY TAX LEVY

      The 2008 Preliminary Budget has been prepared without the 1% growth allowance but including
      the tax from new construction. The number used in the preliminary budget is $5,503,000.

      The Council has various options to setting the 2008 General Property Tax Levy. Following are
      several options.

      Option 1:

      This option does NOT include any of the allowable 1% increase but adds the value of new
      construction and annexations and any increases in State Assessed Utilities at last year's rate and
      adding those numbers to last year's total levy.

             2007 Total General Property Tax Levy                          $5,204,745

             2.084% increase in the levy rate based on the allowable
                maximum levy                                                         o
             New Construction Values of$130,520,160
               at the 2007 rate of$2.2494/$1,000 Assessed Value               293,588

             Annexation Values of $0
                at the 2007 rate of$2.2494/$1,000 Assessed Value                     o
             Increase in the State Assessed Utilities of $6,950,331
                 at the 2007 rate of $2.2494/$1 ,000 Assessed Value            15,634
                                                                           $5,513,967

      A 2008 General Levy of $5,513,967 using the assessed value of $2,481,768,022 calculates to a
      levy rate of $2.2236 per $1,000 of assessed value. The 2008 levy rate would be slightly less than
      the 2007 rate of $2.2494. This option was used in setting the 2007 levy.
Option 2:

By including the allowable 2.084% increase (IPD), which calculates to be $121,182, and
including the tax resulting from new constmction, the actual levy rate for 2008 would be $2.2724
per $1,000 of assessed value. Using this option the 2008 General Property Tax Levy would be
$5,635,149.

Option 3:

If the City were to levy all of the tax available in Option 2 and also choose to levy all the
preserved levy capacity, the General Levy would increase to $6,182,258. The levy rate would
calculate to $2.4931, still well below the maximum rate allowed per state statute ($3.60).
Selecting this option would need a supennajority vote of the Council. For this calculation, staff
used the 1% limit since 2002.

Preserved levy capacity, also referred to as "banked" levy capacity, is NOT money that has been
put into a bank account. It is merely dollars that have not been levied and left in the pockets of
the taxpayers. The purpose ofRCW 84.55.092 allowing a governmental entity to preserve future
levy capacity is to "remove the incentive for a taxing district to maintain its tax levy at the
maximum level pennitted under this chapter, and to protect the future levy capacity of a taxing
district that reduces its tax levy below the level that it otherwise could impose under this chapter,
by removing the adverse consequences to future levy capacities resulting from such levy
reductions." This simply means if the tax is not needed, a City does not have to set the levy at
the maximum amount. The City can reserve that resource for future use. Preserving any unused
levy capacity also requires a supennajority vote.


            1999 UNLlMITED TAX GENERAL OBLIGATION BOND DEBT SERVICE

The 2008 debt service requirement for the 1999 UTGO Bonds issued for the purpose of the
Library Remodel and Fire Station Relocation is $72,772 and $92,178, respectively. Staff
recommends the 1999 Unlimited Tax General Obligation Bond tax levy be set at those amounts.
The two numbers are not combined because they appeared on the official ballot separately when
voted upon. The county assessor's office requires we set these levies separately. The assessed
value for properties subject to the tax is $2,197,126,422; this will result in levy rates of $0.0331
and $0.0420, respectively, or a combined levy rate of $0.0751. The 2007's levy rates were
$0.0367 and $0.0464, respectively, or $0.0831 combined. The schedule of payments calls for
principal payments of $100,000 each year. This will result in decreased levy rates for the
remaining payment schedule as the interest portion declines. The final payment for these bonds
occurs in December 2019.


            2002 UNLIMITED TAX GENERAL OBLIGATION REFUNDING BONDS

The 2002 Unlimited Tax General Obligation Refunding Bonds were issued to reftmd the 1993
General Obligation Bonds to take advantage of lower interest rates available and save the
taxpayer's money. The debt service requirements in 2008 for the 2002 UTGO Refunding Bonds
is $381,700 and staff recommends the 2002 Unlimited General Obligation Refunding Bonds tax
levy rate be set at that dollar amount. The assessed value for properties subject to the tax is
$1,973,964,162. This equates to a levy rate of$0.1934 per $1,000 of assessed value. This is
down from the 2007 levy rate of$0.2083. Unlike the 1999 Bonds, the principal payment
amounts will increase over the remaining life of these bonds but the interest portion will decrease
keeping the annual payments at approximately $380,000. The final payment for these bonds
occurs in December 2013.
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             SUOIIl!8

SUMMARY OF OPTIONS

OPTION 1:

2007 Total General Property Tax Levy                                  $   5,204,745

2.084% increase in the levy rate based on the allowable maximum lev               0

New Construction Values of$130,520,160
    at the 2007 rate of $2.2494/$ 1,000 Assessed Value                     293,588

Annexation Values of $0                                                           0

Increase in the State Assessed Utilities of $67,088
      at the 2007 rate of $2.2494/$1 ,000 Assessed Value                     15,634

     Levy rate of $2.2236 per $1,000 of assessed value                $   5,513,967




OPTION 2:      (Assumes the allowable increase remains at 2.084%, IPD)

Include the 2.084% allowable increase                                 $    121,182

     Levy rate of $2.2724 per $1,000 of assessed value                $   5,635,149




OPTION 3:      (Assumes the allowable increase remains at 2.084%, IPD)

Levy all remaining available capacity                                 $    547,109

     Levy rate of $2.4931 per $1,000 of assessed value                $   6,182,258
                                  ORDINANCE NO.               _



 AN ORDINANCE PROVIDING FOR THE 2008 AD VALOREM TAX LEVY, A LEVY

 FOR THE 1999 UNLIMITED TAX GENERAL OBLIGATION BONDS AND A LEVY

FOR THE 2002 UNLIMITED GENERAL OBLIGATION REFUNDING BONDS IN THE

           CITY OF PASCO IN ACCORDANCE WITH STATE LAW.



     THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON DO ORDAIN
AS FOLLOWS:

      §l. The City Council of the City of Pasco has met and considered its budget for the
calendar year 2008;

       §2. The City Council of the City of Pasco after public hearing and after duly considering
all relevant evidence and testimony presented, determined that the City of Pasco requires a
regular levy in the amount of $5,513,967, which does NOT include any of the allowable
percentage increase in property tax revenues from the previous year, and does include amounts
resulting from the addition of new construction and improvements to property and any increases
in the value of state-assessed property, and amounts authorized by law as a result of any
annexations that have occurred and refunds made, in order to discharge the expected expenses
and obligations of the district.

       RCW 84.55.120 requires a specific statement regarding the amount of any increase in
regular property tax from the previous year. The actual general levy amount from the previous
year (2007) was $5,204,745. The City Council of the City of Pasco hereby authorizes the
following increase in the regular property tax levy to be collected in the 2008 tax year. The
dollar amount of the increase over the actual levy amount from the previous year shall be $0
(ZERO) which is a percentage INCREASE of 0% (ZERO PERCENT) from the previous year.
This increase is exclusive of additional revenue resulting from the addition of new construction
and improvements to property and any increase in the value of state assessed property, and any
additional amounts resulting from any annexations that have occurred and refunds made.

       The property tax from new construction to be included in the actual levy is calculated to be
$293,588. This number is the result of the amount of new construction and improvements to
property of $130,520,160, provided by the Franklin County Assessor's Office, multiplied by the
2007 levy rate of $2.2494 per $1,000 of that value. There was a $6,950,331 increase in the value
of state assessed property, multiplied by-the 2007 levy rate of $2.2494 per $1,000 of that value,
resulting in additional tax levy of $15,634. There was no additional amounts resulting from any
annexations that have occurred or refunds made.
       §3. A tax for the following sums of money which includes new construction and
annexations to defray the expense and liabilities of the City of Pasco be and the same is hereby
levied for the purposes specified against all taxable property in the City for the fiscal year 2008:

   General Expense, including Councilmanic Bond Debt Service                   $5,513,967


    1999 Unlimited Tax General Obligation Bond/Library Remodel                      72,772


    1999 Unlimited Tax General Obligation BondlFire Station                         92,178


   2002 Unlimited Tax General Obligation Refunding Bonds                           381,700


                                                                               $6,060,617

      §4. This Ordinance shall take effect five (5) days after passage and publication.

Adopted by the City Council of the City of Pasco, on this 19th day of November, 2007.

City of Pasco:


Joyce Olson, Mayor


Attest:                                            Approved As To Form:



Debra Clark, City Clerk                            Leland B. Kerr, City Attorney
                           ORDINANCE NO.                      _


       AN ORDINANCE PRESERVING PROPERTY TAX LEVY CAPACITY IN
       THE CITY OF PASCO, WASHINGTON FOR FISCAL YEARS AFTER
       2008 IN ACCORDANCE WITH STATE LAW.


                WHEREAS, to provide the property tax revenues required by the general
operating budget of the City for fiscal year 2008, City Council of the City of Pasco levied
property taxes on all taxable property in the City for collection in fiscal year 2008 in the total
amount of$5,5l3,967, which dollar amount is the sum of (a) $5,204,745, which is the amount of
property taxes levied by the City in fiscal year 2007, plus (b) $0 (ZERO) of the allowable
increase of the lesser of 1% or the Implicit Price Deflator, which for this calculation, is 2.084%,
(c) $293,588, which is the amount of additional taxes at the 2007 levy rate of 2.2494 cents per
$1,000 of assessed value resulting from the addition of new construction and improvements to
property in the City, property annexed into the City during fiscal year 2007, and any increase in
value of state-assessed property in the City; and,

        WHEREAS, the City Council of the City desires to preserve in accordance with state law
(including but not limited to Chapter 84.55 RCW) the capacity of the City to levy property taxes
in future fiscal years after 2008, calculated as if the City in fiscal year 2008 had levied the full
amount allowed by state law upon a finding of substantial need therefore; and

        WHEREAS, upon a finding of substantial need and based upon limit factors of the lesser
of 101% or IPD (102.084%) for the previous year and limit factors of 106% for previous years as
provided by RCW 84.55.0101 and $3.60 per $1,000 of assessed value by RCW 84.52.043 and
41.16.060, the City would be pennitted to levy property taxes for fiscal year 2008 in a total
amount of$6,182,258 (the "full amount allowed by law"), which dollar amount is the sum of (a)
$5,873,036 (the lesser of the amount calculated by multiplying the allowable 2007 property tax
levy of $5,814,887 times the limit factor of the lesser of 101 % or IPD or the $3.60 per $1,000
statutory limitation), plus (b) $293,588, which is the amount of additional taxes at the 2007 levy
rate of 2.2494 cents per $1,000 of assessed value resulting from the addition of new construction
and improvements to property in the City, property annexed into the City during fiscal year 2007
($0), and any increase in value of state-assessed utility property in the City at the 2007 levy rate
of2.2494 cents per $1,000 of assessed value ($15,634); and

        WHEREAS, the full amount allowed by law for fiscal year 2008 of $6,182,258 is
$668,291 greater than the actual property tax levy of the City for fiscal year 2008 of $5,513,967
and such excess of $668,291 represents the unused 2008 property tax levy capacity that the City
desires to preserve for future fiscal years after 2008;

NOW, THEREFORE, THE CITY COUNCIL                             OF    THE     CITY     OF    PASCO,
WASHINGTON, DO ORDAIN as follows:
        Section 1. The City Council of the City finds and detennines that there is substantial
need for the City to preserve for future fiscal years after 2008 the capacity to levy property taxes
on all taxable property in the City in the amount of $668,291, which is equal to the unused levy
capacity of the City for fiscal year 2008. This substantial need includes, without limitation, the
anticipated future requirements for additional property tax revenues that will be needed for the
construction and/or maintenance of roads, streets, bridges and other transportation facilities of
the City; to satisfy anticipated and unanticipated new regulatory requirements applicable to the
City; to provide for potential excess costs of capital facilities; and generally to meet other
substantial future financial requirements ofthe City.

        Section 2. This ordinance shall take effect and be in force from and after its passage and
five days following its publication as required by law.

       ADOPTED by the City Council by the affinnative vote of a majority plus one vote of the
members thereof and APPROVED by the Mayor of Pasco, Washington, at a regular open public
meeting thereof, this      day of November, 2007.




Joyce Olson, Mayor


ATTEST:


Debra Clark, City Clerk


APPROVED AS TO FORM:


Leland B. Kerr, City Attorney
                                AGENDA REPORT NO. 78

FOR:        City Council	                                   DATE: 11/8/07

TO:          Gary Crutchfi"I'tI'ab'''1'LJ' Manager	         WORKSHOP: 11/13/07
                                                            REGULAR: 11/19/07

FROM:        David McDona d, City Plann'~

SUBJECT: Street Name Change for a portion of East Lewis Street (MF #INFO
          07 -067)


I.	 REFERENCE(S):

      A.   Proposed Ordinance and Vicinity Map

II.	 ACTION REQUESTED OF COUNCIL/STAFF RECOMMENDATIONS:

     11/13: Discussion

     11/19: Motion:	 I move to adopt Ordinance No.                changing
                     the name of a portion of East Lewis Street to Heritage
                     Boulevard, and further, to authorize publication by
                     summary only.

III. FISCAL IMPACT:           NONE


IV. HISTORY AND FACTS BRIEF:

      A.	 Earlier in the year the City in conjunction with a private developer
           completed construction on Billings Avenue (now called Heritage
           Boulevard). This new street was constructed to provide a truck route
           link between the Lewis Street Interchange and the industrial properties
           south of "A" Street.

      B.	 Following the completion of Billings Avenue, the owner of much of the
          industrial land south of "A" Street, with support from the Port,
          petitioned to have the name of Billings Avenue changed to Heritage
          Boulevard.

V.    DISCUSSION:

      The purpose behind the construction of Heritage Boulevard was to create a
      direct connection from the existing Lewis Street Interchange and the
      industrial lands on the south side of "A" Street. The new street was seen as
      a key component in facilitating much needed future industrial
      development in the area. Additionally, the street was designed to route
      heavy truck traffic to "A" Street to eliminate the conflicts with large trucks
      traveling east on Lewis Street through the school zones.

      With a portion of the Lewis Street Interchangej"A" Street connection now
      named Heritage Boulevard, there is a need to fully extend the new street
      name to Highway 12. Extending the new street name to the state highway
      will eliminate any confusion with the current dual names (E. Lewis &
      Heritage) on this truck route. Having one consistent name from Highway
      12 to the "A" Street industrial lands will also aid in marketing efforts for
      attracting future industrial businesses.

      The proposed name change will not affect any addressing because no
      properties are currently addressed on the portion of East Lewis that
      extends north from Heritage to the interchange.




                                                                                       8(b)

                       ORDINANCE NO.              _

AN ORDINANCE changing the name of a portion East Lewis Street.

      WHEREAS, the identification of streets plays an important
function in maintaining the safety and welfare of the public; and,

      WHEREAS, street names are the principal means for the public to
reference and locate properties in the city;

    NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
PASCO, WASHINGTON DO ORDAIN AS FOLLOWS:

      Section 1.     That that portion of East Lewis Street extending
northerly from the intersection with Heritage Boulevard to the
intersection with Commercial Avenue on the northeasterly side of SR 12,
is hereby renamed and shall henceforth be referred to and known as
Heritage Boulevard.

       Section 2. This ordinance shall be in full force and effective after
its passage and publication as required by law.

      PASSED this _ _ day of November 2007.




Joyce Olson
Mayor

ATTEST:                                    APPROVED AS TO FORM:


Sandy Kenworthy                            Leland B. Kerr
Deputy City Clerk                          City Attorney
Vicinity Item: Street Name Change--E Lewis St.
 Map File #: INFO 07-067
                                          ·.~~:::;~(I.~:§C;9~~
                                                 •   .    O"'Us-"'C~i'
                                                     "~" .<,~    RD
                                   AGENDA REPORT NO. 30



FOR:	          City Council                                                  November 8, 2007

TO:	           Gary Crutchfie.~n.r'Y"_I

FROM:          Robert 1. Albe      Vill~...works   Director           Workshop Mtg.: 11/13/07
                                                                       Regular Mtg.: 11/19/07

SUBJECT:	      Small Works Roster Ordinance


I.	     REFERENCE(S):

        1.	    Ordinance

II.	    ACTION REQUESTED OF COUNCIL / STAFF RECOMMENDATIONS:

11/13/07:	     Discussion

11/19/07:	     MOTION: I move to adopt Ordinance No.             , and Ordinance creating
               Section 14.11, Small Works Roster, and, further, authorize publication by
               summary only.

III.	   FISCAL IMPACT:

        None

IV.	    HISTORY AND FACTS BRIEF:

        A)	    The State of Washington created RCW 35.22 to allow Cities to create a Small
               Works Roster. The agency is required to establish rules implementing the roster.
               An Ordinance best establishes these rules.

v.	     DISCUSSION:

        A)	    The City has used RCW 35.22 to establish a Small Works Roster for Public
               Works projects. The State Legislation recognized years ago the need to
               streamline receiving quotations or bids for small projects rather than a formal
               bidding process. The maximum dollar amount has increased over the years and is
               currently at $200,000. In 2006, Legislation made several administrative changes
               and options.
        B)	    Staff proposes an Ordinance creating Chapter 14.11, Small Works Rosters, which
               describes in detail the State Law with recent changes. This will also help staff in
               understanding the changes and implementing RCW 35.22.

               Staff recommends approval of the proposed Ordinance.




                                                                                              S(c)

                                 ORDINANCE NO. _~~_

                     AN ORDINANCE of the City of Pasco, Washington,
               Creating Chapter 14.11 Entitled "Small Works Roster"

        WHEREAS, the City is authorized by RCW 39.04.155 and other laws regarding
contracting for public works to establish and implement a Small Works Roster to provide an
alternative for public bidding for public works contracts having a total contract price, including
sales tax, of under Two Hundred Thousand Dollars ($200,000.00); and

       WHEREAS, RCW 39.04.190 provides for the purchase of materials, supplies, or
equipment not connected to a public works project that is to be secured by a vendor's list
process; and

        WHEREAS, the Washington Legislature, in 2007, has made amendments to the City's
authority for the use and implementation of a Small Works Roster requiring the update and
codification by the City of its Small Works Roster procedure, NOW, THEREFORE,

     THE CITY COUNCIL OF THE CITY OF PASCO, WASHINGTON, DO ORDAIN
AS FOLLOWS:

      Section 1.     That a new Chapter 14.11 entitled "Small Works Roster" of the Pasco
Municipal Code shall be and hereby is enacted and shall read as follows:

                                     CHAPTER 14.11
                                  SMALL WORKS ROSTER
Section
14.11.010      Small Works Roster Procedures.
14.11.020      Purchase of Materials, Supplies or Equipment Not Connected to a Public Works
               Project Under Thirty-Five Thousand Dollars ($35,000.00).

      14.11.010     SMALL WORKS ROSTER PROCEDURES. The following Small
Works Roster procedures are established for use by the City pursuant to RCW 35.22.620 and
RCW 39.04.

        A)      Cost. The City need not comply with fonnal sealed bidding procedures for the
construction, building, renovation, remodeling, alteration, repair, or improvement of real
property where the estimated cost does not exceed Two Hundred Thousand Dollars
($200,000.00), which includes the costs of labor, material, equipment and sales and/or use taxes
as applicable. Instead, the City may use the Small Works Roster procedures for public works
projects as set forth herein. The breaking of any project into units or accomplishing any projects
by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a
contract that may be let using the Small Works Roster process.

       B)     Number of Rosters. The City may create a single general Small Works Roster, or
may create a Small Works Roster for different specialties or categories of anticipated work. Said
Small Works Rosters may make distinctions between contractors based upon different
geographic areas served by the contractor.
         C)    Contractors on Small Works Roster(s). The Small Works Roster(s) shall consist
of all responsible contractors who have requested to be on the roster(s), qualified under the
requirements of PMC 14.10, and where required by law are pr:operly licensed or registered to
perform such work in this State. Contractors desiring to be placed on a roster or rosters must
keep current records of any applicable license, certifications, registrations, bonding, insurance, or
other appropriate matters on file with the City as a condition of being placed on a roster or
rosters.

        D)     Publication. At least once a year, the City shall publish in a newspaper of general
circulation within the jurisdiction a notice of the existence of the roster or rosters and solicit the
names of contractors for such roster or rosters. Responsible and qualified contractors shall be
added to an appropriate roster or rosters at any time that they submit a written request and
necessary records. The City may require master contracts to be signed that become effective
when a specific award is made using a Small Works Roster.

       E)      Electronic Rosters. In addition to paper andJor electronic rosters kept on file in
the appropriate department, the City may also use state-wide electronic data base developed and
maintained for this purpose.

        F)     Telephone or Written Quotations. The City shall obtain telephone, written or
electronic quotations for public works contracts from contractors on the appropriate Small Works
Roster to assure that a competitive price is established and to award contracts to the lowest
responsible and qualifying bidder as defined in RCW 39.04.350, as follows:

               1)      A contract awarded from a Small Works Roster need not be advertised.
       Invitations for quotations shall include an estimate of the scope and nature of the work to
       be performed as well as materials and equipment to be furnished. However, detailed
       plans and specifications need not be included in the invitation. This subsection does not
       eliminate other requirements for architectural or engineering approvals as to quality and
       compliance with building codes.

               2)      Quotations may be invited from all appropriate contractors on the
       appropriate Small Works Roster. As an alternative, quotations may be invited from at
       least (5) contractors on the appropriate Small Works Roster who have indicated the
       capability of performing the kind of work being contracted, in a manner that will
       equitably distribute the opportunity among the contractors on the appropriate roster.

                If the estimated cost of the work is from one hundred thousand dollars
       ($100,000.00) to two hundred thousand dollars ($200,000.00), the City may choose to
       solicit bids from less than all the appropriate contractors on the appropriate Small Works
       Roster, but must also notify the remaining contractors on the appropriate Small Works
       Roster that quotations on the work are being sought. The City has the sole option of
       determining whether this notice to the remaining contractors is made by:

                      a)      Publishing notice in a legal newspaper in general circulation in the
               area where the work is to be done.


                                         Small Works Roster
                                               Page 2
                      b)      Mailing a notice to these contractors; or

                       c)    Sending a notice to these contractors by facsimile or other
               electronic means.

              3)      For the purpose of this Chapter, "equitably distribute" means that the City
       may not favor certain contractors on the appropriate Small Works Roster over other
       contractors on the appropriate Small Works Roster who perform similar services. At the
       time bids are solicited, the City representative shall not inform a contractor of the terms
       or amount of any other Contractor's bid for the same project.

               4)     A written record shall be made by the City representative of each
       contractor's bid on the project and of any conditions imposed on the bid. Immediately
       after an award is made, the bid quotations obtained shall be recorded, open to public
       inspection, and available by telephone inquiry.

        G)     Limited Public Works Process. Tf work, construction, alteration, or improvement
projects are estimated to cost less than thirty-five thousand dollars ($35,000.00), the City may
award such a contract using the limited public works process provided under RCW 39.04.155.
For limited public works project, the City will solicit electronic or written quotations from a
minimum of three (3) contractors from the appropriate Small Works Roster and shall award the
contract to the lowest responsible bidder as defined under RCW 39.04.350. After an award is
made, the quotations shall be open to public inspection and available by electronic request.

       The City may use the limited public works process to solicit and award Small Works
Roster contracts to small businesses that are registered contractors with gross revenues under one
million dollars ($1,000,000.00) annually as reported on their Federal Tax Return, and to adopt
such additional procedures as to encourage small businesses that are registered contractors with
revenues under two hundred fifty thousand dollars ($250,000.00) annually as reported on their
Federal Tax Return to submit quotations or bids on Small Works Roster contracts.

         For limited public works project, the City may waive the payment and performance bond
requirements ofRCW 39.08 and the retainage requirements ofRCW 60.28, thereby assuming the
liability for the contractor's nonpayment of laborers, mechanics, subcontractors, material
suppliers, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor
for the limited public works project. However, the City shall have the right of recovery against
the contractor for any payments made on the contractor's behalf.

        The City shall maintain a list of the contractors contacted and the contracts awarded
during the previous twenty-four (24) months under the limited public works process, including
the name of the contractor, the contractor's registration number, the amount of the contract, a
brief description of the type of work performed, and the date the contract was awarded.

        H)     Determining Lowest Responsible Bidder. The City shall award the contract for
the public works project to the lowest responsible bidder provided that, whenever there is a
reason to believe that the lowest acceptable bid is not the best price obtainable, all bids may be
rejected and the City Council may call for new bids.
                                       Small Works Roster

                                             Page 3

     In determining the "lowest responsible bidder", in addition to qualifications as required
by PMC 14.10, and in addition to price, the following elements shall be given consideration:

              1)      The ability, capacity, and skill of the bidder to perform the contract or
       provide the service required.

               2)     The character, integrity, reputation, judgment, experience, and efficiency
       of the bidder.

              3)      Whether the bidder can perform the contract within the time specified.

              4)      The quality of performance of previous contracts or services.

              5)       The previous and existing compliance by the bidder with laws relating to
       the contract or services.

              6)      Such other information as may be secured having a bearing on the
       decision to award the contract.

        I)     Award.    The City Manager, or his designee, shall present all telephone
quotationslbids and recommendation for award of the contract to the lowest responsible and
qualified bidder to the City Council. However, for public works projects under one hundred
thousand dollars ($100,000.00), the City Manager shall have the authority to award public works
contracts without City Council's approval, provided that the City Council shall ratify the City
Manager's approval at the next scheduled City Council meeting. For public works projects over
one hundred thousand dollars ($100,000.00), the City Council shall award all public works
contracts by Resolution.

        14.11.020       PlJRCHASE OF MATERIALS, SUPPLIES OR EQUIPMENT NOT
CONNECTED TO A PUBLIC WORKS PROJECT UNDER THIRTY-FIVE THOUSAND
DOLLARS ($35,000.00). The City is not required to use informal or formal sealed bidding
procedures or the procedures set forth in this Chapter to purchase materials, supplies, or
equipment for the purchase of any materials, supplies of equipment where the cost of same will
not exceed thirty-five thousand dollars ($35,000.00). The City will attempt to obtain the lowest
practical price for such goods and services.

        Section 2.      RATIFICATION. Any act consistent with the authority and prior to the
effective date of this Ordinance is hereby ratified and affirmed.

       Section 3.     SEVERABILITY. The provisions of this Ordinance are declared separate
and severable. If any provision of this Ordinance or its application to any person of
circumstance is held invalid, the remainder of this Ordinance or application of the provision to
other persons or circumstances, shall be unaffected.

       Section 4.     This Ordinance shall take full force and effect five (5) days after is
approval, passage and publication as required by law.


                                      Small Works Roster

                                            Page 4

       PASSED by the City Council of the City of Pasco, Washington, and approved as
provided by law this 19th day of November, 2007.



Joyce Olson
Mayor

ATTEST:                                          APPROVED AS TO FORM:



Debbie Clark                                     Leland B. Kerr
City Clerk                                       City Attorney




                                 Small Works Roster

                                       Page 5


				
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