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Evacuations_ Bombs - BUILDING EVACUATION PROCEDURES

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									BUILDING EVACUATION PROCEDURES

In the event of an emergency, these procedures should be followed when evacuating the
building. Be aware of all the marked exits from your area and building. An emergency
evacuation plan is posted in all occupied spaces.

Step 1: Remain quiet and calm.

Step 2: Close all doors and windows in your area as you leave.

Step 3: Assist anyone with special needs to the nearest area of refuge (i.e. the area inside
a stairway behind a closed fire door).

Step 4: Walk quickly to the nearest marked exit and ask others to do the same. Do not
use the elevators.

Step 5: Once outside, proceed to the designated regrouping area and ask others to join
you.
   Augusta Regrouping Areas:
   Building                           Regrouping Area
   Jewett Hall                        Bennett D. Katz Library Lobby
   Bennett D. Katz Library            Jewett Hall Auditorium
   Student Technology Center          Bennett D. Katz Library Lobby
   Fine Arts Building                 Jewett Hall Auditorium
   Arts & Architecture Bldg.          Jewett Hall Auditorium
   Modular Bldg I and II              Jewett Hall Auditorium
   Campus Center                      Farmhouse
   Robinson Hall                      Farmhouse
   Stoddard House                     Farmhouse
   Augusta Civic Center               Farmhouse
   Farmhouse                          Campus Center
   Ceramics Studio (Pottery Shop)     Farmhouse

   Bangor Regrouping Areas:
   Building                              Regrouping Area
   Acadia Hall                           College Center
   Schoodic Hall                         College Center
   Katahdin Hall                         College Center
   College Center                        Eastport Hall
   Eastport Hall                         College Center
   Belfast Hall                          Eastport Hall
   Lincoln Hall                          Eastport Hall
   Bangor Hall                           College Center
   Camden Hall                           Eastport Hall

Step 6: Report the name and location of any individuals who are waiting for assistance
to the administration or to the Fire Chief.

Step 7: Do not reenter the building. Keep all walkways and roadways clear for emer-
gency vehicles.
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FIRE PROCEDURES
Step 1: Remain calm. Do not panic.

Step 2: Immediately sound the building fire alarm and evacuate the building following
Building Evacuation Procedures. During the evacuation of the building, occupants
should leave by the stairwells. Do not use the elevators. Do not reenter the building.

Step 3: Call the Fire Department. From University phones, it may be necessary to dial
an outside access code. At Augusta and at Lewiston-Auburn College, dial "9" and then
"911". At University College-Bangor, simply dial "911".

Give the following information slowly and clearly:

 State you would like to report a fire.

 Give exact location of fire.

 Describe extent of fire.

 State your name.

 Give your telephone number.

 Specify the best way to enter the building.

FACULTY AND STUDENTS

If an emergency requires the evacuation of a building during a class, faculty should in-
sure that all students safely exit the building and proceed to the designated regrouping
areas (see Building Evacuation Plan). Remain at the regrouping area for relocation in-
formation.

1. Be aware of all the marked exits from your area and building. An emergency evacua-
   tion plan is posted in all occupied spaces.
2. The evacuation notice for a bomb threat will be given by word of mouth by designated
   UMA personnel.
3. Do NOT activate the building alarm system.
4. After the notice to evacuate has been received, assist any disabled person to the
   nearest area of refuge (i.e., the area inside a stairway behind a closed fire door).
5. Walk quickly to the nearest exit and ask others to do the same. Do not use the ele-
   vators.
6. Once outside, proceed to the designated regrouping area (see Building Evacuation
   Plan) and await relocation information for your class.
7. Report the name and location of any disabled individuals who are waiting for assis-
   tance to the administration or the Fire Chief.

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8.   Do not reenter the building. Keep all walkways and roadways clear for emergency
     vehicles.




BOMB THREATS

A reward of up to $10,000 may be offered to anyone who provides information leading to
the arrest and conviction of any person who intentionally damages or threatens to dam-
age any University property by bomb, arson, vandalism, or other means.

All bomb threats should be taken seriously. If you receive a bomb threat by phone, do
the following:

Step 1: Keep caller on the line. If possible, signal someone else to contact local police
authorities (dial “9” and then “911” on the Augusta Campus and at Lewiston-Auburn
College and dial "911" at University College-Bangor ).

Step 2: After caller hangs up, immediately report all information to your supervisor and
the Office of Administrative Services or the Campus Dean. Report the following to the
extent possible:

--Time of the call.
--Type of call (outside call, "800" call, etc.)
--Age and sex of caller.
--Speech pattern, accent, emotional state of caller.
--Background noises.

If the bomb threat is received by e-mail:

Step 1: Preserve the e-mail, including all headers and identifying information

Step 2: Immediately report this information to your supervisor and the Office of Admin-
istrative Services or the Campus Dean.

If the bomb threat is received in another form (i.e., graffiti, fax, note):

Step 1: Preserve the notice of threat. If possible do not handle or touch the notice and
secure the location where the notice was found.

Step 2: Immediately report this information to your supervisor and the Office of Admin-
istrative Services or the Campus Dean.

The Executive Director of Administrative Services or the Campus Dean will assess the
situation and perform any necessary functions to ensure the safety of others.

Step 3: Complete the Bomb Threat Report Form which follows.

BOMB THREAT REPORT FORM

If you receive a telephone call reporting a bomb threat, ask the following questions and
write down the answers:
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1.   When is the bomb going to explode?
2.   Where is the bomb?
3.   What does it look like?
4.   What kind of bomb is it?
5.   What will cause it to explode?
6.   Did you place the bomb? Why?
7.   What is your address?
8.   What is your name?

Write down the exact wording of the threat:____________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Sex of Caller: ___   Estimated Age: ______
Caller's voice was:
___Calm               ___Clearing throat
___Angry              ___Crying
___Excited            ___Normal
___Slow               ___Distinct
___Rapid              ___Slurred
___Soft               ___Nasal
___Loud
Length of the Call: __________________________________________________________________
Date/Time of Call: __________________________________________________________________
Remarks:____________________________________________________________________________
_____________________________________________________________________________________

If you receive notification of a bomb threat in another form, preserve it to the extent
possible and provide the following information.

1.   How was the threat received?
2.   What was the location of the actual notice?
3.   What was the exact wording of the threat?
4.   Date and time the threat was received?
5.   Comments/Remarks.

MEDICAL EMERGENCIES

In the event of a serious injury, illness or other medical emergency:

Step 1: Dial "9" from University phones on the Augusta Campus and at Lewiston-Auburn
College and then dial "911". At University College-Bangor, simply dial "911". State the
following slowly and clearly:

    State you have a medical emergency.
    Describe the nature of the injury or illness.
    Describe the location of the victim.
    State your name.
    State your phone number.
    Stay on the telephone until told by the emergency operator to hang up. You may be
     asked to provide additional information regarding the emergency.


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Step 2: Don't move the victim unless conditions pose further injury.

Step 3: Have someone stand outside the building to meet with emergency personnel.

Step 4: Ensure the victim’s supervisor is notified of the injury of illness. Report the
emergency to the Office of Administrative Services (621-3100).

FIRE PREVENTION

Preventing fires in an office environment is easy.

 No smoking is allowed in University buildings.      If you smoke, properly extinguish
smoking materials.

 Appliances such as coffee makers, food warmers, space heaters, or electric fans
should be off and unplugged when not in use.

 Turn off and unplug space heaters when not in the room. Only use a space heater
when the space being heated is occupied.

 Avoid extension cords. If an extension cord is needed, ensure it is heavier than the
cord it is serving and notify the Office of Administrative Services to have permanent wir-
ing installed.

 Never run an extension cord under carpets or across walking areas.

 Take care not to overload circuits and multi-outlet adapters.

 Never use a 2-prong adapter on a 3-prong plug. Doing so will reduce the grounding
protection built into the electrical equipment.

 A key component to fire prevention is neatness. The less combustible materials in a
work space, the less fuel for a fire. Clean up piles of newspapers, magazines and boxes.
Ensure your work area is neat and tidy without excess clutter.


SUSPICIOUS OBJECT

If you observe a suspicious object on campus:

--DO NOT HANDLE THE OBJECT
--DO NOT USE WALKIE-TALKIES (RADIOS) IN THE VICINITY
--DO NOT TURN ELECTRICAL SWITCHES ON OR OFF
--Clear the area and immediately call the Office of Administrative Services or the Cam-
pus Dean.


EXPLOSION

In the event a violent accident such as an explosion occurs on campus that could render
a building area unsafe, take the following action:
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1. Immediately take cover under tables, desks or other such objects that will give pro-
   tection against glass or debris.
2. After effects of the explosion have subsided, dial "9” and then “911” on the Augusta
   Campus and at Lewiston-Auburn College and dial "911" at University College-
   Bangor. Give your name, describe the location and the nature of the emergency.
3. Notify the Office of Administrative Services or the Campus Dean. Do not activate the
   building alarm unless directed to do so by the administration.
4. Evacuate the immediate area of the explosion following the Evacuation Procedures.
   Be aware of structural damage. Stay away from glass doors and windows. Do not
   touch or move any suspicious object.
5. Assist others in evacuating the building
6. Report to your designated regrouping area.
7. Do not reenter the building until instructed to do so. Keep walkways and streets
   clear for emergency vehicles.



VIOLENT OR CIVIL DISTURBANCE
Steps 1: Do not take any unnecessary chances.

Step 2: Avoid provoking or obstructing anyone participating in a disturbance or demon-
stration.

Step 3: Any threatening disturbance should be reported immediately to the Office of Ad-
ministrative Services or the Campus Dean. Provide the following information:

  --Nature of the incident
  --Campus location
  --Description of person(s) and or property involved

Step 4: Dial “911” to report an assault or property damage to the Police Department.
    From University phones, it may be necessary to dial an outside access code. At Au-
    gusta and at Lewiston-Auburn College, dial “9” and then “911”. At University Col-
    lege, simply dial “911”.


NATURAL DISASTERS

Although hurricanes, tornadoes, flooding and major earthquakes are rare in this area,
the possibility of occurrence still exists. Here are some steps to take in the event these
natural disasters present themselves:

 Stay inside the building.
 Keep away from windows. Move to the interior spaces. Closets, hallways and bath-
  rooms are usually good choices.
 If your work area receives damage (broken glass, water leakage, etc.), report it to your
  supervisor.
 Remain in an area of safety until you receive instructions concerning the safest poss-
  ible evacuation route.


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VEHICLE ACCIDENT
If you are involved in a vehicle accident while on University business with a University
vehicle, rental vehicle, or your own vehicle:

Step 1: Take action to prevent further damage at the scene of the accident.

Step 2: If there are injuries, call an ambulance and assist in the prevention of further
injury. Do not move the injured unless additional injury will result if they are not
moved.

Step 3: Call or have someone call the police. Any accident causing personal injury or
greater than $1000 in property damage (including vehicle) must be reported to the po-
lice.

Step 4: Do not discuss the accident with anyone except your supervisor, police officers,
an insurance representative from the University or your own insurance representative.

Step 5: Show your license, registration and insurance papers willingly. Do not argue or
admit blame for the accident. Be courteous.

Step 6: Fill out University of Maine Driver’s Accident Report or State of Maine Driver’s
Report of Traffic Accident. The University form should be found in the glove compart-
ment of University vehicle or contact the Office of Administrative Services for a copy.
The State of Maine report may be obtained from a police officer.

Collect facts and information about the accident including names and addresses of wit-
nesses.

Step 7. Notify your supervisor. If there is significant property damage or any personal
injury, notify your supervisor immediately.

Step 8: A copy of the completed accident report should be sent to your supervisor and
the Office of Administrative Services within 24 hours of the accident.




RIGHT TO KNOW

     Both Federal and State regulations provide everyone who works for the University
     with the right to know the hazards associated with the use of chemicals and other
     products. These regulations require the University to maintain a Hazard Commu-
     nication Program. Key elements of this program are:

1. Warning labels on containers (when necessary).
2. Material Safety Data Sheets (MSDS).
3. Employee training on the proper handling, usage, storage and transportation of
chemical or chemical products.


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A copy of UMA’s Hazard Communication Program is available in the Office of Administra-
tive Services. This may be reviewed on request. Each department is responsible for
labeling containers and maintaining MSDS relevant to their operations.



BUILDING MAINTENANCE

Malfunctions and repairs of building equipment such as plumbing, lights, electrical
equipment and outlets as well as cleaning and general maintenance needs should be re-
ported to the Manager of Physical Facilities. At Augusta, contact Peter St. Michel (ext.
3119 or e-mail stmichel@maine.edu). At Bangor, contact Fred Ouellette (262-7730 or e-
mail fouellet@maine.edu).




Revised 9/05




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