Instructions for Exporting QuickBooks data
Where did my worksheet go?
When you export data to a new workbook, your new worksheet containing exported data goes to Sheet 1. When yo
the new worksheet is placed in front of the last active sheet where it will be named "SheetX" using the next available
How do I make sure this tips sheet isn't exported with the QuickBooks report in the final workbook?
Before exporting, on the Export Report Basic tab, deselect the option to include the instruction worksheet.
How can I customize and update my worksheet?
You can set up Excel links between 2 or more worksheets. (See Microsoft Excel Help for details about linking in Ex
feature to setup links between a QuickBooks summary report and your customized sheet.
>> Choose one sheet as your source worksheet into which you'll export QuickBooks data. Then create a
customize your data and link the data between that sheet and the source worksheet.
>> Export your source data to an existing worksheet and overwrite the current data so that the new data
>> Create Excel links between a QuickBooks data worksheet and another worksheet in the workbook.
Troubleshooting: Why don't my links work correctly after exporting data?
Be aware that any difference in the structure of the current report from the report that you used when setting up link
in the links between worksheets. If you are seeing wrong data in your customized worksheet, then you may have:
>> Moved or deleted elements, or changed the structure of the report in some way? For example:
You might have moved or deleted items from item list which gets used in a report like Invent
You might have moved or deleted accounts from accounts list which gets used in a report lik
>> You are using a report related to accounts and have account(s) with no activity associated and did no
TIP: Choose display All rows (available for most of the reports), Select Modify report->Displa
>> Deleted exported data sheet which serves as data source.
orted data goes to Sheet 1. When you export to an existing workbook,
med "SheetX" using the next available number in the series.
e the instruction worksheet.
el Help for details about linking in Excel.) You can use this
port QuickBooks data. Then create another worksheet where you can
the current data so that the new data is used by any Excel links and formulas.
nother worksheet in the workbook.
rt that you used when setting up links, can cause mismatch
ed worksheet, then you may have:
ort in some way? For example:
hich gets used in a report like Inventory Valuation report.
nts list which gets used in a report like Profit and Loss standard report.
with no activity associated and did not choose to display "All rows".
eports), Select Modify report->Display->Advanced->Diplay row->All rows
3:17 PM OakTree and Timbers
Accrual Basis Profit & Loss
January through December 2009
Timbers Apartments P&L
Jan - Dec 09 Jan - Dec 08
4000 · Rent Received $ 44,550.19 $ 118,057.06
Total Income $ 44,550.19 $ 118,057.06
6100 · Marketing $ 256.80
6125 · Fuel $ 148.82
6180 · Insurance
6190 · Property $ (2,861.76)
Total 6180 · Insurance $ (2,861.76) $ -
6230 · Licenses and Permits $ 14.50
6250 · Printing, Postage, & Delivery $ 31.60
6270 · Professional Fees
6272 · Legal Fees $ 267.00
6270 · Professional Fees - Other $ 10,550.00
6278 · Property Mngt $ 1,800.00
Total 6270 · Professional Fees $ 1,800.00 $ 10,817.00
6280 · Trash Removal $ 2,692.51 $ 3,253.34
6300 · Maintenance
6305 · Building & Equipment Repair $ (305.49) $ 4,090.14
6310 · Cleaning $ 620.00 $ 1,245.00
6315 · Lawn Care $ 600.00
6320 · Pest Control $ 1,362.00 $ 950.00
6300 · Maintenance - Other $ (80.00)
Total 6300 · Maintenance $ 2,196.51 $ 6,285.14
6400 · Utilities
6402 · Electric $ 4,694.14 $ 8,045.61
6404 · Water & Sewer $ 6,627.13 $ 21,478.64
Total 6400 · Utilities $ 11,321.27 $ 29,524.25
6500 · Office Supplies $ 68.94
6969 · Deposits Returned $ 50.00 $ 130.00
Total Expense $ 15,719.19 $ 50,009.73
Net Ordinary Income $ 28,831.00 $ 68,047.33
Net Income $ 28,831.00 $ 68,047.33
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