18th Annual Tega Cay Fall Festival Vendor Information

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18th Annual Tega Cay Fall Festival Vendor Information Powered By Docstoc
					                                                                   EXHIBITOR & FOOD
                                                                 INFORMATION PACKET

Thank you for your participation in the 20th Annual Fall Festival. We have compiled all of the
information on where to be, when to be there, what to bring and exactly how things will work
for this year’s festival.


Exhibitor booths are pre-assigned and will be given to you when you check in.

Early Set up: We are encouraging exhibitors to set up on Friday, October 26 anytime after
10:00am. Security is provided all day and all night.

Saturday Set up: Due to space limitations, each exhibitor is assigned a specific set up time
and break down time on Saturday. This is the only time you are permitted to drive into
Turner Field for unloading and reloading. Please display the enclosed color-coded pass on
your windshield in order to gain access to Turner Field. Without it, you won’t be permitted
to drive into the field.

PLEASE NOTE - No tents, canopies, tables or chairs are provided for exhibitors or food
vendors; only a 10x10 space. It is highly recommended, though not required, that exhibitors
and food exhibitors bring a canopy or tent to the Fall Festival.

This means your vehicle MUST be moved from Runde Field by

BREAK DOWN TIME IS:                     4:00pm – 6:00pm
This means your vehicle CANNOT enter Runde Park until 4:00pm
Anyone that breaks down before 4pm will not be permitted to exhibit in future Tega Cay Fall Festival Events.

Decorate your booth and win prizes! This year we are encouraging everyone to decorate
their booths in a fall theme. Be creative as we will have festival judges stopping by to judge
individual booths and will be giving out prizes for 1st, 2nd and 3rd place. Feel free to dress up
in Halloween costumes and have fun with your booth decorations

Directions to Runde Park Tega Cay is located off I-77 / Exit 88, West on Gold Hill Road
approx. 3 miles to Tega Cay entrance. Once in Tega Cay, follow it until you reach the
Firehouse. Take the left fork and Runde Park entrance is on the right.

If it is not raining, you are permitted to drive your vehicle onto the field. Once you unload
your vehicle on Saturday morning, you need to move your car to the exhibitor parking area
and take the trolley shuttle back to Runde Park

Directions to Exhibitor Parking – Again, there is NO parking at Runde Park except during your
assigned times listed above. The SIM parking lot has been designated for exhibitor parking
only. Leaving Runde Park take Tega Cay Drive. The SIM parking lot is approx. 3 miles on your
left. Volunteers will be there to help. Transportation is provided from SIM to Runde Park
from 5am – 6pm on Saturday.
 Exhibitors are not permitted to break down their booth before 4 pm (the official end time
  for the event). Exhibitors are permitted to bring vehicles into Turner Field (if it is not
  raining) for break down only during their assigned break down time.
 Exhibitors are responsible for cleaning up their own individual booth. Trash receptacles
  are located throughout the event site.

                        2007 TEGA CAY FALL FESTIVAL GUIDELINES

   Booth spaces and locations will be                Sponsors and exhibitors/food
    determined by Fall Festival event                  exhibitors may not switch, sublet or
    staff.                                             apportion spaces to other exhibitors or
                                                       food exhibitors or be affiliates of other
   Unless you are a SPONSOR, no tents,                companies.
    canopies, tables or chairs are
    provided. It is highly recommended,               Food exhibitors are required to adhere
    though not required, that exhibitors               to all laws and provisions established
    and food exhibitors bring a canopy or              by York County Environmental Health
    tent to the Fall Festival.                         Services. Please visit their website for
                                                       important details ( –
   We are unable to provide any exhibitor             see the section on Food Service at
    with electricity, but you are welcomed             Special Events) or you may call Ken
    to bring your own generator, please                Beaty at York County Environmental
    let us know if you are bringing a                  Health Services (803-909-7373) if you
    generator so we can allow space for                have questions.
                                                      Food exhibitors who are cooking need
   All sponsors and exhibitors/food                   to place something below their
    exhibitors must be open during the                 cooking mechanism to catch any
    entire duration of the festival from               grease so it does not drip on the field.
    10 am – 4 pm on Saturday,
    October 27, 2007.                                 No pets are allowed.

   Sponsors and exhibitors/food                      Photographs taken by festival staff of
    exhibitors will need to set up and tear            exhibitor displays may be used in
    down their own booths. We will be                  future programs or advertisements.
    unable to provide volunteers to help in
    that capacity at this year’s festival.            Water fountains and restrooms are
    Additionally, we will be unable to                 available at Runde Field.
    provide volunteers to give any sponsors
    or exhibitors/food exhibitors breaks              The festival is rain or shine.
    throughout the day.
                                                      Guidelines are subject to change at
   Sponsors and exhibitors/food                       the Community Relations Committee
    exhibitors are required to conduct all             discretion.
    activities within their contracted

Thanks so much for participating! If you have questions, please feel free to contact:

Tega Cay Fall Festival Committee
803.548.3512, ext. 200

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