Document Imaging Scanning Destruction Legal Property Records Industry Association Archival by afh12752

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									                       Property Records Industry Association
                 Archival Backup and Disaster Recovery Committee
                Consolidated Standards and Best Practices Workbook

The worksheets in this Excel workbook contain technical reports, standards and
information resources that will be helpful to those who are looking to improve their
microfilm or digital imaging processes and procedures.

We have attempted to list all such publications that have anything to do with the capture,
storage or preservation of information. We are aware that the number of publications
listed may be a bit overwhelming so we have identified a subset of reports and standards
that we think are of particular relevance to those who are managing permanent records.
These publications are shown in red.

Whenever available, we have included a brief abstract that summarizes of the intent of
the technical report or standard. It should not be presumed that this summary could
substitute for reading the complete publication. The abstract is merely to assist in
determining whether or not a particular publication is relevant to the users’ needs.

In today’s recording environment where documents can be submitted as paper, digitized
images or XML files, county recorders are fast becoming records managers. As such,
recorders need to know how to produce quality image and index data. They need to store
and maintain this information in a way that maximizes its effectiveness while preserving
it for generations to come. In the past, technology options were fewer so solutions were
simpler. That is not the case today.

Following best practices and standards will play an important role in creating uniformity
and predictability in our industry. Many of the conversion and migration problems that
are encountered by users of computerized information management systems arise from
inconsistencies in the way legacy data was created and managed. This workbook is an
attempt to present relevant information in a consolidated form so we can do a better job
as our work environment becomes more complex.
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                                                          MICROFILM STANDARDS


                                                                                                       SOURCE
   PUBLICATION #                                         TITLE                                           URL
                                             ANSI/AIIM TECHNICAL REPORTS

ANSI/AIIM TR13-1998     Preservation of microforms in a active environment - Guidelines               www.ansi.org
                        Environmental and work place safety regulations affecting microfilm           www.ansi.or
ANSI/AIIM TR20-1994     processors                                                                        g



ANSI/AIIM TR26-2000     Resolution as it Relates to Photographic and Electronic Imaging               www.ansi.org




                        Legal Acceptance of Records Produced by Information Technology
ANSIAIIM TR31 - 2004    Systems                                                                      www.ansi.org



                        Performance Guidelines for Admissibility of Records Produced by
ANSI/AIIM TR31/4-1994   Information Technology Systems As Evidence - Part IV: Model Act and
(R1999)                 Rule                                                                         www.ansi.org

ANSI/AIIM TR34-1996     Sampling Procedures for Inspection by Attributes of Images in Electronic Image
(R2002)                 Management (EIM) and Micrographics Systems                                     www.ansi.org
                                                            MICROFILM STANDARDS




ANSI/AIIM TR38-1996
(R2002)                  Identification of test image for Document Imaging Applications             www.ansi.org

                                           INTERNATIONAL TECHNICAL REPORTS

ISO/TR
10200:1990/Amd 1:1997 Legal admissibility of microforms                                             www.iso.org
ISO/TR 10593:1997     Micrographics -- Use of microfilm jackets                                     www.ansi.org




                         Micrographics -- Inspection of silver-gelatin microforms for evidence of
ISO/TR 12031:2000        deterioration                                                              www.iso.org
                         Micrographics -- Expungement, deletion, correction or amendment of
                         records on microforms
ISO/TR 12036:2000                                                                                   www.iso.org
                         Imaging materials - Recommendations for humidity measurement and
ISO/TR 18931:2001        control                                                                    www.iso.org
                                                 AIIM/ANSI STANDARDS



                         Recommended Practice for Alphanumeric Computer-Output Microforms -
ANSI/AIIM MS1-1996       Operational Practices for Inspection and Quality Control                   www.ansi.org


ANSI/AIIM MS14-1996      Specifications for 16mm and 35mm Roll Microfilm                            www.ansi.org
                                                        MICROFILM STANDARDS



ANSI/AIIM MS18-1992   Micrographics - Splices for Imaged Film - Dimensions and Operational
(R1998)               Constraints                                                                www.ansi.org




ANSI/AIIM MS19-1993   Identification of Microforms, Recommended Practice for                     www.ansi.org




ANSI/AIIM MS23-1998   Microfilm of Documents, Operational Proceedures/Inspection and Quality     www.ansi.or
(ISO 6199:2005)       Control of First-Generation Silver-Gelatin                                     g




ANSI/AIIM MS32-1996   Microrecording of Engineering Source Documents on 35-mm Microfilm          www.ansi.org
                      Original Black-and-White Documents that May Be Microfilmed, Requirements
ANSI/AIIM MS35-1990   and Characteristics of                                                     www.ansi.org




ANSI/AIIM MS37-1988
(A1996) (ISO 12650)   Recommended Practice for Microphotography of Cartographic Materials        www.ansi.org
                      Information and Image Management - Recommended Practice for the
ANSI/AIIM MS42-1989   Expungement, Deletion, Correction, or Amendment of Records on              www.ansi.or
(ISO 12031)           Microforms                                                                     g
ANSI/AIIM MS45-1990   Recommended Practice for Inspection of Stored Silver Gelatin               www.ansi.or
(ISO 12031)           Microforms for Evidence of Deterioration                                       g
                                                         MICROFILM STANDARDS




                        Recommended practices for filming public records on silver halide         www.ansi.or
ANSI/AIIM MS48-1999     microfilm.                                                                    g
                                          INTERNATIONAL STANDARDS




                        Micrographics - ISO character and ISO test chart No. 1- Description and   www.ansi.or
ISO 446:2004            use                                                                           g




ISO 3334:2006                                                                                     www.ansi.or
(ANSI/AIIM MS51-1991)   Micrographics - ISO resolution test chart No. 2 - Description and use         g
                                                             MICROFILM STANDARDS




ISO 6199:2005           Micrographics - Microfilming of documents on 16 mm and 35 mm silver-gelatin
(ANSI/AIIM MS23-1998)   type microfilm - Operating procedures                                                 www.iso.org
ISO 6200:1999           Micrographics -- First generation silver-gelatin microforms of source
(ANSI/AIIM MS23-1998)   documents -- Density specifications and method of measurement                         www.iso.org
                        Micrographics -- Duplicating film, silver, diazo and vesicular -- Visual density --
ISO 8126:2000           Specifications and measurement                                                        www.iso.org
                        Photography -- Determination of ISO safelight conditions
ISO 8374:2001                                                                                                 www.iso.org
                        Micrographics -- Alphanumeric computer output microforms -- Quality control --
ISO 8514-1:2000         Part 1: Characteristics of the test slide and test data                               www.iso.org
                        Micrographics -- Alphanumeric computer output microforms -- Quality control --
ISO 8514-2:2000         Part 2: Method                                                                        www.iso.org
                        Photography - Processed silver-gelatin type black-and-white film -
ISO 10602:2000          Specifications for stability                                                          www.iso.org

                        Micrographics -- Methods of measuring image quality produced by aperture
ISO 11698-1:2000        card scanners -- Part 1: Characteristics of the test images                           www.iso.org

                        Micrographics -- Methods of measuring image quality produced by aperture
ISO 11698-2:2000        card scanners -- Part 2: Quality criteria and control                                 www.iso.org
                                                  MICROFILM STANDARDS




                 Micrographics - Image mark (blip) used with 16 mm and 35 mm roll
ISO 11962:2002   microfilm                                                                     www.iso.org

                 Photography -- Processed photographic materials -- Photographic activity
ISO 14523:1999   test for enclosure materials                                             www.iso.org




                 Imaging materials -- Processed silver-gelatin type black-and-white films --
ISO 18901:2002   Specifications for stability                                                  www.iso.org
                 Imaging materials - Processed photographic films, plates and papers -
ISO 18902:2001   Filing enclosures and storage containers                                      www.iso.org
                                                  MICROFILM STANDARDS


                 Imaging materials -- Processed safety photographic films -- Storage
ISO 18911:2000   practices                                                                   www.iso.org
                 Imaging materials -- Methods for the evaluation of the effectiveness of
ISO 18915:2000   chemical conversion of silver images against oxidation                      www.iso.org




                 Photography -- Determination of residual thiosulfate and other related
                 chemicals in processed photographic materials -- Methods using iodine-
ISO 18917:1999   amylose, methylene blue and silver sulfide                                  www.iso.org
                 Imaging materials -- Unprocessed photographic films and papers -- Storage
ISO 18928:2002   practices                                                                   www.iso.org
                                                   MICROFILM STANDARDS




ISO 18934:2006   Imaging materials -- Multiple media archives -- Storage environment   www.iso.org
                                                               MICROFILM STANDARDS



                            ABSTRACT

This technical report provides general guidance for the storage,
handling, and use of microforms in an active environment.

NONE
This in-depth discussion of resolution in imaging systems describes
what the term "resolution" means to various photographic and
electronic imaging resolution and applies it to the evaluation of
photo-graphic and electronic systems.
This report is a 2004 composite of material published in 1992-
1994 as ANSI/AIIM TR31-1992, ANSI/AIIM TR31-1993, and
ANSI/AIIM TR31-1994 (Part III). Those reports dealt with the
admissibility in USA federal and state courts of printouts of
document and data records that are stored digitally. The
reports gave performance guidelines and a self-assessment
checklist to help ensure the admissibility and trustworthiness
of the printouts. In combining the material the portions dealing
with problems in state laws at that time and advocating
changes to the laws were dropped, while the portions dealing
with fundamental legal principles and expectations were
consolidated. The three-part organization was retained. Part I
gives an overview of evidence law. Part II presents a
performance guideline for the legal acceptance of records
produced by IT systems. Part III offers a self-assessment for
accomplishment of the performance guideline. Although the
report is oriented heavily towards information recorded initially
This technical report describes the Proposed Uniform Records
Act (model act) and a model rule for the acceptance of records.
The model act and rule are designed to minimize disparity
among federal and state government organizations concerning
legal acceptance of records produced by information
technology systems.
The sampling plans in this technical report apply to document
management programs for microform and paper scanning as well
as to microfilm of paper and coded data
                                                               MICROFILM STANDARDS



Ever wonder which is the most appropriate test chart or test pattern
for use in the evaluation of your imaging application? This technical
report is a directory of the most commonly used test charts and test
patterns used in document imaging applications; such as, electronic
document imaging, facsimile, micrographics, or photocopying
document imaging components. The directory includes information
regarding the type of chart, its primary application, the
characteristics tested, source, etc.


Applies to 16mm- and 35mm-roll microfilm produced as a
result of source document and computer-output microfilming
and specifies physical characteristics, formats, placement and
NONE

This Technical Report applies to all forms of silver-gelatin
microfilm, whether in roll, aperture card, jacket or microfiche
format. It describes the equipment and procedures necessary
to identify and monitor deterioration. This information serves
to identify the extent and nature of the problem and will
ultimately provide a sound basis for any remedial action that
may be required.
Describes policies and procedures that should be followed
when correcting microfilmed records to assure that they
maintain their integrity.

NONE


Provides guidelines and recommended practices for the quality
control of Computer Output Microfilm (COM) produced on recorders
using fixed hard form slides. Quality control procedures,
recommended criteria, and corrective guidance is provided.
Applies to 16mm- and 35mm-roll microfilm produced as a result of
source document and computer-output microfilming and specifies
physical characteristics, formats, placement and orientation.
                                                                  MICROFILM STANDARDS


Covers the requirements for splicing processed microfilm and
leaders and trailers, independant of film width or type of base
support. It includes both tape and ultrasonic splices.

This document provides methods of identifying the contents of
microforms. It applies to microfilm generated by federal, state, local
and other public instrumentalities, as well as private and non-public
organizations. Legal, technical, and bibliographic targets are given,
as well as correct image placement. Automated retrieval codes,
such as bar codes or blips, are not covered by this document.
Recommended practice - Production, inspection and quality
assurance of first generation of silver microforms of
documents. Identifies and discusses the qualitative
characteristics of first-generation silver-gelatin microforms
and he methods to attain, maintain and measure levels of
quality.
Specifies the procedures, dimensions, and quality values governing
the microrecording of engineering documentation on 35mm
microfilm. This includes procedures, dimensions and quality values
for: microform physical characteristics that are related to
engineering source document microforming; microimages created
by placement of engineering source documents on the copyboards
of 35mm planetary cameras; and duplication of the original
microimage.
Describes the essential requirements for the creation of original
documents that may be microfilmed.
This standard covers negative-to-positive and direct positive
camera microphotography, using color and monochromatic film
types to record maps, charts, and related graphic products. It also
covers documents including line, continuous tone, color, and
photographic images using 16mm and 35mm microfilm and 105mm
single- and multiple-image microfiche formats.


NONE

NONE
                                                              MICROFILM STANDARDS




Covers original first-generation microforms, including raster
COM, encompassing roll film, microfiche, aperture cards, and
jacket film. The practice applies to the microfilming of records
of federal, state, local, and other public agencies. This practice
is compatible with government regulations for the microfilming
of permanently valuable records and may be used by private
industry to comply with public record requirements.

Specifies the characteristics of the black and white ISO
character and of the ISO test chart No. 1, as well as their use. It
applies to the quality control of the microimages produced
with a given micrographic system and the assessment of the
potential legibility of the documents recorded using that
system.


ISO 3334:2006 specifies a method of determining resolution by
measuring the minimum size of detail recognizable in a
processed microform. It describes the test patterns and ISO
resolution test chart No. 2, and gives the method of expressing
resolving power. ISO resolution test chart No. 2 is designed for
use as part of a test target, as required in other International
Standards for micrographics. ISO 3334:2006 applies to the
determination of the resolving power of a camera, film and
processing combination used in a microfilming system or the
resolution achieved in microforms therefrom. In this form it
does not apply to the determination of the resolving power of
microform readers, reader-printers or computer output
microform (COM) imaging systems.
                                                                MICROFILM STANDARDS



This International Standard specifies procedures that enable a
camera operator to produce microfilm of appropriate quality of
presentation and legibility, capable of yielding scanned images of
acceptable quality.

This International Standard specifies methods for microfilming
documents on 16 mm and 35 mm silver-gelatin microfilm, including
orientation of images on microfilm, use of non-image areas and
information required to facilitate identification of the microfilm.

This International Standard applies to microfilming using rotary and
planetary cameras.

This International Standard does not apply to the filming of technical
drawings, maps and

NONE

NONE

NONE

NONE

NONE

WITHDRAWN - Republished as ISO 18901:2002
This part of ISO 11698 specifies the characteristics of the test
images used for evaluating or checking the quality of electronic
images generated by aperture card scanners.
This part of ISO 11698 specifies methods for using the test images
specified in ISO 11698-1 to check the quality of images produced
by aperture card scanners.
                                                             MICROFILM STANDARDS


This International Standard specifies the location, size, and
density of single-size image marks and small, medium, and
large image marks recorded on 16 mm and 35 mm microfilm
for use in image-mark retrieval systems. It applies to 16 mm
and 35 mm microfilm used in a retrieval system, regardless of
the method and equipment used to generate the original or
duplicate microfilm.
Describes the process and procedures used to determine the
level of chemical activity between silver halide emulsion and
various enclosures.
This International Standard establishes the specifications for
photographic films intended for the storage of records.

It is applicable specifically to films with a base of safety
cellulose ester or polyester having silver-gelatin emulsions,
processed to produce a black-and-white silver image by
negative or full-reversal processing. It applies to film
processed by a monobath, which includes thiosulfate as the
fixing agent, followed by a conventional wash. It also is
applicable to silver films given a stabilizing treatment by
partial or full conversion to silver sulfide, silver selenide or
gold.

This International Standard is applicable to films having
ultrasonic or dielectric (induction heated) splices. It does not
cover films with splices made by means of adhesive tape or
solvent-type spIices.

NOTE Solvent-type splices are suspect since they may retain
traces of residual solvents containing peroxide which can
pose some risk of oxidative attach on the silver image.

This International Standard is not applicable to films with
chromogenic black-and-white images, colour images of any
type, nor to films with a magnetic recording track. It does not
Describes the type and chemical content of enclosures that are
appropriate for silver halide film.
                                                             MICROFILM STANDARDS


Describes appropriate environmental conditions for proper
storage of silver halide film.

NONE
This International Standard specifies test methods for the
determination of residual thiosulfate and other related
chemicals in processed photographic materials.

This International Standard applies to silver halide/gelatin
products that have been processed with a final thiosulfate
fixing bath and a water wash. This International Standard does
not apply to stabilised black-and-white products, thermally
processed films, or instant-type products. The procedures
given in this International Standard measure residual
thiosulfate, and the silver densitometric method measures
residual related polythionate materials as well. Measurements
carried out by the procedures in this International Standard
may, within the limitations stated in annexes A and B, correlate
with the image stabilities of processed photographs.

Film or plates with photographic-sensitive layers on both
sides, or with a photographic sensitive layer on one side and a
gelatin backing layer on the reverse side, may contain
approximately twice as much thiosulfate after processing as
samples having a coating on one side only. This situation will
be true for materials for which residual thiosulfate is
determined by the iodine-amylose or methylene blue
procedures.

The iodine-amylose can be used with fibre-based paper, resin-
coated paper, films and plates. It is the method to be used with
films and papers containing incorporated developing agents.

The methylene blue method can be used with fibre-based

NONE
                                                                 MICROFILM STANDARDS


Provides suggested guidelines for four storage macroenvironments
for archives that contain a variety of recording media, based on the
corresponding ISO storage standards for those media. Whenever
possible, it is advisable to follow the storage environments in the
ISO storage standards. ISO 18934:2006 does not replace these
ISO storage standards. In addition to environment
recommendations, those standards also include other vital
information pertinent for the long-term keeping of recording
materials such as inspection, housing, and handling guidelines.
Although microenvironments within a storage enclosure can be
dependent upon the macroenvironment, they are not the focus of
ISO 18934:2006.

The storage of traditional paper collections is not within the scope of
ISO 18934:2006. However, many archives containing mixed
                                         DIGITAL IMAGING STANDARDS


                                                                                                       SOURCE
   PUBLICATION #                                            TITLE                                        URL
                                             ANSI/AIIM TECHNICAL REPORTS
ANSI/AIIM TR25-1995     The use of optical disks for public records.                                 www.ansi.org



ANSI/AIIM TR26-2000     Resolution as it Relates to Photographic and Electronic Imaging               www.ansi.org

ANSI/AIIM TR28-1991     The expungement of information on Write-Once-Read-Many (WORM) systems. www.ansi.org




                        Legal Acceptance of Records Produced by Information Technology
ANSIAIIM TR31 - 2004    Systems                                                                      www.ansi.org



                        Performance Guidelines for Admissibility of Records Produced by
ANSI/AIIM TR31/4-1994   Information Technology Systems As Evidence - Part IV: Model Act and
(R1999)                 Rule                                                                         www.ansi.org

                        Sampling Procedures for Inspection by Attributes of Images in Electronic Image
ANSI/AIIM TR34-1996     Management (EIM) and Micrographics Systems                                     www.ansi.org
                                         DIGITAL IMAGING STANDARDS




ANSI/AIIM TR38-1996
(R2002)                 Identification of test image for Document Imaging Applications                  www.ansi.org
                        Guidelines for the Use of Media Error Monitoring and Reporting Techniques for
ANSI/AIIM TR39-1996     the Verification of Stored Data on Optical Digital Data Disks                   www.ansi.org
                                             INTERNATIONAL TECHNICAL REPORTS



                        Information technology -- Technical aspects of 130 mm optical disk cartridge
ISO/IEC TR 10091:1995   write-once recording format                                                     www.iso.org
                        Electronic imaging -- Recommendations for the expungement of
ISO/TR 12037:1998       information recorded on write-once optical media                                www.iso.org
                        Electronic imaging -- Human and organizational issues for successful
ISO/TR 14105:2004       Electronic Image Management (EIM) implementation                                www.iso.org
                                       DIGITAL IMAGING STANDARDS




                      Electronic imaging - Information stored electronically - Recommendations
ISO/TR 15801:2004     for trustworthiness and reliability                                      www.iso.org
                                                ANSI/AIIM STANDARDS




ANSI/AIIM MS44-1988
(R1993)               Recommed practice for quality control of image scanners                    www.aiim.org

                      Recommended Practice for Media Error Monitoring and Reporting Techniques
ANSI/AIIM MS59-1996   for Verification of the Information Stored in Optical Digital Data Disks   www.ansi.org
                                                 INTERNATIONAL STANDARDS



                      Information technology -- 130 mm optical disk cartridge, write once, for
ISO/IEC 9171-1:1990   information interchange -- Part 1: Unrecorded optical disk cartridge        www.iso.org
                                       DIGITAL IMAGING STANDARDS




                      Information technology -- 130 mm optical disk cartridge, write once, for
ISO/IEC 9171-2:1990   information interchange -- Part 2: Recording format                            www.iso.org




                      Information processing - Volume and file structure of CD-ROM for information
ISO 9660:1988         interchange                                                                    www.iso.org




                      Document imaging applications - Recommendations for the creation of original
ISO 10196:2003        documents                                                                      www.iso.org




                      Information technology -- Information interchange on 130 mm optical disk
                      cartridges using the magneto-optical effect, for write once, read multiple
ISO/IEC 11560:1992    functionality                                                                  www.iso.org
                                          DIGITAL IMAGING STANDARDS


                         Media error monitoring and reporting techniques for verification of stored data
ISO 12142:2001           on optical digital data disks                                                     www.iso.org




                         Electronic imaging -- Test target for the black-and-white scanning of office
ISO 12653-1:2000         documents -- Part 1: Characteristics                                              www.iso.org
                         Electronic imaging -- Test target for the black-and-white scanning of office
ISO 12653-2:2000         documents -- Part 2: Method of use                                                www.iso.org
                         Electronic imaging -- Test target for the black-and-white scanning of office
ISO 12653-2/Cor 1:2002   documents - Part 2: Method of use - Corrigendum                                   www.iso.org
                         Recommendations for the management of electronic recording systems for the
                         recording of documents that may be required as evidence, on WORM optical
ISO 12654:1997           disk                                                                              www.iso.org




                         Information technology -- Data interchange on 130 mm optical disk cartridges --
ISO/IEC 13481:1993       Capacity: 1 gigabyte per cartridge                                                www.iso.org
                                      DIGITAL IMAGING STANDARDS




                     Information technology -- Data interchange on 130 mm optical disk cartridges --
ISO/IEC 13549:1993   Capacity: 1.3 gigabytes per cartridge                                             www.iso.org




                     Information technology -- 130 mm optical disk cartridges for information
ISO/IEC 13842:1995   interchange -- Capacity: 2 Gbytes per cartridge                                   www.iso.org



                     Information technology -- 130 mm optical disk cartridges for information
ISO/IEC 14517:1996   interchange -- Capacity: 2.6 Gbytes per cartridge                                 www.iso.org
                     Information technology -- 130 mm optical disk cartridges for information
ISO/IEC 15286:1999   interchange -- Capacity: 5.2 Gbytes per cartridge                                 www.iso.org
                     Information technology -- Data interchange on 130 mm optical disk cartridges
                     of type WORM (Write Once Read Many) using irreversible effects -- Capacity:
ISO/IEC 15486:1998   2.6 Gbytes per cartridge                                                          www.iso.org
                     Information technology -- Data interchange on 130 mm optical disk cartridges
                     of type WORM (Write Once Read Many) using irreversible effects -- Capacity:
ISO/IEC 18093:1999   5.2 Gbytes per cartridge                                                          www.iso.org
ISO 18923:2000       Imaging materials -- Polyester-base magnetic tape -- Storage practices            www.iso.org
ISO 18925:2002       Imaging materials - Optical disc media - Storage practices                        www.iso.org
                                       DIGITAL IMAGING STANDARDS




                      Imaging materials -- Recordable compact disc systems - Method for
                      estimating the life expectancy based on the effects of temperature and
ISO 18927:2002        relative humidity                                                              www.iso.org
NIST SPECIAL          Care and Handling of CDs and DVDs - A Guide for Librarians and
PUBLICATION 500-252   Archivists




ISO 18934:2006        Imaging materials -- Multiple media archives -- Storage environment            www.iso.org


                      Document Management - Electronic document file format for longterm
ISO 19005-1:2005      preservation - Part 1: Use of PDF 1.4 (PDF/A-1)                                www.aiim.org
                      Information technology -- Data interchange on 300 mm optical disk cartridges
                      of type WORM (Write Once Read Many) using irreversible effects -- Capacity:
ISO/IEC 20162:2001    30 Gbytes per cartridge                                                        www.iso.org
ISO/IEC 22092:2002    Information technology -- Data interchange on 130 mm magneto-optical disk
                      cartridges -- Capacity: 9,1 Gbytes per cartridge                               www.iso.org
                                                             DIGITAL IMAGING STANDARDS



                                             ABSTRACT

www.ansi.org
               This in-depth discussion of resolution in imaging systems describes
               what the term "resolution" means to various photographic and
               electronic imaging resolution and applies it to the evaluation of photo-
               graphic and electronic systems.


               This report is a 2004 composite of material published in 1992-
               1994 as ANSI/AIIM TR31-1992, ANSI/AIIM TR31-1993, and
               ANSI/AIIM TR31-1994 (Part III). Those reports dealt with the
               admissibility in USA federal and state courts of printouts of
               document and data records that are stored digitally. The reports
               gave performance guidelines and a self-assessment checklist to
               help ensure the admissibility and trustworthiness of the
               printouts. In combining the material the portions dealing with
               problems in state laws at that time and advocating changes to
               the laws were dropped, while the portions dealing with
               fundamental legal principles and expectations were
               consolidated. The three-part organization was retained. Part I
               gives an overview of evidence law. Part II presents a
               performance guideline for the legal acceptance of records
               produced by IT systems. Part III offers a self-assessment for
               accomplishment of the performance guideline. Although the
               report is oriented heavily towards informationUniform Records
               This technical report describes the Proposed recorded initially
               Act (model act) and a model rule for the acceptance of records.
               The model act and rule are designed to minimize disparity among
               federal and state government organizations concerning legal
               acceptance of records produced by information technology
               systems.
               The sampling plans in this technical report apply to document
               management programs for microform and paper scanning as well as
               to microfilm of paper and coded data
                                             DIGITAL IMAGING STANDARDS



Ever wonder which is the most appropriate test chart or test pattern for
use in the evaluation of your imaging application? This technical report
is a directory of the most commonly used test charts and test patterns
used in document imaging applications; such as, electronic document
imaging, facsimile, micrographics, or photocopying document imaging
components. The directory includes information regarding the type of
chart, its primary application, the characteristics tested, source, etc.



Is a complement to ISO/IEC 9171-2 for the type A and B formats.
Covers the figures that characterize each format, the relationship
between these figures, and the technological background used to
reach decisions concerning the formats; in addition, gives some
examples of implementation.

NONE

NONE
                                              DIGITAL IMAGING STANDARDS




Describes the implementation and operation of information
management systems which store information electronically and
where the issues of trustworthiness, reliability, authenticity and
integrity are important. The whole life cycle of a stored electronic
document is covered, from initial capture to eventual destruction.

ISO 15801:2004 is for use with any information management
system, including traditional document imaging, workflow and
COLD/ERM technologies, and using any type of electronic
storage medium including WORM and rewritable technologies.

ISO 15801:2004 does not cover processes used to evaluate the
authenticity of information prior to it being stored or imported
into the system. However, it can be used to demonstrate that
output from the system is a true reproduction of the original
document.

Adopted as a Federal Information Processing Standard (FIPS),
MS44 provides procedures for the ongoing control of quality
within an electronic image management (EIM) system from input
to output. Regular use of these procedures should ensure that
the established level of quality is maintained. Targets are
available separately as X441, and X443, or as a set X440.


NONE

Specifies the definitions of essential concepts, the test, operation and
storage environmental conditions for the cartridges, the mechanical,
physical and dimensional characteristics of case and optical disk and
the optical and recording characteristics for recording the information
once and reading it many times.
                                               DIGITAL IMAGING STANDARDS


Specifies two formats for the physical disposition of the tracks and
sectors, the error correction codes, the modulation methods used for
recording and the quality of the recorded signals. A prerequisite for
conformance with this part of ISO/IEC 9171 is the conformance with
its part One.
Specifies the volume and file structure of compact read-only optical
disks (CD-ROM) for the information interchange between information
processing systems. Defines: the attributes of the volume and the
descriptors recorded on it; the relationship among volumes of a
volume set; the placement of files; the attributes of the files; recorded
structures intended for input or output data streams of an application
program when required to be organized as sets of records; three
nested levels of medium interchange; two nested levels of
implementation; requirements for the processes provided within
information processing systems.
Provides guidance on the creation of printed documents so that they
may be easily reproduced as microforms or scanned images.

Although studies were based more specifically on the Latin alphabet,
the general principles may be used as guidelines for the production of
documents using other alphabets or ideograms.

ISO 10196:2003 does not apply to technical drawings for which
requirements are given in ISO 5457 and ISO 6428. It also does not
apply to special micrographics or scanning-related applications
(scanning of bank cheques or bar codes).

Specifies definitions of the essential concepts, the environment in
which the characteristics are to be tested, the environments in which
the cartridge is to be operated and stored, the mechanical, physical
and dimensional characteristics of the case and of the optical disk, the
magneto-optical characteristics and the recording characteristics, so
as to provide physical interchangeability between data processing
systems, the format for the physical disposition of the tracks and
sectors, the error correction codes, the modulation method used for
recording and the quality of the recorded signals.
                                              DIGITAL IMAGING STANDARDS



NONE
This part of ISO 12653 specifies a test target for use in assessing the
consistency of quality of performance over time of flat-bed and rotary
black-and-white reflection scanners used in electronic image
management systems. The test target is designed:

* to allow routine checks of the system's performance;
* to establish the performance limits of the system.
This part of ISO 12653 is applicable to assessing the output quality of
black-and-white scanners used for black-and-white or colour office
documents, with or without half-tone or colour.

It is not applicable to colour scanners or scanners used for the
scanning of transparent or translucent documents.

NONE

Test target


NONE

Specifies two implementations: Type R/W (data to be written, read
and erased many times) and type WO (having write once, read
multiple functionality). Specifies the conditions for conformance testing
and the reference drive; the environments in which the cartridges are
to be operated and stored; the mechanical, physical and dimensional
characteristics of the case and of the cartridge; the format of the
information on the disk; the characteristics of the embossed
information on the disk; the magneto-optical characteristics of the
disk; the minimum quality of user-written data on the disk.
                                            DIGITAL IMAGING STANDARDS



Specifies the conditions for conformance testing; the environments in
which the cartridges are to be operated and stored; the mechanical,
physical and dimensional characteristics of the case and of the
cartridges; the format of the information on the disk, both embossed
and user-written; the characteristics of the embossed information on
the disk; the magneto-optical characteristics of the disk, enabling
processing systems to write data onto the disk; the minimum quality of
user-written data on the disk, enabling data processing systems to
read data from the disk.
Specifies the conditions for conformance testing and the reference
drive, the environments in which the cartridges are to be operated and
stored, the mechanical, physical and dimensional characteristics of
the cartridge, the format of the information on the disk, the magneto-
optical characteristics of the disk and the minimum quality of user-
written data on the disk.
Defines a series of related 130 mm optical disk cartridges (ODCs).
Gives the conditions for conformance testing and the Reference Drive,
mechanical, physical and dimensional characteristics, the format of
the information, the magneto-optical characteristics and the minimum
quality of user-written data.

NONE


NONE


NONE
NONE
NONE
                                             DIGITAL IMAGING STANDARDS



This International Standard specifies a test method for
estimating the life expectancy of information stored on
recordable compact disc systems. Only the effects of
temperature and relative humidity on the media are considered.

This International Standard does not cover the effects of light, air
pollution or time-dependent flow phenomena.

NONE
Provides suggested guidelines for four storage macroenvironments for
archives that contain a variety of recording media, based on the
corresponding ISO storage standards for those media. Whenever
possible, it is advisable to follow the storage environments in the ISO
storage standards. ISO 18934:2006 does not replace these ISO
storage standards. In addition to environment recommendations,
those standards also include other vital information pertinent for the
long-term keeping of recording materials such as inspection, housing,
and handling guidelines. Although microenvironments within a storage
enclosure can be dependent upon the macroenvironment, they are not
the focus of ISO 18934:2006.

The storage of traditional paper collections is not within the scope of
ISO 18934:2006. However, many archives containing mixed recording
media also include such collections. Archivists are encouraged to
review the appropriate standards for those materials. Nitrate base
photographic films are also included in ISO 18934:2006 since they are
often stored together with other materials in spite of the fact that
Specifies how to use the Portable Document Format (PDF) 1.4 for
long-term preservation of electronic documents. It is applicable to
documents containing combinations of character, raster and vector
data.


NONE

NONE
 PUBLICATION #                                   TITLE
                   Information and documentation - Paper for documents -
ISO 9706:1994      Requirements for preservation
                   Information and documentation - Archival paper - Requirements for
ISO 11108:1996     permanence and durability
DIN/ISO 11799:2003 Document storage requirements




ISO 18934:2006      Imaging materials -- Multiple media archives -- Storage environment
  SOURCE URL                                           ABSTRACT

www.iso.org

www.iso.org
www.techstreet.com/
                      Provides suggested guidelines for four storage macroenvironments for
                      archives that contain a variety of recording media, based on the
                      corresponding ISO storage standards for those media. Whenever possible,
                      it is advisable to follow the storage environments in the ISO storage
                      standards. ISO 18934:2006 does not replace these ISO storage standards.
                      In addition to environment recommendations, those standards also include
                      other vital information pertinent for the long-term keeping of recording
                      materials such as inspection, housing, and handling guidelines. Although
                      microenvironments within a storage enclosure can be dependent upon the
                      macroenvironment, they are not the focus of ISO 18934:2006.

                      The storage of traditional paper collections is not within the scope of ISO
                      18934:2006. However, many archives containing mixed recording media
                      also include such collections. Archivists are encouraged to review the
                      appropriate standards for those materials. Nitrate base photographic films
                      are also included in ISO 18934:2006 since they are often stored together
    www.iso.org       with other materials in spite of the fact that nitrate films represent a fire
      PUBLICATION #                           TITLE                         SOURCE URL

                        Performance Guideline for the Legal Acceptance
                        of Records Produced by Information Technology
                        Systems - Part 1: Performance Guideline for
                        Admissibility of Records Produced by Information
AIIM TR31/1-1992        Technology Systems as Evidence                   www.ansi.org

ISO/TR 10200:1990/Amd
1:1997                  Legal admissibility of microforms                    www.iso.org
                        Recommendations for the management of
                        electronic recording systems for the recording of
                        documents that may be required as evidence, on
ISO 12654:1997          WORM optical disk                                   www.iso.org




                        Electronic imaging - Information stored
                        electronically - Recommendations for
ISO/TR 15801:2004       trustworthiness and reliability                      www.iso.org
                                       ABSTRACT



Admissibility into evidence of records produced by information technology systems
employing media such as microfilm, magnetic tape or magnetic disk (and, by
implication optical disk)
Applies to 16mm- and 35mm-roll microfilm produced as a result of source document
and computer-output microfilming and specifies physical characteristics, formats,
placement and orientation.



NONE


Describes the implementation and operation of information management systems
which store information electronically and where the issues of trustworthiness,
reliability, authenticity and integrity are important. The whole life cycle of a stored
electronic document is covered, from initial capture to eventual destruction.

ISO 15801:2004 is for use with any information management system, including
traditional document imaging, workflow and COLD/ERM technologies, and using any
type of electronic storage medium including WORM and rewritable technologies.

ISO 15801:2004 does not cover processes used to evaluate the authenticity of
information prior to it being stored or imported into the system. However, it can be
used to demonstrate that output from the system is a true reproduction of the original
document.
                                                                                  SOURCE
  PUBLICATION #                                 TITLE                               URL




                                                                             www.arma.org
ANSI/ARMA-16-200X Conversion and Migration Criteria in Records Keeping Systems



          -          Outsourcing the Management of Electronic Records Storage www.arma.org




AIIM C10 Committee Digital Image Quality and Preservation Study Group            www.aiim.org
                   Electronic imaging -- Guidance for selection of document
 ISO/CD TS 12033   image compression methods                                     www.iso.org
                   Selection and implementation procedures for document
ISO/TD TR 22957    management technologies                                       www.iso.org

                     Imaging materials - Information stored on magneto-optical
                     (MO) discs -- Method for estimating the life expectancy
ISO/FDIS 18926       based on the effects of temperature and relative humidity   www.iso.org
                     Imaging materials -- Magnetic tape -- Care and handling
ISO/FDIS 18933       practices for extended usage                                www.iso.org
                     Imaging materials -- Multiple media archives -- Storage
ISO 18934            environment                                                 www.iso.org
                                   COMMENTS


The proposed standard will be a collaborative project between archivists and
records managers. It will address fundamental policy, procedural, and technical
issues associated with the conversion and migration process. This standard will
establish a set of criteria to guide organizations in implementing the conversion
process. It will offer measures to ensure that record keeping requirments are
met and that information systems can produce authentic and reliable records.

This guideline will provide information for the contract management of electronic
records storage, utilizing a third party vendor or service provider. It will address
the secure transmission of data as well as protection and security issues.

Preservation of digital information is a hot topic in many quarters; it was certainly
highlighted by the sad events of 9/11. At the broadest perspective, we can say
there are two ways of preserving digital information, one is to convert it to analog
images which are human readable, the other is to maintain (migrate) the
information to the most current standardized digital format. The initial efforts of
this team will be focused on techniques, recommendations and recommended
practices to preserve digital data in microfilm formats. In the process of doing
so we will be covering topics like data longevity, interoperability and technology
obsolescence.
                               STATUS

Status: The National Historical Records and Publications Comission
(NHPRC) has awarded a fellowship to Nancy Kunde, SDC Project
Manager, to develop a set of criteria and to further investigate RIM
issues surrounding the conversion process. The SDC supports this
educational resource and pratical tool for RIM professionals to use in
the conversion/migration process. Work is progressing on this project.
Task Force Leader: Jo Kathryn Goldstein (Updated: 06/16/2005)


Status: Work is progressing on this project. Task Force Leader: Carol
Choksy (Updated: 06/16/2005)
                TOPIC                                  ORGANIZATION
CD-R                                   The CD Information Center


CD-R                                   Andy McFadden's CD-Recordable FAQ

CD-R & DVD R Gold Media                Mitsui

CD-R & DVD R Silver Media              Taiyo Yuden



Film                                   Image Permanence Institute



Microfilm related information          The Microfilm Services Group
Content Management                     Association for Information and Image Management
Records Management                     ARMA International
MS44 scanning targets                  International Telecomunication Union
Document Preservation Planning         Northeast Document Conservation Center
Preservation microfilm - 16mm          Eastman Kodak Company

Preservation microfilm - 16mm          FujiFilm USA
Preservation microfilm - all formats   Image Graphics Incorporated

Preservation microfilm 35mm & 16mm Zeutschel

Preservation microfilm 35mm & 16mm Staude


Preservation microfilm 35mm            MicroArchive Systems

Public Records Standards Committee Association for Information and Image Management




Electronic Imaging Committee           Association for Information and Image Management

National Standards                     American National Standards Institute

International Standards                International Association for Standardization
Standards                              Thomson Scientific
                                    URL
www.cd-info.com


www.cdrfaq.org

www.mam-a.com

http://www.yuden.co.jp/e/products/other_regions/media_index.html



http://www.imagepermanenceinstitute.org/



http://home.earthlink.net/~fyiglover/index.html
www.aiim.org
www.arma.org
www.itu.int
www.nedcc.org/plam3/manhome.htm
www.kodak.com/US/en/dpq/site/TKX/name/IntegratedImaging_product

www.fujifilmusa.com/JSP/fuji/epartners/Products.jsp?nav=2&parent=853314&product=1000
www.igraph.com

www.zeutschel.com

www.e-staude.com/fc_eng/index.php


www.microarchive.com

http://www.aiim.org/standards.asp?ID=24485




http://www.aiim.org/standards.asp?ID=24820

www.ansi.org

www.iso.org
www.techstreet.com
                 COMMENTS
Also covers DVD issues.
An exhaustive list of frequently asked
questions about CD/DVD. Scroll down to
view the table of contents.
Only manufacturer of gold layer CD-R and
DVDR media
Manufactures silver layer CD-R and DVD
R media.
This is a researched based laboratory
(formerly affiliated with the Rochester
Institute of Technology) that is a resource
about image storage media.
A consortium of microfilm service
companies and ARMA intended to
educate microfilm users about the
technology.


Sells scanner test targets

Manufactures Kodak Archive Writers
Manufactures Fuji AR-1000 Archive
System
Manufacturers Electron Beam Recorder

Manufacturers the ArchiveWriter OP 500
Manufactures the Staude File Converter
16/35
Manufactures the ArchiveLaser System to
record binary, grayscale or color images
on film.
C18 Public Records, Libaries and
Archives Committee
C24 is the AIIM committee that is
responsible for scanning from paper, film
media (roll, microfiche, aperture cards),
related to document input requirements,
electronic imaging system calibration and
ergonomics.
Standards setting organization. Purchase
ANSI standards.
Standards setting organization. Purchase
ISO standards.
Purchase standards

								
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