State E-Governance Board Meeting
March 3, 2008
Site Publisher Update. Scott Smith reported that Interflow architecture and
configuration is 50 percent complete. Testing is under way for calendaring and
registration features. Should be complete by March 14. Parks and Recreation will
be the pilot agency. EDS will map existing templates into components. Once the
content has been mapped into components, agencies will be trained and migrated,
and have full use of SitePublisher. E-government is counting on agencies to be
creative and develop components for the library, which will be accessible to all
agency designers and developers
Site Publisher Committee. The board resolved unanimously to keep tight control
of the look and feel, and ensure SitePublisher implementation adheres to those
boundaries. The Chair appointed a committee to draft standards and policies for
SitePublisher. Members include: Linda Morrell (DAS), Thomas Fuller (OED),
Katherine Kennedy (Agriculture), Scott Smith (DAS-EISPD), and Michael Topik
o Action Item. Linda will create a memo to Scott Harra and Kris Kautz
regarding the committee’s “mission” and its members. Linda will e-mail a
first draft of the policies to the members for their review and edits.
Google Analytics. Scott Smith distributed a February/March report on DHS home
page views. Google Analytics is a free service through Google and will not take
the place of Web Trends. A maximum of five million hits per month per account
is the only limitation.
o Action Item. To obtain the set-up, contact Dan Pike at email@example.com.
Camtasia Studio Demo. Scott demonstrated a file created with Camtasia Studio,
which is available as a training tool. It allows the user to create a variety of files
(i.e., Flash, WMP, MPEG, Apple movies). The output user can be very
sophisticated, blending PowerPoint, video, and live footage into one screen. and
then loaded into a TeamSite page. It costs $300 per user or $40K for 1000 users.
Michael Topik mentioned that Cold Fusion 8 provides the same capability. E-
government intends to create a library of short help desk movies, where people
can go for FAQs and refresher courses.
Software Industry and Education Expo. Linda distributed findings from the Expo.
The board discussed the various items the panel brought up.
o Action Item. Board agreed to make the following a “tip” on the TeamSite
log in page:
Search engines look at bold text and hyperlinks for words that are
important. Instead of using “More”, or “Click here” in links, we suggest
you use descriptive words. For example, if you link to a page about state
employees who were presented with an award, your link could read,,
“Hunger Buster Award presented to state employees.” This will make
your users’ searches much more effective.
o Action Item. Crystal Knapp will e-mail information regarding xml
o Action Item. The “Web Feedback” link in the footer on Oregon.gov should
be made more prominent and moved out of the footer.
o Action Item. The Administrator Gallery (DAS mini-site) should include
links to bios for each Administrator. Contact information should be
included, as well.
o Action Item. Agreed to have the developers change the code in the Search
function in the top right corner of the page. Inside the search box it should
read, “Search all of Oregon.gov.”
Change Requests. Linda distributed the “Top Priorities 2008” document. The
following priority one change requests are now complete:
The following priority one change requests are now in the following order in
1. (52) Templates (30% complete)
2. (79) Templates and (49) Technical
3. (52) Technical
The following priority one change requests are “on hold” for SitePublisher:
(80) Templates will be complete for Spanish only. It will take about 16 hours to
complete the change request instead of the original estimate of 32 hours.
(76) Templates - The board discussed this change request (phase 2 of the e-letter).
Only seven agencies currently use the e-letter. The developers asked if phase 2 is
really necessary. At this time, Katherine Kennedy-LeaMaster will process a
change request to make the e-letter accessible through the news index page so that
it can be used and archived like the news and newsletter templates.