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Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
"save" - entry of information in any module automatically saves, or very
3 access & control clearly prevents you from moving to another screen and losing the entry
ability to establish security by role, by location, and by individual user id -
ability to add users to security lists (rather than hard-code entry of role in 1-to-
4 access & control 1 to user. Need to be able to give some users cross-functionality.)
5 access & control ability to grant access, view-only, edit rights depending on module
6 access & control Active Directory for IDs
allow for more than one building to view a student - Serving, Home and
Testing Schools will all need access to student's records. Could be 3 different i.e.: view Middle School grades
7 access & control buildings. from high school
8 access & control Allow user-defined password not to be viewable as it is being typed
Audit trails of changes made - needs to have id, date and reason code. Must
9 access & control know what item was changed
Authorization - need to be able to expand and restrict rights by different i.e.: coaches, sponsors, teachers -
10 access & control groups ability to see a student's schedule
Automated password re-set: sent to email address stored in Student, Staff or
11 access & control Parent file; security-enabled
Field level Security - for display, edit - ability to lock edit, block view
12 access & control depending on security settings of individual fields
Login Attempts: Allow System Administrator to set attempt limits
Provide System Administrator with alerts / report of login attempt limits
13 access & control exceeded
Support staff like reading
specialists – need to see the data.
assessment, intervention, parent-
14 access & control Method for adding other users to have desired access based on unique needs teacher conferences
15 access & control password assignment & listing (accessible as desired, depends on building)
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 1 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Passwords: Allow System Administrator to set requirements (alpha, alpha
16 access & control numeric, minimum and max length.)
Permissions default at user level, but can modify individual access to modules
17 access & control & data
18 access & control remote access
assessment - viewed only by those
19 access & control security / access controls by assigned function; by team teaching that course
20 access & control single security sign-on access and then navigate through systems
21 access & control Support Secure Socket Layer (SSL) encryption
system time-out - allow user to set time.
22 access & control Allow access for time out to be set at district level for users.
Change in student status - generates warning reports & properly updates
23 audit trail affected modules: transportation, scheduling, class lists, other
Ability to enter as much info on a single page of entry as possible - limit need
24 data entry to move to new screens while working on a single function
ability to journal a student "case" - phone calls with parents, conversations, to allow academic progress
25 data fields actions taken monitoring- weekly and ongoing
26 data fields Allow for more than one Serving School, "Physical Presence" school
am / pm / full time field: Note for some EC (special education) students,
COULD be attending two schools, one as an AM student, one as a PM student.
Would this be similar to HS student who attends other HS, COD, or online for used in Kindergarten, Early
27 data fields a class? <-- preserve "home school" and use scheduling to handle?? childhood
28 data fields fields on student static info record to include Indian Prairie Scholar
fields on student static info record to include last athletic participation
29 data fields physical date
30 data fields flag for out-placed students
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 2 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
handle multiple school assignments:
home school = school based on home address
serving school = different school if applicable (ELL, spec ed, special
requests)
31 data fields testing school
RTI (Response to Intervention) Logs - ideally using a drop down list of pre- seat change, schedule change, met
32 data fields determined interventions & ability for user to add to the list with psych
then can see from Parent Portal,
33 data fields teacher record - include picture or other places in SIS
34 data fields track separately: Home School, Serving School (one or more), testing school
Data Format - consistency of phone number formats, spelling of addresses
(table with drop down street names from online database?), Capitals,
35 data formatting Apostrophe's, conventions - forced in entry where possible
36 data formatting store data using other than all caps - formatting conventions? communications print in all caps
ability to print & scan bar codes that can be read using scanning devises. I.e.:
37 data input offices, library, study halls, nurse. Allow ease of capture of attendance info.
38 data input auto-fill fields
39 data input drop down selection
errors on initial enrollment, errors
for re-entry to district or move
40 data input duplicate entry protection - student DOB and first name or last or close? from one building to another
current system combines morning
and afternoon class info into
41 data requirements can handle 1/2 day school session (am vs. pm kindergarten and Pre-K) single class for attendance
Provide the capability to maintain all student demographic data as well as
42 data retention permanent record data for their entire years in District (PK-12+)
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 3 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
electronic storage of portfolio of student's work with links to records and links ask Aaron L 203: linked to what
43 data storage to Mission Strands Mission Strands?
44 data storage store scanned visitor IDs
highlighting academic eligibility,
or "at risk", infinite possibilities -
deleting - need data integrity for records associated with a student record,
whatever could make
classes, other master files - should not be able to delete, BUT don't want to understanding information easier
45 edits & controls duplicate counts to process
46 edits & controls Provide “spell checking” ability to all narrative fields
use of drop-down, autofill, edits on range, edits on allowed values
• Provide an online list of all values for each validated field
• Support automatic insertion of a value into the proper field from a list of
valid values
47 edits & controls
Validate each field as it is entered rather than after an entire screen or
48 edits & controls transaction is entered
49 edits & controls when codes are used in fields: drop down of code table for possible options
ability to select a group of students for assignment to a range of locker
50 features numbers as desired (alphabetically, boy/girl, random…)
51 features application code included with product (for update requests)
Loading PSAE results from ACT
52 features Bulk load utility with editor vendor
53 features Dashboard view / easy navigation of student key information:
54 features Display student status on every view of student throughout SIS
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 4 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
ID printing in buildings:
.System Admin or Building Admin ability to design fields to include on ID card
.print jpg or other images/graphics to ID card
.flexible formatting - resize image for printing to ID
.view on screen exact image to be printed
.bar codes (can be different fields included for staff vs. students)
.flexible selection and sort order
55 features .option to print to laser or to card printer
56 features interactive help feature: Context sensitive; field help; toggle on and off
Kids in school that collecting
homework for cuz sick – parents
or sibling taking work back and
forth. Would be great if there was
a portal where the teacher could
Lesson depository for teachers. Available through a calendar and/or file- send all info from one logon and
57 features sharing one portal
locker assignments - locker numbers, combinations (for built-in lockers) -
system random generation of locker assignments, recording of assigned
58 features locker number, combination (hidden) // same with gym lockers
notice for principal - which teachers haven't entered end of marking period
59 features grades or attendance
process help - automatic direction to next screen of a process - process flow
60 features diagram
In Vista, the quick screen items
allow you to look at all info
regarding # sections for a course,
allows mass schedule changes,
mass request adds/changes;
allows you to view class list on
61 features Quick Screen Feature in maintenance – (included in 204's Vista package.) screen by section
62 features RSS feed - change notice to those who subscribe
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 5 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
shared communications log - to record activity (phone calls, messages, etc, for
a student), tied to that student & can view 1-click from Student's "Dashboard"
63 features view
64 features SIF Compliant (message broker) - demographic data, enrollment, ELL, etc
store activities/other membership info (i.e.: yearbook, newspaper,
65 features organizations)
66 features store record of student awards
Store student photo (viewable on student dashboard view and on seating
67 features chart)
Student Photo - part of student data, with ability to upload many photos
through a file load, or allow update of the student photo directly through a
screen view of the student, clicking the file to be used (i.e.: jpg from a stick,
68 features remote devise, etc.); AND ability to print photos and IDs
Student portfolios - ability to maintain, archive, access & transmit as
69 features requested
teacher view for entire class or individual: grades, assessment scores, lexile
70 features scores
71 features touch screen (for teacher homework checking)
year end rollover - need to have access to real time enrollment throughout library system - lag of almost a
72 features system. week to get enrollment info
counselors to move onto next
student when reviewing schedules
- assume alpha ordering by last
73 functionality "next" to view next student if viewing a screen in a module name
74 functionality 1-click from anywhere to pull up email editor
75 functionality ability to add data elements
76 functionality ability to open multiple windows within the system
ability to see current semester, current year, prior year, future year/semester
77 functionality without exiting and re-entering into the module/system
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 6 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
i.e.: during scheduling; from
Discipline view; from Gradebook -
one click to access and initiate an
access to student request record and staff associated with the student (case email or make a phone call to
78 functionality manager, counselor, dean …) from within any program or function in the SIS associated staff
moving to "advisories" in future -
all in the advisory should be able
to view the student info; coaches,
advisors, sponsors, all need to see
79 functionality additional groupings for students and teachers "their" students
80 functionality allow extended school year as needed (special ed, EL, NCLB)
Allow flexibility of setting Grading periods, attendance periods (quarters,
81 functionality semesters, trimesters…) Class.sections & Scheduling middle schools not the same as HS
82 functionality Allow for dual enrollment - two or more serving schools
i.e.: one teacher may be taking
allow more than one teacher to be logged in at one time (or share access to a attendance and another is in the
83 functionality teacher's info) assignments function
84 functionality don't allow user to move from screen without warning if info not saved
cell phone number, second
85 functionality dynamic search capabilities - search on fields as user desires household name …
86 functionality easy maneuvering within the SIS - visual layout & intuitive important
editor - name spelling or other to get consistency of "Naperville", other city
87 functionality names, street names, addressing, "Mc" and "O'x" names
parent last name, address, student
first name, phone;
search for lists of who took what
classes; participated in activities,
88 functionality Field search: ability to search on all fields to pull up matching record(s) …
89 functionality Field search: ability to search on portion of field (mid-field, beginning, end)
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 7 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
functionality:
.Drag and drop feature
.autofill
."finder" key
."help" key
.edits for valid entries
90 functionality .dropdowns - if on a field with finite choices, click to see choices
91 functionality intuitive and simple to follow movement between screens
queries - ability to look up various selection criteria. By class info, by ACT scores for students who have
92 functionality assessment info, by demographic info, etc, or cross-database criteria taken AP classes
currently Jr. Highs are on
semester, quarter, tri-mester - ability for system to handle various school year trimesters, all others are on
93 functionality divisions. semesters
student must be allowed to attend class in a different building & allow that
94 functionality teacher to access the student info for grading, attendance
subsequent year registration process - handle exceptions for movement of
95 functionality student into next years' facility (ELL, special ed, EC)
i.e.: automatically transfer student
data to new schools based on
subsequent year registration process - handle movement of student into next “feeder” schools or attendance
96 functionality facility for 6th, 9th grades. boundaries
Steeple Run splits between 2 JH;
97 functionality subsequent year transfer of data to correct school at next level Kennedy splits between 2 HS
summer school - belong to year ending or upcoming, depending on District's
98 functionality policy
Year in school <> grade - ability to assign and promote pre-grade 1 and post
99 functionality grade 12
general
100 requirements Desktop sharing /remote access for support
general
101 requirements Course records maintained by District and used by all buildings
general PE - would appreciate reading bar
102 requirements scan read IDs (or bar code from other) into SIS coded IDs for hand-scheduling
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 8 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
general i.e.: assignment, not a "task";
103 requirements System Vocabulary USA English-based or can be edited grade, not a "mark" …
general
104 requirements Training materials, training programs, documentation & resources
general Unique IDs for students & for teachers across district (when adding staff or
105 requirements students, system looks across entire district & history for assignment)
general
106 requirements web-based. Cannot be client-based
Ability to see historical info about a student - which JR high they attended,
view prior year(s) grades in particular subject, interventions, test scores, spec
107 historical data ed…
108 historical data ability to see the history for a student who exited the district.
Jr. High ability to view incoming
109 historical data Accessibility of student information from previous schools / years 5th grade records
Background color screens changes per year - makes it easier to see that you
110 historical data are working with historical data
Comprehensive – all years student has been in district (including preschool
and Pre-K):
111 historical data Ability to access data for reporting from current or any prior year
112 historical data Data archiving - store 17 years of history
i.e.: view Middle School grades
113 historical data easy access to student prior year(s) records from high school
security / integrity of student records - 17 years history maintained; FERPA
114 historical data compliant; audit compliant
115 ID Printing Ability to print & create IDs in the buildings
116 Illinois Reporting Compliance with State of Illinois reporting requirements
117 infrastructure wireless access, other device access, work from building, PC, laptop or home
118 integration Ability to transfer photo to external systems
quietly: building on lock down,
119 integration Alerts from Raptor or Plascotrax to building staff stranger entered building, etc
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 9 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Easy Links from student record to: SWANs, 504, IEP, Medical info … all in "one
120 integration place"
Email or letter creation from any screen throughout the SIS, integrated with
121 integration communication tools
Integrated Discipline Log with referral initiation, activity, resolution, - multiple
sources of entry. If unauthorized, still able to see resolution of a referral
122 integration initiated by that person.
integration with (or replacement of) AIMS-WEB (McGraw Hill) - program that
123 integration generates goal and trend lines.
124 integration integration with Blackboard (classroom software) - ability to attach to email
125 integration Integration with Raptor system & Plascotrax for scanning, reading in IDs
integration with Senteo (classroom answer devices) - at least csv of class
126 integration roster
127 integration link to National Sexual Predator database
registration, enrollment, parent interface (including communications) - multi-
128 integration language capabilities
8th grader attending high school
summer school or other-school attendance & grades automatically included class; summer school classes at
129 integration in transcript, gpa calculation, and all other records for that student non-home-school location
year end rollover - "current grade" and "home school" - ability to bump to
130 processing next grade year <> number of years in the District
From primary Student Profile view - see staff assigned to each student (Dean,
131 screen view Counselor, Teachers, Case Worker…)
132 summer school MUST include summer school (all components of SIS for summer school)
133 system load 19,000 students / 30,000+ students
134 system load 2,500+ staff / 4,000 + staff
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 10 of 126
Naperville 203 Indian Plains District 204
SIS RFP APPENDIX B
General Requiements
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
final grade submissions - all
teachers in Gradebook at once,
submitting final grades; home
portal - high volume during
registration, grading, schedule
135 system load system capable of handling high-volume activity release …
system Activity screen – can see who is online at what building and into which
136 management modules
system
137 management efficient backup system - transparent to user community
New year processing: Roll students to next school year (advance current
system grade, change home school based on address mapping.) Should be
138 management transparent to users in buildings
Server for system must be able to handle the I/Os, data volumes, number of
system users with rapid response time on viewing, editing or reporting in any
139 management function of the SIS.
140 training & help animated help wizard
141 training & help online training - on-demand, specific to question or learning area
Alerts - easy to pick up from screen view in Dashboard, Seating Chart, other avoids over-informing and making
142 visual display student view - without over-confusion on screen. screen "too busy"
highlighting academic eligibility,
or "at risk", infinite possibilities -
whatever could make
understanding information easier
143 visual display use of colors and highlights throughout to process
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 11 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ASSESSMENT
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Access to summary level scores (i.e.: reading data) on all students in a
3 assessment data school.
4 assessment data District assessments located in one place
5 assessment data maintain all forms of assessments: local, standard state, classroom
6 assessment data maintain CBM reading and math results (1-5)
7 assessment data maintain record of assessment dates and scores
8 assessment data Reading Level / CBM located in one place
9 control/access counselors need access to assessment info from student view in the SIS
10 data integration ability to include desired achievement scores on report card
11 data integration ability to include desired achievement scores on transcript
Ability to store achievement and assessment data, also emotional and
12 data integration behavior data.
accessibility to assessment data from teacher view, from counselor view,
13 data integration from assessment view, from curriculum view, other as desired
Aims-Web (Pearson) – PreK-8, universal screening product and progress
monitoring. Strength is reporting capacity for charts and graphs. Would
14 data integration need to integrate data from product to Gradebook, SIS.
15 data integration Prairie State Exam status (test date, completed yes/no)
Ability to choose how to view information. Separated by targets or by
the assessment. Want to look at the target across the class, or how they
16 data view did on the overall assessment
11/18/20107f7a337a-b810-434c-a869-5a00cc33fa26.xls page 12 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ASSESSMENT
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
summary screen of local and standardized test scores - showing where
17 data view students are in relation to local/state/national benchmarks
18 features Ability for data assessment on individual questions (within target)
19 features ability to copy targets from one class.section to another
20 features Easy and intuitive test creation and administration
21 features Grade sheet scanning – data delivered directly to teacher grade book
if added questions on a test, want to see an item analysis of how the
22 features students did on those questions (compared to the whole)
23 features Online test taking
24 features Standards reporting
25 features Test Generator and content test banks
want feature for copying sections or entire assessment to be used for
26 features another course/section without having to re-enter the questions
store and access to prior year(s) achievement score results with logical
access to look for and report/extract the data.
i.e. Search on student ID, link student ID in assessment history file to view using selection
criteria from class lists, grade reports, demographics and fill in assessment scores for
27 historical data each student on the list.)
Ability to enter an assessment one time and then selecting the targets
assessed on that assessment. And select which course this goes to and
28 integration which targets included
29 integration connect assessment program with the gradebook feature
30 integration SIS Must be able to integrate with Assessments
31 integration want to be able to test and import or export from/to SIS
32 integration want to be able to test and import or export from/to SIS
33 links Develop a tool that easily links UbD to standards/benchmarks.
11/18/20107f7a337a-b810-434c-a869-5a00cc33fa26.xls page 13 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ASSESSMENT
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Easily link any worksheet, classroom activity, quiz, or test to standards so
teachers’ daily authentic assessment of students becomes formative
standards-based assessment. (Eventually this would feed into a
34 links standards based report card electronically.)
Automate FRL status for these records for updating real time with current
35 State Info FRL status in the system for State testing
Automate review of testing IEP info to allow for review of
accommodations, etc, before "accepting" for tests (such as ISAT) -
36 State Info download comes from State
Automate test results and status from the state. Remove manual review
37 State Info of lists from buildings.
Use UbD templates to formulate plans for instruction that track
formative information and standardize the development of instruction
38 templates units across all grade levels and subject areas.
11/18/20107f7a337a-b810-434c-a869-5a00cc33fa26.xls page 14 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ATTENDANCE
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Ability edit attendance from numerous portals (health office, dean's
office, any place in building, classroom, front desk, ) with audit control
capture of who entered, source's "role" (Dean, Health Tech, Office …) & attendance, nurse, teacher,
3 access & control date/time office, dean, counselors
Ability to access attendance from handheld device / PDA/ i-phone- i-
4 access & control touch / smart phone
office or deans who work on
resolution with parent /
student to change unexcused
5 access & control ability to lock an entry to excused absence
6 access & control Attendance info - viewable from classroom
7 alerts Attendance alerts to desired recipients (Deans, Special Ed)
8 alerts attendance and tardies - automated generation of notices to parents
Attendance module - if attendance on a student is missing, have
9 alerts notice/error flag (i.e.: admin or teacher skipped a student in error)
10 alerts Automatic flag when is absent more than 10 days
11 alerts Notify or warning that attendance has not been entered in classroom
i.e.: missing 1 period attendance,
12 communications Attendance – ability to set trigger for automated phone calls missing 2,
call back system - if student absent, call-back system that automatically
13 communications generates call home
Call outs- ability for system to email/text/call parents and let them know
when their student has been marked truant and allow them to make
14 communications corrections via code, etc.
15 data requirements ability to maintain a reason code table for attendance
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 15 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ATTENDANCE
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
i.e.: an "under 5 minute tardy"
vs. an "over 5 minute tardy" -
different consequences &
ability to store codes for attendance reasons with ability to match those affects on notifying Deans,
16 data requirements codes to consequences & notifications Parents, etc
allow free-form and standard comments to be entered for "reason" or
17 data requirements "comments" associated with an attendance mark
18 data requirements notes field with attendance
Reason field - included and viewable by teachers (other system they saw
had a highlight that pops up on the description code field with full
19 data requirements description)
for tardy students - show prior classroom (to allow easier determination
20 display by teacher)
21 display include ID, grade and sex of student on attendance screen
summary totals for tardies and absences - automatically included in
22 display student's attendance view
i.e.: scan ID if attending the lit
"Presence Tracking" - historical tracking of extra-curricular, assignment center or optional science
23 features activity night or resume workshop
ability to review system-generated warning/alert communications prior
24 features to sending
if absent X times, generate Y
email/letter
if tardy Z times, generates N
25 features ability to set thresholds for attendance "excessive" definition email/letter
26 features automated calling feature for parental attendance alerts
automated email generation or other communication of attendance
27 features information (texting, phone call, letter home, email …)
automatic generation of dean referral upon student's 9th absence
28 features (depends on cap)
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 16 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ATTENDANCE
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Building view - see or notification for teacher who has not entered
29 features attendance
30 features feature to click on seating chart for taking attendance
for a "block" scheduled class, want to be able to take attendance for example: student leaves
31 features periods within the block during the block
i.e.: For pre-arranged absences
Group entry of attendance at course.section level; grade level; other like a field trip that applies to a
32 features selection criteria group of students
High level view of attendance for a building or a group (classroom, Dean,
by grade, by team, etc…) and ability to click to process attendance from
33 features the high level view
high level view of attendance to include counts, totals for desired totals by period; totals by building;
34 features grouping totals by grade level, etc
Need reminder to teacher if attendance not entered within 5 minutes of
35 features class start.
36 features option to track attendance by period (or not)
Radio button for entering attendance in each period - click from seating
37 features chart
scan & record detention attendance (PlascoTrac has feature that scans
38 features their ID) i.e.: for detention
39 features Single screen entry: Attendance fields and comments on single screen
an aide has responsibility for a
40 features Student Aide attendance view student during study hall
41 features Substitute teacher attendance view
42 features Summary screen that displays number of absences by code
System-generated consequences and ability to set this at the building
43 features level X number tardies = 1 referral
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ATTENDANCE
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Pull up a screen for a month view
and see across top and the
periods down and the cod and
have the tardy code show so that
44 features View attendance in easy to navigate and understand format, real time they can see tardy & track tardy’s
where attendance taken in one period only, rest of teachers in schedule
45 features need to see the attendance report for this student that day
if teacher makes a judgment call,
should be able to lock out changes
46 functionality ability to "lock" attendance status to the attendance field
ability to enter attendance in advance for any date or date-range in the
school year for students that are part of a group, grade, home room, or i.e.: to pre-record attendance for
47 functionality teacher field trips, assemblies, etc.
ability to include a student in a class in a different building including
48 functionality attendance & gradebook inclusion
49 functionality ability to make corrections later in day or end of day
50 functionality Allow option for format for taking attendance - Seating chart or list view
51 functionality attendance comments, ability to enter for any individual absence
52 functionality capture attendance by periods within a day
53 functionality custom attendance codes permitted at teacher level
editing - allow any authorized editor to change attendance and reason,
though must have audit trail of who changed, when, why (and from
54 functionality what.)
Want ability to mark and show
Need maintainable table of definitions for attendance marking and differences. Tardy… policies over
55 functionality reason code. 5 minutes it’s a truant late.
Need truant and auto-generated-letters, emails sent to parents once hit
56 functionality certain auto-notify from attendance
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ATTENDANCE
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Allow the reporting of total attendance by class with the student’s grade
57 gradebook features data via the Internet
ability to turn off or on the parent interface with Attendance - or not
58 integration submit to parent portal until verified in office
59 integration attendance integration into grade book
connect to PlascoTrac (scanning device - prints passes) - updated
60 integration demographics, feed attendance system?
connection to Connect-Ed communications system for sending out phone
61 integration calls
integration with hand-held devices with real time update of student
62 integration demographic info to PlascoTrac, Principalm, mobile units
link attendance to gradebook allowing teachers easy view & highlight of
63 integration an unexcused absence (on the gradebook)
scan IDs for late arrivals or other attendance taking (into learning centers,
64 integration other)
Synch with PlascoTrac = tardy software (scans in, keeps counts of tardies
65 integration in the building.)
verification step for attendance - ability to work through absences
reported in the classroom from the dean's or school office & update
66 process reason codes
Ability for Deans & Counselors to print hall passes – Print pass with
67 reporting groups of kids. Deans & Counselors – pass printing
ability to print attendance record for a single student or for the entire
68 reporting class for current year or previous year
Ability to view attendance day by day, weekly, monthly, year for a
69 reporting student for current year or previous year
70 reporting Attendance codes - print out meaning or a legend on attendance reports
71 reporting attendance comments - show up on parent and student reports
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ATTENDANCE
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Attendance report to screen or print - includes line for end of each week,
72 reporting way to distinguish students in rows (without ink/paper waste)
73 reporting attendance sheet printout - available for printing
74 reporting print passes - excused dismissal
Reports for outside agencies such as truancies, court orders, that would
print out attendance and replace codes with the full description of what
75 reporting the code means and include a tally of totals
attendance view displays student picture (thumbnail if looking at more
76 screen view items on a page.)
Display a visually attractive picture of the attendance with green or
77 screen view yellow and reds, or line views of what attendance look like.
bold line every 5 days to separate
View of daily attendance record dates across top, easy to see end of week weeks; shading or distinguish rows
78 screen view mark marked, easy to visually see one student to the next for ease of reading/viewing
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
CALENDAR
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Ability for calendar to factor in and mark Holiday (a version of a non
3 features attendance day)
4 features Ability to see total days of Instruction; teacher work days at a glance
5 features Attendance/non attendance days
6 features Course enrollment begin/end date
7 features Quarter, trimester, semester begin/end date
8 features Snow day ( a version of a non attendance day) also teacher work days
9 features Student attendance begin/end date
10 functionality Rollover to the new school year
11 functionality Summer School
204 Using EMS: allows external renters to log into a web based system
and schedule a rental. Connect calendar info from EMS. If SIS contains
calendar and facilities scheduling, would need to:
- accommodate web-based rentals
links & data - make the facility Calendar available on the District website to view
12 integration school functions (not private rentals)
links & data ability to enter building events on the calendar and mark for view level
13 integration (parents, staff, etc.) i.e.: meetings, etc.
Building calendar linked to EMS (facility management system maintained
links & data at District) for building rentals - ability to enter rentals into a building EMS system has web reservation
14 integration calendar capability
links & data room availability & scheduling (outside of course scheduling) - view of
15 integration available rooms for single-time usage
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
COMMUNICATIONS
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Edit and maintain phone, address, email with indicators of which ones to
be used for which communications - For each parent, student, staff, could
3 data maintained have more than one phone number, address, email address
Permissions: Permission for student picture in directory, on web, student
4 data maintained work to be posted on web or newspaper, etc.
5 data maintained Staff records: Include staff email addresses, office phone numbers
Storage and maintenance of non-parent / others wishing to receive
6 data maintained communications
Ability to create district-managed email address assignments: Assign
students, parents District email addresses with auto-forward that
7 features student/parent responsible for maintaining
Ability to record and track communications: communication type, date
8 features mailed, comments (to help with 2nd requests)
all winter athletes; all sophomore
9 features Ability to select Email grouping for communications girls; students in class;
Ability to update communications preferences (multiple mailing
10 features addresses, "all-call", email notifications) - "self-subscribe"
Accommodate for 2 parents, at 2 different addresses, to be called thru
11 features ConnectED
Allow user to send one mailing to a household with multiple siblings in a
12 features school
flexible communications - email entire class, single group of students, all
13 features Ability to text or IM
Instant email notifications (automatically generated when truant to class,
14 features receive referral, have a grade of an F, etc.)
Maintain Communications Preferences - Selected by parent or student in
15 features self-serve portal
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
COMMUNICATIONS
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
message board capability - teachers able to put a note up to selected
16 features recipients
Parent, student web access – school capable of posting messages,
17 features information to be viewed
18 features Text messaging (IM) options
19 features texting / SMS
Ability to create a group of students and then use Connect-ed to make i.e.: to parents of students on a
20 integration phone calls automatically. particular bus route
Compatible with Microsoft Outlook (can design custom email
21 integration notifications)
Communications to home - Ability to set Language preference (may NOT
22 languages be same as ELL)
Language translation – computer software does a literal translation and
23 languages you get a poor translation quality. large Hispanic population in 204
Access to teacher communications fields for contact info (address, email,
24 links phone)
Need automated link of communication info from SIS to communications
25 links tool
Ability to record phone conversations dates, comments. Shared across
26 logs staff
i.e.: send a student to the Dean's
27 messaging Alert system into classroom from elsewhere or to user group, other office, sent to teacher
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
CONFERENCE SCHEDULING
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
3 features Clear division of days (color coded)
Display all staff (drop down selection?) associated with student for
parents to select from for scheduling conferences (Teacher, counselor,
4 features administrators, the special education case manager, etc)
5 features Log of scheduling history
parent conferences: digital conference signups - (rather than taking a
6 features sheet around to the teachers to fill in openings in a calendar)
Parent portal - ability to schedule more than one student into parent's
i.e.: JH /HS /ELE conferences
conference schedule, accessing conferences across buildings or for more simultaneously (multi-grade
7 features than one student within a building. parents)
Scheduling two teachers together for team taught classes - with options High School conferencing 203 for
8 features for individual teachers some classes - co-taught classes
i.e.: the math teacher may like 10
minute conferences and the social
Teacher-determined flexibility for conference time blocks for scheduling science teacher would like five
9 features conferences minute conferences.
10 features Team scheduling - with options for individual teachers Junior High conferencing 203
ability to allow access to scheduling first to families with more than one
11 functionality child in building
From parent portal - use student schedule, available online, to know
12 functionality which teachers conferences are needed for.
ability to schedule parent-teacher conferences using the SIS integrated
13 integration through the parent portal and teacher portal
Parent ability to request times (without refreshing after each time/slot
14 integration selection)
15 integration Use Microsoft Outlook for Conference Scheduling?
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Course Master File
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
courses all have sections - course and section is a class. A teacher teaches
3 definition a course/class. And a second teacher assigned if desired.
4 features ability to assign more than one teacher to a class
Provide the capability to distribute course credit in multiple areas (e.g.,
5 features course credit of 2 credits into 1 credit for arts and 1 credit for elective)
teams/groups = teachers assigned to team - teacher's courses are then
tied to that team as well. Any student in one of those courses are tied to
6 links that team. Teachers and students can belong to more than one team.
course master file could be
separate from section assignments
section = specific class section is taught by assigned teacher(s) in a specific
that would include school year,
links or location for a specific time period of the day populated with students semester, - many sections to one
7 component? assigned to that section course, additional each semester.
record
8 components active/inactive = active classes can be scheduled
Allow for courses to be segmented by grading period (by semester, by
middle schools on trimesters, 1-
record quarter, by trimester) as desired. Allow for different breakdowns within semester courses vs. full year
9 components the district or within a building. courses
record assigned teacher(s) = one or more teacher assigned to a course.section.
10 components All assigned teachers have ability to edit gradebook info, attendance info
record
11 components building = building in which this section of the course is being taught
record
12 components class type = semesters, quarters, full year, trimester class
record Course = specific course i.e.: pre-calc or calc or calc AB or calc AC (AP
13 components levels) - root base level, as broken down as we can get for a course
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Course Master File
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
record
14 components Course Code = course key 1-to-1 match with course title
record course levels = ability to designate levels (1, 2, 3, 4 or I, II, III, IV as
15 components desired)
record
16 components Course Title Display = Full Title for transcript printing, reports
record
17 components Course Title Short = Course Title (provide # characters allowed)
record Department = math, lit, music, larger spectrum ,<-- cert matches here at
18 components JH
record dual credit = HS and college credit earned: By law, must be different
19 components course code
grade level = EC, JH, elem, HS or "extended" mandatory finite set of
record options that translates to a single numeric code to allow for sending of 203 - had been 1 = EC, 2=GS, etc /
20 components info for state reporting or aggregation, analysis comply with State Coding
record
21 components graduation credits = Grad requirement credits earned
record
22 components graduation requirement = Course meets grad requirement & which one
record
23 components Maximum Enrollment
record
24 components Minimum Enrollment
record
25 components Online course designation - Online Flag? Requirements satisfied
record for courses offered as pass/fail
26 components Pass/Fail designation - non-graded class only
record room = record includes building, room number, characteristics (1st floor,
27 components second, etc,) capacity, type (lab, lecture hall, classroom, etc.)
record
28 components section location = room assignment for that class
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Course Master File
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Strand = denotes differences in course delivery: AP, Honors, Regular (i.e.:
record an ELL algebra adjusted for ELL, or a self-contained special ed class,
29 components summer school)
sub-course = possible 2 courses within single classroom (i.e.: different
record levels of German, some ELL) - make sure credit not given to teachers for
30 components more than one section of teaching
record
31 components Subject = calc, stats, biology, chem, physics, <-- cert matches here at HS
teams/groups = teachers work in teams/groups i.e.: algebra - can share
District final exam for all algebra… if we do course coding correctly, we
record can find all teachers who are in "algebra" bucket. To put teachers in right
32 components "group" so they can see what they need to see.
term = 21 = semester class first semester; 22 = second semester of full-
record year; need ability to differentiate between quarters or semesters, or)
33 components 31,32,33 in JHs
record weight = ability to designate weight (for GPA calculation) = "Honors" or
34 components upper levels in language courses
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Dashboard - Student Profile
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Ensure correct spelling & formatting of address fields (street, second line,
city, state, zip) - ensure consistency of names, spelling, spaces, automatically checks address to
3 data formatting capitalization, etc. mapping program
Age Display: In student profile view, age calculated from DOB and
4 features displayed
5 features Dashboard view / easy navigation of student key information
FERPA Compliance - including notices, lists, alert, handling of integration Age 18 - parents cut off, switches
6 features points (parent communications, addressee on student mailings) to student.
one click "dive" to additional student info including schedule, transcript,
grades, attendance, health, … with security / access determined for the
7 features user viewing and their access level for the additional modules.
Permission flag for parent of FERPA 18+over to view records, receive
8 features communications
Residency validation - capture date completed, by whom, comments,
items used to validate residency (will match a list of approved documents
9 features for validation)
Student Record
10 Components "Cohort" Year Code = Intended Graduation Year
Student Record
11 Components "Specials" / "Alerts" - color and image use for highlighting special info allergies, IEP, restraining order
Student Record
12 Components # of referrals / Discipline info
for appropriate adult contacts -
Student Record not sure consistent between 203
13 Components 18-year-olds - need notification flag & 204
Student Record
14 Components Ability to exchange information with PlascoTrac
Student Record Ability to track DCFS info? Contact? Can we track? When you make a
15 Components report and if it is founded, you can keep electronically.
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Dashboard - Student Profile
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Activity Tracking: Ability to track the requests to past schools (grades,
transcripts) for enrollments – same with withdrawns, sent records and
Student Record when, and ability to make a note that the student is missing fees to past
16 Components school.
Student Record
17 Components Alerts: no photo publication
Student Record Alerts: Orders of protection – date range in effect and who they can be
18 Components released to.
Student Record
19 Components Assigned Counselor's name
Student Record
20 Components Attendance info
Student Record
21 Components Audit trails of changes made
Student Record
22 Components birthplace
Student Record
23 Components Bus number, route
Student Record
24 Components connect to special needs info & 504
Student Record
25 Components Current grades / GPA
Student Record
26 Components Current Schedule
Student Record
27 Components Dean's Name
Student Record
28 Components DOB
i.e.: family given 1-year exception
easy identifier for serving school attendance exceptions - home vs.
for serving school after a move,
Student Record attending vs. serving school(s). "Exception" Code, "Reason" code, free- but not given exception for next
29 Components form comment, Expiration date year
Student Record Easy log in to system, allow re-entry after time out without losing current
30 Components screen
Student Record
31 Components Eligibility
Student Record
32 Components email address
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Dashboard - Student Profile
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Student Record
33 Components Emergency contact name and contact details (phone, cell, address)
Student Record
34 Components emergency contacts, doctor, dentist
Student Record
35 Components Ethnicity
Student Record
36 Components Fee waiver field - to be set by District (restricted viewing)
Student Record
37 Components FRL field - note field needs to have restricted viewing
Student Record
38 Components Gender
Student Record
39 Components grade level / school
Student Record
40 Components Health info
Home status: own, rent, with a drop down for the lease date, living with
Student Record others - 1-home record -to-1 or many students (all students in that
41 Components residence)
Student Record
42 Components ID number
Student Record
43 Components language(s)
Student Record
44 Components last location or end date and reason
Student Record
45 Components Locker number
Student Record
46 Components math acceleration
Student Record
47 Components Name
Neuqua student outplaced to
other facility but need to track as
Student Record a Neuqua student for many
48 Components Outplacement info separate from home school info functions
Student Record
49 Components Outside placement - ability to see these students, even if out-placed
Student Record
50 Components outside placement school name
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Dashboard - Student Profile
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Student Record
51 Components Parent contact info - including legal guardian, visitation restrictions
Student Record
52 Components Parent custodial information and ability to see both parents' contact info.
Student Record
53 Components Permission flag to use pictures on internet (default = Y)
Student Record
54 Components Phone number change – audit trail - source, as of date, reason
Student Record
55 Components project arrow
Student Record
56 Components Siblings
Student Record
57 Components Special Ed info (504, Case Manager, IEP, etc)
Student Record
58 Components start date - for the District (not just for a level or school)
Student Record
59 Components start date (school, state, US) start grade
Student Record
60 Components Student activities / sports
i.e.: when a change made to a
student's residence-based info,
Student Record Student data connected to home info, parent info, with ability to have should not have to make same
61 Components single source for home info (address) changes change to each sibling
Student Record Student Photo - ability to maintain, update with new jpg or compatible
62 Components file into student profile
Example: used for temporary
Student Record Temporary Information Notification: data field used to store information change in transportation; Notice
63 Components to be displayed with student profile, attendance, gradebook of death in family; etc.
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SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Alerts – restraining order, on suspension, and know when you can notify
3 alerts the other household
Track and report home school students to be included or not-included in
the Average Daily Membership calculations in the regular calendar without
4 census any custom programming
"Attendance Exception" = waiver to attend a school that is not the
student's "Home School", include reason codes (user maintained, add or
data delete codes,) free-form comment, expiration date (that defaults to end of
5 components current school year)
data
6 components "On Suspension" and start date, end date - viewable on Profile
data
7 components Add field for "No Trespass" for student not permitted on property
additional mandatory fields:
- U.S. start date (default to DOB unless Birth city <> USA)
- District start date
data - Birth city
8 components - Race
data
9 components addresses, phone, emails - allow multiple of each
data Attending School Info - maintain information for “at-home” instruction or
10 components attend special programs
data
11 components Capture student status = in good standing / not in good standing
data
12 components clear designation of which parent student lives with
data
13 components clubs, extra curricular activity listed, viewable from main student info page
data community service hours tacking - running total, CS hours, date,
14 components authorization, description
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
District enrollment vs. building enrollment: maintain two separate dates,
data one for initial enrollment in the District and one for movement within the
15 components district (i.e.: between levels - from JH to HS.)
data drivers ed - need to be able to include completion through other programs,
16 components no grade, credit updated
data
17 components Enrollment code to capture homeless
Enrollment date: For State Reporting, allow for enrollment and withdrawal
data dates to be tracked and reported by student in year, month, day and Date to indicate first day student
18 components month/day/year formats entered school this year
Enrollment date: Support Statewide, district and school definable
data enrollment and withdrawal codes mapped to the State reporting
19 components requirements
will mean that District will require
data updated proof of residency when
20 components field for "lease" or "rent" indicator with contract expiration date rental contract or lease expires
enter name and address of
data previous school or next school &
21 components free-form notes date when records sent
data
22 components full year enrollment flag (per State definition)
Graduation fields - expected graduation year (actual graduation year),
data "Graduated" flag - Graduated, Current Student, Un-Enrolled, Did not
23 components graduate
data Grid code field - additional fields with drop down capabilities? Reference
24 components table
head of household record - primary, non-primary (a parent or guardian
living at another address, name(s), address, phone numbers (home, cell,
data work), e-mail address, listing all family members, school attendance
25 components location
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
data Home School, Serving School - maintain history of previous addresses,
26 components schools tied to student record.
data Home, Serving, Testing, Attending School - allow for different value for
27 components each
data If serving school <> home school, verify attendance exception & show
28 components warning
data
29 components Include bus info on the enrollment screen
data
30 components include extra curricular activities, athletic and non-athletic
data Maintain multiple address fields with different purposes
31 components up to 60 characters in length
data
32 components Maintain multiple email addresses with purpose indicator
data
33 components Maintain multiple phone numbers with purpose indicator
data Maintain record of student-specific honors and awards with date the honor
34 components or award was received
data
35 components Maintain students graduate program of study or diploma type
Mandatory fields: ID number, full legal name, birth date, gender, ethnicity,
birthplace, language(s), current grade level, e-mail address, bus number,
bus stop, walker indicator, emergency contacts, doctor, dentist, ELL
data ,Special Ed, outside placement school name (if applicable), start date,
36 components (school, state, US), start grade, last location or end date and reason code.
data
37 components mother maiden name (birth cert)
data Name Fields - Full First (matches birth cert), Nickname, legal middle and
38 components last name
data need automated entry verification of address to map, boundaries, grid
39 components code, subdivision
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
data Out of District indicator
40 components Info needed for fee payments from out of district services provided)
data outplacement flag - off or on, with outplacement facility, address fields
41 components filled in
data
42 components Parking spot field, license plates (and ability to store more than one)
data
43 components phone number allow 10 digits
data
44 components phone number unlisted indicator
Provide the capability to record, track and print user-defined items
data including (example: drivers ed, community service hours, consumer ec
45 components Proficiency exam)
data need to ask Dave what this
46 components RCDTS code means…
data indicates most recent reason
47 components Reason Code - Enrollment student entered school this year
data
48 components record parent status: custody, rights, primary, (can have 2 primary)
data Record PE locker info. Combinations. (Would need very high level security -
49 components i.e.: only Athletic Director access.)
record second parent information with codes on whether the address is
data included for primary correspondence; Custody code; Parent/Guardian,
50 components access to information indicator
data Registration Status: “pre-enrolled”, “active”, “active off-site” and
51 components “inactive” student status
data Registration Status: ability to clearly identify "registered" status for
52 components upcoming school year
data residency types: need to differentiate owner, leaseholder, renter and
53 components include expiration date
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
data
54 components Special fields - permission denial (no info to military, photographs…)
data
55 components Student Alternative ID field
data
56 components Student ID
data Transportation: bus, walk, daycare, YMCA (ability to update table of
57 components options)
data
58 components Withdrawal Code and Reason Description (free-form)
address verification - to map, (residential address verification system?) -
edits & consistent naming convention of residence including suffixes (St. Ave. Ct.
59 controls …)
edits & Automated lookup/verification for mapping and boundary assignments
60 controls (replace manual grid code maps for assigning schools)
edits & Edit and validate district enrollment date (cannot be 00/00/00 or other
61 controls invalid date).
edits & Enrollment information - information through one entry screen with
62 controls prompts, verification
edits & Ethnicity – entry must be from drop down list of options. Cannot move to
63 controls next field unless some entry was selected.
need fool-proof method to ensure if a student is re-enrolling, that they are
not entered in as a new student, but resume enrollment using prior ID &
records
edits & may include drop down by last name or first name, cross ref DOB, other
64 controls info
edits &
65 controls proof of residency verification
edits & registration packets - checks to make sure that serving school exception
66 controls won't expire for next school year
edits & Secure methodology for change of address verification - pending / district
67 controls approval / other
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
edits &
68 controls store data in correctly capitalized format (names, addresses, notes…)
edits &
69 controls Table for maintaining race codes - drop down from demographics screen
edits & table lookup or autofill of grid code for home school defaults (grade,
70 controls middle, high school)
edits &
71 controls table lookup or autofill of subdivision residence location
edits & Verify no outstanding fees prior to registration/re-enrollment completion -
72 controls Warning if fees are due
ability to extract unlimited information from demographics database
73 extracts (currently limited to 10 fields in Vista)
74 features ability to add demographics fields and be user-managed (i.e.: in a table)
75 features ability to free-form additional fields license plates
Allow for dual or multiple enrollment schools (outplaced, special situation,
76 features combined campus)
easy to follow, intuitive process for adding, "enrolling" new student into
77 features system with value ranges, verification, edits in fields
78 features Enrollment counts - easy access to totals and subtotals - real time
Handling of non-traditional families / protection orders, other. -- highlight
79 features or other easy to see method for student with special circumstances
logic to prevent duplicate entry of a student - DOB, first name, parent
80 features names … birth mother maiden name?
Promotable grade level - maintain table of standard promotions; allow
81 features individual student variation if needed
Quick Enroll feature: Allow for quick, first-time registration of mandatory
82 features fields with periodic reminders to complete other required fields
83 features relationships - siblings, parents (may have different last names)
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 37 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
School year (1st, 2nd… sophomore…) field must allow for flexibility of Early
84 features Childhood 3,4,sometimes 5-years, "13s" - services post 12th grade
store previous/subsequent school: name address and date for records
85 features transfer
track and group students for clubs, sports & activities: Sponsor or a coach similar to teacher view - coach
view with ability to group,
access to the connect-ed with the student info system, lists, tracking,
communicate with, track
attendance, extracts. Messaging to participants (texts, email, phone or information, track statistics,
86 features address.) collect monies, send reminders
87 features view of students enrolled for next year - access to contact info
withdrawal notice & withdrawal notice status: when student withdraws,
provide notice to office and all staff with connection to the student;
88 features status to track - notification, recording, processing needed
Provide for real-time registration of students at either the school or district-
89 functionality level, or other location
links & data
90 integration ability to automatically send email home upon referral
links & data ability to load student picture (pdf, other) into student profile view from an
91 integration input screen. Update authorization at Deans, Office, District.
links & data Easy link to update parent info (assuming separate records) if parent info
92 integration not previously in system for siblings
links & data Tie dwelling address to bus number, bus stop, grid code, student record,
93 integration parent record
Attendance exceptions report: report showing expiring and already-expired
94 reporting lease and rental agreements.
Home school and outplaced should be getting a registration packet from
95 reporting their home school
residency Canned report: past xx days for residency verification, notification to
96 verification parent, letter generated
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Demographics-Enrollment
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
residency easy research to check with Counties to determine if school is in 204
97 verification boundaries
residency verification fields - approval with drop down for items included
in verification (scan or visual?), 3 required. NO VERIFICATION flag - to
residency indicate missing info when enrolling. Should be district timelines where the 30 days to return with proof of
98 verification report gets sent that missing data residency.
Verify the residency…. Residency check with what items were used to
verify…. Whoever has checked, then you could verify at the dwelling level.
residency If there’s an exception that permits – enrollment code that is used for
99 verification boundary exceptions. Should be good only for one more year
Display Parent full first and last names for student; Student record(s) linked
100 screen layout to parent records (1 parent - 1 or more students)
"Head of Household" - Family level view - contact information for a family,
including Names, address, phone numbers (home, cell, and work), e-mail
address. This screen should also show all family members, along with their
101 screen layout school attendance location.
102 screen layout include view of siblings on enrollment screen - age, school attending, other
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Discipline-Intervention
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
i.e.: if you are the referring
teacher, you should be able to see
3 access should be able to click and see a referral if you are in the sequence what happened
4 data Maintain and tracking coding of 504 behavior issues
discipline event Include bell period for discipline event; Include location (with drop down
5 recording for ease of reporting) and location description
6 edits & controls one-to-one consequence to event & ability to prevent duplicates
"Dean's Log" - Ability to record notes with date, entered by, for recording
7 features contacts
ability for parent to put an electronic signature on a reported discipline
8 features item, showing acknowledgement that they have seen
ability to record descriptive notes, date, and pull up all records - prior
9 features levels
10 features ability to track issue type (tardy, fighting, etc)
11 features ability to view history in discipline - prior year's info
Able to ‘tag’ someone not following dress code so you can see if the issue
12 features was addressed earlier in the day
Behavior Intervention Plans (BIPs) - free form data capture with security
13 features features
central depository of communication events with family, from multiple
sources (dean, counselor, teacher, front office…) including notes,
date/time, who entered // ability to one-click pull up from Student
14 features Profile/Dashboard
15 features Detention completion verification
discipline consequence field with audit trail of who entered, time/day,
notes; counting a discipline item once (not based on how many days i.e.: sending to Saturday school,
16 features suspended) detention, etc
17 features Maintain and track "referrals" online.
Notetaking feature - log for admin, deans, counselors to use to record
18 features anecdotal notes about a student
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Discipline-Intervention
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Online referral system: Could be email. Real time referrals. Want a
trigger to allow viewing the referral and then sending it on. Automated
19 features Signature need. Need to have a way to have parent sign.
20 features Parent contact logs – record all contacts
21 features Referrals generate automatic notice to Deans, Social Workers
22 features separate documentation notes vs. items that will be reported
Supervisor for in-school suspension needs to be set up as a teacher with a
view as if it's a 1-time seminar with admission begin & end. Need to be
able to see student info for all kids in a suspension - schedule, regardless
this info is coming from Deans as
of home building, health info, copy of their IEP, demographic info, referral middleman currently. Should be
23 features info, ability to add notes - including PM and Saturday school easier process.
24 features tracking of referrals
when trying to identify a student,
might want to pull up all "Josh" in
first or middle name and show
names, pictures to select the
25 functionality Ability to scroll through names and pictures in a "Dean's View" student
26 functionality Ability to searches dynamically – on any demographic field
to be used in id-ing when asking a
27 functionality ability to show only a picture on the screen (hide names) student to look at photos
discipline activity - ability to log activity tied to a discipline occurrence -
28 functionality including free-form notes and capture author, time & date
drop down of consequences, user-maintained & ability to tally and report going outplaced, or IEP, or if it
29 functionality or extract warrants possibility of expulsion.)
drop down of discipline infraction, user-maintained & ability to tally and
30 functionality report or extract i.e.: bullying, fighting, trespass, etc
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Discipline-Intervention
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Most basic – entering referrals for database for temporary records for
discipline and ability to recall by finding based on partial name or ID
31 functionality number… need it to be a viewable report
32 historical info ability to load past data into discipline system
33 historical info comprehensive - includes all years in school system for a student
may have to be "sent" to referring
Ability for teacher who makes a referral to see the entire result & teacher to keep wall up on
34 integration outcome Discipline data
Ability to view Student Profile from Discipline (Dean View) - pull up
35 integration attendance, grades, demographics, locker, schedule
connect discipline record if Special ed - Consequences can be different for
36 integration Special Ed (different letters…)
37 integration integration of Discipline data with Parent Portal view
38 integration integration of SIS Discipline info with SWIS
Integration with Communications - Ability to send referral notices to
39 integration parents via email
40 integration online access to Illinois school codes lookup
remote devices: Deans have been trying to get mobile database in their
hands cuz often off campus when supervising students; Ideal for
41 integration emergencies
42 integration separate attendance referrals from discipline referrals
suspension notice - accessibility by coach or advisor If student in activity
43 integration or sport
Automated letter of notice generation, using mail-merge (or equivalent)
to generate the letter when consequence is selected; To include
suspension, trespassing, etc, and ability to add letter unique to
44 process consequence codes
45 reporting Comprehensive Reporting-include all data for end of year state reports
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Discipline-Intervention
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Discipline letter generation to include: Generate the letter and send it to
the right parties. Generate the letter. Pull down of the offense, number
46 reporting of days, and have to reference the hand book of the codes.
47 reporting Discipline reporting - data analysis (graphs, charts, trends)
48 reporting PBIS canned reports/extracts as needed
Data access to pull up grade level measure info with intervention data and
49 RTI see scores, ELL, attendance, IEP, disabilities and relationships
50 RTI Need to maintain and collect RTI and associated data of interventions
viewing 8th grade recommendations for reading intervention - store info
51 RTI and ability to view together with assessment scores
Discipline view - all data to once screen for whatever level needs to see
52 screen view (department, building, district)
Security of Discipline information (department - see only their
53 security/control department)
ability to cumulate building discipline data as required by Illinois for
54 State Reporting review and posting to IWAS
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Elgibility Athletics
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
athletics fields needed:
-sport
-award earned (level)
-date of physical
data -fees paid
3 components -consent for steroid testing
data
4 components capture athletics physical date
data
5 components copy and store contracts
data Input, maintain, track & report on: Awards earned (1 student-to-many
6 components Awards), athletics or activities or academics
data Input, maintain, track & report on: Fee waivers issued (Out of pocket
7 components maximum for athletics/activities)
Input, maintain, track & report on: Fees paid - date, comments, deposit
ID, balance due, amount paid, payment method, check or transaction ID.
data Including invoicing, A/R tracking, deposit totals, account balances,
8 components integration with SIS fees
data Input, maintain, track & report on: Participation by sport (or activity),
9 components level and calendar year (1 student -to- many sports/activities, per year)
data Maintain end dates and comments for student participation to track
10 components drops, changes in participation
Ability to input, maintain, track and report on any information relative to
11 features student athletic participation
12 features Athletics – online registration: hold harmless, eligibility form
13 features Coach access for scores, etc.
Equipment "check out" and Fines – athletic coach (see what equipment
has been checked out) – if player doesn’t return the jersey, want to have
14 features the fine.)
15 features Maintain Athletic Calendars
16 features On-line sport/activity registration
17 features Scheduling contracts - schedules, contracts with other schools
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Elgibility Athletics
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
links & data Athletics/Activity View: Integration with Academic info for athletic
18 integration eligibility real time
links & data
19 integration Athletics/Activity View: Integration with disciplinary data real time
links & data Athletics/Activity View: Integration with health info data real time
20 integration i.e.: immunization / health participation
links & data
21 integration Athletics/Activity View: Integration with student schedules and grades
links & data Clean interface for calendars-upload/download with district/activities
22 integration calendar
links & data Eligibility view of students with student name/ID number/grade/group-
23 integration sport/class-teacher/failing/near failing/space for comment/etc
Integration with Health Data: Completion of athletic physical (yes or no),
links & data date of physical, date that the physical "expires", Key health issues that
24 integration impact participation.
interface with parent portal for entering athletics registration information
links & data & sending health forms - auto entry (rather than key entry from paper
25 integration forms)
links & data Maintain Eligibility field for students (evaluates current grades - viewed in
26 integration SIS - or fed from SIS)
links & data Tie in or replacement of "Athletics 2000" program for scheduling, score
27 integration reporting, calendars, rosters, other
ability to forward eligibility reports by coach/sponsor listing all students
in that club/activity/sport and their eligibility status (status = ineligible,
boarder line, eligible) to email (mail merge-like capability?) - ability to
28 reporting forward to parents
Ability to link to print award certificates (to card stock, pre-formatted
29 reporting options, select group of recipients easily, print individually)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Elgibility Athletics
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
automated eligibility reporting - system generates (with override at
30 reporting teacher level
Eligibility Reporting - to include both eligibility and students on "boarder
line." By sport, activity, with staff responsibility listed (which sport or
31 reporting activity affected, coach assigned)
Physical expirations: Generate a notification prior to the expiration of a
physical - listing for staff sponsors, coaches of students on their lists;
Individual notices to parents via email or through parent portal as a
32 reporting "Warning" or "Status"
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
ELL
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
data
3 components Birth Country
data
4 components ELL End Date (not filled until exit ELL services)
data
5 components Limited English Proficiency (LEP) - maintain flag
data
6 components Native Language
data
7 components Preferred Language
data
8 components Refusals
data
9 components US Start Date - (cannot be empty field)
data day student entered / attended a
10 components US School Start Date - (cannot be empty field) US school
11 edits & controls If LEP, all fields must be completed
links & data
12 integration Access to ELL fields by building (from building) or by all ELL students
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 47 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Fees & Finances
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
3 edits & controls Separate District fees from building-owned fees
separate ledger codes for income accounts and feeding deposit info with
4 edits & controls payment records to "Business" view of SIS
track check numbers, payment method, audit trail (by whom, date), date
5 edits & controls paid, deposit number
6 edits & controls track fee payments
7 edits & controls Track fees for various activities, purchases - payment, balances, invoicing yearbooks, intramurals, band
Ability at District to apply bounced checks, other charges, adjustments to
8 features Building-Owned accounts
9 features Ability to create payment plans
10 features Ability to handle bounced checks
Ability to manage invoice creation from teacher, coach, department;
record and track payments and payables; composite of all to parents
11 features through parent portal
12 features Ability to process refunds (credits)
Ability to use a retailing payment system through parent portal with
13 features pricing between District and bank/credit card (no extra for middle man)
14 features account management system - fee collection online
Activities & Sports - ability to create a group of students and to create
15 features and track invoices. "Manage Team" or "Manage Activity" module
Automated fee waivers: after 3 occurrences of $80 participation fees in a
year, the fees are waived. I.e.: yearbook, band, 2 sports – any after 3 are
16 features waived. Fees would need to be designated as counting toward this or not
17 features deposit feature with audit controls
18 features fee invoicing - create invoices individually or en masse
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Fees & Finances
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Handle multiple sources of payment: online through parent portal, in
19 features person, through mails
20 features handle refunds (fees returned back to parent account; move)
Include "created by" or source for invoices (teacher, sponsor, District, …)
21 features and description
22 features Invoicing - for collecting and invoicing the early childhood program
23 features payment plan option for fee payments
Separate and track fee invoicing, collections, A/R features for District vs.
24 features Building accounts
25 features Single account overview - student, ability to roll up for family
26 features tuition fees for 1/3 of early childhood program
Ability to invoice, track, create deposits, categorize by account codes for
links & data payment online for fees and for registration fees; library fines, lab fees,
27 integration class fees, workbook, club fees, athletic fees, activity fees, field trips
links & data Access to teacher communications fields for contact info (address, email,
28 integration phone)
links & data Access to vendor lists from Lawson - for A/P check creation from activity
29 integration accounts
links & data
30 integration Connection to Parent portal
links & data Fee summary - fees charged, paid history - integrated with fee sources
31 integration and summary with payment function to parent portal
links & data
32 integration fees accessible and payable from parent portal
For TSR: List how many sections of each class taught. Ability to read &
links & data review prior to incorporating into State reporting. Include codes for the
33 integration types of classes.
links & data Payment ledgers for activity accounts including integration with bank
34 integration reconciliation
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Fees & Finances
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
links & data
35 integration integration of online fee payments with Finance (Lawson) system
links & data Pull teacher position info, % of day, years of service, other TSR data into
36 integration and out of Lawson
links & data Textbook management - integrated with SIS for invoicing and payment of
37 integration textbook fees, fines
38 reporting outstanding fee balance reports / statements available
39 reporting statement creation & automated transmittal via email or mail
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
FRL & Food Service
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Maintain counts of total "free lunches" (FRL), reduced, and denied
3 data components provided
4 data components provide "hidden" screen of economic indicator
5 data components View FRL
6 features Additional field, district-maintained, for "fee waiver"
include adjustment to fees (school, athletic, other) if FRL flagged
7 features or use of additional fee waiver flag for same
Reporting, notice or other to send serving building/service notice for
8 features outplaced student is FRL, to provide free lunch
links & data access to food service data from building owner view (principals/front
9 integration office) to inquire on balances, other info
links & data allow import of counts from food service application - summary by
10 integration school
links & data
11 integration Link families - FRL approval would apply to all students for the family
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
Allow for grouping of teachers into teams with access to student info on
the team including demographic info, grade info, attendance info (even if
3 access & controls student not in teacher's classroom directly)
Allow teacher access to online grade entry facilities from any secure
4 access & controls location including classroom, home or other Internet accessible location
counselor access to gradebook view of a student or multiple grade books -
5 access & controls all courses in a student's schedule (screen view, print options)
Department Chair access to gradebooks, attendance, detail and summary
6 access & controls info for teachers in their department
i.e.: more than one teacher can be
Gradebook accessible to all teachers in group associated with a assigned and listed for a
7 access & controls class.section class.section
Provide grading system controls to specify a date range that teachers may
enter or change grades, outside of which, grade entry is only allowed by
8 access & controls school or district staff
Provide software security to restrict teachers to read and edit his/her
9 access & controls own class data
ex: modified, home schooled,
10 class rank ability to exclude some students from class rank calculator varied program
Provide ability to rank all students with GPA of 4.0 or above as number
11 class rank one in class
Provide the capability to exclude certain students from class rank/size
12 class rank calculation (e.g. Special Ed)
course
13 description Course title
course
14 description Course Weight
course
15 description Fields for a start date and end date.
course
16 description Store requirements met for each course?
course What they recommend does not
recommendation For recommendations, ability to pass recommendations to counselors for efficiently get to counselors in
17 s ease of scheduling approvals current SIS
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
course
For recommendations, need to see cumulative folder of gradebook,
recommendation transcript, schedule (including upcoming semester if working in semester
18 s 1), assessment info
19 display display class average and assignment average from gradebook view
gradebook view - easy to view and track across visually (every other line for noting exception, re-taking
20 display highlighted, or click to highlight a row…) test, …
view a single student's grade summary only (hiding other students grades would be used in parent
21 display from view.) conferencing
22 features "Quick-grade" fill of an assignment
parent calls - screens do not
23 features ability for teacher to view parent view of student info match up in current system
ability to calculate GPA and class rank without course.section weights
24 features (weight = 1.0 for all courses for this GPA calculation)
Ability to clone (copy templates of) assignments, and tests into
25 features Gradebook.
Ability to enter comments associated with a grade - notation that
26 features comment is there, viewable though parent or teacher portal
27 features Ability to import and export gradebook contents
28 features Ability to import and export gradebook templates
Allow the user to archive all graduated student data, including selected
29 features demographics and transcript data, for an indefinite period
Allow the users to define the numeric grade range equivalent for letter
30 features grades
31 features audit trail of changes to semester/final grade or average
32 features Building view - see or notification for teacher who has not entered grades
Combined classrooms - more than one course taught in a room by a
teacher: Ability to see seating chart and attendance combined;
33 features Gradebook separately
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
Flexibility of grade coding: numbers, letters, or other as maintained in a
table, i.e.:
Permit grade codes of failing, incomplete, not reported, withdraw fail, or
34 features passing
Gradebook integrated with attendance for grade entry - Using
assignment or test due date, easy view of that day's attendance for the
35 features student (highlighted field for anything other than present ... other.)
Must provide for user-defined alpha and/or numeric grades with the
capability to report the same grade in multiple formats such as IPSD
grades in a numeric format and out of district students in an equivalent
36 features alpha grade format or vice versa
37 features Permit teachers to select district-, school-, and/or teacher-level comments
Permit the honor roll calculation to filter for the minimum attempted
38 features course credits and lowest individual grade for qualification
i.e.: drawing 1 and 2 and 3;
Provide ability to manage multiple class.sections in the same classroom German 4 & 5 combined into
period: single classroom;
Challenge lab – independent study
- Seating Chart combined
with 30 kids in the room and each
- Attendance combined kid is Independent Study science,
39 features - Separate Gradebooks … 30 different schedules
40 features Provide capability to show GPA, class rank/size on screen
Provide for the selection and reporting of multiple comments for each
41 features student per course
Provide the capability for calculating full or partial credit by course as
42 features determined by school policy
Provide the capability to compute term, semester and/or final grades
43 features from marking period grades and exams based on school formula
Provide the capability to define and update multiple diploma levels and
44 features graduation requirements
Provide the capability to determine if a student has passed or failed a
45 features course taken in previous year (grade)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
Provide the capability to handle multiple honor roll and rank in class
calculations as defined by the district algorithms for honor roll, GPA and
46 features rank in class without additional cost for vendor custom programming
Provide the capability to maintain different alpha and numeric grading
47 features tables by school and grade level
Provide the capability to override the computer-calculated semester/final
48 features grade or average
Provide the capability to post final grades and credits to the course
49 features history file automatically
Provide the capability to post summer school grades and credits to the
50 features course history file automatically
51 features Standards based grades – categories instead of a number or letter
52 features Summer school grades incorporated into Gradebook, transcripts
"exempt" option for a grade - this item is not to be included in the total
53 functionality grade for this student
a place to enter local assessments for grading. Ability to choose whether
54 functionality to include in semester grade
ability to set "course templates" of weighting for semester exam that
55 functionality could be set at a district level
56 functionality ability for teacher to override "+" and "-" with grades
57 functionality ability for teacher to override grade calculation
ability to "check off" that an assignment has been turned in but not
58 functionality graded. Mark not included in grade calculation.
some teachers prefer to start
semester with max points
available. Then deduct for missed
59 functionality ability to assign negative points attendance, other.
ability to batch "off-line" load scores, grades … Teachers do not want the
current system shows as
assignment, test, whatever to load for parent/student view until they are "incomplete" - causes more
60 functionality "ready" problems than it is worth
ability to copy grade categories and/or settings for the categories to
61 functionality multiple class/sections
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
62 functionality ability to create an assignment and add to all classes as selected
63 functionality ability to create district-wide rubrics based on standards
ability to differentiate some assignments - requirement for some
students, not all (currently have to "exempt" students to exclude from an
64 functionality assignment)
65 functionality ability to handle any scale for grading (out of 100, out of 4 …)
66 functionality ability to include a student housed at a different school in the class i.e.: German 5 - only one site
ability to make an adjustment to a grade from a previous year - update in
67 functionality teacher's records and to transcript
still show for grading, but not
68 functionality ability to select grades that are NOT to be included in total for term included - as desired by teacher
Ability to track and keep comments - flexibility of the gradebook to use as
69 functionality you want and to capture and store text/comments
ability to transfer grades from one class to another if changing classes,
70 functionality including student's current grade %
71 functionality ability to turn rounding off or on as desired for grade calculation (+ and -)
72 functionality Ability to view current grades for a student
ability to transfer course work from one instructor to a different
73 functionality instructor (class changes)
74 functionality allow 1/2 points for scoring
An option to make changes at one time for all the classes – setting grade
75 functionality percent options, putting in categories, printing more than one class
76 functionality Athletic eligibility – logically tied to grade book. Activities as well
77 functionality Auto-fill assignment titles if re-using a title
automated & secure grade change processing with audit trail - once
78 functionality grade pulled into SIS for report card / transcript
79 functionality calculate grade using number correct out of possible correct -
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
carry over grade components into subsequent terms (semesters,
80 functionality trimesters)
81 functionality comments - allow for a teacher's "narrative"
for noting exception, re-taking
82 functionality comments / notes line for individual grades test, …
comments feature for gradebook, tied to individual assignments
83 functionality accessible with a single click/drop down (from teacher or parent view)
convert from one point value to another - from 60 to 100 point
84 functionality equivalent or vise-versa (i.e.: 84% = 84 points/100 or 50 points/60)
copy assignment feature - copied to one or more other classes
85 functionality copy to other sections, classes, terms
copy student's record into another section (if set up same as previous
86 functionality section) student moves out of one class
87 functionality Courses allow for dual credits
apply to all sections of the day for
88 functionality Create assignments and place in multiple classes simultaneously this subject
89 functionality Cumulative and semester-current GPAs viewable
Every Day Math, Six Traits of
90 functionality Customized rubrics to report district assessments Writing
91 functionality Easy navigation and audit trail for grade corrections
92 functionality Edit multiple assignments at one time
93 functionality Edit multiple assignments at one time (Making the Grade)
94 functionality entering grades - ability to 1-click skip an entry without moving to mouse
95 functionality entering or changing a grade - few clicks. Ability to get right to the grade
Fast load time for opening gradebook, even after populated with a full
96 functionality semester's worth of detail.
Final Exam - can be made of multiple components. Need to be able to
enter in each component and have it roll up into a final exam grade for
97 functionality report cards i.e.: oral plus written
98 functionality final exam - decimals allowed
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
99 functionality final exam - score needed on final calculated
Fix weighting for components of a grade (or turn off and let total points homework, quizzes, final exam,
100 functionality add without weighting) semester term paper
101 functionality flexibility for weights of categories of grade components
flexibility to have different weights for categories from one grading
period (semester, trimester, quarter) to the next. Managed at teacher
102 functionality level.
flexible grading program - allow teachers to assign weights, convert from
percentage to grade. Allow additional items to grade components
103 functionality (additional homework assignments, quizzes, projects, etc.)
i.e.: if teacher gives finals at
quarter, have quarter grades
104 functionality flexible term weighting subtotal for the quarter
from gradebook: pull up an assignment by clicking the grade on a
student's grade summary screen: Connection to SharePoint storage of
105 functionality assignments?
i.e.: Students getting D’s and F’s ;
juniors, girls, click on your class
From Teacher view (Gradebook?_ Ability to email out to select groups – and send a message to those
106 functionality ability to create groups – with as few clicks as possible student or students
looking for simple application
functionality of dropping lowest grade or more than one grade from the without having to drill down into
107 functionality composite grade. Grade history remains with gradebook. categories
108 functionality functionality: ability to enter multiple grades, comments at one time
109 functionality Grade adjustments - flexible, audit controls
110 functionality Grade book module accessible through teacher mobile devices
111 functionality Grade book module accessible to parents/students online
grade changes: ability to make change from summary page for class
112 functionality changes from summary view or from detail view
grade correction - entry through student grade screen or through class
113 functionality grade screen
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
114 functionality grade correction for dropped class - recorded, no affect on GPA
outcome in science might be
4,3,2,1, might be 90,80,70, could
Grade methodology flexibility - District may switch to be descriptions associated with
115 functionality standards/performance based grading (meets, exceeds, …) numeric ranking of a standard
Grade methodology flexibility - manage at the department or teacher
116 functionality level
grade reports include stats capability (mean, median & mode) & ability to
117 functionality create histogram/graph of results
118 functionality gradebook - "check all" - to check that an assignment has been submitted
gradebook - allow one or more teachers assigned to a class ability to edit
119 functionality in gradebook
gradebook edits - access from summary listing or from within the
120 functionality assignment
gradebook module feed SIS grades and transcripts without duplicate
121 functionality submission requirements
gradebook needs to be able to convert from % to a score easily & ability
122 functionality to change the weighting assigned if desired
i.e.: pie chart with grade
components: homework, tests,
final % of grade
graphs for grade distribution for
123 functionality gradebook to include charts & graphs an assignment/class total
124 functionality gradebook: ability to check something as submitted or not (no grade)
125 functionality grades - decimals allowed
grades can be entered as points, %, running points, letter grades - or any
126 functionality combination for a class.section
Grading module - if grade is missing, have notice/error flag (i.e.: teacher
127 functionality skipped a student in error)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
how would the SIS handle PE classes where during the semester, students
move through "sections" 4 weeks at a time, changing teachers - but
midterm and semester grades need to be a composite of the
128 functionality section/teachers
If looking at gradesheet for a teacher - see current grade in class (screen
129 functionality view or report)
if working from a whole-class screen for entering an assignment/grade,
130 functionality highlight the student that you are entering the grade for
import categories and assignments into other classes and across grading
131 functionality periods
Integrated Special Education Students: Ability to have a different test
series and gradebook for a special ed student. Want them integrated for creates confusion for others in
classroom with current
seating chart and attendance. // Or ability to designate an assignment as
workaround - Right now they
required or not, as long as it non-required assignments don't show on "exempt" one group or the other
132 functionality parent view. on each assignment.
133 functionality Maintain benchmarks (if moving to standards based grading)
maintain exited student's gradebook info as "inactive" if student transfers
134 functionality or drops class
135 functionality Make comments on an assignment/grade report that can be repeated
mass change feature for changing % and entering categories for all
136 functionality classes for a teacher
missing assignment option: printed 1 student per page or select many
137 functionality students
Missing assignments: multiple codes with different meanings. Each may
or may not affect final grade. Ability to differentiate:
Current System codes:
Blank - assignment not recorded, no final grade impact
X = excused from assignment (= "exempt"), no final grade impact
Z = assignment missing, 0 points, affects final grade
138 functionality 0 = assignment turned in, 0 points awarded, affects final grade
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
example: Term Paper assignment,
need gradebook to contain sub-components for an element that roll up total points/% broken into outline,
139 functionality into a single grade (second example: PE 5 points day/attendance) biography, note cards, content, …
need gradebook to have feature to show replacement grades with notes,
Retake a test, re-do an
comments / ability to select which grade to be chosen for this item assignment; could be more than
140 functionality identify item as a "replacement grade" one do-over
141 functionality offline grading - access to teacher portal off-site (web-based)
142 functionality option to enter only a due date in with a grade (skip start date if desired)
organize gradebook by item or by target for standards based grading i.e.: solving 2-step equation; multi-
143 functionality view assignments by target or chronologically step equation…
provide "pending" grade option - not excused, not 0, not "incomplete"
would use for partially graded
pending, excused = not factored into total grade; 0, incomplete, not work, for student who was absent
144 functionality excused = factored into total grade and received extension
Provide the ability to track and report on student progress on State
145 functionality adopted standards, benchmarks, or grade level indicators
146 functionality record and track extra credit (simply)
report card - drop down list of comments or free-form comments; set at building, for district, for all
147 functionality Comments maintained in table with security access set at desired level Jhighs, …
scoring sub-categories (target based grading) - go into each target and
148 functionality score it, roll up to single grade
149 functionality semester exam grade - can be made up of multiple components
150 functionality Semester grades
151 functionality show # correct, % correct, (if used) and grade for each item
single page screen view or printout option to see grade report for a
152 functionality student or all students in a class
153 functionality Snapgrades - similar features
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
Split block or team teachers to have both see the gradebook. (same at
154 functionality HS with PE)
155 functionality summary screen view: of a class period; of a student;
term grade for transcript - ability to select to "Submit Final Grade"
156 functionality ability to edit grade (set at a specific access level)
i.e. quarter grades roll into
157 functionality term grade in gradebook then rolls up into final grade semester grade
158 functionality track interim grades (needed for eligibility, real time grade reporting)
tracking ability without assigning a grade - i.e.: journaling - components
i.e.: for a term paper - note cards
of an assignment that can be added together for the grade on the checked in, table of contents,
159 functionality assignment references, outline …
160 functionality translate from points to percentages as desired
161 functionality view, edit, update multiple grades in single screen
Want to be able to use click devices and scantrons to import directly into
162 functionality Gradebook.
Weighting to get to total generated by system: major category % of total
grade and within the category, unlimited components with ability to set
163 functionality points for each or % of that total (Homework, quizzes, final)
Permit certain courses to have a negative weighting for calculating the
weighted GPA without any additional vendor custom programming ?less
164 GPA calculation than 1.0 or less than zero???
Provide the ability to exclude certain courses from the GPA calculation
165 GPA calculation without any vendor custom programming
Provide the capability to automatically calculate and report a cumulative
GPA as specified by IPSD algorithms and based on all course grades
received, or only selected academic grades without any additional vendor
166 GPA calculation custom programming
Provide the capability to automatically calculate and report a current GPA
by term or semester or marking period without any additional vendor
167 GPA calculation custom programming
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
Provide the capability to calculate and store multiple GPAs based on user
168 GPA calculation defined criteria
Provide the option of calculating and reporting a GPA for the current
169 GPA calculation grade term without any additional vendor custom programming
gradebook Ability to add an assignment for one class.period and copy it to the
170 features gradebooks for same or other teachers for additional class.periods.
gradebook ability to change a score or a grade (should include audit trail of previous in pinnacle, have to delete and
171 features entry, comment if needed) then re-enter
There are some things I do first
gradebook semester (vocab quizzes) that I
172 features Ability to change gradebook category weights at the end of a semester don't do 2nd semester
gradebook ability to drop a grade or group of grades: lowest in a category, two
173 features lowest in a category …
gradebook Ability to mark an assignment as "complete" without designating a score
174 features to be factored into the grade
gradebook Ability to sort gradebook display by grade low to high, high to low on
175 features screen
block view of other grades when
gradebook sharing view with student or
176 features ability to view a single student in gradebook view parents
gradebook
177 features Allow date for resolution for an incomplete
gradebook
178 features Allow entry of narrative description of an assignment / link to Blackboard
Allow for a teacher to define an unlimited number of assignments to a
gradebook class and to assign each assignment to a grading category such as a test
179 features or homework, etc.
gradebook Allow for the definition of an unlimited number of grading categories to
180 features be assigned to a class
gradebook Allow one grade type to be automatically converted to another, such as
181 features numeric grades converted to letter grades
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
gradebook Allow teachers to maintain and report student attendance data by class
182 features or course section
gradebook Allow the recording of a variety of grade types including raw score,
183 features percentage or letter grades, and numeric grades
gradebook Allow the teacher to assign weights to each identified category and then
184 features produce an average grade for the term based on the assigned weight
Allow the teacher to assign weights to each identified grade assignment
gradebook within a given category and then produce average grades for the
185 features category based on the assigned weight
gradebook
186 features Allow the teacher to designate both school- and teacher-level comments
gradebook Allow the teacher to establish grading categories and specific
187 features assignments
gradebook Allow the teacher to select and report multiple comments for each
188 features student per course
gradebook Allow the teacher to use either a traditional grading system or a standard
189 features benchmark scoring method
gradebook
190 features Allow tracking of skill/proficiency scores
gradebook Archive previous year’s gradebook structure, assignments, to pull the
191 features templates in and copy assignments
gradebook
192 features Calculate and store mid-term grades for a semester/year-long course
Cumulative class grade - converting score x weight composite and setting
gradebook ranges for %score to Grade conversion. Ability to set Grade conversion at
193 features teacher level or Department level or District level.
Does not require the teacher to prepare, configure, or intervene with
gradebook Web page information prior to allowing parents Internet access (the
194 features grade book is Internet-ready.)
gradebook Easy view or access to statistics for an entry (Assignment, test, exam, etc):
195 features Average, mode, variance, standard deviation
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
gradebook Grading method flexible to individual teacher (rubric with scores with
196 features grades) and can be combined within a single teacher's gradebook
Individualized program option - Ability to set "not for parent view" on an
item in the gradebook or other handling transfer of the gradebook items
gradebook to date for a student transferring into a class, or a student with an
197 features individualized program (special ed.)
gradebook Pass/Fail courses should be coded to only accept a P or F. Currently A, B,
198 features C, D can be entered - cumulative grade for Pass/Fail selection = P or F
gradebook
199 features Provide for the ability to enter descriptions of all class assignments
gradebook Provide for the ability to track assignment dates and due dates for each
200 features assignment
RTI – allow assignment receipt date, reason code, comments, in addition
gradebook to assignment grading to allow tracking of receipt date <> due date for
201 features patterns, RTI.
flag or indicator that would show that a comment is attached to the
202 gradebook view grade
Provide for a comprehensive grade book system that is integrated with
203 gradebook view the student grade reporting system
i.e.: ability to view or print that
they’ve met 2 of 4 English,
graduation Automatic credit checks / credit analysis (comprehensive and accurate for geography done and what they
204 credits counting all elective classes) still need
graduation
205 credits credit checks - functional by year in school
Have the capability to identify the classes a student has not yet taken or
graduation from which they can choose in order to complete graduation
206 requirements requirements
graduation Provide the ability to monitor a student’s progress toward graduation by
207 requirements maintaining and reporting credits earned by subject area
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
graduation Provide the capability to maintain attempted, earned, dropped, failed,
208 requirements and cumulative credits
graduation Report card to include Graduation Credit checks automatically mailed
209 requirements home when grades are mailed home
archive grade info - ability to see previous years (semesters)
210 historical grades automatic archival feature
211 historical grades Track history of "F" grades
View by Class: Capable of comprehensive sort of student grades for
specific classes (i.e. to easily identify which students should be placed in
212 historical grades an AP class, and to make future recommendations)
213 input Allow flexibility to change grading strategies over time
Allow for inputting of generic courses and grades for out of state/district
214 input transfer students
Provide for the recording of grades by file import from electronic grade
215 input book
Provide for the recording of grades by keyboard or mouse on class or
216 input student screens
217 input Provide for the recording of grades by mass entry
Provide for the recording of grades using update directly from web-based
218 input grade book
links & data
219 integration "Grade Drop Alert" - to parent, counselor
links & data
220 integration ability to capture info into the gradebook using clickers (smart response)
links & data
221 integration ability to pull up assessment and drop into gradebook if desired
Ability to use an electronic form for progress monitoring and have the
student's data (testing) be updated throughout the system (be in on a
K-5 electronic supplements are
links & data electronic supplement, behavior data referral form, the data warehouse being used currently as InfoPath
222 integration and report card) forms on SharePoint
links & data Allow for student demographic data to be transferred electronically from
223 integration the school-level system to the grade book
links & data
224 integration Allow school level curriculum data to be transferred to the grade book
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
links & data Allow the teacher to electronically save the final grades from their grade
225 integration book directly into the district-level grade reporting file automatically
links & data automated notification system - teacher driven and set as desired i.e.: if grade falls below a certain
226 integration notices move to staging area for review prior to send average, missing assignments
links & data
227 integration automatic scan and record into Gradebook
links & data comments / notes line for report cards - shows on report card (doesn't
228 integration need to show on transcript)
links & data
229 integration email parents with automatic grade updates
links & data
230 integration Gradebook ability to accept an import: such as census level tests
links & data Integrate with assessment data so that teachers can view test score
231 integration information for analysis and planning
Integration of Gradebook with Communications: Group selection from
select all students currently failing
links & data Gradebook for communications - individual email mail merge, letter the class; or all students with C or
232 integration creation. Note: mail merge should not 'cc' entire group - 'bcc' below on a test, assignment, other
Integration of Gradebook with Communications: Parent(s), all associated
staff, contact info easy navigation / connection with communication
links & data options (email, phone numbers,) "mail merge" via email or letter or
233 integration phone
links & data
234 integration integration with "BlackBoard"
links & data link back to assignment from grade view (pulls up from SharePoint if link
235 integration provided)
links & data Provide for automatic syncing of student drops and adds between the
236 integration district grade reporting system and the electronic teacher grade book
links & data Provide for the capability to electronically import class rosters into the
237 integration teacher grade book software from the school system software
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
links & data Provide the capability to maintain student portfolio information (e.g.,
238 integration projects, handwriting, artwork, etc.)
links & data
239 integration simple submission of quarter, semester, final grades to report card
links & data through gradebook - teacher-student communication about a particular
240 integration assignment
view attendance easily from gradebook view - ideally, a color fills in for an
assignment or a quiz. Date of that item checks against attendance &
links & data shades or colors that student's entry … or other way to easily see
241 integration "absent" during quiz or on a due date.
record Student Grading Period Grade Record to include recording of duplicate
242 components credits
record Student Grading Period Grade Record to include recording of option to
243 components count only best grade for repeat courses
record Student Grading Period Grade Record to include recording of option to
244 components exclude credit and GPA calculation for repeat courses
record Student Grading Period Grade Record to include recording of other
245 components miscellaneous credits
record Student Grading Period Grade Record to include recording of repeat
246 components credits
record Student Grading Period Grade Record to include recording of waiver
247 components credits
Allow for advanced placement and honors courses to have a higher
course weight than regular courses as specified by IPSD standards and is
record layout - easily configured by the IPSD staff without additional vendor custom
248 grades programming
record layout -
249 grades behavioral info captured for report card
record layout - Free form comments, multiple lines attached to any grade record, specific
250 grades to an assignment, or specific to student's grade for an assignment
record layout - include "open field" for adding comments on grading record. Each grade
251 grades should allow entry of multiple comments.
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SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
record layout -
252 grades Provide the capability to maintain GPAs for an indefinite period
record layout -
253 grades Record student entry, withdrawal, and withdrawal reason information
record layout - Student Grading Period Grade Record to include recording of duplicate
254 grades credits
record layout - Student Grading Period Grade Record to include recording of option to
255 grades count only best grade for repeat courses
record layout - Student Grading Period Grade Record to include recording of option to
256 grades exclude credit and GPA calculation for repeat courses
record layout - Student Grading Period Grade Record to include recording of other
257 grades miscellaneous credits
record layout - Student Grading Period Grade Record to include recording of repeat
258 grades credits
record layout - Student Grading Period Grade Record to include recording of waiver
259 grades credits
record layout -
260 grades Support the maintenance of credits earned for student courses
record layout -
261 grades support weighted grades
record layout - table of grading comments. Ability for teacher to add comments that
262 grades would appear at the top of the list of comments to choose from.
principal: run D&F report;
Spec Ed caseworker - see
assignments and grades for
students in caseload
ability to create reports/view grades if authorized access - screen view or counselors - to see students on a
263 reporting send to printer as preferred watch list
Ability to print a class listing, flexible sort order with a blank worksheet i.e.: Looks something like an excel
264 reporting grid for teacher use sheet with lines
i.e.: see current math grades for
all students who took a specific
ability to view and report grades with flexible selection criteria, from math course freshman year ; look
265 reporting prior years up grade for a reference letter
266 reporting ability to view grades from prior periods - trends
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
267 reporting ability to view reports to screen before printing
Allow for course comments to be printed on the report card or progress
268 reporting report
Allow for the searching, sorting and report of weighted courses, including
269 reporting AP & Honors courses, for data analysis reporting
Allow the user the option to print daily, period, or course attendance on
270 reporting the report card
Allow the user to easily design and print IPSD specific permanent record
271 reporting labels, which may include any student data elements
272 reporting bilingual capabilities (grade reporting)
select the fields we want and then
273 reporting custom grade report capability organize it the way we want
274 reporting excused assignments should be visible on reports
275 reporting GPA listings - flexible sorting, flexible selection criteria
276 reporting Grade printing by category, or chronologically
Gradebook update (principal view) - ability to see when teachers last
277 reporting updated their gradebook
278 reporting Missing Grade Report - final grades, by teacher, course
279 reporting Missing Work Report - for one student or for a class
Permit the computing of class rank (district defined);
280 reporting Include class rank on the report card
pre-designed grade report - single page per student; summary 1-page per
281 reporting class
Print grade reports with student names or ID numbers. Ability to
282 reporting randomly sort the printing of ID numbers on a grade report with IDs
Print grade reports with student names or ID numbers. Ability to
283 reporting randomly sort the printing of ID numbers on a grade report with IDs
Print out grade book - looking for efficiency of paper-use, display &
284 reporting formatting easy to read, follow
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
printing of grades onto a manageable summary sheet - one page per
preparing for conferences - want
student to click students with conferences
285 reporting and ability to select (click to include) students for summary sheet printing for that day
Process progress reports and grade reports as separate procedures
permitting progress grades to be computed separately from stored
286 reporting grades
287 reporting Progress Report - includes comments
288 reporting Provide a variety of standard reports to be printed for grades
Provide ability for students to change tracks within school year and
289 reporting produce one report card documenting marks earned in both tracks
290 reporting Provide ability to sort report cards by programs or other student field
Provide the capability to allow students taking courses in multiple
buildings within the school district while having report cards printed at
291 reporting the home building
Provide the capability to hold the printing of a grade report or transcript
based upon a student “hold” on his/her record due to reasons such as
292 reporting overdue library books, outstanding fees, etc.
293 reporting Provide the capability to print alpha and numeric grades on report cards
Provide the capability to print building- or district-level message on all
294 reporting report cards (e.g., school announcements)
Provide the capability to print individual student report cards, transcripts,
295 reporting and interim reports on demand
report grades for a specific student - easy selection of students to include
296 reporting for printing
297 reporting Report that aggregates grades, comments and behavior records
298 reporting reporting of student whose grades are trending downward
Selection criteria in printing 1-page grade reports for students, allowing
299 reporting selection of any students to be included. (Making the Grade)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
System allows the user to create user-defined reports drawing from any
300 reporting data element in the student information
reporting -
301 canned class rank list
reporting -
302 canned comment usage report
reporting -
303 canned district-defined report card
reporting -
304 canned eligibility lists
reporting -
305 canned eligibility lists based upon school specifications
reporting -
306 canned failure letters
reporting -
307 canned failure report / A+ report
reporting -
308 canned grade distribution by section report with totals and percentage
reporting -
309 canned grade distribution by teacher report with totals and percentage
reporting -
310 canned grade distribution report (by school, teacher, department)
reporting -
311 canned grade distribution report including percentages
reporting -
312 canned grade exception reports
reporting -
313 canned graduation requirements report
reporting -
314 canned honor rolls
reporting -
315 canned incomplete/missing grade report
reporting -
316 canned permanent record labels
reporting -
317 canned student transcripts
reporting -
318 canned teacher grade input scanner forms
reporting -
319 canned teacher grade verification report
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SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
reporting -
320 canned teacher grade verification report including detailed comments
reporting - Ability to hide or show class average as wish on a report and to parent
321 gradebook portal
reporting -
322 gradebook Generate reports for 87% or below
reporting - Print missing assignments, sort by missing assignments, print out if
323 gradebook missing assignments this week
(i.e.: driven by parent records
reporting - Permit the printing of report cards for multiple members of a student’s mailing address rather than from
324 report cards family including a father or mother that lives at another location the student file?)
reporting - Permit the printing of report cards for other contacts on file such as (i.e.: driven by other "authority"
325 report cards relatives or case workers address field?)
reporting -
326 report cards Permit the user to easily customize the report card layout
Permit the user to sort and select report card printing on various fields.
reporting - Must include sort and select by: School, Grade, Homeroom, Counselor,
327 report cards Advisor, Zip code
reporting - Permit users to select from among several stored report card formats at
328 report cards the time of printing
reporting - Provide ability to produce both traditional and “Standards Based” report
329 report cards cards
Provide the capability to easily design and print individual student report
reporting - cards, transcripts, and interim reports on demand to IPD’s specifications
330 report cards and needs
reporting - Provide the capability to print 4 quarter, 2 semester, 2 exam and 4
331 report cards progress grades on report cards
reporting-
332 transcript Allow the user to optionally print a student’s class rank on the transcript
reporting-
333 transcript Allow the user to select and print GPAs on the transcript
reporting- Allow the user to select and print specific immunization data for the
334 transcript student on the permanent record
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SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
Allow the user to select specific tests, administration date, grade level of
reporting- the student when test was taken, and corresponding test score data to
335 transcript print on the transcript
reporting-
336 transcript Permit the user to customize the transcript layout
reporting- Provide the ability to sort by grade, homeroom, class section, or student
337 transcript the standard transcript or permanent record production run
Provide the capability to list credit sub-totals by category (example:
reporting- when sorting by user-defined category, will sub-total each category with
338 transcript the number of credits earned in the category)
reporting-
339 transcript Provide the capability to list the course credit earned for each course
reporting-
340 transcript Provide the capability to list the credit possible for each course
reporting- Provide the capability to list the term, semester, or year the course was
341 transcript taken
reporting-
342 transcript Provide the capability to print a grade legend on the transcript
reporting- Provide the capability to print cumulative attendance data for all years
343 transcript attended at that particular school
reporting- Provide the capability to print cumulative attendance data, including
344 transcript excused and unexcused absences and tardies, for current year
reporting- Provide the capability to print general notes or comments on the
345 transcript transcript that are specific to the graduating class
reporting- Provide the capability to print or input prior high schools attended
346 transcript information
reporting- Provide the capability to print student entry, withdrawal, and withdrawal
347 transcript reason information on the transcript
reporting- Provide the capability to print student-specific honors and awards on the
348 transcript transcript and the date the honor or award was received
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
Provide the capability to print up-to-the minute grade data, including
reporting- courses currently enrolled or taken and completed prior to the end of the
349 transcript year
reporting- Provide the capability to print user-defined groups of transcripts (e.g.,
350 transcript individual transcripts, transcripts for entire school, etc.)
reporting- Provide the capability to print user-defined items on transcript (example:
351 transcript drivers ed, community service hours, consumer ec Proficiency exam)
Provide the capability to sort courses by user-defined categories in
reporting- addition to year (e.g., language arts, social studies, mathematics, science,
352 transcript foreign language, etc.)
reporting-
353 transcript Provide the capability to sort courses by year on the transcript
i.e.: just look at homework or just
354 screen view ability to view grades for one category quizzes …
Cumulative transcript view of all classes for a student: View high level
grades of quarters, exam, class grade on screen by student & ability to
355 screen view print this in report form for students
Note: teachers like color in
356 screen view Visual display to incorporate color, highlights, superscripts, other Pinnacle, i.e.: red = unexcused
357 seating chart auto-grouping - select a student randomly; put into groups randomly
358 seating chart display easy to view across rows
359 seating chart drag and drop students on seating chart
360 seating chart seating chart include student photos
361 seating chart seating chart incorporated into grading module (teacher driven input)
IEP students may be taking
ability to pull in Pass/Fail courses without teacher needing to over-ride courses pass fail. Don't want
362 semester grade the grade grade moved in error.
363 transcript ability for SIS to calculate GPA for core classes only
364 transcript Ability to access transcripts for students no longer in the district
365 transcript ability to generate electronic transcripts for transmittal per requests
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
allow transcript grade edits - with audit trail, notices, automatic recalc of
366 transcript GPA
Body of the transcript should include: school name, school year, semester
grades, course name (specify honors or excluded), code number,
department, grade, credit earned, semester GPA, cumulative GPA, total
367 transcript credits earned, and PSAE test results
368 transcript electronic transcripts - compatible with Docufide/Naviance
Explanation/Key that includes a grading scale, honors classes, and
369 transcript excluded from GPA classes.
GPA and transcript should include all courses regardless of school
attending (some cross-attendance between high schools,) COD, online,
370 transcript prior attendance
grade correction - recalc GPA and update transcript automatically for
371 transcript prior semester
Historical Transcripts (electronic) - available for post-graduate or transfer
372 transcript forwarding as requested
373 transcript If looking at transcript - see GPA (screen view or report)
include testing and scores on student transcript -PLAN, ACT, PSAT, SAT
374 transcript and PSAE
375 transcript non-ranked, "Unofficial" Transcript view/print
Provide the capability to archive student transcript data and
376 transcript demographics for easy accessibility
Provide the capability to easily produce transcript data in electronic
377 transcript format for post-secondary institution
Provide the capability to exchange student transcript data utilizing LANs,
378 transcript WANs, and the Internet
Provide the capability to perform inter-school transfer student transcript
379 transcript data within the school district
Provide the capability to transfer student transcript data to other schools
380 transcript outside the district
Replacement of or compatibility with Transcript software:
381 transcript (Docufide/Naviance)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
simple way to characterize a course as one the district provides and one
382 transcript that a student needs on a transcript but was completed elsewhere
Summer school attendance and grading information must be pulled into
383 transcript the transcript as it does during the regular school year.
Transcript – ability to view by year, by subject, by department -
384 transcript meaningful display
385 transcript Transcript – GPA calculation needs to be running current GPA
Transcript detail: semester grades, course name (specify honors or
excluded), code number, dept, grade, credit earned, semester GPA,
386 transcript cumulative GPA, total credits earned, and PSAE test results.
Transcript format requirements should be: high school name, address,
telephone, fax number, student name, ID number, birth date,
parent/guardian name, address telephone number, birthplace, gender,
grade level, counselor, grad year, grading scale. Flag for: Consumer Ed,
US, IL Constitution, graduation date. Also an explanation that includes a
387 transcript grading scale, honors classes, and excluded classes from GPA.
388 transcript transcript module included or should link to other product
389 transcript Transcript sorted by different fields (i.e. curricular areas, year in school)
390 transcript transcript update logic - post grades to transcript at end of grading period
Transcript view - multiple view options (sorted by year, by academic
391 transcript curricular areas, other)
transcripts available (for view, printing to screen or paper) for individual,
392 transcript by grade level, by school, or by counselor (grade level or by school)
Transfer Student transcript info and GPA - Ability to enter class info,
weights and grades for transfer students without adding to District's
393 transcript course database
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Grades and Transcripts
A B C D E F
1 Vendor Response
integrated
2 Category Requirement Included? with other Vendor comments Examples
View current grades in transcript view - even if semester in progress. On
394 transcript screen view (as well as print out option)
395 transcript View historical transcripts for a student (to screen, printout options)
396 transcript weighted and un-weighted GPA on transcript
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Health Info
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Some health office workers will
need much more prompting than
3 access & control Accommodate tiered authorization of users others
4 access & control Complete audit trail of date stamp, time stamp, ID of person entering
Security & Privacy features necessary - Health only role with access to
5 access & control entering health/medical information
Accident Reporting - Coded as accident report to allow generation of
6 compliance accident reporting paperwork
Compliant Charting: Time, dosage, name, etc, no edits allowed once
posted (ok to "post" overnight.) Corrections must be made using a
separate "error recording process." Must have 100% compliance for
7 compliance medications dispersal.
8 compliance FERPA compliant, HIPAA compliant
Screening panel - State reporting library: for sending Vision, dental and
9 compliance immunization into IWAS
data
10 components accident/injury reporting - enter descriptive info into log
Fields used:
-Immunizations
-Physicals
-Dental Exams
-Health Notes
-Health Concerns
-Nurse office visit
-time
data -reason
11 components -notes
data
12 components maintain health card info including date of physical, sports eligibility flag
data
13 components record health office visits (view, scroll, edit, report)
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SIS RFP APPENDIX A
Health Info
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
data
14 components retain historical data of health info
data store health concerns as a table with update capabilities - codes with
15 components meanings
easy access to student info when student enters office (thumb print / scan
16 data entry ID)
general
17 requirements ability for parents to waive privacy of health alerts - allergies, seizures, etc
so that the student s at opposite
ends of the district will have a
baseline for their health plan and
general they can put in the standards and
18 requirements Ability to enter standardized health care plans then tweak
Ability to list to screen or print listing of who is compliant on
204 can immediately see the
general immunizations by code: System count of days between immunizations to reason on why someone is not
19 requirements designate compliance compliant through SNAP
general
20 requirements Charting – have ability to build templates for best practice standards.
Health info should be stored in SIS. One screen with picture, id, and
general information – should not have to go to so many screens. Security and
21 requirements controls.
general Inclusion of an immunization panel – to know who is compliant and why
22 requirements they are non-compliant on immunization.
Libraries – under charting, broken down by nursing process: Injury, illness,
case management or other. Assessment – physical exams and categories.
general Ability to include user additions. Health services and outcomes and
23 requirements demographics.
general
24 requirements Library of forms and charting, maintained by Health Services.
general
25 requirements Library to include drugs with instructions for medications for pediatrics
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Health Info
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
general Scheduling: Calendar for screening, IDPH says re-screen in 2 weeks, can
26 requirements schedule a time for rescheduling the vision screening
links & data
27 integration Ability to download from State updates on the immunizations
links & data Ability to link to physician offices for transfer of athletic medical forms,
28 integration other
links & data ability to show (privacy waivered) alerts - allergies from health module to
29 integration student profile/dashboard view
links & data
30 integration access of health concerns from teacher view
links & data Attendance – ability for health office to update attendance record with
31 integration info about student's status, location (from health office or parent contact)
links & data Flag on student view screen (demographic, attendance) for when a
32 integration student has a health issue
links & data
33 integration health information available for parent view through parent portal
links & data
34 integration integrate SIS with medical module or with SNAP
links & data
35 integration Medicaid billing feature for reimbursement requests
links & data
36 integration real time integration between SIS & Health info for updates
If we go to disaster status at a
building, can send RNs to a
links & data different building to triage and
37 integration remote access - from PDAs, Palm, laptop, etc charting the students on the site
links & data S.N.A.P.( replace or integration with) to record and track health issues,
38 integration immunizations and physicals
Flexible reporting - By School, grade level, teacher – how many non-
compliant, list of alters (allergies), secondary – how many athletes are up
39 reporting to date on their physicals. Vision/Hearing.
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SIS RFP APPENDIX A
Health Info
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Mumps, measles, exposure: if
need to pull a report – can pull
report on ANYTHING from library
– within 20 minutes, can identify
all of he students at risk for a
40 reporting flexible reporting - select by any elements situation
41 reporting Summary reports (coordinator) for each building
line graph with peaks and flows
within two lines… peak flow graph
that is color-coded and based on
child’s personal best. I.e.: 480
Use of charts and graphs. Diabetics, hypertension, asthmatics, when liters a minute…. 80-100% =
42 reporting chart, it flips into a graph. “green”, pull it up for the parent
i.e.: IDPH says 28 days = month in
Illinois. Ability to talk to someone
If using SIS product, looking for RN on product side with knowledge of who really knows and can
43 vendor support state codes for immunizations. communicate on the issue
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Home Portals
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
accounts & fee fees associated with portal pay method important - ideally no mark up
3 payment costs for online purchase (fee payment, food service, other)
accounts & fee Integrate with Chartwell food service – Balance reporting; Negative
4 payment balance warnings
accounts & fee
5 payment Online fee payment ("shopping cart")
accounts & fee online pay - accept debit or credit or print payment voucher to mail
6 payment check
accounts & fee view of account balances (food service, fees & district charges,
7 payment additions & building-owned collections)
i.e.: if grade drops below
8 alerts Ability for parents can set parameters for generating email for alerts. something
parent selected option (with default) for frequency of alerts - weekly,
9 alerts monthly, any F, any tardy …
10 alerts Warnings and Alerts: Attendance, Account Balances
11 communications ability to select preferred method of communication
ability to send & receive email with teachers: Click to communicate
12 communications with the teacher to send an email to the teacher from parent view
ability to update email and to add multiple email addresses matching
13 communications to parent(s), student through home portal
conference
14 scheduling feature for signing up / scheduling conferences (online)
15 demographic info ability to initiate a change of address request
Parent-controlled info managed through Home Portal including, phone
numbers, contact info, address change request, health info, emergency
contact info, other info - only able to edit fields that parents are
16 demographic info accountable for
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SIS RFP APPENDIX A
Home Portals
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
nightmare for ELL in particular (9-5
general easy re-set option for passwords (i.e.: through email automated system hours in current manually
17 requirements like banks & other heavily-secured systems do) managed security system)
general
18 requirements home portal info available to both student and parents
Log / track all grade and assignment information that has been
general reported via inbound or outbound access. The system must be able to
19 requirements produce a contact log for a particular student.
general Multiple students per family - Navigation from single parent portal &
20 requirements ability to map to one or more students
general
21 requirements one site for signing into SIS, Blackboard and SharePoint
reduce clicks for seeing different items from home - grades, fees,
general homework, library system, SharePoint, schedule messages … also
22 requirements Naviance - applications
general
23 requirements report back - did parent open/view grades, email, etc?
general see staff assigned to each student (Dean, Counselor, Teachers, Case
24 requirements Worker…)
Single point of entry for any system that parent/student would be
general accessing: Blackboard, homework hotline, grades, attendance,
25 requirements registration, fee payment, All using single log in
general Student portal - separate student portal - homework, communications,
26 requirements calendar, schedule
general Student portal that goes beyond grades. I.e.: surveys to kids…. Get
27 requirements their opinion on something integrated with survey monkey?
general
28 requirements verification/edit of entry - possible change reporting?
link to activities &
29 athletics Online athletic participation registration
link to classroom Ability to notify parents of missing or upcoming assignments via
30 info telephone or email, or parent portal
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Home Portals
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
link to classroom
31 info Ability to see missing assignments easily
Allow parents access to their own student’s grades and attendance
link to classroom data via the Internet by providing a randomly-generated PIN number
32 info per student or other appropriate security
Allow the teacher to provide the following data for each student
through parent portal: (Student name, Class, Classroom assignment or
activity, Date of assignment or activity, Student mark or grade, Class
link to classroom average for each activity, Final average, Bar graph (student vs. class
33 info average), Attendance
Allow the teacher to provide the following data for each student
through parent portal: (Student name, Class, Classroom assignment or
activity, Date of assignment or activity, Student mark or grade, Class
link to classroom average for each activity, Final average, Bar graph (student vs. class
34 info average), Attendance
i.e.: Student Assignments Report
showing assignment desc, due
date, category, grade, points
possible, letter grade. Header to
link to classroom include class, student, teacher,
35 info canned reports from school email
link to classroom
36 info Comments on assignments/grades viewable from student portal
link to classroom
37 info missing assignment, missing grades report
link to classroom
38 info parent view of current grade (at any time, not just end of term)
link to classroom progress monitoring - ability to share graphs & other through parent
39 info portal
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SIS RFP APPENDIX A
Home Portals
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Provide configurable minimum and maximum thresholds for grades. If
grades exceed maximum thresholds or fall short of minimum
thresholds the system must allow for messages to automatically be
link to classroom sent home to parents of superior or poor performance via telephone,
40 info email, or through parent portal.
link to classroom Provide parents with ability to view possible points, score ranges,
41 info average and weight for assignment grades.
link to classroom
42 info replace or connect to "Blackboard" - homework posting, assignments
link to classroom
43 info Report card online if selected
link to classroom
44 info Report missing and future assignments.
link to classroom
45 info View grades, credits, transcript, test scores (ACT/SAT)
link to classroom
46 info View of attendance record for their student(s)
link to classroom
47 info want to see GPA displayed & current class rank
scheduling &
48 registration Access to 4-year individual plan - original and updated
scheduling &
49 registration Access to schedule request module & access to 4-year individual plan
scheduling &
50 registration Easy registration process for guardians or parent
scheduling & Online registration with edits & verification of parent and student
51 registration information
scheduling &
52 registration Online scheduling requests with edits & verification
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Permissions are set for “71” – the
outplaced school at 204. Need to
Ability for the "Home school's to see the outplaced students at their allow access to view these
3 access & control school. students
data
4 requirements 3-year re-eval dates
data
5 requirements 504 plans (accommodations)
data
6 requirements ability to maintain pre-enrollment data
data Allow tracking of behavior - flexible recording of descriptive writeups;
7 requirements track social, emotional issues
data annual review and 3-year re-eval dates for IEP students, accessible by
8 requirements teachers
data
9 requirements capture "Indicator 13"
data
10 requirements capture "outcome data"
data
11 requirements capture eligible but not receiving services
data
12 requirements capture in-district vs out of district (parochial attendance)
data
13 requirements Capture SWAN (Strengths, Weaknesses, Areas of Need)
data
14 requirements IAA - ISAT alternative assessment
data
15 requirements Maintain historical data of test scores, norms and assessments
data
16 requirements Maintain Special Ed information including accommodations
data
17 requirements Medicaid eligibility - services that can be billed
data
18 requirements Medicaid number
data
19 requirements Need to capture Case Manager
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
data Out-of-District Certification: certification of out-of-district programs
20 requirements serving district students (for tracking, reporting)
data
21 requirements record and track screenings - date, info of historical record of screenings
data
22 requirements record case study for non-eligible students (tracking for RTI)
data
23 requirements Re-eval date
referrals - Case Managers need to know referrals in their case load; See
data BIP (behavior intervention plan), OHI (Other Health Impaired), SLD
24 requirements (Speech/Language), life threatening seizures
Response to Intervention (RTI) - must allow tracking of progress,
data intervention
25 requirements track for previous years as well currently tracking on paper
data
26 requirements Special Ed Assigned IEP Teacher
data
27 requirements Special Ed entry date
data
28 requirements Special Ed exit date
data
29 requirements Special Ed Interventions with details and date
data
30 requirements Special Ed Next IEP Date
Special Ed Placement Status: Placement, Under Consideration, Evaluation
data completed, or Ineligible for services
31 requirements Also, which program, public/private, outside district
data
32 requirements Special Ed Plan information: Goals and Objectives
data
33 requirements Special Ed program
data
34 requirements Special Ed type / handicap
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
data Special Ed Undergoing Evaluation Flag / table of values, maintained by
35 requirements Special Ed Admin flagged for possible IEP services
data
36 requirements store and track information for students with alternative placements
data
37 requirements track "at risk" (not same as special ed)
data
38 requirements track 13s who are truly graduating late
data
39 requirements tracking and storing comments/notes
data
40 requirements Transition Plan: community experiences
data
41 requirements Transition Plan: date of transition plan development
data
42 requirements Transition Plan: date of transition plan review
data
43 requirements Transition Plan: employment or post school adult living information
data
44 requirements Transition Plan: free form narrative section to describe student needs
data
45 requirements Transition Plan: instructional activities section
data Transition Plan: modifications for testing, tests included, and alternative
46 requirements assessments
data
47 requirements Transition Plan: parent contact and permission information
data
48 requirements Transition Plan: vocational assessment skills information
data
49 requirements transportation info
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Allow staff to create individualized plans such as IEPs and their sub-
components such as individualized transition plans; Include present level
50 features of performance, goals, objectives, services, criteria, and participants
Allow routine data exchange with other district databases (options include
51 features diskette exchange, electronic exchange, etc.)
Allow specification of type of special transportation required and whether
52 features adapted
Allow staff to add areas, goals, objectives, and criteria in their own words
53 features (free form)
54 features Allow student file transfer between schools and local district, electronically
55 features Allow user to enter a number of user-defined goals and objectives
Allow user to enter and store large amounts of text in a single extended
56 features data field
Allow user to identify a minimum of six objectives for each goal; objectives
should include evaluation method, criteria for mastery, projected date for
57 features completion, review date, and level of accomplishment at time of review
Allow user to insert areas, goals, objectives, and criteria by selecting from
58 features a database designed to address needs of special education students
Allow user to insert areas, goals, objectives, and criteria in preferred
59 features language of student or parent, such as Spanish or Japanese
Allow user to insert student’s name and pronoun automatically when
inserting goals and objectives from a database, including Spanish
60 features pronouns when Spanish is student or parent’s preferred language
61 features Allow user to maintain activity logs (e.g., who printed report and when)
62 features Allow user to print all or part of draft and final versions of IEPs
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Allow user to track funding sources related to special education programs
63 features and services
Allow user to track implementation of each student’s IEP, date initiated,
64 features date of review, evaluation procedures and time in regular education
Allow user to track least restrictive environment to ensure that special
education services, programs, personnel, and students are fully integrated
within general education of district, including services from other agencies
65 features and organizations
66 features Allow user to track special education staff development by topics
Allow user to track students for eligibility for extended school year (ESY),
67 features type and amount of special education services provided
Automates calculation of overall timeline taken for referral process as well
68 features as timelines for discrete steps within total time frame
Calculate a student’s FTE automatically by interpreting special education
69 features data for student and student’s schedule
Creation & maintenance of behavior management plan with discipline
actions and plan that prints separately (This capability should be available
70 features with integration with school-level application program.)
71 features Due process timelines: track and notify missed dates, upcoming dates
72 features Enable user to track preferred language of student and parent
73 features Have capability to transfer special education data and IEPs
74 features Include a library of over 10,000 goals and objectives for use in IEP
75 features Include a spell checker for use in narrative sections
76 features Increments grades upon end-of-term promotion automatically
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Lets teachers take student data files home and work off-line or have dialup
access from main database application; updates override original student
77 features data as long as user has proper security rights
Permit specification of supplemental aids/services required and Include
78 features assistive devices
Permit specification of timelines and strategies employed during student
79 features support team process
Provide a notes section within IEP that Allow staff to record information
that Support IEP meeting decisions, including options considered/rejected,
discussion of regular education participation/modification, discussion of
assessment participation, graduation consideration, ESY eligibility, and
80 features discipline plan
Provide a section for a transition services plan that can be completed
during IEP development and Allow for the maintenance of transition
81 features services plan data fields:
Provide capability to have grade promotion to be determined by age of
82 features student rather than grade level for special education students
Provide standard sentences for user to choose from for use in IEP when
83 features appropriate
Provide the ability to track and report on students with disabilities served
by school or district (for federal count in December) to include referrals and
services, type of special service delivered, and hours in related services
84 features delivered
Provide the capability through workflow process to notify the physical
education department of adaptive physical education required by the
85 features special education student during the IEP development process
Provide the capability through workflow process to notify the school nurse
86 features of any medical alerts discovered during the IEP development process
Provide the capability to notify the district Special Education department
through a workflow process of students referred by teachers to the Pupil
Study Teams for evaluation and from Pupil Study teams to IEP Team for
87 features Evaluation
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
i.e.: attends 2 days a week, 1/2
days, 2 sets of 1/2 days M-Th pm
88 functionality System needs to handle different enrollment patterns plus Fri am…
general ability to handle capture and historical records for 3-4,000 students plus
89 requirements ELL
general
90 requirements ability to track services provided to students under age 3
general
91 requirements access to Special Ed information real time
general Data item link to online view of Special Education policies & procedures
92 requirements for each item.
general
93 requirements entry and maintenance of special ed info without needed separate system
general
94 requirements grade <> progression - student could have 3 years or 2 years of ELL
general
95 requirements handle 14.5 years plus
general
96 requirements handle dual enrollment - am and pm (used for special ed)
general
97 requirements handle pre-K (3 year olds)
general system needs to handle grades "EC-1" "EC-2" "EC-3", post-grade 12 until
98 requirements age 22
general system tracks IEP task status/completion in IEP process (automated for i.e.: evaluations, parent notices,
99 requirements tasks where possible.) IEP meetings,
links & data Ability to share certain health concern info (allergies, seizure, …) from
100 integration health records
links & data enrollment dates for Special Ed (begin/end or open) - maintain and should
101 integration match IEPoint info
links & data IEP to integrate with the SIS – 504 plan all teachers are responsible for
102 integration implementing
links & data
103 integration integrate IEPoint (special education tracking data) with the SIS
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
links & data Printed version (pdf) of IEPoint plan into SharePoint or other library
104 integration system to allow for read-only without IEPoint licensing issues?
links & data Special Ed - integrated to Gradebook (for teachers with this student in
105 integration class,) Counselor's view, Dean's view, Student Profile
links & data Tie to IEP - plan details (in IEPoint) or maintained in SIS. Ability for
106 integration teachers and support staffing with contact with this student to view plans
Allow any and all Special Education data fields to be combined with other
107 reporting student information for analysis and reporting
108 reporting Allow user to include user-selected data elements in student report
109 reporting Allow user to preview all reports on screen prior to selecting for printing
110 reporting Allow user to print blank IEP forms
111 reporting Allow user to print notes section separate from IEP
112 reporting Allow user to print progress reports based on IEP goals and objectives
113 reporting Allow user to print transition services plan separate from rest of IEP
Availability of State-required format for printed forms (Reports include state
114 reporting FTE reports and federal report due from December count.)
115 reporting Creation of notices, memos, reports, and lists
Enable user to print lists counting and calculating new data such as
counting by disability, calculating number of days between referral and
116 reporting assessment
Enable user to print lists with multiple selection criteria such as notification
117 reporting of “annual review in two months or triennial review in next two months”
Enable user to print lists with single selection criteria such as notification of
118 reporting “annual review in two months”
Enable user to print reports as directed by court order including detailed
119 reporting consent decrees
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Enable user to print reports in preferred language of parent; examples
120 reporting include parent notices, IEPs, etc.
Enable user to print routine compliance reports on individual students,
121 reporting schools, departments, teachers, psychologists, and administrators
Enable user to print routine school management reports such as class
122 reporting rosters
Forms editing: Allow user to revise forms such as enrollment form, IEP,
123 reporting minutes, parent notices, and rights in different languages
Maintain and track notices, letters, forms, etc., that each family receives,
including evaluation permission, permission for placement, last date
124 reporting parents given due process rights
Pre-defined memos, notices, reports, and lists including initial screening,
referral and assessment, IEPs, progress reports, parent communication,
125 reporting graduation, transfer, or minutes
126 reporting Provide capability for letters to be formatted to fit in window envelopes
Provide capability to list students dually enrolled in private school and
127 reporting receive special
Provide capability to print a due process checklist for each special
education student (Items included in report are: student name, date of
birth, grade, and parent’s consent for evaluation, and vision/hearing
128 reporting screening dates and follow-up.)
Provide capability to print a listing of personnel providing services to active
students, with sections that include: count of special education teachers
for students ages 3-5, count of special education teachers for each primary
exceptionality for students ages 6-21, and count of other related services
129 reporting for students ages 3-21
Provide capability to print a listing of students whose IEP review date falls
within month specified; items included in report are: student name, IEP
130 reporting Review Date, school, grade, primary exceptionality, age, and date of birth
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Provide capability to print a listing of students whose IEP review date or
three-year re-evaluation date falls within current school year; items
included in report are: student name, school, grade, primary special
education teacher, primary exceptionality, related services, IEP review
131 reporting date, and three-year re-evaluation date
Provide capability to print a listing of students whose latest primary,
secondary, or other exceptionality evaluation is older than three years from
date specified; the report is sorted by student and Include following items:
student name, school, primary exceptionality, age, last primary
exceptionality date, last other exceptionality date, last vision screening
132 reporting date, and last hearing screening date
Provide capability to print a special education student report sorted by
name, school and grade, teacher, or ethnic code, and sex; sample terms
included in report are: student name, school attending, grade, and
133 reporting primary/exceptionality
Provide capability to print all student data for each active special education
134 reporting student
Provide capability to print all student data for each student who has
135 reporting withdrawn from special education program
Provide capability to print all students withdrawn during current year; the
report Permit subset print of exit for students ages 14 through 22 and lists
each primary exceptionality and groups total students by disability, exit
136 reporting reason, and age
Provide capability to print selected or all special education data for each
137 reporting special education staff member
Provide capability to print summary data for all special education staff
members with items included in report such as staff name, identification
number, social security number, home school, position, percent employed,
138 reporting address, and telephone number
Provide capability to print summary student data for each student who has
withdrawn from special education program (Items included in report are:
student name, primary exceptionality, termination date, termination reason,
139 reporting etc.)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
IEP Special Ed
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Provide for on-line access of Special Education information by users with
140 reporting appropriate security authorization
Provide the capability through a workflow process to notify special
education staff of special education students when they withdraw from the
141 reporting school or district
Parochial students attending for
speech services only - not to be
included in district counts / are
142 state reporting Ability to code as services only included in services counts
Early Childhood (EC) Outcomes - must be maintained, tracked and sent to
143 state reporting state
144 state reporting flexible extract of required spec ed data for state reporting
145 state reporting Reason codes for delayed start to Early Childhood Services
146 state reporting Special Ed code in SIS for state tracking, matching state supplied codes
may enroll for staring 3rd birthday
in the middle of the week, need to
Start date for Early Childhood Services - ability to enter date for which make sure gets to transportation
147 state reporting services are to begin / first day of services prior to pickup
year end Ability to code student's for next year roll-over: back into preschool, to
148 processes Kindergarten, outplaced
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Library System
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
ability to send patron update info (assuming separate system) to library
system to update, add or delete patron records for new or un-enrolled
3 features students
4 features access to student ID, ability to scan and capture ID number from barcode
access to student passwords, log-in / or login with student ID number and particularly in lower grades - often
5 features ability to re-set password have to help student access
Library system able to handle dual enrollment, dual staff assignments
6 features (student in more than one building, staff in more than one building.)
7 features pull "patron" data from SIS into library system - students & faculty
8 features replace library system (circulation & patron records)
student picture viewable in patron view mode (using SIS student stored
9 features picture)
10 features use for textbook tracking, fines, overdue books …
links and data
11 integration connection to communications in S.I.S. for sending emails, notices
links and data
12 integration feed book fines to ERP system / into fees & finances management in SIS
links and data
13 integration feed student info into library system
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Residence
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Auto grid code –also would
automatically populate subdivision
3 data capture store subdivision name based on residence location name
200W72 Grant Street vs. 200 W 72
4 data capture uniformity of prefixes, suffixes, zip codes, route numbers Grant St. or GRANT ST …
5 data capture uniformity of street name, city name, state name spelling
record
6 components Own, Rent, Lease; Expiration dates
7 mapping Ability to make changes to area boundaries ("grid code" boundaries)
8 mapping bus routes, home school defaults - set by area boundaries
9 reporting reporting format set to proper case usage
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Reporting
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
"F" List - auto-generated report to principals end of each week. Needs to
3 canned reports be standard, accessible real time, with selection criteria
ability to print single student schedules
ability to print groupings of schedules (sorted as desired, selected as
desired, entire building, level, by counselor, by dean, by first period class,
4 canned reports …)
5 canned reports class rank report
Cumulative GPA report - select all students with X.X GPA & above or
below, printed by Counselor, or for the building. Available real time for
6 canned reports desired selection (by counselor, grade, building
7 canned reports End of Month Enrollment
Generate Student awards - selection of a group or individual student;
8 canned reports customize award
9 canned reports GPA listing by rank, alpha, by grade level, or by school
10 canned reports lists of students / passwords
lists that include student name, ID number, parent/guardian name(s) &
11 canned reports address
lists with birthdates included, lists selected by birthday, in birthday order
12 canned reports …
New enrollments by grade that include student name, grade last location,
13 canned reports start date, gender, ethnicity, ELL, special ed, parent/guardian name(s),
14 canned reports Print Schedules by flexible selection criteria, reports print locally. by first period class
15 canned reports rosters of students, ability to select by demographic components by race, grade level, IEP, etc
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Reporting
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
scheduling reports - display of a student's schedule, showing non-
academic items (lunch, special ed periods, flexibility of additions) ; ability
16 canned reports to print single student schedules and schedules in mass
scheduling reports / algorithms to include:
.too few classes in a schedule
.too many classes in a schedule
17 canned reports .% students assigned to a classroom who are special ed
18 canned reports Statistical attendance reports - absences by percentages and reasons
Transcript report - selection flexibility (by individual, grade level, school,
counselor) - real time and available to counselors, student services,
19 canned reports deans; includes GPA
Updated credit checks report (starting grade 9/semester 1) to be
20 canned reports viewed/emailed/mailed home each grading period
Withdrawals by grade that include student name, grade reason for
leaving, end date, gender, ethnicity, ELL, special ed, parent/guardian
21 canned reports name(s), address & telephone numbers
exception Exception Reporting: Change in status (exit, enrollment) - notification to
22 reporting building, ELL, Spec Ed, Transportation, District
Extract into Excel - any Information from SIS: Ability to extract through
23 extracts user-interface
24 languages leverage the Microsoft reporting services knowledge
reporting Ability to put in all of the filters/selection criteria in however you want to
25 features see it
reporting
26 features Ability to save reports into favorites and share report "specs"
all Calc AP students - ACT math
reporting scores; grades vs. demographic
27 features Ability to select off of corresponding record from multiple databases info
reporting
28 features ability to sort on any field
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Reporting
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
reporting access to all data and ability to report referencing more than one
29 features database from reporting / extracting mechanism
reporting
30 features ALL reports should have totals
reporting
31 features bar code printing - as desired (IDs)
reporting Comprehensive – all years student has been in district: Ability to access
32 features data for reporting from current or any prior year
reporting
33 features Discipline data: graphs, charts, trends
report Lisle student count; listings;
F reports, D reports, trend
reports? GPA alpha print or GPA
reporting Flexible / custom reporting, printed locally - flexible sort orders, flexible ranking selecting school or grade
34 features selection criteria, ability to include fields as needed level
reporting flexible labels printing / ability to print locally
35 features Must include free-form selection of demographic information
reporting Option to print multiple reports for 1 student without having to
36 features create/print & go out, create/print another, go out, create/print another
reporting
37 features pdf printing printing transcript
reporting Print preview option for reporting - ability to then print to paper if
38 features desired
reporting report features available in building, and by department needing access -
39 features output to screen, local printer, file
reporting
40 features Report layout flexibility - mail merge into letters, forms, labels, other
reporting Report view to screen & forward and backward scrolling through report
41 features on screen prior to printing
reporting
42 features summary reporting - reports that pull totals and other statistics
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Reporting
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
always - include the student name & ID / class / whatever the detail
43 standards pertains to in the title
44 State Reporting Comprehensive – include all school data for end of the year state reports
Report by school that includes all fields required for State's End of Year
Report Card with ability to add fields to the report as requirements
45 State Reporting change
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SIS RFP APPENDIX A
Teacher Interface
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
3 access & controls app for phone
teacher portal accessible outside of school building (from home /
4 access & controls away from school)
electronic notification - if grade drops below X, if assignments
5 alerts & warnings missing … sent to parents and to counselor (email, text options)
6 attendance Attendance integrated with SIS
Calendar view of assignment due dates, tests; shared through
parent/student portal, to connect to Homework link ("Blackboard")
or directly list homework, class activity on a day (and my have a due
7 calendar date) and assigned work
Calendar view of assignment due dates, tests; shared with
substitutes:
To connect to Homework link ("Blackboard") or directly list
homework, class activity on a day (and my have a due date) and
8 calendar assigned work
Ability to email out to select groups – ability to freely select and
i.e.: Students getting D’s and F’s ;
create groups using any relational data with as few clicks as possible.
juniors, girls, click on your class
Ability to select a group for emailing/communication with easy click and send a message to those
9 communications from attendance or grade book. student or students
entire class; all sections; specific
10 communications mail merge function from flexible selection criteria of students course sections; all girls…
11 communications ready access to family member emails from Teacher Interface
ready view or radial button to quick email a parent or student from
12 communications all views
select class list with selection criteria filled in, ability to click to like mail merge, but using email
13 communications create email notifications for all in list, individualized "to" field merge
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Teacher Interface
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
14 communications Student Contact info on all student-specific screens
parent conferences: digital conference signups - (rather than taking
15 conferences a sheet around to the teachers to fill in openings in a calendar)
course Course recommendation – integrated directly into course selection
16 recommendations of scheduling process
Course recommendation – View grades and assessment in the same
place for a student such as GATES reading scores, 8th grade grades.
course Ability to select students, sort, intersort, select and send course
17 recommendations recommendations
electronic course recommendations (teacher makes
course recommendation, allowing student to register for a course) - feed to
18 recommendations scheduling process
19 discipline ability to initiate a discipline referral from the teacher portal
ability to make a referral from the teacher interface
20 discipline and ability to watch the status of that referral
21 features ability to create lists of students randomly for projects, group work
22 features Teacher Aide view - ability to add students to a Teacher Aide
View of time stamp - last time parent has gone into home portal for
23 features this student to view grades, etc.
fluidity between attendance module and the gradebook for
24 general requirements navigating
25 general requirements principal view - needs to show who hasn’t entered their grades yet
principal view of gradebooks - grade differentiation how many a's,
26 general requirements b’s, etc.
27 grade reports easy progress report submission
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Teacher Interface
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
28 grade reports simple submission for grade report cards (midterms, quarter, final)
ability to see gradebooks for classes that are "co-taught" (more than
29 gradebook one "owner" of a gradebook for a course/section)
would help in determining the
next year's recommendations as it
Ability to view second semester / subsequent semester class in could depend on a second
30 gradebook gradebook view (or other view of class enrollees) semester course selection.
31 gradebook Gradebook integrated with SIS
ability to (easy click) view schedules, semester grades for other
classes for students in a team, in a teacher's class, or in another
32 links & integration sport/activity group that teacher supervises/coaches
33 links & integration integration with PlascoTrac, with Blackboard, with clickers
34 links & integration means for recording attendance from seating chart
1 click to student dashboard view of student information from
35 navigation seating chart
1-click from anywhere to pull up email editor for sending email to
any one attached to this student (Dean, Counselor, Case Worker,
36 navigation Parent, Student…)
37 navigation easy 1-click to pull up students' grades and schedules
38 reporting ability to export into Excel from any of the teacher interfaces
ability to print seating chart with or without shaded areas - fit to one
39 reporting page
40 reporting blank roster printing - name and ID
41 reporting label printing, extracts through teacher's interface
42 reporting Seating Chart - Print out seating chart onto a single page.
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Teacher Interface
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
ability to "clear" seating chart, shuffle and computer assign to seats
43 seating chart with ability to manually-move individuals after the shuffle
44 seating chart ability to drag and drop students into the seating chart
45 seating chart ability to take attendance from seating chart view
ability to view multiple seating chart views of same class
46 seating chart (i.e.: lab vs. class vs. discussion groups)
Ability to view seating chart on a single screen with zoom in and out
47 seating chart capabilities
Arrangements: Positive peers - alternate by boy and girl, by highest
GPA - low GPA, high class grades and with failing … pairing features. Feature was in "Making the
48 seating chart or a grade on an assessment or an assignment Grade"
49 seating chart configurable by the teacher for at least 80 students
50 seating chart display picture, name, ID, alerts
51 seating chart drag and drop student pictures into the seating chart (to re-arrange)
interactive seating chart - created using pictures/shapes - use as
52 seating chart connection into attendance & gradebook
53 seating chart Nickname, ability to list by nickname instead
random seating chart generation - set up room layout and allow
54 seating chart system to tumble students into spots (optional)
teacher may want to put phonetic
Seating chart contain first name, last name, & nickname (ability to spelling of last name - or hyphen a
55 seating chart edit teacher's view.) step-sibling last name…
see alerts on seating chart (allergies, IEP, other) - use icons, color
56 seating chart other easy to see
Shuffle feature that and keeps the arrangement of seats, randomly
57 seating chart move students
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Teacher Interface
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
once seating arrangement made,
looking to copy to other classes
58 seating chart template imports for use with other classes using same room
59 seating chart uses student photos
access to demographic info for all students in teacher's class.sections
60 student profile throughout day
student profile view - see
61 student profile view of student "dashboard" through teacher interface "Dashboard"
ability to click into student's schedule through teacher interface -
62 student schedule both semesters
need an interface for substitutes (to view seating chart, take
63 substitutes attendance, record notes)
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 108 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Staff and Building Info
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
3 data elements School Info: contact information (email address)
4 data elements School Info: Logo jpg or image
5 data elements School Info: Principal
6 data elements School Info: School Address
7 data elements School Info: School Fax
8 data elements School Info: School Name
9 data elements School Info: School Phone
10 data elements School Info: School Website address
11 data elements School Info: School's date built
12 data elements Staff Info: % admin
13 data elements Staff Info: % classroom
14 data elements Staff Info: Advanced Degree(s)
15 data elements Staff Info: Certification
16 data elements Staff Info: Certification Number
17 data elements Staff Info: College attended
18 data elements Staff Info: email address
19 data elements Staff Info: emergency contact info
20 data elements Staff Info: Experience Years
21 data elements Staff Info: ID
22 data elements Staff Info: Mailing Address
23 data elements Staff Info: Name
24 data elements Staff Info: phone contact numbers (cell, office, home)
25 data elements Staff Info: Position Title
26 data elements Staff Info: Staff Photo - jpg or image
27 data elements Staff Info: Start Date
28 functionality Ability to add, change or delete school sites
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
State Reporting
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Additional Information
ability to create and accept return
3 State Filing (Illinois) Assessment Correction of file from IL in required format
ability to create and accept return
4 State Filing (Illinois) Assessment Pre-ID of file from IL in required format
ability to create and accept return
5 State Filing (Illinois) Assessment Score of file from IL in required format
ability to create and accept return
6 State Filing (Illinois) Demographic Enrollment of file from IL in required format
ability to create and accept return
7 State Filing (Illinois) Demographics and Early Childhood of file from IL in required format
ability to create and accept return
8 State Filing (Illinois) Early Childhood of file from IL in required format
ability to create and accept return
9 State Filing (Illinois) Early Childhood Outcomes of file from IL in required format
ability to create and accept return
10 State Filing (Illinois) ELL of file from IL in required format
ability to create and accept return
11 State Filing (Illinois) Exit Enrollment of file from IL in required format
ability to create and accept return
12 State Filing (Illinois) Homeless of file from IL in required format
ability to create and accept return
13 State Filing (Illinois) Multiple SID of file from IL in required format
ability to create and accept return
14 State Filing (Illinois) Pre-K Follow-up of file from IL in required format
ability to create and accept return
15 State Filing (Illinois) Student Discipline of file from IL in required format
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
State Reporting
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Additional Information
in format, with required elements
16 State Reporting (Illinois) End of Year Report as required by the State
in format, with required elements
17 State Reporting (Illinois) E-Report Card as required by the State
in format, with required elements
18 State Reporting (Illinois) HS Students Taking Community College Courses as required by the State
in format, with required elements
19 State Reporting (Illinois) NCLB Performance Report FY09 as required by the State
in format, with required elements
20 State Reporting (Illinois) Office of Civil Rights as required by the State
in format, with required elements
21 State Reporting (Illinois) Pre-K Follow Up Report as required by the State
in format, with required elements
22 State Reporting (Illinois) Reading Improvement Annual Performance as required by the State
in format, with required elements
23 State Reporting (Illinois) School Incident Report System as required by the State
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 111 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
ability for building to review students with no schedule requests (by
counselor: list of all students) Requires a subsequent year attendance
3 audit & control flag?
Ability to determine, view & report on who is not registered for the
4 audit & control upcoming school year
i.e.: only Master Scheduler
Course numbers: creating a new course must include an audit trail and (Principal, Curriculum Director,
5 audit & control allow for edit control as desired by District other) has edit rights
example - only 5 students
requesting a course (or less than
"minimum allowed")
Totals for course requests - Health
pre-spin (tumble) review/reporting - With information regarding issues - needs to balance totals for the
6 audit & control that will need go-back on Schedules such as requests over or under limits year into two semesters
schedule changes - if change needed on teacher side, process needs to be
7 audit & control straightforward, intuitive, controlled
8 audit & control schedule changes - simple and intuitive function with audit trail
In combined HS campus, need to
set % of students from each of
their high schools (Neuqua and
Waubonsie into Frontier Campus
9 balancing Ability to balance students by "home school" class.)
Balancing - ability to set limits on # of seniors, juniors, sophomores,
10 balancing freshmen scheduled to a class (PE) during a specific period of the day
Balancing - allow setting of criteria for class composition: all-boys, or all-
11 balancing girls or equal distribution for a dance section for PE?
Ensure that tumbler/spinner can balance course load by semester: Boys
and girls; For class by section - balance semesters by numbers of sections
12 balancing offered for two semesters.
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
limits for number of students allowed in a class in one semester.
13 balancing Control set to building administrative level.
guideline = 30%, school may set
different limit based on % IEP
14 balancing Special Ed - set % of students in a class.section limit students in population
15 block schedules Ability to block schedule
Ability to create a schedule for an entire classroom (elementary) or team
16 block schedules (jr. high) -- not needed for an entire grade level.
i.e.: have a math teacher who
wants these special kids two
different periods of the day and
keep that group together. Second
Ability to create an "Interdisciplinary block” or team - Link two or more class/teacher working together
17 block schedules courses together for scheduling if desired. with first on a "team."
Ability to create teams - groups of students to be scheduled together and i.e.: balance Accel Math, ELL
18 block schedules ability to balance the team composition depending on school desires students around, boys & girls
middle schools, Indian Plains 204;
Frontier is run more like a college
19 block schedules ability to handle block scheduling campus
20 block schedules allow a block-scheduled course to have a lunch period interruption
i.e.: language arts. 2 periods long,
and get it to link. First period you
allow course to be scheduled for more than one period, with same get A, then you HAVE to get the
21 block schedules teacher assigned for second or subsequent period next period with same teacher.
"peer exclude" - be able to block class scheduling overlap for one or more
22 controls & limits students
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
23 controls & limits "teacher exclude" - be able to block a teacher from a student's schedule
24 controls & limits ability to create an order for class sequence i.e.: English
often use previous year for
downloading starting
course.section offerings - will also
use initial request reports to help
25 controls & limits Ability to establish a "Master Schedule" determine framework
26 controls & limits ability to lock specific class.section selection i.e.: section 32, max at 8.
27 controls & limits ability to prevent concurrent courses (or set pre-req if required)
Ability to schedule a course for the entire year (to retain same teacher
and position in schedule for second semester) / Ability to un-link the two
28 controls & limits semesters and allow for different class.section to be scheduled
ability to set max and min quantities in a class AND ability to override French 1 - need to squeeze in as
not enough for 2 classes, but can't
(restrict rights for override)
29 controls & limits deny students from taking
Ability to set maximums on courses and lock schedule to prevent
30 controls & limits unapproved additions
block student / family from a teacher; block 2 or more students from a
31 controls & limits class together
Counselor reviews student's selection request - System shows "errors" for
32 controls & limits items not meeting control edits
Need to be able to lock in manual adjustments to schedules during
schedule request processing (so that scheduling program doesn't undo an
33 controls & limits intended fit.)
schedule lock - manually set flag during scheduling process that locks a
34 controls & limits students schedule from changes and records who authorized
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
course
recommendation
35 s 5th grade teacher recommendations linked into Middle/JH scheduling
course
recommendation 8th grade achievement information link to counselor for advising & can
36 s feed into HS scheduling
course
8th grade teachers access to list of students who match set achievement
recommendation criteria with ability to add change, delete, comment, or a waiver to send
37 s to HS for scheduling recommendations
course
make course recommendations electronically - from teacher interface. If
recommendation set for a course, need to have check that teacher has made
38 s recommendation
course
recommendation
39 s Scheduling initiated with course recommendations from teachers
course
recommendation Teacher recommendations - online ability for teacher to recommend
40 s students for courses: included in scheduling selection program
Class Roster screen and the schedule roster screen MUST look at each
41 data integrity other and have identical names on the lists! Must match.
ability to drag and drop to move a class into a new spot on the master
42 functionality schedule / re-run / go back if desired
general
43 requirements Easy and intuitive screen navigation
graduation "credit check" - automated method for determining graduation credits
44 credits outstanding
graduation
45 credits allow for class to meet more than one graduation credit requirement
graduation Schedule selection: include graduation credit checks - Display or provide
46 credits notice of remaining credits needed
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
building usage and academic usage matrix - coordinated with EMS?
links & data Calendar for room availability - Utilization chart attached to master
47 integration schedule
if class is on current screen, ability
From schedule request view or schedule view, ability to single click and
to click that class and have the
links & data pull up new window populated with detail if info is maintained in another class screen (with enrolled
48 integration file students, total in class) pop up
links & data Integrate master schedule with calendar in school for open / available
49 integration classrooms - ability to schedule room usage in the building
links & data
50 integration Utilization chart - connected to EMS
Currently they have to look into
every class to see if there is
availability. (Some counselors
keep spreadsheets of open and
Individual scheduling - Ability to view by period class openings for
closed classes so it is easier to
manual availability when adding making an individual change (post-tumble) to a drop a student into a certain time
51 scheduling student's schedule. Ideally, viewable within the change function slot)
Canned Report - Full year (both semesters) print to one page for a student
52 reporting - screen view with option to print
53 reporting course request tally - report to screen, or print
54 reporting course selection catalog
credit checks (graduation credits remaining or graduation credits
55 reporting completed) - user maintained
56 schedule request Ability to schedule multiple semesters, full-year placement into classes
57 schedule request Counselor view of student 4-year plans - original and revised
online course selection - ability for student to populate a schedule request
58 schedule request for counselors to review
11/18/2010 7f7a337a-b810-434c-a869-5a00cc33fa26.xls page 116 of 126
Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Provide way to record recommendation flag and waiver flag to see reason
59 schedule request for adding a course to a schedule
Schedule request - initial request accessible / edit from home portal - Not
60 schedule request available for spin/tumble until counselor/staff authorization completed
Schedule selection functionality: include edit/verify to graduation credits,
61 schedule request prerequisites, course permissions
Student whiteboard selection of courses with control edits (by entering
grade, recommendations, pre-req, credit checks) with either online parent
62 schedule request electronic signature or a printed copy with signature for counselor review.
view of student history of courses, grades, course selection, waiver and to use in determining history of
63 schedule request recommendation flags changes to schedules
scheduling
64 features Ability to enter 4-year plan of courses and tracks for student scheduling
EX. PE classes for 2nd, 3rd & 4th
quarters. Prior to the new
quarter, enter the student into
scheduling Ability to mass move for schedule changes - re-designating to a different new PE class (swimming, tennis,
65 features instructor/course as a portion of the grading period floor hockey)
scheduling
66 features Ability to mass move students
lunch, PE, advisory; or mass-move
students from one course to
scheduling another (as with a name/title
67 features ability to mass-assign a request change)
scheduling move an entire group from one
68 features ability to mass-move a group of students section to another
scheduling Ability to plug a teacher to a course.section as a placeholder (i.e.: for
69 features future hire)
scheduling ability to schedule alternate day schedules: MWF vs. T-Th (or alternating
70 features Fridays) within a building or for a grouping of students
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
i.e.: student failing during second
semester - ability to schedule
scheduling second semester of the next year
71 features ability to schedule in advance and not wait a year to handle
scheduling example: if only need to take 1
72 features ability to schedule year-long classes in semester segments semester of a US history course
Ability to set up classes into "mini" terms, terms shorter than the grading
scheduling durations (semester, trimester, quarter) - must be rolled into single
73 features course.section for grading & transcripts every 4 weeks for PE; changing
scheduling access to student request record from within the tumble processing &
74 features ability to pull up counselor/contact/case manager if needed
scheduling
75 features allow for alternate day scheduling
scheduling allow student to be scheduled into a class at another building, lock that in,
76 features and then run the rest of their schedule for their home building
scheduling
77 features course verification
adding a new student, making a
scheduling change - view impact of adding or
78 features Easy view of enrollment counts for classes removing a student.
scheduling
79 features Easy view of enrollment for all sections of a class at once
scheduling
80 features flexibility of class durations - quarters, trimesters, semesters
scheduling academies in HS follow different
81 features Flexibility of scheduling - use more than one framework within a building schedule
scheduling Elem & Jr. Highs; Special Programs
82 features Flexibility of scheduling in blocks for all or a portion of a building in HS
scheduling
83 features Flexibility of scheduling specific time periods or days as blocks advisory programs
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
scheduling
84 features Full year student and teacher alignment
PE - move from one section to
another every 4 weeks, every 6
scheduling handle course that splits out into a team with shared grading, attendance weeks - different teacher now
85 features responsibilities: MUST prevent duplicate entry of course.grade taking attendance
scheduling if desired, ability to assign period numbers rather than period start and
86 features end times for bell schedule
scheduling In scheduling process, assign a temporary course.section number to allow
87 features progress on the scheduling - Then go back to assign courses
scheduling Prerequisite Checking and Teacher Recommendations – online checking
88 features and referral
in middle schools, used for
scheduling squeezing 3 electives into 2
89 features provide for different bell schedules within a building academic periods
scheduling
90 features provide for Encore (electives) scheduling
scheduling
91 features Requirements - flag or field for indicating requirement satisfied by course
Scheduling - flexible to allow entry of students into a class - cut and paste,
scheduling easy lookup of student, duplicate the list of students into a new class.
92 features (i.e.: schedule entire class for art, gym, other) elementaries, Jr High
scheduling scheduling functional for full year - rather than duplicate first trimester
93 features three times
i.e.: elective courses in middles are
1 of 4 groups of choices, if select a
scheduling scheduling templates - courses grouped in tracks or bundles for schedule group, you are requesting those 3
94 features requesting electives
scheduling Team based scheduling (same schedule assigned to all students on a
95 features team)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
When viewing a student's schedule, highlight the current period on the
96 screen view schedule for ease of view
Ability to pull up course by title or a portion of the title (from anywhere in
the field name); Search and select on any field visible on from the screen
97 search and select view
98 search and select ability to view future schedules (i.e.: next semester, next trimester)
Access to a "functional" conflict matrix for scheduling - listing of students
99 spin/tumble who are affected by conflicting class offering
allow more than one user to work on change requests during the tumble
100 spin/tumble process
Balance - ability to set allowable range levels for balance:
101 spin/tumble boys to girls, % special ed, grade level, GPAs?,
102 spin/tumble choice to run scheduling by grade, team, individual, whole school
course ceiling - max students allowed. Must be managed by user. (Likely
to be managed by Principal) - Applies to tumble and to manual changes to
103 spin/tumble schedules
104 spin/tumble Have to hold onto last spin/tumble results to go back to previous iteration
looking for well-integrated, intuitive, user-maintained scheduling software
with all components housed in one system - Course information, Course
105 spin/tumble requests, Schedules, "Tumbler/Spin"
Master schedule could be printable during scheduling process - view
106 spin/tumble counts, totals, empty rooms
107 spin/tumble Master schedule view needs to show counts and balances
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Pre-"spin/tumble," list of schedule requests for students who have If a student has withdrawn
between the time of requesting
withdrawn is created and warns to manually delete, or ideally, prompts
and running schedules, able to
user to choose students whose schedule requests should be deleted delete that request from the
108 spin/tumble (showing id, name, date withdrawn.) tumble.
middle schools need to make
adjustments for elective courses,
109 spin/tumble run scheduling tumbler for one grade at a time balancing teams
Scheduling – ability to lock a student or a group of student's schedule
110 spin/tumble during "tumble"/"spin" process after an iteration
scheduling program - needs to be functional from any school and able to
111 spin/tumble run at will (without coordinating with other buildings)
112 spin/tumble Speed of "tumbling" the schedule, once all requests are in important
113 spin/tumble tumbler/spinner - ability to un-do a spin
tumbler/spinner must work extremely fast & return scoring with %
114 spin/tumble student requests met
115 spin/tumble tumbler/spinner show conflicts for which students & view their requests
116 spin/tumble tumbler/spinner show partially scheduled students with reason
Use of exception reports - for management level view of spin/tumble
117 spin/tumble results
student ability to log conference conversation notes - notation shows on schedule i.e.: "they really have to be in this
118 schedules view of a student foods section, don’t change."
View full-year schedule (all semesters for the year): Ability to see multiple
student semesters/tri-mesters together for student when in schedule view for a
119 schedules student
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Scheduling
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
"Manual" scheduling for changes -- screen pop up that shows you the
previous schedule to allow comparison to the revised schedule (rather
120 track changes than requiring paper copy.)
Maintain history of schedule changes - track date, user name/id (who
changed the record), reason. Retain prior schedule info to allow view of
121 track changes history of changes. To show history of interventions
122 track changes Schedule change log - ability to pull up changes, dates, who changed
for middle school scheduling: use case - ask vendor to show how the
scheduling for teams with the requirements for electives would be
123 use case managed
view/print ability to print schedule with course, period, teacher (option to print or
124 schedule not to print), household info (option to print or not)
view/print
125 schedule Homeroom designation - should appear first on schedule
view/print
126 schedule passing period designation (time to move to next class)
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Textbook Tracking
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Ability to "return", (sign back in,) a textbook and delete outstanding
3 functionality payable for textbook fine
Textbooks – Ability to track and record issuing and return of textbooks:
Record book copy #, date issued, date returned, student ID, student
name, building, course, section, teacher, school year: one sub-record for
each year / timeframe of textbook use, retaining history of prior sign-
4 functionality outs
Textbooks – assign textbooks to a course.section (or a class) for a
5 functionality building - for managing textbook distribution at the classroom level
links & data
6 integration Textbooks matched to schedule, added to Parent fee totals
Textbook counts, totals per building - manage textbook movement to
7 reporting match students schedules
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Transportation
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
Ensure correct spelling & formatting of address fields (street, second line,
city, state, zip) - ensure consistency of names, spelling, spaces, automatically checks address to
3 data formatting capitalization, etc. mapping program
auto fill of default info using dwelling address - bus number, school
4 edit & controls assignments, grid code, bus stop, subdivision
dwelling verification - verify address via online mapping program automatically checks address to
5 edit & controls reference mapping program
system should be able to calculate distance from home to school
6 edit & controls
general Replacement of current transportation system - (Versitrans - only if as
7 requirement good or better)
links & data access to bus lists real time in buildings - by bus, building, grade,
8 integration classroom, etc
Notices or acceptance of new students, deleted students, address
changes, bus number changes, other info changes, to or from
links & data Transportation: Ability to review and accept records individually for
9 integration update into SIS, into Transportation
links & data Timely & accurate transfer of bus information from bus system to SIS and
10 integration vise-versa
two-direction interface / accessibility of bus information - assigned route
links & data number; correct grid codes (Navtech being used by Transportation
11 integration coordinator); ideally real time
links & data updated address - Transportation pickup Address - ability to receive &
12 integration send from SIS and transportation systems
record
13 components Student ID
record
14 components Name - First Name
record
15 components Name - Last Name
record
16 components Name - Middle name
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Transportation
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
record
17 components Address - Drop Off Address
record
18 components Address - Drop Off Name of Daycare / Care Provider
record
19 components Address - Home address & zip
record
20 components Address - Home address subdivision
record
21 components Address - Pick up Name of Daycare / Care Provider
record
22 components Address - Pickup Address
record
23 components Address -Mailing address
Addresses - Additional Addresses storage of additional addresses for
record transportation: home address vs. pick up address vs. drop off address - type = after-school care;
24 components address field plus "type" indicator residence; before-school care
record
25 components Bus Number
record
26 components Bus Route
record
27 components Bus Stop
record Car seats or special request / Additional Info - (free form or user
28 components maintained table of options?)
record
29 components Comments (babysitter, day care …)
record
30 components Current Grade
record Auto-Calculated attending school
31 components Distance from School to home address
record
32 components DOB
record
33 components Emergency contacts - name, phone
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Naperville District 203, Indian Plains District 204
SIS RFP APPENDIX A
Transportation
A B C D E F
Vendor Response
INCLUDED: c=current version; l=limited;
1 f=future release; n=not included
integrated
2 Category Requirement Included? with other Vendor comments Examples
record Grid code - links to map of grid boundries and codes identifying a Auto-generate using home
34 components subdivision or a boundry of residences address
record
35 components M/F
record
36 components Phone - Additional phone numbers, purpose coding
record
37 components Phone - Home phone
= Spec Ed 203; Non-Public;
record “Regular”; Spec Program – ELL,
38 components Program Field (for special education codes or special bussing needs) preschool, gifted, etc.
record "home" school - school in grid
39 components School - Home School School of Residence where student lives
record "serving" school - school where
40 components School - Serving School School Attending the student will be bussed to
record Transportation Comments - stored, free-form, move to Versitrans / In
41 components addition to Reason Codes (maintained by user)
special remove transportation for special ed when student moves to HS
42 processing
reporting of bussing for state reimbursement
43 State Reporting
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