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					                                                                                                                                           budget & expenses OVERVIEW

PROGRAM: Class of 1986 20-year Class Reunion
Reunion Planning Committee

Workbook Revision History
   April-June, 2002: Template created, formulas added, and sheets and content modified by Carrollynn (Biggers) Brown
   2005-1009: Template modified for the RPC use in managing the budget associated with the reunion planning and execution
   2006-0101: Updated list of members on the guest RSVP & MEAL SELECTION sheet.
   2006-0107: Updated template color scheme (purple and gold), added worksheets reunion DONATIONS and summary BUDGET and other layout modifications
   2006-0318: Added worksheet for assumptions, plugged in data for budget and expenses incurred so far
   2006-0421: Added worksheet for reimbursements, plugged in data for reimbursements as recorded in the reunion EXPENSES sheet.
   2006-0507: Modified formula to record default "NR" for RSVPs not received and if received, to populate cell with either an "N" (not attend) or "Y" (will attend).

Workbook Purpose and Layout
   The purpose of this file is to track all expenses associated with the planning and implementation of the Class Reunion for the alumni of the Class of 1986. This workbook
   is used in tandem with the RPC Class Reunion project plan (RPC Class Reunion PROJECT PLAN.mpp). This is intended to be a living document (frequent changes as
   we move forward). Be careful to not edit the formulas in any of the worksheets. If you make edits, please send me an email to this effect with the updated file. The
   master is maintained by Reunion Planning Committee (RPC).

   This workbook contains the following sheets:
     overview - outlines components of this workbook and purpose of and how to use each worksheet.
     assumptions - outlines assumptions that were used to determine estimated budget
     summary BUDGET - reflects an overview or summary of expenses and credits for the class reunion.
     reunion EXPENSES - Tracks the actual expenses of planning and implementing this class reunion. The catering expenses are partially based on RSVPs and meal
     selections as documented on the guests RSVP & MEAL SELECTION worksheet. This worksheet also calculates payments made.
     COSTS advertising - tracks costs incurred for advertising such as printing, publications, etc.
     guests RSVP & MEAL SELECTION - listing of RSVP responses and meal selection. Headcount numbers are tabulated here and rolled up in the expenses EVENT
     worksheet. The count includes those RSVPs that specified a number greater than was invited only to get the true cost. Adjustments will be made based on final tally.
     This information will be used to determine final headcount and final count of meal selections, both of which we need to provide to caterer. We will also use this to create
     the seating chart and meal cards.listing of invited guests. Listing includes contact information (mailing address and phone number) and snapshot of invitations mailed,
     reunion DONATIONS - listing of each household. We will use this sheet to mail invitations and note who from each household of the reunion.
     the number invited and who from local businesses (taken from 1985-86 year book) to solicit for donations to help defray the cost is invited. Default is no children at the
     reimbursements - listing of reimbursable expenses incurred by the committee members.
     SAMPLE budget - This is the budget from the Class of 1985 20-year class reunion. DO NOT MODIFY!

Instructional Use
   As RSVPs are received, make the updates on the guest RSVP & MEAL SELECTION worksheet. The count totals for RSVP and meal selection will be automatically
   calculated on the expenses EVENT sheet to reflect an accurate, up-to-date tally.




                                                                                    Page 1                                                 budget & expenses OVERVIEW
PROGRAM: Class of 1986 20-year Class Reunion

Assumptions made to calculate an estimation for budget
 Estimate attendance based on the following factors and assumptions:
 1. Assume alumni count, including sp ed, will not change. We currently have 185 classmates.
 2. Assume spouses of deceased classmates who aren't alumni likely will not attend. That gives us 181 (185-4 deceased).
 3. Assume invitations reached 80% of the classmates. That gives us 145 (181*80%).
 4. Assume that 1/2 of the classmates who received the invitation will attend. That gives us about 73 attendees. (145*1/2)
 5. Assume most, say 75%, will bring an adult guest. that give us an additional 55 guests (73*75%)

 Using this assumption model, we can estimate that 128 classmates and guests (73+55) will be attending the
 class reunion event. Factoring in the cost ($100/alumni + add'l $25 to spouse if he/she is also alumni), and the
 assumption that not more than 3 sets of classmates (Darlene/Irving, Patricia/Renard, ??) are married to each
 other, we can project the amount of funds we expect to have and ensure we don't exceed that number as we incur

                  Alternative Models Calculation:   All Alumni       80%           50%
Assumption #3 - classmates who get invitation           181          145            91

Assumption #4 - classmates who will attend
 based on 100%                                         181           145            91
 based on 80%                                          145           116            73
 based on 50%                                           91            73            46
 based on 20%                                           36            29            18

Assumption #5 - adult guest who will attend
 based on 100% of 100% attending                    unrealistic   unrealistic   unrealistic   Totals (alumni + adult guest)
 based on 80% of 100% attending                        145           116           73               326      261 164
 based on 50% of 100% attending                         91            73           46               272      218 137
 based on 20% of 100% attending                         36            29           18               217      174 109

 based   on   100% of 80% attending                    145           116            73
 based   on   80% of 80% attending                     116            93            58
 based   on   50% of 80% attending                      73            58            37
 based   on   20% of 80% attending                      29            23            15

 based   on   100% of 50% attending                     91            73            46
 based   on   80% of 50% attending                      73            58            37
 based   on   50% of 50% attending                      46            37            23
 based   on   20% of 50% attending                      18            15             9

 based   on   100% of 20% attending                     36            29            18
 based   on   80% of 20% attending                      29            23            14
 based   on   50% of 20% attending                      18            15             9
 based   on   20% of 20% attending                       7             6             4
PROGRAM: Class of 1986 20-year Class Reunion

Instructions: Input amounts in column B to record projected expenses. This is the anticipated budget.
Data in column C depicts the actual expenses incurred. DO NOT MODIFY these cells as they contain formulas to do the calculations based on entries in the other
worksheets.


                                                                    BUDGET                                                                 BUDGET
                                                          PROJECTED          ACTUAL          DELTA                                 PROJECTED       ACTUAL
                                            EXPENSES                                                                    CREDITS
Class Reunion Event - Best Western                                                                       Donations
 Logistics services (ballroom rental/setup)                     300.00           270.00         30.00     Alumni donations
 Catering services                                             2384.82          1483.21        901.61     Business donations               0.00
 Bartender services                                             100.00            60.44
 Entertainment services (DJ, photograher)                       300.00           300.00          0.00

Alumni & Family Social - CHS
 Logistics services (facility rental and setup)                   70.00            20.00        50.00
 Custodian services                                               40.00            53.76       (13.76)
 Refreshments - beverages and snacks                              50.00            60.00       (10.00)

Events Materials & Advertising
 Advertising                                                     120.00           57.00         63.00
 Mailings (announcements, invitations)                           193.81          138.99         54.82
 Prizes, recognition gifts, and souvenirs                        300.00          500.00       (200.00)
 Program/booklets, 100 count (printing)                           90.00          100.00        (10.00)
 Decorations (reunion weekend)                                   150.00            0.00        150.00

Miscellaneous
 Checks fee                                                       15.05            15.05         0.00
 Teleconference calls (RPC monthly)                              150.00            76.24        73.76

                                    Total Expenses          $4,263.68        $3,134.69      $1,089.44             Total Credits         $0.00          $0.00
36.20
PROGRAM: Class of 1986 20-year Class Reunion

                                                                                                BUDGET                $3,480.00 Owning Committee
                          # of attendees: 174      34.8




                                                                                                                                                        Funds &
                                                                                                                                                Comms
                                                                                                                                      Events
                                                                                                                                      Prog &


                                                                                                                                      Ent., &
                                          UNITS




                                                                                                                                                        Prizes
                                                                                                                                      Food,
                                                  COST        TOTAL     REIMBURSE-   Donation   Security   Install-




                                                                                                                                RPC
                                                  EACH        COST      ABLE COST     From..    Deposit     ment      BAL DUE
                              EXPENSES
Best Western Hotel: Reunion Event
Logistics - Best Western
 Ballroom reservation/rental              1       200.00       200.00      200.00               300.00                                 X
 Audio/visual; equipment for program      1        35.00        35.00       35.00                                                      X
 Set up/fee (room layout, dance floor)    1        25.00        25.00       25.00                                                      X
 Delivery charge                          1        10.00        10.00       10.00                                                      X
SubTtl - logistics                                            $270.00     $270.00

Catering Service - Best Western
 Buffet dinner                            41        13.99      573.59      573.59                                                          X
 Hors D'oeuvres                           41         9.95      407.95      407.95                                                          X
 Other: ________________________                                 0.00        0.00                                                          X
 Tax (9.5%)                               1        9.5%         93.25       93.25                                                          X
 Service Charge (20%)                     1        20%         214.96      214.96                                                          X
 Gratuity (15%)                           1        15%         193.46      193.46                                                          X
SubTtl - catering                                             1483.21     1483.21

Cash Bar Service - Best Western
 Bartender servicing                      4       10.00         40.00        0.00                                                          X
 Tax (9.5%)                               1       9.5%           3.80        3.80                                                          X
 Service Charge (20%)                     1       20%            8.76        8.76                                                          X
 Gratuity (15%)                           1       15%            7.88        7.88                                                          X
SubTtl - catering                                               60.44       20.44

Entertainment Service - Best Western
 Disc Jockey (DJ) - James Gregory         5        40.00       200.00      200.00                 N/A       N/A          N/A               X
 Photography - Clifton Elam               1       100.00       100.00      100.00                 N/A       N/A          N/A               X
SubTtl - entertainment                                         300.00      300.00

Other - Program, Gifts & Prizes
  Program                                  1      100.00                                                                              X
  Alumni directory printing                1      100.00       100.00      100.00                                                     X?
  Alumni gift bags                        50       10.00       500.00      500.00                                                                         X
  Prizes                                   5                                                                                                              X
  Other: ________________________                                 0.00        0.00
SubTtl - other                                                  500.00    $500.00
Ttl - Reunion Event @ Best Western                          $ 2,553.21 2553.21
Central High School: Alumni & Family Social
Logistics - Central High School
 Reservation & setup                      1     $20.00        20.00     20.00       X
SubTtl- logistics                                              20.00   $20.00

Custodian Service - Central High School
 facilties tour/custodian service         3     $17.92        53.76     53.76   X
 gratuity (15%)                                                8.06             X
SubTtl - custodian                                             53.76   $53.76

Catering Service - Central High School
 Beverages and snacks                     60     $1.00        60.00     60.00       X
SubTtl - catering                                              60.00   $60.00

Other - Gifts
  Teachers' Gifts                                                                       X
  School Gift/Class Donation              1    $100.00       100.00                     X
SubTtl - other                                                100.00
Ttl - Alumni Social @ CHS                                $   233.76
Mailings, Communications, & Materials
Advertisements - Newspaper, Radio, etc.
 Kenbridge-Victoria Dispatch                      4.90    0.00     N/A                                X
 Blackstone Courier-Record                        6.00    0.00     N/A                                X
 Crewe-Burkeville Journal                         5.20    0.00     N/A                                X
 Farmville Herald                                 9.50   57.00      57.00                             X
 Charlotte Gazette                                        0.00     N/A                                X
 South Hill Enterprise                                    0.00     N/A                                X
 Amelia Monitor                                   5.50    0.00     N/A                                X
SubTtl - newspaper/radio ads                             57.00      57.00

Materials
 Paper                                      1             0.00   Donation   Carrollynn                X
 Banner, to be used for events                                                                        X
 Name tags (hello fill-in)                  1                                            N/A   0.00   X
SubTtl - materials                                        0.00

Reunion Announcements & Reminders
 Announcement Letters (Jan 2006)            172           0.00   Donation Carrollynn                  X
 Envelopes for announcement letters          5    1.00    5.00       5.00                             X
 Postage for announcement letters           175   0.39   68.25      68.25                             X
 Mailing labels for all mailings             2    3.39    6.78       6.78                             X
SubTtl - announcement mailings                           80.03      80.03

Reunion Flyer Announcement
 Announcement flyers (Feb 2006)             150           0.00   Donation Carrollynn                  X
 Envelope for announcement flyers            1            0.00   Donation Carrollynn                  X
 Postage for announcement flyers             1    4.05    4.05       4.05                             X
SubTtl - flyers mailings                                  4.05       4.05                             X

Invitations/RSVPs and Reminders
  Invitation Letters (Apr 2006)              1            0.00   Donation Carrollynn                  X
  Envelopes for announcement letters         1    4.60    4.60       4.60                             X
  Postage for Invitations                   129   0.39   50.31      50.31                             X
  Mailing labels for all mailings            1            0.00   Donation Carrollynn                  X
  Reminder post card invites (May 2006)      1            0.00   Donation Carrollynn                  X
  Postage for reminder post cards            0    0.26                                                X
  Mailing labels for all mailings            1                                                        X
  Invitation letters to sr. year teachers                 0.00   Donation   Carrollynn                X
  Envelopes for sr yr teachers' letters                   0.00   Donation   Carrollynn                X
  Postage for sr yr teachers' letters             0.39                                                X
  Mailing labels for all mailings           1             0.00   Donation Carrollynn                  X
SubTtl - invitation mailings                             54.91      54.91
Decorations - flowers, candles, etc.
  Hotel décor                               $0.50       100.00   100.00   X
  HS décor                                  $0.50       100.00   100.00   X
SubTtl - Decorations                                    200.00
Ttl - announcements, invites, & directory           $   477.98   477.98
Misc
Banking                                                                                            N/A      0.00
 Fee for check order                       1    $15.05         15.05          15.05                                               X

Conference Calls                          (proof of expense required)                              N/A      0.00
  Phone bill - for November's conf call     1    $16.38        16.38          16.38                                           X
  Phone bill - for December's conf call     0      $0.00        0.00           0.00         0.00   N/A      0.00              X
  Phone bill - for January's conf call      1    $19.08        19.08          19.08                N/A     19.08              X
  Phone bill - for February's conf call     1    $28.30        28.30          28.30                N/A     28.30              X
  Phone bill - for March's conf call        1      $8.52        8.52           8.52                N/A      8.52              X
  Phone bill - for April's conf call        1      $3.96        3.96           3.96                N/A      3.96              X
  Phone bill - for May's conf call          1                   0.00           0.00                N/A      0.00
  Phone bill - for June (6/3) conf call     1                   0.00           0.00                         0.00
  Phone bill - for June's conf call         1                   0.00           0.00                N/A      0.00
  Phone bill - for July's conf call         1                   0.00           0.00         N/A    N/A    N/A
SubTtl - Conf calls                                            76.24          76.24
Ttl - Misc.                                               $    76.24          76.24                                ## ### ### ## ###

                         Total Expenses                   $ 3,341.19       3107.43          0.00   0.00    0.00    # ##   ## ## ##
                                                                                        ^
                                                                        ttl donations __|
    Owning Committee: Marketing & Communications Sub-Committee, led by Carrollynn Brown

    Printed Materials Details
                                            Initial     Follow-up
                                word cnt:

                                            Projected                Submit     Publication
    Newspapers                                Cost      Charges       Date        Date
x    Kenbridge-Victoria Dispatch                          free
x    Farmville Herald                             25.00     57.00   Mon -->        Wed
     Crewe-Burkeville Journal                             free
     Amelia Monitor                                                 Mon, 12 n
     Charlotte Gazette
     Blackstone Courier Record
     South Hill Enterprise
     Mecklenburg Sun


    Mailings                                stamps--> 0.39       alumni--> 174
     Announcement letters                     Mailed   Returned Remailed Total Cost
       1st batch                                59         3        2          $23.79
       2nd batch                               110        15        3          $44.07
       3rd batch                                 1                              $0.39
     subttl announcement mailings:             170                  5          $68.25

     Announcement flyers (mailing)                                                     4.05

     Invitations to alumni                    Mailed    Returned Remailed Total Cost          75
       1st batch                               76          2             1     $30.03
       2nd batch                               50          6             2     $20.28
       3rd batch                                                                $0.00
     subttl announcement mailings:              126                 3          $50.31

     Invitations reminders                    FALSE

     Invitations to teachers
Class of 86 Alumni & Guest - RSVP and Meal Selection for Class Reunion; RSVP for Family Social

                              Total number of invitations: 174                              LAST UDATE:         June 3, 2006
                                       Maximum invitees: 348
                                 Total payment received:                                     $   2,550.00
##                 Headcount Totals (for hotel catering):                       41           (for social catering):   60
                        Anticipated hotel reservations:                                                                      9
                       Anticipated attendees at brunch:
                                      Key: RSVP not recv'd                                                  Family Social -
Reminder




                                     not on official class list          Class Reunion - Best Western            CHS        Hotel
                                                                   Max RSVP Accept Paid                     RSVP Accept Resv
           Cnt           Classmate Name (Maiden)                  Invite (Y/N)  Cnt    (Y/N)    Payment     (Y/N)    Cnt    (Y/N)
 1           1   Sara (Atkinson) Pendleton                         2      N      0    N/A        N/A           N      0     N/A
 0           2   Adonica Baine                                     2     NR            N                      NR
 0           3   Corwyn Baine                                      2     NR            N                      NR
 -           4   Darlene (Banks) Booth                             -      Y      -     -           -           -      -        -
 0           5   Oakley Barnes                                     2     NR            N                      NR
 0           6   Roosevelt Baskerville                             2     NR            N                      NR
 0           7   Melissa Berry                                     2     NR            N                      NR
 0           8   Carrollynn (Biggers) Brown                        2      Y      2     Y         100           Y      4      Y
 0           9   Sally Blackwell                                   2     NR            N                      NR
 0          10   Kenneth Boise                                     2     NR            N                      NR
 0          11   Irving Booth                                      2     NR            N                      NR
 0          12   Kevin Boswell                                     2     NR            N                      NR
 0          13   Richard Bowling                                   2     NR            N                      NR
 0          14   Tamela (Tami) Bragg                               2     NR            N                      NR
 0          15   Calvin Brown                                      2     NR            N                      NR
 0          16   Maurice Brown                                     2     NR            N                      NR
 0          17   Kevin Butts                                       2      Y      2     Y         100           Y      1      Y
 1          18   Lorena (Cavan) Goolsby                            2      Y      2     Y         100           N      0      N
 0          19   Russell Chaffin, Jr.                              2     NR            N                      NR
 0          20   April Chappell                                    2     NR            N                      NR
 0          21   Christopher Cocker                                2     NR            N                      NR
 0          22   Douglas (Doug) Coleman                            2      Y      2     Y         100           Y      3      NR
 0          23   Carl Coles                                        2     NR            N                      NR
 0          24   Clarence Cooke                                    2     NR            N                      NR
 0          25   Delilah (Dee) Corbin                              2     NR            N                      NR
 0          26   Kathy Cousins-Cooper, Ph.D, J.D.                  2      Y      1     Y         100           Y      1      Y
 0          27   Curtis Cradle                                     2     NR            N                      NR
 0          28   Alisa (Lisa) Crawley                              2     NR            N                      NR
 0          29   Edward Crawley                                    2     NR            N                      NR
 0          30   Connie (Crenshaw) Hendricks                       2     NR            N                      NR
 0          31   Dwight Crowder                                    2     NR            N                      NR
 0          32   Efinia Crowder                                    2     NR            N                      NR
 0          33   Paula Curtis                                      2     NR            N                      NR
 0          34   Daniel Derflinger                                 2     NR            N                      NR
 0          35   Timothy Dix                                       2     NR            N                      NR
 0          36   Raymond Dowdy, Jr.                                2     NR            N                      NR
 0          37   Ruby Lynn (Dunnavant) Biggers                     2     NR            N                      NR
 0          38   Howard Eastwood                                   2     NR            N                      NR
 0          39   Per Thomas Edin                                   2     NR            N                      NR
 0          40   Angela (Edmonds) McDade                           2      Y      2     Y         100           Y      4      N
 0          41   Walter Edmonds                                    2     NR            N                      NR
 0          42   Tyrone Egleston                                   2     NR            N                      NR
 0          43   Brenda (Elliott) Martin                           2     NR            N                      NR
 0          44   Stephanie Epley                                   2     NR            N                      NR
 0          45   Denise Eversole                                   2     NR            N                      NR
 0          46   Wendy Foster                                      2     NR            N                      NR
0    47   Robin Franklin                        2   NR        N          NR
0    48   Carletha (Freeman) Mitchell           2   NR        N          NR
0    49   Shirley Garland                       2   NR        N          NR
0    50   Rhonda Gay                            2   NR        N          NR
0    51   James Gee                             2   NR        N          NR
1    52   JoAnn (Gee) Bauer                     2    Y   1    Y    100    N   0   N
0    53   Edward Ghee                           2   NR        N          NR
0    54   Stephanie Ghee                        2   NR        N          NR
0    55   Thomas Ginn, Jr.                      2   NR        N          NR
0    56   Brian Goodell                         2   NR        N          NR
0    57   Stephen (Steve) Graham                2   NR        N          NR
0    58   Carolyn (Graves) Hayes                2   NR        N          NR
0    59   Ernest Greene                         2   NR        N          NR
0    60   Sherry (Griffin) Mayton               2   NR        N          NR
0    61   Vincent Gunter                        2   NR        N          NR
0    62   Lasse Halaas                          2    Y   2    Y    100    Y   4   N
0    63   David Hanks                           2   NR        N          NR
0    64   Gregory (Greg) Harper                 2   NR        N          NR
0    65   Patricia Harper                       2   NR        N          NR
0    66   Terrilyn (Terri) Harper               2   NR        N          NR
0    67   Osborne Harris, Jr.                   2   NR        N          NR
0    68   Constance (Connie) (Hatchett) Peace   2   NR        N          NR
0    69   Collins Hawthorne, Jr.                2   NR        N          NR
0    70   Gladys (Hazelwood) McCoy              2   NR        N          NR
0    71   Willard Hazelwood                     2   NR        N          NR
0    72   Amy Hendricks                         2    Y   1    Y    100    Y   1   N
0    73   Maggie (Hendricks) ??                 0   NR        -           -   -   -
0    74   Rachael (Hendricks) Rosalino          2   NR        N          NR
0    75   Lonnie Hines                          2   NR        N          NR
1    76   Laura (Hostetter) Moore               2    N   0   N/A   N/A    N   0   N/A
0    77   Carl Hunt                             2    Y   1    Y    100    Y   1    N
0    78   Aleasia (Lisa) Hurt                   2   NR        N          NR
0    79   Donnell Hurt                          2   NR        N          NR
0    80   Jeffrey Hurt                          2   NR        N          NR
0    81   Jessica (Hurt) Berrios                2    Y   1    Y    100    Y   5   Y
0    82   Linda Hurt                            2   NR        N          NR
0    83   Marvin Hurt                           2   NR        N          NR
0    84   Tony Hurt                             2   NR        N          NR
0    85   William Hurt                          2   NR        N          NR
0    86   Michael Ingram                        2   NR        N          NR
0    87   Gloria Jackson                        2   NR        N          NR
0    88   Karen Jackson                         2   NR        N          NR
0    89   Steve Jackson                         2   NR        N          NR
0    90   Vanessa (Jackson)                     2   NR        N          NR
0    91   Wendy (Jackson) Gates                 2    Y   1    Y    100    Y   1   Y
0    92   Donald Jefferson                      2   NR        N          NR
0    93   Will Jefferson                        2   NR        N          NR
0    94   Charles Johnson                       2   NR        N          NR
0    95   Diana Johnson                         2    Y   1    Y    100    Y   1   N
0    96   Lillian Paulette (Johnson) Jenkins    2   NR        N          NR
0    97   Shirley (Cheryl) Johnson              2   NR        N          NR
0    98   Wesley Johnson                        2   NR        N          NR
0    99   Dominic Jones                         2   NR        N          NR
0   100   Mary Jones                            2   NR        N          NR
1   101   Otis Jones                            2    Y   2    Y    125    N   0   N
0   102   Teresa (Joyner) Grosskopf             2    Y   1    Y    100    Y   1   N
0   103   Michael Keiser                        2   NR        N          NR
0   104   David King                            2   NR        N          NR
0   105   Alice Knight                          2   NR        N          NR
0   106   Ronnie Knott                           2    Y   2    Y    100    Y   2    Y
1   107   Richard (Chris) Lacks                  2    Y   2    Y    100    N   0   NR
0   108   Leonard Lambert                        2   NR        N          NR
0   109   Portia Lambert                         2   NR        N          NR
0   110   Edwin Lee                              2   NR        N          NR
0   111   Lisa Lee                               2   NR        N          NR
0   112   Valeria Lee                            2   NR        N          NR
0   113   Norris Loperl                          2   NR        N          NR
0   114   David Maddox                           2   NR        N          NR
0   115   John (James) Maddox                    2   NR        N          NR
0   116   Alma (Marker) Armstrong                2   NR        N          NR
0   117   Robert (Bobby) Marshall                2    Y   2    Y    100    Y   5   N
0   118   Kenneth (Kenny) Martin                 2   NR        N          NR
0   119   Mark Martin                            2   NR        N          NR
0   120   Douglas May                            2   NR        N          NR
0   121   Josephy (Jay) McGee IV                 2   NR        N          NR
0   122   Diana Minnix                           2   NR        N          NR
0   123   Edna (Ruby) Mitchell                   2   NR        N          NR
0   124   Elaine (Kami) (Moore) Bishop           2   NR        N          NR
0   125   Keith Musik                            2   NR        N          NR
0   126   Michael (Mike) Neal                    2   NR        N          NR
0   127   Marlene Newby                          2   NR        N          NR
0   128   Ingrid (Newman) Fogg                   2    Y   2    Y    125    Y   5   N
0   129   Ana Nichols                            2   NR        N          NR
0   130   Teri Olds                              2   NR        N          NR
0   131   Doreen (Oliver) Dougherty              2    Y   2    Y    100    Y   5   Y
0   132   Cynthia (Overton) Foley                2   NR        N          NR
1   133   Charles (Spike) Parrish                2    N   0   N/A   N/A    N   0   N
0   134   Tammy (Peebles) Forrest                2    Y   2    Y    100    Y   3   N
0   135   Dean Phillips                          2   NR        N          NR
0   136   Dennis Phillips                        2   NR        N          NR
0   137   Edward (Kip) Pritchard                 2    Y   2    Y    100    Y   4   NR
0   138   Brian Rhone                            2   NR        N          NR
0   139   Charles (Conrad) Rickers III           2   NR        N          NR
0   140   Richard (aka "Dicky") Roberts          2    Y   2    Y    100    Y   4   N
0   141   Teresa (Robertson) Anderson            2   NR        N          NR
0   142   Paul Robertson, Jr.                    2   NR        N          NR
0   143   Shernon Robinson                       2   NR        N          NR
0   144   Clinton (Clint) Rudd                   2    Y   2    Y    100    Y   4   Y
1   145   Robert (Robbie) Scott                  2    N   0   N/A   N/A    N   0   N
0   146   James Seamster                         2   NR        N          NR
0   147   Walter (Dale) Shook                    2   NR        N          NR
0   148   Lewis (Ski) Shook, Jr.                 2   NR        N          NR
0   149   Charles Sievers                        2   NR        N          NR
0   150   Patricia Darlene (Tricia) Smith        2   NR        N          NR
1   151   Scott Smith                            2    N   0   N/A   N/A    N   0   N/A
-   152   Patricia Lynn (Tricia) (Smith) White   -    Y   -    -     -     -   -    -
0   153   Christopher Staples                    2   NR        N          NR
0   154   Timothy (Timmy) Stone                  2   NR        N          NR
0   155   Donnel Streat                          2   NR        N          NR
0   156   Benson Thornton                        2   NR        N          NR
0   157   Vernon (Vern) Tisdale                  2   NR        N          NR
0   158   Teresa (Diane) Trent                   2   NR        N          NR
0   159   Cynthia (Cindy) (Tuck) Immel           2   NR        N          NR
0   160   Ronnell Wallace                        2   NR        N          NR
0   161   Yolanda Wallace                        2   NR        N          NR
0   162   Annie (Watson)                         2   NR        N          NR
0   163   Richard Harding (Ricky) Watson         2    Y   1    Y    100    Y   1   Y
0   164   Richard Schofield Watson               2   NR        N          NR
0    165   Stephanie (Simone) (Watson) Stanley        2     NR        N                    NR
0    166   Virginia (Ginny) (Whitby) Beck             2     NR        N                    NR
0    167   Darryl White                               2     NR        N                    NR
0    168   Renard White                               2     NR        N                    NR
0    169   Joseph (Joe) Whittington                   2     NR        N                    NR
0    170   Leonard Wilkerson                          2     NR        N                    NR
0    171   Harry (Mike) Williams                      2     NR        N                    NR
0    172   Robert (Alan) Williams                     2     NR        N                    NR
0    173   Dawn Wilson                                2     NR        N                    NR
0    174   James (Jimmy) Wrigglesworth                2     NR        N                    NR
0    175   Leroy Wright, Jr.                          2     NR        N                    NR
0    176   Carlene (Tramaine) Wynn                    2     NR        N                    NR
0    177   Cynthia Zava Manley                        2     NR        N                    NR

                         Total number of invitations: 174
                                 Maximum invitees: 348
                            Total payment received:                       $   2,550.00
##           Headcount Totals (for hotel catering):              41       (for social catering):   60
                  Anticipated hotel reservations:                                                       9
                Anticipated attendees at brunch:
Social




         7

    Sun
   Brunch

    (Y/N)
     N




             1
             2
     Y       3
             4
             5
             6
             7
             8
             9
             1
             1
     Y       1
             1
             1
             1
             1
     Y       1
             1
             1
             2
     Y       2
             2
             2
             2
             2
             2
             2
             2
             2
             3
             3
             3
             3
             3
             3
             3
             3
             3
             3
             4
             4
    4
    4
    4
    4
    4
    4
    4
    4
    5
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    5
    5
    5
    5
    5
    5
    5
    5
    6
    6
    6
    6
    6
    6
    6
    6
    6
    6
    7
N   7
    7



Y
Y




N



Y
7
PROGRAM: Class of 1986 20-year Class Reunion

Instructions: The entries in the Expenses Incurrred column are automatically calculated based on entries in the reunion EXPENSES
worksheet. Receipts of pre-authorized expenses should be submitted to Karen who will cut a check for the approved amount.


                                                  Expenses Incurred
                                                                                                  COMMENT
                             REIMBURSEMENTS
Carrollynn Brown                                         272.23
                                                            0.00
 Advertising                                              57.00
 Announcement mailings                                     80.03
 Flyers mailing                                             4.05
 Invitation and reminder mailings                          54.91
 Teleconference calls                                      76.24

Doreen Dougherty
 High school facility & custodial service




Kathy Cousins-Cooper




Karen Jackson



Renard White




                     Total Reimbursements             $272.23




Carrollynn
         PROGRAM: Class of 1986 20-year Class Reunion
                                                       Total Donations $          -
         NOTE: Data below is for illustation purposes only.
                                                          Contact
Letter




                                                                            Type of            Unit   Total
 Sent




                           Vendor                                                                                                      Proposed Usage
                                                        Information        Donation   UNITS   Value   Value     Merchandise Donated

         A Restaurant, by George                                         Declined                      0.00
                                                                         Declined
         Arthur Vaughan & Son Grocery 2200 Nottoway Blvd Victoria 696-2191                             0.00
         B and G's Ceramics & Crafts 209 Broad St Kenbridge 676-2774 Declined                          0.00
         B.F. Goodrich Dealers 676-2655                                  Declined                      0.00
         B&B Bank                                                     Merchandise                             logo pens, pencils      Alumni gift bag
         Bill's Supermarket                                              Declined                      0.00
         C.C. Powell & Sons 696-3341`                                    Declined                      0.00
         Carson Ford                                                     Declined                      0.00
         Charles Rickers Southside Chevrolet 676-2442; 696-2335          Declined                      0.00
         Commonwealth Tobacco Company, Inc.                              Declined                      0.00
         Corner Grocery 696-3111                                         Declined                      0.00
         Diemolding Corporation Virginia Division Route 49 Victoria      Declined                      0.00
         Dr. Lewis Bridgeforth                                           Declined                      0.00
         Dupriest & Williams Victoria                                    Declined                      0.00
         Estes Flowers & Gifts, Inc. 1700 main St Victoria 696-2383      Declined                      0.00
                                                                         Declined
         Farmers Cooperative Fertilizer Purchasers Inc. P.O. Box 417 Kenbridge, VA                     0.00
         Farmers-Planters Warehouse warehouse no. 930 676-8157           Declined                      0.00
         First Virginia Bank P.O. Box 30 South Hill, VA 23970 447-7141 Declined                        0.00
         Gallion & Richards 696-7767                                     Declined                      0.00
         Gallion-Elder Agency, Inc. 1703 Main St Victoria 696-2337       Declined                      0.00
         Going In Style Salon 1221-B Main St Victoria 696-7722           Declined                      0.00
                                                                         Declined
         Hood Brothers Garage Route 2, Box 150 Lunenburg Courthouse, VA 696-3151                       0.00
                                                                           (804) 676-2385
         Howard Davis Const. Co, Inc. P.O. Box 423 Kenbridge, VA 23944Declined                         0.00
         Imperial Briquet Corporation Plant Box 403 Kenbridge 676-8238 Declined
         Inge Feed and Seed 207 6th Ave Kenbridge                        Declined
         James T. Edmunds                                                Declined
         Keeton Jewelry Victoria                                         Declined
                                                                          Kenbridge, VA 676-3555
         Kenbridge Manufacturing and Supply Company, Inc 311 Broad St Declined
         Kenbridge Office & Music Supply P.O. Box 663 676-3424           Declined
         Kenbridge Sportswear Co. Brunswick Ave. Kenbridge, VA 676-8241  Declined
                                                                         VA 23924 372-4274
         Larry's Automotive & Marine Repairs 326 Dodd Street Chase City, Declined
         Leggett 1816 Main St P.O. Box R Victoria 696-3339               Declined
         Logan Garden Center Kenbridge 676-3281                          Declined
         M & J Outlet Store Kenbridge                                    Declined
         Mildred's Meals 5th Ave kenbridge 676-3060                      Declined
                                                                         Declined
         Nationwide Insurance 107 South Broad St, Kenbridge VA 676-8119 (John B. Mahaney)
                                                                         Declined
         New Image Beauty Shop Southside Shopping Center Kenbridge 676-2526
         Parker Oil Company Box 14 Victoria 696-2123                     Declined
         Pauline's Inc. 313 Norht Main St Chase City, VA 23924 372-4750Declined
Pennignton Grocery 9th St mecklenburg Ave Victoria 696-3650 Declined
Perry E. Jones, D.D.S. & Assoc 1301 7th St Victoria 696-2172   Declined
Pinchbeck TV & Appliances & Construction Co. Kenbridge         Declined
Railway Handle Corporation kenbridge                           Declined
                                                               Declined
Robert E. Clement, Attorney-at-Law 1701 Main St P.O. Box 513 Victoria 696-2174
S.P. Jones & Son 208 N. Broad Kenbridge, 676-2447              Declined
Sears                                                          Declined
Shooting Star Rec Room Victoria                                Declined
Smith's Pharmacy 676-2266                                      Declined
Smith's TV & Appliances Victoria 696-2610                      Declined
Southside Chevrolet Company 696-2335                           Declined
Southside Furniture, Inc. 696-2609                             Declined
Southside Marketers, Ltd. Foodrite Victoria 696-3531           Declined
Southside Wood Inc. 696-2591; 696-3769                         Declined
Sovran Bank                                                    Declined
Sunnyside Manufactured Homes, Inc. 676-3166                    Declined
Swift Shop Kenbridge 676-3119                                  Declined
T.D.S. Clothiers 211 Broad St Kenbridge                        Declined
Terry's Auto Service Main & Nottoway Blvd Victoria 696-2748    Declined
The Hallmark Shop Kenbridge 676-2260                           Declined
                                                               Declined
The Lunenburg County Bank Victoria Office 8th & Main Street, 696-2114
Timmyj's Grocery 505 Court St Victoria                         Declined
Troy's Jewelers Hwy 40 Route 2, Box 377 Kenbridge 676-2362 Declined
United Motor Parts                                             Declined
Victoria Drug Co main Street                                   Declined
Victoria Dry Cleaners 1414 Nottoway Blvd. 676-2330             Declined
Victoria Exxon                                                 Declined
Victoria Restaurant 1812 Main St Victoria 696-3517             Declined
Virginia Marble Manufacturers P.O. Box 527 Kenbridge           Declined
Western Auto Associated Stores Victoria                        Declined
Wright's Supermarket                                           Declined
Actual Usage
sample budget (taken from class of 1984 20 year reunion)

20th Year CHS Reunion – Budget
(Based on attendance assumption derive as follows: assuming approximately 85 invitations (# of current addresses)
Very conservative assumption ½ of invites attend, = 43 attendees. And, assume most will bring an adult guest, 75%
So 43 alumni + 33 guests = 76 total adults. )

Mailings:
      - 1st mailing (Dec ’04) to 65 alumni = $0 (Terrell will donate)
      - Post card mailing (Mar ’05) to 70 alumni, old addresses = $0 (Terrell will donate)
       - 2nd mailing (Mar ’05) to 85 alumni = $0 (Terrell will donate)
Event printed materials:
       - Programs (100 count) = $15.00
       - Preprinted Name tags (100 count) = $3.50
       - Alumni contact booklets (50 alumni count) = $45.00
Reserving space at Central:
       - Reserving space at Central, cafeteria & tables/chair setup = $70.00
       - Kids activities, total estimate, 3 hrs, 11am – 2pm = $200.00 (estimate, Joy will this work?)
       - Refreshments, approx 38 adults (1/2 of attendees), 20 kids (estimate), 5 teachers, total 63 at $5/person = $
Best Western costs:
       - 3 rooms reserved, $100/room = $300.00
       - Cash bar, meet & greet hr, 6-7pm, $45/hr bartender = $45.00
       - Buffet dinner, 13.99 x 76 adults = $1,063.24
       - Gratuity, tax = $265.81
       - Centerpieces for dinner tables, $15/arrangement x 13 tables = $195.00
       - Equip for program = $100.00
       - Dance floor = $100.00
       - Cash bar for dance/social, 2 hrs = $90.00
Posters/Banners:
       - 2 posters, at each location =$0.00 (Chip will donate)
       - 2 large room banners, at each location, $30/each = $60.00 (not sure, Chip get price)
Invites to Senior yr Teachers for Central event:
       - approx 50 invites
       - postage & envelopes = $0.00 (Tammie will donate)
Alumni Gift Bag:
       - 5 teachers x $10.00/gift =$50.00 (estimate, Maria get pricing)
       - 2 special prize/award for alumni, $20.00/gift = $40.00
Photographer:
       - For maybe 1 hr attendance to do Group photo and take orders = $50.00

Grand Total:     $3,257.55
Based on estimate attendance of approx. 76 adults = $42.86/person;
In an effort to keep this at reasonable range, we’ll go with $40.00/person (adult) to alumni.
s (# of current addresses) being mailed out.
bring an adult guest, 75%, or another 33 people.




, total 63 at $5/person = $315.00

				
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