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Over the upcoming holiday break, most University offices will be closed beginning Fri-
day, December 21, 2007 at 4:30 p.m. and reopening Wednesday, January 2, 2008. Be-
low is information about a number of important University functions, including hours of
operation and emergency contact information. The information below is also available
online at:

For more information on Winter Break, please consult the Frequently Asked Questions

I hope that everyone has a restful and joyous holiday break with family and friends.

Wishing you all the best in the New Year,

Gary Derr, Chief of Staff

Banknorth ATM
CATcard Service Center
Conference and Events Services
Davis Center
Development and Alumni Relations
Center for Health and Wellbeing
Custodial Services
Dining Services
Help Conserve Energy
Office of Sponsored Programs
Parking and Transportation
Physical Plant
Police Services
Print and Mail Center
Registrar’s Office
Risk Management and Environmental Safety
University Bookstore

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University Financial Service
WinterSession – Continuing Education


The general building hours for athletic and recreation facilities are altered throughout the
semester break period. For specific hours, check the following website:

The athletic ticket office will be open on Thursday, December 27, 2007 and Friday, De-
cember 28, 2007 from 9:00 a.m. – 5:00 p.m. and will be hosting the Sheraton TD Bank-
north Hockey Tournament at Gutterson, Saturday, December 29 and Sunday December
30, 2007, and Men’s Basketball vs. Central Connecticut on Sunday, December 30, 2007
at 1:00 p.m.

Banknorth ATM

Banknorth ATM in academic/administrative buildings will be shut down at the end of
business on December 14, 2007, and will return to service on January 2, 2008.

CATcard Service Center

The CATcard Service Center will close at 4 pm Friday, December 21 and re-open at 9 am
on Wednesday, January 2. Cash deposits may be made in either the Bailey/Howe or Da-
na Medical Libraries using the DART machines, located by the circulation desks. Credit
Card deposits may be made at

If you need to report a CATcard related door access issue, please call Police Services at
656-3473, and ask them to contact the CATcard Technical Support Group.

If you wish to report your card as lost, please call Police Services at 656-3473 and ask
them to deactivate your record. If you find your card and wish to reactivate it, please
take it to Police Services at 284 East Avenue. They will reactivate your card, but you
must go in person.

Conference & Event Services

Conference & Event Services will be closed during the holiday break. No events are
scheduled and, therefore, the office will not be providing event support services. R25
will still be available for submitting on-line reservation requests, and all reservation and
space requests will be processed on a first-come, first-serve basis, once the office opens
on January 2, 2008.

Davis Center

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The Davis Center will close at 6:00 p.m. Friday, December 21, 2007 and reopen on
Wednesday, January 2, 2008 at 8:00 a.m.

Development and Alumni Relations

Development and Alumni Relations will be open weekdays December 26 – 31 to transact
calendar year end gifts and provide customer service primarily for alumni events. DAR
will operate with reduced staffing. To reach DAR during this time please call 656-2010
or email

Center for Health and Wellbeing

The Center for Health and Wellbeing will be operating on the following schedule:

   Wednesday, December 26, 2007 through Friday, December 28, 2007:

   Administration Office - Closed

   Athletic Medicine - Per varsity team schedule

   Counseling Center - Closed. Emergency on-call access through Police Services

   Health Promotion Services – Closed

   Primary Care - Closed Wednesday, December 26, 2007. Open 9:00 am – 1:00 p.m.
   Thursday, December 27, 2007 and Friday, December 28, 2007.

   Psychiatry – Closed

   Women's Health – Closed - Clinician available through primary care office during
   hours noted above.

Custodial Services

Custodial teams will be on-call for snow removal and emergencies throughout campus.
Given/HSRF will be serviced throughout vacation (spot cleaning, trash removal, recy-
cling, restrooms, break rooms and hallways). University events will be serviced (set-up,
breakdown and cleaning). Snow removal will occur as needed and to support Grounds.

Contact SOS at 656-2560 (CAGE) 24/7 for Custodial assistance during the vacation.

Dining Services

(Unless noted below, all other locations are closed)

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Monday, December 17, 2007 – Friday, December 21, 2007

Waterman Café and Atrium at Given – 7:30 a.m. to 1:30 p.m.

Waterman Manor, Delehanty Deck – Trinity Campus, and Brennan’s, the Marketplace,
New World Tortilla, and Ben and Jerry’s at the Davis Center – Closed

Saturday, December 22, 2007 – Tuesday, January 2, 2008

All facilities are closed

Wednesday, January 2, 2008 – Friday, January 4, 2008

Waterman Café and Atrium at Given – 7:30 a.m. to 1:30 p.m.

Brennan’s at the Davis Center 8:00 a.m. to 2:30 p.m.

Waterman Manor, Delehanty Deck – Trinity Campus, the Marketplace, New World Tor-
tilla, and Ben and Jerry’s at the Davis Center – Closed

Monday January 7, 2008 to Friday, January 11, 2008

Waterman Café - 7:30 a.m. - 2:30 p.m.

Waterman Manor - 11:30 a.m. - 1:30 p.m.

Atrium at Given - 7:30 a.m. - 2:30 p.m.

Delehanty Deck – Trinity Campus – Closed

Brennan’s at the Davis Center – 8:00 a.m. to 2:30 p.m.

The Marketplace, New World Tortilla, and Ben and Jerry’s at the Davis Center – Closed

Help Conserve Energy

In an effort to reduce the amount of energy consumed at The University of Vermont, the
following are a few suggestions on how you can help us conserve. Please take this into
consideration during the holiday break. The energy tips are as follows:

   Turn off all UVM office or residence hall lights, computers and other miscellaneous
    office equipment (including PC monitors, laser printers and copy machines) when not
    needed. Also, “unplug” those electrical devices that are typically not being used for
    an extended period of time.

                                          Page 4 of 9
   Switch or enable the “energy-saving” feature on your desktop or laptop computer.
    This will turn off your monitor, but leave your PC in a standby mode.

   Make sure that all office windows and exterior doors are securely closed, at all times,
    including the exterior storm windows and doors.

   Pull the window shades or blinds closed in the late afternoon hours (and at night) in
    order to lessen the heat loss during the cold, winter months.

   Lower the temperature setting of your thermostat or radiator control valve to 68 de-
    grees -- and turn down (a few degrees) before leaving your office or residence hall for
    the evening.

   Please call UVM’s Service Operations Support (S.O.S.) at 656-2560 with any prob-
    lems that you may view as a waste of energy. UVM’s S.O.S. can also be reached, via
    e-mail, at

If there are any questions and/or comments, or you would like to know more about how
you can help conserve energy at UVM, please call 656-8213 or via e-mail at ener-


Bailey/Howe Library and Dana Medical Library*

Monday, December 17, 2007 – Friday, December 21 open: 8:00 a.m. – 10:00 p.m.

Saturday, December 22, 2007 Bailey/Howe Library open 10:00 a.m. – 5:00 p.m.; Dana
Medical Library open 9:00 a.m. – 5:00 p.m.

Sunday, December 23, 2007 Bailey/Howe Library Closed; Dana Medical Library open
9:00 a.m. – 5:00 p.m.

Monday, December 24 and Tuesday, December 25, 2007 - Bailey/Howe Library and Da-
na Medical Library closed.

Wednesday December 26 –Friday, December 28, 2007: Bailey/Howe Library open 8:00
a.m. – 5:00 p.m. (Media Services, Special Collections, and InterLibrary Loan closed);
Dana Medical Library open 12:00 noon – 5:00 p.m.

Saturday, December 29, 2007: Bailey/Howe Library open 10:00 a.m. – 5:00 p.m.; Dana
Medical Library open 9:00 a.m. – 5:00 p.m.

Sunday, December 30, 2007: Bailey/Howe Library closed; Dana Medical Library open
9:00 a.m. – 5:00 p.m.

                                        Page 5 of 9
Monday, December 31, 2007 and Tuesday, January 1, 2008: Bailey/Howe Library and
Dana Medical Library closed

* Cook Chemistry/Physics Library services will be available the same hours as Bai-

Office of Sponsored Programs

The Office of Sponsored Programs (OSP), both Pre-Award Services and Research Pro-
tections units will be closed. However, emergency contact information will be available
to you if an urgent matter arises by calling the main numbers at these office locations:

OSP Pre-Award Services, Waterman 656-3360
OSP Pre-Award Services, Rowell, 656-4067
OSP Research Protections, Colchester 656-5040

Parking and Transportation

Shuttle bus service will end at 4:00 pm on December 21, 2007 and resume at 7:30 a.m.
on January 2, 2008.

Wednesday, December 19, 2007 through Sunday, January 6, 2008: All valid employee
permits will be allowed parking in any lot on campus. Permits will, however, be required
during regular hours with the exception of Administrative Holidays. Regular parking pol-
icy returns on January 7, 2008.

Should your car need to be parked on campus over night while you are away on UVM
business please remember to park in the middle and lower levels of Gutterson Garage.
With the winter season upon us, these locations will not be in the way of snow removal
during the holiday break.

Please call Police Services at 656-3473 for the Motorist Assistance Program during clo-

Metered Parking areas will be enforced in accordance with policy. Refer to for maps, lot names, colors and designations.

Payroll - Bi-weekly and December 28

In consideration of the extended holiday break, Human Resources has developed a plan
for handling the payroll that falls during the closing period. The closing also impacts a
biweekly payroll immediately following the reopening and changes some previously an-
nounced schedules.

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For the Friday, December 28, 2007 semi-monthly payroll, the payroll will be produced
and confirmed on Friday, December 21, 2007.

For direct depositors the payroll will be distributed to member banks on Thursday, De-
cember 27, 2007, for deposit on December 28, 2007.

For those receiving a paycheck, the Human Resources Office will be open on December
28, 2007 from 9:00 am to 1:00 pm for check pick up. An ID will be required to pick up a
check. Any checks not picked up on that date will be returned to Mail Services on
Wednesday January 2, 2008, for distribution to campus.

For the biweekly payroll of Thursday, January 4, 2008, time worked will need to be sub-
mitted by Thursday 12:00 noon, December 20, 2007. This early deadline means that any
time to be worked during the closing will have to be submitted before it is actually
worked. Supervisors will need to approve time before 3:00 pm on Thursday December
20, 2007. Normal payroll processing resumes on January 2, when the University reo-

Physical Plant

Physical Plant will operate similar to a normal weekend or Holiday. Anyone who has a
problem related to a facilities operational need should call SOS at 656-2560. The central
plant operators will receive the call and dispatch a service technician to the affected area.
Physical Plant will have a service technician on site 24/7 just for these situations.

Weather pending, additional staff may be on-site if situations could be severe enough for
building freeze-ups if a condition is left unattended or unnoticed. A notice to the UVM
community to assist with energy savings measures will be sent shortly.

Police Services

Police Services will provide public safety services per normal and customary practices
and will be open 24/7 during the break.

Print & Mail Center

      During the extended holiday period, Mail Services delivery will operate from 8:00
       a.m. to 12:00 p.m., on the following dates only: December 26, 28 and 31, 2007.
       This will ensure no back log of U.S. Mail and allow for timely receipt of any late
       year donated funds to be recorded for 2007 tax purposes.

      There will be no outgoing Mail Service.

      All mail will be delivered as on the aforementioned dates only.

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      In cases where Mail Services cannot access your building (the building is locked)
       or the mail drop-off point, we will hold that mail until after the holiday and deliv-
       er it on Wednesday, January 2, 2008.

      Outgoing UPS packages will not be processed during this period. If you need to
       ship something via UPS, please use your Campus Ship internet account and sche-
       dule a pick-up in advance at:
       or use a UPS drop box that is located at the exterior of a building (Given, Patrick

      Delivery companies such as FedEx, UPS and DHL will attempt to make their de-
       liveries. If you are expecting something urgent, please be advised that delays may
       occur due to buildings being locked. In these cases, it is recommended that you
       communicate directly with the shipper to obtain tracking numbers so you may
       communicate with the delivery company and make alternate arrangements for de-

      Printing will be closed. Underground Copy at the Davis Center will be closed.

      College of Medicine (Given):
          o Staff will be on hand December 26, 27, 28 and 31, only until FedEx deli-
              veries have been completed (usually no later than noon).
          o Incoming U.S. Mail will be sorted and processed with the delivery sche-
              dule noted above (December 26, 27, 28 and 31).
          o Medicine staff have already been advised that there will be no outgoing
              mail and shipping.

Registrar’s Office

The Registrar's Office will be closed over the break.

The Transfer Affairs Office will be closed over the break.

The Student Service Center will be closed over the break.

The main university operators, 656-3131, will be closed over the break.

Risk Management & Environmental Safety

The Department of Risk Management & Environmental Safety will be closed beginning
4:30 p.m. Friday, December 21, 2007 and reopening Wednesday, January 2, 2008. Lab
emergencies involving chemical spills or releases should be reported to Police Services at
911, who will page an Environmental Safety employee if needed. For any workplace in-

                                        Page 8 of 9
juries that occur during the holiday week, seek medical attention, and complete and sub-
mit a workers compensation first report of injury form, which can be found on line at:

University Bookstore

The UVM Bookstore, Henderson Café and CATPause Convenience Store will be open
Monday, December 17 through Friday, December 21, 2007, from 8:00 a.m. to 4:30 p.m..

The University Bookstore, Henderson Café and CATPause Convenience Store will close
at 4:30 p.m. Friday, December 21, 2007 and reopen on Wednesday, January 2, 2008 at
8:00 a.m.

University Financial Services

University Financial Services, including the Cashier's Office and Treasury, will be closed
beginning 4:30 p.m. Friday, December 21, 2007 and will reopen Wednesday, January 2,
2008 at 8:00 a.m. Any wire transfers must be put into the system by Friday, December
21, 2007. Any wire requests after Friday, December 21, 2007 will not be entered and sent
until Wednesday, January 2, 2008.

Student Financial Services will be closed beginning 4:30 p.m. Friday, December 21, 2007
and will reopen Wednesday, January 2, 2008 at 8:00 a.m. Many services, including view-
ing student accounts and paying bills electronically can be accessed at

Winter Session Courses – Continuing Education

WinterSession courses are open for registration through Friday, December 21, 2007. Start
and end dates as well as add/drop and withdrawal dates are specific to each course, so
please visit the WinterSession course listings for more information:

Continuing Education will be open regular business hours Monday. December 17 – Fri-
day, December 21, 2007. Offices will Friday, close December 21, 2007 at 4:30 p.m. and
reopen on Wednesday, January 2, 2008 at 8:00 a.m. Student advising and instruc-
tor/course support will be available during the week of December 17th as well as online
technical support for students who are enrolled in online WinterSession courses.

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