Reporting Prioritization Rev. 11-17-2010
Request Data Request: Details: Activity Status Contact: Due Date:
21-Oct-10 Program Review Plan, develop script, schedule, and administer program and unit review not started Shawn 9-Nov-10
process improvement focus groups
17-Nov-10 Program Review Add to current program review process documentation steps for completing started Shawn 18-Nov-10
Process templates and CERC evaluation prior to summer break. Share idea with AC
Document update and post updated documentation if approved.
13-Oct-10 Program Review Provide specifics to successful completion rates for Accounting program not started Marla 12-Nov-10
21-Oct-10 Program Review Work with VCAA and AC to determine what needs to be taken back to the not started Shawn 1-Dec-10
UHCC IPRC, document and post same
10-Oct-10 Program Review Create summary of the results from our program and unit review process not started Shawn 8-Dec-10
improvement focus groups and post to program review website
21-Oct-10 Program Review Package and submit all annual unit reviews to system office not started Shawn 15-Dec-10
21-Oct-10 Program Review Convert all program and unit reviews to pdf format and post to program not started Shawn 20-Dec-10
5-Feb-10 DIAD -- Fact Book Work with the system office to update the DIAD and Fact Book in support of not Started: Cheryl 5-Jan-11
31-Mar-10 Build New AtD Develop new reports and post to website--revamp website per Sam's needs not started Shawn 14-Jan-11
Reports to make current
29-Oct-10 Demographics Pull AY 0910 demographic and other institutional data for college profile not started Mai Wong 15-Jan-11
Request for Jack
17-Nov-10 Rebuild Migrate 6 years of web development work to new HawCC web environment not started Shawn 17-Nov-11
31-Mar-10 NCCBP Data Work with Wilson and IR's to develop reusable scripts and post to Bwiki In process: Made form Cheryl 11-Dec-11
Collection assignments, gave deadline
Coordination for posting to bwiki. Will
resume by April with data
validation, clean-up work
and the 2011 NCCBP data
27-Apr-06 Manage Take all unscheduled requests, work with VCAA as needed to prioritize and On going Shawn as needed
Prioritization schedule. Also maintain this spreadsheet and post to assessment website
Process when updated.
20-Oct-10 Manage Post all assessment minutes, program review documentation, and On going Shawn as needed
Assessment assessment plans, rubrics, and learning outcomes assessments as needed.
Request Data Request: Details: Activity Status Contact: Due Date:
16-Nov-05 Recalc for PSC We have calculated the total cost of running Doug ?
expense only. the program, where what we need to calculate
is the cost to run the program based on PSC
taught classes only: credits taught for
PSC/27cr for AY.
16-Nov-05 Rerun all program These results should be returned to the Doug ?
reviews based on program initiators so they can adjust their
changes to their program reviews accordingly. SRC and PSC
PSC, SRC, and will be reevaluated after Xmas with DC's.
15-Nov-05 Independent Evaluate compass cutoff scores to determine Doug 30-Nov-05
research of Compass whether it is warranted based on data
cut off scores. findings to continue to run remedial English
writing, and reading. Complete
15-Jun-05 Report the following data Fall & Spring data Fall 2000 to present, N = Number after the Jill Savage Completed
on "success rates" for our first withdrawal, P = Number that passed with a "C" or by Dave
developmental math higher, or Credit, W = Number that withdrew with a "W", Loeding.9De
classes: Percent of students passing the class out of (N - W) c05
Suggested Format: Complete
Semester \ Class Math 22 Math 24X Math 25 Math
22-Nov-05 Validate CTE Majors. Ensure that all of our CTE Majors are listed on the system Cheryl 22-Dec-05
CTE Major to Occupation code document for IR Cadre. Built Chappell
spreadsheet with exceptions and emailed to Cheryl 14 Dec.) Long
12-Dec-05 Financial Aid Correct individual student fin aid records, troubleshoot and Sheryl 16-Dec-05
correct failing processes, write reports to identify problems, Lundberg-
Federal auditors request for data, resynch data after network Sprauge
Retrieved Saradap data and compass data for Loeding
13-Dec-05 Compass Saradap Data reporting. Complete Dave Loeding 15-Dec-05
14-Dec-05 Compass Data Correction Corrected incorrectly inputted data in compass. Complete Nancy Schiene14-Dec-05
13-Dec-05 System Research Research into High School enrollment data for System. Complete Guy Nishimoto14-Dec-05
16-Nov-05 Create account codes for The creation of account codes for all programs is needed so Doug ?
all programs. that the program initiators or secretaries can report expenses
out when the time comes for program reviews. It is believed
that we have all codes set up. I will double check with Mike.
(created spreadsheet and emailed Mike with request to list
the programs who have account codes.)(Recieved
spreadsheet from Mike, forwarded on to Doug. Now need to
validate with DE's and Units 12-14) Complete
9-Nov-05 Institution Numbers for I Collect Race/Ethnicity data for grant.(Completed 14dec05) Toni-Ann 30-Nov-05
Ola Haloa Grant Report. Complete
2-Dec-05 Waiakea Enrollment For Jean Thompson, Waiakea High School CTE councilor Jean 1-Jan-06
Numbers the enrollment numbers of students entering HawCC from Thompson
Waiakea for last 3 year period.(In progress 12-14) Complete
16-Dec-05 IRO Data Research Look into reason that headcount totals do not match detail Doug 20-Dec-05
sub totals for John Throckmorton. Performed
troubleshooting calculations and sent request for clarification
to David Mongold 12-29. Complete
20-Dec-05 Spring 06 Low Enrollment Get list of all admitted but not registered students for Spring Doug 22-Dec-05
Query 06 with Names, addresses, email, and phone numbers, build
script for phone callers, find volunteers, coordinate phone
calling process with volunteers, provide volunteers with
necessary literature, instructions, and script, have first level
evaluation report on Doug's desk by 3pm Thursday 22 Dec.
Summarize all volunteer spreadsheets into one final
summary and provide Final report to Doug by Tuesday,
January 3rd. Complete
16-Dec-05 UH student data request Get UH students taking HawCC classes, what's their majors, Doug 20-Dec-05
what proportion of the overall headcount are they? (complete
1-5 Loeding) Complete
18-Nov-05 SRC Modification Add Gen Ed to the SRC after first round of program reviews Doug after first
are complete. (Doug and I met 1-5 to discuss this issue and round of
decided that adding Gen Ed would not benefit the program PR's.
2-Dec-05 Password Help Handouts Create a password help process, handout and instructions so Marv ?
students can get timely, dependable help with their
passwords. This will reduce the number of interruptions that
Marv gets in a day.(started troubleshooting business process
15dec05)(Doodie to set up meeting to discuss issues) Per
Noreen this activity will be addressed by Doug, Noreen, and
Doodie, on an as needed basis 1-10-06.
12-Dec-05 Fill Rate Report Develop a fill rate report in Access by Department then Doug End of
subject. (researched possibility of providing this report to summer 05.
Doug via an existing solution--Star Correspondent. Emailed
Doug information for his login. Validated all reports in Star
and sent bug report to development team 1-6, did a Net
Meeting with developer for refresher training to be passed on
to Doug 1-11-06) Complete
5-Jun-05 Build "Uniform This is for lecturer overload costs by semester and academic Completed 1-30: (sent email request Doug End of
Management Tool" in Excel. year. Work with Doug to clarify specs. Contact Cheryl to Cheryl 4 Jan to forward summer 05.
Mokuau of Leeward, the interim Chancellor for their version spreadsheet)(received specs 1-10
of this report. from Doug).1-26: 80%
complete…got pulled off to work on
more pressing projects. Finished
27-Jan-06 Create lessons learned Work with Data Delivery Team to capture what was learned Complete: Created document, went Trina 1-Feb-06
document from program from our 2005 round of program reviews with through numerous edit cycles with
reviews for Assessment recommendations going forward. team and submitted document to
Meeting pr recap Trina for distribution.
20-Jan-06 Survey Non-Continuing Get specs from Doug. Roughly 5 questions. Use 1-24 Completed summary and Doug ?
Students Zoomerang. Get population of students who were previously forwarded on to Doug 2-1.
enrolled at HawCC Fall 05 and did not take classes in Spring
06. Find out where they went. Tabulate and report results
back to Doug.
1-Jan-06 Post Program Reviews to As program reviews are approved by Rockne either find an . 2-6-06 Complete. Doug ASAP
Website electronic version or scan review, then post to website.
Notify Rebecca and Lou when complete.
16-Nov-05 Redefine PSC and SRC. The new definition is, "PSC courses are ALL those taught by Completed: We settled on the PSC. Doug 10-Jan-06
the programs Faculty and Lecturers including the distributive
core." After redefining both I would like to get buy in from
the DC's by printing out their program profiles and having
them validate it in a DC meeting. It was agreed that we would
use the same definition previously used for SRC.We will
meet with the DC's after Xmas to complete this.)
15-Dec-05 Contact NSC Contact Melanie Bell of the National Student Clearinghouse Cancelled--too busy Melanie Bell 17-Jan-05
about enabling our High Schools to access their enrollment
10-Feb-06 BOR PR HLST Create a E5201 BOR Program Review for Hawaiian Complete: Data has been delivered Doug
Lifestyles w/addition of the student achievement data: Avg to HLST.
GPA and Credits Earned Ratio. Create 2 charts, 1 with
10-Feb-06 Data for Rockne Once Noreen meets with Title 3 to get
College Costs, and 1with Rocknecosts . the specs we begin Complete: Met with Rockne twice to Doug
the process of finding the data ensure we were going after the
10-Feb-06 Update Program Review Look at item #10 for determination of what category the Complete. The data definitions are Doug
Template and report should run on. defined.
10-Feb-06 Update Program Review PSC becomes Program paid courses. These are courses Complete. Doug
Template and taught by program faculty/lecturers that are paid by the
documentation. program. This is majors AND non majors. The other bucket
replacing SRC is called, "Courses taken by program majors"
This is ANY course--even if it has nothing to do with the
10-Feb-06 Modify PR & update #4 Change wording to: FTE majors-student semester hours Complete. Doug
documentation to reflect for student required core classes taken by program majors/15
10-Feb-06 Modify PR & update Move #3 into PSC section of report AFTER we have version Complete. Doug
documentation to reflect control process in place. Change wording to: Student
change semester hours for all program specific core classes.
10-Feb-06 Modify PR & update Change wording on #2 to read: Student semester hours for Complete. Doug
documentation to reflect program majors in all Student Required Core classes.
20-Jan-06 Accounting program data Read the entire program review for accounting to ensure we Complete. The accounting program Doug
validation. are flagging all issues related to data collection. Create a review has been read with areas of
detail list for all data elements for all years to begin the programs concern around data
process of validation against claims made by program. Then highlighted in yellow, my comments
build a presentation to illustrate where and why there are highlighted in blue. I've shared this
1-Jan-06 Validate Marketing Data Read the entire program review for Marketing to ensure we Complete. The Marketing program Doug
are flagging all issues related to data collection. Create a review has been read with areas of
detail list for all data elements for all years to begin the programs concern around data
process of validation against claims made by program. Then highlighted in yellow, my comments
1-Jan-06 SPSS Software Find license, install software, learn program in anticipation of Complete. Kathy
Investigation. Fall surveys for West Hawaii. Damon,
20-Jan-06 West Hawaii Accreditation Waiting on list of specs from Kate regarding retention and Complete: Sent Kate the Kate Sims
Data Request other accreditation data. accreditation data slide. Returned
14-Dec-05 Validate Expense Acct Work with DE's and Units to ensure that either:1) they agree her vm with a phone call, alsoto
Complete: Sent spreadsheet Doug
Codes with their current account code setup as validated by Mike or Mike. .
2) they wish to maintain, and be able to report on their own
accounting of expenses when asked.
16-Nov-05 Ensure all exceptions to Work with Sherrie Ann on all exceptions we've received from Complete. Doug
program courses have the DC's about courses that they wanted added to their
been updated in catalog. profiles that we found no mention of in the catalog. It was
agreed that as we move forward and discover "exceptions" or
additions to the SRC or PSC buckets we will send an email
to Sherrie Ann to have it corrected in the catalog.
Documentation will be completed by Div Chairs and Doug will
16-Dec-05 Build Expense Detail for PR Develop a detail routine for all data so that we can provide Complete. Doug ?
this information to our Program Initiators upon their request.
5-Jun-05 UHCC Self Study Need to collect the needed information and perform Close enough. 2-24: Cheryl Cheryl Aug-05
Demographic Information calculations where necessary for 34 pages of graphs, Chappell Long has asked that once Chappell
and Achievement Data community and college demographics, longitudinal student the template has been completed it Long
Template. achievement data, update to 2005 (where possible) all needs to be posted to our website.
charts, create organizational chart, CCSSE, IPED's, data, We will do program reviews first. 4-
etc. This request has been moved down the priority list by 10-06 Template has been emailed
Rockne so we could focus on program reviews but should to Accreditation leads for their use.
20-Apr-06 Training materials for Data Build presentation materials for our program initiators Complete 4/26/2006 Shawn
Elements describing the required data elements, timeline, and
expectations. Send out communication on same.
26-Apr-06 Program Review Website Moth ball 2005 program review with link, create new program Complete 4/26/2006 Shawn
Development review page for 2006 with all new programs and links to
documentation. Send out communication on same.
16-Dec-05 Shared data access Get Doug access to share and post this report to shared data Complete 4-27-06 Doug 19-Dec-05
13-Jan-06 Work on Hiring Committees Work on 2 hiring committees: 1-financial aid tech 2-VCAA In process: Fin aid complete. Doug & Jan/Feb
Secretary. Meet as required. Generate questions for Secretary still in process. Sheryl
20-Aug-05 Placement Scores Provide English faculty members with annotated class lists Not started: (Doug checking with Pam Hudson ?
giving students' placement scores for Reading and Writing Pam on this request) Cancelled,
skills classes. See hardcopy file for sample. Shawn to contact and advise to talk
to Doug. I emailed Pam and notified
her of request status 4-5-06.
10-Feb-06 BOR PR HLST Add LBRT/CTE toggle to program review after HLST. Cancelled. We will code for lbrts Doug ?
when we build their program review.
10-Feb-06 Version Control Log Create a process to track versions of program review. Done we will use ppt Shawn Directly after
items #1 and
16-Nov-05 Create a mechanism to Whether this is done by dumping out all flagged major Noreen has volunteered to help with Doug Later
more easily flag the PSC courses or all courses taught by a particular instructor, or a identifying the new PPC. Timeline?
and SRC courses in the means to electronically flag them in Banner or some other Done…it was determined that a
next review. system. It was agreed that we would perform this only after couple iterations with the PI's on this
we have proved that the new definitions for PSC and SRC would be OK.
22-Feb-06 Program Review Additions Add to PR: 1) Revolving expense account and 2) General Ed Add revolving accts to budget on Doug
to replace Non-PPC classes. data elements and presentation
materials. Drop Gen Ed. Done
9-Dec-05 West Hawaii Random List I need to get two random lists of West Hawaii students. For Kathy Damon update 3-4:we need a Mike Hopson as quickly as
spring semester 06, one list should be 23% of entering sample identified of both the new possible
students. The other list should be 23% of continuing students and continuing students, then after spring
attending spring semester 06. Each random list of student purchase and do the survey, and semester
names should include contact information and student ID need the results so we can prepare begins Jan 9
numbers. The total number of names will be approximately for the program review. Done. 06.
22-Nov-05 Grad Leavers Survey Create additional questions, send out (email, snail mail, Done Cheryl 28-Feb-06
telephone call), tabulate, and report Grad leaver surveys, Chappell
complete UH Systems Requirement Addendum. (Sherrie Ann Long
is working on this. Will track to completion.)
12-Feb-05 Prerequisite Validation Shawn get Jack pond contact info from Trina. He is with the Started: (emailed both Charlotte and Doug End of
Study for Eng 21 and 102. ACCJC's. Are there other campuses that have done this? Trina 12-13) (emailed Jack Pond 12- Spring
How is this done? This proves that the prerequisites are 13)(emailed Kay Caldwell from Term.3may0
necessary for performance for the course. We're anticipating Leeward 12-14) No word back from 6
a pilot study of prerequisite validation in the near future and Kay, Charlotte has no information,
we'd like to see some successful models. Work with and Jack Pond is thinking about
Leeward on this. Charlotte Watanabe. it…will follow up. Jack referred me
to the California Community College
Chief Instructional Officers
website...being worked on at system
16-Nov-05 Update Expense To the expense worksheet add: B fund acct, revolving fund Started: The spreadsheet has been Doug ?
Worksheet. acct, special fund acct, UH foundation acct, and any c fund updated. Some of these spec'd
purchases for equipment over 5K (double check 5K with items are not on it. Do we still want
mike) to add? Done…not using data
request template at this time.
12-Jan-06 Account for Non Credit Figure out a way to account for non credit classes so we can Do we care about this? Already Doug ?
Classes in program review? take them into account with our program reviews. being acct for in OCET PR.
16-Nov-05 Reevaluate and recode We are currently double counting some of our courses Marv…I think we've got this worked Doug ?
how we handle DE courses. because we have not recognized them as being classes into the working version of our
taught concurrently. Hybrid PR…yes? Done.
27-Apr-06 Training Presentation Present training materials to program initiators and writers. Complete Shawn 9-May-06
28-Feb-06 High School List call barb Arthurs is this the current originally ?
contact? Dorinna? Emailed Betsy
Barb…she said Christine Quintana Codis…now
is the new gear up project Christine
coordinator…waiting for response to Quintana
need for data. Christine said Marv 933-0818
has already given her what she
A list of high school seniors applying at HawCC.
11-Apr-06 Create a separate program Much of the data for calculating Nursing data elements is not Meeting with Elizabeth 5-5-06 to S. Flood 14-May-06
review for Nursing. in the Banner system. A manual process may need to be review.
created to collect this information. What do we do about
prenursing students? What happens to them?
Program Review Request Go through last years program reviews and strip out all Complete S. Flood 25-May-06
to Mike Rota required data. Build a spreadsheet of HawCC program
reviews based on the 42 requested data elements. Link
23-May-06 program reviews into document.
18-Nov-05 PHI Reporting Identify the no. of applications and number of majors Fall Complete Noreen 15-Apr-06
2005 for the PHI Reports from our programs. (Noreen is Yamane
working on this. Will track to completion.)
15-Apr-05 Website Development. Go through entire Assessment website and ensure ADA Shawn 1-Oct-06
7/26/2006 Thompson Peterson's We need to build a routine to report on an annual survey that Per Loeding/Arthurs: David will be s.flood 7/26/2006
Annual Survey will be coming each year the beginning of May. the contact person for completing
these requests going forward
We will be meeting with the Program Initiators and their
Secretaries as appropriate to validate the expense numbers
we plan to use in our program review. This will take place Shawn /
7-Jul-06 Expense Validation BEFORE the final data is run. Complete Roxy 21-Jul-06
We first need to set up a meeting between Doug, Shawn,
and Trina to determine a path forward for our unit reviews.
We need to decide if they will be using the system templates,
if we will give a choice between the system template and the
generic unit review template that Kathy created, or otherwise.
Also, who is responsible for collecting all of the data
prescribed by the system for their templates? Then we need Complete: Met with Mike Leialoha,
to meet with the units so they understand what the Jodi Mine, Claire, and Guy Kimura
7-Jul-06 Unit Review Meeting expectations are and how to proceed. per our meeting with Doug and Trina. Shawn 21-Jul-06
8-May-06 BI Enrollment Map Make a map for this past year…Enrollment for Fall 05 and Completed. K. Damon 10-Jul-06
Spring 06 the way we had for the year before.
27-Apr-06 Expenses Over the course of the summer we need to determine where Roxy has completed this project. Doug 21-Jul-06
the data is kept for items 16-18 concerning budget and She will pursue getting Marv access
expenses for programs. We will need to build what ever to FMIS as needed.
processes are necessary to get this data into our program
reviews without manual process.
11-Apr-06 Create a process and form We are currently not satisfying all of the requests we are Complete. The form has been S. Flood 2-Aug-06
for managing data requests. getting for data. We need to create a process to handle this created and agreed upon. It has
and communicate it out to our customers so that they know been posted to the assessment
what they can expect. Shawn to set up a meeting with John website. Plan to send college-wide
to create a uniform work order form. communication when everyone gets
back from summer break.
Gender Data Collection For Kathy reported out avg ages of genders for both system K. Damon
7/11/2006 CC and HawCC. Complete 7/11/2006
16-Nov-05 Access to FMIS for Marv. We need to either get Marv access to FMIS or find a contact Complete. Per Jodi, Marv has Doug 5-Aug-06
that will send a prespec'd data dump upon request. access to FMIS as of last Friday 7-21
5-Sep-06 ECE Data Request Names and addresses of all 2005/06 graduates of the Early Complete - David Loeding Assigned Mai Wong 15-Sep-06
Childhood Education Program earning a CC, CA and/or AS in
Early Childhood Education
5-Sep-06 ECE Data Request The names and email addresses for all Early Childhood Complete - David Loeding Assigned Mai Wong 15-Sep-06
Education majors currently enrolled at Hawai'i Community
College – Fall 2006
2-May-06 HawCC Faculty & Staff Order and learn Zoomerang Software for survey Put in request to have software Assessment 28-Aug-06
Survey development. Get hardcopy survey from Beth and hand type ordered 5-4-06. 8-10 update: Committee
into Zoomerang. Run survey on Gail's faculty and staff Purchased Survey Monkey. 9-28
distribution August 28th. Run for 2 weeks. Post results to update: Survey has been
assessment website. Assessment committee is contact. completed. Results have been
handed off to Administration for any
needed action. Survey results are
posted to website along with tutorial
materials for filtering.
23-Aug-06 Post CCSSE Create CCSSE Library on Assessment website and include Completed.9-28-06 Doug 30-Sep-06
Based on the responses to the “Legacy Question” on the October
application form (Were any of your ancestors 16 , 2007
Hawaiian?), what percentage of respondents answered
„YES‟? Need to know total # of applicants & number of
Yes‟s for Fall 06 only. We would like to incorporate
this response for a Board of Regents meeting in
preparation for accreditation in collaboration with the
Report on Hawaiian Puko`a Native Hawaiian Council of the University of Toni-Ann
10/4/2006 Ancestry Hawai`i Systems. complete Samio
Develop a survey plan, get appropriate approvals, post to
website. This survey plan will be the new process for
requesting survey work through the IR. Alos sent to Gail for
10/3/2006 Survey Plan Development distribution to faculty, staff, and lecturers. Complete S. Flood 01-Nov-06
The number of students at UHH who have exercised the
Academic Bankruptcy option since it has been
available. The EPC is being asked to consider
implementing a similar policy at HawCC and
10/4/2006 Bankruptcy Numbers committee members were wondering how many Complete Jim Yoshida 27-Oct-06
students at UHH actually did declare academic
7-Jul-06 Final Instructional Program We will wait until we have the following data updated to do Currently doing data validation, Shawn 15-Sep-06
Review data run. the final data run for our instructional program reviews: 1) formatting for readability, spell
Faculty/Lecturer flag for #8 (Sherrie Ann working on). 2) checking, and double checking
Recode program review program to assess if instructional expense figures.Completed on 10-
programs are using contact or credit hours in determining 10-06
FTE (Marv). 3) # of Graduates updated (A&R office?). 4)
Program Expenses to complete #16 - #18.
11-Sep-06 I Ola Haloa-Title III Provide demographic/Pell data for Grant. Started. 10-3 update: 95% Toni-Ann 31-Oct-06
Demographics Request complete. Need Pell data from Samio
Marv. Complete 10-10-06
11-Apr-06 CCSSE Data WH Take the list of WH classes and when I get the CCSSE data Check with Noreen on her CCSSE Kathy 15-Sep-06
file you’d like me to pull out the WH data and give you the contact. Emailed Kathy and let her Damon
results by July 10th. See hardcopy file for K. know that I could not commit to the
Damon. July 10th deadline since we did not
know when we would be getting the
returns from CCSSE. I will work this
when we have the data. 9-28
Update: CCSSE results have been
pulled into SPSS based on a list of
CRN's from Kathy. Data now needs
to be moved into Excel and
4-Oct-06 WH CRN CCSSE Results of the WH section of the 2006 CCSSE Survey for the Started. Complete 10-26-06 Kathy asap
Reporting COMMUNITY COLLEGE REPORT and HAWAII Damon
SUPPLEMENTAL QUESTIONS. Needed to write the WH
Unit Review Report that is due in November/06.
5-Jul-06 Defining West Hawaii Here’s the list of demographic information needed for my unit Need to schedule meeting with Raynette ?
review section for West Hawaii. Per Kathy, she wants Male, Kathy and Admin Team to agree Haleamau-
Female, Age, Ethnicity & High School. Note: This will require upon a common definition going Kam
defining what West Hawaii is and how we will filter in Banner forward. Complete 10-26-06 [haleamau@
or otherwise. Once West Hawaii enrollments have been hawaii.edu] -
defined Kathy wants AY04, AY05, and AY06 Fall data. - Kathy
What is the retention rate for Hawai`i Community College for Complete 10-31-06
Fall 2004 to Fall 2005? What is the retention rate for Hawai`i
Community College for Fall 2005 to Fall 2006? This
information is needed to complete the Annual Performance
Report as required for all Title III, Part A, section 317 Native
Hawaiian-Serving Institution and Alaska-Native Serving
Institution Department of Education grant recipients. Toni-Ann
10/23/2006 HawCC Retention Samio 13-Nov-06
Faculty FTE Recalc Marv's program needs to be rewritten to address new All complete except updates to Shawn 19-Oct-06
calculation method for faculty fte, need to rerun PR for AEC, documentation. Website is
Carp, ABRP, and Dig Arts. Need to update tables and send unusable. Complete 10-31-06
new data to program initiators. Need to make updates to all
documentation on website to reflect changes and republish.
11-Apr-06 Build training materials for There have been many requests for additional training on Need to schedule meeting according S. Flood 9/31/2006
program review: "How to what the data means. Doug and Shawn need to work on to current priorities.--Not started 10-
interpret the data elements" putting something together and then doing some kind of 13-06 Update: Started: Doug and
presentation. Shawn to meet and build
scheduled for Oct 31. Met to
review…decided to do this next year
when we have more time. Cancelled
Enrollment for WH Generate Enrollment numbers for Fall 06 for West Hawaii K. Damon
based upon mailing addresses in Kona, Kohala, and Kau for
14-Nov-06 Kathy's program review. complete 14-Nov-06
DE for East/West Hawaii Report DE mode of delivery for both East and West Hawaii Dorinna for
15-Nov-06 for Fall 06. complete Rockne 15-Nov-06
13-0ct-06 SUBS Authorization to plan Collect PPC, means of calculating Faculty FTE, and run data All complete except financials, which Donnalyn 30-Nov-06
data request report of elements 1-15 for last 3 years by November 3rd. are being worked on. Complete 11-
Collect data needed to complete expense section of data run 15-06
elements 16-18 to complete data request by November 30th.
26-Jul-06 SS Unit Data Definitions Once the Student Services Unit Review data elements have Not started-- Will start once Barbara Barbara ?
been defined we need to find sources for the data. has defined specs with SS Team.12-
6 update: cancelled specs not
defined and unit reviews are done.
Enrollment for WH Recalculate enrollment numbers for West Hawaii without Kau K. Damon
4-Dec-06 to include demographics as well complete 5-Dec-06
Eng 21 prereq study Provide data to english department as required for their Eng 80% complete. Delived on tabe Gwen 1-Dec-06
21 pre requisit study. data. Asked to collect additional
data on same. 12-6 update:
delivered on pre/post test avgs.
Standing by for more data
requests.12-15 update: Complete
12-Oct-06 Financial Aid Data Complete S. Flood 31-Oct-06
Select Student Banner Id, Student Last Name, Student First
Name where SSASECT_VPDI_CODE = HAW,
SSASECT_TERM_CODE = CURRENT/FUTURE
SEMESTER (e.g. 200710), SSBSECT_TUIW_IND = Y, I
want all the students who are enrolled in any course that has
the SSBSECT_TUIW_IND = Y. I want the term dynamic if
possible. If it can’t be dynamic, I need two reports one for the
next (future) and one for the current semester. Colleen at
KCC says her IRO already runs this report so either it is a
system report or her IRO has already created one that works.
Students are having their tuition waived and it is NOT being
counted as part of their financial aid package. This is a
violation of federal Title IV regulations and
I need a way of identifying these students.
Accounting program data . It is requested that we collect/validate PPC's, validate BOR Beth
appointed program faculty, run the program review routine,
do appropriate data validation, and deliver data to Beth. This
is outside of the "formal" program review process flow
through CERC. Complete 1/11/2007
Website Survey Doug asked for assistance in developing a survey for our Doug
Development. new website vendor, edit script, update as needed, deploy,
collect responses and report on same. Started 1/11/2007
10-Feb-06 Lecturer costs Make changes to tool such as add/delete columns, add new Complete Doug 15-Sep-06
calcs for avgs, create instructions for use, validate
permissions list, get everyone access to share, map network
drives, retest tool.
6-Dec-06 Build new Assessment Learn new software and build assessment website. Started. 12-15 update: Rockne has Rebecca 12/22/2006--
Website postponed deadline so will wait on Postponed
completion until direction has been by Rockne
30-Jan-07 Nursing Program FTE Meet with Elizabeth to manually calculate nursing program Met twice. Complete. Shawn 7-Feb-07
Faculty calculation faculty fte for both programs in review.
7-Jul-06 Enable data access for I need to get access for Roxy to Banner, the ODS, and our All forms have been completed for Marv 15-Sep-06
Roxy. shared drive so she can begin to learn how to pull data upon Roxy's access. Will follow up as
completion of her current project. needed on this.Working on getting
Oracle installed for ODS access.12-
15 update:Marv to verify Oracle
installation and resolve any firewall
issues. Marv to meet and work on
this with Doug. Request never
satisfied. Roxy moved onto another
1-Jan-07 Website Survey Doug asked for assistance in developing a survey for our Survey is closed. Will collect and Doug 11-Jan-07
Development. new website vendor, edit script, update as needed, deploy, report responses after faculty
collect responses and report on same. lecturer tracker tool is built and
tested for 07/08. 1-31 update:
responses sent in. Now need to find
out what presentation needs are.
15-Dec-06 Build Data Table Marv to build a table to dump all of the Annual Instructional Completed but late. Data already Marv Kitchen 1-Jan-07
PR data into. manually copied/pasted.
21-Mar-06 Annual Program Reviews Leverage the existing program review routine to run Annual We will collect PPC and do reviews Doug 16-Feb-06
for ALL Instructional program reviews. We will report all data with the exception of without financials.9-28-06 update:
Programs the financial data for elements #16, #17 & #18.This will Roxy has requested the needed
require a list of ALL of our instructional programs PPC's in information and is collecting all
addition to writing the code necessary to run this report every responses. Doug and Beth to
year. We will additionally need to build a process to do determine how programs calculated
annual validation of the PPC so it is current from year to year. Faculty FTE for validation cycle with
PI's.1-30 update:meeting with Doug,
Noreen, and Beth on feb 1st to
resolve "unassigned" course to our
list of PPC's. Also working on list of
BOR appt faculty.2-28 update:
30-Jan-07 Resolve Annual program Marv and Sherrie Ann to work together on a solution to 2-28 update: per Marv, Complete Marv 7-Feb-07
review avg class fit problem address inaccurate or non-existant data in Banner for max
class caps causing >100% or zero data in program review
field for avg class fit. We need to find out how long it will take
to fix so we know if we can depend on this element in our
30-Jan-07 Data Validation Meeting After going though our annual program reviews and ensuring Complete Shawn 7-Feb-07
w/Doug that we are reporting what we want, we need to meet with
Doug and ensure we are all in synch with what we are
reporting BEFORE delivering the annual program review data.
3-Oct-06 Brio Installs Need to install Brio licences on 3 machines. Shawn to Started: 2 Licenses installed. Marv 14-Oct-06
coordinate, Marv to install. Loeding needs to create more disk Kitchen-
space to accommodate Dave
installation.Marv to follow up with Loeding
Loeding and complete installs. Marv
to work on with Doug. Still working
on last install. Cancelled.
16-Nov-05 Develop a process to This would include waiv/subs. We need to at least have this Marv and David working on this. Doug 1-Dec-06
better track changes that information added to a spreadsheet so that it could be Never completed. Cancelled 2-26-07
have been made to the brought into a report. Today waiv/subs are bundled into a
courses/programs after the hardcopy binder. Ideally, the binder would be gone through
catalog has been printed. and logged electronically, and then it's just a matter of
maintenance. Perhaps one of David's student workers could
help with this? 1-30 update: only count blanket
1-Dec-06 Grad Leaver Survey Develop plan and survey for grad leaver surveys to include Completed by Roxy Roxy 28-Feb-06
electronic survey this year.
3-Oct-06 Annual Program Review Validate with Doug, the instructional/unit review listing held by Complete S. Flood 1-Mar-07
Process system. Send system updated list.
3-Oct-06 Annual Program Review Verify with Doug, the scope of data gathering for the unit Complete S. Flood 1-Mar-07
Process reviews. Student support services? Admin services? OCET?
3-Oct-06 Annual Program Review Need to coordinate with Doug, Beth, and Noreen on how PHI Cancelled. PHI's not part of annual S. Flood not
Process process will be intergrated into annual process. What ESMI program reviews scheduled
data is included?
3-Oct-06 Annual Program Review Need to post to the assessment website all documentation Complete S. Flood 9-Mar-07
Process related to program review process and training.
3-Oct-06 Annual Program Review Begin to collect data for Student Services Data Template Complete and delivered. S. Flood 16-Mar-07
31-Jan-07 PHI Data Get number of applications and number of majors for Fall 06 Complete Shawn 15-Feb-07
for each PHI program Just to make sure, the list is found on
page 39 of the catalog:
ACC, AJ ,AG, AEC, ABRP, AMT, BTEC, CARP, DISL, DMA,
EDED, EIMT, ET, FSER, HLS, HOST, HSER, IT, MWIM,
MKT, NURS, CHO, PRCN, SUBS, TEAM.
3-Oct-06 Annual Program Review Need to develop a stand alone process for annual reviews Complete. S. Flood 2-Mar-07
Process (outside of existing CERC process), need to develop training
materials on new process, and timeline.
3-Oct-06 Annual Program Review Need to deliver training on annual program review process. Complete. S. Flood 16-Mar-07
3-Oct-06 Annual Program Review Deliver Annual Program Review Data to system. Complete. S. Flood 16-Apr-07
3-Oct-06 Annual Program Review Post Annual Program Reviews to Assessment Website. Complete. S. Flood 17-Apr-07
30-Jan-07 Rebuild 06/07 Faculty Build and test tool to new specs. Post to share. Notify Sandy Complete Shawn 6-Feb-07
Lecturer Tracking tool to of completion.
30-Jan-07 List of Title 4 recipients Fall 2004 Recipients of Title IV Need-Based Financial Assistance waiting to hear back from Toniann if Toni Ann 20-Feb-07
(Including Only Pell Grant, Supplemental Educational Opportunity Sheryl has provided all the needed Samio
Grant, College Work Study & Perkins Loans) Check with Sheryl in info. Completed by Sheryl.
30-Jan-07 Expense information for Asked Mike Leialoha for assistance Toni Ann 20-Feb-07
HawCC. Total 2004-2005 Educational & General Expenditures (E & on this. Doug to follow up with Samio
G). E & G expenditures are defined as “ the total amount Mike.waiting to hear back from
expended by an institution of higher education for: instruction, Toniann if Mike has provided all the
research, public service, academic support (including library needed info. Mike satisfied request.
expenditures), student services, institutional support, scholarships
and fellowships, operation and maintenance expenditures for
physical plant, and any mandatory transfers which the institution
is required to pay by law. In determining the institution's E&G
expenditures, total these costs. Do not include Federal student
financial aid.” Forward on to Doug
30-Jan-07 Program Review Routine Marv to allow access to run program review routine so we cancelled…we will not be using the Marv 7-Feb-07
Access can run these when we need to. old routine going forward.
26-Feb-07 Fire Science Meeting Doug, Shawn, Sara, to meet with Olivera Fire Chief for a Marv completed program review Doug ?
credit fire science AS degree discussion.Need more info to data.
start. Currently program is run through Honolulu CC RDP.
3-Jul-07 Enrollment Growth Data For Fall06, Spring07, and Fall07: Report out HawCC classes, In process, Shawn to get Fall06 and Doug 11-Jul-07
Request credits taught, SSH, avg class size, headcount enrollment, Spring07 data from ODS, Marv to
and FTE enrollment. Filter out 93v, 193v, 99v, 199v, and get Fall07 data from
299v courses. banner.Complete 8-2-07.
4-Apr-07 Benchmark Data Request System is asking for 22 pages of data to satisfy the National Complete 8-2-07. Shawn 30-Apr-07
Community College Benchmark Project (NCCBP) data
collection requirements. They are asking that we find
sources for all of the data and to have a list of gaps by April
30-Jan-07 Build 07/08 Faculty Once the 06/07 tool is working satisfactorily and completely Will check with Sandy once she gets Shawn 6-Feb-07
Lecturer Tracking tool filled in, build and test 07/08 tool and post to share. Notify back in the office to ensure
Sandy of completion. Secretaries are finished with 06-07
version. Complete 8-2-07.
2-Aug-07 Achieving the Dream Collect and report data for the Achieving the Dream Initiative complete S. Flood 15-Sep-07
for AY05 and AY06
21-Sep-07 Louis Stokes Data Request Work with Laura and Doug and Marv to determine which complete Doug 19-Oct-07
classes to pull data on and complete request.
2-Aug-07 Program Review Plan Develop a new plan for program review based on new complete Shawn 10-Aug-07
direction to include comprehensives based on ODS source.
2-Aug-07 Comprehensive Program Build a process to deliver data, communication plan, build complete S. Flood 12-Nov-07
Review training materials, coordinate and deliver training on process,
develop timeline, deliver data, document and post all work
products and program reviews to website.
13-Nov-07 Program Review Publish Need to ensure that the document we have published on complete Shawn-Marv immediately
PPC/BOR Appt Faculty website is representive of the latest updates to PPC and
Master BOR appt program faculty for all years in review. Rename to
PPC taught and repost to web.
12-Sep-07 Survey Development Design an evaluation tool that can be used electronically to a Requested list of questions to be Karen Kane when
captured group of students with disabilities, confidentially used for survey from Karen. Waiting possible
on list from Karen.CANCELLED BY
19-Nov-07 Program Review Collect Need to rewrite Marv's program review routine to generate complete 12-1-07 Shawn-Marv immediately
Data for Middle College data for both middle college and coop ed for inclusion in
and Coop Ed Instructional Support Unit Review. Deliver modified data
tables to both writers.
13-Nov-07 Unit Review for IR Office Write the unit review for operations within the IR Office to be complete 12-1-07 Doug immediately
used within the Instructional Services Office unit review.
26-Oct-07 Demographics The information is for the purpose of completing the Annual complete 12-1-07 toniann 1-Dec-07
Performance Report as required by the US DOE as a Title III,
Part A, Section 317 Native Hawaiian-Serving Institution and
Alaska-Native Serving Institution Grant recipient.
10-Feb-06 PHI Reporting Create a stand alone PHI Report which pulls from ODS. cancelled on 12-7-07--Noreen Shawn 5-Sep-06
Shawn to work with Noreen to gather specs and begin indicated that this is no longer
process of report development/documentation. needed.
13-Nov-07 Program Review Process We no longer summarize our Perkins data for CTE not started ETC Unknown Dec 11 Shawn- 15-Mar-08
for developing a summary programs. This means that we will need to manually input all update: Shawn cancelled this Noreen
table for Perkins data of the perkins data for each of our CTE programs every time request. He will pull the data
we do a program review. I would like to see this happening manually for reviews ahead of time.
somewhere else so that when we do program reviews we
can just go get the summary data.
13-Nov-07 Program Review Need to meet with Program Initiators and gather their inputs not started ETC 10 hr -- Cancelled Shawn immediately
Opportunity Analysis Report (which data elements were useful & which were not) then per Doug. I will await further
build a report for Doug to highlight areas of opportunity in the instructions
program review process. We are getting feedback that our
faculty are not always completely happy with the way some of
the data elements for program review have been determined
or are being reported. This is a critical feedback loop to
provide information back to the UHCC IPRC on what is
working on our campuses and what can we improve upon.
7-Jul-06 Create PHI Library Collect and post to the assessment website all PHI reports in In process. ETC 1 wk Cancelled per Doug ?
electronic form. Link PHI's adjacent to Program Reviews. Doug--no longer needed
Announce addition of PHI's to website to Assessment
Committee upon their return (first meeting).
10-Aug-06 Faculty Workload Report Doug has asked that we create a faculty workload report. Not started Need specs before Doug ?
Specs have yet to be determined. Suggested building report determining ETC Cancelled per
and going through a couple validation iterations to ensure Doug--no longer needed
that we are reporting what Doug needs.Report at Department
13-Nov-07 Revisit process used to Need to meet with Doug and Rockne to reevaluate the way COMPLETE: met twice with Rockne Shawn- immediately
schedule and prioritize that we are prioritizing requests for data on campus. Not and Doug to discuss priorities--no Rockne-
work requests campus wide everyone in the organization is using the process in place so change to process at this time Doug
we will need to determine a better way to prioritize our work.
Shawn working with Secretary's to schedule meeting
26-Oct-07 2008 National Financial aid data request -- Marv will work to get Tony up to started - Data team assembled--in Sheryl 28-Jan-08
Postsecondary Student Aid speed then move back to AtD. process--Sheryl will lead data team lundberg
Study to completion Sprauge
2-Aug-07 Annual (system) Program Build a process to deliver data, communication plan, build COMPLETE 12-20-07 S. Flood 15-Dec-07
Review training materials, coordinate and deliver training on process,
develop timeline, deliver data, document and post all work
products and program reviews to website. Also populate data
spreadsheet for all instructional programs, package all
deliverables and send to system office.
13-Nov-07 AtD Term Record fix-- Per Cheryl, "It appears that some of you may have used a Complete 12-20-07 Term files JBL immediately
algebra course. course other than your college level Algebra course or in corrected per Marv
some cases, multiple courses for these fields. If that is the
case, our data coach recommends that you resubmit the
files." Need to double check how we have set this in Marv's
term record routine and adjust as needed.
13-Nov-07 AtD Term Record fix-- Per Cheryl, "...per JBL the reports on remedial math and Complete 12-20-07 Term files JBL immediately
remedial math and english. English include all courses that you listed as 1-3 or more corrected per Marv
levels below your college level English or math course. Need
to double check and ensure that we have this correctly set in
Marv's term record routine.
13-Nov-07 AtD -- Double check credit- Per Cheryl, We will ensure that the term routine is set to Complete 12-20-07 Term files JBL immediately
no credit/pass-fail coding correctly code credit no credit, pass/fail corrected per Marv
13-Nov-07 AtD -- Double check Term Per Cheryl, We will ensure that the term routine is set to Complete 12-20-07 Term files JBL immediately
GPA/NumCdt coding correct code term GPA and NumCdt corrected per Marv
2-Aug-07 Achieving the Dream 2007 Collect and report data for the Achieving the Dream Initiative Complete 12-20-07 S. Flood 15-Nov-07
data submission for AY07
14-Sep-07 Set Benchmarks for Per system directive rank sort all data in Annual Program Rank sorted all data in both HawCC system office 1-Jan-08
Program Review review, meet with program review faculty and set and system data spreadsheets --
benchmarks where appropriate for determination of health handed over to Doug to facilitate
calls. conversation. Complete 12-20-07
14-Sep-07 Create Presentation Report descriptive statistics for all data elements in program Complete 12-20-07 sent Doug 7-Jan-08
Materials for All-College review. Create summary PowerPoint presentation. presentation to Doug
13-Nov-07 AtD -- Run Reports Once all bugs have been fixed in term routine republish data, complete 12-20-07 JBL immediately
run all canned reports available and distribute to AtD Core
Team for analysis.
17-Jan-08 Budget Summary Develop tool to collect budget requests, hold budget details, complete Doug 4-Feb-08
total and average evaluators priority ranking, and sort order
both evaluators rankings and overall program/unit rankings.
28-Nov-07 Grad-Leaver Survey Submit an electronic copy of your complete Graduate and complete 2-11-08 system office 29-Feb-08
Leavers Report with a separate electronic copy of the System
Requirements Addendum to my office not later than
February 29, 2008.
13-Nov-07 AtD Data Web Presence Per Cheryl, We will need to create a web presence in order to 2-6-08: Completed posting of JBL immediately
publish all reports used in AtD Initiative. Need to determine reports on assessment website.
who will be developing the AtD website and where it will be Will evaluate need for a dedicated
located on HawCC web page. website as need dictates when
Webmaster is hired.
13-Nov-07 AtD Data Reports Per Cheryl, We will need to create common reports to be completed 1-30-08 JBL immediately
used in AtD Initiative.
13-Nov-07 AtD Data Team response Per Cheryl, We will need to meet with our "Data Team" and Delivered to HawCC AtD Core team. JBL immediately
to "first look at some data" come up with answers to the 12 page document Bill Piland Will follow their lead.
sent out, "First look at some data"
13-Nov-07 AtD Data Work Plan Per Cheryl, We will need to get all of the data needed in Bill Delivered to HawCC AtD Core team. JBL immediately
Piland's "Data Work Plan" used in AtD Initiative. Will follow their lead.
6-Dec-06 DE and paper Survey Develop plan and survey for DE AND face to face classes. eCafe is deployed. Per Doug, the Shawn End of
Development for campus Selected eCafe as solution for DE as well as paper surveys. Faculty Senate will be doing the semester
course evals Still need to develop a plan that describes how the tool will be feedback from our Instructors. Fall 07
used locally, who will manage this process going forward,
what the responsibilties are for our Division Secretary's. Also
need to collect feedback from our Faculty on ideas for
improving usage of the tool.
Title 3 1.Fall enrollment of half time up to and including full time shawn
undergrad students. 2. Total number of full time undergrad.
3. Total credit hours for part time undergraduate students for
17-Mar-08 fall 2005. complete 28-Mar-08
13-Mar-08 Perkins Funding Need to pull data for CTE majors which would mean all complete Tony 19-Mar-08
except Liberal Arts -- the information I need is for the last 3
years, performance of students in all classes. So, for
ENG 100 ACC Major Grade C
ENG 100 ABRP Major Grade A
13-Nov-07 CCBenefits Data Request Gather data needed to fulfill this request. Details to come. complete. 31 mar 08 Noreen 31-Mar-08
3-Jul-07 Hotel Operations E5.201 Get data for Jim Lightner on his Hotel Operations program complete 1 apr 08 Jim Lightner 11-Apr-08
Program Review per the system E5.201 template.
11-Mar-08 AtD Term Records 1. Rebuild AtD term routine using script used by other CC's complete jun 2 Shawn asap
to include newly defined course levels and corrections to data
(cohort/term disagreement, incorrect coding in data
elements, credits earned not picking up F grades, etc.) 2.
Recheck data. 3. Run term routine and build term files (9)
4. Republish term files to JBL web submission site. 5. Build
term records in ODS and include "additional gatekeeper"
courses if not done in step 3 above. 6. Rerun affected web
reports and repost to web.
11-Mar-08 2008 NCCBP Collect all data needed for the Community College complete 12 jun Shawn 12-Jun-08
13-Nov-07 Program Review Process We need to reevaluate how we collect the data we need for completed per system directive to Shawn-Marv 15-Mar-08
for BOR Appt faculty--PPC our PPC listing and the BOR appointed program faculty in our capture fall program courses.
program review. PPC's are being double counted in Liberal 16jun08
Arts and we need to determine a better way of accounting for
our BOR Appointed program faculty that teach in more than
one program. Running reports and going through numerous
validation cycles with different groups of people is not the
most efficient way to go about collecting this data. This
manual process is avoidable. Marv suggests we build a
Access form and report to collect info off paper
documentation. I think that there must be a system-wide
agreed upon report generated by system HR that we should
all be using.
29-May-08 HOST Program Review Submit newly defined data for HOST program to include complete 18jun08 Shawn 20-Jun-08
1-Oct-07 DE Data I would like to have a list each semester of the currently cancelled--all data is now available Ellen 25-Oct-07
enrolled DE students. In the list, I would need: names, e-mail through Discoverer Reports
addresses, zip codes and DE IM (instructional method—DIV,
DCO, etc.), course(s) enrolled in, # of credits taken at
HawCC and at other UH campuses. This information is
available on the ODS, UHDL rpt. by campus. Ideally, the
report can be divided by those claiming HawCC as their
home campus and those who claim another campus as their
13-Nov-07 Program Review Process We are spending huge amounts of time in our program cancelled. Marv and Noreen have Shawn-Marv 15-Mar-08
for creating a crosslisting review process in determining what our PPC's are. We need defined and the System providing
or other suitable means of to push locally for a solution to defining our program courses Program Course list for program
determining program as this does not seem to be a system priority. Suggest either review
courses crosslisting classes, creating a program course user defined
field in banner to flag them, or come up with another solution.
Marv also indicating that we are double-counting PPC's in
Liberal Arts, which defies our own logic for the definition of
PPC...these needs to be resolved.
13-Nov-07 Program Review Process We need to either enlist the help of the finance community to cancelled. Not enough interest or Shawn 15-Mar-08
for determining program get the expense data for our programs, train our Division support locally to get the expenses
expenses Secretary's to get the numbers, or come up with some kind of at the program level. We will
plan that will allow us to get the information we need for our continue to report just the B budget
program reviews. until instructed otherwise.
13-Nov-07 Program Review Process Some data needs to be cleaned up/updated in Banner prior cancelled. The system office will be Shawn-Marv- 15-Mar-08
for creating error report for to running our program reviews. We need to create an error providing guidance on this for our Sherrie Ann
faculty/lecturer flag report that we can run a full month or two prior to entering program reviews.
into a program review. This error report will look for incorrect
faculty-lecturer flags so that any updates can be carried out
without the fire drill.
13-Nov-07 Program Review Process Some data needs to be cleaned up/updated in Banner prior assigned to Marv. Marv to add to Shawn-Marv- 15-Mar-08
for creating error report for to running our program reviews. We need to create an error his list of priorities Sherrie Ann
max class enrollments report that we can run a full month or two prior to entering
into a program review. This error report will look for
incorrectly updated max class caps, which cause our class fill
rates to surpass 100%.
14-Nov-06 Running Start Data I am requesting for HawCC – Kona Running Start data from started ETC unknown -- Marv to Raynette asap
Spring 2006. The information needed is: # enrolled head check with Raynette to see if he can Haleamau-
count, # enrolled credit hrs, # who completed headcount, and get the data from Banner. 29jul08 Kam
credit hours earned. System request for Kathy Jaycox, update: assigned to Marv. Marv to
Running Start Coordinator. Checked with Kaleo Quintana to add to his list of priorities
see if there is a standalone datastore for this. This
29-Jul-08 Develop a spreadsheet with last collected.
UHCC IPRC Data Requests information is currently not beingyears program review data complete Shawn 4-Aug-08
sorted, and with emerging indices for benchmarking program
19-Jun-08 IR Training Develop a training plan for new IR hire complete 10 sept Shawn 1-Jul-08
13-Nov-07 Program Review Process We need to determine another way to collect the b-budget not started ETC Unknown--not Shawn - 15-Mar-08
for determining program information for our program reviews. The b-budget data is not needed…will request numbers as Noreen
budget kept at the program level, which requires a time consuming needed
manual roll-up of budget numbers.
5-Aug-08 CCSSE Post all 2008 CCSSE documentation to website. complete 16 sep t08 Shawn 10-Sep-08
10-Sep-08 Hire Institutional Analyst Act as chair to quickly fill position. cancelled due to hiring freeze Shawn 23-Sep-08
10-Sep-08 2008 Program Review Complete instructional program review data acquisition and complete Shawn 23-Sep-08
Cycle deliver to programs.
10-Sep-08 eCafe Follow up Send Doug list of decisions that need to be made regarding complete Shawn 23-Sep-08
eCafe for Fall and a Summer process. After discussion with
DC's send out email message to highlight changes with
eCafe going forward.
10-Sep-08 2008 Program Review Verify that all program review templates, coversheets and complete Shawn 25-Sep-08
Cycle associated documentation are up to date for this cycle.
10-Sep-08 2008 Program Review Develop website for all PR documentation. complete Shawn 2-Oct-08
10-Sep-08 2008 Program Review Verify that all documentation has been updated to reflect the complete Shawn 8-Oct-08
Cycle 2008 cycle and post to website.
10-Sep-08 2008 Program Review Develop training plan with timeline and build presentation complete Shawn 13-Oct-08
10-Sep-08 2008 Program Review Schedule and give presentation complete Shawn 17-Oct-08
10-Sep-08 2008 Program Review Verify all requests for program/unit review data for example: complete Shawn 24-Oct-08
Cycle Student Support Services (instructional and unit data),
Learning Center, Coop Ed, Middle College, etc.
24-Oct-08 Student Services Data Collect all data for Student Services Unit Review complete Shawn 29-Oct-08
28-Oct-08 Resend Instructional Data The system office has reevaluated the way that it calculates complete shawn
out degrees and certificates for instructional reviews. Need to
manual update all 26 instructional reviews, resend to
program initiators, update presentation materials with new
data defintiion, and update master spreadsheet values due to
10-Sep-08 2008 Program Review Determine our process for establishing health calls. Per complete Shawn 31-Oct-08
Cycle Doug also calculate all health calls and send an updated data
sheet out to program initiators, update presentation materials
and repost to website.
24-Oct-08 Coordinate AtD College Work as coordinator with community college teams to ensure complete Shawn 14-Nov-08
Term Record Work Teams all CC responsible data elements for the AtD term routine
have been developed and tested
25-Nov-08 Title III Data Request Need to fulfill annual title III data request. complete Shawn 1-Dec-08
25-Nov-08 AtD Financial Aid Data Work with Jeff Scofield to determine responsibility of financial Complete. Met with Jeff. Loan data Shawn 17-Dec-08
Input Process Improvement Aid data entry into system. AtD loan data is not being field was chosen by system office.
10-Sep-08 AtD Web Submission Ensure that we have 2007 General records and 0708 term complete Shawn 15-Nov-08
records submitted to JBL web submission site.
10-Sep-08 2008 Program Review Complete the system required 2008 Summary Program Data complete Shawn 8-Dec-08
10-Sep-08 Faculty Lecturer Tracker Update tracker tool for new fiscal year, add tab for complete Shawn 5-Nov-08
Tool Update Construction Academy, add Glenn-Dee Kuwaye to shared
drive permissions, test tool , repost and notify Sandy.
18-Dec-08 Fire Science Grant data Pulled enrollment/course completion numbers for Ken in complete Ken Okimoto 18-Dec-08
request. support of a grant he is working on.
10-Sep-08 2008 Program Review Collect all program reviews and post to website. complete: all posted that have been Shawn 4-Dec-08
Cycle received. Doug notified on gaps.
10-Sep-08 2008 Program Review Package and send all required program review complete: all programs reviews Shawn 15-Dec-08
Cycle documentation to system office by Dec 15th 2008. received have been sent to system
office. Notified Doug on gaps.
9-Jan-08 Create form fillable Develop form to use on assessment website to automatically cancelled--form not needed Shawn 8-Mar-08
template for data requests. send data requests to IR Office.
18-Dec-08 Maintenance to Go through entire website and update, consolidate, refresh. complete Shawn 9-Jan-09
9-Jan-09 RDP Data Request MWIM & DMA enrollment and success statistics back to July complete Shawn 13-Jan-09
29-Jul-08 Institutional Fact Book Need to develop an Institutional Fact Book that is published cancelled. UHCC has a very nice Shawn 29-Jul-09
at least to our website. annual fact book that includes
HawCC. Posted to the assessment
13-Jan-09 Learning Day Planning Professional Development Day (Learning Day) -- Planning complete joni ?
Survey Survey built in Survey Monkey for Joni
13-Jan-09 AtD Data Request We need the % of students placing 1, 2, or 3 or more levels complete Noreen 16-Jan-09
below college level in reading, writing, and math. Rockne
needs this to add to his presentation.
8-Jan-09 Peer Group Research Find out what criterial is used in the selection of complete. Shared results with DC's Doug ?
peer/benchmark groups as it relates to IPEDS, and what we 20jan09.
need to do to update list for same
21-Jan-09 ACCJC Reporting Reported out HawCC enrollments for Chancellor's ACCJC complete Noreen 23-Jan-09
21-Jan-09 Scholarship Data request Pulled data for jack Kent Cooke Foundation Scholarship complete Mai Wong 23-Jan-09
28-Jan-09 AA via DE Substantive Report on DE enrollments, class sizes, and pass rates per assigned to Marv Ellen 13-Feb-09
Change application to specs.
4-Feb-09 AtD Reports Ran 9 2009 Data Profile reports and 5 Data Notes Reports. complete Noe Noe 5-Feb-09
Sent by email to Doug, Rockne, Noe Noe. Posted to website.
28-Jan-09 Program Review For each data element in review sort order from highest to complete Doug 13-Feb-09
Descriptive Statistics lowest values, freeze each sort into its own tab, and calculate
mean, median, and mode for Doug. Need one week prior to
UHCC IPRC Meeting.
24-Oct-08 Program Review Process Develop survey for instructional programs to feed back to Developed team to draft the survey. Shawn 22-Jan-09
Improvement Survey UHCC IPRC on their satisfaction with data delivery, Currently scheduling time to meet.
usefullness of data elements and health calls. Made first pass on my contributions
to the survey questions. 3 feb
update: Tested completed survey
with one instructional reviewer and
one unit reveiwer. Deployed survey.
Sent results to AC. Posted results to
website. Doug delivered
improvement ideas to UHCC IPRC.
completed 3 mar 09
25-Nov-08 Program Course Validation Work with Noreen, Doug, and DC's to validate list of courses started--Noreen working individually Shawn 17-Dec-08
and Update to program owners as part of our program review. Some PI's with programs to ensure that their
reporting that they do not have all of the courses listed that programs are correctly listed. She
they own. Need to send system ONE update after validation. will flag any course that has dual
ownership so we can quantify what
this means and determine an
appropriate fix. Marv working with
Joni to validate CTE programs. 11
feb update: Meeting with Doug,
Noreen, Joni, and Marv to find out
what the status is on delivery of
updated program courses. Marv to
9-Jan-09 Grad Leaver Survey Distribute, analyze and report to system results of 0708 started -- met with DC 20jan09 to shawn 27-Mar-09
graduate leavers using survey. discuss whether or not we should
modify HawCC specific question or
the current method for surveying. 6
feb update: completed surveys, sent
request to Chancellors office to
send. Meeting with Doris 12 feb to
assist with sending. Sent Doug,
Rockne, and Cheryl results. Posted
to website. 3-3-09
25-Feb-09 College Learning Outcome Built and deployed survey in survey monkey for college complete trina 3-Mar-09
Survey learning outcomes.
15-Jan-09 AtD Hawaiian Gatekeeper Find out the percentage of each gatekeeper class that is completed 10 mar 09 Noe Noe ?
Data Request Native Hawaiian, and part-time, full-time. Use same criterial
for initial gatekeepers 1/2 of one percent with less than 70%
pass rates (c or better grade) for f05 -f07. Reporting fall 08
gatekeeper courses and percent NH and part time seperately.
24-Oct-08 BOR data Follow up for Complete follow up work to answer specifiic questions Started--worked with Doug to Shawn 17-Jan-09
instructional program regarding the BOR Appointed program Faculty numbers from identify gaps in BOR faculty to
review Doug. program mappings. Working with
Sandy to have SF-1's created to
change AEC codes. Working with
Mari to complete this assignment.
Doug and I met with Mari 12jan09 to
discuss. Mari checking on
possibiltity of adding additional
categories to enable program
mapping. Doug will then take
request to system office to ensure
correctly mapped BOR faculty to
programs. 3-12-09 update: sent list
of mismapped programs to Doug
with request to have system office
correct. This is as much of a fix as
possible at this time. complete 3-12-
Learning Day Satisfaction Joni
9-Mar-09 Survey Developed and deployed satisfaction survey per joni's specs complete 10mar09 10-Mar-09
RDP Data Request Pull success rates for MWIM and DMA as part of the RDP Ken Okimoto
6-Apr-09 reporting complete 6apr09 6-Apr-09
3-Mar-09 AtD Annual Eval Report Figure out measures needed to show progress on AtD evaluated all interventions. No Shawn 15-Apr-09
data/measures strategies, collect data and report out same. Annual Eval interventions have been started so
Report due 30 apr. there is no data to report. Complete
18-Sep-08 DE Reporting When Fall 2008 EOS frozen data is made available report out not started 7apr 09 update: report Ellen 28-Feb-09
DE reports on file. not needed
21-Apr-09 Culinary Data Request Report data out Culinary ACF Accreditation Annual Report complete jim lightner 22-Apr-09
20-Apr-09 ECED Program Report out data as required by ECED Program Accreditation complete Mary Goya 22-Apr-09
Accreditation Data Report.
18-Apr-09 HawCC Annual Reported out required data in support of HawCC Annual Complete Kate Sims 21-Apr-09
Accreditation Report Data Accreditation Report
20-Apr-09 Updates to FAQ document Updated FAQ document with new course levels chosen for complete shawn 22-Dec-09
regarding new course levels the 2007 AtD cohort. Updated course levels for 04-06
cohorts with same formatting. Posted to web.
26-Apr-09 Webmaster survey Developed and deployed survey for hiring webmaster complete Doug 26-Apr-09
26-Apr-09 AtD Annual Report Report out remedial success rates for AtD annual report complete Noe Noe 27-Apr-09
26-Apr-09 ILO Survey Developed and Deployed Survey for Institutional Learning complete Trina 28-Apr-09
6-May-09 Faculty Lecturer Tracker Repaired formatting on Faculty Lecturer Tracker Tool complete Paula 6-May-09
Tool Fix Medeiros
3-Mar-09 AtD Transfer Data check Check out Amy's claim that we have no transfer data for 2 of 7 may update: Have corrected data. Shawn
our initial 3 years of data. 12 march update: Marv's routine is Need to update our local copy with
not picking up all years of transfer students. Marv to correct. 201 transfers. Complete
3-Mar-09 National Community Collect data as required>>>Data collection begins in March. completed 16 june 09 Shawn 16-Jun-09
College Benchmark Project Updated and verified data are due in August.
1-Jun-09 fall08 - spring09 Collect and post to website the fall08 - spring09 assessment complete Doug 16-Jun-09
assessment plans, rubrics, plans, rubrics, and learning outcomes assessments
and learning outcomes
23-Sep-08 Create Process for Need to look at what it would take to ensure both paper and wait until we see what the eCafe Shawn 1-Dec-08
Summer Term Faculty electronic faculty surveys are being administered and support team has come up with. If
Surveys communicated out to the campus. we will be using their summer
survey, one will not be needed. 7
apr 09 update: per eCafe support
we are on the list for a summer pilot.
Will leave this request up until we
are sure this is happening. 16jun09
update: summer surveys in process
for Summer Session I only. Noreen
working with Sherrie Ann to provide
a workaround for other summer
classes not covered.
22-Apr-09 Collect data towards the Working in conjunction with UHCC's Honolulu, and Kapiolani, Template for data collection is Rockne 14-Aug-09
development of a regional and the PPEC (Pacific Post Secondary Education Council) currently being designed. It will take
fact book. IR's, develop a regional fact book. about 2 months. Then we will have
6 months to collect all of the data we
need for our factbook. 16 jun 09
update: template is complete,
starting data collection. 7-24-09
update: All data collected. Data
entry spreadsheet turned in. There
may be other activitities required in
7-May-09 UHCC IPRC Sub Work with Doug on the alignment of annual to started, sub committee met and Doug ?
Committee comprehensive program review data elements. decided on changes. Updated
comprehensive template still needs
to be developed.
8-Jul-09 Program Review Planning Need to review all documentation used in program review for Complete Shawn 23-Jul-09
updates so that we can move the new documentation into the
new program review webpage.
8-Jul-09 Assessment Committee Need to rebuild assessments page in html. Need to build out Complete Shawn 23-Jul-09
Website Development new program review page. Need to update website:
Schedule, Minutes, and Membership.
22-Jul-09 Hiring Committee Work on hiring committee to fill position for BTEC Instructor complete Bobby 24-Jul-09
23-Jul-09 Program Review Planning Determine what needs to be added to our program review complete Noreen 7-Aug-09
data in addition to what the system will deliver.
23-Jul-09 Program Review Planning Create and post a "Lessons Learned" document that complete Shawn 7-Aug-09
highlights improvements year over year from our program
7-Aug-09 Demographic Data for Collect demographic data for Rockne's visit with new Not needed Noreen 31-Aug-09
West Hawaii president.
23-Jul-09 Program Review Planning Determine what templates will be used this year, ensure that complete 28 oct 09 Shawn 25-Aug-09
they are the most recent version, ensure that they are all
linked to a common website (system level).
23-Jul-09 Program Review Planning Begin data collection for student services once system office Started Shawn 28-Aug-09
sends data collection spreadsheet.
23-Jul-09 Program Review Planning Develop training materials once system office sends specs complete 28 oct 09 Shawn 7-Sep-09
for data elements.
23-Jul-09 Program Review Planning Plan program review training for college. complete 28 oct 09 Shawn 10-Sep-09
23-Jul-09 Program Review Planning Deliver data to 27 instructional programs. complete 28 oct 09 Shawn 1-Oct-09
14-Oct-09 ECED Enrollments Need enrollment number for EACH of the ECED courses in complete 12nov09 Mai Wong 14-Nov-09
East and West Hawaii for Fall 08 and Spring 09.
14-Oct-09 Non Instructional Need to determine how we will collect, review, and post non complete 12nov09 Noreen, 14-Nov-09
Assessment Plan instructional assessments--post IEP Trina
14-Oct-09 AtD Web Submission Review process for AtD data collection this year, run routines, complete 8nov09 Shawn 9-Nov-09
submit data to AtD web submission site.
29-May-08 Learning Center Program I would need to know the grade the student received in the Started--waiting for a system agreed Guy Kimura 15-Aug-09
Review class, if there is a correlation to the grade they received and upon definition and source to come
the # of time they received tutoring. I would next need to from system learning center unit
compare the grades of the students who received tutoring to review. Completed by Tony Kitchen
those who did not. 19nov09.
The second part would be to see if those students who
received tutoring enrolled in the next semester, as compare
to those who did not receive tutoring.
29-Oct-09 Learning Center Program Title 3 Program Annual Data Request Complete 20nov09 Toni-Ann 29-Nov-09
12-Nov-09 HSER Certificate check Human Services Program Review query on number of Complete 24nov09 Sandra 29-Nov-09
certificates…number of certificates is correct for program. Claveria
Clarified how data is being pulled and timing.
24-Nov-09 Perkins fix for program Work with Noreen to determine best course of action for last Complete Noreen 5-Dec-09
reviews minute update to Perkins data for instructional programs.
12-Dec-09 Title 3 Satisfy Title 3 data request for Toni Ann Complete Toni Ann 12-Dec-09
7-Aug-09 Faculty Lecturer Tracking Update tool with new faculty and lecturer rate per credit hour Complete Sandy 10-Dec-09
Tool as soon as they are made available. Test tool and repost.
23-Jul-09 Program Review Planning Collect completed program and unit reviews and post to Complete 15dec09 Shawn 2-Dec-09
23-Jul-09 Program Review Planning Package program reviews and send to system office prior to Complete 15Dec09 Shawn 15-Dec-09
December 15th, 2009.
20-Nov-09 AtD Work Work with Noreen and Guy to correct AtD course levels for Complete 9dec09 Noreen & 5-Dec-09
2009 submission. Work with system office to correct errors Guy
in 2008 course level submissions. Once system has
corrected course level table in ODS, rerun AtD routines and
8-Dec-09 Assessment Retreat Send out meeting request for coordination of pre-work Complete Noreen 11-Dec-09
Prework needed for WASC retreat at end of January.
15-Oct-09 IT Programmer Hire Chair committee to make recommendation on IT Complete Noreen 1-Dec-09
20-Jan-10 Jack Kent Cook Collected data and delivered to Mai. Complete…Although data not used Mai Wong 22-Jan-10
Scholarship Data Request as student turned out to be ineligible.
2-Feb-10 Develop Blog Site for Research what it would take to develop a blog for the Nursing Completed and delivered to Elizabeth 14-Feb-10
Nursing Program Program, to be used to collect information about where Elizabeth. Waiting on new content.
Graduates students go after graduating, as part of the preparation for
10-Dec-09 Grad Leaver Survey Update HawCC survey questions, copy over surveys in In progress: Surveys have been Cheryl 26-Feb-10
Development Survey Monkey and make edits, Work with Doris to send out updated and sent out to students.
GL surveys with introductory note to students, collect and Collecting responses and reporting
report out results, post results on AC website. out next week. 3-03-10 update:
7-May-09 GL Response rate Work in coordination with Barbara's office to consolidate In Progress: Met with Noreen and Noreen, 31-Mar-10
improvement project Grad-Leaver survey questions with our local Graduate exit Barbara this week. A decision to not Barbara
survey so we are only surveying our graduates once, develop combine GL survey with HawCC
a Survey Monkey survey to administer to Graduates while Graduate exit survey was made.
they are still here. The summary will be used for both local Updated HawCC specific questions.
information needs as well as grad-leaver survey responses. The questions will be taken to the
Executive committee for an OK or
edits. The final version will be used
in next years GL survey. 3-30-10
update: executive committee
approved final version. Complete.
5-Apr-10 Data for Annual Collect data as required for annaul accreditation report. Assigned to Tony Kitchen Kate 15-Jun-10
10-Dec-09 Assessment of Program Work with Noreen to determine the best means of assessing In Progress: Questionaires Noreen 26-Feb-10
Review Process our local program review process: Develop Questionaire for developed and OK'd, participants
both Instruction and Units, review questionaires with Noreen have been contacted and a
for edits, develop plan to organize focus groups, invite focus schedule is being put together. The
group participants, send Doodle scheduler out, reserve questionare will be sent by email to
rooms, conduct focus groups, transcribe notes from those participants that, due to
meetings, summarize results, post summary to AC website, scheduling conflicts, can not meet.
begin plan for 2010 program review with feedback from 2009 4 meetings will be held and a
program review process improvement focus groups. summary will be reported out and
posted to AC website. Findings will
be used in the planning of next
years program review. Instruction is
done, need to complete summary of
units and work with assistant deans
to make improvements to next years
review. Complete. s.
5-Apr-10 Hiring Committee Work on hiring committee for Student Services Specialist complete Barbara 12-Apr-10
31-Mar-10 UHCC IPRC Data Request Pull AA data in support of the development of the AA health complete Noreen 12-Apr-10
measures for Program Reviews.
31-Mar-10 Prepare for Hawaii Institute Develop presentaion materials for panel complete Cheryl 15-Apr-10
5-Apr-10 NLN Self Study Pull ethnic data for AS program. complete Joyce 30-Apr-10
Accreditation Report Data Hamasaki
10-Dec-09 NCCBP Data Collection Begin data collection to support the National Community complete jun 8-2010 Cheryl 10-Jun-10
College Benchmark Project.
31-Mar-10 Faculty Lecturer Tool Update and test faculty lecturer tool with new information complete Sandy 18-Jun-10
7-May-09 Outcome data for well As soon as all surveys have been collected need to develop not needed Noe Noe ?
being survey plan and report outcome data for AtD well being surveys.
31-Mar-10 DMA Data Request Collect NH data for DMA program required for grant started: waiting for more information Violet 4-May-10
from Violet Met with DMA
team…Tony to provide unofficial
data for this request.
2-Aug-10 Peer group development Research what it would take to develop a peer group through Complete. Met with Noreen and Noreen
IPEDS. discussed several options for peer
group. No formal grouping to be
determined at this time.
24-Nov-09 Assessment Website Work with Noreen to reorganize Assessment documentation In Progress: It was discovered at Noreen 26-Jan-10
Development on website with instructions, schedule, etc. for assessments. the WASC retreat that the
documentation we have on the
website should have been at the
course level. Standing by to see
what we need to do with the
historical documentation. Met with
Noreen, Joni, and Guy. Will be
updating links to assessment pages.
29-Jul-10 Program Review Work with Joni to evaluate secondary method of producing Complete. Joni and Guy Joni 5-Aug-10
health calls determined that we would not be
using the alternate method this year..
29-Jul-10 Program Review Work with Joni and Nozomi to get the grant numbers for Complete. Joni provided numbers Joni 17-Aug-10
inclusion of program review budget numbers. which were include in our overall
budgets and the budget table posted
29-Jul-10 Program Review Build out page on website to accomidate new program review. Complete Shawn 12-Aug-10
29-Jul-10 Program Review Update all documentation that needs to be posted to the web. Complete Shawn 15-Aug-10
29-Jul-10 Program Review Prepare training materials for first assessment committee Complete Shawn 5-Oct-10
meeting and get all documentation approved for use.
29-Jul-10 Program Review Prepare training materials for 5 separate trainings, schedule Complete Shawn 5-Aug-10
and provide training to campus.
29-Jul-10 Program Review Develop singular routines for program review data checks Complete. Tony helped develop Shawn 5-Sep-10
and validate all program review data. routines.
29-Jul-10 Program Review Backfill comprehensive review data for missing year, format Complete Shawn 5-Oct-10
new data table, imbed data table into new template and
deliver to comprehensive programs.
29-Jul-10 Program Review Follow up with Joni to ensure that we are providing some kind completed follow up. Joni and Jim to Shawn 5-Aug-10
of supplementary training for perkins data within our program deliver same.
review. Joni to coordinate this with Jim Yoshida.
14-Oct-10 Program Review Collect Academic Support suggested improvements for our Complete Shawn 20-Oct-10
Unit Review and summarize and deliver to Della.
7-Oct-10 Assessment Build out new assessment page for AY 2010 and link in new Complete Shawn 20-Oct-10
submittal procedure, templates, and schedule. Review
changes real-time with Assessment committee.
14-Oct-10 Program Review Worked with Trina to update this years instructional Complete Shawn 20-Oct-10
comprehensive, and unit comprehensive and annual reviews.
Posted same to web and included in training materials.
2-Oct-10 NCCBP Data Collection Worked with NCCBP coordinator to beta test new on-line Complete Shawn 20-Oct-10
submission tool for national community college benchmark
project data collection.
14-Oct-10 Nursing Data Collection Provided Nursing Program nursing and practical nursing Complete Shawn 14-Oct-10
16-Oct-10 Service Learning Data Provided Laura Brezinski enrollment numbers for her annual Complete Shawn 18-Oct-10
service learning survey.
16-Oct-10 AS Review Provided Librarians FTE enrollment numbers for the Complete Shawn 18-Oct-10
academic support unit review.
16-Sep-10 Program Review Evaluated features on new on-line submission tool and sent Complete Shawn 20-Sep-10
suggestions to system office.
16-Sep-10 Program Review Made suggestions for edits to both the CTE and Liberal Arts Complete Shawn 20-Sep-10
Glossaries and sent to system office.
15-Oct-10 Nursing Accreditation Provide 3 fall semesters of HawCC student ethnicities to in process Joyce 25-Oct-10
21-Oct-10 Program Review Provide clarifications to data calculations for Liberal Arts complete Marilyn, 27-Oct-10
program Guy, Lou
12-Oct-10 Program Review Investigate cause of zero non faculty BOR for all rem/dev complete Marilyn 27-Oct-10
21-Oct-10 Program Review Investigate cause of zero percent 3 or more levels below complete Annie Maeda 28-Oct-10
college level, data element #18, and #23 for AY0809, for
reading rem/dev program.
21-Oct-10 Accreditation Develop faculty, staff survey and deploy same for complete Kate Sims 2-Nov-10
20-Oct-10 Student Services Unit Post student services templates on website, add links to unit complete Barbara 8-Nov-10
Review presentation and repost. Arthurs
20-Oct-10 Student Services Unit Get needed clarifications and collect data for student services complete Barbara 8-Nov-10
Review unit review. Arthurs
20-Oct-10 Academic Support Unit Attend all sub unit meetings for the academic support unit complete Joni 8-Nov-10
Review review, help with identifying data and in the development of
the health call benchmarks.
25-Oct-10 Achieving the Dream Data Collect and use on-line submission tool for annual AtD data complete Shawn 15-Nov-10