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					IT Services Weekly Project Status Report - FY 2007
26-Mar-07



                                                                                                                                                                                                                                                  Hot Issues
                                                                           Project      Project               Project    Original End Revised End    Percent                                                                         (Must be completed for Projects
Project                     FY 2007 #   Description              Funding   Sponsor     Manager     Status      Start         Date        Date       Complete                                Status                                          Yellow or Red status)
AS Migration                   101      Oversee migration           --     John F       Jon P      Hold      1-Aug-06     1-Nov-06     30-Mar-07      89%    3/26: AS monitoring migration (tenatively) planned for 4/9.             2/5: HOMER must be migrated
                                        of ITS services to                                                                                                   3/12: No further update.                                                off of the registry database
                                        AS to ensure a                                                                                                       3/5: AutoSys contractor hired into Unix group.                          server.
                                        smooth & timely
                                        transition.
Libraries Migration           103       Work with the              --       John F      Jon P       Hold     30-Sep-06   14-Dec-06    30-Mar-07       90%      2/12: No Updates.                                              On Hold until CMS rate and
                                        Library (SUL) on                                                                                                       1/12: No updates, need CMS rate and need Autosys decision from Autosys decision made.
                                        migration off of ITS                                                                                                   John F. Jon P.
                                        Unix servers. Work
                                        through other
                                        services necessary:
                                        Consol Access,
                                        Change
                                        Management,
                                        Software Licensing,
                                        etc., establish rates,
Employee Workplace &           5        Coordinate IT                       Jan C      Caren K      Red      1-Aug-06     30-Jan-07                   95%      3/23: # keyboard trays were installed this week. We have to order     2/22: We have several
Wellness                                Services ergonomic                                                                                                     replacement parts and schedule corp express out one last time.        outstanding orders that were
                                        assessment                                                                                                             3/16: I am working with Cholada on firming up Crystal's tasks         never fulfilled, or arrived. Crystal
                                        schedule and                                                                                                           regarding this project. No keyboard installs were scheduled this      G is working with Corporate
                                        ensure we have                                                                                                         week.                                                                 Express to mitigate the
                                        100% completion by                                                                                                                                                                           situation.
                                        Dec 15th.
MOM Upgrade                   129       Upgrade to latest          --       Barry M    Caren K     Green     1-Aug-06     30-Jan-07   30-Apr-07       50%      3/23: Installs and Builds are complete. We are in the configuration
                                        revision of MOM                                                                                                        and testing phase of this project. Things are on track and look
                                                                                                                                                               good.
                                                                                                                                                               3/16: Held meeting with team this week. We are on track.




Guest Network Access          125       Create a Guest                      Mark M     Steve L     Yellow    1-Sep-06     1-Feb-07     30-Jul-07      40%      3/22: Agreement on approach, and new architecture with the            3/15: Target dates not decided,
                                        Network based on                                                                                                       IPtables "netomatic" -- new plan will be set up by next week -- gov   architecture, support and
                                        the PBR                                                                                                                board being put together                                              development models still need
                                                                                                                                                               3/22: Working with other groups in networking to coordiante with      to be refined
                                                                                                                                                               other wireless efforts, LWAPP


Functional Accounts           106       Route departmental                 Heather F    Jon P       Red      1-Sep-07     1-Mar-07    30-Apr-07       68%      3/26: MaIS has found show-stopper bugs in the path of the rollout     3/26: MaIS has found show-
                                        aliases and group                                                                                                      of functional accounts. Scoping fix effort—assume that planned        stopper bugs in the path of the
                                        IMAP accounts                                                                                                          4/16 rollout date is no longer good.                                  rollout of functional accounts.
                                        through the registry                                                                                                   3/12: Met with PMT and got agreement to a rollout date of 4/16.       Scoping fix effort—assume that
                                        and automate their                                                                                                     Some hitches hit in the upgrade/downgrade process—more testing        planned 4/16 rollout date is no
                                        submission and                                                                                                         to follow. Speaking of Computers article drafted.                     longer good.
                                        approval.
BC&DR-File System Backup      12.1      Work with                 SGG       John F     Steve L    Complete   17-Oct-06    1-Mar-07                   100%      3/22: All tape sets are complete, but PS and OF are not off site. A
                                        Applications Groups                                                                                                    follow on project may be in the works depending on the new
                                        and Storage Group                                                                                                      directions and funded initiatives.
                                        to create "DR Set"                                                                                                     3/15: Still waiting on one set of tapes for a completion
                                        of contiguous tapes
                                        for Recovery
Webmail Upgrade               130       Upgrade the                        Heather F   Steve L     Green     1-Dec-06    28-Mar-07                    90%      3/22: Beta is 50% complete, with 750 users. Issues and feedback
                                        Webmail system                                                                                                         have been addressed, looking good for 4/12 go live
                                                                                                                                                               3/15: Beta is 25% -- getting great feedback and making
                                                                                                                                                               corrections
Order Management, Phase 3      8        Business Process           --       Jay K      Steve L     Yellow    1-Sep-06    30-Mar-07                    95%      3/22: Go live weekend -- plans and resources are all in place -- 3/22: Stay in yellow till post go
                                        Redesign for Order                                                                                                     target to be "open" on Tuesday 3/27                              live, just to keep attention on the
                                        Management                                                                                                             3/15: Detailed planning for go live well underway -- regression  importance of the project
                                        process. Originally                                                                                                    testing starts on 3/19
                                        scoped to Telecom
                                        orders; 12/2005
                                        added Data Center
                                        billing as well.
                                        Determine and
                                        implement revised
                                        processes and
                                        systems to support

       11/18/2010                                                                                                                                                                                                                                   page 1 of 129
BC&DR-Interim              12    Interim work to        SGG   John F      Bill H     Green    16-Oct-06   31-Mar-07   est 70%   3/26: Work underway to develop proposal for new approach to
                                 prepare for out of                                                                             make use of proposed Auxiliary Data Center (ADC). BCP Tool
                                 region recovery for                                                                            being split into separate project; need to complete tool
                                 key business                                                                                   recomendation process and present proposal to Business Owner.
                                 functions; Select                                                                              2/26: DR Plan data gathering is underway (iterative process) with bi-
                                 and implement BCP                                                                              weekly reviews. RFP responses for BCP tool due on 2/26.
                                 tool
AS EDW Test Environment    137                                John F     Caren K     Green    23-Jan-07   15-Apr-07    60%      3/23: FOZ meeting on 3/23. Servers are being cabled. AS will
                                                                                                                                install the OS next week.
                                                                                                                                3/16: EDW Meeting was held this week around FOZ. Liz/Caren will
                                                                                                                                submit the port assignement ticket today.




Centrally Managed Shared   30    Provide Stanford       SGG   Dan S.     Vishrut L   Green    4-Dec-06    25-May-07    20%      3/26 : Project continues to make progress. Resource availability
Storage-Discovery Phase          faculty, students                                                                              continues to be a concern and the issue has been escalated to
                                 and staff with low                                                                             functional managers. No immediate date impacted. Plans are being
                                 cost central storage                                                                           carefully reviewed.
                                 Proceed with                                                                                   3/19 : Project Plans being reviewed. Resource assignments in
                                 Discovery Phase                                                                                progress.
                                 and Proof of
Desktop and Laptop Data    31    Provide with
                                 Conceptunified               Dan S.     Vishrut L   Green    29-Jan-07   30-May-07    10%      3/26 : Vendors have been engaged. Windows resources are likely
Backup                           backup service for                                                                             to impact pilot dates.
                                 desktops and                                                                                   3/19 : Project planning in progress. Vendor engaged to support
                                 laptops across                                                                                 pilot. Vendor proposal submitted.
                                 campus. Identify
                                 one
                                 "recommended"
AS - Storage Migration           Migration of AS              Dan S.     Vishrut L   Green    29-Jan-07   30-May-07    10%      3/26 : Project turnover is complete. Kickoff meeting with project
                                 storage to the ITS                                                                             team is planned for this week. Project deliverables to be reviewed
                                 Middle Tier storage                                                                            at the project status meeting.
                                 solution                                                                                       3/19 : Project manager change. Turnover in progress.




Remedy Implementation      28    Build Remedy 7               Bryan W    Steve S      Red     1-Feb-07     1-Jul-07    20%      3/23: The project remains red because the timeline cannot be             3/2: Project status changed to
                                 environment,                                                                                   established and the budget picture is incomplete. The timeline will      Red this week because there
                                 migrate data,                                                                                  become clear when some of the key development and                        are a number of risks that
                                 customizations and                                                                             configuration tasks are completed in the sandbox environment, and        prevent us from knowing if we
                                 users.                                                                                         when load testing of the sandbox's Linux servers is completed. The       will meet the charter timeline
                                                                                                                                former will provide resource estimates to replicate the work in the      and there is no budget.
                                                                                                                                development, QA, and production environments. Load testing will
                                                                                                                                validate that the Linux operating system and Intel hardware will
                                                                                                                                support the service requirements. This will trigger the procurement
                                                                                                                                of the servers for the project and coupled with known resource
                                                                                                                                estimates will provide a predictable basis for the timeline.

Self Help Knowledgebase    27    Implement a web-       SGG   Chris L.    Dan R      Yellow   2-Oct-06    13-Jul-07    30%      The mid-tier (Web) and applications (Service Desk, SLM) were             Missed milestones. Status
                                 based knowledge                                                                                installed this week so the customization and configuration gap           remains yellow until
                                 management                                                                                     analyses can begin. Budget and software licensing discussions            scope/sizing/timeline/cost are
                                 application to be                                                                              were held to identify project and operational costs. While the ability   reset.
                                 used both internally                                                                           to load balance the sandbox is still a concern, technical advances
                                 by technical support                                                                           were made this week to mitigate the risk. Load balancing needs to
                                 providers as well as                                                                           be in place for our load testing to be valid.
                                 by the general
                                 campus community.




       11/18/2010                                                                                                                                                                                                      page 2 of 129
Integrated Email and        33     Gather                   SGG   John F    Larry E   Yellow   1-Sep-06    30-Aug-07   25%   3/16: The project remains red because the timeline cannot be                3/23: Awaiting response from
Calendar-Discovery Phase           requirements                                                                              established and the budget picture is incomplete. The project               vendors on time frame. Several
                                                                                                                             timeline has increased because of new tasks added to the plan,              pilot issues need to be fleshed
                                                                                                                             technical complications, and resource constraints such as                   out - including native vs
                                                                                                                             planned/unplanned absences coupled with non-redundant skill                 controlled environment, # and
                                                                                                                             sets. The automated server build for the midtier should be                  type of clients tested,
                                                                                                                             completed by the end of the week. This will automate and shorten            comparative for individual tests.
                                                                                                                             the build times for the rest of the midtier servers. Automated server       Resource availability issue with
                                                                                                                             builds already exist for the projects' application servers. The AR          two team members for
                                                                                                                             Server and CMDB were successfully installed on the sandbox, and             April/May. Awaiting hiring of
                                                                                                                             the first application, Service Desk is being installed. An updated          needed Biz Analyst.
                                                                                                                             resource planning exercise was completed with team members.The              3/16:Continuing to shoot for
                                                                                                                             results will be reviewed with the functional managers next week.            aggressive timeframe and
                                                                                                                             Once the functional managers approve, the estimates will be                 expect to hit target. Need to
                                                                                                                             updated. Activities this week contributed toward developing a firm          finalize whether to include
                                                                                                                             timeline and budget, and better understanding of technical risk.            "unusual" vendors, including
System Monitoring &         11     Create Web                --    Jay K    Dan R     Yellow   1-Aug-06    31-Aug-07   30%   3/23: TASC reviewed initial GSB short-term & ITS long-term plans.           Present rough short-term
Reporting                          reporting of systems                                                                      Reviewed draft project charter. Provide GSB Watch4Net reports               Watch4Net solution/resource
                                   monitored,                                                                                next week to ensure solution fit to requirements. Parallel efforts to       costs to PMT next week. Status
                                   integrating Nagios                                                                        compare alternative vendors.                                                remains yellow until charter
                                   and MOM &                                                                                 3/16: Creating project charter. Analyzing Watch4Net solution fit to         approval &
                                   potentially                                                                               requirements. Plan TASC review, and GSB in decisions. Provided              scope/sizing/timeline/cost are
                                   SMARTS.                                                                                   second demo to ITS. Parallel efforts to compare alternative                 reset.
                                                                                                                             vendors.

ACD Upgrade                 24.1   Upgrade ACD                    Bert S    Gary B    Yellow   1-Nov-06    31-Aug-07   25%   03/26: Form1 out of Capital Planning and expected out of               Procurement delays have
                                   platform for                                                                              Controller's Office on 3/26. Moving forward with vendor on             impacted pilot rollout, which may
                                   Communication                                                                             implementation planning. New routers required to support isolation impact GA date.
                                   Services.                                                                                 of IP multi-cast traffic - price quote pending. 8 dell servers arrived
                                                                                                                             3/22, 2 more expected 3/30.
                                                                                                                             03/19: Conference call with Shared & Nortel on 3/15 to resolve
                                                                                                                             issue of Extended Service Plan. Sales Order received 3/16.
Configuration Management,    9     This is a strategic            Bryan W   Steve S   Yellow   15-Nov-06   31-Aug-07   25%   Waiting on Capital Planning to approve Form1 & assign PTA.
                                                                                                                             3/23: The project changed from red to yellow because the project
Discovery Phase                    initiative that will                                                                      business analyst started this week. This was a difficult position to fill
                                   focus on defining                                                                         and was placing the timeline at risk. Preparation for the go/no-go
                                   and documenting a                                                                         decision to populate the configuration management database
                                   roadmap to                                                                                (CMDB) will be finished next week. The business analyst
                                   leverage a CMDB.                                                                          contracted to do the requirements analysis for the CMDB started
                                   This project will also                                                                    Monday. The requirements analysis process was laid out this week,
                                   deliver Config Mgmt                                                                       with deliverables and timelines. A series of meetings are being
                                   Charters for FY 07-                                                                       scheduled with the project stakeholders to present progress, gather
                                   08                                                                                        input, etc. the initial workgroup meeting is slated for early April. The
                                                                                                                             project proof of concept is highly dependent on the Remedy
                                                                                                                             Implementation Project, the sandbox environment and a Remedy
                                                                                                                             resource. The majority of resources are external and already exist.
                                                                                                                             3/16: The project is red due to because the business analyst
                                                                                                                             position was not filled and the timeline was in jeopordy. The
                                                                                                                             business analyst position was filled and starts work Monday. The
                                                                                                                             first draft of the proof of concept scoping document was completed
                                                                                                                             and is being reviewed. The project charter was updated reflecting
                                                                                                                             minor changes that do not affect scope, timeline or budget. The
                                                                                                                             charter was submitted to the project sponsor for review and
                                                                                                                             approval.Monthly Steering Committee meetings will be scheduled
                                                                                                                             starting in April to present/discuss findings and progress. More
Audit Response - External   10     Coordinate IT             --    Jay K    Caren K   Green    1-Aug-06    31-Aug-07   90%   3/23: Nilda is out of the office until 4/9 I will have to pick upwith her
(PWC) - 2007                       Services responses                                                                        and Bob on the last item mid April.
                                   for                                                                                       3/16: No status
                                   recommendations
                                   from PWC & track
                                   progress.
Audit Response - Finance    10.2   Remediate financial       --   Sam S     Caren K   Green    5-Aug-06    31-Aug-07   80%   3/23: No status
                                   audit findings                                                                            3/16: No status




Unified Messaging           24.2   Evaluate UM                    Bert S    Gary B    Green    1-Nov-06    31-Aug-07   25%   03/26: Installation of Avaya equipment proceeding. Confirmed
                                   vendor products for                                                                       configuration and cost for Nortel pilot platform.
                                   replacement of                                                                            03:19: Avaya equipment arrived 3/16. Vendor onsite 3/19-20 to
                                   Octel Voicemail                                                                           install.
                                   platform.




       11/18/2010                                                                                                                                                                                                      page 3 of 129
Departmental Firewalls         19    Design and roll-out      SGG    Mark M      Michelle C    Green    2-Oct-06    31-Aug-07   7%    3/23: Second firewall migration was successfully completed on
                                     Departmental                                                                                     3/22. This was the migration of the PineHall network, 171.64.20.
                                     Firewalls for 200                                                                                Lessons learned from CSLI migration were applied, and the routing
                                     Departments and                                                                                  failover to the firewall went smoothly and as expected. Several
                                     Schools on                                                                                       more client meetings were held this week, as well as follow-up
Kerberos Migration (4 --> 5)   21    Retire Stanford's        SGG   Heather F     Greg K       Green    1-Sep-06    31-Aug-07   32%   3/23: Test plan draft published for review. Published AFS kit DOC.
FY'07                                Kerberos 4 cell and                                                                              3/16: Had multiple meetings/presentations between Secure
                                     move all centrally-                                                                              Endpoints & HD, Storage, campus IT groups, and team to get KfW
                                     provided services                                                                                and OpenAFS direction and resolve issues.
                                     that rely on
                                     Kerberos 4 for
                                     authentication to
                                     use Kerberos 5.




Desktop and Laptop             23    Provide unified                Shirley H     Vishrut L    Green    7-May-07    31-Aug-07   5%    3/26 : Project on hold until April.                                    Project activity to begin in April.
Protection-Discovery Phase           encryption service                                                                               3/19 : Project on hold until April.
                                     option for desktops
                                     and laptops across
                                     campus. Identify
                                     one
                                     "recommended"
Customer Response              24    service option
                                     ITS support for                 Jay K        Gary B       Green    1-Nov-06    31-Aug-07   40%   03/26: No status changes.
Transformation - Hospitals           technology                                                                                       03/19: Business Owner's meeting rescheduled to 3/28. CRT
                                     recommendations                                                                                  management team currently focused on Knowledgebase activities.
                                     per Accenture CRT
                                     Analysis.


Load balancing - AS            108   Get AS on new             --    Barry M    Bernadette D   Green    1-Sep-06    31-Aug-07   80%   3/16: OEM/RAC LB implementation tied to FOZ migration on Tue           12/6: PM transitioned to
Implementation                       Load balancing                                                                                   3/20. LB implementation may be deferred due to some AS software        Bernadette
                                     Service                                                                                          issues.                                                                11/17:No ports on the Delfew
                                                                                                                                      3/12: Planning for OEM/RAC continues. Oracle Financials Prod is        firewall. AS will go back and
                                                                                                                                      scheduled for 3/23 pending requested info from AS team.                determine how and when to
Distributed Antenna System     128   Outsource                       Bert S       Gary B       Green    1-Jan-07    31-Aug-07   10%   03/26: No major status changes. Next major milestone: RFP
                                     management of on-                                                                                deadline is March 31.
                                     campus cellular                                                                                  03/19: Hillpeak Systems working on cell coverage base map. Also
                                     carrier service via a                                                                            planning a meeting with ITS management to review DAS issues.
                                     shared DAS.



Workgroup and Organization     20    Create workgroup         SGG   Heather F     Greg K       Yellow   1-Sep-06    1-Dec-07    24%   3/19: Reviewed data mapping for SLOGs. Presented to PMT.          Project requires more QA than
Provisioning                         and organization                                                                                 3/12: Working through scope change and budget impact with         originally thought and will
                                     schemas for                                                                                      PMT.                                                              require additional funds to
                                     Registry/XML and                                                                                                                                                   cover. Will be reviewed at PMT
                                     LDAP. Create initial                                                                                                                                               next week.
Guest Accounts                 32    Create an                SGG    Jay K        Greg K       Yellow   1-Jan-07    1-Dec-07    10%   3/23: Presented to PMT.                                           Project requires more DEV and
                                     authentication                                                                                   3/16: Met with GNA to ascertain whether there are any conflicts.  QA than originally thought to
                                     system for non-                                                                                  There are none. Whatever happens with Calea can be supported implement shibboleth and will
                                     affiliated users of                                                                              by current architectures and access techniques. Also working with require additional funds to
                                     Stanford's network-                                                                              PMT on budget change.                                             cover. Will be reviewed at PMT
                                     based resources.                                                                                                                                                   next week.

AS OEM/RAC                     133   Implement                 --   Bryan W       Caren K      Green    15-Dec-07     TBD       60%   3/23: Dev is complete We received the servers for Prod.
                                     supporting                                                                                       3/16: Delays in servers and switches for PROD. We are planning
                                     infrastructure for As'                                                                           on moving the DEV environment on Tuesday 3/20 with the
                                     Oralce Enterpresie                                                                               exception of Enterprise manager if AS need to do a full install. All
                                     Manager and RAC                                                                                  servers will move except the ASIA servers. We are prepping for
                                     implementations                                                                                  the full move.




       11/18/2010                                                                                                                                                                                                            page 4 of 129
BC&DR-Interschool                     13        Develop business            SGG          John F          Bill H         Hold               TBD            TBD                    0%       3/26: Discussions still under way to determine technical approach,
Infrastructure Services                         continuity for key                                                                                                                        timeline, and resource availability. Also a new option has surfaced
                                                infrastructure                                                                                                                            involving possible partnership with Oregon State University. Bill H
                                                services by way of                                                                                                                        discussing with Sunia Yang.
                                                reciprocal hosting                                                                                                                        2/26: Discussions underway with Klara, Bill H, Bruce V to re-
                                                arrangement with                                                                                                                          engage on this project. Expect to begin within the next week.
                                                Duke University


Forsythe Datacenter                   16        Project for the                          Sam S      Bernadette D       Yellow                                                   13%       3/16: Completed DC Strategy document and submitted to Randy             2/13: Sam Steinhart is new
Mitigations                                     renovations to                                                                                                                            for review prior to meeting with Provost and approval.                  business sponsor
                                                Forsythe and Sweet                                                                                                                        As part of getting the strategy document ready, completed               12/6: PM moved to Bernadette
                                                Hall data centers.                                                                                                                        numerous construction and ongoing maintenance estimates and
                                                                                                                                                                                          also completed demand/capacity projections for 2006-2020.
                                                                                                                                                                                          3/12: Revisions of roadmap in prep for Board of Trustees meeting
                                                                                                                                                                                          in April. AS/ITS planning and confirmation of current projections for
                                                                                                                                                                                          long-term computing space needs.
                                                                                                                                                                                          3/2: Now approaching the initiatives as one combined effort while
                                                                                                                                                                                          we focus on defining the roadmap for IT Services computing space.
                                                                                                                                                                                          Solidified recommendations and business case for immediate
                                                                                                                                                                                          mitigations necessary to increase computing capacity in the
                                                                                                                                                                                          Forsythe Data Center. Reviewed draft proposal with Randy
                                                                                                                                                                                          Livingston. Investigated co-location options and costs, validated
                                                                                                                                                                                          planning assumptions regarding demand and capacity
                                                                                                                                                                                          expectations (now thru 2012). Initiated contract to acquire 250kW
                                                                                                                                                                                          generator to address ePower requirements.
North Campus Data Center              17        Project for the             SGG          Sam S      Bernadette D       Green                                                     8%       3/16: See ForsytheMitigation project                                    2/13: Sam Steinhart is new
                                                renovation of 510                                                                                                                         3/2: Now approaching the initiatives as one combined effort while       business sponsor
                                                Broadway or the                                                                                                                           we focus on defining the roadmap for IT Services computing space.       12/6: PM moved to Bernadette
                                                creation of a large                                                                                                                       See more detailed update under "16 - Forsythe Mitigation project".
                                                ECH-style data
                                                center at North
                                                Campus
New Primary Data Center               18        Project to build                         Sam S      Bernadette D       Green                                                     9%       3/16: Continued workgroup meetings with SLAC and Campus            2/13: Sam Steinhart is new biz
                                                consensus around,                                                                                                                         stakeholders.                                                      sponsor
                                                plan, and build a                                                                                                                         3/12: Started workgroup meetings between SLAC/ITS to discuss       12/6: PM moved to Bernadette
                                                new data center.                                                                                                                          new Data Center biz model, costs, etc.
                                                                                                                                                                                          3/2: Now approaching the initiatives as one combined effort while
                                                                                                                                                                                          we focus on defining the roadmap for IT Services computing space.
                                                                                                                                                                                          See more detailed update under "16 - Forsythe Mitigation project".




           Closing                           The project is released and in final closing documents are being prepared.
          Complete                           The project has been closed and is 100% complete.
            Green                            The project is on track to be completed as scheduled and within scope and budget. Confidence level is 90% or greater.
             Hold                            The project has not started yet, or is postponed or cancelled. No work is being done at the time.
             Red                             The project is off track. There have already been problems impacting completion or they can been seen on the horizon. Confidence level is below 70%.
           Yellow                            The project is at risk. It should still hit its completion targets, but there are known problems that threaten to take it off course. Confidence level is 70-90%.
Status is defined as the Percentage Complete, and then Green, Yellow or Red:

Project documentation, including charters, can be found at:                            https://docushare.stanford.edu/View/Collection-7291

To receive this report weekly from the IT Services Project Management Office, subscribe to:                        its-projectstatus@lists.stanford.edu




       11/18/2010                                                                                                                                                                                                                                                              page 5 of 129
                               FY 2007                                              Fundin   Project
Project                        Number Description                                     g      Sponsor
Moved Oct. 2
Managed Machine Room            116    Update existing data center networks           --     Mark M




Active Directory Kit            2006   Develop a “Self Serve” kit for clients to      --     Barry M
                                       migrate into Active Directory.




Active Directory Migration-     110    Assist specific clients with migration to      --     Barry M
OOD                                    Active Directory.


Moved Oct. 30, 2006
Pathworks Implementation in     2006   Create best practices for production           --     Bert S
PCG                                    Pathworks server and roll out to groups
                                       in Shared Communications Services




Sundial Client Early Release    21.1   Test & release Oracle Calendar Client          --     John F



TimeTracking Improvement -      2006   a. Standardize, reconfigure Timetracking       --     Sam S
2006                                   application
                                       b. Ensure current categories and
                                       configurations are useful to staff as well
                                       as rate setting
                                       c. Educate / motivate managers to use
                                       application for staff resource
Content & Document              33.2   management and future planning               SGG      John F
Management - Discovery
Active Directory Migration-   110.1   Assist specific clients with migration to      --   Barry M
LAW                                   Active Directory.




Audit Findings and             10     Remediate financial audit findings             --    Bill C
Mitigations




Moved Dec. 1, 2006
TimeTracking Improvement -    121     Document opportunities for                          Sam S
2007                                  improvement in current time tracking
                                      application, process and reporting.
                                      Implement changes.




Moved Dec. 6, 2006
Email Infrastructure Fixes    33.1    Make operational improvements to the          SGG   John F
                                      way e-mail is accessed and backed-up
                                      to improve performance for e-mail and
                                      web mail.
Shibboleth                    104     Provide federated authentication service            John F
                                      to campus and allow campus
                                      webservers to participate in that service.

Load balancing Service &      107     Global Load Balancing Service for              --   Barry M
GSB Implementation                    Clients: Initiate load balancing service to
                                      enhance system performance and
                                      availability
IT Open house                  117     Work with groups across campus and in        --   Jan C
                                       IT Services to ensure a successful open
                                       house in October.




Desktop Configuration          2006    Develop schedule and communications          --   Jan C
Management Ph 3                        plan for the roll-out to CRC managed
                                       desktop systems


Change Management Phase        2006    Implement additional requirements for        --    Jay K
3                                      Change Management tools and
                                       processes. Complete user adoption.
                                       Establish metrics, reporting and
                                       measuring success. Close the CM
                                       project.
Active Directory Migrations-   110.2   Assist specific clients with migration to    --   Barry M
Engineering                            Active Directory.




Moved Jan 15, 2007
Server Virtualization Lab      105     Take the opportunity of a Dell Prof               John F
                                       Services Gift to set up a Server
                                       Virtualization lab (VMWARE) -
                                       understand how this technology might
                                       be set up as a service



Moved Jan 29, 2007
Rate Setting Process           122     To lay out a five month process (from             Sam S.
                                       October through February) to develop
                                       rates for all ITS service centers and test
                                       that process and establish rates for the
                                       fiscal year that begins September 1,
                                       2007.
Docushare Upgrade              112     Coordinate Xerox team and internal           --   John F
                                       resources to ensure smooth upgrade
Moved Jan 29, 2007
Photo ID Card                134
Portfolio Management-        118   Document requirements for Portfolio          Joyce D
Discovery                          Management. Evaluate packages and
                                   vendors.
Moved Feb 26, 2007
Pinnacle Upgrade             111                                                Bryan W




IT Openhouse 2007            135                                                 Jan C




Phone Lines & Switches       136                                                 Bert S




Moved March 5
AS Program Management        131   Coordinate across all AS projects to         John F
                                   ensure deliverables and priorities are
                                   met



Moved March 23


Daylight Saving Time (DST)   139   Identify and address all systems,            Jan C.
                                   applications, & services affected by early
                                   change to DST
                                                 Revised
Project                Project    Original End    End
Manager    Status       Start         Date        Date       Percent Complete


Kevin S   Complete    3-Apr-06    30-Sep-06                       100%




Caren K   Complete    5-Dec-05     31-Jul-06     30-Sep-           98%
                                                  2006

                                                 (approve
                                                 d 7/5/06)


Caren K   Completed   1-Sep-05     1-Dec-06                       100%




Jean L    Complete    15-Mar-06   31-Aug-06      30-Sep-          100%
                                                  2006

                                                 (approve
                                                  d 9/20)


Steve L   Complete    1-Aug-06     15-Oct-06                      100%



 Jay K    Complete    1-Jan-06     1-Jun-07      31-Oct-          100%
                                                  2006

                                                 (approve
                                                  d 8/14)



Caren K    Green      1-Sep-06    30-Aug-07                        0%
Caren K   Complete    1-Sep-05    1-Dec-06    100%




Caren K   Completed   5-Aug-06    31-Oct-06   100%




Donna C    Green      15-Nov-06               1%




Steve L    Closed     15-Jul-06   30-Dec-06   100%



 Jon P     Closing    1-Jan-06    1-Dec-06    100%



Kevin S   Complete    1-Jan-06    30-Sep-06   100%
Donna C   Completed    1-Aug-06    1-Nov-06               100%




Donna C   Completed    1-Jun-06    31-Aug-06   31-Oct-    100%
                                                2006

                                             (approve
                                              d 8/21)
Donna C   Completed    15-Apr-06   31-Aug-06 15-Nov-      99%
                                               2006

                                               (approve
                                                d 7/19)
Caren K   Completed.   1-Sep-05    1-Dec-06    2-Feb-07   100%




Steve L   Complete     1-Oct-06    15-Dec-06              100%




 TBD        Done       2-Oct-06    28-Feb-07              90%




Caren K   CLOSED       1-Aug-06    23-Nov-06 #######      100%
 Evan T    Hold
Donna C    Hold                            1%




 TBD       Hold    1-Mar-07    31-Jul-07   0%




 TBD       Hold




 TBD       Hold




 Liz G    Green    6-Dec-06    27-Feb-07   80%




Caren K   Closed   30-Jan-07   1-Apr-07    100%
                                                       Status
Moved Aug 25:
9/29: I finished the transition of this project over to Kelly La Dang. She has met everyone involved and has all of
the documentation. She know where we are and what needs to be done to finish this project.
9/23: The first switch in Forsythe (P03) was moved to the MMR switches next week. This is the switch that has
the Backup and Recovery Services Servers. Met with the libraries and discussed the MMR move for their
Forsythe switches. They were happy to hear we were ready to move forward. They will figure out their
timeframe and be back to us in 2 weeks. Tech Facilities was re-looking over the cabling trying to get it correct.




10/13: Closing meeting next week. Sponsor signed off on project demo.
10/6: No updates




10/19: Confirmed completed migration




Moved Aug 25:
 9/20 Successful migration to Patchworks 2.0. Training class occurred Sept 18 and will occur again on Sept 27.
PAC approval meeting set for week of Sept. 25.
9/4: Scope changed and included upgrade to 2.0, Taking place Sept 18. Charter change request submitted, so
project marked green for new deadline September 30, 2006. After training last item need is PAC approval



10/12: Completed, next set of work is up to App Owner, Bwear10/5: Continues on track
9/29: On track with all documentation -- web site will be released with new docs in early Oct
9/22: Meeting next week to understand what remains to be done, successful meeting this week clears up many
issues.9/15 & 9/13: Next updates are about 2 week delayed, and should be on the web near the start of October
10/13: Product is in production.
9/23: Staff training happened. Deployment scheduled for Oct. 2. Currently open for testing/trial.
9/15: Categories finalized, staff training next week.




11/3: This project will be part of the e-mail and calnedering discovery.
10/27: No change.
10/19: No change. Project may be moved to next year.
11/3: Completed per Tim Poston.
10/27: LAW: Law is down to approx. 50 users left, They’ve set a hard deadline for the end of October.

10/19: Tim P is going to speak with Law about the migration and send status to me once he knows.
.




Moved Aug 25:
11/27: No updates
11/20: No updates




Moved Aug 25:
12/1: Project Closed and New WebMail Project to be started - final migration of mailboxes to be tracked in
WebMail
11/22: Webmail project is likely to be re-cast as a separate effort - recommendation to PMT to close this project

12/4: Project Completed. Bruce and Scotty to present NSF/Shib integration for Stanford at Internet 2 next week.
Closing docs will be signed this week. 11/20: Had Shibboleth security review. IdP's have been accepted in to
production. Shibboleth-SP packages need to be redone to resolve upstream dependency problem (in progress).
Additional tweaks being added to shib-config by Scotty.
11/3: Project turned over to Windows Group and GSB. All load balancer designs and testing was completed
successfully. The Production Citrix cutover is scheduled to occur on Nov 11th9/29: Dev citrix servers set to
move Monday morning. Planning will begin next week on prod Citrix and Dev weblogic cutovers.
11/20: Lessons learned meeting complete. Project closing documents complete
11/13: Lessons learned meeting scheduled for this week




11/20: Met with Shirley to discuss kickoff. I will check in on Brian Wankel when IT Services implementation is
50% to validate the timeline.
11/13: CRC kickoff meeting for IT Services complete.


12/4: Steering Committee closing complete.
11/20: Project Team meeting complete. Steering Committee meeting scheduled for this week. Closing
documents will be finalized after the Steering Committee meeting.



12/1: The WST is finishing up the install of the Exchange servers. They have informed us that they will continue
the AD portion of the migration without our help. This project will be closed by next week.
11/24: Exchange is being built. Completed 11/27




12/14: Final wrap meeting held. WST will continue forward, but JohnF will work with Vmware sales to get more
linux expertise - many process issues present some barriers, but new pilots will be set up as embedded projects
in
2007 -- service is not designed, nor are rates, but we do understand a clear set of next steps to help us in 2007.
12/8: Wrap up meeting week of 12/11
12/1: Final visit by resource, and debrief complete by team -- summary of results needs to be reviewed by JohnF



1/12: RSC meeting weekly, Nancy to finish up. No further updates.
1/5: Nancy Ware to fill in for PM for final phase of this project




1/26: Project completed. Closing meeting in two weeks.

1/19: Work continues with getting Docushare ready for go live.
1/12: New Go live date 1/23
Will be managed as an embedded project by Suzanne Schiessler
1/16: These project objectives are documented in the charter and will be considered during Configuration
Management project. We will also be entertaining vendors to understand out of the box options available in this
space.

Does not start until March 2007




No information on this project.




No information on this project.




2/22: No meeting this week.




3/16: Held Final meeting today.
3/11: DST had very few issues. Things went well.
   Hot
 Issues
(Must be
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Plan to
transition
to
Departme
ntal
Network
Engineeri
ng by end
of
Septembe




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Joyce -
since this
will not be
associate
d with
Portfolio
Managem
ent, is this
still a
PMO
project? If
so, who is
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The event
was Nov
1,
Lessons
Learned
meeting
scheduled
for the
earliest
date
participant
s were
available.
Original
end date
was Nov




PM TBD
as of
1/20/07
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Here aer some guidelines to make procesing this report easier. Thanks!

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Excel Tips:
     1
Here aer some guidelines to make procesing this report easier. Thanks!

        Completefollow theby Friday start all comments with dateitand colon, eg: 10/2:
        Carefully all edits format - midnight - target is to send out Monday morning
        This is the update
        Keep only 2 weeks worth of updates- delete prior months
        If the project is YELLOW, you must have an entry in the Issues column
        Always date the entry in the Issues column
        After each entry, make sure there is only 1 line of blank space. You can make
        a blank line by hitting alt-enter.
        If a project goes RED, you must call the Project Sponsor to let them know of
        the Red status prior to submitting on Friday afternoon




Excel Tips:
       Make a hard-return in your entry by hitting "alt-enter"

				
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Description: Working Capital Recomendation document sample