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									MEETING OF THE MAYOR AND COUNCIL FOR THE CITY OF RICHMOND HILL

                                      FEBRUARY 20, 2001


Present from City Council: Richard R. Davis, Mayor; Dennis O’Neil, Mayor Pro-Tem;
Councilmen: Lewis Tuttle, Harold Fowler, Floyd Hilliard


Staff Present: Michael Melton, City Administrator; Ursula Lee, City Clerk; Steve
Scholar, Director of Planning & Zoning; Billy Albritton, Chairman of P&Z Board

Visitors: Robert Donovan, Vernon Rushing, John Butler, John Pippin, Paul Poppell,
Cindy Tichenor



Mayor Richard Davis called the meeting to order at 7:30 P.M and Councilman Tuttle
gave the invocation. The pledge of allegiance was given.

Minutes of the regular meeting held February 6, 2001 were approved as submitted
in a motion by Councilman Fowler, seconded by Councilman O’Neil. Councilman
Tuttle abstained due to absence. The motion carried.



COMMITTEE REPORTS:


Administration and Personnel: Nothing to report.


Public Works: Written report submitted as follows:

UTILITIES

Water Treatment
Total water production for the month was 23,858,000 gallons, or an averaged of 770,000 gallons per day.
This water was all produced from well #3(Timber Trail). The permitted withdrawal rate is 1.5 MGD as a
monthly average. All 8 bacteriological samples tested were negative for E. Coli.

Wastewater Treatment
The wastewater treatment facility met all parameters set forth in NPDES permit GA0037648 except the
BOD limit. A substantial algae bloom occurred within the wetland cells causing two of the weekly samples
to exceed limits. The average for the month was 8.6 mg/L with a limit of 5 mg/L. A total of 26,012,000
gallons of wastewater were treated for the month. The average daily flow was 0.839 MGD with a permit
limit of 1.5 MGD. The highest weekly average for the month was 0.960 MGD with a permit limit of 1.875.




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City Council Meeting
February 20, 2001


PUBLIC WORKS

Street Sweeping Schedule is on file with the minutes.

VEHICLE MAINTENANCE

Work order summary for January 2001 is on file with the minutes.

MAINTENANCE & REPAIRS

        Installed sewer tap on Winding Way
        Repaired a sewer blockage at Plantation Apartments on Sunday, January 14 th, this was a major
         blockage affecting three manholes and associated lines
        Installed a sewer tap and water tap on Clark Street
        Replaced 2” meter and added backflow preventer at B&B Laundromat
        Repaired leak on 10” water main on 144 at Constitution Way
        Pulled both pumps, cleaned, and reinstalled at Ford Plantation lift station
        Repaired 2” water line on Clark Street, broken by construction traffic
        Finished painting inside of Holiday Inn well and started on Cement well

The repair budget stands as follows:

Annual Budget             128,750
YTD Budget                $105,039
YTD Expenditures            82,599
YTD % Spent                   64%


Parks, Recreation and Culture: Written report submitted as follows:

                                       J.F. GREGORY CITY PARK
                                           MONTHLY REPORT
                                              FEBRUARY

 The park department hired a new employee, Chris Gardner, as was budgeted for 2001. He began work
  on Feb. 7, 2001.

 Compost is currently being placed around all trees in the park. This compost is recycled material from
  the city dry trash service.

 A new sliding board has been ordered and should be installed in the next few weeks.

 Park reservations and use of the jogging trail has increased greatly this month.

 The bridges are currently being water sealed to protect the wood from rain and sun.

 We are now preparing the equipment and ourselves for grass cutting season.

 Two weeping willows will be planted to replace the ones taken by the beaver.




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City Council Meeting
February 20, 2001

 Two large oak trees have been taken down recently. One was dying from natural causes and the other
  was struck by lighting.

 We have installed 2 shallow wells in the park for irrigation purposes. These wells will eliminate the
  need for domestic water being used for irrigation. This will conserve millions of gallons of domestic
  water per year.


Planning and Zoning: Bob Donovan from the Ford Plantation was present to request
final subdivision approval on Phase 7A. He explained Phase 7A is next to the last parcel
to be subdivided. The master plan showed 64 lots for Phase 7A. The final plat has been
reduced to 28 lots. Hussey, Gay, Bell & DeYoung, Inc. Consulting Engineers submitted
a list of deficiencies that will require correction/addition by the design engineer. Mr.
Donovan assured Council the deficiencies would be taken care of prior to startup.
Councilman O’Neil made a motion, seconded by Councilman Hilliard, to approve
Bob Donovan’s request for final subdivision of Phase 7A Ford Plantation.
Councilman O’Neil amended the motion to include items listed by Hussey, Gay, Bell
& DeYoung, Inc. being taken care of. The amendment was seconded by Councilman
Hilliard and carried by all. The letter outlining the deficiencies is on file with the
minutes.


The Planning Commission recommended approval of Dr. Gene Wallace variance request
of 3 ft. 6 inches on the height of his sign, taking it from the allowable 6ft. to 9ft. 6in. and
7.5 sq. ft. on the sign square footage, taking it from the allowable 40 sq. ft. to 47.5 sq. ft.
The Planning Commission also recommended approval of the common freestanding sign.
Councilman O’Neil made a motion to approve the height variance of 3ft. 6in. for Dr.
Gene Wallace’s sign, a square foot variance of 7.5 ft. and approval of the common
sign for Dr. Wallace’s complex. The motion was seconded by Councilman Hilliard
and carried by all.


Bonnie Robertson and Mary E. Phillips submitted a request for approval of the re-zoning
of .50 acres from R-2, Residential to C-3, General Commercial and approval of a minor
subdivision of .50 acres. The .50-acre lot is located behind Ward’s Body Shop and would
be sold to Mr. Ward. A recombination to make Mr. Ward’s property all in one would be
done at a later date. The Planning Commission recommended approval. Councilman
O’Neil made a motion to approve the rezoning of .50 acres from R-2, Residential to
C-3, General Commercial and approve the minor subdivision of the .50-acre
belonging to Bonnie Robertson and Mary E. Phillips. The motion was seconded by
Councilman Tuttle and carried by all.

Mulberry LLC. submitted an request for approval for preliminary subdivision of the final
phase of Longwood consisting of eight lots. Planning Commission recommends approval
with the understanding that new plans for water and sewer, paving, grading and drainage
will be submitted and approved by the City Engineer, Mike Melton and Steve Scholar.

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City Council Meeting
February 20, 2001




Councilman O’Neil made a motion to approve the preliminary subdivision of the
final phase of Longwood consisting of eight lots with the understanding that new
plans for water and sewer, paving, grading and drainage will be submitted and must
be approved by the City Engineer, Mike Melton and Steve Scholar. The motion was
seconded Councilman Fowler and carried by all.

Planning Director Steve Scholar reported the house in the park would be under
reconstruction next week. It will take approximately six weeks for completion. Bids are
still coming in for the construction of the restrooms for the J.F. Gregory Park.

Public Safety: Fire Chief Vernon Rushing reported the Fire Department has received 20
calls for assistance so far this year. Everything is going well. The last two days have
been spent fixing up trucks and cleaning up the station. The Board of Education has
approved the request to purchase fuel from the bus barn. They will bill the City monthly
or quarterly. There will be a savings of .12 - .15 cents per gallon on diesel fuel. Gasoline
will be about the same as the Department was paying at the gas stations, but the Board
use premium grade gasoline. A penny a gallon will be charged to maintain monthly
records of fuel usage and mileage. The Fire Station Manager’s job is being advertised.
Chief Rushing reported last Sunday, they had 5 actual calls for fires; three structures and
two were kitchen fires. This set a record for the Department. There have never been 5
calls in a 24-hour period in the history of the Fire Department

Written report submitted from the Police Department.

Code Enforcement: Written report submitted as follows:

                        Code Enforcement Department & Safety Officer
                                      Monthly Report

The following is a generalized activity report.

    1.        Enforcement of junk vehicle removal.
    2.        Miscellaneous yard nuisance calls.
    3.        Attended three (3) training classes – local.
    4.        Sign and banner ordinance enforced.

Safety Officer Department –

    1.        Motor vehicle records check of drivers’ licenses – all current
              city employees, OMI, and new hires.
    2.        License history was checked for prior three years
    3.        All employees have valid license: will recheck in three years
    4.        Emergency evacuation plans of City buildings completed and posted



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City Council Meeting
February 20, 2001



Preservation and Beautification: Nothing to report.

Public Relations: O’Neil

Special Committees:

UNFINISHED BUSINESS

Mayor Davis explained he requested HB 489 to be put on the agenda not to discuss it, but
to inform Council the County wants a response to the report from the Carl Vinson
Institute. Mayor Davis stated, it has been more than two weeks since they received the
report and he does not intend to delay a response any longer than the end of next week.
Mayor Davis stated he would meet with two Councilmen on Wednesday and the other
two later in the week, to discuss and decide what the response is going to be. A very
brief special meeting will be called to issue the response. A decision to agree with the
report or to accept it has to be made. Mayor Davis will meet with Councilman Hilliard
and Councilman Fowler on Wednesday. He explained it would not be an illegal meeting
to meet with the Council in a group of two. He feels nothing else will happen until the
Board of Commissioners receive a response from the City of Richmond Hill.

COMMUNICATIONS: Nothing to report.


NEW BUSINESS:

Bryan County Commissioners will hold a Public Hearing at 7:00 P.M. on Thursday,
February 22, 2001, to get the public’s input to the Bryan County Board of Commissioners
holding meetings in Richmond Hill.

Councilman Fowler made a motion to recess, seconded by Councilman Hilliard and
carried by all.

There being no further business, the meeting adjourned at 8:50 P. M. in a motion by
Councilman Fowler, seconded by Councilman O’Neil and carried by all.


Respectfully submitted,




Ursula G. Lee,
City Clerk


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