Roles and Responsibilities of the Iowa FFA Degree Review
1. Completing the Iowa Degree Application is the responsibility of the individual FFA
member, not the local FFA advisor. (FYI: "It was may advisor's fault." …is not an
acceptable response.) Each applicant is the ultimately responsible for using the
REVIEW SHEETS, in this file, to review their own application BEFORE submitting.
2. Applicants should seek their advisor’s assistance, as needed, to correct problems and
improve the quality of the application.
3. Each student applicant should review his or her own application using the Iowa Degree
Review Sheet. (see the REVIEW SHEETS worksheet in this file)
4. Sign your application and obtain your parents’ signatures after you and your advisor have
reviewed your application and corrected mistakes. These signatures verify that the
information is correct and accurate.
5. Obtain your superintendent, principal, or guidance counselor’s signature after your
parents have signed the application.
6. Obtain the signatures of your chapter advisor, president and secretary.
7. Organize your SAE records so information can be verified quickly. A three-ring binder,
organized and tabbed by year is recommended. (The District Review Committee is NOT
obligated to spend excessive amounts of time shuffling through unorganized records.
Applications may be denied if the records are too disorganized to verify the information in
8. Deliver your signed Iowa Degree Application and SAE records to your chapter advisor.
9. Your primary goal is to delivery a complete and accurate application to your chapter
Chapter Advisor Responsibilities
1. Have each applicant review his or her own application using the REVIEW SHEETS in this
2. Utilize the Iowa Degree Review Sheet to review each application. (You may want to
consider having past recipients or alumni help with this process.)
3. Review each application BEFORE signing.
4. For each applicant, deliver one copy of the Iowa Degree Application, and all SAE
records to the District Advisor.
NOTE: Mail 3 copies of STAR CANDIDATE(s) applications to the DE by Feb. 1st. (Non-
Star Candidates are NOT required to be mailed to the DE.)
5. Your primary goal is to delivery a complete and accurate application(s) to the District
CAUTION: Do not use the District Review process…only…as a way to review your
application, prior to completing an appeal. Delivering pre-reviewed applications will allow
the process to proceed much more smoothly.
6. Appeals: The chapter advisor is responsible for coordinating potential appeals with the
Local Chapter President and Chapter Secretary
1. To aid in verifying the information in the application, each applicant should have
completed an Iowa Degree Review Sheet. Review this form BEFORE signing the
2. Your primary goal is to verify that the information contained in the application accurately
represents your fellow FFA member’s SAE records and FFA accomplishments.
District Advisor Responsibilities
Before the Review
1. Identify the members of the District Review Committee. (Note: The reviewers are
typically identified during one of the district meetings at the summer agricultural education
conference. Beginning instructors are welcome to observe and participate at the review,
but avoid using too many beginning instructors on the review committees.)
2. Identify the members of the District Appeal Committee. Identify three experienced
advisors who will serve as the Appeal Committee. Identify advisors that have a strong
understanding of record keeping and the Iowa Degree application. These individuals will
review all applications that receive a “NO” on Step 3 of the review sheet. (Step 3. NO =
This candidate's application does NOT appear to meet all qualifications of the Iowa
3. Notify the District Review Committee so they know when and where they are expected
4. Notify all advisors so they know when and where they are to deliver the applications and
5. Make copies of the Iowa FFA Degree Review form (one per applicant). This form may
be downloaded from the Iowa FFA Website. (Downloadable Files page: filename - Iowa
Degree Review and Appeal Process)
During the Review
1. The District Advisor should not serve on any of the subdistrict review committees. The
District Advisor should be free to work with any review committee as questions arise.
2. The Appeal Committee members may serve on the subdistrict review committees.
However, they may be called to assist the District Advisor in answering questions.
3. Subdistrict review teams must not review applications from their own subdistrict.
4. Subdistrict review teams will review each application and associated record books.
5. Subdistrict review teams will complete one review sheet for each applicant.
6. Subdistrict review team MUST provide written explanation for any applications that
receive a “NO” on Step 3 of the review sheet.
7. The signed review sheets will be given to the District Advisor upon completion.
8. The Appeal Committee and the District Advisor will decide what action is to be taken on
applications that receive a “NO” in Step 3 of the review sheet.
After the Review submit a list of the approved and unapproved applicants to the Iowa
1. Within 48 hours,
2. Within 24 hours contact the advisors of the unapproved applicants, and instruct them of
their right to appeal. (Directions for the appeal process are posted on the website.) It is
the applicant’s responsibility to initiate the appeal process.
3. Within 24 hours, provide the advisors of the unapproved applicants with information
about the time and place of the appeals.
4. Identify advisors that will conduct the appeal interviews. (Recommend: 2-3 advisors,
District Advisors may participate. District Convention would be the recommended, but not
required time and location.)
5. Applicants that are approved by the District Committees will receive their Iowa FFA
After the Appeal(s)
1. Appeals must be completed at or before the District Convention. Notice of newly
approved applicants must be received within 48 hours after the district convention.
1. The Appeal Committee will only review applications that receive a “NO” on Step 3 of the
2. The committee will determine whether or not the applicant must appear in person for the
a. Simple omissions or corrections (ie. a missing signature) do not require personal
appearance. The corrections may be emailed, faxed or mailed to the District Advisor. The
District Advisor has the power to approve all applications, which have met the identified
corrections, when personal appearance is not required.
b. Personal appearance by the applicant is required when: a) the applicant needs to
explain unique or confusing situations; b) the record books must be reviewed and
explained; or c) when the Appeal Committee feels a personal interview is needed to verify
3. Appeals Requiring Personal Appearance by the Applicant: Upon completion of the
applicant interview, the Appeal Committee will identify each application as approved or not
approved. The Appeal Committee will provide the District Advisor with a final list of
approved and not approved applicants.
State FFA Board of Directors Responsibilities
1. The Iowa FFA Association Board of Directors will rule on appeals that are not decided (or
cannot be decided) at the district level, or denied applicants that ask for a state board ruling.
2. The Iowa FFA Association Board of Directors will not guarantee to handle these requests
before the state conference.
3. Applicants must submit a written request for a state board review.
4. Written requests for a state board review must be postmarked within 72 hours of the
revised January 2007
Iowa Degree Review Process
Local Advisor/Member Responsibilities
1. As a courtesy, each local advisor and applicant should use the REVIEW SHEETS contained in this
file to review their own application(s) prior to the District Review.
Review Applications LOCALLY FIRST: Do NOT use the district review process as a way to…
"review your candidate's application for next year".
2. Deliver one copy of each Iowa Degree application, with each applicant's records, to the District
Advisor by the district-determined due date. (Do NOT mail to the DE.)
3. Star Candidate Applications -- Mail 3 copies of each Star Candidate Application to the DE by
District Review Process
Attention District Advisors: Print "Review Sheets" and copy as needed.
1. Iowa Degree Applications and their corresponding SAE record books shall be divided by
Note: To balance the number of applications per subdistrict review committee, advisors may
evaluate applications from their own subdistrict. Advisors may NOT evaluate students from their
2. Each subdistrict will have a review committee of at least three people.
3. To the extent possible, subdistricts committees shall review applicants from subdistricts other
than their own. (Advisors may not review their own members.)
4. Use one set of Iowa Degree District Review forms (3 pages per set) for each applicant.
5. Unapproved applications (applications that receive a "NO" on the last review page) will be
reviewed and confirmed by a second subdistrict review committee.
6. Upon completion of the review, attach the review sheets to the front of the Iowa Degree
7. Unapproved applications are to be returned to the respective chapters immediately. These
applicants are responsible for initiating the appeal process is so desired.
8. Approved applications may be returned at or prior to district contests.
9. Within 48 hours of the District Review, each district advisor shall submit a list of applications
reviewed. Each application must be identified as: Approved or Not Approved.
10. For applications that are approved following an appeal, submit an updated list indicating the
applicant's name, chapter, and indicate as APPROVED.
Steps for Submitting Applications to the State Association (District Advisor)
1. Attach the "Iowa Degree District Review" sheets to the front of each candidate's application.
2. Candidates that DO NOT meet all qualifications are allowed to utilize the District Appeal
Process. (see Appeal Process worksheet)
3. The district advisor will email a list of the qualified candidates to the State Advisor. Barring any
unforeseen circumstances, candidates that MEET all qualifications will receive the Iowa FFA Degree.
4. A list of the successful candidates will be posted on the website. (www.agiowa.org)
5. Applications and the attached review sheets of unapproved applicants will be returned to the
local advisor immediately after the district review. The local advisor and candidate will be
responsible for initiating the appeal process with the district
Special Note about Star Candidate Applications: District Advisors & Local Advisors
If a Star Candidate's application is required to utilize the Appeal Process, please expedite this
process to assure that the state association has the corrected applications and approval by March
Revised Star Candidate Applications in the event of an Appeal:
It is the local advisor's responsibility to mail 3 revised copies of the Star Candidate(s)
application(s) to the DE by March 1st.
______ District Iowa FFA Degree District Review
Student Name: __________________________________________________
School P.O.(Town): __________________________________________________
Step 1. SAE Record Book Review
The purpose of the Iowa FFA Degree District Review Committee is to verify the financial records of the candidate's SAE
program and the documentation of minimum qualifications for the Iowa FFA Degree Application.
• Write on the Iowa Degree Application: Circle and note any concerns/discrepencies on the candidate's application.
• Evaluate: Each dollar amount and number to see that it accurately represents the SAE records.
• Be Specific: Discrepencies must be listed and described in the "explanation" section(s). List specific dollar values or
numbers when applicable.
• Watch For: Non-cash income and trade-for-labor situations that can cause problems with the application.
**IMPORTANT !! When "NO" is checked a thorough explanation must be included. List and explain each number
discrepancy. Be sure to include the actual numbers in question.
YES = The values match the records. NO = The records do not match the records. NA = the information is not applicable
to this candidate's application and records.
Yes NO NA Inventory Values: Pages 5,6, & 7.
1. Do the entries in the Inventory Sections (pages 5 & 6) match the SAE record(s)? Verify each value.
If NO, explain:
1. Page 7, do the ending inventories of one record year match the beginning inventory values of the
following year? Verify each value. (Note: The current year's beginning values should not be included.)
If NO, explain:
Entrepreneurship SAE Portion: Page 7
"X" each value that matches. Explain (thoroughly) any value that does not match. List specific numbers. (Write the record
YEAR on the blank in front of ______SAE Record.)
______ SAE Record ______ SAE Record ______ SAE Record ______ SAE Record
Placement SAE Records Verification: Page 8
"X" each value that matches. Explain (thoroughly) any value that does not match. (List specific numbers.)
______ SAE Record ______ SAE Record ______ SAE Record ______ SAE Record
YES NO Subdistrict and District FFA Activities Verification: Page 2.
Are the listed subdistrict and district FFA activities acceptable?
List questionable activities.
Business agreements are present for each year of records, and agreements are SIGNED.
Explanations: Use this space to explain any specific reservations or concerns. Please be specific!
(Provide informations that will help the candidate and the review committee in the event of an appeal.)
** For applications that have "RESERVATIONS" also write comments on the actual Iowa Degree application. (This
will help with potential appeals, and assist the applicant in making corrections.)
Record Book Recommendation
Recommended Reservations SAE Records Review: Final Committee Recommendation
"X" your "SAE Record Book Review" evaluation.
Step 2. Iowa Degree Application Review
YES NO YES = qualifies. NO = does not qualify. Mark deficiencies/concerns on the actual application.
Page 1: Autochecks all indicate: "OK" or "Qualifies"
Page 1: All signatures are present.
Page 2, Section A: 4 Local FFA Activities are listed
Page 2, Sect. B: 5 "APPROVED" FFA Activities above the chapter level
Page 2, Sect. C: Served as an officer or on a major committee
Page 3, Sect. A: Consistent with Record Book Review
Page 3, Sect. B: Explanation is acceptable
Page 3, Sect. C: Current year SAE(s) listed
Page 3, Sect. D: At least one Proficiency Award Area listed.
Page 4: Ag Skills - All cells filled
Page 4: Skills listed are related to the SAE
Pages 5-11: Times and dates on pages 5-11 are the same.
Pages 5, 6, 7: Inventories on pages 5, 6 match inventories on page 7.
Page 7: Ending Inventories match the following year's Beginning Inventories
Page 8: Placement SAE(s) appear to be agricultural/ag-related.
Page 9: Non-cash income is listed (if needed). See SAE business agreements and Page 3, Sect.
A to determine if applicable. (Automatically "x" this item if non-cash is not needed.)
Page 9 (Bottom): At least one Efficiency Factor listed if "Entreprenuership" SAE.
Page 10, Line 29: Indicates "Qualifies"
Page 10, Bottom: Either a,b,or c indicates "Qualifies" (one or more)
Page 11, Items 1-7 (top section): All indicate "Qualifies"
Step 3. Signatures of Review Committee
"x" one: YES or NO
This candidate's application meets all qualifications of the Iowa Degree. The SAE Records qualify
YES AND all Iowa Degree Application Review items received an "X". *
NO This candidate's application does NOT appear to meet all qualifications of the Iowa Degree. **
If NO, indicate if the applicant needs to be present to appeal.
Personal appearance is not required. Deliver needed corrections or clarifications, with
the original application and review sheets, to the district advisor by the designated due date.
The district advisor sets the specific district due date. (Personal appearance may not be
needed for simple corrections.)
Personal appearance is required to appeal this application. The situations/problems will
need to be explained. Bring all supporting records to the appeal.
Reviewer Signatures: __________________________________
* Barring any unforeseen circumstances, applicant's receiving a "YES" will receive the Iowa FFA Degree.
**Candidates that DO NOT meet all qualifications are allowed to utilize the District Appeal Process.
Step 4. Attach these review sheets to the front of the application and return to the District Advisor.
District Appeal Process: Applicant Tips
1. Candidate's wishing to appeal must notify the district advisor of their intent to appeal.
Appeals may be denied individuals that do not notify the district advisor of their intent to
2. If indicated, on the district review sheet, the candidate must be present at the appeal.
(Check the bottom of page 3 to verify if the applicant must be present at the appeal.)
3. Appeal applicants that present sloppy or disorganized records may be denied. It is the
applicant's responsibility to be organized so the appeal review may be completed quickly.
The reviewer may discontinue the appeal at any time.
4. In the event of a required face-to-face appeal, the following items must be brought
to the appeals process: a) the original application that was submitted and reviewed
by the district; b) the District Review Sheets; and c) a REVISED Iowa Degree
Application with corrections that address the appeal issue(s); and d) all supporting
SAE records and supporting documents.
5. The District Appeal Reviewer will make a formal recommendation to the District Advisor.
The recommendation will be forwarded to the state advisor for presentation to the State Iowa
Degree Review Committee.
6. Be prepared and courteous. Typically, applications are denied because of mistakes or
missing information. As an Iowa Degree candidate, please remember that you are being
given the opportunity to correct mistakes and/or explain unusual circumstances. In most
cases, the appeal could have been prevented if the applicant had prepared more thoroughly
for the original application review. The Iowa Degree is both a degree and an honor.
Organization can help you earn the degree. Treat the appeal reviewer with the respect that
they deserve. They are giving of their time to you to help you earn this honor.
District Advisor Tips:
Is a face-to-face meeting required for appeals?
Rule of Thumb:
NO, if the only corrections are simple additions or corrections are needed.
- Example: Missing proficiency area; missing ag skills; missing signature
YES, if unique situations or record book scenarios must be explained.
- Example: Significant changes to the SAE dollar values; trade-for-labor.
When should the face-to-face appeals be conducted? Who should
conduct the appeal?
Conduct the district appeal during the district contests or other meeting(s) to minimize
Select 2 to 3 advisors, with expertise in reviewing Iowa or American Degrees to conduct the
Remember: The goal is to help applicants, that qualify, get the degree. Often students with
the most complicated records and multiple SAE projects make the most mistakes. Pick
advisors that will help qualified candidates prove their qualifications.
Caution: It is not the reviewer's role to judge whether or not the records are believeable.
This is an objective review, therefore the goal is to show that the written records support the