2008 NCAA Division III Womens Ice Hockey Championship

2008 NCAA Division III Women’s Ice Hockey Championship Tournament Operations Manual NATIONAL COLLEGIATE ATHLETIC ASSOCIATION 2008 DIVISION III WOMEN’S ICE HOCKEY CHAMPIONSHIP TOURNAMENT OPERATIONS MANUAL TABLE OF CONTENTS Introduction ................................................................................................................................. 1 Key Contacts ............................................................................................................................... 2 Schedule of Events ...................................................................................................................... 3 Announcer and Director of Music............................................................................................... 5 Awards ........................................................................................................................................ 5 Banquet ....................................................................................................................................... 6 Facility......................................................................................................................................... 7 Financial Administration ............................................................................................................. 9 Game Management ................................................................................................................... 10 Lodging ..................................................................................................................................... 12 Media......................................................................................................................................... 13 Merchandise .............................................................................................................................. 13 Officials ..................................................................................................................................... 14 Participants ................................................................................................................................ 15 Postcompetition Interviews ....................................................................................................... 15 Practice ...................................................................................................................................... 16 Promotions ................................................................................................................................ 17 APPENDICES NCAA Corporate Partners/Local Corporate Involvement ......................................................... A Officials’ Expense Form ............................................................................................................ B Committee Expense Form .......................................................................................................... C Telephone Conference Checklist – First Round ........................................................................ D Telephone Conference Checklist – Finals .................................................................................. E Pretournament Meeting Checklist – First Round ........................................................................F Pretournament Meeting Checklist – Finals ................................................................................ G Officials’ Meeting Checklist ...................................................................................................... H Web site guidelines .....................................................................................................................I Championship Bracket ................................................................................................................ J Conditions Placed on Use of Credentials ................................................................................... K Introduction of Teams (Procedure and Script) ........................................................................... L Awards Ceremony Script .......................................................................................................... M Awards Ceremony List ............................................................................................................... N Procedure for Awards Ceremony ............................................................................................... O Official Traveling Party List .......................................................................................................P Team Roster Sheet ..................................................................................................................... Q Radio Rights Agreement ............................................................................................................ R INTRODUCTION The conduct of the NCAA Division III Women’s Ice Hockey Championship is under the control, direction and supervision of the NCAA Division III Women’s Ice Hockey Committee. The host institution plays a vital role in the successful administration of the event. This operations manual is designed to assist the administrators with tournament management. At all times, the host institution shall work in close cooperation with the committee and the NCAA staff to ensure that the mission of the committee is accomplished. The host shall administer the finances of the championship in accordance with the Association’s executive regulations and consistent with the budget approved by the NCAA. The host shall exercise all possible economy in the conduct of the championship. Each host shall appoint staff members to assume the positions of tournament director, tournament manager and media coordinator. The facility manager also is an important part of the administrative team. Responsibilities of the staff members are as follows: Tournament Director. This individual shall be the director of athletics of the host institution (or designated representative) and shall maintain ultimate responsibility for the local operation of the event. Tournament Manager. The tournament director shall appoint a knowledgeable person to serve in this position, preferably with experience in tournament administration and game management. Function of the tournament manager is to ensure that the policies of the committee are observed. Specific responsibilities may include direction and supervision of facility arrangements, ticket sales, development of participant information, security, lodging, transportation, promotions, financial administration and adherence to the policies outlined in the NCAA operations manual for hosts. The tournament manager also will provide the NCAA with a postchampionship report, which should include the following: 1. 2. A compilation of vital statistics/data, such as number of tickets sold, attendance figures, list of media in attendance, etc.; and Suggestions for future conduct of the championship. Media Coordinator. This individual, preferably the sports information director of the host institution, shall ensure that the women’s ice hockey committee’s policies regarding the media are observed. Responsibilities may include credentialing, planning and supervision of media work areas, statistical services, communications and hospitality, entertainment and all press conferences. The media coordinator shall assist the tournament manager with compilation of the postchampionship report. 1 NCAA DIVISION III ICE HOCKEY CHAMPIONSHIP KEY CONTACTS NCAA Division III Women’s Ice Hockey Committee: Bill Kronschnabel, chair (9/1/2009) Commissioner Northern Collegiate Hockey Association 386 North Wabasha Street, Suite 1500 St. Paul, MN 55102 Phone: 651/222-5000 Fax: 651/222-1313 E-mail: wkronsch@kkblawfirm.com Garnet Asmundson (9/1/2008) Head Women’s Ice Hockey Coach Hamline University 1536 Hewitt Avenue Saint Paul, MN 55104-1284 Phone: 651/523-2871 Fax: 651/523-3075 E-mail: gasmundson01@hamline.edu Kristin Steele (9/1/2008) Head Women’s Ice Hockey Coach Connecticut College 270 Mohegan Avenue New London, CT 06320 Phone: 860/439-2847 Fax: 860/439-2516 E-mail: kaste@conncoll.edu Cheryl Aaron (9/1/2011) Assistant Director of Athletics University of Massachusetts, Boston 100 Morrissey Boulevard Boston, MA 02125 Phone: 617/287-7807 Fax: 617/287-7840 E-mail: Cheryl.aaron@umb.edu Dave Clausen (9/1/2008) Head Women’s Ice Hockey Coach Utica College 1600 Burrstone Road Utica, NY 13502 Phone: 315/792-3729 Fax: 315/792-3211 E-mail: dclausen@utica.edu NCAA Staff: Kerri Fagan Associate Director of Championships Phone: 317/917-6498 Fax: 317/917-6235 E-mail: kfagan@ncaa.org Ty Halpin Associate Director of Playing Rules Administration Phone: 317/917-6222 Fax: 317/917-6827 E-mail: thalpin@ncaa.org Officials: Frank D. Cole National Coordinator of Officials Phone: 978/774-6506 Bob Quinn Natl. Coordinator of Women’s Ice Hockey Officials Phone: 978/688-1933 Merchandise: Jared Hunt Event 1, Inc. Phone: 913/693-2108 Fax: 913/693-2654 E-mail: jhunt@gearforsports.com 2 2008 NCAA DIVISION III WOMEN’S ICE HOCKEY CHAMPIONSHIP SCHEDULE OF EVENTS Sunday, March 9: Monday, March 10: Selection and notification calls. Multiple conference calls with competing institutions. (Appendix D) First-round games (The committee has designated Saturday as the preferred day of competition). Conference call with host and representatives from the four semifinalist institutions and NCAA committee. (Appendix E) NCAA staff liaison and NCAA Division III Women’s Ice Hockey Committee arrive on site. Committee meets with tournament director, tournament manager and host sports information director. Facility inspection. Championship press conference, if necessary. Practice schedule: Game 1 visitor: Game 1 home: Game 2 visitor: Game 2 home: Thursday practices are closed. The NCAA expects all reasonable accommodations to be made to ensure that all practices be closed to all individuals, including host institutional personnel. Practice order is subject to change based on team travel and other factors. Committee meeting, if necessary. Championship banquet. Mandatory pretournament meeting, to begin 15 minutes after the banquet ends. (Appendix G) 3 Friday, Saturday or Sunday, March 14, 15 or 16: Monday, March 17: Wednesday, March 19: Thursday, March 20: Friday, March 21: Practice schedule: Game 1 visitor: Game 1 home: Game 2 visitor: Game 2 home: All practices are open. Officials pregame meeting. (Appendix H) Semifinal No. 1. Press conference 10 minutes after game. Semifinal No. 2. Press conference 10 minutes after game. Saturday, March 22: Meeting for NCAA Division III Women’s Ice Hockey Committee and the institutional representatives from the four teams, if necessary. Host personnel may be required to attend. Practice schedule: Game 1 visitor: Game 1 home: Game 2 visitor: Game 2 home: All practices are open. Officials pregame meeting (if necessary). (Appendix H) Third-place game. Awards ceremony. Press conference 10 minutes after awards ceremony. Championship game. Awards ceremony and all-tournament team recognition. Press conference 10 minutes after awards ceremony. 4 ANNOUNCER and DIRECTOR of MUSIC The announcer is one of the key ingredients to a successful championship. An effort should be made to acquire a professional announcer with experience in announcing ice hockey games. The announcer is responsible to the ice hockey committee representatives. If possible, prior to the competition, the announcer should be provided by the host institution, typed information on statistics, interesting notes about the participating teams and announcements (e.g., promotional announcements about the next game, etc.). Guidelines. All announcements should pertain only to the Division III Women’s Ice Hockey Championship. If a special announcement is needed, it should only be made with committee approval. Promotional messages and/or announcements at the championship shall be limited to NCAA activities (i.e., championships, Youth Education through Sports clinics, etc.). At no time should commercial contributors be recognized. The announcer shall not be a "cheerleader" for any team. The announcer shall adhere to NCAA procedures rather than those that may have been in effect during the regular season. The announcer should be asked to: (1) prepare information beforehand; (2) learn the correct pronunciation of all those involved (players, coaches, institutional personnel, officials and NCAA committee members); (3) have team statistical information as well as tournament records on hand for easy reference; and (4) maintain an unbiased demeanor. Meeting with Division III Women’s Ice Hockey Committee. The announcer and music director shall meet with the committee during the officials’ pregame meeting to review time schedules, coordination of U.S. national anthem and starting lineups. Crowd Control. The announcer shall review crowd control procedures with the committee and the tournament manager. (These procedures may include notes regarding intermission between semifinal games, awards ceremony, exits, seating, safety measures, first-aid stations and security measures after each game.) The announcer shall read the NCAA sportsmanship statement prior to the game and, under special circumstances, when requested by the committee. Music Policy. Music is permissible at the tournament, provided it is played equally for all teams competing. The committee reminds the host that all NCAA events are considered neutral sites; therefore, no preferential treatment should be given to the home team. The host institution must provide appropriate music of a general nature to be played throughout the entire pregame period. Only the U.S. National Anthem may be played prior to competition. AWARDS (finals only) Shipment. The NCAA has ordered 26 individual awards and a team trophy for each of the top four teams. The awards will be sent to the tournament director. If they have not arrived by 4 p.m., the Tuesday prior to the championship, contact Kerri Fagan. 5 Please make sure the correct quantities are delivered. In addition, you should examine each award, opening the awards box to check for the following: (a) correct championship, and (b) correct color of metal (gold – first, silver – second, and bronze – semifinalists). Awards Ceremony. An awards ceremony will be held immediately after each game on Saturday. Please have a skirted table and the awards (trophies out of boxes) ready to take on the ice immediately after the conclusion of the third-place and championship games. Members of the Division III Women’s Ice Hockey Committee will organize the awards table and make the presentations in conjunction with a host institution representative (e.g., president, tournament director or faculty athletics representative). After the awards have been presented, an alltournament team will be recognized. The awards boxes should be kept to give to the teams after the ceremony. Announcements. The Division III Women’s Ice Hockey Committee will coordinate the ceremony with the public address announcer (Appendix M). Photographer. If possible, arrange for a photographer to take pictures of the awards ceremony. Showcasing of Awards. You may want to have the four team trophies and one of each of the individual trophies available for viewing at the banquet. If so, please take security measures. BANQUET (finals only) Arrangements should be made for a banquet to be held the night prior to the semifinals for the official traveling parties (26 persons) of each of the four participating teams. Other people that should be on the guest list include members of the NCAA Division III Women’s Ice Hockey Committee, NCAA representatives, additional host institution personnel (i.e., president, faculty athletics representative and workers greatly involved in the conduct of the championship) and community dignitaries. Up to 10 additional members of each institution’s traveling party (institutional personnel/student-athletes not dressing for the game) may attend the banquet at the institution’s expense, depending on seating availability. Format. In the past, the agenda has called for short welcome statements by representatives of the host institution, community, NCAA Division III Women’s Ice Hockey Committee and statements by a representative of each institution. Further, benediction (secular only) and announcement of player of the year and all-American teams by an American Hockey Coaches Association representative are permissible. Speakers are encouraged to maintain an unbiased demeanor. The format should be determined in concert with the NCAA Division III Women’s Ice Hockey Committee. The format will be described in the information packet sent to each participating coach. The duration of the banquet should not exceed two hours. Setup. General Seating. The banquet facility should accommodate approximately 150-170 people. Rounds of eight are preferred. 6 Banners. An NCAA championship banner should be hung on the wall behind the podium. Committee Seating. A designated table should be available for NCAA committee members, the NCAA staff liaison and the director of athletics of the host institution. FACILITY Facility Use Dates. First Round. Visiting teams must have access to one hour of practice ice prior to 9 p.m. the day prior to competition and one hour of practice ice the day of competition. The facility (including locker rooms) must be available two hours prior to game time (i.e. entire building must be cleared). Championship Weekend. Game and practice facilities must be reserved exclusively for the tournament starting at 6 a.m., the day prior to competition, through 3 a.m., the day after competition. Americans with Disabilities Act. The Americans with Disabilities Act, which went into effect January 26, 1992, requires that public establishments offer equal access and services to people who are physically and mentally disabled. The NCAA will rely on host organizations to confirm compliance with the Act by the various host facilities. The host is responsible to check and see that its facility will be in compliance as of the dates of the championship, and to advise the NCAA national office if it will not be in compliance. Alcoholic Beverages. No alcoholic beverages shall be sold or dispensed for public or private consumption anywhere in the arena complex prior to or during the conduct of the tournament. No alcoholic beverages shall be allowed inside the arena proper. Artificial Noisemakers. Artificial noisemakers, air horns, electronic instruments, etc., are not permissible. Tournament managers are responsible for removing such items from the arena. Backup Clocks. The host shall provide two backup clocks at the scorer’s table. Cups, Coolers, Water Bottles. This equipment shall be available for all practices and tournament sessions. All commercial logos (other than DASANI) on water coolers must be covered. (Finals Only) The host will receive NCAA DASANI drinking cups, water coolers and bottles, which must be used on the bench areas. The cups also should be used in the press box and hospitality locations. If water bottles are attached to the goals, an NCAA bottle must be used. Ice Markings. The ice surface shall be arranged in accordance with the NCAA men’s and women’s ice hockey rules by Wednesday before the semifinals. The NCAA, via Jet Ice, will supply stencils and paint to apply ice markings. 7 Game Nets. Practice nets should be used during all practice sessions. Game nets shall be available for each contest. Game nets should be used in pregame warm-up sessions. Goal Crease. The specifications of the goal crease are outlined in the 2006-08 NCAA Men’s and Women’s Ice Hockey Rules and Interpretations book. The crease shall only use the markings indicated in the rules book. The goal crease area shall be painted a light blue color. [Note: The area inside the goal shall not be painted.] Hospitality Room (Finals Only). A tournament hospitality room should be available. Participating teams’ officials (president, athletics administrators, coaches, sports information personnel and trainers), host institution VIPs, media and NCAA Division III Women’s Ice Hockey Committee representatives usually are the invited guests. On- and off-ice officials should be provided refreshments in a separate area. You may be able to get the refreshments donated; however, sponsors’ banners are not allowed in an on-site hospitality room. Ice Hockey Committee Office (Finals Only). A room at the arena shall be designated as the Division III Women’s Ice Hockey Committee office. Laundry. The host of the semi-final/final is expected to provide laundry service for all participating teams. Locker Rooms. A minimum of four locker rooms (two locker rooms for first-round games) must be available for teams. Locker room space for game officials also must be available. Print signs for the teams’ and officials’ locker room doors. Locker Room Assignments. The Division III Women’s Ice Hockey Committee reserves the right to assign locker rooms. Lights. Arena lights must remain on. Light shows or anything that requires lights to go off are not permitted. Pucks. Host institutions must provide pucks without logos for all practice, warm-up sessions and first-round games. The NCAA will provide game pucks for the semifinals and finals. Scorer’s Table. There should be enough seats at the scorer’s table for the following individuals: scorer, public-address announcer, scoreboard operator and penalty timekeeper. Signage. There may be no commercial advertising, signs or displays of any kind, including those of NCAA corporate partners, hung, posted or displayed anywhere within the arena proper (i.e., any area from which the ice surface can be seen, including the scoreboard) during any session of the tournament. Exceptions. Exceptions to this policy are approved NCAA and radio/television banners and permanent, previously existing, contracted advertising displays that were accepted by the 8 NCAA at the time the site was selected. However, such displays shall not be illuminated and should be covered if at all possible. Alcohol. No advertisements denoting, publicizing or promoting the sale of alcoholic beverages, tobacco products, gambling publications or services, or any professional sports organizations or teams, unless the arena is obligated under contract(s) entered into prior to submitting its bid proposal to the NCAA to so advertise, shall be hung, installed or displayed anywhere within the main seating area during the championship. Boards. If the arena will cover all signage on the boards prior to the practice sessions, the boards will remain covered throughout the competition and practice sessions. Arena Signage. The arena shall darken all commercial advertisements in the spectator seating area that can be viewed from the seats. Illumination. All previously contracted static, permanently installed, advertising panels may remain uncovered, but any illumination of such signs must remain off during the NCAA tournament. Electronic Messages. No electronic board advertising of any kind may be displayed during practice or competition. This includes promotion of upcoming events in the facility. Publicservice or promotional messages provided by the NCAA are permissible; all other messages must be approved in advance by the committee liaisons. Video Screens. If electronic video replay screens are available, they may be used at the facility’s expense. Replays of any game officials’ calls are not permissible. Video screens may not display advertising. Time Clocks. Game clocks should be in operation at practice sessions to aid in communicating the allotted time. FINANCIAL ADMINISTRATION Budget. No changes are allowed to the expense allocation unless approved by NCAA staff liaison at the NCAA national office. Financial Report. The financial report must be filed at the national office within 60 days after the final day of competition. Championship Expenses. The host institution is responsible for all championship expenses, including (but not limited to) facility rental, maintenance, insurance, printing of tickets, ushers, maintenance personnel, ticket sellers, ticket takers, minor officials, police and security, promotion, publicity, advertising, meetings, banquets, medical staff and any other expenses approved by the NCAA. 9 Game Officials. The host institution shall provide game officials with expense forms (Appendix B) to record their expenses and fees. If possible, the host institution should make appropriate payment to the game officials prior to their departure from the tournament site; otherwise a check shall be mailed during the week following the conclusion of the tournament. Game officials’ hotel rooms and tax shall be paid (via direct bill) by the host institution and submitted, along with a receipt, on the financial report. Game officials will make travel arrangements through the Association’s travel agency, Short’s Travel Service. The per diem provided is expected to cover travel incidentals above and beyond mileage; reimbursement will not be made for tolls, taxi fares, ferry rides, etc. Division III Women’s Ice Hockey Committee. The items listed on the committee’s expense forms (Appendix C) and hotel expenses will be paid by the host institution and later reimbursed by the NCAA. In addition to hotel expenses, not including incidentals, committee members receive a $75 a day per diem. NCAA Staff Members. NCAA staff members will pay their own expenses, including lodging costs. Participating Institutions’ Expense Forms. The NCAA will reimburse the competing institutions for transportation and per diem expenses in accordance with the appropriate NCAA formula. The competing teams shall be responsible for their local transportation. GAME MANAGEMENT Game Times. The host institution shall determine faceoff times for first-round competition. However, the committee reserves the right to set game times if necessary. The committee has designated Saturday as the preferred day of competition for first-round games. The national semifinals will start at 3:30 and 7 p.m. (local time), Friday, with the host playing in the second game. The third-place game will start at 3:30 p.m. local time, Saturday, with the championship game starting at 7 p.m. Time and sequence of games are tentative and may be changed by the NCAA Division III Women's Ice Hockey Committee. Ice Readiness. The ice should be set up for competition at least two hours prior to each session. Drug Testing. Drug testing will be conducted at selected NCAA championship sites during each championship season. Host institutions are asked to complete the drug-testing proposed budget form, which can be found in the NCAA Drug-Testing Site Coordinator Manual. The host will be notified Monday prior to the semifinals if drug testing will occur at the semifinals/final. Please follow the guidelines included with the drug-testing information that was sent with this manual. Drug-testing materials will be shipped to the site coordinator the Monday before the competition and should arrive by Wednesday. You and/or the site coordinator will be responsible for securing 10 couriers (preferably women, since they should be the same sex as the student-athletes) to assist in the drug-testing procedures. 10 Games Committee Members. The Division III Women’s Ice Hockey Committee and the host institution’s director of athletics (or designated representative) comprise the games committee at the finals site. If a committee member is associated with an involved team, he or she will remove themselves from all committee responsibilities. The chair of the NCAA Division III Women’s Ice Hockey Committee will chair the games committee, and the NCAA staff liaison will work with the committee in an advisory capacity. For first-round games, the NCAA representative and a representative from each school will make-up the committee. Games Committee Duties. The games committee will actively supervise the conduct of each championship session. Insurance. NCAA regulations require that host institutions and sponsoring agencies of NCAA championships shall have in place primary comprehensive general public liability insurance coverage, with combined single limits of at least $1 million per occurrence for bodily injury and property damage. Self-insurance programs meet the provisions of this regulation, as long as they meet the specifications (i.e., primary comprehensive public liability coverage with combined single limits of at least $1 million per occurrence for bodily injury and property damage). Therefore, it will be necessary for your institution to provide the national office with the appropriate certificate of insurance or documentation of self-insurance with your proposed budget before you will be considered as a host site. The NCAA no longer requires that it be listed as an additional insured. Accordingly, the NCAA will not reimburse institutions for the cost of insurance. [Note: If you must purchase a special events insurance policy, please submit confirmation in writing along with your proposed budget. However, the certificate of insurance form must be submitted to the NCAA national office 48 hours prior to the championship.] Pregame Meeting (First Round). This meeting will be conducted two hours prior to first-round games. The purpose of the meeting is to review policies and procedures governing the conduct of the championship and to introduce the games committee. The director of athletics (or designated representative) and head coach from each team must be present. If this is not possible, prior notification must be given to Kerri Fagan at the national office. Other institutional representatives (i.e., associate or assistant directors of athletics, sports information director, athletic trainer) may attend. (Appendix F) Pretournament Meeting (Finals). This meeting will be conducted after the banquet the evening prior to the semifinals. The purpose of the meeting is to review policies and procedures governing the conduct of the championship and to introduce the games committee. The director of athletics (or designated representative) and head coach from each team must be present. If this is not possible, prior notification must be given to Kerri Fagan at the national office. Other 11 institutional representatives (i.e., associate or assistant directors of athletics, sports information director, athletic trainer) may attend. (Appendix G) Medical Procedures. Each practice and actual competition session requires (a) the presence of an athletic trainer or other person qualified and delegated to render emergency care to a stricken student-athlete; (b) planned access to a physician by telephone or nearby presence; (c) planned access to a medical facility, including a plan for communication and transportation between the competition site and the medical facility for prompt medical services, if warranted; and (d) a thorough understanding by all affected parties, including the leadership of the visiting teams, of the personnel and procedures involved. It is strongly recommended that a physician be at the site. [Note: See the NCAA Division III Women’s Ice Hockey Championship Handbook for more information.] It is the responsibility of the host institution to provide first-aid personnel for the spectators. Official Scorer/Recording Lineups. It is the responsibility of the host to ensure the official scorer collects and records the starting lineups and roster according to NCAA rules. Videotape. The host institution shall be required to videotape each game. Each team and supervisor of officials will be provided a copy of its game tape within three hours after the conclusion of its game. The game shall be taped in its entirety from warmup through the conclusion of the game. The host institution will determine appropriate placement for videotaping and still photographers. Credentials. The host institution will be responsible for producing credentials for first-round games. The NCAA will produce all credentials for the finals site. Game Program. Game programs will be produced by Host Communications, Inc. LODGING The host institution shall make local reservations for the competing teams (15 rooms per team). Although participating institutions are not obligated to stay at the headquarters hotel, they are encouraged to do so and are obligated to confirm or cancel the reservations no later than 6 p.m., Tuesday, March 11, for first-round games and no later than 6 p.m., Tuesday, March 18, for semifinal games. Hotel rooms should be reserved upon submitting hosting materials. NCAA Committee Accommodations. The NCAA staff liaison and the NCAA Division III Women’s Ice Hockey Committee will arrive Wednesday prior to the semifinals. Reserve a total of six rooms for the NCAA staff liaison and the committee. The five rooms reserved for the committee shall be paid by the host institution and later reimbursed by the NCAA. The staff liaison will pay for his or her room. 12 Officials’ Accommodations. The on-ice officials must have rooms reserved at a hotel separate from the participating teams (May be housed with the NCAA committee members). All hotel expenses (single room and tax, but not incidentals) for officials required to stay overnight at the championship site shall be paid by the host institution and later reimbursed by the NCAA. MEDIA Working Press Area. The host is responsible for setting up an area for the working press. Provide for policing of the area, if necessary, to ensure that only media representatives are allowed in the area. Hospitality (Finals Only). Arrange for a press hospitality room for personnel with appropriate credentials. (This can be the same hospitality room used by the games committee.) Interview Room (Finals Only). A separate interview room, situated in a low traffic area, should be set for 20 individuals. The dais should be elevated, accommodate six people, and have name cards available for all participants. The host shall provide adequate TV lighting and sound equipment (microphones, amplifier, etc.). The NCAA shall have final approval and direction of all sound and lighting equipment. “Dress” the room appropriately to reflect the prestige of the event by: (a) placing NCAA seals and logos on the podium and walls; (b) using draping on the tables and other areas as necessary; and (c) providing a sound system, if necessary. Game officials should not be allowed in the interview room. Photocopy Machine. At the arena, the host institution shall provide at least one photocopy machine with capabilities for reproducing statistics and other materials. This copy machine shall be located in an area convenient to the media. Press Conference Schedule. Press conferences should be arranged to take place immediately following the completion of each game in the interview room. Teams are allowed a 10-minute cooling off period from the time the team enters their locker room following the game. Head coaches, institutional representatives and members or representatives of the Division III women’s ice hockey committee are required to attend the press conferences. MERCHANDISE All rights to sell souvenir merchandise at all sessions of the championships have been awarded to Event 1, Inc., a subsidiary of Gear for Sports. A representative of Event 1 will contact you to make arrangements for delivery and sale of merchandise. Please refer to the Merchandising section of the Division III General Championship Information Handbook for specific policies and procedures. [Note: Championship receipts include a portion of the proceeds from onsite sales of licensed products bearing the NCAA's registered marks. Unless sales of unauthorized merchandise are eliminated, the NCAA's sales efforts will be undercut and championship receipts will suffer. If 13 you anticipate or encounter problems with the sale of unauthorized merchandise, please contact your local police, campus security (if applicable) or consumer protection division of your state attorney general's office, and ask them to provide any protection they can for the NCAA's registered marks.] OFFICIALS The NCAA national ice hockey officials’ coordinator, in consultation with the NCAA Division III Women’s Ice Hockey Committee, assigns officials for all championship competition. Up to three officials may be approved to fly to the championship finals site. All other officials must be obtained from the local region. Before the competition, provide the game officials with the checklist, (Appendix H) that will serve as a guide in the pregame meetings with major and minor officials. Admittance. Officials will be provided a credential for admittance to the arena and locker-room areas. Lodging. See lodging section of this manual. Officials’ Meetings. The host needs to schedule an officials’ meeting (to include on-ice and office officials); usually this meeting is conducted in the officials’ locker room 90 minutes prior to each game. (Appendix H) Parking. A maximum of eight parking passes will be provided for game officials. The NCAA will provide the names of officials needing parking privileges to the tournament director. Payment of Officials. If possible, you are asked to pay the officials before they leave the site; if this is not possible, please send a check to them after the competition as soon as possible. The referees and linesman shall receive a $200 and $150 fee respectively for each game officiated, a $40 per diem, plus ground transportation will be reimbursed at 43 cents per mile, excluding local transportation. A local backup official, assigned by the NCAA, will be provided a fee of $50 per contest, a $40 per diem, plus transportation expenses not to exceed 43 cents per mile round-trip, excluding local transportation. Goal judges will be paid $30. Goal judges shall be impartial and retired or active on-ice officials. Each official should be asked to complete an officials’ fees and expenses form at the officials meeting. You should claim these expenses on the financial report form that you complete within 60 days of the championship; be sure to attach the forms to the report and include any lodging charges that were direct billed to your institution. Social Events. Game officials are not to be included in tournament social functions. 14 Tickets. Two tickets for each game shall be reserved for each official. These are not complimentary tickets. All tickets must be purchased. PARTICIPANTS Admittance to Arena. A pass list (Appendix P) identifying the 26 individuals who shall receive admittance to the arena shall be provided to the hockey committee at the mandatory prechampionship meeting. Any exceptions to this list must be approved by the NCAA. Locker Room Area. Special locker-room area passes will be distributed to 26 individuals per team. Only individuals wearing a locker-room area pass will be permitted into the area. Ushers and security personnel must strictly enforce this rule and prohibit unauthorized personnel into this area. Tickets/Credentials. A team may purchase up to 10 tickets for additional institutional personnel and team members not included in the official travel party. These individuals may be issued floor and locker-room access credentials at the discretion of the ice hockey committee. POSTCOMPETITION INTERVIEWS NCAA championships have an “open locker room policy,” which is administered by the media coordinator on site. Locker rooms will be open for a period of 15 minutes directly after the cooling-off period. Immediately after a 10-minute cooling-off period (e.g., 10 minutes after a competing team enters its dressing room), an interview area will open to all certified members of the news media; any coach and student-athletes requested by the media will be available for interviews. The nonwinning coach and players shall be scheduled in the interview area first. If a team or individual is participating in an awards ceremony, the cooling-off period will begin immediately after the presentation. Regardless of regular-season radio or television contract(s), the coach is obligated to the entire covering media during the championship and must report to the interview room immediately after the 10-minute cooling-off period. The coach cannot delay a postcompetition interview with the covering media to conduct a program for a single newspaper, radio or television reporter unless requested to remain for a short interview (not to exceed four minutes) by the television entity that has been granted television rights by NCAA Productions. Coaches cannot make themselves available to selected media representatives before the conclusion of the 10-minute cooling-off period. They may, however, open their dressing rooms and/or report to the interview area before the cooling-off period ends and make themselves available to all media representatives staffing the championship. Should a coach permit one media agency to enter the dressing room before the 10-minute cooling-off period has ended, the dressing room shall be opened to all other media representatives desiring access to the area. The 15 NCAA championships have an "open locker room policy," which is administered by the media coordinator on site. PRACTICE Practices. Security should be provided during practice sessions (including locker-room areas). First Round. Visiting teams must have access to one hour of practice ice prior to 9 p.m. the day prior to competition and one hour of practice ice the day of competition (all practices are closed). Finals. The following practice times are suggested for the semifinals and final (THURSDAY PRACTICES ARE CLOSED; FRIDAY AND SATURDAY ARE OPEN): Thursday 10 to 11 a.m. 11:30 a.m. to 12:30 p.m. 1 to 2 p.m. 2:30 to 3:30 p.m. Game 1 visitor Game 1 home Game 2 visitor Game 2 home The order is subject to changed based on team travel and other factors. Friday 7:30 to 8:30 a.m. 8:45 to 9:45 a.m. 10 to 11 a.m. 11:15 a.m. to 12:15 p.m. 12:30 to 1:30 p.m. Saturday 7:30 to 8:30 a.m. 8:45 to 9:45 a.m. 10 to 11 a.m. 11:15 a.m. to 12:15 p.m. 12:30 to 1:30 p.m. Officials Game 1 visitor Game 1 home Game 2 visitor Game 2 home Officials Game 1 visitor Game 1 home Game 2 visitor Game 2 home Pucks. The host institution shall provide non-logo pucks that are in conformance with NCAA rules for practice sessions and warm-ups. The host institution also shall provide game pucks for first-round games; game pucks will be provided by the NCAA for the finals site. Scoreboard. The scoreboard clock should be used to time practice sessions. 16 PROMOTIONS The NCAA championships promotions assistance program is designed to help host institutions generate awareness and promote the championship. The materials from the NCAA are by no means intended to be used as the sole promotion for the championship. They are to be implemented as part of the host institution’s championship promotions program. Promotional Items. The NCAA national office will provide the following promotional items: 1. NCAA Signage. Official NCAA insignias help identify the event as an NCAA championship. They are imprinted on vinyl with adhesive backing and can be placed on almost any surface. The host will receive decals of the NCAA logo and a quantity of small banners displaying NCAA logos. Possible uses of the NCAA logo include displaying it at the championship site and related functions. Signage always should be displayed during press conferences and banquets. If the championship is televised, the insignias should be within camera range. The NCAA staff will coordinate the placement of signage inside the arena and at ice level. 2. Banners. Banners are provided to add visibility to the championship. They are versatile and can be moved easily from place to place. The information on the banners includes the name, date and location of the championship. Some suggested locations for displaying the banners are the ticket office, over main walkways, the championship’s headquarters hotel, press conferences, banquets and the championship site. 3. Championship Press Releases. A press release, including information about the teams that have been selected, a championship bracket and other information will be posted on the NCAA Web site as soon as possible after the selection of teams for the championship. Host institution sports information directors are asked to distribute the championship release to the local media to increase awareness and interest in the championship. The NCAA Executive Committee has restricted the use of the registered mark "Final Four" to the Division I Men’s and Women’s Basketball Championships only (i.e., "Final Four" refers only to the men’s tournament and "Women’s Final Four" has been approved for use in regard to the women’s tournament). Also, the registered marks “Men’s Frozen Four” and “Women’s Frozen Four” are only to be used when referring to the Division I Men’s Ice Hockey Championship and National Collegiate Women’s Ice Hockey Championship. “Final Four” and “Frozen Four” should not be used in conjunction with the Division III Women’s Ice Hockey Championship or any other NCAA events. Inasmuch as “Final Four” and “Frozen Four” are registered marks, we ask your assistance in protecting their usage. Please be diligent in refraining from its use in conjunction with any NCAA event you may host, and in using your best efforts to prohibit its use by others in your community who may be involved with the events. Any unauthorized use of "Final Four" or “Frozen Four” should be reported to the NCAA office. 17 The NCAA owns or controls all rights and interests in its name, logo, seal, trademarks and service marks, whether registered or unregistered, including The National Collegiate Athletic Association, NCAA, National Collegiate Championship, NCAAction and Final Four. Additional information outlined in Bylaw 31.6.1 of the NCAA Manual should be reviewed. The NCAA will not approve certain uses of the NCAA’s name or registered marks by host institutions. 18 APPENDIX A Appendix A can be found at the following link: http://www1.ncaa.org/eprise/main/Public/mlp/promotions_special_events/pe_web/06_pro mo_manual/cba APPENDIX B NATIONAL COLLEGIATE ATHLETIC ASSOCIATION Statement of Official's Fees and Expenses – Division III Official's fees and expenses shall be as follows: A fee of $______ per person per game, plus travel expenses according to the actual mode of transportation up to commercial air fare not to exceed coach air fare or 43 cents per mile round-trip (must be over 50 miles) and a per diem of $40 shall be paid. Officials shall receive a full day's per diem for the day of arrival at the championships site, for each day of competition and for the day of departure. If an official is required to remain overnight, the host institution shall pay for the hotel room and tax (but not incidentals), and subsequently, be reimbursed by the NCAA. Fees and expenses for officiating the following championship: National Collegiate: (division and sport) Date(s): vs. (institution) at: (location) (institution) Transportation from: (city) to: (city) Car rental (if approved in advance) ........................................................................................................................................ $__________ ________ Auto miles at 43 cents per mile round-trip (personal auto – must be a minimum of 50 miles round-trip) ............ $__________ Per Diem Allowance ________ Day(s) at $40 per day ............................................................................................................................................ $__________ Fees ________ Session(s) at $________ ...................................................................................................................................... $__________ AIRPORT PARKING WILL NOT BE REIMBURSED TOTAL................................... $__________ PLEASE COMPLETE AND RETURN TO THE HOST INSTITUTION'S ATHLETICS DIRECTOR, SENIOR WOMAN ATHLETIC ADMINISTRATOR OR THE SPONSORING AGENCY. THE HOST INSTITUTION WILL BE RESPONSIBLE FOR PAYING THE GAME OFFICIALS. PRINTED NAME SOCIAL SECURITY NUMBER ADDRESS CITY/ST/ZIP SIGNATURE NCAA/9/20/05/KH THE NATIONAL COLLEGIATE ATHLETIC ASSOCIATION Statement of Expense Please Print Full Name ________________________________________________________________________________________ Title _________________________________________________Institution ___________________________________ Mailing Address ___________________________________________________________________________________ City and State_______________________________________________________________ Zip __________________ Committee________________________________________________________________________________________ Purpose of Trip ____________________________________________________________________________________ Meeting Dates______________________________City/State _______________________________________________ Staff Liaison ______________________________________________________________________________________ 1. Date of departure: _________________________________Date of return: _________________________________ 2. Round-trip transportation (must be over 50 miles round-trip): 43¢ per mile by automobile for _________ miles from __________________________ to __________________________. If ticket not acquired through the NCAA travel service, show actual airline fare from __________________________ to __________________________ (attach copy of ticket and letter explaining the reasons). 3. Per diem: _________ days at $75 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4. Lodging: NCAA will pay room and tax charges if individual is attending meeting. If travel is not in conjunction with scheduled committee meeting, show actual lodging expense (single room rate plus tax only). A copy of hotel bill must be attached . . . . . . . . . . . . . . . . . . . . TOTAL EXPENSES . . . . . . . . . . . . . . . . . . . . _____________ $ _____________ _____________ _____________ $ _____________ ❏ Check box if payment should be made payable to conference or institution listed above. I certify that the above is correct. Signed________________________________________________ Date _________________________________________________ Social Security Number __________________________________ (Required) All items on the statement of expense are considered taxable by the NCAA. This includes actual expenses as well as honorariums, per diems and allowances. If your annual taxable income from the NCAA exceeds $600, a 1099-MISC will be issued to you. This amount should be included on your annual income tax return. It is the responsibility of the recipient to keep track of actual expenses incurred in order to reduce the tax liability. For reimbursement item Nos. 2 and 4 above, it is recommended that the committee member retain actual receipts and submit copies of the receipts required for reimbursement. Approved By ___________________________________________ Staff Liaison Accounting Use Only $ $ 1 • 1 • • • • • • • • 7 5 2 0 • 7 5 1 0 PD TR $ $ 1 • • • • • • • • • 7 5 3 0 • LO Return to NCAA Staff Liaison (1st copy) NCAA 15933-7/01 Keep For Your Files (2nd copy) APPENDIX D Telephone Conference Call Checklist – First Round This is a checklist for telephone conferences relating to the Division III Women’s Ice Hockey Championship. Participating will be directors of athletics (or institutional representative), coaches and sports information directors of competing institutions; NCAA national office staff members; and NCAA Division III Women’s Ice Hockey Committee representatives. 1. Introductions. a. Have individuals introduce themselves, their affiliation and championship responsibilities. b. Congratulate participating institutions. c. Name and identify games committee. d. Thank host institution. 2. 3. 4. 5. Date and time of game. Uniforms/logo issues. [Reference: Bylaw 12.5.3 in the NCAA Manual] Goalkeeper equipment check. Transportation arrangements, team parking and estimated time of arrival at the site of the game. Local transportation arrangements. Lodging arrangements. Establishment of practice schedules and coordination with scheduled activities. Explanation of allowable squad size, traveling parties, per diem transportation allowance, etc. Ticket situation, including number available to each team. No complimentary tickets will be issued. Credit card procedure. Process to obtain additional credentials. Team passes/gate lists/will call. Television - all television must have prior approval of the NCAA national office. Radio rights and arrangements. Videotaping. [Note: Encourage individuals who are responsible for videotaping to videotape all misconduct incidents in their entirety.] Sports information directors’ arrival at tournament site. Bands/cheerleaders/mascots (one on ice between periods). 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Medical and emergency procedures. Security arrangements (identify the individual responsible for security). Institutional representative who will serve on the games committee. Misconduct defined/provisions at championships. [References: Bylaws 31.02.3 and 31.1.8] Pregame meeting – this meeting will be held two hours prior to game time. Attendees should include the following: director of athletics (or designated representative) and head coach from each team (required); sports information directors and athletic trainers of competing institutions (optional); NCAA Division III Women’s Ice Hockey Committee representative and pertinent host institution staff. Media/interview room. Minor officials and goal judges. Crowd control statement. Required forms (roster, disqualification list). Signage (fans). Locker room assignments. Introductions/starting lineup procedures. Team/officials credentials. Professionalism/impartiality. Officiating system. Intermissions (15 minutes) Explain overtime procedures. No artificial noisemakers. Pucks. Miscellaneous. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. APPENDIX E Telephone Conference Call Checklist – Championship Finals This is a checklist for telephone conferences relating to the Division III Women’s Ice Hockey Championship. Participating will be directors of athletics, coaches and sports information directors of competing institutions; NCAA national office staff members; and NCAA Division III Women’s Ice Hockey Committee representatives. 1. Introductions. a. b. c. d. 2. 3. 4. 5. Have individuals introduce themselves, their affiliation and championship responsibilities. Congratulate participating institutions. Name and identify games committee. Thank host institution. Dates and times of games. Uniforms/logo issues. [Reference: Bylaw 12.5.3] Goalkeeper equipment check. Transportation arrangements, team parking and estimated time of arrival at the site of the championship. Local transportation arrangements. Lodging arrangements. Establishment of practice schedules and coordination with scheduled activities. Explanation of allowable squad size, traveling parties, per diem transportation allowance, etc. Ticket situation, including number available to each team. No complimentary tickets will be issued. Credit card procedure. Process to obtain additional credentials. Team passes/gate lists/will call. Television - all television must have prior approval of the NCAA national office. Radio rights and arrangements. Videotaping. [Note: Encourage individuals who are responsible for videotaping to videotape all misconduct incidents in their entirety.] Sports information directors’ arrival at championship site. Bands/cheerleaders/mascots (one on ice between periods). 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Special activities for teams (banquet). Medical and emergency procedures. Security arrangements (identify the individual responsible for security). Misconduct defined/provisions at championships. [References: Bylaws 31.02.3 and 31.1.8] Pretournament meeting – this meeting will be held Thursday night after the championship banquet. Attendees should include the following: director of athletics (or designated representative) and head coach from each team (required); sports information directors and athletic trainers of competing institutions (optional); NCAA Division III Women’s Ice Hockey Committee and pertinent host institution staff. Media/interview room. Minor officials and goal judges. Crowd control statement. Signage (fans). Seating for noncompeting teams. Locker room assignments. Introductions/starting lineup procedures. Team/officials credentials. Professionalism/impartiality. Awards protocol. All-tournament team. Officiating system. Intermissions (15 minutes) Explain overtime procedures. No artificial noisemakers. Required forms (roster, awards, disqualification list, etc.) Pucks. Miscellaneous. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35. 36. 37. 38. 39. APPENDIX F Pretournament Meeting Checklist – First Round Time: Two hours prior to game time. In attendance: Director of athletics or designated representative and head coach from each team (required); sports information directors and athletic trainers of competing institutions (optional); NCAA Division III Women’s Ice Hockey Committee representative and pertinent host institution staff. 1. Introductions. a. b. c. d. 2. Have individuals introduce themselves, their affiliation and championship responsibilities. Congratulate participating institutions. Name and identify games committee. Thank host institution. Game information. a. b. c. d. e. f. Team passes/gate lists/will call. Confirm participating teams’ uniforms. Identify bench and warm-up areas. Skating lineup procedures. Ice entrances. The official scorer will be responsible for collecting team rosters and starting line-ups. 3. Pregame schedule (Subject to change). Activity a. Goalkeeper equipment check b. Officials meeting with NCAA committee. c. Minor officials meeting with officials. d. Captains meeting with officials. e. Officials on ice. f. Home team on ice. g. Visiting team on ice. Time of Day 1:45 prior to game time Clock Time __________ ___________ __________ __________ __________ __________ __________ 90:00 60:00 39:00 38:00 37:50 23:00 h. Teams leaves ice. __________ (the team closest to the ice entrance will leave first) i. Starting lineups submitted. __________ 15:00 j. Crowd control statement read. __________ 14:00 k. Officials notify teams to return to ice (three-minute warning). l. Home team returns to ice. __________ __________ __________ 10:00 7:00 6:50 m. Visiting team returns to ice. n. Introduction of teams at respective blue lines and U.S. national anthem. o. Face-off. 4. Intermission. __________ __________ 5:00 0:00 a. 15 minutes, unless determined the ice is not ready for play by the games committee. b. Notification of teams three minutes before face-off (home team followed by visiting team). c. Officials on ice followed by home team and visiting team. 5. Security. a. b. c. d. 6. Benches. Officials. Penalty box. Communication system (i.e., radios). Crowd-control statement. The following statement should be printed in the program and announced before the contest and when needed during the contest: "The NCAA promotes good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments or other intimidating actions directed at officials, studentathletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. Also, you are reminded that consumption or possession of alcoholic beverages is prohibited." 7. 8. 9. Pucks. Host will provide practice, warm-up and game pucks. Band/mascots/cheerleaders. Overtime procedures. Refer to page 77 (Rule 6-56) in the 2006 NCAA Men’s and Women’s Ice Hockey Rules and Interpretations book. 10. Officials. a. Comments by. b. Questions by. 11. Media. a. Ten-minute cooling off period. b. Interview area/procedures. Respective participating teams’ SIDs or institutional representatives are responsible for bringing coaches and student-athletes to interview area. c. Questions of the officials by the media regarding clarification of call are directed to the chair of the games committee, who will meet with the officials and respond to the question. d. Institutional representatives are reminded that public comments regarding the media that are deemed inappropriate will be reviewed under NCAA Bylaw 31.1.8.3. 12. No alcohol. Participating institutions are reminded that there is no sale or consumption of alcoholic beverages allowed anywhere in the facility, locker rooms or meeting areas any time during the championship. Misconduct statement. Refer to NCAA championships handbook. Drug testing. Emergency procedures (in case of injury). Tickets/Additional Credentials. Banners and signs. Questions or comments pertaining to the administration of games. Professionalism and impartial behavior. Logos. Officials and NCAA representative statement of expenses. Collect all required forms (coaches confirm roster, disqualification list). 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. APPENDIX G Pretournament Meeting Checklist – Finals TIME: Following championship banquet IN ATTENDANCE: Director of athletics or designated representative and head coach from each team (required); sports information directors and athletic trainers of competing institutions (optional); NCAA Division III Women’s Ice Hockey Committee and pertinent host institution staff. 1. Introductions. a. b. c. d. 2. Have individuals introduce themselves, their affiliation and championship responsibilities. Congratulate participating institutions. Name and identify games committee. Thank host institution. Game information. a. b. c. d. e. f. g. h. i. j. k. l. Time, day, date of games. Arrival of participating teams at site. Team parking. Team passes/gate lists/will call. Officials passes/parking. Minor officials arrival/passes/parking. Games committee arrival/passes/parking. Confirm participating teams’ uniforms. Identify bench and warm-up areas. Starting lineup procedures. Ice entrances. The official scorer will be responsible for collecting team rosters and starting line-ups. 3. Pregame schedule (Subject to change). Activity a. Goalkeeper equipment check b. Officials meeting with NCAA committee. c. Minor officials meeting with officials. d. Captains meeting with officials. e. Officials on ice. f. Home team on ice. Time of Day 1:45 prior to game time Clock Time __________ ___________ __________ __________ __________ __________ 90:00 60:00 39:00 38:00 g. Visiting team on ice. __________ 37:50 h. Teams leave ice. __________ (the team closest to the ice entrance will leave first) i. j. Starting lineups submitted. Crowd control statement read. __________ __________ 23:00 15:00 14:00 k. Officials notify teams to return to ice (three-minute warning). l. Home team returns to ice. __________ __________ __________ 10:00 7:00 6:50 m. Visiting team returns to ice. n. Introduction of teams at respective blue lines and U.S. national anthem. o. Face-off. 4. Intermission. __________ __________ 5:00 0:00 a. 15 minutes, unless determined the ice is not ready for play by the games committee. b. Notification of teams three minutes before face-off (home team followed by visiting team). c. Officials on ice followed by home team and visiting team. 5. Security. a. b. c. d. 6. Benches. Officials. Penalty box. Communication system (i.e., radios). Crowd-control statement. The following statement should be printed in the program and announced before (between 15 and seven minutes prior to face-off) the contest and during the contest, as needed: "The NCAA promotes good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments or other intimidating actions directed at officials, studentathletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. Also, you are reminded that consumption or possession of alcoholic beverages is prohibited." 7. 8. 9. Pucks. NCAA will provides game pucks, host will provide practice and warm-up pucks. Band/mascots/cheerleaders. Overtime procedures. Refer to page 77 (Rule 6-56) in the 2006 NCAA Men’s and Women’s Ice Hockey Rules and Interpretations book. Officials. a. Comments by. b. Questions by. 10. 11. Media. a. Ten-minute cooling off period. b. Interview area/procedures. Respective participating teams’ SIDs or institutional representatives are responsible for bringing coaches and student-athletes to interview area. c. Questions of the officials by the media regarding clarification of call(s) are directed to the chair of the games committee, who will meet with the officials and respond to the question. d. Institutional representatives are reminded that public comments regarding the officials that are deemed inappropriate will be reviewed under NCAA Bylaw 31.1.8.3. 12. No alcohol. Participating institutions are reminded that there is no sale or consumption of alcoholic beverages allowed anywhere in the facility, locker rooms or meeting areas any time during the championship. Misconduct statement. Refer to NCAA championships handbook. Drug testing. Awards ceremony Emergency procedures (in case of injury). Tickets/Additional Credentials. Banners and signs. Questions or comments pertaining to the administration of games. Professionalism and impartial behavior. Logos. Officials and NCAA Committee statement of expense. Collect required forms (coaches confirm rosters, disqualification list, awards list, etc). Practice schedule. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. CBS. DASANI/Coke Products. Miscellaneous. APPENDIX H Officials’ Pregame Meeting Checklist Time: Ninety minutes before opening face-off (first round), eighty minutes before face-off (finals). Place: The officials dressing room unless otherwise specified by the tournament director. Materials: Current NCAA rules book, stick-measuring device, tape measure. In Attendance: Referees, linesmen, game timekeeper, penalty timekeeper, penalty box judges, official scorer, goal judges, announcer, music director, backup official, tournament director and members of the NCAA Division III Women’s Ice Hockey Committee attending the championship. The following items should be discussed and/or reviewed with the various game officials: On-Ice Officials - Referees and Linesmen. 1. Personal appearance. 2. Professionalism and impartial behavior. 3. Warm-up duties. 4. NCAA rules and interpretations. 5. Signals. 6. On-ice discussions with captains, players, coaches. 7. Disallowed goals (report to scorer). 8. Debris procedures (stop play, clear ice of players). 9. High sticking/fighting incidents (duties of each official). 10. Condition of nets before start of each period. 11. Officials teamwork. 12. Face-offs. 13. Offsides. 14. Relationship to news media (questions of the officials by the media are directed to the chair of the games committee). Off-Ice Officials. Minor officials are appointed to act as neutral game officials and must cooperate at all times with the referees. Minor officials are part of a team assigned to officiate a game and must know all the rules of the game. When requested, minor officials should give their version of a situation only to the proper authority. Official Scorer. 1. Official game program review. 2. Crediting goals and assists. 3. Penalty report and recording. 4. Definition of shot on goal. 5. Postgame procedures (required signatures, copies to coaches). 6. Responsible for collecting team rosters and starting line-up according to NCAA rules. Game and Penalty Timekeeper. 1. Fifteen-minute pregame warmup. 2. Required materials (NCAA rules book, stick-measuring device, tape measure, alternate timing device, penalty work sheet, note pad). 3. Clock-malfunction procedures. 4. Penalty situations. 5. Overtime procedures. 6. Intermission length (15 minutes). 7. Three-minute notification before expiration of intermission period to officials/teams. Goal Judges. 1. Signaling a goal. 2. Providing advice (upon request). 3. Communication with players (disputed goals). 4. Checking working order of red and green lights. Announcer. 1. Pregame introduction procedures (neutrality). 2. Announcement (play in progress, end of period). 3. Announcement of roster changes. 4. Procedures for goal/penalty announcements. 5. Awards ceremony (finals weekend only). Music Director 1. U.S. National Anthem only 2. Appropriate and neutral music for pregame warm-up and in-game music. Purchasing Game Tickets. APPENDIX I Appendix I can be found at the following link: http://www1.ncaa.org/eprise/main/Public/CBA/BrdcstMan/Sect6/Internet 2008 NCAA Division III Women's ICE HOCKEY CHAMPIONSHIP First Round March 14, 15 or 16 Semifinals March 21 Final March 22 NATIONAL CHAMPION Third Place March 22 * Host Institution APPENDIX K CONDITIONS PLACED ON USE OF CREDENTIALS This working credential is issued for the sole purpose of providing facility access to an accredited media entity’s employee or designated representative who has a legitimate working function (media or game service) in connection with this championship. It is nontransferable. The person receiving this credential (“Credential Holder”) and the entity which the credential holder is representing (“Credential Entity”) are subject to the terms of this credential. The National Collegiate Athletic Association (“NCAA”) and its designated championship host personnel reserve the right to all remedies against Credential Holder and Credential Entity, for unauthorized use of this credential, including ejection from the facility and prosecution for criminal trespass. All media entities observing NCAA championship competition should recognize that any still picture, motion picture, audio, film/videotape/digital capture or drawing (collectively, Representations) may be used only in connection with news/sports coverage within a 72-hour period following the Competition for which credential has been issued (“Competition”) and the Representations portion of each such showing will not exceed three (3) minutes in length; All Internet media entities and new media entities (e.g., companies providing content for mobile and PDAs) observing NCAA championship competition recognize that Representations may be used only in connection with news/sports coverage within a 24-hour period following the Competition , and the Representations portion of each showing will not exceed three (3) minutes in length. Any secondary use of any Representations obtained under use of this credential of the Competition made by the Credential Holder or Credential Entity (including but not limited to use in delayed editorial or noneditorial, advertising, sales promotion or merchandising) is prohibited without prior specific written approval of the National Collegiate Athletic Association. NCAA Blogging Policy Each Credential Holder (including television, Internet, new media, and print publications) has the privilege to blog (e.g., real-time or time delayed journal entries) during competition through the Credential Entity. Any blog representing an NCAA championship must submit the appropriate link to ncaasports.com Blog Central. In return, all media entities entering a blog must post the ncaasports.com logo/link on their site. All blogs must be free of charge to readers. All must adhere to the conditions and limitations of this NCAA Blogging Policy. A blog description includes in-Competition updates on score and time remaining in competition as well as description of the championship and competition taken place during the given time. The NCAA and its designated championship personnel shall be the final authority about whether a Credential Holder or Credential Entity is following the NCAA Blogging Policy. The following is the NCAA’s policy for the number of blogs allowed during a Competition or Session (i.e., where more than one contest takes place under the same admission ticket). They apply to all sports listed and are applicable to both genders. Overtime limitations will be provided on-site unless otherwise indicated. Fall Sports Soccer: Five times per half; one at halftime Field Hockey: Five times per half; one at halftime Volleyball: Three per Competition; one in between Competitions Football: Three per quarter; one at halftime Cross Country: Ten per day/session Men’s Water Polo: Three per quarter; one at the halftime Winter Sports Ice Hockey: Three per period – one in between (includes overtime) Basketball: Five times per half; one at halftime Wrestling: Ten per session Indoor Track and Field: Ten per day/session Swimming and Diving: Ten per day/session Bowling: Ten per day/session Gymnastics: Ten per session Spring Sports Baseball and Softball: one every inning (includes extra innings) Women’s Water Polo: Three per quarter – one at halftime Lacrosse: Three per quarter; one at halftime Outdoor Track and Field: Ten per day/session Golf: Ten per day/session Tennis: Ten per day/session Rowing: Ten per day/session Fencing: Ten per day/session Skiing: Ten per day/session Rifle:Ten per day/session All Credential Holders and Credential Entities are prohibited from providing Representations to any other person or entity in any media form without advance written permission from the NCAA, even though the planned use may be editorial in nature. Such Representations may be publicly displayed only by the Credential Entity and only for editorial purposes. These rights may not be assigned, transferred or otherwise disposed to any person, subsidiary, parent, or any other entity. Any agency wishing to use Representations of NCAA competition in any manner must obtain written permission for such usage from the NCAA. The Credential Holder and Credential Entity agree to indemnify the NCAA, its officers, agents, employees, and each of its member institutions, the officers, agents and employees, of and from all claims, demand and causes of action arising out of anything done or purported to have been done by any media entity its agents or assigns. The Credential Holder and Credential Entity further agrees to release the NCAA and all championship host personnel, including but not limited to persons, and educational institutions involved in management or production of the competition, from any claim or liability arising from failure to provide space for transmitting Representations, or other facilities for the media entities. I _________________________ hereby acknowledge the above 2007-08 NCAA Conditions Placed on Credentials. I also am authorized to accept the Conditions Placed on Credentials on behalf of the Credential Entity. I understand that the NCAA has reserved all remedies for failure to comply with NCAA Conditions, including but not limited to immediate removal from the venue, denial of future NCAA championship credentials, monetary damages, and removal of content. Thank you for your cooperation. Please sign below acknowledging policy and conditions: ______________________________ Printed Name and Position: ____________________________________________________________ Date: __________________ On behalf of Credential Entity: ___________________ NATIONAL COLLEGIATE ATHLETIC ASSOCIATION APPENDIX L Introduction of Teams During introductions, players shall take their helmets off. It is recommended that nonstarters leave their helmets on the bench and that starters leave their helmets on the goal cage. The introduction procedure shall be as follows: 1. Upon returning to the ice, both teams must proceed directly to and remain in their designated half of the ice. The home team shall enter the ice surface first, followed by the visiting team; 2. the designated visiting team starters will be introduced first, then the designated home team starters; 3. after being introduced, each starter shall skate to the blue line; 4. after the introduction of each respective team’s starting lineup, the remaining players shall skate to the blue line and face center ice; 5. the U.S. national anthem shall be played; and 6. after the anthem, the teams may have a short huddle at their respective goals before the face-off. Starting Lineup Script "Good [afternoon/evening] ladies and gentlemen and welcome to the 2008 NCAA Division III Women’s Ice Hockey Championship. Today's [round] game is between [school name] and [school name]. "Let's meet the starting lineup for the [nickname] of [school name]. At left wing, a [class] from [hometown], number [uniform number], [player name]. At right wing, a [class] from [hometown], number [uniform number], [player name]. At center, a [class] from [hometown], number [uniform number], [player name]. At left defense, a [class] from [hometown], number [uniform number], [player name]. At right defense, a [class] from [hometown], number [uniform number], [player name]. And in goal, a [class] from [hometown], number [uniform number], [player name]. "The head coach of ___________ is _____________________________________. "Assistant coaches are ________________________________________________. "And now, the starting lineup for the [nickname] of [school name]. At left wing, a [class] from [hometown], number [uniform number], [player name]. At right wing, a [class] from [hometown], number [uniform number], [player name]. At center, a [class] from [hometown], number [uniform number], [player name]. At left defense, a [class] from [hometown], number [uniform number], [player name]. At right defense, a [class] from [hometown], number [uniform number], [player name]. And in goal, a [class] from [hometown], number [uniform number], [player name]. "The head coach of ___________ is _____________________________________. "Assistant coaches are ________________________________________________. "The officials for [today's/tonight’s] game are ___________________________________. "Ladies and gentlemen, please rise for the playing of our national anthem. [After the anthem is completed, read the following crowd control statement.] “The NCAA promotes good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments or other intimidating actions directed at officials, studentathletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. Consumption or possession of alcoholic beverages and tobacco products is prohibited. Artificial noisemakers, air horns and electronic amplifiers are not permitted. APPENDIX M AWARDS CEREMONY SCRIPT "Ladies and gentlemen, please direct your attention to the center of the rink for the presentation of the championship trophies and individual awards. "Presenting the awards are Division III Women’s Ice Hockey Committee, and , , and members of the Division III Women’s Ice Hockey Committee. institution of each committee member.) , chair of the NCAA (Announce name and "First, the ________-place team, finishing with a record of _______, _______________. [Teams are introduced in reverse order of finish e.g., first-place team last. Introduce the individuals who will receive awards. This information will be designated on the official traveling party list.] "Will head coach forward to accept the trophy. and the team captains please come [Repeat for all teams other than the champions.] "And now, the 2008 national champions, finishing with a record of , . [Introduce individuals who will receive watches.] "Will head coach ward to accept the trophy. "Congratulations to "And now, the all-tournament team: and the team captains please come for- . "Ladies and gentlemen, on behalf of the NCAA, we thank you for your support of NCAA women’s ice hockey. APPENDIX N NCAA WOMEN’S ICE HOCKEY AWARDS CEREMONY LIST Each institution will receive 26 awards. Up to 36 individuals may be recognized, but those listed 27-36 on this form will not receive awards. This list must be submitted to the NCAA during the coaches meeting. Names listed here will be read in the order presented during the appropriate awards ceremony. TEAM _____________________________________________________________________ Uniform number or coach, manager, etc. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 Name 25 26 The following 10 names will be read during the awards ceremony, but will not receive awards. 27 28 29 30 31 32 33 34 35 36 Signed____________________________________________________________________ APPENDIX O PROCEDURE FOR AWARDS CEREMONY As each team member is announced, she will proceed to the awards table where she will receive her award and shake hands with each committee member. All award recipients will remain on the ice until all awards have been presented. This includes through the presentation of the all-tournament team. NCAA DIVISION III WOMEN’S ICE HOCKEY CHAMPIONSHIP OFFICIAL TRAVELING PARTY LIST ___________________________________________________ Institution Please complete and turn in at the coaches meeting. Athlete Participants (maximum of 21 in uniform) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. Non Student-Athletes 22. 23. 24. 25. 26. If you did not bring 21 players, you may add additional names under non student-athletes, but not to exceed 26 total in the official traveling party. [Note: The official traveling party of 26 will receive the championship awards (finals only).] In addition to the 26 listed above in the official traveling party, please provide credentials (maximum of ten; game tickets must be purchased if requesting additional credentials above the official traveling party of 26) for the following institutional personnel: Name 1. 2. 3. 4. 5. Title 6. 7. 8. 9. 10. Name Title Title NCAA/07/27/07/KAF:jcg APPENDIX Q NCAA DIVISION III WOMEN’S ICE HOCKEY CHAMPIONSHIP TEAM ROSTER SHEET (STUDENT-ATHLETES ELIGIBLE FOR CHAMPIONSHIP PLAY) ______________________________________________________________________________ INSTITUTION NO. PLAYER (last name first) SIGNED COACH DATE NCAA/12/20/05/KAF:jls APPENDIX R Appendix R, the radio rights agreement, can be found on ncaasports.com at the following link: http://ncaasports.com/broadcast/schedule/radio