2008 DIVISION III WOMEN’S ICE HOCKEY CHAMPIONSHIP HANDBOOK

2008 DIVISION III WOMEN’S ICE HOCKEY CHAMPIONSHIP HANDBOOK Updated 10/22/2007 Table of Contents Introduction ...................................................................................................................5 General Administration .........................................................................................7 Attendance ............................................................................................................................7 Dates and Sites.....................................................................................................................7 Sports Committees ..............................................................................................................7 Regional Advisory Committees .......................................................................................8 Regional Rankings .............................................................................................................8 Annual Forms ......................................................................................................................8 Determination of Competing Institutions ................................................10 Championship Structure ..................................................................................................10 Championship Selection ..................................................................................................10 Certification of Eligibility/Availability .........................................................................12 Pairings and Site Selection ..............................................................................................13 Practice Schedules ............................................................................................................19 Programs .............................................................................................................................20 Pucks....................................................................................................................................22 Radio....................................................................................................................................22 Raffles..................................................................................................................................22 Rules ....................................................................................................................................23 Squad Size ..........................................................................................................................23 Starting Times ....................................................................................................................23 Television Rights and Footage Licensing.....................................................................23 Tickets .................................................................................................................................23 Uniforms .............................................................................................................................24 Videotapes, Films and Still Photographs ......................................................................24 Web site ...............................................................................................................................24 Instructions to Participants ...............................................................................14 All-Tournament Team ......................................................................................................14 Audio Coverage (Radio and Internet) ...........................................................................14 Awards .................................................................................................................................14 Banners/Signage ................................................................................................................14 Banquet (Finals only) .......................................................................................................14 Bench Areas .......................................................................................................................14 Cheerleaders .......................................................................................................................14 Conference-Call Schedule ...............................................................................................15 Credentials/Passes .............................................................................................................15 Drug Testing .......................................................................................................................15 Introductions ......................................................................................................................16 Locker Room/Bench Assignments ................................................................................16 Lodging ...............................................................................................................................16 Media Arrangements ........................................................................................................16 Meetings..............................................................................................................................17 Merchandise .......................................................................................................................17 Music ...................................................................................................................................17 News, Media, Press Conferences and Satellite Feeds................................................17 Officials ...............................................................................................................................17 Official Traveling Party....................................................................................................18 Overtime .............................................................................................................................18 Postgame Interview Policy ..............................................................................................19 Appendix A ...................................................................................................................26 Appendix B ...................................................................................................................27 Appendix C ..................................................................................................................28 Appendix D ..................................................................................................................30 Appendix E ...................................................................................................................32 Appendix F ...................................................................................................................35 Appendix G ..................................................................................................................38 Appendix H ..................................................................................................................40 Introduction During the 2006-07 academic year, the Association will sponsor 88 national championships, of which 41 are for men, 44 are for women, and three are for both men and women. Among the men’s championships, three are National Collegiate Championships, 13 are Division I championships, 12 are Division II championships and 13 are Division III championships. Among the women’s championships, four are National Collegiate Championships, 13 are Division I championships, 13 are Division II championships and 14 are Division III championships. The combined men’s and women’s championships are National Collegiate Championships. A championships handbook is produced for each NCAA championship and posted on the NCAA Online Web site (www.ncaa.org). How to Use This Publication. The handbook is divided into four sections: (1) General Administration; (2) Determination of Competing Institutions; (3) Instructions to Participants; and (4) General Championship Information. The first three sections pertain only to the respective sport, while the fourth deals with NCAA policies applicable to all 88 championships. [Note: Some policies listed in the general section have been revised by individual sports committees. The revision(s) will appear in the sport-specific section of the handbook.] Each topic included in the handbook is referenced to other applicable areas in the handbook or in the NCAA Manual, where appropriate. For example, if you wish to know about regional advisory committees, the basic information for that particular sport would be included in an appendix. However, as referenced under the heading “Regional Advisory Committees,” more information concerning general NCAA policy governing regional advisory committees can be found later in the handbook and in the NCAA Manual. Championships Information THE NATIONAL COLLEGIATE ATHLETIC ASSOCIATION P.O. Box 6222 Indianapolis, Indiana 46206-6222 317/917-6222 www.ncaa.org October, 2007 NCAA, NCAA logo and NATIONAL COLLEGIATE ATHLETIC ASSOCIATION are registered marks of the Association and use in any manner is prohibited unless prior approval is obtained from the Association. 4 5 Important Dates Friday, February 8—Proposed budget information, key contact forms and facility evaluations available on-line on the NCAA Web site. Friday, February 29—Proposed budget information, key contact forms and facility evaluations must be completed and submitted electronically. Sunday, March 9—Selection call. Friday, March 14, Saturday, March 15 or Sunday, March 16—First-round games. Friday, March 21—Semifinals. Saturday, March 22—Third-place and championship games. Please note that in determining the attendance figures to announce for each session of the championship, this number should be derived based on paid attendance. The paid attendance figures are also what should be listed on the online proposed budget and the online final financial report. If no paid attendance is collected, the host institution/ conference should provide an estimated attendance figure. The host institution/ conference has the option to provide a “turnstile” count [e.g., 34,575 paid attendance (12,456 turnstile attendance)]. Dates and Sites [Reference: Bylaw 31.1.3 in the NCAA Manual.] 2008 First-round—March 14, 15 or 16, site to be determined, at site of a participating institution. 2008 Semifinals/Final—March 21 and 22, site to be determined, at site of a participating institution. Sports Committees [Reference: Administration and Management in this handbook and Bylaws 31.1.1 and 31.1.2 in the NCAA Manual.] The NCAA Division III Women’s Ice Hockey Championship is under the control, direction and supervision of the Division III Women’s Ice Hockey Committee. Current members of the committees are: Bill Kronschnabel, Northern Collegiate Hockey Association, chair Cheryl Aaron, University of Massachusetts, Boston Garnet Asmundson, Hamline University Dave Clausen, Utica College Kristin Steele, Connecticut College Robert Quinn is the NCAA national officiating coordinator for women’s ice hockey. Ty Halpin is the staff liaison for rules and officiating. For additional information about the Ice Hockey Championship, contact: Staff Liaison Kerri Fagan NCAA Associate Director of Championships P.O. Box 6222 Indianapolis, Indiana 46206-6222 Office: 317/917-6222 Fax: 317/917-6826 e-mail: kfagan@ncaa.org Chair Bill Kronschnabel Commissioner Northern Collegiate Hockey Association 386 North Wabasha Street, Suite 1500 St. Paul, Minnesota 55102 Office: 651/222-5000 Fax: 651/222-1313 e-mail: wkronsch@kkblawfirm.com 6 7 Championships Information Women’s Ice Hockey Championship Information General Administration Attendance Regional Advisory Committees [Reference: Regional Advisory Committees in the Division III General Section and Bylaws 21.3.1.4, 21.4.1.4, 21.5.1.5 and 21.8.1.1 in the NCAA Manual.] The regional advisory committees that have been appointed in each of their respective regions to assist in the evaluation of teams throughout the season are: East Kristin Steele, Connecticut College, chair Cheryl Aaron, University of Massachusetts, Boston Dave Clausen, Utica College Michael Cox, Salve Regina University Bill Mandigo, Middlebury College Charles Sack, Neumann College Available On-Line Friday, February 8 Due date at NCAA Friday, February 29 budget form, from each championship site must be submitted to the NCAA not later than 60 days after the conclusion of the competition. [Reference: Bylaw 31.4 in the NCAA Manual.] West Garnet Asmundson, Hamline University, chair Ace Gregg, Concordia College, Moorhead Bill Kronschnabel, Northern Collegiate Hockey Association Dan Laughlin, University of Wisconsin, Superior Regional Rankings Each regional advisory committee shall conduct a telephone conference on the following dates: February 19 and 26; and March 4 in order to rank the top teams in its area and submit its recommendations to the Division III Women’s Ice Hockey Committee for review and final determination of ranking order. These rankings will be available on www.ncaasports.com. Final selections for the championship will be made by the Division III Women’s Ice Hockey Committee on Sunday, March 9. Annual Forms Team Expense Reimbursement Form. Expense forms with instructions will be available on the NCAA Web site in the championships administration section (www. ncaa.org/champadmin). Forms may be mailed to the director of athletics of each competing institution, if they are unable to be accessed via the Web site. Please contact the NCAA travel department at the national office (phone: 317/917-6757; e-mail: travel@ncaa.org) to receive hard copies of this form. [Reference: Per Diem and Transportation in this handbook, and Bylaw 31.4.6 in the NCAA Manual.] Proposed Budget Form. The NCAA has implemented an online proposed budget and financial report process. Institutions interested in bidding to host a round of this championship will be required to complete an online proposed budget form. We request that prospective hosts no longer complete hard copies of the proposed budget for this championship. Pertinent dates for the forms are: 8 9 Championships Information Financial Report Form. A financial report, which is combined with the proposed Championship Structure NCAA Division III institutions that sponsor intercollegiate women’s ice hockey are eligible for the Division III championship. The Division III championship shall be comprised of seven teams. As required by the Division III selection principles, the following berths have been allocated for the 2008 championship: Pool A-4; Pool B-1; and Pool C-2. The championship playoff format involves three first-round games that are hosted by participating institutions. The three teams that advance from the first-round games, along with the one team that received a first-round bye, advance to a site to be determined, hosted by one of the competing institutions. The semifinals, third-place and championship games will be conducted March 21 and 22. The committee will select teams to the championship based on the following principles: • After the determination of the automatic (Pool A) berths, the committee will determine the Pool B selections followed by the Pool C selections. • Pool B will be comprised of independent institutions and institutions that are members of conferences that do not meet the requirements for automatic qualification. Pool C will be reserved for institutions from automatic-qualifying conferences that are not their conference champions and the remaining teams in Pool B. • Berths from Pool B and Pool C will be selected on a national basis, using regional selection criteria. There will be no predetermined regional allocations for Pools B and C. • • • Ranked opponents are defined as those teams ranked at the time of the rankings/selection process only. Conference postseason contests are included. Contests versus provisional and reclassifying members in their third and fourth years shall count in the primary criteria. Provisional and reclassifying members shall remain ineligible for rankings and selections. Secondary Criteria. If the evaluation of the primary criteria does not result in a decision, the secondary criteria will be reviewed. All the criteria listed will be evaluated (not listed in priority order). The secondary criteria introduce results against out-of-region Division III and all other opponents including those contests versus opponents from other classifications (i.e., provisionals, NAIA, NCAA Divisions I and II). • • • • • • • • Out-of-region head-to-head competition. Overall Division III win-loss percentage. Results versus common non Division III opponents. Results versus all Division III ranked teams. Overall win-loss percentage. Results versus all common opponents. Overall DIII Strength of Schedule. Win-loss percentage during the last 25 percent of the season. Championship Selection [Reference: Bylaws 31.01.2, 31.01.3 and 31.3 in the NCAA Manual.] Selection Criteria. Selection Requirements. To be considered during the at-large selection process (Pools B or C), an institution must play at least 50 percent of its competition against Division III in-region opponents, unless a waiver has been approved by the Division III Championships Committee. Bylaw 31.3.3.1 – Countable Competition. For NCAA team-championship selection purposes, competition is countable only when the teams played are varsity intercollegiate teams of four-year, degree-granting institutions that conduct a majority of their competition in that team sport against varsity intercollegiate teams (see Constitution 3.2.4.4) of United States four-year, degree-granting institution. Competition against service teams, professional teams, semiprofessional teams, amateur teams, two-year colleges and club teams shall be excluded. 10 Additionally, input is provided by regional advisory committees for consideration by the women’s ice hockey committee. In order to be considered for selection for Pools B or C, an institution must play at least 50 percent of its competition against Division III in-region opponents. Coaches’ polls and/or any other outside polls or rankings are not used as a selection criterion by the women’s ice hockey committee for selection purposes. Definition of In-Region Competition: 1. All competition within an institution’s defined region. 2. All competition within a 200-mile radius from one institution to another. 3. All competition within an institutions membership geographical region [Bylaw 4.12.1.1]. 11 Championships Information Determination of Competing Institutions Selection Criteria - Primary. The primary criteria emphasize regional competition (all contests leading up to NCAA championships); all criteria listed will be evaluated (not listed in priority order). • • • • • • Win-loss percentage against regional opponents. Strength-of-schedule (only contests versus regional competition). Opponents’ Average Winning Percentage (OWP). Opponents’ Opponents’ Average Winning Percentage (OOWP). See Appendix H for explanation of OWP and OOWP calculations. In-region head-to-head competition. In-region results versus common regional opponents. In-region results versus regionally ranked teams. 4. Microsoft MapPoint will be used to confirm distances from campus to campus using the “shortest” distance option. This program can be accessed online at www.mappoint. msn.com. Automatic-Qualifying Conferences [Reference: Bylaws 31.3.4 and 31.3.5 in the NCAA Manual.] Automatic-qualification privileges have been granted to the following conferences: ECAC Women’s East Hockey League ECAC Women’s West Hockey League Minnesota Intercollegiate Athletic Conference New England Small College Athletic Conference Pairings and Site Selection [Reference: Championship Structure in this handbook and Bylaw 31.1.3 in the NCAA Manual.] Once automatic qualifiers are identified and the Pools B and C teams are selected, the following guidelines should be followed: • Once selected, teams will be grouped in clusters according to natural geographical proximity. Teams will then be paired according to geographical proximity. A team may be moved to numerically balance the bracket if geographical proximity is maintained. Teams should be paired and eligible sites should be selected according to geographical proximity (within 500 miles). • Teams may be seeded on a regional basis using the regional selection criteria. However, geographical proximity takes precedence over seeding. • Teams from the same conference do not have to play one another in the first round as long as geographical proximity is maintained. Certification of Eligibility/Availability [Reference: Certification of Eligibility/Availability in this handbook and Bylaws 3.2.4, 12, 13, 14, 15 and 16 in the NCAA Manual.] Only student-athletes eligible under Bylaws 12, 13, 14, 15 and 16 may compete in NCAA championships. In accordance with Bylaw 3.2.4, member institutions are required to certify the eligibility of their student-athletes before the beginning of each academic year and to withhold ineligible student-athletes from all intercollegiate competition. Member institutions are reminded to notify the NCAA national office before the selection date for each championship of any student-athlete who may have participated in regular-season competition but subsequently is determined to be ineligible or unavailable for championship competition. For the women’s ice hockey championship, the NCAA championships liaison must be notified before Friday, March 7. Division III Religious/Commencement Conflicts Policies [Reference: Bylaws 31.1.4.1 and 31.1.4.5 in the NCAA Manual.] Please note that the NCAA Division III Presidents Council has approved the following policies for the 2007-08 championships: Religious Reasons. If a participating institution has a written policy against competition on a particular day for religious reasons, it shall inform the NCAA championship staff liaison in writing by May 1 of the preceding academic year in order for it or one of its student-athletes to be excused from competing on the day. The championship schedule shall be adjusted to accommodate that institution. Commencement Reasons. If an institution’s commencement conflicts with participation in the championship, it shall inform the NCAA championship staff liaison in writing one week before the selection date in order for the governing sports committee to accommodate a request to alter the championship schedule. The following guidelines apply to commencement requests: • Policy applies to team sports only. • The governing sports committee in consultation with participating institutions would reschedule the game on the nearest possible date if a participating school has a The committee will review the following criteria when evaluating sites for NCAA championship competition [Bylaw 31.1.3.2.1]: a. Quality and availability of the facility and other necessary accommodations; b. Geographical location (including such factors as rotation of sites, weather, accessibility and transportation costs); c. Seeding; and d. Attendance history and revenue potential, which shall be considered necessary to assure fiscal responsibility. Please refer to Appendix B for the championship bracket. 12 13 Championships Information Note: The committee will review all criteria listed above. A team may have an excellent winning percentage; however, all primary criteria must also be examined. conflict. • Institutions should give prior notice of commencement dates. • Does not apply to predetermined finals sites. The governing sports committee shall make a good-faith effort to accommodate participating institutions in non-predetermined-preliminary round contests with multiple teams participating at the same site. The Presidents Council noted the importance of commencement for Division III institutions and encouraged greater flexibility of governing sports committees and the Division III Championships Committee. Instructions to Participants All-Tournament Team An all-tournament team will be selected from among the participants at the site of the finals. Six players will be selected – five skaters and one goalkeeper. A selection committee will be appointed at the championship site. Audio Coverage (Radio and Internet) Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast. Awards [Reference: Awards in the Division III General Section and Bylaw 31.1.10 in the NCAA Manual.] Participant medallions will be provided to all student-athletes competing or in uniform at the championship that do not advance to the finals site. In addition, the following awards will be given: First-place, second-place, and semi-finalist team trophies; and 26 individual awards to members of each of the four teams competing in the semifinals. Institutions that participate in the championship will have the opportunity to purchase additional championship awards at the level to which their team advanced in the competition (i.e., if a team receives mini-trophies, that team may purchase additional mini-trophies). Further information and order forms can be found on the NCAA Web site at www.ncaa.org. Conference-Call Schedule Conference calls between institutions competing in first-round games will be conducted at 2 p.m. (Eastern time) Monday, March 10. A conference call will be conducted at 2 p.m. (Eastern time) Monday, March 17, with the four semifinalists’ directors of athletics, coaches, sports information directors and representatives of the Division III Women’s Ice Hockey Committee. Credentials/Passes The NCAA will print and distribute all credentials for the semi-finals/finals site. Host institutions will be responsible for printing credentials for first-round games. The persons listed below will be admitted free of charge: 26 members of each institution’s official traveling party; 20 band members; eight cheerleaders; and one mascot. These individuals will be admitted via a gate list and will be provided a credential for access inside the building. Seating will be provided for 26 members of the official traveling parties when their institutions are not playing. Individuals not included with the official traveling party of 26 must purchase a ticket. Up to ten additional credentials for institutional personnel/non-dressed studentathletes may be requested. However, those persons must purchase a ticket for admittance to the facility. The credential will allow access to the locker room and interview area. Banners/Signage The display of banners and signage is limited to hand-held signs and may not interfere with the sight line of other spectators. The display of banners is subject to the approval of the games committee before display. Banquet (Finals only) A banquet will be held the night prior to the semifinals for the official traveling party of the participating teams. Up to 10 additional members of each institution’s traveling party (institutional personnel/student-athletes not dressing for the game) may attend the banquet at the institution’s expense, depending on seating availability. Drug Testing [Reference: Drug Testing in the Division III General Section and Bylaws 18.4.1.5 and 31.2.3 in the NCAA Manual.] Student-athletes who compete in these championships may be subject to drug testing in accordance with Bylaws 18.4.1.5 and 31.2.3, and may be determined to be ineligible as a result thereof. Only student-athletes who have consented in writing to such testing are initially eligible for this championship; and thereafter, student-athletes who are tested shall remain eligible only if they test negative. Bench Areas Rule 1, Section 9 of the 2006-08 NCAA Men’s and Women’s Ice Hockey Rules will be enforced. Cheerleaders All cheerleading squads must conform to the guidelines set by the American 14 15 Championships Information Association of Cheerleading Coaches and Advisors (AACCA). This includes all guidelines and prohibitions pertaining to partner stunts in indoor facilities (see Appendix A in the Division III General Requirement Handbook). Neither the NCAA nor the host institution shall be responsible for supervising or monitoring routines performed by cheerleaders at championship events. Except as noted in this section, supervision of cheerleading squads, their activities, yells and stunts is solely the participating institution’s responsibility. The participating institution shall ensure that the squad has sufficient training, supervision and equipment for any and all routines its squad may choose to perform. Tournament managers must inform participating institutions if the host facility has more stringent requirements. If so, the director of athletics at each institution must apprise his or her cheerleading squad of such requirements and ensure compliance. The cheerleading squad is allowed to carry an institutional flag, but it may only be displayed during the respective team’s timeout or between games. It cannot be used to taunt competitors or block spectators’ view. Introductions During introductions, players shall take their helmets off. It is recommended that nonstarters leave their helmets on the bench and that starters leave their helmets on the goal cage. The introduction procedure shall be as follows: (1) upon returning to the ice, both teams must proceed directly to and remain in their designated half of the ice. The home team shall enter the ice surface first, followed by the visitng team; (2) the visiting team starters will be introduced first, then the home team starters; (3) after being introduced, each starter shall skate to the blue line; (4) after the introduction of each respective team’s starting lineup, the remaining players shall skate to the blue line; (5) the U.S. national anthem only shall be played; and (6) after the anthem, the teams may have a short huddle at their respective goals before the face-off. Postcompetition Interviews. See Postgame Interview Policy, page 17. Meetings [Reference: Misconduct in the Division III General Section and Bylaws 31.02.3 and 31.1.7 in the NCAA Manual.] At first-round games, a pre-game meeting, with a recommended attendance of directors of athletics (or institutional representative), coaches, sports information directors and athletic trainers of the competing teams, and an NCAA committee representative, shall be held two hours before game time. At the finals site, a prechampionship meeting with the same parties and NCAA committee members will be held the evening prior to the start of competition. All matters pertaining to eligibility of student-athletes shall be determined at the meeting. Rules and other tournament matters will be presented and discussed, including players’ benches and which teams will wear home-team colors. The chair of the committee shall administer the meeting. The pregame meeting will include information on the provisions of Bylaw 31.1.8, which prescribes conditions under which a student-athlete or representative of an institution may be disqualified from further participation in the championship(s) for reasons of misconduct. For all games, an officials meeting, with on-ice and off-ice officials will be held 90 minutes prior to opening face-off. A captains meeting with the officials will be held at 60 minutes prior to opening face-off. Championships Information Locker Room/Bench Assignments The committee reserves the right to make locker room and bench assignments. Lodging For first-round competition, 15 rooms should be reserved for the night before and the night of competition. For the championship weekend, 15 rooms at the headquarters hotel should be reserved for each of the participating teams for the night before and both nights of competition; it is possible that some participating teams may travel on Wednesday depending on travel distance and Thursday practice times. Although the participating institutions are not obligated to stay at the headquarters hotel, they are encouraged to do so and are obligated to confirm or cancel the reservations not later than 6 p.m. Tuesday, March 11 for first-round games and not later than 6 p.m. Tuesday, March 18 for the semifinal games. For the finals, effort should be made to secure comparable lodging accommodations for all participating teams. Hotel rooms should be reserved upon submitting hosting materials. Merchandise Teams selected to participate in NCAA championships will have the opportunity to preorder preliminary-round event merchandise online through the official NCAA souvenir merchandiser, Event 1, Inc. After selection, teams will receive instructions for placing orders. All orders will be shipped directly to the institution the week after preliminary-round competition. All orders will be shipped directly to the institution the week after the finals. Questions regarding the online team ordering process may be directed to Gina Taylor at Event 1 at 888/745-3058. Media Arrangements Media Credentials. The NCAA shall control the issuance of media credentials for the Music Music is permissible at all sites, provided it is played equally for all teams competing. The committee reminds the host that all NCAA events are considered neutral sites; therefore, no preferential treatment should be given to the home team. The host institution must provide appropriate music of a general nature to be played throughout the entire pregame period. Only the U.S. National Anthem may be played prior to competition. championship. Subject to limitations of space, media credentials shall be assigned in accordance with the following priorities: (1) certified media from the immediate locale of the championship or the immediate locale of the competing teams; (2) national/ regional certified media; and (3) campus media certified by the director of athletics and/or sports information director of each participating and host institution. Credentials will not be issued to representatives of any organization that regularly publishes, broadcasts or otherwise promotes the advertising of “tout sheets” or “tip sheets” or other advertising designed to encourage gambling on college sports events. In addition, credentials will not be issued to representatives of telephone reporting services and professional sports organizations. Microphones. The placement of microphones on a team coach or in team huddles and bench areas is prohibited at all NCAA championships. 16 News, Media, Press Conferences and Satellite Feeds Please refer to the NCAA Broadcast Manual policies and guidelines which can be found on www.ncaasports.com/broadcast. Officials Officials for all championship competition are assigned by the NCAA national ice 17 Postgame Interview Policy All coaches and student-athletes shall be available for interviews. Throughout the championship, press conferences are scheduled for the convenience of the press representatives, the coaches and the student-athletes representing the participating institutions. They are designed to provide the media with tournament information required for thorough coverage and to limit the time demands placed upon the coaches and student-athletes. Coaches’ Obligation. Regardless of any regular-season radio or television contract(s), coaches are obligated to the entire covering media during the championship and must report to the interview room immediately after the cooling-off period. Coaches cannot delay a postcompetition interview with the covering media to conduct a program for a single newspaper, radio or television reporter, unless requested to remain for a short interview (not to exceed four minutes) by the television entity that has been granted television rights by the NCAA. They may, however, open their dressing rooms and/or report to the interview area before the cooling-off period ends, and make themselves available to all media representatives staffing the championship. Should a coach permit one media agency to enter the dressing room before the cooling-off period has ended, the dressing room shall be opened to all other media representatives desiring access to the area. Open Locker Room Policy. NCAA championships have an “open locker room policy,” which is administered by the media coordinator on site. Locker rooms will be open for a period of 15 minutes directly after the cooling-off period. Cooling-Off Period. Immediately after a 10-minute cooling-off period (e.g., 10 minutes after a competing team enters its dressing room), an interview area will open to all certified members of the news media; any coach and student-athletes requested by the media must be available for interviews. If a team or individual is participating in an awards ceremony, the cooling-off period begins immediately after the presentation. Order of Appearance. The non-winning coach and players shall be scheduled in the interview room before the winning coach and players at the conclusion of a 10-minute cooling-off period. 1. Reserve rooms for each official in a hotel separate from the teams and/or their fans. Establish a master account for officials’ rooms and tax, to be paid by the host institution and included in the financial report filed after the competition. 2. Arrange for seating for the officials when they are not working a game. [Note: Their seats should not be in the press area or in the section reserved for a team.] 3. Determine from the ice hockey committee representative whether the officials wish to purchase tickets to the session in which they are officiating (in accordance with No. 9 on page 25). 4. Give the officials’ fees and expense forms and NCAA patches to the ice hockey committee representative upon their arrival in preparation for the latter’s meeting with the officials. Two referees and one linesman will be obtained. Before the competition, game officials will receive a checklist that will serve as a guide in the pregame meetings with the major and minor officials. Referees will receive a $40 per diem and a fee of $200 per game; A local linesman will be provided a $40 per diem and a fee of $150 per game. In addition, actual transportation expenses will be reimbursed, but they may not exceed jet coach fare or 43 cents per mile, excluding local transportation. Air transportation has been approved for up to three officials for the finals site, if necessary. A back-up official will be assigned by the NCAA and provided a fee of $50 per game, a $40 per diem and transportation expenses not to exceed 43 cents per mile round-trip. The back-up official must be a local official. Goal judges will be hired by the host institution from the local area and paid $30. Goal judges shall be impartial, active or retired on-ice officials. Two tickets per official will be available for purchase. Official Traveling Party [Reference: Per Diem and Transportation in the Division III General Section.] Please refer to the NCAA Travel policies for all information regarding transportation and per diem expenses. Travel policies can be found online at www.ncaa.org/financial/ travelforms.html. Practice Schedules For first-round competition, teams shall be allowed a one-hour practice time before 9 p.m. local time. At the finals site, teams shall be allowed to practice in the arena on the day or evening before the opening of the tournament. The intent is to have the two teams participating in the first semi-final game scheduled in the early practice slots and the two teams participating in the second semi-final game scheduled in the later practice slots; however, travel distance will also be considered. On the day of the game, practice in the arena may be for no more than one hour. Game day practice time for 19 Overtime For the Division III championship, ties will be broken by 20-minute, sudden-victory overtime periods per the NCAA Men’s and Women’s Ice Hockey Rules. Both teams 18 Championships Information hockey officials coordinator in consultation with the Division III Women’s Ice Hockey Committee. Policies. A sports committee or games committee may not require membership in any specific officials association as a prerequisite for selection to officiate in an NCAA meet or tournament. Officials shall be selected and assigned by the NCAA national ice hockey officials coordinator (in consultation with the women’s ice hockey committee), who shall ensure that officials adhere to the Association’s policies relating to gambling activities and drug and alcohol use. Furthermore, officials must conduct themselves in a manner befitting intercollegiate athletics. Failure to do so may result in termination of the officiating assignment. The tournament manager shall be responsible for the following: shall proceed to their locker rooms and the ice shall be resurfaced. If the consolation game ends in a tie, a two-minute intermission will be taken and one five-minute suddenvictory overtime period will be played. The ice will not be resurfaced. If the teams remain tied at the completion of the overtime period, the two teams will decide thirdand fourth-place finishes by a shoot-out, according to NCAA rules. Programs [Reference: Advertising in the Division III General Section and Bylaw 31.1.12.1 in the NCAA Manual.] Host Communications, Inc. will be responsible for all program production including layout and design, advertising, printing, vending and distribution to the championship sites. No competing publications, whether sold or free of charge, are permitted at NCAA events without prior permission of the NCAA and Host Communications. The championship host should not include expenses or revenues for programs in the championship budget and/or financial report. All program contents are subject to NCAA approval. Advertising Each program will include NCAA corporate champion and partner advertising. Additionally, programs may include non-competing national ads as well as local ads. All ads must follow NCAA advertising guidelines and are subject to NCAA approval. If your school would like to sell advertising into the official program or you know of an individual who would like to serve as a local advertising representative, please contact Doug Iler (502/459-4346; doug.iler@hostcommunications.com) for information regarding rates, availability and deadlines. Editorial If you are interested in the specific content of the program you will receive, please contact Marianne Stoess (859/226-4549; marianne.stoess@hostcommunications. com). Generally, programs include the following: 1. Participant information - Host Communications will request information, including rosters, schedule/results, photos, school quick facts and logos. If your team is Eligible for postseason selection, please send all materials that are requested by the date requested. Programs print on the day selections for the championship are announced. If materials are not on file, your school’s information will not be included. HOST will attempt to provide proofs for SID approval when time permits. If you are not sure what/when materials are needed, please contact Ms. Stoess at Host Communications. 2. Programs for predetermined sites will include information on the host institution, host Program Supplements and Update Sheets Host institutions for single-day/session championship rounds may choose to supplement the program with additional information (e.g., updated statistics or updated game notes) pertaining to the event at its site that day. The cost of producing these supplements will be covered by the host institution and will not be expensed to the NCAA or Host Communications, the content must be approved by Host Communications prior to the event and the supplements must be distributed inside and as a part of the program. The cost of the program cannot be raised as a result of the supplement. Once all programs have been sold, these supplements may be given away or sold at the discretion of the host institution, with all potential revenue for such remaining with the host institution. No advertising of any kind may be sold or placed on the supplements. If supplements are distributed, following the conclusion of the championship event please mail two samples of each supplement to Marianne Stoess (Host Communications, 904 North Broadway, Lexington, KY 40505, ATTN: Marianne Stoess). For championships that have multiple sessions, matches, events or days, host institutions may choose or be required by the NCAA to produce update sheets (e.g., heat sheets, lane assignments, pairings). Host Communications will contact hosts of those championships in advance of their events to discuss projected quantities and the paper on which update sheets should be printed. The cost of producing the update sheets will be covered by the host institution and not be expensed to the NCAA or Host Communications. The first update sheet of the event should be distributed inside and as a part of the program. Subsequent update sheets complement the program and are to be redeemed only with a coupon from the program. The cost of the program cannot be raised as a result of the update sheet. Once all programs have been sold, update sheets may be given away or sold at the discretion of the host institution, with all potential revenue for such remaining with the host institution. No advertising of any kind may be sold or placed on the update sheets. If update sheets are distributed, following the conclusion of the championship event please mail two samples of each update sheet to Ms. Stoess (Host Communications, 904 North Broadway, Lexington, KY 40505, ATTN: Marianne Stoess). If a host institution would like to supplement the program with additional information, or has a question about the update sheets, please contact Matt Briggs at Host Communications (859/226-4556; matthew.briggs@hostcommunications.com). Program Sales 1. Predetermined sites: Will be contacted at least two weeks prior to the event. If you have 20 21 Championships Information Friday will be assigned as follows: 1) designated visiting team in semi-fnal number one; 2) designated home team in semi-final number one; 3) designated visiting team in semi-final number two; and 4) designated home team in semi-final number two. Game day practice time for Saturday will be assigned as follows: 1) designated visiting team; and 2) designated home team. Participating teams must confirm practice times during the pre-championship conference call. The ice hockey committee is authorized to reschedule or reassign practice times and/or order of practices. All practices at first-round sites will be closed. At the finals site, the Thursday practices will be closed and the Friday/Saturday practices will be open to the public. For closed practices, the expectation is that all reasonable accommodations be made to ensure that practices remain closed to all individuals, including host institution personnel. city and/or host facility. In addition, some programs provide complimentary advertising space. Host Communications will contact via e-mail the tournament manager and sports information contacts, as listed on the key contact sheets submitted to the NCAA, with the specifics of what items are needed and when those items are due. Host institution pages are subject to NCAA approval. 3. Event-specific historical information, including past champions, records, all-tournament teams and/or the previous year’s recap. 4. Information on the NCAA, including the sport committee. 5. Feature stories - Not all programs include event/sport-specific features. However, if you have an idea for a feature story, please submit it to Ms. Stoess at Host Communications. not been contacted within two weeks of your championship, please contact Matt Briggs (859/226-4556; matthew.briggs@hostcommunications.com). You will receive your vending agreement (contract) and settlement statement prior to the championship. 2. Non-predetermined sites: Once sites are announced, Host Communications determines how many programs will be sent to each site and will contact the site. Your vending agreement (contract) and settlement statement will be e-mailed within one day of your site being selected. 3. Distribution of programs: Programs will be shipped to the host institution at least one day prior to the event when possible. If your shipping information is different than that on the contract please contact Mr. Briggs at Host Communications immediately. 4. Display of programs: Any posters/banners included with the programs should be hung in a visible location to promote awareness for the programs without obstructing other championship signage. 5. Collections a. Contracts i. Upon site selections, all contracts are e-mailed to each site representative ii. A dedicated fax number will be assigned for receiving all signed contracts back to Host Communications (859/226-4575) iii. A Host Communications representative will track the return of all signed vending contracts to Host Communications b. Settlement Reports i. Three days after the conclusion of the event, all settlement reports must be faxed to Host Communications (859/226-4575) ii. The vendor will have two weeks to submit payment to Host Communications iii. A Host Communications representative will be assigned to track the receipt of all vending settlement reports and payments iv. If payment and/or settlement have not been received within the two-week period, Host Communications will include the site/ championship on its “No Pay” list sent to the NCAA v. Do not combine settlement statements for separate rounds/events or combine program settlements with Event 1 merchandise vi. Please include the event number on the check that is sent Please contact Matt Briggs (859/226-4556; matthew.briggs@hostcommunication s.com) at Host Communications with any vending-related questions. Rules Championships Information [Reference: Bylaw 31.1.6 in the NCAA Manual.] Per NCAA Bylaw 17.33, member institutions shall conduct all of their intercollegiate competition in accordance with the playing rules of the Association in all sports for which the NCAA develops playing rules. For those sports in which the Association follows rules that are developed by other governing bodies and modified by the governing sports committee, the adopted playing rules shall be used. The governing sports committee will not consider any results for selection purposes not that are played in accordance with NCAA rules, or those rules adopted by an outside organization. NCAA Men’s and Women’s Ice Hockey Rules shall be followed. Squad Size [Reference: Bylaw 31.1.5 in the NCAA Manual.] Participating teams are limited to a maximim of 21 players in uniform. Starting Times First-round competition may be held Friday, Saturday or Sunday; the committee has designated Saturday as the preferred day of competition. Face-off for first-round competition shall be determined by the host institution. However, the committee reserves the right to set game times, if necessary. The national semifinals will start at 3:30 and 7 p.m. (local time) Friday, March 21. The host team will play in the second game. The third-place and championship games will start at 3:30 p.m. and 7 p.m. (local time) Saturday, March 22. Time and sequence of games are tentative and may be changed by the NCAA Division III Women’s Ice Hockey Committee. Television Rights and Footage Licensing Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast. Tickets [Reference: Tickets in this handbook and Bylaw 31.1.11 in the NCAA Manual.] For the Division III championship weekend, each participating institution will be permitted to purchase a minimum of 100 tickets for each session in which it is a participant. The Division III Women’s Ice Hockey Committee reserves the right to adjust the number of tickets allocated to each team. The minimum price for first-round games is $5 for adults and $3 for students with identification; the minimum single-session price for the semifinals and final is $12 for adults and $6 for students with identification. At the finals site, an all-session ticket is recommended and the minimum price for this ticket shall be $20 for adults and $10 for students with identification. No complimentary tickets shall be issued. Participants are reminded that the host is not obligated to “buy back” unused tickets. 23 Pucks The host institution shall provide non-logo pucks that conform to NCAA Men’s and Women’s Ice Hockey Rules for all practice sessions and first-round games. The NCAA will provide logo pucks for the semifinal games; third-place game; and final game. Radio Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast. Raffles Raffles, lotteries or give-aways are not permitted during NCAA championship competition. 22 Uniforms [Reference: Bylaw 12.5.3 in the NCAA Manual.] Each participating institution should bring both home and away uniforms to the site of the competition. Logos. Bylaw 12.5.3-(b) indicates that an institution’s official uniform and all other items of apparel (e.g., socks, headbands, T-shirts, wristbands, visors or hats, swim caps and towels) that are worn by student-athletes in competition may bear a single manufacturer’s or distributor’s normal trademark, not to exceed 21/4 square inches, including any additional material (e.g., patch) surrounding the normal trademark or logo. The logo or trademark must be contained within a four-sided geometrical figure (i.e., rectangle, square, parallelogram). In addition, an institution’s official uniform cannot bear a design element similar to the manufacturer’s that is in addition to another logo or that is contrary to the size restriction. A student-athlete representing an institution in intercollegiate competition is limited to wearing apparel items that include only the logo (not to exceed 21/4 square inches) of an apparel manufacturer or distributor. The student-athlete may not wear any apparel that identifies any other entity, other than the student-athlete’s institution. These restrictions apply to all apparel worn by student-athletes during the conduct of competition, which includes any pregame or postgame activities and practice sessions. This bylaw will be strictly enforced at all NCAA championships and the names of individuals and institutions that are not in compliance with this bylaw shall be forwarded to the NCAA enforcement staff. Championships Information 25 Videotapes, Films and Still Photographs [Reference: Bylaw 31.6.4.2 in the NCAA Manual.] Institutions are permitted to videotape championship competition by their teams or their individual student-athletes for archival, coaching or instructional purposes. Each institution is permitted to use one camera and may videotape only that portion of the competition in which it participates. The videotapes may not be used for any commercial purposes. An institutional representative shall contact the event coordinator at the host site to arrange for camera space at that site. The host institution shall be required to videotape each game. Each team and the supervisor of officials will be provided a copy of its game tape within three hours after the conclusion of its game. The game shall be taped in its entirety from warmup through the conclusion of the game. The host institution will determine appropriate placement for videotaping and still photographers. Web site Please refer to the NCAA Broadcast Manual policies and guidelines at www. ncaasports.com/broadcast. 24 Appendix A EAST REGION Pool A ECAC Women’s East Hockey League Castleton State College Norwich University Manhattanville College Plymouth State University University of Massachusetts, Boston Salve Regina University Massachusetts Institute of Technology University of Southern Maine New England College ECAC Women’s West Hockey League State University College at Buffalo Plattsburgh State University of New York Chatham College State University of New York at Oswego State University College at Cortland Rochester Institute of Technology Elmira College Utica College Neumann College New England Small College Athletic Conference Amherst College Middlebury College Bowdoin College Trinity College (Connecticut) Colby College Wesleyan University (Connecticut) Connecticut College Williams College Hamilton College Appendix B 2008 NCAA Division III Women’s ICE HOCKEY CHAMPIONSHIP First Round March 14, 15 or 16 Semifinals March 21 Final March 22 WEST REGION Pool A Minnesota Intercollegiate Athletic Conference Augsburg College College of St. Benedict Bethel University (Minnesota) College of St. Catherine Concordia College, Moorhead St. Mary’s University of Minnesota Gustavus Adolphus College St. Olaf College Hamline University University of St. Thomas (Minnesota) Pool B Northern Collegiate Hockey Association Concordia University (Wisconsin) University of Wisconsin, River Falls Finlandia University University of Wisconsin, Stevens Point Lake Forest College University of Wisconsin, Superior University of Wisconsin, Eau Claire Independent Adrian College *Host Institution National Champion Third Place March 22 26 27 Appendixes Appendix C Telephone Conference Call Checklist - First Round This is a checklist for conference calls relating to the Division III Women’s Ice Hockey Championship. Participating will be directors of athletics (or institutional representative), coaches and sports information directors of competing institutions; NCAA national office staff members; and Division III Women’s Ice Hockey Committee representatives. 1. Introductions a. Have individuals introduce themselves, their affiliation and championship responsibilities. b. Congratulate participating institutions. c. Name and identify games committee. d. Thank host institution/sponsoring agency. 2. Date and time of game. 3. Uniforms/logo issues. [Reference: Bylaw 12.5.3] 4. Goalkeeper equipment check. 5. Transportation arrangements, team parking and estimated time of arrival at the site of the game. 6. Local transportation arrangements. 7. Lodging arrangements. 8. Establishment of practice schedules and coordination with scheduled activities. 9. Explanation of allowable squad size, traveling parties, per diem transportation allowance, etc. 10. Ticket situation, including number available to each team. No complimentary tickets will be issued. Credit card procedure. Process to obtain additional credentials. 11. Team passes/gate lists/will call. 12. Television—all television must have prior approval of the NCAA national office. 13. Radio rights and arrangements. 14. Videotaping. [Note: Encourage individuals who are responsible for videotaping to videotape all misconduct incidents in their entirety.] 15. Sports information directors arrival at tournament site. 16. Bands/cheerleaders/mascots (one on ice between periods). 17. Medical and emergency procedures. 18. Security arrangements (Identify the individual responsible for security). 19. Institutional representative who will serve on the games committee. 20. Misconduct defined/provisions at championships. [References: Bylaws 31.02.3 and 31.1.8] 21. Pregame meeting - this meeting will be held two hours prior to game time. Attendees should include the following: director of athletics (or designated representative) and head coach from each team (required); sports information directors and athletic trainers of competing institutions (optional); NCAA Division III Women’s Ice Hockey Committee representative and pertinent host institution staff. 22. Media/interview room. 23. Minor officials and goal judges. 24. Crowd control statement. 25. Required forms (roster, disqualification list). 26. Signage (fans). 27. Locker room assignments. 28. Introductions/starting lineup procedures. 29. Team/officials credentials. 30. Professionalism/Impartiality. 31. Officating system. 32. Intermissions (15 minutes). 33. Explain overtime procedures. 34. No artificial noisemakers. 35. Pucks. 36. Miscellaneous. 28 29 Appendixes Appendix D Telephone Conference Call Checklist - Championship Finals This is a checklist for conference calls relating to the Division III Women’s Ice Hockey Championship. Participating will be directors of athletics (or institutional representative), coaches and sports information directors of competing institutions; NCAA national office staff members; and Division III Women’s Ice Hockey Committee representatives. 1. Introductions a. Have individuals introduce themselves, their affiliation and championship responsibilities. b. Congratulate participating institutions. c. Name and identify games committee. d. Thank host institution. 2. Dates and times of games. 3. Uniforms/logo issues. [Reference: Bylaw 12.5.3] 4. Goalkeeper equipment check. 5. Transportation arrangements, team parking and estimated time of arrival at the site of the championship. 6. Local transportation arrangements. 7. Lodging arrangements. 8. Establishment of practice schedules and coordination with scheduled activities. 9. Explanation of allowable squad size, traveling parties, per diem transportation allowance, etc. 10. Ticket situation, including number available to each team. No complimentary tickets will be issued. Credit card procedure. Process to obtain additional credentials. 11. Team passes/gate lists/will call. 12. Television—all television must have prior approval of the NCAA national office. 13. Radio rights and arrangements. 14. Videotaping. [Note: Encourage individuals who are responsible for videotaping to videotape all misconduct incidents in their entirety.] 15. Sports information directors’ arrival at championship site. 16. Bands/cheerleaders/mascots (one on ice between periods). 17. Special activities for teams (banquet). 18. Medical and emergency procedures. 19. Security arrangements (identify the individual responsible for security). 20. Misconduct defined/provisions in at championships. [References: Bylaws 31.02.3 and 31.1.8] 21. Pretournament meeting - this meeting will be held Thursday night following the championship banquet. Attendees should include the following: director of athletics (or designated representative) and head coach from each team (required); sports information directors and athletic trainers of competing institutions (optional); NCAA Division III Women’s Ice Hockey Committee and pertinent host institution staff. 22. Media/interview room. 23. Minor officials, goal judges. 24. Crowd control statement. 25. Signage (fans). 26. Seating for noncompeting teams. 27. Locker room assignments. 28. Introductions/starting lineup procedures. 29. Team/officials credentials. 30. Professionalism/Impartiality. 31. Awards protocol. 32. All-tournament team 33. Officating system. 34. Intermissions (15 minutes). 35. Explain overtime procedures. 36. No artificial noisemakers. 37. Required forms (roster, awards, disqualification list, etc.). 38. Pucks 39. Miscellaneous. 30 31 Appendixes Appendix E Pretournament Meeting Checklist - First Round Time: Two hours prior to game time. o. Face-off. [Note: Home team is higher-seeded team.] * Review procedures 0:00 In attendance: Director of athletics (or designated representative) and head coach from each team (required); sports information director and athletic trainers of competing institutions (optional); NCAA Division III Women’s Ice Hockey committee representative; and pertinent host institution personnel. 1. Introductions. a. Have individuals introduce themselves, their affiliation and championship responsibilities. b. Congratulate participating institutions. c. Name and identify games committee. d. Thank host institution. 2 Game information. a. Team passes/gate lists/will call. b. Confirm participating teams’ uniforms. c. Identify bench and warm-up areas. d. Starting line up procedures. e. Ice entrances. f. The official scorer will be responsible for collecting team rosters and starting lineups. 3. Pregame schedule (Subject to change). Activity Clock Time a. Goalkeeper equipment check. 1:45 prior to game time b. Officials meeting with NCAA committee. c. Minor officials meeting with officials. 90:00 d. Captains meeting with officials. 60:00 e. Officials on ice. 39:00 f. Home team on ice. 38:00 g. Visiting team on ice. 37:50 h. Teams leave ice. 23:00 (the team closest to the ice entrance will leave first) i. Starting lineups submitted. 15:00 j. Crowd control statement read. 14:00 k. Officials notify teams to return to ice (three-minute 10:00 warning). l. Home team returns to ice. 7:00 m. Visiting team returns to ice. 6:50 n. Introduction of teams at respective blue lines and U.S. 5:00 national anthem.* 4. Intermission. a. Fifteen minutes, unless determined the ice is not ready for play by the games committee. b. Notification of teams three minutes before face-off (home team followed by visiting team). c. Officials on ice followed by home team and visiting team. 5. Security. a. Benches. b. Officials. c. Penalty box. d. Communication system (i.e., radios). 6. Crowd-control statement. The following statement should be printed in the program and announced before (between 15 and seven minutes before face-off) and during the contests as needed: “The NCAA promotes good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. Also, you are reminded that consumption or possession of alcoholic beverages is prohibited.’’ 7. Pucks. Host will provide practice, warm-up and game pucks. The NCAA will provide game pucks for the finals site. 8. Band/mascots/cheerleaders. 9. Overtime procedures. Refer to page 87 (Rule 6-56) in the 2006-08 NCAA Men’s and Women’s Ice Hockey Rules and Interpretations book. 10. Officials. a. Comments by. b. Questions by. 11. Media. a. Ten-minute cooling-off period. b. Interview area/procedures. Respective participating teams’ SIDs or institutional representatives are responsible for bringing coaches and student-athletes to interview area. c. Questions of the officials by the media regarding clarification of call(s) are directed to the chair of the games committee, who will meet with the officials and respond to the question. d. Institutional representatives are reminded that public comments regarding the officials that are deemed inappropriate will be reviewed under NCAA Bylaw 31.1.8.3. 12. No alcohol. Participating institutions are reminded that there is no sale or consumption of alcoholic beverages allowed anywhere in the facility, locker rooms or meeting areas any time during the championship. 32 33 Appendixes 13. Misconduct statement. Refer to the NCAA championships handbook. 14. Drug testing. 15. Emergency procedures (in case of injury). 16. Tickets/Additional credentials. 17. Banners and signs. 18. Questions or comments pertaining to the administration of the games. 19. Professionalism and impartial behavior. 20. Logos. 21. Officials and NCAA representative statement of expenses. 22. Collect all required forms (coaches confirm roster, disqualification list). Appendix F Pretournament Meeting Checklist - Finals Time: Following championship banquet In attendance: Director of athletics (or designated representative) and head coach from each team (required); sports information director and athletic trainers of competing institutions (optional), NCAA Division III Women’s Ice Hockey Committee and pertinent host institution personnel. 1. Introductions. a. Have individuals introduce themselves, their affiliation and game responsibilities. b. Congratulate participating institutions. c. Name and identify games committee. d. Thank host institution/sponsoring agency. 2. Game information. a. Time, day, date of games. b. Arrival of participating teams at site. c. Team parking. d. Team passes/gate lists/will call. e. Officials passes/parking. f. Minor officials arrival/passes/parking. g. Games committee arrival/passes/parking. h. Confirm participating teams’ uniforms. i. Identify bench and warm-up areas. j. Starting line up procedures. k. Ice entrances l. The official scorer will be responsible for collecting team rosters and starting lineups. 3. Pregame schedule. Activity Clock Time a. Goalkeeper equipment check. 1:45 prior to game time b. Officials meeting with NCAA committee. c. Minor officials meeting with officials. 90:00 d. Captains meeting with officials. 60:00 e. Officials on ice. 39:00 f. Home team on ice. 38:00 g. Visiting team on ice. 37:50 h. Teams leave ice. 23:00 (the team closest to the ice entrance will leave first) i. Starting lineups submitted. 15:00 j. Crowd control statement read. 14:00 34 35 Appendixes k. Officials notify teams to return to ice (three-minute warning). l. Home team returns to ice. m. Visiting team returns to ice. n. Introduction of teams at respective blue lines and U.S. national anthem.* o. Face-off. [Note: Home team is higher-seeded team.] * Review procedures 10:00 7:00 6:50 5:00 0:00 4. Intermission. a. Fifteen minutes, unless determined the ice is not ready for play by the games committee. b. Notification of teams three minutes before face-off (home team followed by visiting team). c. Officials on ice followed by home team and visiting team. 5. Security. a. Benches. b. Officials. c. Penalty box. d. Communication system (i.e., radios). 6. Crowd-control statement. The following statement should be printed in the program and announced before (between 15 and seven minutes before face-off) and during the contests as needed: “The NCAA promotes good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. Also, you are reminded that consumption or possession of alcoholic beverages is prohibited.’’ 7. Pucks. NCAA will provide game pucks; host will provide practice and warm-up pucks. 8. Band/mascots/cheerleaders. 9. Overtime procedures. Refer to page 87 (Rule 6-56) in the 2006-08 NCAA Men’s and Women’s Ice Hockey Rules and Interpretations book. 10. Officials. a. Comments by. b. Questions by. 11. Media. a. Ten-minute cooling-off period. b. Interview area/procedures. Respective participating teams’ SIDs or institutional representatives are responsible for bringing coaches and student-athletes to interview area. c. Questions of the officials by the media regarding clarification of call(s) are directed to the chair of the games committee, who will meet with the officials and respond to the question. d. Institutional representatives are reminded that public comments regarding the officials that are deemed inappropriate will be reviewed under NCAA Bylaw 31.1.8.3. 12. No alcohol. Participating institutions are reminded that there is no sale or consumption of alcoholic beverages allowed anywhere in the facility, locker rooms or meeting areas any time during the championship. 13. Misconduct statement. Refer to NCAA championships handbook. 14. Drug testing. 15. Awards ceremony. 16. Emergency procedures (in case of injury). 17. Tickets/Additional credentials. 18. Banners and signs. 19. Questions or comments pertaining to the administration of the games. 20. Professionalism and impartial behavior. 21. Logos. 22. Officials and NCAA representative statement of expenses. 23. Collect all required forms (coaches confirm roster, disqualification list, awards list). 24. Practice schedule. 25. CBS. 26. DASANI/Coke Products. 27. Miscellaneous. 36 37 Appendixes Appendix G Officials Pregame Meeting Checklist Time. Ninety minutes before opening face-off (first-round); eighty minutes before Game and Penalty Timekeeper 1. Fifteen-minute pregame warm-up. 2. Required materials (NCAA rules book, stick-measuring device, tape measure, alternate timing device, penalty work sheet, note pad). 3. Clock-malfunction procedures. 4. Penalty situations. 5. Overtime procedures. 6. Intermission length (15 minutes). 7. Three-minute notification before expiration of intermission period to officials/teams. face-off (finals). Place. The officials’ dressing room, unless otherwise specified by the tournament director. Materials. Current NCAA rules book, stick-measuring device and tape measure. In Attendance. Referees, linesmen, game timekeeper, penalty timekeeper, penalty box judges, official scorer, goal judges, announcer, music director, backup official, tournament director and members of the appropriate NCAA Division III Women’s Ice Hockey Committee attending the championship. The following items should be discussed and/or reviewed with the various game officials: On-Ice Officials - Referees and Linesmen. 1. Personal appearance. 2. Professionalism and impartial behavior. 3. Warm-up duties. 4. NCAA rules and interpretations. 5. Signals. 6. On-ice discussions with captains, players, coaches. 7. Disallowed goals (report to scorer). 8. Debris procedures (stop play, clear ice of players). 9. High-sticking/fighting incidents (duties of each official). 10. Condition of nets before start of each period. 11. Officials teamwork. 12. Face-offs. 13. Offsides. 14. Relationship to news media (questions of the officials by the media are directed to the chair of the games committee). Goal Judges 1. Signaling a goal. 2. Providing advice (upon request). 3. Communication with players (disputed goals). 4. Checking working order of red and green lights. Announcer 1. Pregame-introduction procedures (neutrality). 2. Announcement (play in progress, end of period). 3. Announcement of roster changes. 4. Procedures for goal/penalty announcements. 5. Awards ceremony (finals weekend only). Music Director. 1. U.S. National Anthem only. 2. Appropriate and neutral music for pregame warm-up and in-game music. Purchasing Game Tickets cooperate at all times with the referees. Minor officials are part of a team assigned to officiate a game and must know all the rules of the game. When requested, minor officials should give their version of a situation only to the proper authority. Official Scorer 1. Official game program review. 2. Crediting goals and assists. 3. Penalty report and recording. 4. Definition of shot on goal. 5. Postgame procedures (required signatures, copies to coaches). 6. Responsible for collecting team rosters and starting line-ups according to NCAA rules. 38 39 Appendixes Off-Ice Officials. Minor officials are appointed to act as game officials and must Appendix H Opponents’ Average Winning Percentage (OWP) and Opponents’ Opponents’ Average Winning Percentage (OOWP) Calculation Explanation Opponents’ Average Winning Percentage (OWP). Take each opponent’s regular won-lost percentage against other Division III teams (excluding the results against the team in question) and average the percentages. To calculate: Team A Schedule is as follows: Opponent Team B Team C Team D Team E Team F TOTAL Record 21-7 11-15 7-20 13-13 23-6 vs Team A 0-1 0-1 0-1 0-1 1-0 Revised Record 21-6 11-14 7-19 13-12 22-6 74-56 (.5692) Revised W-L Percentage .7778 .4400 .2692 .5200 .7857 .5585 (OWP) Team A’s Opponents’ Average Winning Percentage = .5585 Opponents’ Opponents’ Average Winning Percentage (OOWP). The strength of each opponents’ schedule is measured by computing the opponents’ winning percentage for each opponent, then averaging the percentages. This recognizes the fact that two opponents with similar won-lost records may have played far different schedules (in terms of strength of opponents). To calculate: Take Team B, C, D, E and F schedules and perform the same calculation as above (OWP). It is important to note that the OOWP will support the OWP (i.e., if Teams A and B have the same OWP of .5692; Team A has a OOWP of .6125 and Team B has a OOWP of .4567; it would indicate team A has the stronger strength of schedule). 40 41 Appendixes