How to Write a Promotion Recommendation Letter

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					                                                                                                  Critical,
                                                               Change in               Monetary
                                                                                                Important,
   #           RECOMMENDATION                  Category        policy or Locus         or HR                                            Policy Language
                                                                                                or
                                                               practice?               costs?   Desirable?
 Report
 page #
   1    The university’s laws, policies, and   Communicati     Practice    VPAAR,      HR in      Important   (APS on Tenure Accountability)
Page 31 procedures for tenure and tenure-      on -External;   and Policy; Provosts,   each                   A. Transparency of Tenure Policies
        related processes should be easily     Communicati     APS on      VCACs       departme
                                                                                                              The University’s laws, policies, and procedures for tenure should be
        accessible to not only the             on -Internal    Tenure                  nt and IT,
                                                                                                              easily accessible not only to the candidates for tenure, but also to
        candidates for tenure but to the                       Accountabil             time to
                                                                                                              the public in general. Therefore, the University will post and
        public in general by methods such                      ity                     author
                                                                                                              maintain tenure policies and procedures on the system website;
        as posting them on campus or                                                   and
                                                                                                              campuses will post and maintain tenure policies and campus
        system Web sites. This increased                                               ongoing
                                                                                                              procedures on the individual campus websites.
        accessibility will help underscore                                             oversight;
                                                                                                              In order to make the tenure process more understandable to the
        the transparency that currently                                                startup &
                                                                                                              public, the system website will also provide a definition and history
        characterizes the process.                                                     ongoing
                                                                                                              of tenure and will post and update relevant statistics on tenure as
                                                                                       updates.
                                                                                                              they are reported to the Board of Regents.
   2    Training related to the tenure         Mentoring    Practice       Policy: APS Human     Critical     (APS on Mentoring and Faculty Development)
Page 31 review process must be                 and Training and Policy;    by VPs      resources
                                                                           Sweet &                             B. Information provided at the time of hiring, tenure-track faculty
        strengthened, especially at the                     Since
                                                                           Dahlin;                            must be provided with the University’s standards and procedures for
        department chair level.                             training is
                                                                           Tracking:                          tenure and with guidelines, including a timeline, for the tenure review
                                                            mandatory,
                                                                           PeopleSoft.                        process. In addition to web-based policies and guidelines, colleges
                                                            APS on
                                                                                                              and schools shall provide their tenure-track faculty opportunities for
                                                            Tenure
                                                                                                              annual training and information sessions on the tenure process.
                                                            Accountabil
                                                            ity.                                              Additional work needs accomplished here. While Department Chair
                                                                                                              training is planned, we should incorporate this training into Appendix
                                                                                                              B of the Laws of the Regents . The VPAAR’s office will work through
                                                                                                              this adding this additional expectation for department chairs with the
                                                                                                              Board of Regents in December 2006.




                                                                                                                                                                                1
                                                                                                     Critical,
                                                              Change in                    Monetary
                                                                                                    Important,
   #           RECOMMENDATION                 Category        policy or Locus              or HR                                           Policy Language
                                                                                                    or
                                                              practice?                    costs?   Desirable?
 Report
 page #
   1
   3    A random audit laws, policies,
        The university’s of tenure case and   Communicati
                                              Accountabilit   Practice      VPAAR,
                                                                            APS:           HR in
                                                                                           Human      Important
                                                                                                      Critical    (APS on Tenure Accountability)
Page 31 procedures for tenure and tenure-
     32 files should occur every five years   on -External;
                                              y and           and Policy;   VPAAR
                                                                            Provosts,      each
                                                                                           resources              3. Random “Audit” or Examination
        to ensure policies should be
        related processes are being easily    Communicati
                                              Transparenc     APS on
                                                              Since audit   initiate and
                                                                            VCACs          departme
                                                                                           and                    In order to insure that tenure policies are being followed, a random
        accessible to not only the            on -Internal    Tenure        coordinate     nt and IT,
        followed, perhaps conducted by        y               is                           financial              “audit” or examination of tenure case files from across the system
                                                                            with
        candidates for tenure but to or
        an external group of faculty the                      Accountabil
                                                              mandatory,                   time to                shall be undertaken at least every five years. This examination shall
                                                                            campuses.
        public in general by methods such
        consultants.                                          ity on
                                                              APS                          author                 be conducted in such a way as not to disclose the names of
        as posting them on campus or                          Tenure                       and                    individual faculty members involved. The president may designate a
        system Web sites. This increased                      Accountabil                  ongoing                consulting group, the University Internal Audit Office, experts from
        accessibility will help underscore                    ity.                         oversight;             other institutions, or another suitable group to undertake this
        the transparency that currently                                                    startup &              examination. If problems are uncovered, appropriate actions shall
        characterizes the process.                                                         ongoing                be taken to address the problems and to prevent their reoccurrence.
                                                                                           updates.               The findings and any actions taken shall be reported to the Board of
                                                                                                                  Regents.
                                                                                                                  The president or a chancellor (if limited to a campus) may require a
                                                                                                                  similar analysis of the post-tenure review process. Annual collection
                                                                                                                  and reporting of data on the outcome of post-tenure reviews is
                                                                                                                  already required in the APS on Post-tenure Review; these data may
                                                                                                                  be examined to identify trends and strengths and weaknesses of the
                                                                                                                  post-tenure review process. If problems are identified, appropriate
                                                                                                                  actions shall be taken to address the problems and to prevent their
                                                                                                                  reoccurrence. The findings and any actions taken shall be reported
                                                                                                                  to the Board of Regents.
   4    To the extent that differences in  Consistency Practice -           Primary        None      Critical     This involves a change in practice, rather than a policy change.
Page 57 practices among primary units                  Reinforce            units & all                           However, written criteria and standards are required by each primary
        exist, it is imperative that every             with web-            levels of                             unit. Consistency is maintained through the inclusion and review of
                                                                            review.
        primary unit/department continue               based                                                      the primary unit criteria as part of the dossier review. The
        to apply these practices                       training.                                                  requirement that these criteria be included in the dossier is
        consistently to all tenure                                                                                contained in the APS on Standards, Processes, and
        candidates within that department.                                                                        Procedures:
                                                                                                                  (3) A statement describing the procedures followed and actions
                                                                                                                  taken by the unit making the recommendation, including the
                                                                                                                  reasons for the recommendation and any dissenting statements
                                                                                                                  from the recommendation (this statement must include the results of
                                                                                                                  any vote taken); THE PRIMARY UNIT CRITERIA MUST ALSO BE
                                                                                                                  INCLUDED IN THE DOSSIER.




                                                                                                                                                                                   2
                                                                                                    Critical,
                                                                Change in                 Monetary
                                                                                                   Important,
   #           RECOMMENDATION                  Category         policy or Locus           or HR                                           Policy Language
                                                                                                   or
                                                                practice?                 costs?   Desirable?
 Report
 page #
   1
   5    The university’s laws, policies, and   Communicati      Practice    VPAAR,
                                                                            VPAAR         HR in
                                                                                          None       Important   This involves a change in practice, rather than a policy change. It
     57 The chairs for tenure
Page 31 proceduresof the Vice and tenure-      on -External;
                                                  - Internal;   and Policy; Provosts,     each                   was agreed that both the Vice Chancellors for Academic Affairs and
        related processes should be easily
        Chancellor’s Advisory Committee        Communicati
                                               Consistency      APS on      VCACs         departme               the VCAC Chairs should meet.
        accessiblecommittee) the each
        (or similar to not only from           on -Internal     Tenure                    nt and IT,
        campus should meet but to the
        candidates for tenure at least                          Accountabil               time to
        annually to discuss methods such
        public in general by policies and                       ity                       author
        as posting them on campus or
        potential changes to help increase                                                and
        system Weband the sharing of
        consistency sites. This increased                                                 ongoing
        accessibility will help underscore
        best practices with respect to                                                    oversight;
        the transparency that currently
        tenure-related practices.                                                         startup &
   6    characterizes the process.
        As part of the orientation and     Mentoring            Practice      VPAAR       ongoing Critical
                                                                                          Human                  (APS on Standards, Processes, and Procedures )
Page 57 mentoring process, new hires       and Training         and Policy;   and         updates.
                                                                                          resources              THE DOSSIER EACH CANDIDATE FOR REAPPOINTMENT,
        should be provided with a sample                        Write into    Faculty                            TENURE OR PROMOTION,ASSISTED BY The head of the primary
        tenure dossier so that they might                       new APS       Council =                          unit making the recommendation, shall prepare a comprehensive
        familiarize themselves with its                         on Faculty    policy                             dossier on the candidate for submission to the group or individual
        content, format, etc. as well as a                      Developme     changes;                           making both the first and second level review. THE PRIMARY UNIT
        tenure review timeline specific to                      nt            VCs and                            OR THE DEAN SHOULD PROVIDE TEMPLATES OR MODELS OF
        the candidate’s case as early in                                      deans =
                                                                                                                 GOOD DOSSIERS TO GUIDE CANDIDATES IN DOSSIER
        the tenure process as possible.                                       implement
                                                                                                                 PREPARATION. The dossier shall include the following materials:
                                                                              a-tion
                                                                                                                 (1) Evidence concerning the teaching ability of the candidate
                                                                                                                 including, if available, results of student evaluations AND AT LEAST
                                                                                                                 TWO OTHER TYPES OF EVALUATION OF TEACHING (SEE THE
                                                                                                                 ADMINISTRATIVE POLICY STATEMENT “MULTIPLE MEANS OF
                                                                                                                 TEACHING EVALUATION FOR EXAMPLES OF THE TYPES OF
                                                                                                                 EVALUATIVE MATERIAL THAT CAN BE USED);

                                                                                                                 (2) A description and evaluation of the candidate's scholarly and
                                                                                                                 creative work, research, clinical activity, and service to the
                                                                                                                 University and/or community; THE CANDIDATE ALSO PROVIDES
                                                                                                                 A SELF-EVALUATION OR STATEMENT FOR EACH AREA.

                                                                                                                 (3) A statement describing the procedures followed and actions
                                                                                                                 taken by the unit making the recommendation, including the
                                                                                                                 reasons for the recommendation and any dissenting statements
                                                                                                                 from the recommendation (this statement must include the results of
                                                                                                                 any vote taken); THE PRIMARY UNIT CRITERIA MUST ALSO BE
                                                                                                                 INCLUDED IN THE DOSSIER.



                                                                                                                                                                                 3
                                                                                                 Critical,
                                                               Change in               Monetary
                                                                                                Important,
   #           RECOMMENDATION                  Category        policy or Locus         or HR                                            Policy Language
                                                                                                or
                                                               practice?               costs?   Desirable?
 Report
 page #
   1
   6    The university’s laws, policies, and   Communicati     Practice    VPAAR,      HR in      Important   (4) THE FINDINGS OF THE COMPREHENSIVE REVIEW, WHICH
Page 31 procedures for tenure and tenure-
     57                                        on -External;   and Policy; Provosts,   each                   DETAILED ANY AREAS THAT NEEDED STRENGTHENING IN
Cont'd related processes should be easily      Communicati     APS on      VCACs       departme               ORDER TO MAKE REASONABLE PROGRESS TOWARD
        accessible to not only the             on -Internal    Tenure                  nt and IT,             TENURE. IF SIGNIFICANT WEAKNESSES WERE IDENTIFIED IN
        candidates for tenure but to the                       Accountabil             time to                THE COMPREHENSIVE REVIEW, IT MAY BE HELPFUL FOR THE
        public in general by methods such                      ity                     author                 VARIOUS LEVELS OF REVIEW TO ADDRESS THE EXTENT TO
        as posting them on campus or                                                   and                    WHICH THE CANDIDATE HAS OVERCOME THOSE
        system Web sites. This increased                                               ongoing                WEAKNESSES.
        accessibility will help underscore                                             oversight;             (45) An explanation, in the case of a new appointment, of why the
        the transparency that currently                                                startup &              unit would benefit by adding a member who has expertise in the
        characterizes the process.                                                     ongoing                area of the candidate; and
                                                                                       updates.
                                                                                                              (56) The details, in the case of a new appointment, of the search
                                                                                                              procedure that yielded the name of the candidate and detailed
                                                                                                              evidence that a diligent and sincere effort was made to locate
                                                                                                              qualified UNDERREPRESENTED women and minority candidates.

                                                                                                              (Timeline provision is explicit in the APS on Mentoring and Faculty
                                                                                                              Development . )
   7    The university should consider      Peer Review        Policy;     APS                   Desirable    This recommendation was not implemented in its exact form.
Page 57 providing a small honorarium to                        Move                                           (APS on Standards, Processes, and Procedures)
        those who write external letters in                    Processes                                      (7) The evaluations in writing of scholars from outside the University
        support of the overall tenure                          and                                            and from various locations who are qualified to judge the candidate.
        process and to encourage the                           Procedures                                     Such outside evaluations are mandatory in cases of
        external reviewers to write those                      from                                           recommendations for tenure and promotion. (The candidate will be
        letters.                                               Regental                                       asked to provide names of scholars that should be considered in
                                                               Law                                            selecting external reviewers.) SELECTION OF EXTERNAL
                                                               Appendix A                                     EVALUATORS SHALL BE UNDERTAKEN BY THE DEPARTMENT
                                                               into a                                         IN CONSULTATION WITH THE CANDIDATE. A UNIFORM
                                                               revised                                        SELECTION PROCESS SHALL BE IDENTIFIED IN PRIMARY
                                                               APS on                                         UNIT BYLAWS AND FOLLOWED CONSISTENTLY BY THE
                                                               Implementa                                     PRIMARY UNIT. CANDIDATES SHALL BE GIVEN THE
                                                               tion of                                        OPPORTUNITY TO SUGGEST POSSIBLE EVALUATORS AND
                                                               Regent                                         MAY ALSO INDICATE SPECIFIC SCHOLARS TO EXCLUDE
                                                               Policies on                                    FROM CONSIDERATION BECAUSE THEIR EVALUATIONS
                                                               Tenure                                         MIGHT BE PREJUDICED AGAINST THE CANDIDATE. PRIMARY
                                                                                                              UNIT BYLAWS WILL DESCRIBE THE PROCESS USED IN THE
                                                                                                              DEPARTMENT REGARDING THE SELECTION OF EXTERNAL
                                                                                                              EVALUATORS. CARE MUST BE TAKEN TO EXCLUDE ANY
                                                                                                              EVALUATORS WHOSE EVALUATIONS MIGHT CONSTITUTE A
                                                                                                              CONFLICT OF INTEREST.

                                                                                                                                                                                4
                                                                                                 Critical,
                                                               Change in               Monetary
                                                                                                Important,
   #           RECOMMENDATION                  Category        policy or Locus         or HR                                           Policy Language
                                                                                                or
                                                               practice?               costs?   Desirable?
 Report
 page #
   1
   7    The university’s laws, policies, and   Communicati     Practice    VPAAR,      HR in      Important   A MINIMUM OF SIX EXTERNAL LETTERS SHALL BE ADDED TO
Page 31 procedures for tenure and tenure-
     57                                        on -External;   and Policy; Provosts,   each                   THE FILE.ALL LETTERS THAT ARE RECEIVED MUST BE
Cont'd related processes should be easily      Communicati     APS on      VCACs       departme               INCLUDED IN THE FILE. THESE LETTERS MUST BE TREATED
        accessible to not only the             on -Internal    Tenure                  nt and IT,             AS CONFIDENTIAL; THEY SHALL NOT BE SHARED WITH THE
        candidates for tenure but to the                       Accountabil             time to                CANDDATE, THOUGH A REDACTED SUMMARY OF THE
        public in general by methods such                      ity                     author                 EVALUATON SHALL BE SHARED IN WRITING WITH THE
        as posting them on campus or                                                   and                    CANDIDATE. THE PRIMARY UNIT MAY OFFER EXTERNAL
        system Web sites. This increased                                               ongoing                EVALUATORS A MODEST STIPEND FOR THEIR WORK.
   8    accessibility will help underscore
        Mentoring sessions between junior      Mentoring    Practice                   oversight;             This recommendation was not implemented in its exact form.
        faculty and their that currently
Page 57 the transparencymentor(s) should       and Training and Policy;                startup &              (APS on Mentoring and Faculty Development)
        characterizes the process.
        be documented.                                      Write into                 ongoing
                                                            new APS                    updates.                Instead, candidates may request additional feedback from the
                                                            on Faculty                                        primary unit in the second and any subsequent year. Department
                                                            Developme                                         chairs/unit heads have the responsibility to assist any tenure-track
                                                            nt                                                faculty member who requests a mentor, to locate an appropriate
                                                                                                              mentor on the campus. In some units, it may be helpful to identify
                                                                                                              an external mentor from another CU campus or from outside the
                                                                                                              university. External assistance, however, cannot be assured. If the
                                                                                                              mentoring program is formal, records of the dates, times, and
                                                                                                              general subjects of the mentoring sessions should be documented.




                                                                                                                                                                               5
                                                                                                     Critical,
                                                                 Change in                 Monetary
                                                                                                    Important,
   #            RECOMMENDATION                   Category        policy or Locus           or HR                                            Policy Language
                                                                                                    or
                                                                 practice?                 costs?   Desirable?
 Report
 page #
   1
   9    A formal policy laws, be
        The university’sshouldpolicies, and      Communicati
                                                 Accountabilit   Practice
                                                                 Policy;       VPAAR,
                                                                               VPAAR       HR into
                                                                                           Time       Important   (APS on Standards, Processes, and Procedures)
     57 established to tenure and tenure-
Page 31 procedures fordetermine the              on -External;
                                                 y and           and Policy;
                                                                 Write into    Provosts,
                                                                               and         each
                                                                                           draft
                                                                                                                  After appropriate consideration, and under special circumstances,
        related processes should be easily
        eligibility of candidates for hire for   Communicati
                                                 Transparenc     APS APS
                                                                 new on        VCACs
                                                                               faculty     departme
                                                                                           language
                                                                                                                  tenure may be awarded by the Board of Regents in less than seven
        accessible to to reducethe
        tenure credit not only the               on -Internal
                                                 y;              Tenure
                                                                 on Tenure     council     nt and IT,
                                                                                           for APS.
                                                                                                                  years. Tenure decisions made sooner than the seventh year may
        candidates for tenure but to as the
        probationary period as well the          Consistency;    Accountabil               time to
                                                                                                                  be the result of a faculty member hired from another institution who
        amount general by methods
        public inof credit that will be such     Communicati     ity Amend
                                                                 ity;                      author
                                                                                                                  has been granted credit on the tenure clock for years of professional
        as posting them on campus or
        awarded.                                 on-Internal     standards                 and
                                                                                                                  employment. Normally no more than three years of credit for service
        system Web sites. This increased                         in Appendix               ongoing
                                                                                                                  in the ranks of assistant, associate, or full professor may be granted;
        accessibility will help underscore                       A of Laws                 oversight;
                                                                                                                  the years of credit should be documented in the letter of offer. Once
        the transparency that currently                          of the                    startup &
                                                                                                                  granted, years of credit may not be rescinded.
        characterizes the process.                               Regents                   ongoing
                                                                                           updates.               Tenure - Tenure may be awarded only to faculty members with
                                                                                                                  demonstrated meritorious performance in each of the three areas of
                                                                                                                  teaching, research or creative work, and service, and demonstrated
                                                                                                                  excellence in either teaching, or research or creative work, except
                                                                                                                  that faculty in the School of Medicine must meet the standards of the
                                                                                                                  School that were approved by the Board of Regents on August 7,
                                                                                                                  1997. The process leading to award of tenure is a summary
                                                                                                                  evaluation of a faculty member’s cumulative performance and is a
                                                                                                                  process that is separate and distinct from the annual merit
                                                                                                                  performance evaluation. In the School of Medicine, tenure may be
                                                                                                                  awarded only to faculty members with national and international
                                                                                                                  reputations for academic excellence who are among the best in their
                                                                                                                  field of academic endeavor and who have demonstrated excellence
                                                                                                                  in scholarship and demonstrated excellence in, and dedication to,
                                                                                                                  teaching (as further defined in the rules of the School of Medicine).

                                                                                                                  Professional/administrative service and/or clinical activities should
                                                                                                                  be weighed into any decision regarding tenure, but such activities in
                                                                                                                  the absence of significant accomplishments in both teaching and
                                                                                                                  scholarship are not an adequate basis for tenure.




                                                                                                                                                                                     6
                                                                                                        Critical,
                                                                  Change in                  Monetary
                                                                                                      Important,
   #             RECOMMENDATION                   Category        policy or Locus            or HR                                             Policy Language
                                                                                                      or
                                                                  practice?                  costs?   Desirable?
 Report
 page #
   1
   10    The university should policies,
         The university’s laws, clarify its and   Communicati
                                                  Accountabilit   Practice       VPAAR,
                                                                                 Possibly    HR in
                                                                                             Human       Important
                                                                                                         Critical    (APS on Standards, Processes, and Procedures)
Page 31 procedures for tenure and tenure-
      58 policy on standards for early            on -External;
                                                  y and           and Policy;
                                                                       Policy:   Provosts,
                                                                                 Regental    each
                                                                                             resources
         tenure processes should be easily
         related and communicate current          Communicati
                                                  Transparenc     APS on
                                                                  correct        VCACs
                                                                                 policy;     departme
                                                                                             to locate               Early Tenure. The standards of performance that apply to faculty on
         accessible to all campuses.
         policy across not only the               on -Internal
                                                  y;              Tenure
                                                                  campus         VPAAR,      nt and IT,
                                                                                             and                     the seven-year tenure clock apply to faculty who come up for early
         candidates for tenure but to the         Consistency;    Accountabil
                                                                  information    VCAAs,      time to all
                                                                                             correct                 tenure. They must have a record of achievement in teaching,
         public in general by methods such        Communicati     ity policies
                                                                  and            and         author
                                                                                             reference               research or creative work, clinical activity, and service that is equal
         as posting them on campus or             on-Internal     on             faculty     and
                                                                                             s to                    to the record expected of a faculty member coming up in the seventh
         system Web sites. This increased                         websites;      council.    ongoing
                                                                                             requiring               year. Regent policy calls for meritorious performance in teaching,
         accessibility will help underscore                       implement                  oversight;
                                                                                             a higher                research/creative work, and service and excellence in either
         the transparency that currently                          practice                   startup &
                                                                                             standard.               teaching or research/creative work. Additional criteria or higher
         characterizes the process.                               systemwide                 ongoing                 standards may not be applied to candidates for early tenure.
                                                                  . See                      updates.                Department chairs and colleagues have a responsibility to advise
                                                                  recommend                                          tenure-track faculty on the wisdom of coming up for early tenure and
                                                                  ation 9.                                           should not encourage any colleague to stand for early tenure unless
                                                                                                                     they are positive the record is unequivocally tenureable. An
                                                                                                                     unsuccessful candidate for early tenure may reapply with the
                                                                                                                     existing tenure clock.
  11    A review of university tenure             Accountabilit   Practice       VPAAR       Considera Critical      (APS on Tenure Accountability)
Page 59 policies and processes should             y and           and Policy:    and         ble human
                                                                                                                     Ten Year Review. Once every 10 years or more often if deemed
        occur on no more than a 10-year           Transparenc     Write into     faculty     resources
                                                                                                                     necessary by the Board of Regents or the president or the University
        cycle.                                    y               new APS        council.    and staff
                                                                                                                     System Faculty Council, the University shall undertake a review of
                                                                  on Tenure                  support.
                                                                                                                     its tenure policies and procedures. This review will be an
                                                                  Accountabil
                                                                                                                     opportunity to assess the overall effectiveness of the tenure process
                                                                  ity
                                                                                                                     and its results. Campus committees shall review campus policies,
                                                                                                                     procedures and practices. Included will be a review of the
                                                                                                                     summaries of the past decade’s post-tenure reviews.
                                                                                                                     Representatives of the campuses shall review with the vice
                                                                                                                     president for academic affairs and research and Faculty Council
                                                                                                                     representatives the tenure policies and procedures. A summary of
                                                                                                                     campus findings shall be reported to the Board of Regents. Best
                                                                                                                     practices identified in this review shall be disseminated to all
                                                                                                                     campuses; the following year, the deans shall report whether these
                                                                                                                     best practices have been adopted in their college.




                                                                                                                                                                                       7
                                                                                                     Critical,
                                                               Change in                    Monetary
                                                                                                     Important,
   #           RECOMMENDATION                  Category        policy or Locus              or HR                                          Policy Language
                                                                                                     or
                                                               practice?                    costs?   Desirable?
 Report
 page #
   1
   12    The university’s laws, develop an
         The university should policies, and   Communicati
                                               Accountabilit   Practice           HR in
                                                                              VPAAR,
                                                                                  Significant Important
                                                                              Primary         Critical            (APS on Program Review)
      60 administrative tenure and tenure-
Page 31 procedures forpolicy statement         on -External;
                                               y and           and Policy;
                                                                    Policy.       each
                                                                              Provosts,
                                                                                  human
                                                                              units
         related processes should beof
         that requires a reevaluation easily   Communicati
                                               Transparenc     APS onAPS
                                                               Revise             departme
                                                                              VCACs
                                                                                  resources.
                                                                              system-                             2. Review of unit’s criteria for reappointment, tenure, and promotion
         accessible to not only the
         primary unit criteria for granting    onMentoring
                                               y; -Internal    Tenure
                                                               on program         nt and IT,
                                                                              wide;                               and post-tenure review, if any, to determine whether these criteria
         tenure, along tenure related
         candidates forwith the but to the     and Training    Accountabil
                                                               reviews;           time to
                                                                              accounta-                           (1) reflect appropriate and current standards of professional
         public in general by methods such
         mentoring and faculty                                 ity
                                                               Write into         author
                                                                              bility with                         performance and (2) serve to ensure that faculty have the
         as posting them on campusevery
         development programs, by or                           new APS            and
                                                                              deans and                           professional competence needed to achieve the goals of the
         primary unit sites. This increased
         system Weband a re-approval by                        on Tenure          ongoing
                                                                              VCAAs.                              department, college/school, campus and the Board of Regents.
         accessibility willchancellors of
         deans and vice help underscore                        Accountabil        oversight;
                                                                                                                  Criteria that do not meet these two qualifications must be revised by
         the transparency as part of
         academic affairs that currently                       ity                startup &
                                                                                                                  the unit and approved by appropriate levels of administration.
         characterizes thewhich happens
         program review, process.                                                 ongoing
         on a seven-year cycle.                                                   updates.
   13    Since tenure is a process that     Accountabilit Practice    Institution Staff time Critical             (APS on Tenure Accountability)
Page 67 begins with hiring, continues       y and         and Policy; al          in IR and
        though the probationary period      Transparenc Write into research HR.                                   Since the tenure process begins with hiring, continues through the
        and culminates with the tenure      y;            new APS     directors                                   probationary period and culminates with the tenure review, data
        review, data should be collected    Continuous on Tenure and                                              shall be collected on a systematic, ongoing basis on attrition rates
        on a systematic, ongoing basis on Improvement Accountabil VPAAR.                                          throughout the entire process, Data shall be collected every year on
        both attrition rates throughout the ;             ity                                                     each cohort of tenure-track faculty through the year of the tenure
        entire process, as well as the      Communicati                                                           decision (usually the seventh year). The campus Institutional
        specific results of tenure votes,   on-Internal;                                                          Research Offices shall be primarily responsible for collecting these
        whether unanimous or split, at      Communicati                                                           data from the appropriate academic units. Included will be the
        each level of review. These data on-External                                                              numbers of applicants in the original hiring pool, as reported in the
        should be used to improve the                                                                             Applicant Flow Forms, as well as the number who leave the
        process that culminates in the                                                                            institution (and the reasons if known). Data shall be collected on
        granting of tenure.                                                                                       faculty at Comprehensive Review, on faculty who come up for
                                                                                                                  tenure earlier than the usual probationary period, on faculty in the
                                                                                                                  tenure decision year who are granted or denied tenure, and on
                                                                                                                  tenure votes, whether unanimous or split, at each level of review.
                                                                                                                  Whenever possible, exit interviews shall be conducted by human
                                                                                                                  resources.
                                                                                                                  These data shall be used at the ten-year review and may be used at
                                                                                                                  other times deemed necessary by the chancellor, the president, or
                                                                                                                  the Board of Regents to examine tenure rates and to examine the
                                                                                                                  efficacy of recruitment, retention, mentoring and faculty development
                                                                                                                  activities. All data collection and reporting processes shall be
                                                                                                                  conducted in such a way as not to disclose the names of the
                                                                                                                  individual faculty members involved.




                                                                                                                                                                                   8
                                                                                                    Critical,
                                                                Change in                 Monetary
                                                                                                   Important,
   #            RECOMMENDATION                  Category        policy or Locus           or HR                                            Policy Language
                                                                                                   or
                                                                practice?                 costs?   Desirable?
 Report
 page #
   1
   14    In cases where laws, policies,
         The university’s University of and     Communicati
                                                Continuous      Practice      VPAAR,
                                                                              VPAAR       HR in
                                                                                          Human      Important   (APS on Tenure Accountability)
Page 31 procedures for tenure and tenure-
      76 Colorado policies do not align with    on -External;
                                                Improvement     and Policy;   Provosts,
                                                                              and         each
                                                                                          resources.
                                                                                                                 Ten Year Review. Once every 10 years or more often if deemed
         related processes should be easily
         best practices, they should be         Communicati     APS on
                                                                Write into    VCACs
                                                                              faculty     departme
                                                                                                                 necessary by the Board of Regents or the president or the University
         accessible to not only the closer
         reviewed and brought into              on -Internal    Tenure
                                                                new APS       council     nt and IT,
                                                                                                                 System Faculty Council, the University shall undertake a review of
         candidates where appropriate.
         agreement for tenure but to the                        Accountabil
                                                                on Tenure                 time to
                                                                                                                 its tenure policies and procedures. This review will be an
         public in general by methods such                      ity
                                                                Accountabil               author
                                                                                                                 opportunity to assess the overall effectiveness of the tenure process
         as posting them on campus or                           ity                       and
                                                                                                                 and its results. Campus committees shall review campus policies,
         system Web sites. This increased                                                 ongoing
                                                                                                                 procedures and practices. Included will be a review of the
         accessibility will help underscore                                               oversight;
                                                                                                                 summaries of the past decade’s post-tenure reviews.
         the transparency that currently                                                  startup &
                                                                                                                 Representatives of the campuses shall review with the vice
         characterizes the process.                                                       ongoing
                                                                                                                 president for academic affairs and research and Faculty Council
                                                                                          updates.
                                                                                                                 representatives the tenure policies and procedures. A summary of
                                                                                                                 campus findings shall be reported to the Board of Regents. Best
                                                                                                                 practices identified in this review shall be disseminated to all
                                                                                                                 campuses; the following year, the deans shall report whether these
                                                                                                                 best practices have been adopted in their college.
                                                                                                                 Creating Consistency of Practice. When a procedural issue arises
                                                                                                                 during a tenure review and there is no specific policy guidance to
                                                                                                                 address the issue, the issue should be highlighted and raised to the
                                                                                                                 level of the vice chancellor for academic affairs who shall consult
                                                                                                                 with the vice president for academic affairs and research on correct
                                                                                                                 practice. The vice president shall retain a file of such issues so that
                                                                                                                 subsequent cases may be treated in a consistent manner. If the gap
                                                                                                                 in process appears with some regularity, system administration shall
                                                                                                                 work with faculty governance to revise procedures to address this
                                                                                                                 gap.
  15    All new hires should be required to     Accountabilit   Practice     Human    Nominal       Critical     (APS on Faculty Appointments: Letters of Offer and Contracts)
Page 77 sign a Statement of Responsibility      y and           and Policy; resources                            The language from Article 5.1 of the Laws of the Regents will be
        outlining their responsibilities upon   Transparenc     Write into                                       incorporated into this policy statement. The Faculty Council Faculty
        hire. (Please see Appendix D for a      y;              new APS                                          Personnel Committee is in the process of drafting this language
        sample form.)                           Communicati     on Tenure                                        change and will meet on Friday, November 3 to work through this
                                                on-Internal;    Accountabil                                      change.
                                                Communicati     ity using
                                                on-External     Regent Law
                                                                Article 5.D.




                                                                                                                                                                                    9
                                                                                                     Critical,
                                                                Change in                  Monetary
                                                                                                    Important,
   #            RECOMMENDATION                  Category        policy or Locus            or HR                                            Policy Language
                                                                                                    or
                                                                practice?                  costs?   Desirable?
 Report
 page #
   1
   16    The university’s laws, policies, and
         The development of faculty is          Communicati
                                                Mentoring       Practice      VPAAR,
                                                                              President    HR in
                                                                                           Human      Important
                                                                                                      Critical    (APS on Mentoring and Faculty Development)
      80 critical to the role and and tenure-
Page 31 procedures for tenure mission of        on -External;
                                                and Training    and Policy;   Provosts,
                                                                              and          each
                                                                                           resources              The continuous professional development of faculty, from hiring,
         related processes should be easily
         the overall university. Therefore      Communicati     APS on
                                                                Write into    VCACs
                                                                              chancellor   departme               through the tenure process, promotion, and post-tenure review is
         accessible to not only the be
         adequate funding needs to              on -Internal    Tenure
                                                                new APS       s            nt and IT,             necessary for the University to enhance its investment in faculty.
         candidates for tenure but to the
         provided for these activities                          Accountabil
                                                                on Faculty                 time to                The strength of the University, in terms of student learning
         through general by methods
         public inthe faculty member’s such                     ity
                                                                Developme                  author                 (teaching), the creation of new knowledge (research) and service to
         as posting them on campus or
         career. This may require a multi-                      nt                         and                    the university, the community and the profession depends upon an
         year plan to sites. This increased
         system Webreallocate and/or                                                       ongoing                intellectually vigorous faculty constantly updating its skills and
         accessibility will help underscore
         develop resources.                                                                oversight;             expertise. The purpose of this policy is to outline processes for key
         the transparency that currently                                                   startup &              areas of faculty development. The implementation of this policy
         characterizes the process.                                                        ongoing                requires a financial commitment.
   17    Campuses or colleges/schools           Mentoring       Practice      VPAAR,       updates. Critical
                                                                                           Human                  (APS on Mentoring and Faculty Development)
Page 81 should develop means to identify        and Training;   and Policy;   VCAAs,       resources.
                                                                                                                  Information provided at the time of hiring, tenure-track faculty must
         best practices for coaching tenure-    Communicati     Write into    and
                                                                                                                  be provided with the University’s standards and procedures for
         track faculty through the tenure       on-Internal;    new APS       faculty
                                                                                                                  tenure and with guidelines, including a timeline, for the tenure review
         process. The administration            Continuous      on Faculty    council.
                                                                                                                  process. In addition to web-based policies and guidelines, colleges
         should disseminate these best          Improvement     Developme
                                                                                                                  and schools shall provide their tenure-track faculty opportunities for
         practices across all campuses.                         nt
                                                                                                                  annual training and information sessions on the tenure process.
                                                                                                                  C. Mentoring
                                                                                                                  A mentor is an individual who provides career development
                                                                                                                  counseling, either formally or informally, to assist a pre-tenure
                                                                                                                  faculty member.
                                                                                                                  Mentoring opportunity(ies) refers to a range of professional
                                                                                                                  assistance provided to pre-tenure faculty on such subjects as the
                                                                                                                  tenure process, publishing, research grants, etc.
                                                                                                                  Tenure-track faculty need clear guidance about performance
                                                                                                                  expectations for tenure and may need mentoring to achieve tenure.
                                                                                                                  Ordinarily the obligation to provide reasonable mentoring
                                                                                                                  opportunities for tenure-track faculty rests with the primary units.
                                                                                                                  However, in some schools/colleges, it may make more sense for




                                                                                                                                                                                   10
                                                                                                  Critical,
                                                                Change in               Monetary
                                                                                                 Important,
   #            RECOMMENDATION                  Category        policy or Locus         or HR                                            Policy Language
                                                                                                 or
                                                                practice?               costs?   Desirable?
 Report
 page #
   1
   17    The university’s laws, policies, and   Communicati     Practice    VPAAR,      HR in      Important   the school/college, if not the primary unit, to take responsibility for
Page 31 procedures for tenure and tenure-
      81                                        on -External;   and Policy; Provosts,   each                   providing mentoring opportunities. Together, the dean and faculty of
Cont'd related processes should be easily       Communicati     APS on      VCACs       departme               each school/college shall determine whether to have unit-based
         accessible to not only the             on -Internal    Tenure                  nt and IT,             mentoring or school/college-based mentoring.
         candidates for tenure but to the                       Accountabil             time to
                                                                                                               (APS on Tenure Accountability)
         public in general by methods such                      ity                     author
         as posting them on campus or                                                   and                    Ten Year Review. Once every 10 years or more often if deemed
         system Web sites. This increased                                               ongoing                necessary by the Board of Regents or the president or the University
         accessibility will help underscore                                             oversight;             System Faculty Council, the University shall undertake a review of
         the transparency that currently                                                startup &              its tenure policies and procedures. This review will be an
         characterizes the process.                                                     ongoing                opportunity to assess the overall effectiveness of the tenure process
                                                                                        updates.               and its results. Campus committees shall review campus policies,
                                                                                                               procedures and practices. Included will be a review of the
                                                                                                               summaries of the past decade’s post-tenure reviews.
                                                                                                               Representatives of the campuses shall review with the vice
                                                                                                               president for academic affairs and research and Faculty Council
                                                                                                               representatives the tenure policies and procedures. A summary of
                                                                                                               campus findings shall be reported to the Board of Regents. Best
                                                                                                               practices identified in this review shall be disseminated to all
                                                                                                               campuses; the following year, the deans shall report whether these
                                                                                                               best practices have been adopted in their college.
  18    The university should initiate          Mentoring    Practice       VPAAR       Monetary Critical      (APS on Mentoring and Faculty Development)
Page 82 mentoring efforts aimed at              and Training and Policy;    and         and staff              Mentoring opportunity(ies) refers to a range of professional
        improving retention.                                 Write into     faculty     costs for              assistance provided to pre-tenure faculty on such subjects as the
                                                             new APS        council.    faculty                tenure process, publishing, research grants, etc.
                                                             on Faculty                 time.
                                                             Developme                  Related to             Tenure-track faculty need clear guidance about performance
                                                             nt                         recommen               expectations for tenure and may need mentoring to achieve tenure.
                                                                                        dation 16.             Ordinarily the obligation to provide reasonable mentoring
                                                                                                               opportunities for tenure-track faculty rests with the primary units.
                                                                                                               However, in some schools/colleges, it may make more sense for the
                                                                                                               school/college, if not the primary unit, to take responsibility for
                                                                                                               providing mentoring opportunities. Together, the dean and faculty of
                                                                                                               each school/college shall determine whether to have unit-based
                                                                                                               mentoring or school/college-based mentoring.




                                                                                                                                                                                 11
                                                                                                      Critical,
                                                                Change in                  Monetary
                                                                                                    Important,
   #            RECOMMENDATION                  Category        policy or Locus            or HR                                             Policy Language
                                                                                                    or
                                                                practice?                  costs?   Desirable?
 Report
 page #
   1
   19    The university’s laws, policies, and
         Post-tenure review should              Communicati
                                                Peer Review;    Practice      VPAAR,&
                                                                              VPAAR        Significant Important
                                                                                           HR in       Critical    (APS on Post-Tenure Review)
      83 continue to for tenure and tenure-
Page 31 procedures occur via faculty            on -External;
                                                Accountabilit   and Policy;   Provosts,
                                                                              faculty      each
                                                                                           increase
         related processes should be easily
         committees to ensure that the          Communicati
                                                y and           APS onAPS
                                                                Revise        VCACs
                                                                              council      departme
                                                                                           in faculty              Each campus will develop procedures for appropriate peer
         accessible to not only the
         process occurs via peer review         on -Internal
                                                Transparenc     Tenure
                                                                on Post-      taskforce.   nt and IT,
                                                                                           time for                evaluation during PTR and for appeals of the PTR evaluation, and
         candidates for tenure but to the
         (committee, not individual) and        y; Faculty      Accountabil
                                                                Tenure        Suggestio    time to
                                                                                           PTR and                 for granting PTR development awards. Any PTR procedures
         public in general by methods such
         should be subject to review at the     Development     ity
                                                                Review;       n to         author for
                                                                                           money                   developed at the college or department level must conform to the
         dean and them on campus or
         as postingvice chancellor levels.      ; Rigor;        Write into    include      and
                                                                                           incentives              campus procedures and this administrative policy statement. The
         system Web sites. Thischarged
         Each campus must be increased          Consistency     new APS       deans.       ongoing
                                                                                           and                     PTR evaluation will be conducted by appropriate faculty peers within
         accessibility willmore underscore
         with assuring a help rigorous                          on Faculty                 oversight;
                                                                                           developm                the campus, either the primary unit faculty or the faculty of the
         the transparency that currently
         process of evaluating faculty                          Developme                  startup &
                                                                                           ent.                    appropriate college personnel review committee. . . Every primary
         characterizesand strengthening
         performance the process.                               nt                         ongoing                 unit and reviewing body or person making recommendations
         faculty development. Strong                                                       updates.                concerning appointment, reappointment, tenure, and promotion
         consideration should be given to                                                                          shall strictly follow and apply the procedures and standards
         best practices used at Georgia                                                                            described herein. FAILURE TO ADHERE TO THESE
         State University. (Also see #34)                                                                          PROCEDURES AND STANDARDS MAY LEAD TO THE
                                                                                                                   IMPOSITION OF SANCTIONS. QUESTIONS ABOUT PROPER
                                                                                                                   PROCESSES AND PROCEDURES SHOULD BE DIRECTED TO
                                                                                                                   THE DEAN, FACULTY AFFAIRS OFFICE, OR VICE
                                                                                                                   CHANCELLOR FOR ACADEMIC AFFAIRS. Subject to
                                                                                                                   authorization and approval by the campus chief academic officer,
                                                                                                                   each primary unit shall develop specific written criteria and
                                                                                                                   procedures for measuring the performance of candidates in that
                                                                                                                   primary unit, which are consistent with the standards herein. These
                                                                                                                   approved criteria, called the "primary unit criteria," shall be subject
                                                                                                                   to periodic review and approval by the campus chief academic
                                                                                                                   officer. All primary unit criteria shall be in writing and shall be used
                                                                                                                   by the primary unit.
  20    Post-tenure review should be            Continuous      Practice    Same as        Same as    Critical     (APS on Post-Tenure Review)
Page 83 revised to provide incentives for       Improvement     and Policy. #19            #19
                                                                                                                   To contribute toward the developmental purpose of PTR, each
        faculty reward and development          ;               Revise APS
                                                                                                                   college and school shall have a PTR development fund to which
        and sanctions for faculty discipline    Accountabilit   on Post-
                                                                                                                   faculty undergoing PTR (or who have successfully completed PTR)
        and remediation. The university         y and           Tenure
                                                                                                                   may apply. A faculty committee shall make recommendations to
        should review the tools available       Transparenc     Review
                                                                                                                   the dean who shall make the final determination. In evaluating
        for both to ensure the desired          y; Rigor
                                                                                                                   these applications, the committee should consider the return on
        results are being achieved. These
                                                                                                                   investment to the college that might be anticipated. These modest
        tools should be effective enough
                                                                                                                   awards are designed to assist faculty by providing training, travel,
        to incentivize their use. (Also see
                                                                                                                   and other resources needed to move forward, as outlined in their
        #36)
                                                                                                                   Professional Plans. Colleges and schools shall develop their PTR
                                                                                                                   development fund from existing or new resources and shall begin
                                                                                                                   distributing funds by 2010.

                                                                                                                                                                                     12
                                                                                                   Critical,
                                                                 Change in               Monetary
                                                                                                  Important,
   #            RECOMMENDATION                   Category        policy or Locus         or HR                                           Policy Language
                                                                                                  or
                                                                 practice?               costs?   Desirable?
 Report
 page #
   1      The university’s laws, policies, and   Communicati     Practice    VPAAR,      HR in      Important   Sanctions
Page 31
   20     procedures for tenure and tenure-      on -External;   and Policy; Provosts,   each                   1. Ordinarily, in cases where the Development Plan has not
Page 83   related processes should be easily     Communicati     APS on      VCACs       departme               produced the desired results the faculty member will have his/her
Cont'd    accessible to not only the             on -Internal    Tenure                  nt and IT,             tenure revoked and be dismissed. Under certain circumstances,
          candidates for tenure but to the                       Accountabil             time to                other sanctions may be imposed. Possible sanctions include:
          public in general by methods such                      ity                     author                 suspension of pay, salary reduction, and demotion in rank.
          as posting them on campus or                                                   and
                                                                                                                 An appropriate faculty committee shall recommend sanctions. The
          system Web sites. This increased                                               ongoing
                                                                                                                chancellor makes the final determination of sanctions. If the
          accessibility will help underscore                                             oversight;
                                                                                                                chancellor's decision is to recommend revocation of tenure and
          the transparency that currently                                                startup &
                                                                                                                dismissal of the faculty member to the Board of Regents, the Laws
          characterizes the process.                                                     ongoing
                                                                                                                of the Regents provide the faculty member with an opportunity for a
                                                                                         updates.
                                                                                                                hearing and set other conditions for handling such cases. (See
                                                                                                                Laws of the Regents, Article 5.C.1 and 5.C.4; and 8/27/66 Regent
                                                                                                                Action adopting 1940 AAUP Statement on Academic Freedom and
                                                                                                                Tenure).
                                                                                                                Revocation of tenure and dismissal for the cause of demonstrable
                                                                                                                professional incompetence has long been recognized policy at the
                                                                                                                University of Colorado, and across higher education in the United
                                                                                                                States.
                                                                                                                Professional incompetence is defined to mean the failure to perform
                                                                                                                teaching, research/creative works, and service duties in a
                                                                                                                consistent and satisfactory professional manner. A judgment of
                                                                                                                professional incompetence is based upon peer review of the faculty
                                                                                                                member's performance. The PTR process provides such peer
                                                                                                                review. (Other causes for dismissal also exist and are outlined in
                                                                                                                Article 5.C.1 of the Laws of the Regents.)
  21    Annual review should be                  Peer Review; Practice       Deans     No          Critical     This already occurs and is documented in the APS on Annual
Page 85 conducted through a peer-review          Consistency and Policy;     and Chief                          Evaluation of Faculty . However the matter of following the rules is
        process, consistent with regent                       Revise APS     Academic                           covered in the language on Individual Accountability which will be
        policy.                                               on Annual      Officers                           added into the APS on Tenure Accountability.
                                                              Merit
                                                              Adjustment
                                                              s for
                                                              Faculty




                                                                                                                                                                               13
                                                                                                     Critical,
                                                                Change in                 Monetary
                                                                                                   Important,
   #            RECOMMENDATION                  Category        policy or Locus           or HR                                              Policy Language
                                                                                                   or
                                                                practice?                 costs?   Desirable?
 Report
 page #
   1
   22    The university’s laws, policies, and
         Annual review should be changed        Communicati
                                                Rigor;          Practice      VPAAR,      HR in
                                                                                          Significant Important
                                                                                                      Critical    This recommendation was not accepted by the faculty in its original
Page 31 procedures for tenure and tenure-
      85 to include regular assessment of       on -External;
                                                Mentoring       and Policy;   Provosts,
                                                                              faculty     each                    form. Instead, the annual merit forms will state explicitly that there is
         the faculty member’s progress
         related processes should be easily     Communicati
                                                and Training;   APS onAPS
                                                                Revise        VCACs
                                                                              council     departme                no link between the annual merit review process and the tenure
         accessible to not only the
         toward meeting the standards for       on -Internal
                                                Communicati     Tenure
                                                                on Annual     and         nt and IT,              evaluation process.
         candidatesand tenure but to the a
         promotion for tenure, including        on-Internal;    Accountabil
                                                                Merit         implement   time to
         review of achievements and such
         public in general by methodsgaps       Continuous      ity
                                                                Adjustment    a-tion in   author                  (APS on Standards, Processes, and Procedures)
         as posting them on campus or
         and a discussion of needed             Improvement     s for         primary     and
                                                                                                                  Comprehensive Review. Each tenure-track faculty member below
         system Web sites. This increased
         changes. Chairs and departmental                       Faculty       units       ongoing
                                                                                                                  the rank of associate professor shall be evaluated in a
         accessibilityinvolved in annual
         committees will help underscore                                                  oversight;
                                                                                                                  comprehensive manner – at the primary unit, dean’s level, and vice
         the transparency that currently in
         merit evaluations need to keep                                                   startup &
                                                                                                                  chancellor for academic affairs’ level – at least once during the
         characterizes the process. process
         mind the larger evaluative                                                       ongoing
                                                                                                                  tenure probationary period apart from the review for award of tenure.
         of tenure and provide accurate                                                   updates.
                                                                                                                  Such evaluation may include extramural evaluation of the candidate,
         feedback to tenure-track faculty,
                                                                                                                  as determined by the primary unit’s policy. Each faculty member
         indicating concerns about the
                                                                                                                  shall be informed orally and in writing of the results of the evaluation.
         tenure record to junior faculty and
                                                                                                                  The written evaluation shall comment on the areas of strength and
         indicated progress toward
                                                                                                                  areas needing improvement in the candidate’s record and provide
         comprehensive review, tenure
                                                                                                                  clear guidance as to areas of improvement that must be made to
         review, and/or promotion. This
                                                                                                                  strengthen the candidate’s case for tenure. In the case where the
         same principle should be applied
                                                                                                                  candidate is found not to be on track for tenure and unlikely to be
         in annual evaluation of tenured
                                                                                                                  able to achieve the level of professional accomplishments required
         faculty in terms of their trajectory
                                                                                                                  for tenure, the campus
         toward promotion and a positive                                                                          chief academic officer shall remove the candidate from the tenure
         post-tenure review.                                                                                      track, inform the candidate in writing, and provide a terminal year of
                                                                                                                  employment. However, now faculty members may request feedback
                                                                                                                  on progress toward tenure beginning in the second year.
                                                                                                                    (APS on Mentoring and Faculty Development)
                                                                                                                  Advising on Progress toward Tenure. Tenure-track faculty members
                                                                                                                  receive specific feedback on their progress toward tenure at the
                                                                                                                  Comprehensive Review (usually in the fourth year). They may
                                                                                                                  request additional feedback from the primary unit in the second and
                                                                                                                  any subsequent year prior to the tenure decision (except the
                                                                                                                  academic year in which the Comprehensive Review is undertaken).
                                                                                                                  In this feedback process, the primary unit shall examine evidence
                                                                                                                  provided by the candidate of the candidate’s teaching,
                                                                                                                  research/creative work and clinical activity and service and make
                                                                                                                  suggestions for improvement in those areas where the record should
                                                                                                                  be stronger. These suggestions are not intended to provide the
                                                                                                                  level of specific formal feedback as is provided through the
                                                                                                                  Comprehensive Review. The primary unit may recommend that the
                                                                                                                  candidate work with senior faculty or with the teaching improvement
                                                                                                                  office or take advantage of other faculty development resources on
                                                                                                                  the campus. If the candidate elects these pre-tenure
                                                                                                                                                                                     14
                                                                                                    Critical,
                                                                 Change in               Monetary
                                                                                                  Important,
   #            RECOMMENDATION                   Category        policy or Locus         or HR                                             Policy Language
                                                                                                  or
                                                                 practice?               costs?   Desirable?
 Report
 page #
    1
    22    The university’s laws, policies, and   Communicati     Practice      VPAAR, HR in         Important    advising sessions, the candidate shall report this fact in the annual
Page 31 procedures for tenure and tenure-
       85                                        on -External;   and Policy;   Provosts, each                   report of professional activity (FRPA), but the content of these
Cont'd related processes should be easily        Communicati     APS on        VCACs     departme               consultations shall remain confidential unless the faculty member
          accessible to not only the             on -Internal    Tenure                  nt and IT,             elects otherwise.
    23    candidates for tenure but to the
          Just as the criteria for annual        Consistency;    Accountabil
                                                                 Practice      VPAAR, time to
                                                                                         Nominal Critical       This recommendation was not accepted by the faculty in its original
  Page public in general by methods such
          review and tenure review should        Rigor           ity Policy;
                                                                 and           faculty   author                 form. Instead, the annual merit forms will state explicitly that there is
   868    as posting them on campus or of
          be tied, the evaluative language                       Revise APS    council   and                    no link between the annual merit review process and the tenure
          system Web sites.should be
          the annual review This increased                       on Annual     and       ongoing                evaluation process.
          accessibility willthe evaluative
          consistent with help underscore                        Merit         implement oversight;
          the transparency that currently                                                                       (APS on Standards, Processes, and Procedures)
          language of tenure and promotion,                      Adjustment    a-tion in startup &
          characterizes theor not the faculty
          such as whether process.                               s for         primary   ongoing                Comprehensive Review. Each tenure-track faculty member below
          member is “on track toward                             Faculty       units     updates.               the rank of associate professor shall be evaluated in a
          excellence” in teaching or                                                                            comprehensive manner – at the primary unit, dean’s level, and vice
          research.                                                                                             chancellor for academic affairs’ level – at least once during the
                                                                                                                tenure probationary period apart from the review for award of tenure.
                                                                                                                Such evaluation may include extramural evaluation of the candidate,
                                                                                                                as determined by the primary unit’s policy. Each faculty member
                                                                                                                shall be informed orally and in writing of the results of the evaluation.
                                                                                                                The written evaluation shall comment on the areas of strength and
                                                                                                                areas needing improvement in the candidate’s record and provide
                                                                                                                clear guidance as to areas of improvement that must be made to
                                                                                                                strengthen the candidate’s case for tenure. In the case where the
                                                                                                                candidate is found not to be on track for tenure and unlikely to be
                                                                                                                able to achieve the level of professional accomplishments required
                                                                                                                for tenure, the campus chief academic officer shall remove the
                                                                                                                candidate from the tenure track, inform the candidate in writing, and
                                                                                                                provide a terminal year of employment.




                                                                                                                                                                                    15
                                                                                                   Critical,
                                                                 Change in               Monetary
                                                                                                  Important,
  #             RECOMMENDATION                   Category        policy or Locus         or HR                                           Policy Language
                                                                                                  or
                                                                 practice?               costs?   Desirable?
 Report
 page #
   1
   23     The university’s laws, policies, and   Communicati     Practice    VPAAR,      HR in      Important   However, now faculty members may request feedback on progress
Page 31
  Page    procedures for tenure and tenure-      on -External;   and Policy; Provosts,   each                   toward tenure beginning in the second year (APS on Mentoring)
  868     related processes should be easily     Communicati     APS on      VCACs       departme               Advising on Progress toward Tenure. Tenure-track faculty members
Cont'd    accessible to not only the             on -Internal    Tenure                  nt and IT,             receive specific feedback on their progress toward tenure at the
          candidates for tenure but to the                       Accountabil             time to                Comprehensive Review (usually in the fourth year). They may
          public in general by methods such                      ity                     author                 request additional feedback from the primary unit in the second and
          as posting them on campus or                                                   and                    any subsequent year prior to the tenure decision (except the
          system Web sites. This increased                                               ongoing                academic year in which the Comprehensive Review is undertaken).
          accessibility will help underscore                                             oversight;             In this feedback process, the primary unit shall examine evidence
          the transparency that currently                                                startup &              provided by the candidate of the candidate’s teaching,
          characterizes the process.                                                     ongoing                research/creative work and clinical activity and service and make
                                                                                         updates.               suggestions for improvement in those areas where the record should
                                                                                                                be stronger. These suggestions are not intended to provide the
                                                                                                                level of specific formal feedback as is provided through the
                                                                                                                Comprehensive Review. The primary unit may recommend that the
                                                                                                                candidate work with senior faculty or with the teaching improvement
                                                                                                                office or take advantage of other faculty development resources on
                                                                                                                the campus.
                                                                                                                If the candidate elects these pre-tenure advising sessions, the
                                                                                                                candidate shall report this fact in the annual report of professional
                                                                                                                activity (FRPA), but the content of these consultations shall remain
                                                                                                                confidential unless the faculty member elects otherwise.




                                                                                                                                                                               16
                                                                                                    Critical,
                                                                Change in                 Monetary
                                                                                                   Important,
   #            RECOMMENDATION                  Category        policy or Locus           or HR                                           Policy Language
                                                                                                   or
                                                                practice?                 costs?   Desirable?
 Report
 page #
   1
   24    The university’s laws, policies, and
         The Independent Study members          Communicati
                                                Accountabilit   Practice      VPAAR,
                                                                              VPAAR       HR in for Important
                                                                                          Costs      Critical   (APS on Post-Tenure Review )
Page 31 procedures for tenure and tenure-
      87 strongly endorse documentation of      on -External;
                                                y and           and Policy;   Provosts,
                                                                              and         each
                                                                                          faculty
         related processes should be easily
         deficiencies in the annual             Communicati
                                                Transparenc     APS onAPS
                                                                Revise        VCACs
                                                                              faculty     departme
                                                                                          incentives            The Performance Improvement Agreement (PIA). 1. Faculty who
         accessible and using salary and
         evaluation to not only the             on -Internal
                                                y;              Tenure
                                                                on Annual     council;    nt and IT,
                                                                                          and                   receive a "below expectations" summary rating as the result of their
         candidates for tenure but to the
         workload differentiation to            Communicati     Accountabil
                                                                Merit         implement   time to
                                                                                          workload.             annual performance evaluation must participate in developing and
         public in general by methods such
         introduce incentives and sanctions     on-Internal;    ity
                                                                Adjustment    ation by    author                implementing a Performance Improvement Agreement (PIA)
         as posting them on campus #37)
         into the process. (Also see or         Rigor;          s for         deans and   and                   designed to improve their performance. Faculty members who do
         system Web sites. This increased       Continuous      Faculty       primary     ongoing               not agree with the below expectations rating may request a peer
         accessibility will help underscore     Improvement                   units       oversight;            review of their annual performance record using the established
         the transparency that currently                                                  startup &             primary unit process or a specific written process developed by the
         characterizes the process.                                                       ongoing               unit for this purpose. Subsequently, faculty members who believe
                                                                                          updates.              the primary unit’s evaluation is mistaken may appeal the rating
                                                                                                                through established grievance procedures in the college/school. No
                                                                                                                action will be taken to begin a PIA until this appeal process, if
                                                                                                                invoked, is completed. This appeal process should be completed
                                                                                                                within six weeks or less from the date it is initiated by the faculty
                                                                                                                member.
                                                                                                                2. Working with the primary unit head or an appropriate committee
                                                                                                                of the primary unit (as determined by primary unit policy), the faculty
                                                                                                                member develops a PIA that includes specific goals, timelines, and
                                                                                                                benchmarks that will be used to measure progress at periodic
                                                                                                                intervals. Usually, PIAs will be established for one year. But, if
                                                                                                                research deficiencies warrant longer, the PIA may be set up for two
                                                                                                                years. The campus administration shall designate an advisor or
                                                                                                                resource office to provide advice to the faculty member and to the
                                                                                                                primary unit head/committee on best practices and models for PIAs
                                                                                                                and appropriate benchmarks. The next annual merit evaluation
                                                                                                                following the term of the PIA shall address whether the goals of the
                                                                                                                PIA have been met.
                                                                                                                3. If the goals of the PIA have been met, as evidenced in the next
                                                                                                                annual merit evaluation, the faculty member continues in the current
                                                                                                                five-year post-tenure review cycle.
                                                                                                                4. If the goals of the PIA have not been met at the next annual
                                                                                                                merit evaluation, an extensive review process shall be initiated.




                                                                                                                                                                                  17
                                                                                                     Critical,
                                                                Change in                  Monetary
                                                                                                    Important,
   #            RECOMMENDATION                  Category        policy or Locus            or HR                                             Policy Language
                                                                                                    or
                                                                practice?                  costs?   Desirable?
 Report
 page #
   1
   25    The university’s laws, policies, and
         Comprehensive review letters           Communicati     Practice      VPAAR,
                                                                              All levels   HR in
                                                                                           None       Important
                                                                                                      Critical    (APS on Standards, Processes, and Procedures)
      88 should spell out all the candidate’s
Page 31 procedures for tenure and tenure-       on -External;
                                                on-Internal;    and Policy;   Provosts,
                                                                              of review    each
         related processes should be easily     Communicati     APS on        VCACs        departme               Comprehensive Review. Each tenure-track faculty member below
         strengths and weaknesses and           Consistency;    Write into    in
         accessible to guidance as to areas                                                                       the rank of associate professor shall be evaluated in a
         provide clear not only the             on -Internal
                                                Continuous      Tenure
                                                                new APS       comprehe     nt and IT,
         candidates for tenure but to the                       Accountabil                time to                comprehensive manner – at the primary unit, dean’s level, and vice
         of improvement that must be made       Improvement     on Tenure     n-sive
                                                                                                                  chancellor for academic affairs’ level – at least once during the
         to strengthen the candidate’s case
         public in general by methods such      ;               ity
                                                                Accountabil   review       author
         as posting them on campus or                                                      and                    tenure probationary period apart from the review for award of tenure.
         for tenure.                            Accountabilit   ity and       cases and
         system Web sites. This increased                                                  ongoing                Such evaluation may include extramural evaluation of the candidate,
                                                y and           revise APS    addendu
         accessibility will help underscore                                                oversight;             as determined by the primary unit’s policy. Each faculty member
                                                Transparenc     on            m in
         the transparency that currently                                                   startup &              shall be informed orally and in writing of the results of the evaluation.
                                                y; Mentoring    Implementa    comprehe
         characterizes the process.                                                        ongoing                The written evaluation shall comment on the areas of strength and
                                                and Training    tion of       n-sive
                                                                                           updates.               areas needing improvement in the candidate’s record and provide
                                                                Regent        review
                                                                                                                  clear guidance as to areas of improvement that must be made to
                                                                Policies on   letters.
                                                                                                                  strengthen the candidate’s case for tenure. In the case where the
                                                                Tenure
                                                                                                                  candidate is found not to be on track for tenure and unlikely to be
                                                                                                                  able to achieve the level of professional accomplishments required
                                                                                                                  for tenure, the campus
                                                                                                                  chief academic officer shall remove the candidate from the tenure
                                                                                                                  track, inform the candidate in writing, and provide a terminal year of
                                                                                                                  employment.
  26    CU’s Administrative Policy              Accountabilit   Practice      EPUS will    HR costs Critical       (APS on Standards, Processes, and Procedures)
Page 92 Statement, “Multiple Means of           y and           and Policy;   review the   for units              Evaluation Committee
        Teaching Evaluation,” needs to be       Transparenc     Review        APS. The     who are                ...(1) Information concerning the teaching ability of the candidate
        firmly enforced. Each campus            y;              APS on        primary      not                    including the opinions of the candidate's students and colleagues
        should review its approach to           Consistency;    Multiple      units and    currently              and other qualified individuals who may have observed the
        teaching evaluations and ensure         Rigor           Means of      VCACs        using                  candidate's classroom presentations
        that multiple means are being                           Teaching      will be      multiple                ...
        employed, such as FCQs,                                 Evaluation    responsibl   means of               EACH CANDIDATE FOR REAPPOINTMENT, TENURE OR
        classroom visits, and personal                          and revise    e for        teaching               PROMOTION,ASSISTED BY The head of the primary unit making
        interviews with students.                               as needed;    implement    evaluation             the recommendation, shall prepare a comprehensive dossier on the
                                                                Write into    a-tion.      .                      candidate for submission to the group or individual making both the
                                                                new APS                                           first and second level review. THE PRIMARY UNIT OR THE DEAN
                                                                on Tenure                                         SHOULD PROVIDE TEMPLATES OR MODELS OF GOOD
                                                                Accountabil                                       DOSSIERS TO GUIDE CANDIDATES IN DOSSIER
                                                                ity and                                           PREPARATION. The dossier shall include the following materials:
                                                                revise APS                                        (1) Evidence concerning the teaching ability of the candidate
                                                                on                                                including, if available, results of student evaluations AND AT LEAST
                                                                Implementa                                        TWO OTHER TYPES OF EVALUATION OF TEACHING (SEE THE
                                                                tion of                                           ADMINISTRATIVE POLICY STATEMENT “MULTIPLE MEANS OF
                                                                Regent                                            TEACHING EVALUATION FOR EXAMPLES OF THE TYPES OF
                                                                Policies on                                       EVALUATIVE MATERIAL THAT CAN BE USED);
                                                                Tenure
                                                                                                                                                                                     18
                                                                                                     Critical,
                                                                Change in                  Monetary
                                                                                                    Important,
   #            RECOMMENDATION                  Category        policy or Locus            or HR                                           Policy Language
                                                                                                    or
                                                                practice?                  costs?   Desirable?
 Report
 page #
   1
   27    The university’s laws, policies, and
         Campuses should provide                Communicati
                                                Consistency;    Practice
                                                                Policy;       VPAAR,
                                                                              EPUS will    HR in
                                                                                           None       Important
                                                                                                      Critical    (APS on Standards, Processes, and Procedures)
Page 31 procedures for tenure and tenure-
      92 clarifying guidelines to the           on -External;
                                                Rigor;          and Policy;
                                                                Revise APS    Provosts,
                                                                              develop      each
         related processes should be easily
         departments on the selection of        Communicati
                                                Accountabilit   APS on
                                                                on            VCACs
                                                                              guidelines   departme               The opinions in writing of scholars from outside the University and
         external evaluators to the
         accessible to not only ensure          on -Internal
                                                y and           Tenure
                                                                Implementa    , primary    nt and IT,             from various locations who are qualified to judge the candidate.
         candidates for tenure but to the
         objectivity.                           Transparenc     Accountabil
                                                                tion of       units &      time to                Such outside opinions are mandatory in cases of recommendations
         public in general by methods such      y               ity
                                                                Regent        VCACs        author                 for tenure and promotion. (The candidate will be asked to provide
         as posting them on campus or                           Policies on   will be      and                    names of scholars that should be considered in selecting external
         system Web sites. This increased                       Tenure        responsibl   ongoing                reviewers.) SELECTION OF EXTERNAL EVALUATORS SHALL BE
         accessibility will help underscore                                   e for        oversight;             UNDERTAKEN BY THE DEPARTMENT IN CONSULTATION WITH
         the transparency that currently                                      implement    startup &              THE CANDIDATE. A UNIFORM SELECTION PROCESS SHALL
         characterizes the process.                                           a-tion.      ongoing                BE IDENTIFIED IN PRIMARY UNIT BYLAWS AND FOLLOWED
                                                                                           updates.               CONSISTENTLY BY THE PRIMARY UNIT. CANDIDATES SHALL
                                                                                                                  BE GIVEN THE OPPORTUNITY TO SUGGEST POSSIBLE
                                                                                                                  EVALUATORS AND MAY ALSO INDICATE SPECIFIC SCHOLARS
                                                                                                                  TO EXCLUDE FROM CONSIDERATION BECAUSE THEIR
                                                                                                                  EVALUATIONS MIGHT BE PREJUDICED AGAINST THE
                                                                                                                  CANDIDATE. PRIMARY UNIT BYLAWS WILL DESCRIBE THE
                                                                                                                  PROCESS USED IN THE DEPARTMENT REGARDING THE
                                                                                                                  SELECTION OF EXTERNAL EVALUATORS. CARE MUST BE
                                                                                                                  TAKEN TO EXCLUDE ANY EVALUATORS WHOSE
                                                                                                                  EVALUATIONS MIGHT CONSTITUTE A CONFLICT OF
                                                                                                                  INTEREST.
                                                                                                                  A MINIMUM OF SIX EXTERNAL LETTERS SHALL BE ADDED TO
                                                                                                                  THE FILE. ALL LETTERS THAT ARE RECEIVED MUST BE
                                                                                                                  INCLUDED IN THE FILE. THESE LETTERS MUST BE TREATED
                                                                                                                  AS CONFIDENTIAL; THEY MAY NOT BE SHARED WITH THE
                                                                                                                  CANDDATE, THOUGH A REDACTED SUMMARY OF THE
                                                                                                                  EVALUATON SHALL BE SHARED IN WRITING WITH THE
                                                                                                                  CANDIDATE. IN DISCIPLINES WHERE IT IS THE CUSTOM, THE
                                                                                                                  PRIMARY UNIT MAY OFFER EXTERNAL EVALUATORS A
                                                                                                                  MODEST STIPEND FOR THEIR WORK.




                                                                                                                                                                                19
                                                                                                    Critical,
                                                                Change in                 Monetary
                                                                                                   Important,
   #            RECOMMENDATION                  Category        policy or Locus           or HR                                           Policy Language
                                                                                                   or
                                                                practice?                 costs?   Desirable?
 Report
 page #
   1
   28    The university’s laws, policies, and
         To help streamline the tenure          Communicati
                                                Consistency;    Practice      VPAAR,      Substanti Important
                                                                                          HR in      Critical   This involves a change in practice, rather than a policy change.
Page 31 procedures for tenure and tenure-
      92 review process, electronic and         on -External;
                                                Efficiency      and Policy;   Provosts,
                                                                              CAOs,       each
                                                                                          al                    There are significant security issues that must addressed when
         Web-based tools should be
         related processesshould be easily      Communicati     APS on        VCACs
                                                                              VCACs,      departme
                                                                                          conversio             moving to a web-based approach to this process.
         developed not only the
         accessible to facilitate the           on -Internal    Tenure        and         n and
                                                                                          ntand IT,
         candidates for review of materials
         collection and tenure but to the                       Accountabil   faculty     time to
                                                                                          protection
         publicin the comprehensive such
         used in general by methods                             ity           council     author
                                                                                          costs.
         as posting them on campus or
         reviews, post-tenure reviews,                                                    and
         system Web sites. This increased
         performance ratings, professional                                                ongoing
         accessibility will help underscore
         plans, extensive reviews, and                                                    oversight;
         the transparency that currently
         Performance Improvement                                                          startup &
         characterizesIn addition, such
         Agreements. the process.                                                         ongoing
         tools can be used to conduct and                                                 updates.
         document these processes as
         well.
   29    The university must improve its        Accountabilit                                                   (APS on Tenure Accountability)
Page 95 oversight of tenure cases to            y and                                                           Ten Year Review
         ensure that the entire process is      Transparenc                                                      Once every 10 years or more often if deemed necessary by the
         rigorously followed. There are a       y; Rigor                                                        Board of Regents or the president or the University System Faculty
         number of other recommendations                                                                        Council, the University shall undertake a review of its tenure policies
         made throughout this report to                                                                         and procedures. This review will be an opportunity to assess the
         improve the tenure process: also                                                                       overall effectiveness of the tenure process and its results. Campus
         see recommendations 2, 3, 5, and                                                                       committees shall review campus policies, procedures and practices.
         11.                                                                                                    Included will be a review of the summaries of the past decade’s post-
                                                                                                                tenure reviews. Representatives of the campuses shall review with
                                                                                                                the vice president for academic affairs and research and Faculty
                                                                                                                Council representatives the tenure policies and procedures. A
                                                                                                                summary of campus findings shall be reported to the Board of
                                                                                                                Regents. Best practices identified in this review shall be
                                                                                                                disseminated to all campuses; the following year, the deans shall
                                                                                                                report whether these best practices have been adopted in their
                                                                                                                college.
                                                                                                                Also, new language on Individual Accountability to be inserted into
                                                                                                                this APS.




                                                                                                                                                                                   20
                                                                                                   Critical,
                                                               Change in                 Monetary
                                                                                                  Important,
   #           RECOMMENDATION                  Category        policy or Locus           or HR                                            Policy Language
                                                                                                  or
                                                               practice?                 costs?   Desirable?
 Report
 page #
   1
   30    For university’s laws, the seven-
         The candidates not on policies, and   Communicati
                                               Accountabilit   Practice      VPAAR,
                                                                             VPAAR       HR in
                                                                                         None       Important
                                                                                                    Critical    (APS on Standards, Processes and Procedures)
Page 31 procedures for tenure and tenure-
      95 year tenure track, approval to        on -External;
                                               y and           and Policy;   Provosts,
                                                                             working     each
         related processes should be easily
         follow a process involving more or    Communicati
                                               Transparenc     APS on
                                                               Write into    VCACs
                                                                             with the    departme               After appropriate consideration, and under special circumstances,
         accessible to not only the should
         less time to receive tenure           on -Internal
                                               y;              Tenure
                                                               new APS       campuses    nt and IT,             tenure may be awarded by the Board of Regents in less than seven
         be granted for tenure of to the
         candidates at the levelbut the vice   Consistency     Accountabil
                                                               on Tenure                 time to                years. Tenure decisions made sooner than the seventh year may
         public in general by methods such
         chancellor or chancellor.                             ity
                                                               Accountabil               author                 be the result of a faculty member hired from another institution who
         as posting them on campus or                          ity; revise               and                    has been granted credit on the tenure clock for years of professional
         system Web sites. This increased                      APS on                    ongoing                employment. Normally no more than three years of credit for service
         accessibility will help underscore                    Implementa                oversight;             in the ranks of assistant, associate, or full professor may be granted;
         the transparency that currently                       tion of                   startup &              the years of credit should be documented in the letter of offer. Once
         characterizes the process.                            Regent                    ongoing                granted, years of credit may not be rescinded.
                                                               Policies on               updates.
                                                               Tenure                                           The tenure clock may be stopped for parental leave; the APS
                                                                                                                “Parental Leave for Faculty, Officers, and Exempt Professionals”
                                                                                                                describes the terms for such leaves. At the discretion of the
                                                                                                                department chair and with the concurrence of the dean and vice
                                                                                                                chancellor for academic affairs, the tenure clock may also be
                                                                                                                stopped when a tenure-track faculty member faces serious medical
                                                                                                                conditions, extended family crises, and other dire situations. All
                                                                                                                stops on the tenure clock must be documented and placed in the
                                                                                                                faculty member’s file. A faculty member who has been granted a
                                                                                                                stop on the tenure clock will have her/his work judged without the
                                                                                                                expectation of scholarly productivity during the time the tenure clock
                                                                                                                was stopped.
                                                                                                                Early Tenure. The standards of performance that apply to faculty on
                                                                                                                the seven-year tenure clock apply to faculty who come up for early
                                                                                                                tenure. They must have a record of achievement in teaching,
                                                                                                                research or creative work, clinical activity, and service that is equal
                                                                                                                to the record expected of a faculty member coming up in the seventh
                                                                                                                year. Regent policy calls for meritorious performance in teaching,
                                                                                                                research/creative work, and service and excellence in either
                                                                                                                teaching or research/creative work. Additional criteria or higher
                                                                                                                standards may not be applied to candidates for early tenure.
                                                                                                                Department chairs and colleagues have a responsibility to advise
                                                                                                                tenure-track faculty on the wisdom of coming up for early tenure and
                                                                                                                should not encourage any colleague to stand for early tenure unless
                                                                                                                they are positive the record is unequivocally tenureable. An
                                                                                                                unsuccessful candidate for early tenure may reapply with the
                                                                                                                existing tenure clock. (Tenure Accountability) Creating Consistency
                                                                                                                of Practice.


                                                                                                                                                                                 21
                                                                                                   Critical,
                                                                Change in                Monetary
                                                                                                  Important,
   #            RECOMMENDATION                  Category        policy or Locus          or HR                                           Policy Language
                                                                                                  or
                                                                practice?                costs?   Desirable?
 Report
 page #
   1
   30    The university’s laws, policies, and   Communicati     Practice    VPAAR,       HR in      Important   When a procedural issue arises during a tenure review and there is
Page 31 procedures for tenure and tenure-
      95                                        on -External;   and Policy; Provosts,    each                   no specific policy guidance to address the issue, the issue should be
Cont'd related processes should be easily       Communicati     APS on      VCACs        departme               highlighted and raised to the level of the vice chancellor for
         accessible to not only the             on -Internal    Tenure                   nt and IT,             academic affairs who shall consult with the vice president for
         candidates for tenure but to the                       Accountabil              time to                academic affairs and research on correct practice. The vice
         public in general by methods such                      ity                      author                 president shall retain a file of such issues so that subsequent cases
         as posting them on campus or                                                    and                    may be treated in a consistent manner. If the gap in process
         system Web sites. This increased                                                ongoing                appears with some regularity, system administration shall work with
         accessibility will help underscore                                              oversight;             faculty governance to revise procedures to address this gap.
         the transparency that currently                                                 startup &
   31    Administrators’ abilities to
         characterizes the process.extend       Accountabilit   Practice      VPAAR      ongoing Critical
                                                                                         None                   (APS on Tenure Accountability) Creating Consistency of
Page 95 the probationary period and allow       y and           and Policy;   working    updates.               Practice
         an extra year for tenure cases in      Transparenc     Write into    with the                          When a procedural issue arises during a tenure review and there is
         situations where procedural errors     y;              new APS       campuses                          no specific policy guidance to address the issue, the issue should be
         are discovered during the tenure       Consistency     on Tenure                                       highlighted and raised to the level of the vice chancellor for
         process should be formalized into                      Accountabil                                     academic affairs who shall consult with the vice president for
         policy.                                                ity; revise                                     academic affairs and research on correct practice. The vice
                                                                APS on                                          president shall retain a file of such issues so that subsequent cases
                                                                Implementa                                      may be treated in a consistent manner. If the gap in process
                                                                tion of                                         appears with some regularity, system administration shall work with
                                                                Regent                                          faculty governance to revise procedures to address this gap.
                                                                Policies on
                                                                Tenure                                          (APS on Tenure Standards, Processes and Procedures)
                                                                                                                IF THE CHIEF ACADEMIC OFFICER FINDS SIGNIFICANT
                                                                                                                PROCEDURAL ERRORS THAT MAY HAVE AFFECTED THE
                                                                                                                OUTCOME OF THE CASE, HE/SHE MAY RETURN THE CASE TO
                                                                                                                THE PRIMARY UNIT TO REPEAT THE PROCESS. THE CHIEF
                                                                                                                ACADEMIC OFFICER MAY AT HER/HIS DISCRETION APPOINT A
                                                                                                                RESPONSIBLE PARTY TO OVERSEE THE PROCESS TO
                                                                                                                ENSURE PROCEDURAL INTEGRITY AND FAIRNESS TO THE
                                                                                                                CANDIDATE. IF IT IS DETERMINED THAT THE REPETITION OF
                                                                                                                THE PROCESS WILL CARRY FORWARD INTO THE NEXT
                                                                                                                ACADEMIC YEAR, THE CHIEF ACADEMIC OFFICER MAY
                                                                                                                EXTEND THE CONTRACT OF THE CANDIDATE BY ONE YEAR.
                                                                                                                THE RE-EVALUATION PROCESS SHALL FOCUS ON THE
                                                                                                                RECORD AS IT EXISTED AT THE TIME OF THE FIRST REVIEW.




                                                                                                                                                                               22
                                                                                                   Critical,
                                                                Change in                Monetary
                                                                                                  Important,
   #            RECOMMENDATION                  Category        policy or Locus          or HR                                           Policy Language
                                                                                                  or
                                                                practice?                costs?   Desirable?
 Report
 page #
   1
   32    The university’s laws, policies, and
         When there is no policy to guide       Communicati
                                                Accountabilit   Practice    VPAAR,
                                                                            Task force   HR in
                                                                                         None       Important
                                                                                                    Critical    The specific suggestion of the use of the Vice Chancellor's Advisory
Page 31 procedures for tenure and tenure-
      95 the issues of a specific case,         on -External;
                                                y and           and Policy; Provosts,
                                                                            reviewing    each                   Committee for this purpose was not accepted by the faculty or the
         related processes should be easily
         these issues need to be                Communicati
                                                Transparenc     APS on
                                                                Write into VCACs
                                                                            policies     departme               Vice Chancellors for Academic Affairs. Rather, the VCAA's felt that
         accessible to not only thethe level
         highlighted and raised to              on -Internal
                                                y;              Tenure
                                                                new APS                  nt and IT,             these issues should be brought to them using the consistency of
         candidates Chancellor’s Advisory
         of the Vice for tenure but to the      Consistency     Accountabil
                                                                on Tenure                time to                practice model captured in the APS on Tenure Accountability.
         public in general equivalent. This
         Committee or its by methods such                       ity
                                                                Accountabil              author
         as posting them on campus or
         committee should make a                                ity; revise              and                    (APS on Tenure Accountability)
         recommendation that it increased
         system Web sites. This believes is                     APS on                   ongoing                Creating Consistency of Practice
         accessibility will help underscore
         in the best interests of the                           Implementa               oversight;             When a procedural issue arises during a tenure review and there is
         the transparency that currently
         university, and forward it to the                      tion of                  startup &              no specific policy guidance to address the issue, the issue should be
         characterizes the process. for
         vice chancellor or chancellor                          Regent                   ongoing                highlighted and raised to the level of the vice chancellor for
         approval.                                              Policies on              updates.               academic affairs who shall consult with the vice president for
                                                                Tenure                                          academic affairs and research on correct practice. The vice
                                                                                                                president shall retain a file of such issues so that subsequent cases
                                                                                                                may be treated in a consistent manner. If the gap in process
                                                                                                                appears with some regularity, system administration shall work with
                                                                                                                faculty governance to revise procedures to address this gap.

   33    Criminal background checks             Accountabilit   Practice                                        (APS on Background Checks)
 Page    should become a standard part of       y and           and Policy;
  105    the hiring process and policies        Transparenc     Revise APS                                      Ordinarily, background checks must be completed before
         should be developed by the Office      y;              on                                              employment offers are made. If circumstances require that an offer
         of the Vice President for Human        Consistency     Background                                      of employment be made before the completion of a background
         Relations and Risk Management                          Checks for                                      check, the offer must state, among other things, that it is contingent
         and university counsel to dictate if                   Security-                                       upon the University’s completion of such background check, and a
         and how the information collected                      sensitive                                       finding that based on such record(s), the final applicant is suitable
         though these background checks                         Positions                                       for the security-sensitive position. IN THE CASE OF FACULTY
         is to be used to inform hiring and                     and                                             HIRES, THE LETTER OF OFFER WILL STATE THAT THE HIRE IS
         tenure decisions. The university                       Officers                                        CONTINGENT UPON AN EVALUATION OF THE RESULTS
         needs to clarify that misconduct is                                                                    SUCCESSFUL COMPLETION OF THE BACKGROUND CHECK.
         to be addressed as part of the                                                                         ......The Office of the Vice President for Human Relations and Risk
         disciplinary process and should be                                                                     Management shall interpret this Policy. Campuses may designate an
         kept separate from tenure review,                                                                      individual or organizational unit to provide interpretation of their
         unless it impacts whether or not                                                                       respective policies and procedures.
         the candidate meets the tenure




                                                                                                                                                                                23
                                                                                                Critical,
                                                               Change in               Monetary
                                                                                                Important,
   #           RECOMMENDATION                  Category        policy or Locus         or HR                                           Policy Language
                                                                                                or
                                                               practice?               costs?   Desirable?
 Report
 page #
   1
   33   The university’s laws, policies, and   Communicati     Practice    VPAAR,  HR in      Important      (APS on Tenure Standards, Processes, and Procedures)
Page 31
  Page  procedures for tenure and tenure-      on -External;                       each
                                                               and Policy; Provosts,
  105   related processes should be easily     Communicati     APS on      VCACs   departme                  The primary unit shall also take into account other factors that have
Cont'd  accessible to not only the             on -Internal    Tenure              nt and IT,                a material bearing on an appointment, reappointment, tenure, or
        candidates for tenure but to the                       Accountabil         time to                   promotion recommendation of that unit.
        public in general by methods such                      ity                 author
        as posting them on campus or                                               and                       1Material bearing does not include instances of formal disciplinary
        system Web sites. This increased                                           ongoing                   action unless the reason for the disciplinary action affects whether
        accessibility will help underscore                                         oversight;                or not the candidate meets the primary unit criteria for teaching,
        the transparency that currently                                            startup &                 research/creative work, clinical activity, and service.
        characterizes the process.                                                 ongoing
33 Part Criminal background checks             Accountabilit Practice    VP for HR updates. Critical
                                                                                   Yes,                      (APS on Background Checks )
   1    should become a standard part of       y and         and Policy; & RM and campus                     Ordinarily, background checks must be completed before
        the hiring process and policies        Transparenc Revise APS UC           costs                     employment offers are made. If circumstances require that an offer
        should be developed by the Office      y;            on                                              of employment be made before the completion of a background
        of the Vice President for Human        Consistency Background                                        check, the offer must state, among other things, that it is contingent
        Relations and Risk Management                        Checks for                                      upon the University’s completion of such background check, and a
        and university counsel to dictate if                 Security-                                       finding that based on such record(s), the final applicant is suitable
        and how the information collected                    sensitive                                       for the security-sensitive position. IN THE CASE OF FACULTY
        though these background checks                       Positions                                       HIRES, THE LETTER OF OFFER WILL STATE THAT THE HIRE IS
        is to be used to inform hiring and                   and                                             CONTINGENT UPON AN EVALUATION OF THE RESULTS
        tenure decisions.                                    Officers                                        SUCCESSFUL COMPLETION OF THE BACKGROUND CHECK.
                                                                                                             ......The Office of the Vice President for Human Relations and Risk
                                                                                                             Management shall interpret this Policy. Campuses may designate an
                                                                                                             individual or organizational unit to provide interpretation of their
                                                                                                             respective policies and procedures. Also note that the Faculty
                                                                                                             Personnel Committee will prepare guidelines to assist administrators
                                                                                                             in the review of results of criminal background checks for faculty.




                                                                                                                                                                              24
                                                                                                    Critical,
                                                                Change in                 Monetary
                                                                                                   Important,
   #            RECOMMENDATION                  Category        policy or Locus           or HR                                            Policy Language
                                                                                                   or
                                                                practice?                 costs?   Desirable?
 Report
 page #
        The university needs policies, and
33 Part The university’s laws,to clarify that
   1                                            Communicati
                                                Consistency;    Practice      VPAAR,
                                                                              VPAAR       HR in
                                                                                          None       Important
                                                                                                     Critical    (APS on Standards, Processes, and Procedures)
Page 31 procedures forto be addressed as
   2    misconduct is tenure and tenure-        on -External;
                                                Rigor;          and Policy;   Provosts,
                                                                              and         each
        related the disciplinary process
        part of processes should be easily      Communicati
                                                Accountabilit   APS onAPS
                                                                Revise        VCACs
                                                                              Faculty     departme               Material bearing does not include instances of formal disciplinary
        accessible to not only the
        and should be kept separate from        on -Internal
                                                y and           Tenure
                                                                on            Council     nt and IT,             action unless the reason for the disciplinary action affects whether
        candidates for unless but to the
        tenure review, tenure it impacts        Transparenc     Accountabil
                                                                Background                time to                or not the candidate meets the primary unit criteria for teaching,
        public in or not the candidate such
        whether general by methods              y               ity
                                                                Checks for                author                 research/creative work, clinical activity, and service.
        meets the them criteria for
        as posting tenureon campus or                           Security-                 and
        system Web sites. This increased
        teaching, research, and service.                        sensitive                 ongoing
        accessibility will help underscore                      Positions                 oversight;
        the transparency that currently                         and                       startup &
        characterizes the process.                              Officers;                 ongoing
                                                                Write into                updates.
                                                                new APS
                                                                on Tenure
                                                                Accountabil
                                                                ity; Revise
                                                                APS on
                                                                Implementa
                                                                tion of
                                                                Regent
                                                                Policies on
                                                                Tenure




                                                                                                                                                                                  25
                                                                                                     Critical,
                                                               Change in                  Monetary
                                                                                                   Important,
   #           RECOMMENDATION                  Category        policy or Locus            or HR                                            Policy Language
                                                                                                   or
                                                               practice?                  costs?   Desirable?
 Report
 page #
    1
    34  The university’s laws, policies, and
        Post-tenure review should              Communicati
                                               Peer Review;    Practice      VPAAR,&
                                                                             VPAAR        Significant Important
                                                                                          HR in       Critical    (APS on Post-Tenure Review)
  Page continue to for tenure committee-
Page 31 procedures occur via aand tenure-      on -External;
                                               Accountabilit   and Policy;   Provosts,
                                                                             faculty      each
                                                                                          increase
   108  based processes process and
        relatedpeer reviewshould be easily     Communicati
                                               y and           APS onAPS
                                                               Revise        VCACs
                                                                             council      departme
                                                                                          in faculty              Each campus will develop procedures for appropriate peer
        accessiblesubjectonly the at
        should be to not to review             on -Internal
                                               Transparenc     Tenure
                                                               on Post-      taskforce.   nt and IT,
                                                                                          time for                evaluation during PTR and for appeals of the PTR evaluation, and
        candidates for tenure but to the
        Dean and Vice Chancellor levels.       y; Faculty      Accountabil
                                                               Tenure        Suggestio    time to
                                                                                          PTR and                 for granting PTR development awards. Any PTR procedures
        Each in general by methods such
        publiccampus must be charged           Development     ity
                                                               Review;       n to         author for
                                                                                          money                   developed at the college or department level must conform to the
        as posting themmore rigorous
        with assuring a on campus or           ; Rigor;        Write into    include      and
                                                                                          incentives              campus procedures and this administrative policy statement. The
        system Web sites. This increased
        process of evaluating faculty          Consistency     new APS       deans.       ongoing
                                                                                          and                     PTR evaluation will be conducted by appropriate faculty peers within
        accessibility will help underscore
        performance and strengthening                          on Faculty                 oversight;
                                                                                          developm                the campus, either the primary unit faculty or the faculty of the
        the transparency that Strong
        faculty development. currently                         Developme                  startup &
                                                                                          ent.                    appropriate college personnel review committee. This committee
        characterizes the process.
        consideration should be given to                       nt                         ongoing                 shall be called the post-tenure review committee. Other units may
        best practices used at Georgia                                                    updates.                be consulted as appropriate. The post-tenure review process
        State University. (Also see #19)                                                                          begins at tenure with the first PTR occurring five years after the
                                                                                                                  faculty member is continuously tenured and recurs at five year
                                                                                                                  intervals unless interrupted by promotion review. Promotion serves
                                                                                                                  to re-start the PTR clock.
                                                                                                                  Faculty undergoing PTR should not, in that year, serve on the PTR
                                                                                                                  evaluation committee. Each faculty member shall be informed
                                                                                                                  orally and in writing of the results of the evaluation by the
                                                                                                                  department chair or dean, depending upon whether the PTR is
                                                                                                                  undertaken by the primary unit or school/college.




                                                                                                                                                                                 26
                                                                                                   Critical,
                                                               Change in                 Monetary
                                                                                                  Important,
   #           RECOMMENDATION                  Category        policy or Locus           or HR                                           Policy Language
                                                                                                  or
                                                               practice?                 costs?   Desirable?
 Report
 page #
    1
    35  The university’s laws, policies, and
        The professional development           Communicati
                                               Mentoring       Practice      VPAAR,
                                                                             VPAAR       HR in
                                                                                         None       Important
                                                                                                    Critical    (APS on Mentoring and Faculty Development)
  Page aspects of for tenure review
Page 31 procedurespost-tenureand tenure-       on -External;
                                               and Training;   and Policy;   Provosts,
                                                                             and         each
        related processes should be easily     Communicati     APS onAPS     VCACs       departme               The need for professional development does not end when a faculty
   108  must be strengthened. Revisions        Consistency;    Revise        Faculty
        accessible to not only the             on -Internal    Tenure                    nt and IT,             member is awarded tenure. Faculty need to keep their intellectual
        should include clear standards         Continuous      on Post-      Council
                                                                                                                and pedagogical skills sharpened and keep abreast in their fields.
        candidatesperformance to the
        governing for tenure but               Improvement     Accountabil
                                                               Tenure                    time to
        public in general by methods such                      ity                       author                 There are research, travel, and grant opportunities for tenured
        improvement and development                            Review;
        as posting them on campus or                                                     and                    faculty. Faculty are aware of these resources, but may still need
        plans. Incentives for professional                     Write into
                                                                                                                occasional assistance or access to new opportunities. Post-tenure
        system Web sites. This provided
        development should be increased                        new APS                   ongoing
        accessibility will help underscore                                               oversight;             review (PTR) is the logical process for evaluating the faculty
        along with disincentives for poor                      on Faculty
        the transparency that currently                                                  startup &              member’s continued professional development and to identify areas
        performance. The Boulder campus                        Developme
        characterizes the process.                                                       ongoing                of need. PTR development grants will be awarded to a small
        has a good forum for associate                         nt
                                                                                         updates.               number of faculty who successfully complete PTR. The purpose of
        faculty development called the
                                                                                                                the awards is to enhance further development of these tenured
        Leadership Education for
                                                                                                                faculty. Each campus will develop a fund to support these post-
        Advancement and Promotion
                                                                                                                tenure development grants and criteria and a process for their being
        (LEAP) program. Other campuses
                                                                                                                awarded; the fund must be in place and awards granted by 2010.
        should consider instituting similar
                                                                                                                Each Chancellor shall provide the Board, as part of the annual post-
        programs.
                                                                                                                tenure review report, information on post-tenure development
                                                                                                                grants.
                                                                                                                Post Tenure Review (PT Faculty Development Grants are described
                                                                                                                in each)] To contribute toward the developmental purpose of PTR,
                                                                                                                each college and school shall have a PTR development fund to
                                                                                                                which faculty undergoing PTR (or who have successfully completed
                                                                                                                PTR) may apply. A faculty committee shall make recommendations
                                                                                                                to the dean who shall make the final determination. In evaluating
                                                                                                                these applications, the committee should consider the return on
                                                                                                                investment to the college that might be anticipated. These modest
                                                                                                                awards are designed to assist faculty by providing training, travel,
                                                                                                                and other resources needed to move forward, as outlined in their
                                                                                                                Professional Plans. Colleges and schools shall develop their PTR
                                                                                                                development fund from existing or new resources and shall begin
                                                                                                                distributing funds by 2010.




                                                                                                                                                                               27
                                                                                                    Critical,
                                                               Change in                 Monetary
                                                                                                  Important,
   #           RECOMMENDATION                  Category        policy or Locus           or HR                                            Policy Language
                                                                                                  or
                                                               practice?                 costs?   Desirable?
 Report
 page #
    1
    36  The university’s laws, policies, and
        Post-tenure review should be           Communicati
                                               Continuous      Practice    VPAAR,
                                                                           Same as       HR in as Important
                                                                                         Same       Critical    (APS on Post Tenure Review)
Page 31 procedures for tenure and tenure-
  Page revised to provide incentives for       on -External;
                                               Improvement     and Policy; Provosts,
                                                                   Policy. #19           each
                                                                                         #19
                                                                                                                To contribute toward the developmental purpose of PTR, each
   108  related reward andshould be easily
        faculty processes development          Communicati
                                               ;               APS onAPS VCACs
                                                               Revise                    departme
                                                                                                                college and school shall have a PTR development fund to which
        accessible to not only thediscipline
        and sanctions for faculty              on -Internal
                                               Accountabilit   Tenure
                                                               on Post-                  nt and IT,
                                                                                                                faculty undergoing PTR (or who have successfully completed PTR)
        candidates for tenure but to the
        and remediation. The university        y and           Accountabil
                                                               Tenure                    time to
                                                                                                                may apply. A faculty committee shall make recommendations to
        public in general by methods such
        should review the tools available      Transparenc     ity
                                                               Review                    author
                                                                                                                the dean who shall make the final determination. In evaluating
        as posting ensure the desired
        for both to them on campus or          y; Rigor                                  and
                                                                                                                these applications, the committee should consider the return on
        system are being achieved. These
        results Web sites. This increased                                                ongoing
                                                                                                                investment to the college that might be anticipated. These modest
        tools should will help underscore
        accessibility be effective enough                                                oversight;
                                                                                                                awards are designed to assist faculty by providing training, travel,
        the transparency that currentlysee
        to incentivize their use. (Also                                                  startup &
                                                                                                                and other resources needed to move forward, as outlined in their
        characterizes the process.
        #20)                                                                             ongoing
                                                                                                                Professional Plans. Colleges and schools shall develop their PTR
                                                                                         updates.
                                                                                                                development fund from existing or new resources and shall begin
                                                                                                                distributing funds by 2010.
   37    Deficiencies in the annual            Accountabilit   Practice      VPAAR       Costs for Critical     (APS on Post Tenure Review)
 Page    evaluation after the granting of      y and           and Policy;   and         faculty                The Performance Improvement Agreement (PIA)
  109    tenure should be documented and       Transparenc     Revise APS    faculty     incentives             1. Faculty who receive a "below expectations" summary rating as
         salary and workload differentiation   y;              on Annual     council;    and                    the result of their annual performance evaluation must participate in
         used to introduce meaningful          Communicati     Merit         implement   workload.              developing and implementing a Performance Improvement
         incentives and sanctions into the     on-Internal;    Adjustment    ation by                           Agreement (PIA) designed to improve their performance. Faculty
         process. (Also see #24)               Rigor;          s for         deans and                          members who do not agree with the below expectations rating may
                                               Continuous      Faculty       primary                            request a peer review of their annual performance record using the
                                               Improvement                   units                              established primary unit process or a specific written process
                                                                                                                developed by the unit for this purpose. Subsequently, faculty
                                                                                                                members who believe the primary unit’s evaluation is mistaken may
                                                                                                                appeal the rating through established grievance procedures in the
                                                                                                                college/school. No action will be taken to begin a PIA until this
                                                                                                                appeal process, if invoked, is completed. This appeal process
                                                                                                                should be completed within six weeks or less from the date it is
                                                                                                                initiated by the faculty member.
                                                                                                                2. Working with the primary unit head or an appropriate committee
                                                                                                                of the primary unit (as determined by primary unit policy), the faculty
                                                                                                                member develops a PIA that includes specific goals, timelines, and
                                                                                                                benchmarks that will be used to measure progress at periodic
                                                                                                                intervals. Usually, PIAs will be established for one year. But, if
                                                                                                                research deficiencies warrant longer, the PIA may be set up for two
                                                                                                                years. The campus administration shall designate an advisor or
                                                                                                                resource office to provide advice to the faculty member and to the
                                                                                                                primary unit head/committee on best practices and models for PIAs
                                                                                                                and appropriate benchmarks. The next annual merit evaluation
                                                                                                                following the term of the PIA shall address whether the goals of the
                                                                                                                PIA have been met.
                                                                                                                                                                                   28
                                                                                                   Critical,
                                                                 Change in              Monetary
                                                                                                 Important,
  #             RECOMMENDATION                   Category        policy or Locus        or HR                                            Policy Language
                                                                                                 or
                                                                 practice?              costs?   Desirable?
 Report
 page #
   1
   37     The university’s laws, policies, and   Communicati   Practice      VPAAR, HR in           Important   3. If the goals of the PIA have been met, as evidenced in the next
Page 31
  Page    procedures for tenure and tenure-      on -External; and Policy;   Provosts, each                     annual merit evaluation, the faculty member continues in the current
  109     related processes should be easily     Communicati   APS on        VCACs      departme                five-year post-tenure review cycle.
Cont'd    accessible to not only the             on -Internal  Tenure                   nt and IT,              4. If the goals of the PIA have not been met at the next annual merit
          candidates for tenure but to the                     Accountabil              time to                 evaluation, an extensive review process shall be initiated.
   38     public in general by methods such
          The university should establish a      Accountabilit ity
                                                               Practice      VPAAR, author Human Critical       (Regent Policy 5-I)
 Page     as posting them on campus or
          process that specifies a timeline      y and         and Policy;   University and
                                                                                         resources
                                                                                                                The Committee's review of dismissals for cause shall proceed as
  111     systemactivities of all responsible
          for the Web sites. This increased      Transparenc Revise          Counsel, ongoing
                                                                                            costs
          accessibility will help underscore                                            oversight;              expeditiously as possible. Ordinarily, hearings shall be concluded
          parties reviewing a dismissal for      y;            Regent        and          (Faculty,
          the transparencythe goal that they                                                                    and recommendations made to the president within 90 120 calendar
          cause case with that currently         Consistency; Law, Article   Faculty    startup &
                                                                                            Staff,
          characterizes the process.                                                                            days after referral to the dismissal for cause panel by the Committee
          be completed in no more than six       Efficiency    5.C; Revise   Council. ongoingto
                                                                                          Legal)
                                                                                        updates.                Chair.
          months.                                              Regent                     expedite
                                                               Policy 5-H                process
                                                               and 5-I;
                                                               Revise
                                                               Faculty
                                                               Handbook
                                                               Sections on
                                                               Nonreappoi
                                                               ntment,
                                                               Termination
                                                               ,
                                                               Suspension
                                                               , and
                                                               Dismissal
                                                               for Cause

   39     The university should revise its       Accountabilit New APS       Faculty      Human Critical        Referred by ACTRP to a special Ad Hoc Committee on Faculty
 Page     policy on dismissal for cause to       y and         on Faculty    Council in resources               Conduct, which will develop a code of faculty conduct and formalize
  111     define more clearly the behaviors      Transparenc Conduct         consultati costs for               appropriate sanctions for faculty misconduct, including explicitly
          that lead to removal from the          y;                          on with     faculty to             those behaviors that lead to removal from the classroom.
          classroom and processes leading        Communicati                 University run peer
          to dismissal for cause.                on-External;                Counsel.      review
                                                 Rigor;                                   process
                                                 Consistency;
                                                 Peer Review




                                                                                                                                                                                29
                                                                                                    Critical,
                                                               Change in                  Monetary
                                                                                                   Important,
   #           RECOMMENDATION                  Category        policy or Locus            or HR                                           Policy Language
                                                                                                   or
                                                               practice?                  costs?   Desirable?
 Report
 page #
   1
   40   The university’s laws, policies, and
        The Regents should identify            Communicati
                                               Accountabilit   Practice      VPAAR,
                                                                             Board of     HR in
                                                                                          Human      Important
                                                                                                     Critical    (APS on Program Review) The Board of Regents directed the
  New institutional goals that are tenure-
Page 31 procedures for tenure and broad        on -External;
                                               y and           and Policy;   Provosts,
                                                                             Regents      each
                                                                                          resources              faculty and administration to develop systematic procedures for
        related processes guide the easily
        and enduring, will should be           Communicati
                                               Transparenc     APS on
                                                               Write into    VCACs
                                                                             with         departme               review of all colleges, schools, and academic units on the four
        accessible to of campus, college,
        development not only the               on -Internal
                                               y;              Tenure
                                                               new APS       faculty      nt and IT,             campuses within an established timetable which provides for review
        and departmental goals, to
        candidates for tenure butbe the        Communicati     Accountabil
                                                               on Tenure     and          time to                of each unit once every five years where feasible, but at least once
        public in general by methods such
        incorporated into primary unit         on-Internal;    ity
                                                               Accountabil   administra   author                 every seven years.
        criteria, and be on campus or
        as posting themused to inform the      Communicati     ity; Revise   tive         and
                                                                                                                  Such review procedures are to be designed to identify strengths
        system Web sites. This increased
        hiring and reappointment               on-External;    APS on        leadership   ongoing
                                                                                                                 and weaknesses of academic programs and result in the
        accessibility will help underscore
        processes.                             Consistency;    Implementa    .            oversight;
                                                                                                                 establishment of recommended alternatives for program
        the transparency that currently        Rigor;          tion of                    startup &
                                                                                                                 development and modification, with the ultimate goal of promoting
        characterizes the process.             Continuous      Regent                     ongoing
                                                                                                                 and maintaining high-quality academic programs that are
                                               Improvement     Policies on                updates.
                                                                                                                 administered efficiently.
                                                               Tenure                                             Such procedures are to address, where appropriate, the review of
                                                                                                                 the undergraduate curriculum, with the goal of providing students
                                                                                                                 with a broader exposure to a wide range of subject matters. The
                                                                                                                 Board of Regents is to receive periodic reports and
                                                                                                                 recommendations for action, where appropriate, based upon and
                                                                                                                 resulting from the reviews.




                                                                                                                                                                                30

				
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