Highland County Ohio Property Taxes - DOC

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					                                MONDAY, JANUARY 23, 2006
                     OFFICE OF THE BOARD OF COUNTY COMMISSIONERS
                                PICKAWAY COUNTY, OHIO


       The Pickaway County Board of Commissioners met in Regular Session in their office located at 139
West Franklin Street, Circleville, Ohio on Monday, January 23, 2006, with the following members present:
Mrs. Ula Jean Metzler, Mr. Glenn D. Reeser, and Mr. John A. Stevenson. Dan Bradhurst, County
Administrator, was also in attendance.
       Mr. Reeser offered the motion, seconded by Mr. Stevenson to approve the minutes from the previous
meetings.
       Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk


In the Matter of
Payment of Bills:

        Mr. Reeser offered the motion, seconded by Mr. Stevenson to adopt the following Resolution:
        BE IT RESOLVED, that the bills have been found to be properly filed and their respective vouchers
shall be cross-referenced to the approving pages dated January 23, 2006, of the Commissioners’ Voucher
Register, and
        BE IT FURTHER RESOLVED, that the Board of Pickaway County Commissioners orders the
Auditor of Pickaway County, Ohio to draw her warrant on this entry in the amount of $314,572.87 on the
County Treasurer to satisfy the same.
        Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk


In the Matter of Update
Regarding Crane Plastics Manufacturing
Tax Abatement Agreement:
        Terry Frazier, Enterprise Zone Manager, and Melissa Betz, Pickaway County Auditor, both members
of the Tax Incentive Review Council (TIRC) met with the Commissioners with an update regarding the tax
abatement agreement with Crane Plastics Manufacturing (CPM) Ltd.
        In March 2000, a ten (10)-year tax abatement agreement was signed stipulating that if the Circleville
plant were to cease its operations, CPM would be required to repay the taxes that would have been payable
had the property not been exempted from taxation. In March 2005, CPM did cease its operations at the local
plant and moved to its Columbus facility. Since that time the TICR has been attempting to negotiate an
agreement to recoup the abated taxes, without much cooperation from CPM.
        Mrs. Betz stated a total of $262,261.20 is due in past abated real estate and property taxes and
$65,565.31 (25%) has now been attached to the existing amount due on CPM’s tax duplicate. Another 25%
will be assessed in 2007, with the remaining 50% in 2008. Mrs. Betz added that Circleville City Schools will
be addressing the issue of CPM not honoring the $20,000 side agreement previously set up.
        A brief review of HB66 also took place, which recently eliminated the 10% real estate rollback on
commercial property, with phased elimination of rollback on personal property, in addition to the status of
ALSCO’s (formally Owens Corning), delinquent property taxes previously debated by representatives of the
company.



In the Matter of
Meeting with Heath MacAlpine
Regarding Job & Family Services Update:

       Heath MacAlpine, Director of Pickaway County Job & Family Services (JFS) Department, and
JoEllen Deal, Director of Children Services, met with the Commissioners with the agency’s monthly update.
Also in attendance was Matt Forte of the Circleville Herald.

       Topics reviewed included:



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      Pickaway County’s December 2005, 6.5% unemployment rate, up from 5.9% in November 2005,
       and the increased number visits to the One-Stop Job office, reflecting the rate change;
      Medicare Part D implementation and where the Pickaway County JFS Department, though it has no
       direct responsibility to, has been assisting some of the elderly in the community with enrollment and
       understanding the changes in benefits;
      House Resolution 4241, and Reconciliation Bill follow-up associated with cuts in Child Support
       reimbursement rates funding, which will remain at 66% for now;
      Phase 2 of the state’s certification proposal of One-Stop Job offices, where there is no federal or state
       laws, or funds, requiring the ongoing certification, and threatens to waste time and resources needed
       to provide services to citizens;
      Youth Opportunity Fairs scheduled with local high schools for late winter/early spring;
      JFS’s departmental upcoming labor negotiations;
      Amendment to the Non-Bargaining Unit Compensation Plan; and
      The Commissioners’ reappointments of the following individuals who have agreed to remain on
       the Pickaway County Job and Family Services Planning Committee, motioned by Mr. Reeser and
       seconded by Mr. Stevenson:

        WHEREAS, pursuant to Ohio Revised Code 329.06, the Board of County Commissioners is required
to establish a county family services planning committee; and
        WHEREAS, the Board is required to appoint a member who is employed in the classified civil
service by the Pickaway County Department of Job & Family Services, then
        NOW, THEREFORE, BE IT RESOLVED that Connie Knapp, a classified civil service employee of
the Pickaway County Department of Job & Family Services, is reappointed to serve as a member of the
Pickaway County Family Services Planning Committee through December 31, 2006.
        Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk


        WHEREAS, pursuant to Ohio Revised Code 329.06, the Board of County Commissioners is required
to establish a county family services planning committee; and
        WHEREAS, the Board is required to appoint a member to represent the public, then
        NOW, THEREFORE, BE IT RESOLVED that Don Bachman, Jr., Pastor of Trinity Lutheran
Church, is reappointed to serve as a member of the Pickaway County Family Services Planning Committee
through December 31, 2006.
        Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk



        WHEREAS, pursuant to Ohio Revised Code 329.06, the Board of County Commissioners is required
to establish a county family services planning committee; and
        WHEREAS, the Board may appoint individuals to the committee in such a manner that the
committee’s membership is broadly representative of the groups of individuals and the public and private
entities that have an interest in the family services provided in the county, then
        NOW, THEREFORE, BE IT RESOLVED that David L. Hannahs, Executive Director of the
Pickaway County Community Action Organization, Inc., is reappointed to serve as a member of the
Pickaway County Family Services Planning Committee through December 31, 2006.
        Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk


        WHEREAS, pursuant to Ohio Revised Code 329.06, the Board of County Commissioners is required
to establish a county family services planning committee; and
        WHEREAS, the Board may appoint individuals to the committee in such a manner that the
committee’s membership is broadly representative of the groups of individuals and the public and private
entities that have an interest in the family services provided in the county, then
        NOW, THEREFORE, BE IT RESOLVED that Geralyn Martin, Vice-President of The Citizens
Bank of Ashville, is appointed to serve as a member of the Pickaway County Family Services Planning
Committee through December 31, 2006.

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       Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk


        WHEREAS, pursuant to Ohio Revised Code 329.06, the Board of County Commissioners is required
to establish a county family services planning committee; and
        WHEREAS, the Board may appoint individuals to the committee in such a manner that the
committee’s membership is broadly representative of the groups of individuals and the public and private
entities that have an interest in the family services provided in the county, then
        NOW, THEREFORE, BE IT RESOLVED that Linda Cook, Managing Attorney with Southeastern
Ohio Legal Services, is reappointed to serve as a member of the Pickaway County Family Services Planning
Committee through December 31, 2006.
        Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk

        Mrs. Deal then provided the Commissioners with an overview of the Council of Accreditation (COA)
of the Children Services agency, which is a process that will analyze all levels of the delivery of services,
systems, and programs made available to the community. In 2002, the state began encouraging county JFS
agencies to complete accreditation programs. Agencies must apply for the accreditation and fewer than
twenty (20) out of Ohio’s eighty-eight (88) counties have completed or are working on the program.
Pickaway County JFS’s application fee was $16,000.


        Mrs. Deal explained obtaining the accreditation, or “seal of approval”, is important to JFS because it
will prove the agency’s sound capabilities, practices, and integrity. Mr. MacAlpine added that the program
requires a lot of work, but with taking into consideration of the improvements the agency will experience;
the process will be worth the effort. Its purpose is to prove the local agency uses the highest standards when
dealing with its clients, and focuses on the child welfare and adult protection portion of the agency. Included
in the standards to be met by the agency are ethical practices, physical organization, financial integrity,
employee training, and continuous improvement. The accreditation program occurs over an approximate
three (3)-year period.


In the Matter of
Meeting in Executive Session with
County Prosecutor Gene Long
Regarding Health Department Personnel Matters:
       Pickaway County Prosecutor Gene Long, met with the Commissioners along with Pam Butler,
Pickaway County Health Commissioner Tammy Ayers, of the Environmental Health Division; and David
Landefeld, Fairfield County Prosecutor, to discuss a personnel issue.
       At 11:15 a.m., Mr. Reeser offered the motion, seconded by Mr. Stevenson to enter into Executive
Session to discuss personnel discipline, dismissal/removal, and possible litigation.
       Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk

       At 12:06 p.m., Commissioner Metzler announced the Board’s return to Regular Session.

       No action was taken


In the Matter of Meeting with
Eric Clark Regarding Water and Sewer Feasibility Study:

        Eric Clark, P.E., met with the Commissioners to inquire if the county would be interested in
partnering with the Village of South Bloomfield in a water and sewerage feasibility study. Also in
attendance were Nate Green, Circleville-Pickaway County CIC Economic Development Director; Louis
McFarland, City of Circleville Director of Public Service, and Matt Forte of the Circleville Herald.

       Mr. Clark stated that for some time now the Village of South Bloomfield has considered a water and
sewer project that would service Cook’s Creek Golf Course located on the west side of U.S. Rt. 23, south of

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the village. He said that it was his understanding that the county was desirous of seeking an alternative to its
sewer package plant serving Walnut Heights Subdivision, located east of the golf course. He inquired if the
Commissioners would be interested in incorporating that area, and just to the south on Hagerty Road, into the
feasibility study in order to create the capacity in the event the subdivision might eventually tie-in.

        Dialogue then took place regarding previous discussions the county’s sanitary engineer, Robert
Parker, has had related to the possibility of Walnut Heights Subdivision hooking up to the Village of
Ashville’s water and sewer system that would be paid for by a developer in the area. Mr. Clark stated that at
the current time, it is his understanding that the village’s system is in need of some work before it can take
on additional users.

        When the Commissioners inquired if the county would be obligated to provide funding if the water
and sewer system project was sized to accommodate Walnut Heights Subdivision, Mr. Clark replied for the
feasibility study, yes. He said the first step of the study would be to get some additional mapping together
for the placement of the plant, lift stations, shooting of elevations, etc. Mr. Clark stated mapping costs done
thus far are in the neighborhood of $20,000 to $30,000, maybe less.

        The Commissioners stated that before making a decision, they would need to obtain the county’s
sanitary engineer’s involvement, in addition to receiving an update on the previous discussions related to
Walnut Heights Subdivision hooking into the Village of Ashville’s water and sewer system. With Mr.
Parker currently attending a convention out of state, Mr. Clark stated he could begin initial discussions with
Chris Mullins, Parker’s assistant, right away. He added that the Walnut Heights Subdivision is about the
only additional residential area he would like the Village of South Bloomfield’s system to serve. “I don’t
think we want to have extra capacity for additional residential development in that area. My thoughts are
targeting the commercial corridor along Rt. 23.”
        When asked by the Commissioners how far north the City of Circleville’s new system’s line runs,
Mr. McFarland stated the city is in the middle of a large trunk sewer project that will be extending north to
the vicinity of Jim’s Pay & Save, and it is interested in the development on Hagerty Road. He stated that he
has good mapping up to Bell Station Road, which is approximately 2 ½ miles from where the city’s gravity
line ends and the southern edge of the topic area discussed for inclusion in the feasibility study. Mr.
McFarland asked that if the Commissioners decide to participate in the study, that they include the 2 ½-mile
area and consider utilizing the city’s sewer capacity. Earnhart Hill Regional Water & Sewer will be
providing water services. He added that if the Rt. 23 corridor is being looked at for industrial and
commercial development, he wanted to emphasize the fact that the City of Circleville manages an industrial
sewage pretreatment program. “So we can certainly handle, through ordinances, industrial users.”
        Following further discussion, and with three possible options for the county to consider, it was
determined that Mr. Clark will contact Mr. Parker when he returns from the convention to discuss the matter,
then schedule another meeting with the Commissioners.


In the Matter of
Creation of New Line Items Approved:
       Mr. Reeser offered the motion, seconded by Mrs. Metzler to approve the following requests for the
CREATION OF A NEW LINE ITEM/LINE ITEM NAME CHANGE:

                              605.0000.4221 – Board of Health – Real Estate
                           232.0000.4221 – Treasurer-DTAC- Real Estate-Fees
                      232.0000.4266 – Treasurer-DTAC-Manufactured Homes-Fees
                           232.0000.4267 – Treasurer-DTAC-Personal Property
                     260.0000.4266 – Auditor-Real Estate-Manufactured Homes-Fees
                       260.0000.4267 – Auditor-Real Estate-Personal Property-Fees
                          233.0000.4221 – Prosecutor-DRETAC-Real Estate-Fees
                    233.0000.4266 9 Prosecutor-DRETAC-Manufactured Homes-Fees
                         233.0000.4267 – Prosecutor-DRETAC-Personal Property
                                103.0000.4556 – Marine Patrol-Local Share
                                103.0000.4557 – Marine Patrol-State Share
                                   108.0000.4556 – DARE-Local Share
                                    108.0000.4557 – DARE-State Share
                                246.0000.4556 – Dog & Kennel-Local share
                             258.0000.4920 – Juvenile Court-Loving Solutions
                                              Name Change:
                        257.0000.4557 from “State Share CSEA Outreach Grant”
                                                    to
                                    “State Share-Montgomery County”

               258.0000.4926 from Juvenile Court-“Family Drug Court-Other Receipts”

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                                                  to
                           Juvenile Court – “Parent Project”-Other Receipts”

       Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk


In the Matter of
Appropriations Approved:
       Mr. Reeser offered the motion, seconded by Mr. Stevenson to approve the following request for the
APPROPRIATION OF FUNDS:
                 14,567.23 from 211.0000.4595 – Board of Elections-HAVA-Revenue
                                                   to
                   211.1107.5404 – Board of Elections-HAVA-Advertising/Printing


In the Matter of
Meeting in Executive Session to
Discuss Personnel Matters:
       At 2:17 p.m., Mr. Reeser offered the motion, seconded by Mr. Stevenson for the Board to enter into
Executive Session to discuss personnel matters:
       Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk

       At 2:48 p.m., Mrs. Metzler announced the Board’s return to Regular Session.

       No action was taken.


In the Matter of Commissioner
Glenn D. Reeser Appointed
Designee to Solid Waste Policy Committee:

       Ula Jean Metzler, President of the Board of Pickaway County Commissioners, designated Glenn D.
Reeser to serve as her representative on the Ross, Pickaway, Highland, and Fayette Solid Waste Policy
Committee for the year 2006.


In the Matter of
Permit Approved for Circleville Oil Company to
Travel Roads with Load Restrictions:

        Mr. Reeser offered the motion, seconded by Mrs. Metzler to grant Circleville Oil Company a permit
to travel roads in Pickaway County with temporary load reductions during thawing and freezing conditions
in order to deliver heating fuel and other necessary supplies for the well-being of residents of the county.
        The permit must be produced to law enforcement and/or government agencies upon request.
        Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser, yes; Mr. Stevenson, yes.
Voting No: None. Motion carried.

Attest: Patricia Webb, Clerk


In the Matter of Discussion of
New Location for Office of Development & Planning:

        Terry Frazier, Director of Pickaway County Office of Development & Planning, met with the
Commissioners to review the proposed floor plan he provided for the new location of his office that will be
situated in the lower level of the old jail and sheriff residence. The space includes a reception
information/waiting area; map files and storage area; GIS mapping/office area; and a possible county
building inspector office. Mr. Frazier informed the Commissioners that he has met with the county
maintenance supervisor to review remodeling needs and costs.


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       During their discussion with Mr. Frazier, the Commissioners determined that the renovation costs
should be in the range of $5,000.


In the Matter of
Weekly Dog Warden Report:

       Tim McGreevy, Dog Warden, filed his report for week ending January 21, 2006.
       A total of $480 was reported being collected as follows: $40 in sales of dogs; $15 in redemptions;
$40 in donations; $385 in sales of tags.
       Seven (7) dogs and no cats were destroyed.
       No firearms were discharged


       With there being no further business brought before the Board, Mr. Stevenson offered the motion,
seconded by Mr. Reeser to adjourn. Voting on the motion was as follows: Mrs. Metzler, yes; Mr. Reeser,
yes; Mr. Stevenson, yes. Voting No: None. Motion carried.
                                                                  Ula Jean Metzler, President
                                                                  Glenn D. Reeser, Vice President
                                                                  John A. Stevenson
                                                                  BOARD OF COMMISSIONERS
                                                                  PICKAWAY COUNTY, OHIO

Attest: Patricia Webb, Clerk




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