How to Write a Recommendation Letter for Nhs 86b69309 ae6a 407a 8087 3a209df3a2b9 xls £ 22 M Savings

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							           86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                              £ 22 M Savings Initiative                                                                                                Overview




  Objective:          To make recurrent savings of £ 25 M



                                                                                                                                                                                                                                      m


 Urgent Care
                   Existing investment plan projects to reduce non- elective (urgent care) demand. These projects form a key part of the strategy, with £4.5m ROI in 09-10 and £11m in 10-11 in the original plan. it is critically
                   important to get a good assessment of the risk of non or under achievement of these projects, identify the key blockers to delivery where they exist and revise plans and reconfigure effort to ensure delivery           £4.20

Planned Care
   Project   Elective care project to reduce review OPA and Consultant to consultant referrals to top quartile performance, peer review/conferral of elective referrals
                   We are commissioning for top quartile performance in efficient elective care utilisation. These projects will be managed through the Elective care project group (MH and SM)                                              £1.10

  Corporate
   Savings
                   We intend to improve our business efficiency as a corporate organisation                                                                                                                                                  £3.25

 Specialised
  Services
                   Expanding list of 'never events' not funded. Savings from specialised services commissioning agency and polled budgets                                                                                                    £2.70


Disinvestment Prioritisation of initiatives from the £20m investment plan is ongoing led by CSJ. A further £11.4m will need to be released from the investment plan, after accounting for disinvestments already included under
                   the above projects, to close the gap. These figures assume all projects achieve intended savings and almost worse case in the financial modelling. If actual case moves towards best case, then the gap could
                   reduce considerably.                                                                                                                                                                                                     £13.00
   Subtotal:                                                                                                                                                                                                                                £24.25

                   CMB Meetings                                                                      SRG Meetings
                   Date                               Time                 Location                  Date                     Time            Location
                   Tuesday 17th November 2009 1.00 – 3.00pm                Assembly Room             Thursday 7 January 9 -11:30              Assembly Room, Mosely Hall
                               th
                   Tuesday 8 December 2009            12.30 – 2.30pm       Venue TBC                 Thursday 4 February 9 -11:30             Assembly Room, Mosely Hall
                                th
                   Tuesday 19 January 2010            1.00 – 3.00pm        Assembly Room             Thursday 4 March         9 -11:30        Assembly Room, Mosely Hall
                   Tuesday 16th February 2010         1.00 – 3.00pm        Assembly Room             Thursday 1 April         9 -11:30        Assembly Room, Mosely Hall
                   Tuesday 16th March 2010            1.00 – 3.00pm        Venue TBC                 Thursday 6 May           9 -11:30        Assembly Room, Mosely Hall
                   Tuesday 20th April 2010            1.00 – 3.00pm        Assembly Room             Thursday 3 June          9 -11:30        Assembly Room, Mosely Hall
                   Tuesday 18th May 2010              1.00 – 3.00pm        Assembly Room             Thursday 1 July          9 -11:30        Assembly Room, Mosely Hall
                                th
                   Tuesday 15 June 2010               1.00 – 3.00pm        Assembly Room             Thursday 5 August        9 -11:30        Assembly Room, Mosely Hall
                                th
                   Tuesday 13 July 2010               1.00 – 3.00pm        Assembly Room             Thursday 2         9 -11:30              Assembly Room, Mosely Hall
                                th                    1.00 – 3.00pm        Assembly Room             September
                                                                                                     Thursday 7 October 9 -11:30              Assembly Room, Mosely Hall
                   Tuesday 17 August 2010
                                th
                   Tuesday 14 September               1.00 – 3.00pm        Assembly Room             Thursday 4               9 -11:30        Assembly Room, Mosely Hall
                   2010                               1.00 – 3.00pm                                  November2
                   Tuesday 12th October 2010                               Assembly Room             Thursday                 9 -11:30        Assembly Room, Mosely Hall
                                                      1.00 – 3.00pm                                  December
                   Tuesday 19th October 2010                               Assembly Room
                   Tuesday 16th November 2010 1.00 – 3.00pm                Assembly Room
                   Tuesday 21st December 2010 1.00 – 3.00pm                Assembly Room




           11/17/2010                                                                                                                                                                                                                           1
     86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                                            £ 22 M Savings Initiative                                                                                                      Consolidated Action Plan




                                                            Programme                                                        Savings
                                         Status from                                                       Savings                                                                                                         Start Date
   Workstream                                           Assignment (existing                                               Contribution                                                                                                 Original     Status   Revised        Comments /
                    Workstream Name        existing                                        Lead          contribution                                   Deliverable / Action                     Responsible Party          (action
    Cluster                                               project reporting                                                  non re -                                                                                                   End Date     (RAG)    End Date      Limiting Issue
                                          reporting                                                     recurrent £000                                                                                                       open)
                                                             reference)                                                      current
                  Rapid Response Team                  Transforming Community     Mike McGrath          £2,082                             Commissioning brief                                 MH, PJ, WP                  19/11/2009   30/11/2009     A
Urgent Care                                            Services                                                                            (including details and numbers)
                                                                                                                                           Include assumption in the brief                     MM                          19/11/2009                closed

                                                       Reporting from Peter                                                                Preparation for delivery: agree principles with     MM                          19/11/2009                  A
                                                       March                                                                               providers, Revision of contract
                  MDCT                                 Transforming Community     Mike McGrath                                             Commissioning brief                                 MH, PJ, WP                  19/11/2009   30/11/2009   closed
                                                       Services                                                                            (including details and numbers)
                                                                                                                                           Include assumption in the brief                     MM                          19/11/2009    04/01/10    closed

                                                       Reporting from Peter                                                                Preparation for delivery: agree principles with     MM                          19/11/2009    04/01/10    closed
                                                       March                                                                               providers, revision of contract
                  End of life                          End of life                Ruth Denton           £40                                Commissioning brief                                 MH, PJ, WP                  19/11/2009   30/11/2009   closed
                                                                                                                                           (including details and numbers)

                                                                                                                                           Include assumption in the brief                     RD                          19/11/2009    04/01/10    closed

                                                       Reporting from Peter                                                                Preparation for delivery: agree principles with     RD                          19/11/2009    04/01/10    closed
                                                       March                                                                               providers, Revision of contract
                  Discharge Planning                   Urgent care                Dave Parks            £237                               Commissioning brief                                 MH, PJ, WP                  19/11/2009   30/11/2009   closed
                                                                                                                                           (including details and numbers)
                                                                                                                                           Include assumption in the brief                     DP                          19/11/2009    04/01/10    closed

                                                       Reporting from Peter                                                                Preparation for delivery: agree principles with     DP                          19/11/2009    04/01/10    closed
                                                       March                                                                               providers, Revision of contract
                  CareWell                             self care                  Carol Bhalla / Greg   £420                                                                                                                                           G
                                                                                  Pastor

                  Kenrick Centre                       Older peoples well being   Marion Rogerson       £1,152                             Commissioning brief                                 MH, PJ, WP                  19/11/2009   30/11/2009     A
                                                                                                                                            including details and numbers)
                                                                                                                                           Include assumption in the brief                     MR                          19/11/2009                  A

                                                       Reporting from Peter                                                                Preparation for delivery: agree principles with     MR                          19/11/2009                  A
                                                       March                                                                               providers, Revision of contract
                  Falls                                Falls prevention           Jane Beach            £274                               Commissioning brief                                 MH, PJ, WP                  19/11/2009   30/11/2009     A                 savings adjusted by PJ
                                                                                                                                           (including details and numbers)                                                                                               to 250 from 413
                                                                                                                                           Include assumption in the brief                     MR                          19/11/2009                  A

                                                       Reporting from Peter                                                                Preparation for delivery: agree principles with     MR                          19/11/2009                  A
                                                       March                                                                               providers, Revision of contract
                  GP Led Health Centre                 n/a                        Audrey Toms           £0                                 Identify new programme lead                         BVG                         19/11/2009   16/12/2009     A
                                                                                                                                                                                                                                                                         01/01/2010- Hold for now
                                                                                                                                           Decide whether to commission more activity          RB and RH (high level                    16/12/2009     A
                                                                                                                                                                                               meeting)                                                                  01/01/2010- Hold for now
                                                                                                                                           Pursue cat C diversion with WMAT (ongoing)          AT / contracting team &                  16/12/2009     A
                                                                                                                                                                                               D.Parkes                                                                  01/01/2010- Hold for now
                                                                                                                                           Decide whether relocation feasible (A&E or          RH (high level meeting as                16/12/2009     A
Maybe Merge                                                                                                                                nearer) [ waiting for a high level meeting at UHB   above)
                                                                                                                                           to decide]                                                                                                                    01/01/2010- Hold for now
                  GP in A&E                                                       PBC leads (Ross B)                                       Identify new programme lead                         BVG                         19/11/2009   16/12/2009     G                 21 Dec Agenda Item
                                                                                                                                                                                                                                                                         (may need to wait
                                                                                                                                                                                                                                                                         until disinvestments
                                                                                                                                                                                                                                                                         decided)
                  All Urgent Care                                                                                                          Finance templates and negotiating brief to be       PJ & D.Parkes                                         closed
                  Programme                                                                                                                revised week beginning 16th November 09
                  All Urgent Care                                                                                                          UC projects included in the investment              HS                                                    closed
                  Programme                                                                                                                prioritisation meeting 12th November
                  All Urgent Care                                                                                                          Discussion with CMB in January                      Executive                   19 Jan CMB    January       G                 On 19 Jan CMB
                  Programme                                                                                                                                                                                                  Agenda                                      agenda
                  All Urgent Care                                                                                                          Begin contract negotiations with providers from     Negotiation team                          04/01/10    closed
                  Programme                                                                                                                17th of November
                  All Urgent Care                                                                                                          High level finance negotiation meeting with UHB     RH                                        04/01/10    closed
                  Programme                                                                                                                FD. TBA




     11/17/2010                                                                                                                                                                                                                                                                 2
     86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                                                      £ 22 M Savings Initiative                                                                                                   Consolidated Action Plan




                                                                  Programme                                                            Savings
                                               Status from                                                      Savings                                                                                                           Start Date
   Workstream                                                 Assignment (existing                                                   Contribution                                                                                              Original     Status   Revised        Comments /
                    Workstream Name              existing                                       Lead          contribution                                         Deliverable / Action                     Responsible Party      (action
    Cluster                                                     project reporting                                                      non re -                                                                                                End Date     (RAG)    End Date      Limiting Issue
                                                reporting                                                    recurrent £000                                                                                                         open)
                                                                   reference)                                                          current
Urgent Care                                                                                                            £4,205

Planned Care      Achieving peer benchmark                   Reporting should be      Sultan M, Barbara K,   £500                                    Identify 3 categories of review OPA over        SM, BK, MH                                             closed
Projects          for new : review OPA ratio                 provided by the          Martin Harris                                                  benchmark
                  • Diabetes                                 Performance Team: Martin                                                                • A Review OPA of limited clinical value (e.g.
                  • Cardiology                               Harris and Sultan M.                                                                    intra specialty variation not explained by case
                  • Rheumatology                                                                                                                     mix, OPA following negative diagnostic tests )
                  • ENT                                                                                                                              • B Review OPA for care normally carried out in
                  • Max fax                                                                                                                          general practice (QoF) e.g. diabetes annual
                  • Pain management                                                                                                                  review, annual TFTs
                  •Dermatology?                                                                                                                      • C Review OPA which could be carried out in
                                                                                                                                                     community for which new care pathway has
                                                                                                                                                     already been developed; rheumatology, diabetes,
                                                                                                                                                     pain management
                                                                                                                                                     • D Review OPA where new care pathway not
                                                                                                                                                     been developed locally, including 1 stop shop
                                                                                                                                                     ideas


                                                                                                                                                     Signoff negotiation (commissioning) brief            SG                      19/11/2009   21/12/2009   closed

                                                                                                                                                     Detailed review of what to include in the contract MH /DR / SG               19/11/2009    04/01/09      A

                                                                                                                                                     Split of specialties by category                     MH                      30/11/2009    04/01/09      A


                                                                                                                                                     Inclusion of metrics in the contract                 MH                      30/11/2009    04/01/09      A

                                                                                                                                                     Draft recommendation on what to include in the       MH                      30/11/2009    January       G                 Recommendations
                                                                                                                                                     contracts for planned care, include high level                                                                             issued; waiting for
                                                                                                                                                     pathway
                                                                                                                                                                                                                                                                                responses
                  Consultant to consultant                                              SM, BK, MB           £200                                    Identify costed list of CON CON referrals over the SM                                     November       G
                  referrals                                                                                                                          benchmark and/or clinically undesirable

                                                                                                                                                     Signoff negotiation (commissioning) brief                                    19/11/2009   23/1//2009   closed              Brought to CMB for
                                                                                                                                                                                                                                                                                discussion
                                                                                                                                                     Detail view how to include in the contract                                   19/11/2009    04/01/09      A

                                                                                                                                                     Detail the specialties this relates to               MH                      30/11/2009    04/01/09      A

                  Never events not paid for                  QSS (Quality, Safety and   Denise P, JC         £0                                      List devised and costed(Monday BVG)               JC, Denise P               30/11/2009    07/12/09    closed
                                                             Standards) Group                                                                        Bring back the list (the final proposal)
                                                             DP                                              Previoulsy was                          Obtain proposal to include in commissioning brief Phil Johns                                           closed
                                                                                                             £372, does not
                                                                                                             seem likely we
                                                                                                             will have this kind
                                                                                                             of savings)
                                                                                                                                                     Inclusion & Signoff negotiation (commissioning)                              19/11/2009                closed
                                                                                                                                                     brief
                                                                                                                                                     Detail view how to include in the contract, after    Karen                   19/11/2009   19/1/2009      A
                                                                                                                                                     the never events are identified in discussion with
                                                                                                                                                     the providers and costed                                                                                                   4 Jan Agenda Item
                                                                                                                                                     D/W providers at contract negotiation meetings    Contracting /negotiation                 ongoing       A
                                                                                                                                                     including financial framework                     teams                                                                    4 Jan Agenda Item
                                                                                                                                                     Devise procedure for event identification         Contracting /negotiation                 10/01/09      G
                                                                                                                                                                                                       teams
                                                                                                                                                     Contact CBSA to monitor (to contact for reports - Phil Johns / Denise P.     23/11/2009    07/12/09    closed
                                                                                                                                                     Marie Ovens)                                                                                                               Not good outcome,
                                                                                                                                                                                                                                                                                not able to track.
                                                                                                                                                                                                                                                                                Need to develop way




     11/17/2010                                                                                                                                                                                                                                                                       3
 86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                                                  £ 22 M Savings Initiative                                                                                                        Consolidated Action Plan




                                                            Programme                                                          Savings
                                         Status from                                                         Savings                                                                                                          Start Date
Workstream                                              Assignment (existing                                                 Contribution                                                                                                   Original     Status   Revised         Comments /
                Workstream Name            existing                                        Lead            contribution                                   Deliverable / Action                        Responsible Party        (action
 Cluster                                                  project reporting                                                    non re -                                                                                                     End Date     (RAG)    End Date       Limiting Issue
                                          reporting                                                       recurrent £000                                                                                                        open)
                                                             reference)                                                        current
                                                                                                                                             Need to agree with CBSA to adjust coding so that Denise P / Jim Cowan             07/12/09     21/12/2009   closed
                                                                                                                                             we will be able to monitor the savings from never
                                                                                                                                             events.                                                                                                                          meeting with CBSA
                                                                                                                                             Meeting scheduled next week for discussion with                                                                                  not successful, need
                                                                                                                                             CBSA. Report back on the following meeting                                                                                       to adjust
                                                                                                                                             UHB and ROH should report on an ongoing basis Denise P                            07/12/09                    A
                                                                                                                                             on the never events.

                                                                                                                                             Contract schedule devised                           CBSA account manager?                       10/01/09      A

              Non PBR review project                                              PJ also investment      £0                                 Review and benchmark non PBR spend                  PJ                                         21/12/2009     A                  Moved to Action item
                                                                                  prioritisation CSJ                                                                                                                                                                          for 25
                                                                                                                                             Agree possible disinvestment                        CMB/CMT/investment                         21/12/2009     A
                                                                                                                                                                                                 prioritisation process                                                       7 Jan SRG
                                                                                                                                             Review contractual terms                            Contract negotiation teams                 21/12/2009     A

                                                                                                                                             Negotiate with providers                            Contract negotiation teams                 21/12/2009     A

                                                                                                                                             Confirm proposal completed (BVG Mon)                PJ                                         21/12/2009     A
                                                                                                                                                                                                                                                                              18 Jan BVG
                                                                                                                                             Signoff negotiation (commissioning) brief                                                      21/12/2009     A

                                                                                                                                             Detail view how to include in the contract                                                     21/12/2009     A

              PBC referral management                  PBC Governance (or SRG) PBC leads and Locality     £500                               JT                                                  CMB 17th November                          17/11/2009   closed
              project                                                          Managers
                                                                                                                                             Allocate new leader (after disinvestment)           BVG                          19/11/2009    21/12/2009
                                                       Rita S.                                                                               Skills audit OPA specialties across each cluster    LDs                                        31/12/2009     G

                                                                                                                                             Set prices using pricing framework already          Jonathan Mason                             31/12/2009     G
                                                                                                                                             developed
                                                                                                                                             ?low tech willing provider accreditation for        D.Parkes                                   31/1/2010      G
                                                                                                                                             providers
                                                                                                                                             GP providers on CAB (choose & book)                 ND                                         30/2/2010      G
                                                                                                                                             Alternatively/also design referral peer review      tbc                                                       G
                                                                                                                                             process (SBIC model)
              Decommissioning LES’s no                 Primary Care Contracting   Audrey T, Ken D         £100                               Discuss action after the primary care contracting   BVG                          19/11/2009                 closed
              longer required                          Group                                                                                 discussion

                                                       RH / SG                                                                               List the LES that can be decommissioned.            S Gidda                      30/11/2009                 closed
                                                                                                                                             Circulate the paper prior the meeting on the
                                                                                                                                             21/12                                                                                         21/12/2009
                                                                                                                                             Audrey Toms to complete paper on how to             Audrey Toms. Sarb             20/11/09                  closed
                                                                                                                                             decommission LES (recommendation on which
                                                                                                                                             services should be decomissioned); bring
                                                                                                                                             forward to review.
                                                                                                                                             Review should take place at next CMB meeting
                                                                                                                                                                                                                                              4/1/2009
                                                                                                                                             Identify redundant LES’s through LES review and AT & CSJ                                       14/12/2009     G      19/1/2009
                                                                                                                                             prioritisation of investment process. Needs to be
                                                                                                                                             reviewed as part of clinical meeting
                                                                                                                                                                                                                                                                              Need time line
                                                                                                                                             Approve decommissioning plan                      Primary Care contracting                                    G
                                                                                                                                                                                               group/ HQCFA
                                                                                                                                                                                               group/CMB/CMT                               21/12/2009                         Need time line
                                                                                                                                             Give notice in required timescale (3 or 6 months) Mary C, Jonathan M                           31/1/2010      G
                                                                                                                                                                                                                                                                              Need time line
                                                                                                                                             Send the notice out that certain LES's will be      MG, S Gidda                                               G
                                                                                                                                             decommissioned                                                                                  7/12/2009                        Need time line
              PMS review                               Primary Care Contracting   Sarb G- primary care ROI £100                              Existing Project Plan (PMS review paper             S Gidda                                    18/01/2009     G
                                                       Group                      project                                                    presented at the meeting)
                                                                                                                                             To provide update at the BVG                                                                                                     will be discussed on
                                                                                                                                             Prove Savings                                                                                                                    the 18/1
                                                       RH / SG                                                                               Follow w/Sarb for progress report                   JT                                         20/11/2909     G
              QIPPP                                    SRG                                                                                   Await SHA QIPP summary profile                      R Symons                      11/19/09     31/12/2009     G




 11/17/2010                                                                                                                                                                                                                                                                         4
     86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                                                      £ 22 M Savings Initiative                                                                                                   Consolidated Action Plan




                                                                   Programme                                                           Savings
                                                Status from                                                          Savings                                                                                                      Start Date
   Workstream                                                  Assignment (existing                                                  Contribution                                                                                              Original     Status   Revised        Comments /
                      Workstream Name             existing                                       Lead              contribution                                    Deliverable / Action                       Responsible Party    (action
    Cluster                                                      project reporting                                                     non re -                                                                                                End Date     (RAG)    End Date      Limiting Issue
                                                 reporting                                                        recurrent £000                                                                                                    open)
                                                                    reference)                                                         current
Planned Care                                                                                                               £1,100

Corporate Savings Review of corporate                         Audit Committee            RH                       £1,500                             Review current budgets against out turn and         R Hardy                                04/01/10    closed
                    budgets                                                                                                                          structure
                                                              RH                                                                                     Formulate options and principles                    RH/DR/CMT                              07/12/09      A
                                                                                                                                                     Re-write corporate policy and procedure e.g.        Abbie C, John McI                      07/12/09      A
                                                                                                                                                     travel bookings, hospitality
                                                                                                                                                     Meetings with all directors to identify recurrent   RH (Andrea H) with All                 07/12/09      A
                                                                                                                                                     savings and commitments not funded

                                                                                                                                                     Savings plan formulated to inform budget setting AH                                        07/12/09      A
                                                                                                                                                     for 10 11
                    Prescribing                               QSS (Quality, Safety and   Jonathan H               £500                               Continue formulary development                   J Horgan / Satnaam                        17/03/10      G
                    Joint formulary (MM                       Standards)                                                                                                                              Nandra
                    strategy)

                                                                                                                                                     Come back with a view of how to include in the      Jonathan / Satnaam                     04/01/10    closed
                                                                                                                                                     contracts
                                                                                                                                                     Devise implementation plan                          J Horgan / Satnaam                     17/02/10      G
                                                                                                                                                                                                         Nandra
                                                                                                                                                     Monitor prescribing against formulary               SN                                    21/12/2009     A

                    Prescribing efficiency                    QSS (Quality, Safety and   JH                       £750                               Develop plan                                        JH                                    21/12/2009     G
                                                              Standards)
                    Shared services agency                    Audit Committee            RH                       £250                               JT (Fin Dir at BEN) presentation                    BEN/RH                                31/12/2009     G
                    review                                    RH
                    • IT
                    • Estates
                    • Primary Care services
                    • Financial Services

                    Joint procurement across                                             RH                       £250                               D/W HPC                                             RH                                    31/12/2009     G
                    City
Corporate Savings                                                                                                          £3,250

specialised         Continuing care- spot                     SRG                        Karen Farrough, Denise   £700                               Participates in group work to produce project plan Denise P                               30/11/2009     A
services            purchasing reduction and                                             P                                                           to release savings                                                                                                         Agenda item 25 Jan
                    planning assumptions                                                                                                                                                                                                                                        Action Item from 11
                                                                                                                                                                                                                                                                                Jan - Rachel to follow
                                                              Rita S                                                                                 RH to chase BEN re intentions. Formal letter.       RH                                    18/1/2009    closed

                                                                                                                                                     Follow up confirmation of assumptions for next      ???                       11/01/09
                                                                                                                                                     year.
                                                                                                                                                     Review Assumptions                                  RH                       20/11/2009                   A
                    Mental Health                             SRG                        RH                       £500                               Agree £120k deaf services invest to save            RH, Jane Collier                      30/11/2009   closed
                    Managing overspend

                                                              Rita S                                                                                 Review Assumptions                                  RH                       20/11/2009                   A
                    Mental Health                             SRG                        RH                       £500                               Clear statement of intent to BEN via associate      Contracting lead                      30/11/2009   closed
                    Further efficiency                                                                                                               commissioner meetings in contracting round

                                                                                                                                                     Provide response to BEN                             Karen Farrel              11/01/09                                     need to agree
                                                                                                                                                                                                                                                                                timeline
                                                              Rita S                                                                                 Review Assumptions                           RH                              20/11/2009                  A
                    LD pooled budget, removal                 Board                      RS                       £1,000                             Check assumptions with BEN (Andy Donald) and RS                                           30/11/2009     A                 Don't assume this is
                    of cost pressure by LA                                                                                                           LA (John Tomlinson)                                                                                                        in our plan. 11 Jan
                                                                                                                                                                                                                                                                                Action - Rachel to
                                                                                                                                                                                                                                                                                fullow w/Jhn T.
                                                                                                                                                     Review Assumptions                                  RH                       20/11/2009                  A                 11 Jan Action -
                                                                                                                                                                                                                                                                                Rachel follow for next
                                                                                                                                                                                                                                                                                year's planning
                                                                                                                                                                                                                                                                                assumption




     11/17/2010                                                                                                                                                                                                                                                                       5
     86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                                          £ 22 M Savings Initiative                                                                                                      Consolidated Action Plan




                                                                 Programme                                                  Savings
                                               Status from                                               Savings                                                                                                         Start Date
   Workstream                                                Assignment (existing                                         Contribution                                                                                                Original     Status   Revised       Comments /
                    Workstream Name              existing                                      Lead    contribution                                   Deliverable / Action                     Responsible Party          (action
    Cluster                                                    project reporting                                            non re -                                                                                                  End Date     (RAG)    End Date     Limiting Issue
                                                reporting                                             recurrent £000                                                                                                       open)
                                                                  reference)                                                current
Specialised
services                                                                                                         £2,700




Disinvestment     Procedures of limited                      SRG                    CSJ Jim C         £3,000                             Review costed list against contractual headings     CSJ                                      17/11/2009   closed
                  clinical value                                                                                                         at CMB 17th November
                                                             CSJ                                                                         Consultation plan, with PIAG, wider PBC             Steph B CSJ/Rita                          11/30/09      R
                                                                                                                                         etc(Prioritise and need to agree and ready care
                                                                                                                                         disinvestments)
                                                                                                                                         Add results of discussions to negotiating briefs    D Parkes, P Johns                         11/30/09      A

                                                                                                                                         Agree on the process of sign off the final list.    CSJ                                       12/08/09      A
                                                                                                                                         Sign off brief and intentions at CMB December.
                                                                                                                                         Draft a process paper
                                                                                                                                         Agree on the final list by early January            CSJ                                      31/1/2009      G

                                                                                                                                         Sign off consultations with primary and             DR/CSJ                                    01/12/10      G
                                                                                                                                         secondary care clinicians UHB interface
                                                                                                                                         Discuss at UHB high level meeting and other         RH                                       14/12/2009     G
                                                                                                                                         provider contract negotiation meetings
                                                                                                                                         Design policing and appeals processes for           Contracting team lead                     01/30/10      G
                                                                                                                                         identified procedures
                                                                                                                                         Discuss with Moira what the consultation with the   CSJ                                       01/30/10      G
                                                                                                                                         public should look like
                                                                                                                                         Develop prior approval schedule in contracts                                                 31/12/2009     G
                                                                                                                                                                                             Contract team lead for
                                                                                                                                                                                             each contract

                                                                                                                                         Agree process and content with providers            Contract negotiating team                31/12/2009     G
                                                                                                                                                                                             leads
                  1) Disinvestment from                      SRG , CMB              Rita/CSJ          £10,000                            Prioritisation process with discretionary contracts CMT                          11/30/09     07/01/10      A
                  current strategy,                                                                                                      and 10 11 investment strategy
                  2) Discretionary contracts
                                                                                                                                         Prioritisation process with 10 11 strategy          programme leads
                  review,            3)
                                                                                                                                         investment and current investment program
                  Disinvestment from 2010
                  11 strategy                                                                                                            To agree where the cut off line of disinvestment    CSJ
                                                                                                                                         will come. Discuss at SRG meeting in January



                                                                                                                                         Prioritisation process with current strategy and    CMT
                                                                                                                                         discretionary contracts

Disinvestment                                                                                                   £13,000




     11/17/2010                                                                                                                                                                                                                                                             6
          86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                                                                                                   £ 22 M Savings Initiative   Risk & Issues




                                                                                                                                 Impact                                                    Target
           Date
#                        Programme Cluster      Programme                              Risk                           Severity (likelyhoo   Mitigation Steps     Responsible Party       Resolution        RAG
         Identified
                                                                                                                                    d)                                                      Date
    1                  Urgent Care             All              Urgent care projects do not deliver ROI through       High
                                                                failure to reduce non elective demand, £4.2m
                                                                ROI this year £11m next
    2                  Urgent Care             All              Failure to agree new urgent care developments         High
                                                                within existing resource
    3                  Urgent Care             All              Increased urgent care capacity and cost               High
    4                  Planned Care Projects   All              CMB do not agree which Con Con referrals              High
                                                                come out of the contract/ unable to negotiate
                                                                contract with providers
    5                  Planned Care Projects   All              CMB are unable to agree which review OPA to           High
                                                                be returned to general practice or not done.



    6                  Planned Care Projects   All              FTs do not implement clinical pathways already        High
                                                                developed



    7                  Planned Care Projects   All              CMB/PBC do not agree to manage referrals              High
                                                                internally



    8                  Disinvestment           All              Insufficient procedures of limited clinical value     High
                                                                are identified



    9                  Disinvestment           All              Prior approvals schemes for PoLCV are not             High
                                                                identified



10                     Disinvestment           All              CBM cannot achieve agreement on PoLCV not to          High
                                                                be done
11                     Disinvestment           All              Public do not support reduction in PoLCV              High
12                     Disinvestment           All              Prior approvals scheme not developed or               High
                                                                negotiated in contract
13                     Planned Care Projects   All              No agreement reached re never events and              High
                                                                mechanisms for identification and non payment

14      20/11/2009     Corporate Savings       All              Not enough resources                                  High
15      20/11/2009     Specialised Services    All              Not able to deliver the plan (savings)                High
16      20/11/2009     Corporate Savings       All              Not able to deliver the plan (savings)                High
17      20/11/2009     Specialised Services    All              Reliance on partners without the ability to           High
                                                                influence the outcome
18 20/11/2009          Corporate Savings       All              Reliance on partners without the ability to           High
                                                                influence the outcome



                                                                                                                                                                                           Target
           Date
#                        Programme Cluster      Programme                             Issue                                                 Resolution Steps     Responsible Party       Resolution        RAG
         Identified
                                                                                                                                                                                            Date
    1                                          RATS             Fully recruited                                                                                Mike McGrath
                                                                Reducing complexity in MAU.
                       Urgent Care                              Need to ensure capacity fully used
    2                                          MDCT             Key rate limiting step is agreement with provider                                              Mike McGrath
                       Urgent Care                              to recruit within existing resource
    3                  Urgent Care             End of life      Cannot happen without MDT in place                                                             Ruth Denton
    4                                          Discharge        Key issue is getting referrals to service from                                                 Dave Parks
                       Urgent Care             Planning         UHB staff.
    5                                          Kenrick Centre   Cannot happen unless capacity envelope                                                         Marion Rogerson
                                                                remains the same.
                                                                Contract negotiation with provider arm needs to
                                                                produce agreement that Kenrick will be
                                                                replacement, not additional beds within existing
                                                                resource.
                                                                Bed review shows where resource can come
                                                                from. Needs to be discussed with provider arm,
                                                                agreed and incorporated in contract
                       Urgent Care
    6                                          GP led HC        GP led HC is working over agreed activity profile                                              Audrey Toms
                       Urgent Care                              with no A&E diversion
    7                                          GP in A&E        No shared concept yet as to model of care                                                      PBC leads (Ross B)
                                                                between commissioners and UHB.
                                                                No operational plan yet, provider(s) not identified
                                                                No savings identified
                       Urgent Care




          11/17/2010                                                                                                                                                                                                        7
         86b69309-ae6a-407a-8087-3a209df3a2b9.xls                                                                                                                  £ 22 M Savings Initiative   Risk & Issues




                                                                                                                                                                           Target
          Date
#                       Programme Cluster        Programme                               Issue                         Resolution Steps      Responsible Party           Resolution      RAG
        Identified
                                                                                                                                                                            Date
    8                 Planned Care Projects Achieving peer    No agreement with providers re benchmark ratios                             Sultan M, Barbara K
                                               benchmark for as desirable.
                                               new : review   Diabetes re-design in progress. Commissioner
                                               OPA ratio      and provider wish diabetes centre in community.
                                               • Diabetes     No agreement yet re pathway implementation.
                                               • Cardiology
                                                              Move to community cardiology service does not
                                               • Rheumatology
                                                              save money.
                                               • ENT
                                               • Max fax      Rheumatology pathway agreed but reluctance to
                                               • Pain         implement by acute provider and commissioner.
                                               management     Enabling LES behind schedule.
                                                              ENT and max fax, no specific plans



    9                 Planned Care Projects Consultant to         No consensus amongst commissioners locally or                           SM, BK, MB
                                               consultant         regionally regarding undesirable CON CONs
                                               referrals
10                    Planned Care Projects Procedures of         Time consuming work                                                     CSJ Jim C
                                               limited clinical   Public consultation may be necessary.
                                               value              No commissioning process identified for removal
                                                                  from contract
                                                                  Overlap between this work, other PCTs and
                                                                  regional and national work
                                                                  No costed process identified for policing/ hearing
                                                                  appeals
11                    Planned Care Projects Never events not May be problems in identifying events within                                 Denise P, JC
                                               paid for           HES data and mapping events onto HRG or
                                                                  procedure codes.
                                                                  Concern re disincentive to incident reporting


12                    Planned Care Projects PJ also               Project not started.                                                    PJ also investment prioritisation CSJ
                                               investment         Difficult to negotiate especially with provider
                                               prioritisation     organisation
                                               CSJ
13                    Planned Care Projects PBC referral                                                                                  PBC leads and Locality
                                               management      Still in a conceptual stage in PBC leads minds.                            Managers
                                               project         Good example from SBIC ? transferable to a
                                                               larger cluster/whole PCT
                                                               Previous single practice referral conferral project
                                                               unsuccessful
14                    Planned Care Projects    Decommissionin Unpopular with GP practices.                                                Audrey T, Ken D
                                               g LES’s no      Need to be sure LES activity genuinely not
                                               longer required required and no increase in secondary care
                                                               activity
15                    Planned Care Projects    PMS Review      Difficulty in identifying finance against activity.                        Sarb G- primary care ROI
                                                               Unclear if any savings possible from 11 PMS                                project
                                                               practices
                                                               Primary care dis-investment may increase
                                                               secondary care costs

16                    Corporate Savings        Review of          Current budgets do not reflect commitments.                             RH
                                               corporate          Director time/skills to review own budgets
                                               budgets
17                    Corporate Savings        Prescribing        Slow process developing the formulary because                           Jonathan H
                                               Joint formulary    of complexity of stakeholders
                                               (MM strategy)

18                    Corporate Savings        Prescribing        MM team will need to engage practices with the                          Jonathan H
                                               efficiency         plans. Base on better care better value indicators

19                    Corporate Savings        Shared services BEN commission shared services. Difficult to                               RH
                                               agency review   influence. Poorer quality of commissioning
                                               • IT
                                               • Estates
                                               • Primary Care
                                               services
                                               • Financial
                                               Services



20                    specialised services     Continuing care- Budget managed by BEN                                                     Denise P
                                               spot purchasing
                                               reduction and
                                               planning
                                               assumptions

21                    specialised services     Mental Health      Pooled budget managed by BEN from April 10                              RH

22                    specialised services     Managing           Pooled budget managed by BEN from April 10                              RH
                                               overspend
23                    specialised services     Mental Health      Pooled budget managed by BEN from April 10                              RS

24                    specialised services     Further            LA pick up of overspend may not happen
                                               efficiency




         11/17/2010                                                                                                                                                                                       8