Idaho Election Sample Ballot by sxw13031

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									Optical Scan Ballot
        January Prior to Primary Election

   Establish Election Precincts
   Absentee precincts
   Mail ballot precincts
         April 1


    Confirm Printing Agreement with Printer
       Printer needs time to order ballot paper stock.
    Election Systems & Software

   Contact regarding:
       Memory Pacs (if applicable)
       Maintenance on Scanner
        February Prior to Primary
            Candidate Filing
   ES&S in conjunction with the Secretary of
    State has developed the uniformed ballot
    format.
    March Prior to Primary Election

   Check turnout in a year where similar
    offices appeared on the ballot.
   What has the increase in registered voters
    been since similar election?
   Remember test deck & sample ballots.
   County Commissioners authorize suitable
    number of ballots.
      March 6th thru March 17th

   Candidates filing with Secretary of State
    will be updated and may be viewed
    throughout the filing period on the
    Secretary of State’s website.
    March 17th - Last day of filing

   Secretary of State will mail counties a
    sample ballot.
       Sample ballot will provide format and text
        (except candidate names) that shall appear
        on the ballot.
       A listing of offices and the order in which they
        should appear on the ballot will accompany
        the sample ballot.
     Counties to Provide to ES&S
   The following information can be faxed:
    Immediately forward the list of federal,
    statewide, judicial and legislative candidates
    along with your respective county candidates
    and issues to ES&S.
       the number and names of precincts
       the number of registered voters by precinct
       specify ballot style to be used for absentee precinct(s)
        (if applicable).
       instruct ES&S where the files for printing should be
        sent
         Uniform Ballot Format

   ES&S in conjunction with the Secretary of
    State has developed the uniformed ballot
    format.
      Ballot Format Modifications
   Modification of the format may be
    necessary depending on county
    candidates and issues.

   Other than inserting the office title of a
    county office not on the sample ballot -
    modification of the ballot should be
    approved by the Secretary of State.
              Ballot Rotation

   ES&S will use the Minnesota algorithm in
    rotating candidates on optical scan ballots.

   Number of registered voters by precinct is
    required.
              Ballot Proofing

   ES&S will prepare a proof for each ballot
    style.

   Proofs are emailed and checked by the
    County Clerk.
          ES&S Ballot Approval

   County Clerk has the sole responsibility for
    approving the ballot files to be used by
    the printer in the printing of ballots.

   ES&S will email the approved files to the
    designated printer.
                       Printer

   County provides printer with:
       Sample ballot.
       Number of Precincts
       Number of ballots required for each precinct.
       Instructions to forward Secretary of State a
        specified number of ballots from one precinct
        for use in preparing a test deck.
              Ballot Approval

   Printer will provide a proof, prior to
    printing, of each ballot style.

   County will sign-off on proofs for printing
    of ballots.
       Printing Absentee Ballots

   Depending on time constraints, printer
    may only initially print absentee ballots in
    order to facilitate timely absentee voting.

   Goal is to allow 45 days ballot transit time
             ES&S Test Deck

   ES&S provides chip/memory pacs or e-
    mails program for scanner(s)

   ES&S provides test ballots for each
    precinct.
              SOS Test Deck

   Secretary of State provides a test deck
    with predetermined results for one
    precinct.

   Secretary of State instructs clerk to create
    a similar test deck for each precinct.
             Precinct Testing

   Clerk marks ballots for each precinct and
    tabulates.

   Individual precinct testing is done upon
    receipt of chip/memory pac(s) or e-mailed
    program.
              Testing Errors

   Tabulation errors are reported
    immediately to ES&S.
    Public Logic and Accuracy Test
   Done after the pre-testing of the tabulation equipment

   Using the Test Deck provided by the Secretary of State

   Notify political party representatives, candidates and
    public that they may attend

   On election night before tabulation and after tabulation
             General Election
                  July

   Begin communication with ES&S and
    Printer for General Election

   Counties may send Memory PACs back to
    ES&S after the deadline to file for a
    recount or a contest of election has
    expired.
           Printing Agreement

   Confirm Printing Agreement with Printer

   Printer needs time to order ballot paper
    stock.
                 September

   Not later than September 7 the Secretary
    of State will provide a sample ballot and
    certify federal, statewide, legislative
    (judicial if applicable) candidates and the
    text to appear on the ballot for statewide
    measures (if applicable).
         Uniform Ballot Format

   ES&S in conjunction with the Secretary of
    State develops the uniformed ballot
    format.
     Ballot Format Modifications

   Modification of the format may be
    necessary depending on county
    candidates and issues.

   Modification of the ballot should be
    approved by the Secretary of State.
               Ballot Printing

   The same process followed in the primary
    election should be followed in the printing
    of the general election ballot.

   Note: In addition to proofing candidate
    names, text on statewide measures should
    be proofed with text on sample ballot.
                Counting Center

   Establish and follow procedures
       Receiving Board
       Log In Board
       Ballot Preparation Board
       Duplication Board
       Scanner Operator
       Write-in Board
                Receiving Board

   Receive the sealed ballot container
   Record
       Precinct
       Time Received
       Seal Number
       Name of Individual Delivering
       Name of Individual Receiving
Log In & Ballot Preparation Boards

   Log In Board
       Record Precinct
       Break Seal and Remove Ballots


   Preparation Board
       Prepare ballots for scanning
               Scanner Operator

   Record precinct and time received
   Check that Only the Following Sort
    Switches are Selected:
       BLANK BALLOT (always)
       WRITE-IN (only if a write-in is declared)
     Scanner Operator (cont.)
    Options for processing duplicate ballots
     (be sure to turn off Blank Ballot Switch)


1.   Proceed with the scanning of all precincts. All
     duplicate ballots will go back to the scanner for a
     second pass at one time.

2.   Wait until ballots are returned from duplication board
     to finish processing precinct.
       Scanner Operator (cont.)

   Record the time all ballots (including
    duplicate ballots – under option 1) have
    been processed.

   Record the total number of ballots
    counted, by precinct, under options 1 and
    two.
              Duplication Board

   Duplicate
       Damaged ballots
       Ballots marked with a non-detectable marker
   Identify original and duplicate ballot with
    precinct and identifying number
   Return the new reproduced ballot to
    scanning operator
                     Write-in Board

   Record the number of write-in votes for
    declared candidates
       For each individual
            By precinct
   Place the write-in ballots, which have been
    processed, into the ballot container
          Tabulation Complete

   All ballots should be sealed in precinct
    container.

   Election night reporting thru the Internet

								
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