2010_A1_A2_NOTES

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					THE UNITING CHURCH IN AUSTRALIA - SYNOD OF VICTORIA & TASMANIA

2010 FINANCIAL & STATISTICAL RETURN

GUIDELINES FOR PREPARATION OF “A / B FORMS"

The “A/B” forms are to be completed by the Congregation Treasurer in duplicate.
Originals are to be forwarded to Presbytery Treasurers by Friday 11th March 2011 and                b)   Col. 5 is for Special Efforts and Donations received for Appeals, Projects and
the other copy should be retained in the Congregation records.                                           Activities run SOLELY by the Uniting Church. This includes:

The A/B forms are to be used to consolidate ALL major accounts directly relating to the                     People in Partnership Projects         Lenten Offering
congregation as a whole. The accounts may include Sunday School Accounts, Choir                             Share Appeal                           Uniting Church Adult Fellowship
Accounts, UCAF accounts, and Opportunity Shop Accounts where the income of the                              Uniting Church Community               National Mission - Frontier Services
individual group is more that 2% of the income of the Church Council. The information                              Services Agencies (eg.
gathered provides a medium by which the Presbytery can review each Congregation                                    Moreland Hall, Kalkee)
and the Synod can gain an understanding of the trends in membership, giving, ministry                       Local Mission and Welfare Activities   Missions
costs and other income and expenditure items on a Synod wide basis. Therefore, the
information is for statistical, not accounting purposes, enabling evaluation of the trends          c)   Col. 6a is for Special Efforts and Donations received for non-Uniting Church
and development of strategies to address the issues.                                                     Appeals and Projects. This includes:

Please note: the financial accounts are not required to be audited to complete the                         CATEGORY A (Supported by the Uniting Church)
“A/B” forms. All figures entered on these forms should be rounded to the nearest                            Christmas Bowl (World Christian    Council for Christian Education in
dollar ($). It is important that all tables are completed. Here are a couple of points that                        Action)                           Schools (CCES)
are worth noting:                                                                                           Interchurch Trade and Industry     Hospital Sunday Appeal
                                                                                                                   Mission (ITIM)
   Record all transactions for the year on these forms                                                     Force 10 (Australian Council of
                                                                                                                   Churches & Catholic Relief)
   The Cash Book Balance at any one time is reconcilable to the operating bank
    balance. However a bank reconciliation is not required in this return.                          d)   Col. 6b is for Special Efforts and Donations received for non-Uniting Church
                                                                                                         Appeals and Projects. This includes:
   Record all investment and loan transactions in the A1 & A2 forms. For more
    information in treating investments refer to notes against Item 27 (Investments                        CATEGORY B (Donations received for all other non-Uniting Church Appeals)
    realised) and Item 56 (Investments made). The same principle applies for handling                       Austcare                          Freedom from Hunger
    loan transactions.                                                                                      World Vision

   By following the above steps the approximate net liquid assets can be ascertained               e)   Col. 7 should include funds from Resource Sharing - Mission Support Fund
    by:                                                                                                  Grants (not Loans or Capital Grants).
        1. Adding the “Closing Balance in Cash Book” at the foot of the A2 form.
        2. Adding the “Total Closing Investment Balance” as appears on the B1 form.                 f)   Col. 8 includes Grants received from the Presbytery / Congregations and also
        3. Subtracting the “Total Closing Loan Balance” as appears on the B2 form.                       from other Presbyteries/Congregations for projects/programs eg Local Mission
                                                                                                         Area/Lay Teams.
RECEIPTS:
a)  Col. 1 is for GST charged to other organisations or individuals on income received              g)   Col. 11 is for interest, dividends and legacies received from banks, Development
    and refunds received from the Australian Taxation Office (ATO). Do not include                       Fund deposits, UC Funds, marketable securities, short term deposits, loans, etc.
    non-GST payments made to the ATO. Also do not include GST tax credits
    received from the Synod for MBA transactions (refer Col.19).

                                                                                              -1-
RECEIPTS (cont):



h)      Col. 16 is for use only by the eleven (11) Missions in the Synod. It is for recording                             k)     Col.21 on Form A1 is for amounts of Loans converted to Gifts and is to agree
        their total receipts for Welfare Activities, as the classifications of receipts on Form                                  with Col. 55b on Form A2. (Both amounts should agree).
        A1 are not always appropriate for a Mission. In normal Congregations, receipts
        for Local Mission & Welfare Activities should be included in Col. 5.
                                                                                                                          l)    Col. 27 is for investments realised. For example, payment of mission and service
i)      Cols. 17 and 18 relate to transfers between a single Congregation’s funds (not                                          giving out of a cash management fund account will increase column 35 and
        between two separate congregations). Congregations that are part of a cluster                                           equally increase column 27 investments realised.
        should use column 8.

j)      Col. 19 other receipts – also include GST credits received from Synod in relation
        To MBA Transactions.


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PAYMENTS:

m)     Col. 29 is for GST included in payments and payments made to the ATO for GST.
       Do not include non-GST payments made to the ATO.
                                                                                                                          r) Cols. 50 and 51 relate to transfers between Congregation Funds. Local Mission
n)    Cols. 30-33 can now be grouped together as one figure. These include                                                   Areas/Lay Teams payments should be included at Col. 36. For more information on
      payments made to Ministers and Agents,but not deducted from stipends,                                                  transfers refer to paragraph (f) under Receipts on page 1 of these guidelines.
      Accident Compensation (WorkCover) insurance levies as well as (Minister’s                                              Transfers to other congregations should also be included under item 36.
      personal contributions to the Beneficiary Fund should be included. Also include
      fixed charges as set by the Synod for Long Service Leave, Beneficiary Fund,                                         s) Col. 53 is for use only by the eleven (11) Missions in the Synod. It is for recording
      Ministers' Special Insurance, Home Endowment Fund and also Workcover                                                   their total payments for Welfare Activities because the classifications of payments
      Insurance premiums.                                                                                                    on Form A2 are not always appropriate for Missions. In normal congregations,
                                                                                                                             payments for Local Mission and Welfare Activities should be included in Col. 36.
        Other agents include deaconesses, retired ministers, youth workers, lay
        pastoral assistants, or other persons engaged in pastoral work but not visiting                                   t)    Amounts of Loans converted to Gifts should be entered as Col. 55b and also as
        preachers (show at Col. 34). If using the Centralised Stipend Payroll Service                                           Col. 21 on Form A1. Both amounts should agree
        and/or Ministers Benefit Account, include figures from the monthly General
        Ledger Report as provided by the Pay Office.

o) Col. 35 should agree with the respective amounts as remitted to the Synod Office.                                      u)    Col. 56a&b is for investments made. For example offerings by direct
                                                                                                                                debit to a cash management funds account increases 56b and equally increases
                                                                                                                                column 2b.
p) Col. 36 refers to payment of contributions to Appeals, Projects and Activities run
   SOLELY by the Uniting Church – for more information on these activities refer to
   Paragraph “b)” under Receipts on page 1 of these guidelines.

q) Col. 37a & b is for payments of contributions to non-Uniting Church Appeals and
   Projects - for more information on these activities refer to paragraph (c) and (d)
   under Receipts on page 1 of these guidelines.
                                                                                                                  -2-
THE UNITING CHURCH IN AUSTRALIA - SYNOD OF VICTORIA & TASMANIA

2010 FINANCIAL & STATISTICAL RETURN

GUIDELINES FOR PREPARATION OF “A/B” FORMS



INVESTMENT RECONCILIATION:

Please do not include cash book balances in this reconciliation. Please include Synod initiated payments from investment accounts such as building program transactions.
These are withdrawals that should be journalised against the investment account.

                                                                                           UCA Balanced Growth Fund is the value of the units held. For example 10000 units at 3.42 =
                 INVESTMENT RECONCILIATION                               $                 $34,200

 OPENING BALANCE as at 1/1/2010
  UCA Funds – Cash Management Fund                                        3,000            Capital Accretion is the difference in the value of Balanced Growth Fund from the beginning
  UCA Funds – Balanced Growth Fund (10,000 units at $3.42 per            34,200            of the year (or time purchased during the year) to the end of the year or at the time you sell
 unit)                                                                                     them. In our example at 1/1/10 we held 10,000 units each valued at $3.42. On 30/06/10 we
  Other investments (Institution) NAB                                     5,000            sold 4000 units for $3.40. This was a loss of 2 cents per unit (.02 by 4000 = 80.00 loss).
       TOTAL OPENING BALANCE AS AT 1/1/2010                             $42,200            During the year we also purchased 5000 units at $3.25. At the end of the year the units were
 Add: Interest credited in 2010 but not received in cash                    480            valued at $3.47. This is a gain of 5 cents per unit on the units we held at the beginning of the
 Add: Capital Appreciation on Balanced Growth Fund units                  1,320            year and a 22 cent gain on those we purchased during the year.
 Add: Investments made (Deposited) in 2010                               10,000
 SUB-TOTAL                                                              $54,000            The capital accretion is:
  Less: Investments realised (Withdrawn) in 2010                         14,000            2 cent loss on sale of units                    ($80.00)
               st
 Balance at 31 December 2010 TOTAL (K-G)                                $40,000            5 cent gain on balance (6000 units)             $300.00
                                                                                           22-cent gain on those purchased (5000)         $1100.00
 COMPRISING:
  UCA Funds – Cash Management Account                                       830            TOTAL                                          $1320.00
  UCA Funds – Balanced Growth Fund (11,000 units at $3.47 per            38,170
 unit)
  Other investments (Institution) NAB                                     1,000

 TOTAL                                                                  $40,000




THE UNITING CHURCH IN AUSTRALIA - SYNOD OF VICTORIA & TASMANIA
                                                                                     -3-
2010 FINANCIAL & STATISTICAL RETURN

GUIDELINES FOR PREPARATION OF “A / B” FORMS


LOAN RECONCILIATION:

Please include Synod initiated payments from loan accounts such as building program transactions. These are receipts that should be journalised to loans received.

                     LOAN RECONCILIATION                                  $
 OPENING BALANCE as at 1/1/2010
  UCA Development Fund                                                   23,000
  Other Synod loans – Interest free                                       3,000
 Add New loans received                                                   1,000
 Add Interest debited in 2010 but not paid.                                 500
 SUB-TOTAL                                                              $27,500
 Less Loan repayment                                                      3,000
 Less Loan convert to gifts                                               2,000
  CLOSING BALANCE as at 31/12/2010                                       22,500

 COMPRISING:
  UCA Development Fund                                                    22,500
  Other Synod loans – Interest free                                            0
         TOTAL                                                          $22,500




 Definition of a Confirmed member: Includes those who have completed their confirmation but excludes those that are baptised only.

 THANK YOU




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