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					Pulp and Paper Health and Safety Association



Supervisors

  Roles and Responsibilities                                 Supporting Activities

         Investigate for                       Accident Investigation Training (available from PPHSA)
         accident/incident cause(s)            Accident investigation
                                               Incident investigation (near misses)
                                               Encourage prompt reporting
                                               Use PEEME Principle while gathering information
                                               Use effective interview techniques while interviewing
                                               witnesses
                                               Utilize why tree/fishbone diagram – data analysis
                                               Identify immediate and root causes
                                               The incident recall technique to unearth causes of near
                                               misses
                                               Report/recommendation preparation

         Conduct planned                       Workplace Inspection Training (available from PPHSA)
         inspections                           Daily walkthroughs
                                               Monthly inspections (minimum)
                                               Specific equipment inspections
                                               Job/task analysis – a systematic way to spot hazards
                                               Hazard hunts, where you can involve all employees in finding
                                               the problems
                                               Legislative compliance checks
                                               Ergonomic analysis checks
                                               Report/recommendation preparation
Pulp and Paper Health and Safety Association



Supervisors
         Coach employees                       Supervisor Specific Training (available from PPHSA)
                                               Job safety observation, a systematic way to ensure that
                                               observations are conducted
                                               Safety behavior reinforcement, a technique that requires
                                               positive reinforcement for safe behaviors
                                               Effective and regular communication
                                               Invite worker’s to participate
                                               Conduct regular safety meetings

         Create a motivating                   Supervisor Specific Training (available from PPHSA)
         environment
                                               Reduce or eliminate de-motivators
                                               Worker or job/task analysis, which allows the supervisor to
                                               assess employees’ needs
                                               Apply motivational strategies
                                               Inverse performance appraisal system, where the employees
                                               assess their boss (also know as a 360o Appraisal)
                                               Safety improvement teams, which are ad hoc committees,
                                               formed to solve specific problems
                                               Climate analysis, using the Likert Climate Scale
                                               Ensure employee participation
                                               Respect and recognize your team

Define Activity:



Measure:



Reward:
Pulp and Paper Health and Safety Association



Mid-Management

        Roles and Responsibilities                                Supporting Activities


         Ensure supervisory performance            Review and respond to reports from supervisory staff
         of safety-related activities
                                                   Participate in inspections
                                                   Participate in audits

         Ensure the quality of supervisory         Audit performance through spot checks
         performance of safety-related
                                                   Develop safety management knowledge and skills in
         activities
                                                   subordinates
                                               (Supervisory training is available from PPHSA)

         Demonstrate your belief that              Visibly participate in safety programs
         safety is important
                                                   Perform one-on-one meetings
                                                   Create ad hoc committees
                                                   Assess climate and priorities
                                                   Support recognition programs

Define Activity:



Measure:



Reward:
Pulp and Paper Health and Safety Association



Executive Management
        Roles and Responsibilities                           Supporting Activities

         Demonstrate genuine interest in       Review and respond to divisional/regional reports
         safety issues                         Attend safety meetings

         Demonstrate support of safety         Visibly participate in safety programs
         programs
                                               Advocate the overhaul of the compensation and/or
                                               incentive system to include safety accountability

         Demonstrate the belief that           Visibly demonstrate personal safety responsibility at all
         safety is everyone’s                  times. For example, wear appropriate personal protective
         responsibility                        equipment whenever your on the floor
                                               Participate in inspections and safety-related activities


Define Activity:



Measure:



Reward:
Pulp and Paper Health and Safety Association



Example Accountability Description for Supervisor
Company Name
Accountabilities – First Line Supervisor
 General

   The main accountability of the first level manager is to carry out the activities defined below.

   Activities

   Required activities are:

         Hold a weekly safety meeting with all employees

         Include safety status in all work group meetings

         Inspect department weekly and write safety work orders as required

         Have at least five one-to-one contacts regarding safety with employees each week

         Investigate injuries and accidents in accordance with managing safety guidelines within 24 hours

   In addition, in agreement with your manager:

         Select at least two other tasks from a provided list and agree on acceptable measurable
         performance

         Report on these activities weekly

   Weekly Safety Report

         The first level manager shall prepare and distribute a weekly safety report in accordance with the
         approved format

   Measure of performance

         Successful completion of activities

   Reward for Performance

         Safety is listed as one of the key measures on the Accountability Appraisal Form, used to award
         bonuses
Pulp and Paper Health and Safety Association



Example Supervisory Safety Report
Company Name
Supervisor’s Weekly Safety Report

Supervisor’s Name: _________________________ Dept/Work Group: ___________________________
From: ______________________ To: ______________________ Week Ending: ___________________

      1. Work Group Safety Meeting
         Date: __________________ Subject: _____________________________________________
         ____________________________________________________________________________

      2. Department Safety Inspection
         Date: __________________ Findings: _____________________________________________
         ____________________________________________________________________________

      3. One-to-One Contacts
         Employee: _____________________________     Date: __________________________
         Employee: _____________________________     Date: __________________________
         Employee: _____________________________     Date: __________________________
         Employee: _____________________________     Date: __________________________
         Employee: _____________________________     Date: __________________________
         Employee: _____________________________     Date: __________________________

      4. Injury Status
         Name: _________________________________ Date: __________________________
         _______________________________________________________________________

      5. Other Safety Activities
         Description __________________________ % Compliance to Goal ___________________

           Action: _____________________________________________________________________

           Description __________________________ % Compliance to Goal ____________________

           Action: _____________________________________________________________________

           Description __________________________ % Compliance to Goal ___________________

           Action: _____________________________________________________________________
Pulp and Paper Health and Safety Association



Example Accountabilities for Department Manager
Company Name
Accountabilities – Department Manager
 General

   The main accountability of the first level manager is to ensure that the plans and programs of your
   company’s Safety System are carried out in their department(s).

   Activities

   Required activities are;

         Review reports from line mangers in your area on task accomplishments and act accordingly

         Assess task performance defined for line managers and provide appropriate feedback

         Make one-to-one safety contacts with hourly employees each week

         Participate in department safety inspections

         Develop safety management knowledge and skills in line managers.

         Engage in some self-defined tasks that can readily be seen by the work force as demonstrating a
         high priority to employee safety

   Monthly Safety Report

         Department managers shall prepare and distribute a monthly safety report encompassing all your
         required tasks and additional noteworthy safety-related items.

   Measures of Performance

         Successful completion of activities

         Safety audit results for area(s) of accountability

         The monthly rolling total injury frequency record for area(s) of responsibility

   Reward for Performance

         Safety is listed as one of the key measures on the Accountability Appraisal Form, used to award
         bonuses
Pulp and Paper Health and Safety Association



Example Safety Report for Department Manager
Company Name:
Department Manager’s Weekly Safety Report
Manager’s Name: _______________________ Dept/Work Group: ______________
From: ________________ To: ________________ Week Ending: ______________

      1. Safety Reports Reviewed
         Name: __________________________ Subject: ___________________________________
         Action Items: ________________________________________________________________
         Name: ___________________________ Subject: __________________________________
         Action Items: ________________________________________________________________

      2. Assess task performance of line managers & give feedback
         Name: ___________________________ Findings: _________________________________
         Feedback: __________________________________________________________________
         Name: ___________________________ Findings: _________________________________
         Feedback: __________________________________________________________________
         Name: ___________________________ Findings: _________________________________
         Feedback: __________________________________________________________________

      3. One-to-One Contacts
         Employee: ________________________ Date: ____________________________________
         Employee: ________________________ Date: ____________________________________
         Employee: ________________________ Date: ____________________________________

      4. Department Safety Inspection
         Date: ____________________________ Findings: _________________________________
         ___________________________________________________________________________

      5. Develop safety knowledge & skills in line managers
         Description of activity: _________________________________________________________
         Line manager(s) addressed: ____________________________________________________
         Outcome/Follow-up: __________________________________________________________
         ___________________________________________________________________________

      6. Other Safety Activities
         Description ________________________ % Compliance to Goal ______________________
         Action: _____________________________________________________________________
         ___________________________________________________________________________
         Description ________________________ % Compliance to Goal ______________________
         Action: _____________________________________________________________________
         ___________________________________________________________________________
Pulp and Paper Health and Safety Association




Example Accountabilities for Facility Manager
Company Name
Accountabilities – Facility Manager
 General

   The main accountability of the facility manager is to ensure facility-wide safety performance

   Activities

   Required activities are:

         Hold a monthly facility safety meeting for all managers

         Make a facility safety inspection and observation tour each month

         Review reports of subordinate and supervisory performance and act appropriately

         Review monthly safety reports and act accordingly

         Develop safety management knowledge and skills in subordinate managers

   Measures of Performance

         Successful completion of activities

         The audit score

         The dollar charges

         The facility’s monthly rolling injury frequency record

   Reward for Performance

         Safety is listed as one of the key measures on the Accountability Appraisal Form, used to award
         bonuses
Pulp and Paper Health and Safety Association



Example Accountabilities for Vice President
Company Name
Accountabilities – Area Vice President
 General

   The main accountability of the Area Vice President is to ensure safety performance in subordinate
   facilities in your area.

   Activities

   Required activities are:

         Conduct at least a semiannual audit of each facility under your jurisdiction

         Review the monthly safety reports for each facility and act accordingly

         When in facilities, execute appropriate activities that will visibly demonstrate to employees that
         safety is a high priority and specifically a priority to the Area Vice President

   Measures of Performance

         Successful completion of activities

         Achievement of lost time injury frequency goals

         Achievement of total injury frequency goals

         Achievement of audit score goals for individual subordinate facilities

   Reward for Performance

         Safety is listed as one of the key measures on the Accountability Appraisal Form, used to award
         bonuses
Pulp and Paper Health and Safety Association



Supervisors
         Roles and Responsibilities                         Supporting Activities

         Investigate for accident/incident     Accident Investigation Training (available from PPHSA)
         cause(s)                              Accident investigation
                                               Incident investigation (near misses)
                                               Encourage prompt reporting
                                               Use PEEME Principle while gathering information
                                               Use effective interview techniques while interviewing
                                               witnesses
                                               Utilize why tree/fishbone diagram – data analysis
                                               Identify immediate and root causes
                                               The incident recall technique to unearth causes of near
                                               misses
                                               Report/recommendation preparation

         Conduct planned inspections           Workplace Inspection Training (available from PPHSA)
                                               Daily walkthroughs
                                               Monthly Inspections (minimum)
                                               Specific equipment inspections
                                               Job/Task Analysis – a systematic way to spot hazards
                                               Hazard hunts, where you can involve all employees in
                                               finding the problems
                                               Legislative compliance checks
                                               Ergonomic analysis checks
                                               Report/recommendation preparation
Pulp and Paper Health and Safety Association




        Coach employees                        Supervisor specific training (available from PPHSA)
                                               Job safety observation, a systematic way to ensure that
                                               observations are conducted
                                               Safety behavior reinforcement, a technique that
                                               requires positive reinforcement for safe behaviors
                                               Effective and regular communication
                                               Invite worker’s to participate
                                               Conduct regular safety meetings

         Create a motivating environment       Supervisor Specific Training (available from PPHSA)
                                               Reduce or eliminate de-motivators
                                               Worker or Job/Task Analysis, which allows the
                                               supervisor to assess employees’ needs
                                               Apply motivational strategies
                                               Inverse performance appraisal system, where the
                                               employees assess their boss (also known as a 360o
                                               Appraisal)
                                               Safety improvement teams, which are ad hoc
                                               committees, formed to solve specific problems
                                               Climate analysis, using the Likert Climate Scale
                                               Ensure employee participation
                                               Respect and recognize your team


Define Activity:



Measure:



Reward:
Pulp and Paper Health and Safety Association



Mid-Management
         Roles and Responsibilities                             Supporting Activities

         Ensure supervisory performance            Review and respond to reports from supervisory staff
         of safety-related activities
                                                   Participate in inspections

                                                   Participate in audits

         Ensure the quality of supervisory         Audit performance through spot checks
         performance of safety-related
         activities                                Develop safety management knowledge and skills in
                                                   subordinates

                                               (Supervisory training is available from PPHSA)

         Demonstrate your belief that safety       Visibly participate is safety programs
         is important
                                                   Perform one-on-one meetings

                                                   Create ad hoc committees

                                                   Assess climate and priorities

                                                   Support recognition programs



Define Activity:



Measure:



Reward:
Pulp and Paper Health and Safety Association



Executive Management
         Roles and Responsibilities                         Supporting Activities

         Demonstrate genuine interest in       Review and respond to divisional/regional reports
         safety issues
                                               Attend safety meetings

         Demonstrate support of safety         Visibly participate in safety programs
         programs
                                               Advocate the overhaul of the compensation and/or
                                               incentive system to include safety accountability

         Demonstrate the belief that safety    Visibly demonstrate personal safety responsibility at all
         is everyone’s responsibility          times. For example, wear appropriate personal
                                               protective equipment whenever you are on the floor

                                               Participate in inspections and safety-related activities




Define Activity:



Measure:



Reward:

				
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posted:11/17/2010
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pages:14
Description: safety