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Holiday Calendar and University Winter Break Closure

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					2010 - 2011 HOLIDAY CALENDAR AND 2011 WINTER CLOSING

The Governor's Office has announced the 2011 Holiday Calendar. The calendar also includes
additional holiday time approved by the Governor. The 2010 - 2011 Holiday schedule, including
approved additional holiday time and next year’s 2011 winter break closing, is provided below.
In 2010 however, we will operate on the same winter schedule as we did in 2009; the institution
will be open but individual departments may choose to close.

October 11, 2010 – Columbus Day (STAFF ONLY – VT OPEN)
November 11, 2010 – Veteran’s Day (STAFF ONLY – VT OPEN)
November 24, 2010 – State Offices Close at Noon (additional 4 hours)
November 25, 2010 – Thanksgiving
November 26, 2010 – Day After Thanksgiving
December 24, 2010 – Christmas (observed)
December 31, 2010 - New Year’s Day 2011 (observed)
January 14, 2011 - Lee-Jackson Day (STAFF ONLY – VT OPEN)
January 17, 2011 - Martin Luther King, Jr. Day
February 21, 2011 - George Washington (Presidents) Day (STAFF ONLY – VT OPEN)
May 30, 2011 - Memorial Day
July 4, 2011 - Independence Day
September 5, 2011 - Labor Day (STAFF ONLY – VT OPEN)
October 10, 2011 - Columbus Day and Yorktown Victory Day (STAFF ONLY – VT OPEN)
November 11, 2011 - Veterans Day (STAFF ONLY – VT OPEN)
November 23, 2011 - State Offices Close At Noon (additional 4 hours)
November 24, 2011 - Thanksgiving
November 25, 2011 - Day After Thanksgiving
December 23, 2011 - State Offices Closed (additional 8 hours)
December 26, 2011 - Christmas (observed)
December 27, 2011 through December 30, 2011 – University remains closed for Winter Closing

The VT holiday schedule for 2010 and 2011 can be found at:
http://www.hr.vt.edu/leave/holiday_schedule/index.html


WINTER CLOSING 2011 – EARLY NOTIFICATION

In 2011, the university will implement the new winter closing schedule approved by the Board of
Visitors. Virginia Tech will close from Friday, December 23, 2011 through Friday, December 30,
2011. Though the Governor’s Office has not yet officially announced when New Year’s Day
2012 will be observed, based on current state policy the holiday will most likely be observed on
Monday, January 2, 2012 – meaning we would be closed from Friday, December 23, 2011
through Monday, January 2, 2012 – opening up again on Tuesday, January 3, 2012.

During the 2011 winter break closing, all faculty members who earn annual leave as part of their
appointments and classified and University staff must use annual or other appropriate leave
balances to cover the days not worked that have not been designated as official holidays. With
the winter closing in mind, employees are reminded to plan their annual leave usage in 2011 in
such a way that they have enough leave available to cover the four winter closing days from
December 27-December 30.
Supervisors must approve any exceptions, but are strongly encouraged to be flexible and fair
with employees and their individual work situations and personal circumstances in accordance
with existing leave and alternative work policies. Salaried employees who do not work and have
insufficient leave balances to cover the winter break will be placed in a leave-without-pay status
in accordance with state and University leave policies.

Certain departments may remain open due to the nature of the work; in some cases, minimal or
full staffing may be necessary. Each department head has the authority to designate the
employees required to work during the winter break to support necessary University or
departmental operations or functions. Normal holiday compensatory leave policies will apply
when employees work on one of the officially designated state holidays. During the winter
break, departments must make arrangements to retrieve on a regular basis communications
(e.g., voicemail, e-mail, etc.) from the public and provide a timely and appropriate response.

Beginning January 10, 2011, newly hired university staff will receive four days of family personal
leave, regardless of their date of hire, to cover time off during the winter break when the
university is closed. Without that change, new employees starting late in 2011 would potentially
go into a leave without pay situation shortly after beginning work. The full resolution approved
by the Virginia Tech Board of Visitors can be found at http://www.bov.vt.edu/minutes/10-06-
07minutes/attachment_r_06-07-10.pdf

				
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