09 June Notice and Agenda by fjwuxn

VIEWS: 12 PAGES: 22

									TO:          South Central Oklahoma Workforce
                    Investment Board

FROM:        Nancy English
             SCOWIB Staff

DATE:        May 29, 2009




      Please attend the meeting and help make quorum!


       The South Central Oklahoma Workforce Investment Board (SCOWIB) will meet at 6:30
p.m. Thursday June 11 in Duncan.. (Social hour begins at 6:00 p.m.).

       The meeting will be at the Jerry D. Morris Business and Industry Center, 3300 W
Bois D’Arc in Duncan.

      Please let me know if you plan to attend.

      Agenda, minutes and treasurer’s report are attached for your review.
                                    AGENDA
                   6:30 P.M.   THURSDAY       JUNE 11, 2009
                JERRY D. MORRIS BUSINESS & INDUSTRY CENTER
                      3300 W BOIS D’ARC    DUNCAN, OK.



I.     Call to Order and Welcome – Chris Pittman, chair

II.    Election of New Directors – Chris Pittman

III.   Recognition of Service to SCOWIB and South Central Oklahoma – Chris Pittman

IV.    Review, Consider and Act on Approval of Consent Agenda – Chris Pittman

       1.     Minutes of December 11, 2008 Meeting (previously furnished)

       2.     Treasurer’s Report (attached)

       3.     Priority of Service Policy (attached)

       4.     Integrated Services Policy (attached)

       5.     Operational Policies and Procedures (attached)

       6.     Summary of Quarterly Monitoring Activities – Third and Fourth Qtrs. (attached)

V.     Review, Consider and Act on FY10 Budget – Chris Pittman

VI.    Review, Consider, and Act on Executive Committee Recommendations and Actions –
Chris Pittman

      1.     WIA Title IB and American Recovery and Reinvestment Act (ARRA) Adult and
Dislocated Worker Service Provider for PY 09 – Ray Friedl, staff

       2.     ARRA Summer Youth Works Program and Funding – Ray Friedl, staff

       3.     Individual Training Account Funding Levels – Ray Friedl, staff

       4.     WIA Title IB and ARRA Youth Service Provider – Ray Friedl, staff

VII.   Review, Consider, and Act on Staff Recommendations – Chris Pittman

       1.     Recommendation for Youth Incentives and Stipends for PY 09 – Ray Friedl, staff
        2.      Recommendation on Suspending Priority of Service Funding for Adults - Ray
Friedl, staff

         3.    Recommendation on purchasing 13 computers for the Workforce Investment Act
staff in the Workforce Oklahoma Centers and Management Information Staff – Ray Friedl, staff

VIII.   Staff Activities – Blaine Smith, staff

IX.     New Business – Chris Pittman

        (Next Meeting – USAO Chickasha)

X.      Adjourn
                            MINUTES OF MEETING
                   6:30 PM.  THURSDAY      MARCH 12, 2009
                     COTTON ELECTRIC COMMUNITY CENTER
                   301 NORTH BROADWAY      WALTERS, OK.

(Notice of the meeting was given by letter to the Stephens County Clerk dated December 2, 2008.
Agenda was posted at ASCOG, 802 Main, Duncan, Oklahoma and on the Web Site at 8:30 A.M.
Wednesday, March 11, 2009)

              IN ATTENDANCE                                               STAFF

Al Allee                     Patricia Beck                                Blaine Smith
Brian Churchman              Robert Crews                                 Nancy English
Bill Cunningham              Anita Hasenmyer                              Ray Friedl
Bill Hayes                   Rodney Love                                  Laura Goldring
Chris Pittman                Lyle Roggow                                  Archer McPhaul
Jeff Simpson                 Susan Stoll                                  Lisa Thomas
Tom Thomas                   Arun Tilak
                                                   CHIEF ELECTED OFFICIAL

                                                           Ron Kirby
                      MEMBERS ABSENT

John Albright                Kevin Bilbrey         Jerry Butler           Leon Davis
Diane Denham                 Jory Gromer           Mary Huckleberry       Jervis Jackson
Sandra James                 Sherry Labyer         Walt Lentz             Ron Ludwick
Jerry Martin                 Max McKnight          Jennifer Meason        Rodney Palesano
Elizabeth Pitts              Curtis Pryor          George Tiner           James Trusley
Donna Victorian              Barbara Wilson


      The meeting was called to order by Chris Pittman, chair. As a quorum was not present,
no meeting was held.


                                            Bill Cunningham – Secretary



                                            Blaine H. Smith, Jr.
                                            Executive Director
WIB Monthly Report
Data
As of April 2009

                                                                                            Other
                                                                 Title I Service         Budgeted
                                                                        Provider
                                                                         Budget    Staff & Related     Uncommitted         Percent
                 Budget       Expenditures     Obligations              (2 mos.)   Costs (2 mos.)          Budget        Committed
Board
Staff          $116,884          $116,013              $0                                    $871                $0             100%
Adult          $394,406          $275,852         $13,092              $57,363              $3,719          $44,380              89%
DLW            $349,090          $227,709         $15,540              $44,667              $3,224          $57,950              83%
Youth          $460,280          $244,005         $88,716                                  $36,680          $90,879              80%
Title V        $175,724          $147,643         $20,704                                   $7,236            $141              100%
BRAC           $233,157            $66,240                                                 $44,299         $122,618              47%
Total         $1,705,515        $1,077,462       $138,052            $102,030              $96,029         $315,968




Budget—Budget for each funding stream approved by the WIB.

Expenditures—Actual disbursements of funds.

Obligations—Amounts formally obligated (reserved) by purchase order.

Title I service provider budget (months remaining in fiscal year)—prorated amount of service provider contract (competitively
   procured, ASCOG selected in 2008)

Other Budgeted Staff & Related Costs (months remaining in fiscal year)—prorated amount of board staff costs (admin &
  programmatic) for remainder of the fiscal year.

Uncommitted Budget—Amounts by funding stream that are available for obligation.

Percent Committed—Percent of budget that is expended, obligated, or reserved for budgeted items.
                                ISSUE INFORMATION
               South Central Oklahoma Workforce Investment Board Meeting
                                     June 11, 2009



1.    SUBJECT: Revise South Central Oklahoma Workforce Investment Board (SCOWIB)
      Priority of Service Policy (Agenda Item IV.3.)


2.    PURPOSE: To revise SCOWIB’s Priority of Service Policy to comply with state
      guidance.


3.    DISCUSSION:

      a. The Oklahoma Employment Security Commission (OESC) Monitoring Report for
         Program Year 2008 received in January, 2009 found that SCOWIB’s Priority of
         Service Policy did not include priority for veterans and spouses of veterans in the
         delivery of WIA-funded services.

      b. The revised SCOWIB Priority of Service Policy resolves this finding.

      c. OESC requires a revised SCOWIB Priority of Service Policy that addresses this
         finding. OESC further requires that approval of this policy be supported by
         official board minutes.


4.    RECOMMENDATION: That the WIB approve the revised SCOWIB Priority of
      Service Policy.




For more information or comment, please contact the following SCOWIB staff member:


Lisa Thomas
Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: thom_li@ascog.org
       SOUTH CENTRAL OKLAHOMA WORKFORCE INVESTMENT BOARD, INC.
                                      POST OFFICE BOX 1647
                                   Duncan, Oklahoma 73534-1647
                                    580-252-0595 / 800-658-1466
                                         Fax: 580-252-6170


SUBJECT: WIA Priority of Service Policy

PURPOSE: To establish SCOWIB’s policy for priority of service to low-income adults and public
assistance recipients with WIA Title I Adult funds and for serving veterans (and some spouses)
with WIA Title I Adult and Dislocated Worker funds.

POLICY: The South Central Oklahoma Workforce Investment Board’s priority for serving low-
income adults and public assistance recipients is that sixty-five percent (65%) of the WIA Title I
Adult funds will be set aside for serving low-income adults and public assistance recipients. The
remaining thirty-five percent (35%) of the WIA Title I Adult funds may be used to serve Adults
who are not low income but meet the Board’s self-sufficiency criteria.

Priority will exist at the point that 35% of the program year WIA Title I Adult funds budgeted to
Sub Contracts/Other Participant Costs has been obligated for adults who are not low-income.
This will be determined by use of a spreadsheet that tracks the balances of various funds.
When the 35% maximum is reached, this information will be communicated to service provider
staff via e-mail.

The Board reserves the option of going back and looking at the division of funds from time to
time and readjusting them if warranted.

Priority will be given to veterans (and some spouses) who meet the WIA Title I Adult or
Dislocated Worker program eligibility requirements.

In regard to veterans, provision of services would be established as follows:

       Available funds would not change.
       First to be served would be public assistance recipients and low-income individuals who
        are also veterans.
       The second group to be served would be public assistance recipients and low-income
        non-veterans.
       Among participants who are not public assistance recipients or low-income individuals,
        or who are dislocated workers, veterans will receive priority over non-veterans.

APPROVED: June 11, 2009

   Caddo County, Grady County, McClain County, and City of Chickasha Labor Market Area
Comanche County, Cotton County, Tillman County, and City of Lawton Fort Sill Labor Market Area
         Jefferson County, Stephens County, and City of Duncan Labor Market Area
                                ISSUE INFORMATION
               South Central Oklahoma Workforce Investment Board Meeting
                                     June 11, 2009




1.    SUBJECT: Revise South Central Oklahoma Workforce Investment Board (SCOWIB)
      Integrated Services Policy (Agenda Item IV.4.)


2.    PURPOSE: To revise SCOWIB’s Integrated Services Policy to coordinate with
      SCOWIB’s Monitoring and Oversight Procedures.


3.    DISCUSSION:

      a. The Oklahoma Employment Security Commission’s (OESC) report of SCOWIB’s
         Annual Monitoring Review for Program Year 2008 included an administrative
         finding regarding a discrepancy between the requirements for frequency of
         monitoring outlined in the Integrated Services Policy and the Monitoring and
         Oversight Procedures.

      b. The revised SCOWIB Integrated Services Policy (attached) coordinates its
         monitoring requirement with the Monitoring and Oversight Procedures.

      c. OESC requires official board minutes reflecting approval of this policy.


4.    RECOMMENDATION: That the WIB approve the revised SCOWIB Integrated
      Services Policy.




For more information or comment, please contact the following SCOWIB staff member:

Lisa Thomas
Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: thom_li@ascog.org
     SOUTH CENTRAL OKLAHOMA WORKFORCE INVESTMENT BOARD, INC.
                                             POST OFFICE BOX 1647
                                          Duncan, Oklahoma 73534-1647
                                           580-252-0595 / 800-658-1466
                                                Fax: 580-252-6170


SUBJECT: WIA Integrated Services Policy for the South Central Oklahoma Workforce
Investment Area

PURPOSE: To establish the South Central Oklahoma Workforce Investment Area’s policy for
―Integrated Services.‖

POLICY: The South Central Oklahoma Workforce Investment Board (SCOWIB) designates
the Workforce Oklahoma Centers in Chickasha, Duncan, and Lawton as comprehensive centers.
These centers have integrated Wagner Peyser and Workforce Investment Act Adult and
Dislocated Worker services. SCOWIB has considered virtual services opportunities, anticipated
Wagner Peyser and Workforce Investment Act funding levels, reviewed the available staffing
levels at each identified center, and procured a WIA Title I Adult and Dislocated Worker service
provider that agrees to have staff functionally supervised by SCOWIB designated center
managers and unit leaders agreed to by SCOWIB staff, local OESC management, and WIA Title
I service provider management.

SCOWIB designated the senior OESC manager at each the Chickasha, Duncan, and Lawton
Workforce Center as the ―Center Manager‖ during a scheduled SCOWIB meeting.

SCOWIB authorizes and requires the ―Center Manager‖ to organize Wagner Peyser and WIA
Title I Adult and Dislocated Worker service provider staff to perform the functions of the
Customer Solutions Unit, Business Services Unit, and the Skills Development Unit. The ―Center
Manager‖ will designate functional unit leaders. The functions of each unit were determined by
the Integrated Services Action Team comprised of senior OESC staff, WIA Title I Adult and
Dislocated Worker service provider staff, and SCOWIB staff. The ―Center Manager‖ is
expected to have the functional units within his/her center conform to the planned functions or
seek consensus approval to modify the center plan from the Integrated Services Action Team.

SCOWIB has determined that the customer flow model developed by the Integrated Services
Action Team and approved by SCOWIB will be used for the centers in the South Central
Oklahoma Workforce Investment Area.

All customers will be greeted upon their arrival at Workforce Oklahoma Center in the South
Central Oklahoma Workforce Area. During hours of normal operation, customers will receive
an orientation and register if appropriate. Customers seeking services other than informational or
self-help will register and then begin the initial assessment process.

Oklahoma Service Link will be used to gather and record data for customers seeking staff
assisted services. Customer data will be shared, utilized, and input by each functional unit in the
center.


  Caddo County, Grady County, McClain County, and City of Chickasha Labor Market AreaComanche County, Cotton
 County, Tillman County, and City of Lawton Fort Sill Labor Market Area Jefferson County, Stephens County, and City of
                                              Duncan Labor Market Area
A customer’s computer comfort level must be determined and for those who are unable to utilize
a computer or are uncomfortable with a computer an alternative strategy needs to be used. This
may include allowing the customer to participate in a computer orientation session, paper and
pencil skills assessment, or staff assistance in completing assessments. In these instances, a
follow up appointment may be required to accommodate staffing levels and the customer’s
schedule.

Each customer completing the initial assessment process will receive career counseling which
results in the development of a Basic Employment Plan. The plan will be based on a customer’s
interests, Key Train assessments—Reading for Information, Applied Mathematics, Locating
Information, and possible other assessments relevant to the customer’s career interests, and labor
market information.

Each customer participating in Key Train will be made aware that he/she can utilize the Key
Train tutorials to improve his/her skill levels. This can be done using the center’s computers or
he/she can access the tutorials from almost any computer that has internet access—public
libraries, home, technology centers, colleges, or other locations.

Monitoring of integrated services in the South Central Oklahoma Workforce Investment Area
will be conducted in accordance with SCOWIB Monitoring and Oversight Procedures. This
information will be provided to SCOWIB for their review.


Developed and Implemented: December 14, 2007

Initial SCOWIB Review and Approval: March 13, 2008

Revised and Approved: June 11, 2009
                                   ISSUE INFORMATION



1.     SUBJECT:       Operational Policies and Procedures (Agenda Item IV.5.)


2.     PURPOSE: To revise the procedures for developing and implementing Workforce
       Investment Act policies and procedures.


3.     DISCUSSION:

       a. The Workforce Investment Act programs require policies, procedures and
             agreements for many of the activities.

       b. These policies, procedures and agreements often require revisions, updates
              and corrections to comply with federal and state laws and regulations and state
              policy disseminated in the form of Oklahoma Employment and Training
          Issuances (OETIs) or memorandums.

       c.   The Board has no latitude or choice in these changes.


4.     RECOMMENDATION: Staff recommends that the Board authorize ASCOG to
       make these necessary revisions, updates and corrections to previously approved policies,
       procedures and agreements without requiring review and action by the Board.




For more information, contact the following staff member:

Lisa Thomas
Phone: 252-0595 or 1-800-658-1466
E-Mail: thom_li@ascog.org
     SOUTH CENTRAL OKLAHOMA WORKFORCE INVESTMENT BOARD, INC.
                                     POST OFFICE BOX 1647
                                  Duncan, Oklahoma 73534-1647
                                   580-252-0595 / 800-658-1466
                                        Fax: 580-252-6170




SUBJECT: Operational Policies and Procedures Policy


PURPOSE: To establish the procedures for developing Workforce Investment Act policies and
procedures.


BACKGROUND: The Workforce Investment Act programs require policies and procedures for
many of its activities. Some policies and procedures may be needed prior to a scheduled board
meeting. Many times changes need to be made to these documents to comply with federal or
state laws and regulations or changes to state policy disseminated by Oklahoma Employment and
Training Issuances (OETIs) or memorandums. Since the South Central Oklahoma Workforce
Investment Board (SCOWIB) has no latitude regarding these kinds of changes, its review and
action is not necessary.


POLICY: South Central Oklahoma Workforce Investment Board (SCOWIB) staff is authorized
to develop and implement necessary policies, procedures and agreements on its behalf. New
policies, procedures and agreements not previously approved by SCOWIB will be presented at
the next regularly scheduled meeting for its review and action.

Revisions, updates, and corrections to previously approved policies, procedures and agreements
which are required by federal or state laws and regulations or state policy (OETIs or
memorandums) may be made and implemented by SCOWIB staff without review and action by
SCOWIB.




APPROVED: June 8, 2000
REVISED and APPROVED: June 11, 2009



   Caddo County, Grady County, McClain County, and City of Chickasha Labor Market Area
Comanche County, Cotton County, Tillman County, and City of Lawton Fort Sill Labor Market Area
         Jefferson County, Stephens County, and City of Duncan Labor Market Area
               Monitoring Activities for the Third Quarter of Program Year 2008


The following monitoring activities were initiated.


Adult/Dislocated Worker/Trade Adjustment Assistance/Youth/Title V Eligibility. One hundred
percent (100%) of the applications/eligibility packets for the various grant programs
administered by ASCOG were reviewed to ensure eligibility, accuracy and completeness of
paperwork, and compliance with Oklahoma Service Link and applicable state and local policy.


Adult/Dislocated Worker/Youth Work Experience and Youth Summer Employment
Opportunities. One hundred percent (100%) of the Worksite Agreements and Time and
Attendance Records of participants who are currently enrolled in a Work Experience service
have been reviewed to ensure accuracy and completion and compliance with local and state
policy.


SCSEP Community Service Assignments. One hundred percent (100%) of the community
assignment agreements and Time and Attendance Records of the older worker program
participants were reviewed to ensure accuracy and completeness.


Individual Training Accounts (ITAs) and Supportive Services. Before approving, one hundred
percent (100%) of requests for and payments of training services and supportive services are
reviewed to ensure that all local and state policies have been followed and that funds are
available.


Staff Payroll and Staff Travel. Staff timesheets and staff travel claims were reviewed according
to the process established in the SCOWIB Monitoring Procedures.


Contracts. Annual on-site reviews of the two youth contracts. These reviews consisted of both a
programmatic and a financial review to ensure that funds provided under the contracts are being
used appropriately and that participants’ needs are being addressed.
               Monitoring Activities for the Fourth Quarter of Program Year 2008


The following monitoring activities were initiated.

Adult/Dislocated Worker/Trade Adjustment Assistance/Youth/ARRA/Title V Eligibility. One
hundred percent (100%) of the applications/eligibility packets for the various grant programs
administered by ASCOG were reviewed to ensure eligibility, accuracy and completeness of
paperwork, and compliance with Oklahoma Service Link and applicable state and local policy.


Adult/Dislocated Worker Assessments and Individual Employment Plans. Twenty-five percent
(25%) of the currently participating customers’ assessments and individual employment plans
were reviewed to ensure accuracy and completeness of paperwork, and compliance with
Oklahoma Service Link and applicable state and local policies and procedures.


Youth Assessments and Individual Service Strategies. Twenty-five percent (25%) of the
currently participating customers’ assessments and individual service strategies were reviewed to
ensure accuracy and completeness of paperwork, and compliance with Oklahoma Service Link
and applicable state and local policies and procedures.


Adult/Dislocated Worker/Youth Work Experience and Youth Summer Employment
Opportunities. One hundred percent (100%) of the Worksite Agreements and Time and
Attendance Records of participants who are currently enrolled in a Work Experience service
have been reviewed to ensure accuracy and completion and compliance with local and state
policy.


SCSEP Community Service Assignments. One hundred percent (100%) of the community
assignment agreements and Time and Attendance Records of the older worker program
participants were reviewed to ensure accuracy and completeness.


Individual Training Accounts (ITAs) and Supportive Services. Before approving, one hundred
percent (100%) of requests for and payments of training services and supportive services are
reviewed to ensure that all local and state policies have been followed and that funds are
available.


Staff Payroll and Staff Travel. Staff timesheets and staff travel claims were reviewed according
to the process established in the SCOWIB Monitoring Procedures.
ISSUE INFORMATION
            South Central Oklahoma Workforce Investment Board Meeting
                                  June 11, 2009

1.     SUBJECT:      SCOWIB Budget—FYE 2010 (Agenda Item No. V.)

2.     PURPOSE: Review, consider, and act on the Executive Committee recommendation to
the WIB for the budget for the period July 1, 2009 through June 30, 2010. (Budget detail is
provided as a separate attachment to the e-mail.)

3.     DISCUSSION:

       a.     Formula WIA funds were reduced significantly for the upcoming year (Adult -
              24%; Dislocated Worker -19%; Youth -34%).
       b.     Stimulus funding through the American Recovery and Reinvestment Act are
              included in the budget: Adult $210,561; Dislocated Worker $300,617; Youth
              $343,601; Title V $38,751.
       c.     Computer equipment is budgeted as required by the MOU for operation of the
              one-stops. We have committed to provide 2 computers for the resource room for
              each one-stop on an annual basis.
       d.     Computer equipment is budgeted to replace the computers utilized by service
              provider staff. Existing computer equipment is 5-7 years old. Although the
              equipment will be utilized by the service provider, the fiscal agent and Board
              retain ownership of this equipment.
       e.     Unbudgeted administrative costs ($44,584) will be utilized to increase the
              services to Adult and Dislocated Worker customers.
       f.     The Executive Committee reviewed the budget at the May 29th meeting.

4.    RECOMMENDATION: That the SCOWIB accept the recommendation of the Executive
committee.

For additional information, contact the following ASCOG staff member.

Brian Churchman, CPA
Director, Resource Management Division
Phone: 580.252.0595 or 800.658.1466
E-Mail: chur_br@ascog.org
                                ISSUE INFORMATION
               South Central Oklahoma Workforce Investment Board Meeting
                                     June 11, 2009

SUBJECT: Workforce Investment Act (WIA) and American Recovery and Reinvestment Act
(ARRA) Adult and Dislocated Worker Service Provider for Program Year 2009. (Agenda Item
No. VI.1.)

PURPOSE: To obtain a SCOWIB decision on the Adult and Dislocated Worker Service
Provider for the upcoming program year.

DISCUSSION:
a. The South Central Oklahoma Workforce Investment Area recently solicited proposals for an
Adult and Dislocated Worker Service Provider for the program year beginning July 1.
b. Only one proposal submitted by the Association of South Central Oklahoma Governments was
received and evaluated. The proposal was awarded a sufficient number of points by the review
committee to be considered for a contract.
c. In order to preclude a conflict of interest, staff for the Southwest Oklahoma Workforce
Investment Board facilitated the procurement process because ASCOG is SCOWIB staff and
fiscal agent.
d. As a result of the completed procurement process and based on ASCOG’s past performance as
service provider, ASCOG is eligible to be awarded a contract as WIA and ARRA Adult and
Dislocated Worker Service Provider for Program Year 2009.
e. On May 29, 2009, the SCOWIB Executive Committee reviewed this issue and recommends
that SCOWIB award ASCOG a contract for Adult and Dislocated Worker Service Provider for
the upcoming program year.

RECOMMENDATIONS: That SCOWIB award a contract to ASCOG for the upcoming year
as Adult and Dislocated Worker Service Provider and that the agreement of the governor and
chief local elected official be sought if required.




For more information or comment, please contact the following SCOWIB staff member:
Ray Friedl, Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: frie_ra@ascog.org
                                 ISSUE INFORMATION
                South Central Oklahoma Workforce Investment Board Meeting
                                      June 11, 2009

SUBJECT: American Recovery and Reinvestment Act (ARRA) Summer Youth Work
Program. (Agenda Item No. VI. 2.)

PURPOSE: To provide an overview the ARRA Summer Youth Work program.

DISCUSSION:
a. South Central ARRA Summer Youth Work Program plans to serve 90 to 100 youth. The
majority of youth will be 18 to 24 years of age and considered Out-of-School youth.
b. Work program will be eight weeks in length: Week 1 (Provided at and by Area Career Techs).
Orientation, Assessment, Workplace Safety, and Job Readiness; Weeks 2 through 8. Work for 8
hours Monday through Thursday at Worksite, Friday will be a training day to develop or upgrade
career readiness skills and for some preparation for GED testing. Youth will receive $7.25 per
hour for up to 40 hours per week. SCOWIB grants will pay the hourly wage and workers
compensation for the youth and the cost of training at the technology centers.
c. Goals are to provide participating youth: workplace skills; work readiness credentials; an
Oklahoma Career Readiness Certificate (WorkKeys® Assessment); a reference for follow-on job
interviews; and, money to assist youth with current and future needs.
d. The South Central Youth Coordinator is being joined by Summer Youth Works Coordinator
and two assistants to recruit, enroll, case manage youth, and coordinate with Career Technology
Centers to provide the best Summer Youth Work Program possible this summer.

RECOMMENDATIONS: For information.

For more information or comment, please contact the following SCOWIB staff member:
Ray Friedl, Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: frie_ra@ascog.org
                                  ISSUE INFORMATION
                 South Central Oklahoma Workforce Investment Board Meeting
                                       June 11, 2009

SUBJECT: American Recovery and Reinvestment Act (ARRA) Summer Youth Work Program
Budget. (Agenda Item No. VI.2.)

PURPOSE: To obtain SCOWIB’s approval of the budget to support the ARRA Summer Youth
Work Program. (The budget is a separate attachment to the e-mail.)

DISCUSSION:
a. Due to the size of the page, the budget was provided as a separate attachment to the e-mail
forwarding the notice and agenda. The budget is for a two month period beginning June 1, and
continuing through July 31. This budget is being submitted to you and your approval is being
requested at this time because ARRA provides new funding which requires SCOWIB approval
before expenditure; the Summer Youth Work Program launches before the start of the new
program year—July 1; and, your leadership and oversight and input makes a difference.
b. The ARRA Youth Grant is $526,732. Our current budget of $366,263 plans for 90 youth;
however, we would like to serve up to thirty more youth if we can get them recruited and
complete the documentation before the first week is completed. (The timing of receipt of grants
and guidance relative to execution provided a very compressed time line from planning to
execution.) The planned expenditures are best estimates because some the cost data is still being
developed and is subject to the number of youth that are actually enrolled and served.
c. Of the $366,263 currently budgeted, 78% will directly benefit the youth on the program. The
remaining amount provides the support and staff work needed to conduct the program. If more
than 90 youth are actually served, only youth salary and support will change.
d. On May 29, 2009, the SCOWIB Executive Committee reviewed this issue and recommends
that SCOWIB approve the ARRA Summer Youth Work Program budget.

RECOMMENDATIONS: That SCOWIB approve the ARRA Summer Work Program Budget.


For more information or comment, please contact the following SCOWIB staff member:
Ray Friedl, Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: frie_ra@ascog.org
                                 ISSUE INFORMATION
                South Central Oklahoma Workforce Investment Board Meeting
                                      June 11, 2009

SUBJECT: Revise South Central Oklahoma Workforce Investment Board (SCOWIB)
Individual Training Account (ITA) Policy. (Agenda Item No. VI.3.)

PURPOSE: To revise SCOWIB’s Individual Training Account policy to increase the amount of
funds awarded to eligible customers.

DISCUSSION:
a. The current ITA funding limit, established in 2000, is $4,000 for a 2-year period at any
institution. In special circumstances, an additional ITA ($4,000 and 2 years) may be issued to a
customer.
b. The tuition and fee structure at the Career Technology Centers is still accommodated;
however, the tuition and fee structure at the institutions of higher education has risen over the
last several years. As an example, Cameron University estimates that the annual tuition, fees, and
books for a student enrolled in 15 hours per semester to be approximately $10,000 per year;
Western Oklahoma State College is approximately $4,000 per year.
c. Current ITA funding levels are inadequate to allow customers to participate in programs
offered by institutions of higher education for a two year period. At the current ITA level,
customers can only attend one semester without other assistance.
d. An ITA level of two years and $4,000 for Technology Centers or Private Schools; $7,000 for
two-year colleges; and $18,000 for four-year colleges would allow most customers to pursue
training or education needed by and approved for job seekers in South Central Oklahoma.
e. On May 29, 2009, the SCOWIB Executive Committee reviewed this issue and recommends
that SCOWIB approve the revised ITA funding levels.

RECOMMENDATIONS: That SCOWIB approve the revised SCOWIB ITA funding levels for
incorporation into SCOWIB’s Individual Training Account Policy.




For more information or comment, please contact the following SCOWIB staff member:
Ray Friedl, Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: frie_ra@ascog.org
                                   ISSUE INFORMATION
                     South Central Oklahoma Workforce Investment Board
                                        June 11, 2009


SUBJECT: SCOWIB Youth Incentive Awards during Summer Youth Works Program.
(Agenda Item No. VII.1.)


PURPOSE: SCOWIB review WIA Title IB Youth and ARRA Youth funding to determine if
funds are available for the Fiscal Agent/Grant Recipient to provide incentive awards to youth
during the Summer Youth Works Program.

DISCUSSION:

   a. SCOWIB’s Youth Incentives and Stipends Policy allows for the provision of cash and
      non-cash awards by the Fiscal Agent/Grant Recipient.

   b. The policy requires that SCOWIB will determine at the beginning of each program year
      whether funds are available for the provision of these awards.

   c. ASCOG, Fiscal Agent/Grant Recipient requests that cash incentive awards in the amount
      of $50.00 for achievement of GEDs and $50.00 for achievement of Career Readiness
      Certificates (CRCs) be approved by SCOWIB

   d. ASCOG anticipates that 90 youth will be eligible for awards by achieving CRCs and an
      additional 30 youth will achieve their GED. The total funding for these incentive awards
      would not exceed $6000.00.


RECOMMENDATION: SCOWIB approve provision of incentive awards to eligible youth
during the Summer Youth Works Program.




For more information or comment please contact the following SCOWIB staff member:



Lisa Thomas
Workforce Development Division
Phone: 580.252.0595 or 800.658.1466
E-Mail: thom_li@ascog.org
                                ISSUE INFORMATION
               South Central Oklahoma Workforce Investment Board Meeting
                                     June 11, 2009



SUBJECT:     South Central Oklahoma Program Year 2009 (PY09) Priority Status (Agenda
             Item No. VII.2.)


PURPOSE:     Review funding levels and possibility of South Central Oklahoma returning to
             non-priority status for PY09.


DISCUSSION:

      a. SCOWIB’s Priority of Service Policy allows for spending at least 65% of the WIA
         Title I Adult funds on low-income adults and public assistance recipients. And up to
         35% of the funds may be used to serve adults who are not low income but meet the
         Board’s self-sufficiency criteria.

      b. In Program Year 2007 (PY07), funds from the WIA Title IB Adult, Dislocated
         Worker and Youth funding streams were rescinded, significantly decreasing the
         amount of funding available for WIA Title IB Adults for Program Year 2008 (PY08).

      c. In June, 2008, the SCOWIB Executive Committee encouraged ASCOG to spend
         WIA Adult funds primarily on low-income adults for PY08.

      d. With the American Recovery and Reinvestment Act (ARRA) funds that SCOWIB
         has received for PY09, funding levels for Adults in South Central Oklahoma have
         increased.


RECOMMENDATION: That the WIB approve reverting to the original Priority of
    Service allowing up to 35% of the WIA Title IB Adult funds be used to serve Adults who
    are not low income but meet the Board’s self-sufficiency criteria.



For more information or comment, please contact the following SCOWIB staff member:


Lisa Thomas
Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: thom_li@ascog.org
                                 ISSUE INFORMATION
                South Central Oklahoma Workforce Investment Board Meeting
                                      June 11, 2009



SUBJECT: Approval to Purchase Computers with Incentive Grant Funds this program year.
(Agenda Item No. VII.3.)


PURPOSE: To obtain SCOWIB’s approval to use the Incentive Grant Funds awarded this
year to purchase 13 computers this program year instead next program year.

DISCUSSION:

        a.     South Central Oklahoma received an Incentive Grant for $23,000 for meeting
Workforce Investment Act performance measures. The funding is currently unobligated.
SCOWIB is requested to approve $13,000 in the upcoming program year’s budget for computers
using Incentive Grant Funding.

        b.     The computers used in the workforce centers by WIA staff are on the average 5
years old and are no longer capable of handling the software and on-line applications needed to
perform their functions in the centers.

      c.     The new computers are expected to last for at least three years and will be used by
any WIA service selected by SCOWIB.

       d.             This action allows computers to be purchased and installed in time to
serve customers in the upcoming program year.


RECOMMENDATION: That the SCOWIB approve the purchase of 13 computers this
program year from existing Incentive Grant Funds.




For more information or comment, please contact the following SCOWIB staff member:



Ray Friedl, Staff
Phone: 580.252.0595 or 800.658.1466
E-Mail: frie_ra@ascog.org

								
To top