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Business Casual Dress Guidelines

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					                   DIVISION OF ADMINISTRATION AND FINANCE




                                 DRESS GUIDELINES



Introduction
OSU Administration and Finance has constant contact with other employees and persons
from outside the University. It is a high profile area. Because of the high visibility, we are
frequently held to a higher standard than many other areas of the campus. Professional
discretion is to be exercised in dress. A neat, well-groomed appearance creates a positive
reflection on the employee as well as the University and the department. Clothing and
grooming should be appropriate for your particular work environment. Safety precautions
should receive primary consideration. OSU Administration and Finance has identified two
work environments, Office and Trades. The following general guidelines apply to both work
environments. Each work environment will be more specifically discussed following the
general guideline section.
This does not impact the student workers. Appropriate dress is to be determined by the unit
head or immediate supervisor. Interns are required to adhere to regular staff dress guidelines.


General Dress Guidelines
An employee’s supervisor may adjust the level of dress required depending upon the
employee’s level of position or activities required of the job. Employees should consult their
supervisor regarding any dress code requirements specific to their department.
Looking clean and crisp is essential for a professional look. How we look determines how
we are perceived and treated by others. Good appearance benefits us individually; good
appearance also benefits those we encounter in other business situations. The overall effect
is more important than specific adherence to a set of dress rules. However, OSU
Administration and Finance has established the following dress guidelines upon the
recommendations of employees regarding appropriate dress. In addition, employees have
developed a reference chart and provided pictures to assist you in understanding the
appropriate dress. These are intended to be used as guidelines; however, your specific work
environment dictates the appropriate attire.


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The key to dressing successfully is the use of common sense and good judgment. If you
question the appropriateness of any attire, it should not be worn to work.
All employees may wear more casual attire on Friday as a part of Spirit Day. Spirit Day
attire should be “OSU” shirts, plain orange or black shirts, with clean jeans or casual pants in
good condition. Athletic shoes are acceptable and must be in a good, clean condition. Jeans
that are frayed, patched, or extensively faded are not appropriate. Again, the key to dressing
successfully is the use of common sense and good judgment. Fridays shall not be considered
as a “grunge” day.
The unit head may allow for more relaxed, festive attire on certain occasions. It will be at the
unit head’s discretion as to the length of time employees are allowed to wear this attire. This
could include holidays, game days, fund raisers, etc. Of course, OSU orange is always in
season.
During unusual inclement weather, such as snow and ice, dress exceptions in footwear and
attire may be appropriate.
As part of professional appearance, personal hygiene and grooming should be carefully
maintained. Excessive body odors are offensive. Many fragrances can be harmful to some
people with allergies.
Jewelry and other body adornments including tattoos should be appropriate and in keeping
with a professional image.
If an employee’s attire or appearance is unsuitable, s/he may be asked to return home to
change before resuming regular duties. The use of accrued annual leave is appropriate for
such absences. In keeping with a professional image, reasonable accommodation will be
made for employees’ religious beliefs and disabilities whenever possible.
The supervisor of each area will monitor dress guidelines compliance. Each supervisor is
responsible for notifying other supervisors when questions arise concerning dress outside
their immediate area. In the event of continual disregard of dress guidelines, such concerns
should be brought to the attention of the unit administrator.
As a reminder, employees are not allowed to wear halter tops, mid-drift tops, beachwear,
extremely low rise pants, spandex or form fitting attire, flip-flops or slippers. In addition,
distracting, offensive or revealing clothes are not appropriate on any day of the week. Shirts
cannot display alcohol, tobacco products, offensive words, offensive pictures, or offensive
logos.
Periodically, we will revisit these guidelines to ensure they meet our needs in providing a
professional appearance. If you feel that a review is necessary, please let your supervisor
know. Times change and so do clothing styles.


The Office Environment
OSU Administration and Finance supports business casual attire. Business casual is crisp,
neat, and should look appropriate even for a chance meeting with a vice president. It should
not look like cocktail or party or picnic attire. Avoid tight or baggy clothing; business casual


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is classic rather than trendy. An employee’s supervisor may adjust the level of dress required
depending upon the employee’s level of position or activities required of the job.
Employees are not allowed to wear halter tops, beachwear, garden wear, shorts, overalls,
spandex and form fitting attire, gym wear, flip-flops, athletic shoes, or slippers. In addition,
distracting, offensive or revealing clothes are not appropriate on any day of the week.
When an employee’s workday involves a lot of moving or lifting of materials, bending,
filing, or working in confined spaces, a more casual appearance is appropriate. This is
referred as “Manual Work Day.” The immediate supervisor must give prior approval for
manual work day attire which may include jeans and athletic shoes.


The Trades Environment
Administration and Finance departments that perform a service or trade for OSU may not
warrant the stricter dress guidelines that have been established for the office environment.
Within these departments it is acceptable and at times recommended that the employees wear
jeans, t-shirts, hats, or athletic shoes. This is to provide ease, protection, and comfort while
doing the job that is asked of the employee. Still, the employee must use common sense in
wearing these items. Jeans that are frayed, patched, or extensively faded are not appropriate.
T-shirts cannot display alcohol, tobacco products, offensive words, offensive pictures, or
offensive logos. Athletic shoes must be in good condition. Hats displaying an OSU logo are
preferred; however, hats must remain appropriate for the work environment and for the
University.
Employees who are required to wear uniforms are expected to keep them neat and clean in
appearance and to wear them in their entirety. Adherence to specific departmental dress code
policies is required.
Remember that all employees are to abide by the safety policies and procedures of their
department and to wear required protective clothing and safety equipment. Some
departments may have additional policies or dress codes appropriate to the nature of the work
performed within those departments. Employees should consult their supervisor regarding
any dress code requirement specific to their department. An employee’s supervisor may
adjust the level of dress required depending upon the employee’s level of position or
activities required of the job.




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