Vace Board Meeting 4/25/07 Wyndam Hotel in Roanoke, VA In attendance: Jennifer Wiggins, Blake Wingfield, Christine Harriger, Scott Robert, Erin Ogburn, Christy Walker, Claire Childress, Denise Meadows Meeting called to order at 8:02 a.m. Move to dispense with the reading of the minutes by Christine Harriger, Seconded by Scott Robert Treasurers Report: Sponsorships include $8400, which is better than last year. Gift in Kind for presenters gifts by Mill Mountain Coffee. Net Worth of $56,000+ in Cash/CDs. Not sure if we will dip into this fund for conference. As a non profit, our investments should be non-aggressive. If membership asks about rate increase with such good financials, we will tell that that the extra monies will be put towards professiona l development by ways of keynote speakers, drive- ins, webinars. Has been $30 for at least 10 years. Perhaps we will look at the Homestead after Williamsburg so that people see the value, too. We are the midpoint of membership costs for similar organizations. Scott posed the question about keeping line items for committees since he is not seeing any invoices. This should be decided at the next meeting. Erin reported that the audit was complete. Scott suggested a full fledged audit next time to ensure there are no glaring non-profit errors. Also asked abut a legal review and perhaps having a tax lawyer review documents to ensure they are in line. Paying the Board was another option. Recently donated $400 for Recruiters Forum at UVA which got us a logo on gifts. Also, included new VACE brochure to all attendees. Membership Report. (Denise Meadows) 201 members currently which is pretty standard. More affiliate members (8) than in years past. 58 New members, many of which resulted from the Tidewater event. Gigi purges Listerv in March. Many questions regarding purge in relation to conference registration. Mary Ann Cole finished brochure. Cristie Lucas helped pick our gift (neoprene wine cooler) for Recruiters Form and spoke to attendees about VACE. Denise is working with Laura Hickerson to take over membership after the conference. Ellen Masters and Alice Jones will be giving out membership pins at newcomers lunch. Summer meeting should have discussion about: referral program, advertising to increase membership, institutional rate – membership should stay with organization Conference Report (Claire and Erin) Everything organized, announcements that need to be made should be pointed to to Erin or Claire. Help is needed to introduce breakout speakers. Spreadout at newcomer’s lunch. Erin and Claire will open, President’s comments, moment of silence for VT tragedy, Introduce Darlene Burcham, then Erin and Claire to make announcements after keynote speaker. Nominations: Will vote on slate at Friday Business meeting. Nominations from the floor first. If unopposed, vote. If not, send out ballot later. Awards: Will need to get new criteria for awards at summer meeting Newsletter: Chaundra Lane mentioned Website: Christy to create Dreamweaver prototype President’s report Thanked Board for hard work. VACE local consortiums with local liaison in the following areas: Tidewater, NoVa, Greater Richmond, Southwest. Need a committee? Meeting adjourned at 9:13 a.m.
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