OREGON CHAPTER 31 - IAAI BOARD MEETING June 2, 2004 Central Point OSP The meeting was called to order by President Ryan Fields at 10:00 A.M. Ryan introduced David Hyatt, CPA who discussed the non-profit status of the Chapter. He handed out copies of prepared forms and instruction sheets. Mark Merrill will be looking at the Articles and Bylaws of the Nevada Chapter, already a non-profit designee, to make sure wording our working becomes appropriate for tax exempt status. The goal of having the Chapter designated a tax exempt organization continues to move forward. ROLL CALL Ryan Fields - Present Mark Carman - Present Vicki Parker - Excused Mark Merrill - Excused Steve Corwin - Present Jill Scott - Present John Wolff - Present T. J. Johannsen - Present Ann Lewis - Present Allen Periman - Excused Al Tindle - Excused Susie Lovisco - Present Gene Whitaker - Absent Grant Brough - Excused OTHER ATTENDEES Mo Austin Charlie Chase Debi Bisbee Michelle Stevens Tim Birr Carl Roberts Don Hickman Mark Latman GR Castillo PRESIDENT'S REPORT When we met in Corvallis, the board approved a motion to donate $500 to Tom Fee’s campaign for election to the International Board as 2nd Vice President. Tom was successful in his bid and will be President in 3 years. Tom sent a letter of appreciation to the Board which was passed around to the attendees. Tom also indicated an interest in attending one of our seminars. Ryan pointed out that some checks have been written against the checking account for the recent Expert Witness Course so expect to see some changes in the balance as reported by the Treasurer. With monies received for the course, the balance will change to the positive. The Expert Witness Course was hosted at Lewis and Clark Law School using law students. There were 8 attendees. Some interest was generated from a Washington Chapter Member and also Portland Fire Bureau to attend more classes in the future. Ryan will be steering them towards a Central Oregon class hopefully in the Fall. A class is also going to be held the end of July in Monterey California for 8 people from the California Chapter. TREASURER'S REPORT Ann Lewis reported for Mark Merrill Reports: Checking Account: $33,777.49 CD: $57,025.86 MINUTES OF LAST MEETING It was moved, seconded and approved that the minutes be accepted as written. John Wolff made reference to the minutes that a bank account for the Fall Seminar was to be set up for expenses and deposits. This had not yet been done. It was moved, seconded and approved that he be given $5,000 to set up this account. All bills are to go to John. COMMITTEE REPORTS: Membership Committee – Ryan reported for Vicki Parker 300 members. Vicki requested that a new chair be named for the membership committee. Ann Lewis said she would accept the chair. History Committee – Jill Scott It was reported that all historical documents were now in one place. The question about recognizing those members most responsible for the start up of the chapter at the Fall Seminar was revisited. Jill indicated there were two most notable. The possibility of having scholarships set up in their name was discussed. Jill will contact both members to see if they will come and will offer to give them a night’s lodging and pay for their banquet meal. Constitution & By-Laws – Allen Periman No Report CFI Committee – Gene Whitaker Ryan reported that Gene has one person from Portland Fire who has submitted his application and that Ray Eufemia is assembling his materials to submit for approval to test. Website Committee – Ryan Fields & TJ Johannsen Ryan noted that his new President’s Message has been posted and that limited information regarding the Fall Seminar was available. Ann Lewis said she had been unable to get to the website through the International link. GR will look into it to see what the problem is. Newsletter Committee – Cindy Hubert Cindy requested feedback for the content of the next newsletter. She wanted to have the board prioritize as she couldn’t get all 4 articles in one newsletter. In order of preference the Board determined the following: 1. Summary of Speakers in Bend 2. Ignitable Liquid Absorbant by John the Chemist 3. Tre Arrow (there was a discussion about possible legal concerns re an article about Tre Arrow, it was determined not to be a problem.) 4. Face Reading Charlie Chase indicated he could get an article if needed re the Ignitable Liquid Absorbant making sure that it was an informative article and not a sales pitch. Ryan will call Cindy to give her the order of preference for the articles. Awards & Nominations Committee – TJ Johannsen NEED NOMINATIONS! Also requesting that each district provide a basket or other items for the raffle. The question was raised if there was seed money for raffle items. Mark Carman indicated that he worked out arrangements to pay for things or paid up front and was reimbursed. $500 limit. Prosecutor Networking Committee – Ryan Fields & Gene Whitaker No Report Legislative Committee – Al Tindle No Report Budget & Finance Committee – Mark Carman An audit of the books will be done following the annual meeting in September. Seminar Committee – John Wolff & Ann Lewis Facility has been secured starting with ½ day Monday through ½ on Thursday. The Board will meet at 10:00 A.M. on Monday. An outline and schedule for classes and meals are listed on the brochure. Brochure passed around for review and input. Waiting for training information to complete and mail. Training & Education Committee – Steve Corwin & Susie Lovisco Most training information is in – still waiting for information on Ethics Class. Ryan will provide Steve with the information. Susie Lovisco will work on securing DPSST Certification for the Seminar. Currently training includes: Steve Carman – Fire Scene Reconstruction Glenna Trout – Face Reading Lou Bilancia – The Scientific Method Dan Madrzykowski – Depoe Nightclub Fire in Rhode Island - Ethics Class Steve gave a report on the burn cell class that he attended in Nevada. Indicated that it was well worth doing. The logistics and costs for doing burn cells at the 2005 seminar were discussed. He then showed a burn cell tape. Mark Carman requested that recipients of awards be offered a night’s lodging and banquet compensated as a way of ensuring their attendance. Following discussion it was moved, seconded and approved that award recipients be offered food and lodging for the night of the banquet. It was again encouraged that districts provide nominations for the awards night. Board positions are also going to be open and it was recommended that potential applicants get letters of endorsement from their employers to serve. DISTRICT REPORTS Portland Still meeting at Busters BBQ on 3rd Thursdays. 20-25 people attending. Have had some good presentations. Mid-Willamette No Report Lane Have had two wildland fire Introduction classes that have been well attended. Oregon Department of Forestry helped to sponsor. Rogue Meeting on 3rd Wednesday of every month with 15 – 20 people in attendance. Working on next February’s seminar which will be held on the 7th – 10th Central Holding meeting at the Black Bear Diner on 3rd Street. 15 people in attendance. Training schedule has been developed and recently had a great fireworks presentation by Joe Burchyski. Klamath Meeting Quarterly about 10 people attending. Will be having a meeting shortly. Eastern No report OLD BUSINESS It was asked if the President will be making a point of visiting District meetings. Ryan indicated it was not “planned” to do so. Central District invited him to attend their next meeting. Ryan gave an update on the Rogue Valley Seminar. The books still haven’t been closed. Still waiting for some expenses to come in. Right now have a surplus of about $2,600. Expect to come in with a surplus around $2,500. One of the presenters, Howlett, asked that in lieu of an honorarium to him that we provide a one time $500 scholarship from IAAI to a student at UC Davis. A motion was made, seconded and approved that we make a one time Scholarship in the amount of $500 to UC Davis. Discussion continued on the acquisition of Officers and Directors insurance and Errors and Admissions Insurance. Still waiting for quotes on O&D. The treasurer will get bonded, Mark is resigning and a new treasurer needs to be found before proceeding with this. Jill Scott provided a print out of a PowerPoint presentation on ways to protect an organization and its treasurer through a checks and balance system. It was decided that a telephone board meeting will be set up as soon as quotes come in. The goal is to have it in place by the September Seminar. The issue of obtaining a professional accountant to assist the treasurer will be looked at in September. General Liability insurance still remains elusive and probably not obtainable. NEW BUSINESS Rogue Valley requested funds to purchase two tool chests for transporting seminar supplies. The boxes cost $39.94 each. It was moved, seconded and approved that Rogue Valley purchase the two boxes and submit for reimbursement. Ryan informed the Board that he had heard from Mrs. Frank Herlinger. One of the yearly awards is the Frank Herlinger award. It seems Mrs. Herlinger had not been informed that the award had been renamed in honor of her late husband and had contacted us to find out more information. It was suggested that Mrs. Herlinger and her daughter be invited to attend the upcoming Seminar banquet as guests of the board as a way of mending this oversite. It was also suggested that a provision be made for notification in the event of future occurrences of this nature. It is not known if family of Donald Petruzzelli are aware that there is an award in his honor being made. A motion was made to provide Mrs. Herlinger and her daughter with one nights stay and banquet costs for this years seminar. The motion was seconded and approved. It was asked if the state chapter was still providing rebates on membership fees. Ann will check with Mark Merrill regarding the status of rebates. Tim Birr attended representing Oregon Council Against Arson. He was there to discuss the possibility of IAAI taking over the responsibilities of OCAA. OCAA has been struggling with participation and funding. Tim gave a brief history and current status of the organization. After discussion, the following actions were approved: Check with International to see if there is any problems with the Chapter doing this. OCAA will provide IAAI full disclosure regarding finances and by-laws. John Wolff and Ann Lewis were appointed to work with Cindy Hubert and Tim towards this end. A decision will be made at the September Seminar. Ryan reported that Mark Merrill is working with attorneys to modify the Articles of Incorporation to forward the project with the IRS FOR THE GOOD OF THE ORDER No report. NEXT MEETING September 20th at 10:00 A.M. at the Fall Seminar in Bend. Work party for the seminar will be Sunday evening. Registration will start at 9:00 A.M. Monday Morning. Central Oregon District will provide people for the registration table. ADJOURNMENT The meeting was adjourned at 12:20 P.M. M.
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