Auction Fundraising Kit Packet New and Previous Donor request letter, Donation Form and Thank You letter Event Planner TOP SELLING DOCUMENT KIT by JKMarketingAndEvents

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                                             PAGE 1 - PREVIEW
                                            NEW DONOR REQUEST
                                   [Insert Organization Name or Event Name]
                           [Insert Event Logo, or Event Name, Date and Location]

         [Insert Date]

         [Insert Company Name]
         [Insert Company Contact Name, if any]
         [Insert Address 1]
         [Insert Address 2]
         [Insert City, State Zip]

         Dear [Insert Company Contact Name, or Friend of Organization Name]:

         You can make a difference!

         The [Insert Organization Name] is holding their annual fundraiser and silent auction. We are hoping
         for your support in the form of a donation to the silent auction.

         What can you do?

         Please consider donating gift certificates, autographed memorabilia, gift baskets, or any valuable
         merchandise that you can provide. In appreciation for your donation, you will receive recognition in
         the auction program book, and the [Insert Organization Name] newsletter. Your much-needed
         contribution is tax-deductible.


                                                PAGE 2 - PREVIEW
                                    PREVIOUS YEAR DONOR REQUEST
                                   [Insert Organization Name or Event Name]
                           [Insert Event Logo, or Event Name, Date and Location]

         [Insert Date]

         [Insert Company Name], [Insert Company Contact Name, if any]
         [Insert Address 1], [Insert Address 2]
         [Insert City, State Zip]

         Dear [Insert Company Contact Name, or Friend of Organization Name]:

         YOU have made a difference!
         Doesn’t it feel good to make a difference? Well you already have! In the past [Insert Business Name] has
         supported the [Insert Organization Name] [Insert Event Name] fundraiser and auction. In 2006, with
         combined efforts of the auction and donors, [Insert Organization Name] raised over $[Insert Amount].

                                   Thank you for your contribution to our success!
                    As you know, it’s time for the [Insert Event Name] fundraiser and auction and
                                      we are counting on your support once again!
                                                 PAGE 3 PREVIEW
                               [Insert Client Company Logo or use Letterhead]
                               [Insert Event Name, place and date]


                                               AUCTION DONATION FORM
                                      *** AUCTION DATE: [Insert Auction Date] ***


Item Name:                                                                           Retail Value: $
Item Description: (TEXT FOR PROGRAM BOOK; include description, contents, quantity, size, brand, model, color, etc.)




Item Restriction, if any: (APPEARS IN PROGRAM & ON CERTIFICATE. List limits on dates, time, expirations, number of people,
exchanges, gratuity, etc.)




                                                     PAGE 4 - PREVIEW
                                         THANK YOU LETTER AND RECEIPT
                                        [Insert Organization Name or Event Name]
                                [Insert Event Logo, or Event Name, Date and Location]
            [Insert Date]


           [Insert Auction Donor Company Name]
           [Insert Contact Name], [Insert Title]
           [Insert Company Name]
           [Insert Address 1], [Insert Address 2]
           [Insert City, State] [Insert Zip]

           Dear [Insert Contact Name]:

           Thank you for supporting the [Insert Event Name] annual fundraising gala. Your
           contribution of [Insert Auction Item Provided] which helped raise significant funds to
           support the programming we deliver [Insert Programming Benefitting from Event].

               More than [Insert Number of Guests] guests attended this year's gala, which was
                   held on [Insert Date], in the [Insert Location]. [HIGHLIGHT CELEBRITY
               APPEARANCES HERE]. [Insert Emcee Name(s)] welcomed guests to a black tie
              evening featuring cocktails, hors d'oeuvres, silent and live auctions, dinner and live
                 music, a raffle drawing, and the evening's signature event, [Insert evenings
                                                    highlights].
                                          PAGE 5 - PREVIEW
                                 Insert Organization Name or Event Name
                        [Insert Event Logo, or Event Name, Date and Location]

        Item No. and Description                   Minimum Opening Bid: _________________

       < optional Merge Field from                 Minimum Increase:             _________________
           Spreadsheet List >
                                                   Estimated Value:              _________________


                                  See Auction Rules listed in the Program Book

Name (First and Last)                   Daytime Phone No.                    Bid $ Amount



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                                        (     )       -
                                   NEW DONOR REQUEST
                          [Insert Organization Name or Event Name]
                  [Insert Event Logo, or Event Name, Date and Location]

[Insert Date]

[Insert Company Name]
[Insert Company Contact Name, if any]
[Insert Address 1]
[Insert Address 2]
[Insert City, State Zip]

Dear [Insert Company Contact Name, or Friend of Organization Name]:

You can make a difference!

The [Insert Organization Name] is holding their annual fundraiser and silent auction. We are hoping
for your support in the form of a donation to the silent auction.

What can you do?

Please consider donating gift certificates, autographed memorabilia, gift baskets, or any valuable
merchandise that you can provide. In appreciation for your donation, you will receive recognition in
the auction program book, and the [Insert Organization Name] newsletter. Your much-needed
contribution is tax-deductible.

How do you donate?

If you are able to contribute, please complete the enclosed donation form and mail it – no later then
[Insert Date] - along with your donation item to:

                [Insert Organization Name]
                [Insert Organization Address, Suite]
                [Insert Organization City, St Zip Code]

Where does the money go?

All the funds raised will benefit the [Insert Organization Name], a state licensed [Insert Type] agency,
who for [Insert Organization History. [Insert Organization Mission Statement]. We know the need is
great. But the [Insert Organization Name] success can only continue with your support.

We hope you can join us in making [Insert Event Name] very special. If you have any questions about
the [Insert Organization Name], or the auction, please contact [Insert Organization Contact Name] at
[Insert Phone Number and Area Code].

We appreciate you consideration of this request.

Sincerely,


[Insert Auction Chair Name or Executive Director Name]
[Insert Title, for example Auction Chair and Board Member]
[Insert Organization Name]
                             PREVIOUS YEAR DONOR REQUEST
                            [Insert Organization Name or Event Name]
                    [Insert Event Logo, or Event Name, Date and Location]

[Insert Date]

[Insert Company Name]
[Insert Company Contact Name, if any]
[Insert Address 1]
[Insert Address 2]
[Insert City, State Zip]

Dear [Insert Company Contact Name, or Friend of Organization Name]:

YOU have made a difference!
Doesn’t it feel good to make a difference? Well you already have! In the past [Insert Business Name] has
supported the [Insert Organization Name] [Insert Event Name] fundraiser and auction. In 2006, with
combined efforts of the auction and donors, [Insert Organization Name] raised over $[Insert Amount].

                           Thank you for your contribution to our success!
             As you know, it’s time for the [Insert Event Name] fundraiser and auction and
                              we are counting on your support once again!
								
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