SN. NO COMMERCIAL TERMS Annexure-B
Three sets of the following documents in ENGLISH are to be supplied with the machine, in CD
Spare parts list
Circuit diagram of the PCBs
Circuit diagram of the hydraulic and pneumatic systems.
Electrical wiring diagrams
Preventive maintenance check list, trouble shooting charts ad guidelines.
Machine test charts.
Machine assembly drawings
Documents of all the bought out items
Printouts of Ladder Diagram of the machine, machine data, special sub-routines, etc.
2 Acceptance test and inspection
Inspection schedule for acceptance covering all the relevant international standards should be
enclosed along with the quotations
The test charts / methods adopted for confirming the geometrical accuracies of the machines
are to be furnished by the suppliers along with the quotation.
All the tests required for confirming the geometric and positional accuracies should be
demonstrated to BEML engineers for acceptance at manufacturer's works as well as at BEML
In order to access the machine capabilities, the supplier should furnish the details of TEST
PIECE which should be proved at suppliers works before dispatch of the machine in presence
of BEML Engineers and same to be repeated after installation and commissioning at BEML.
Supplier has to provide training to 4 engineers free of cost at their works for 1 week in the
One for Machine Operation / CNC Control System
One for CNC Programming
One for Mechanical Maintenance
One for Electrical and CNC maintenance
Further during commissioning at BEML works, the Supplier’s engineer should provide five days
training on machine operation and maintenance
4 Installation & Commissioning:
Erection and complete commissioning of the machine and the total system is the responsibility
of supplier.The supplier should forward details like foundation drawings, general machine layout
drawings indicating floor space requirement, power requirement within 2 months after the
receipt of order. Foundation kit like vibro mounting pads, bolts etc required for foundations are
to be supplied.
Drill template required if any to mark the foundation drill location are to be provided.
Special requirements like isolation, Vibration criteria, Air conditioning, dust free atmosphere and
flooring to be specified
The installation & Commissioning will be done by Supplier’s Engineers at BEML site within the
stipulated time from the receipt of the machine at BEML site.
Necessary laser calibration should be carried out for commissioning and the results have to be
checked against acceptance norms. The commissioning will be treated as complete if BEML
issues the certificate of acceptance.
Data Back up for reinstallation in case of Hard Disc failure should be supplied on CD/Floppy at
the end of commissioning. The data should include “NC, MMC, PLC Achieve files, Alarm text,
Fixed cycles, etc.
Necessary assistance in the form of facilities like electrical connection, water and compressed
air will be provided by BEML.
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Entire machine inclusive of all systems/accessories should be warranted for 24 months from the
date of installation / commissioning against all design, material or manufacturing defects.
The supplier shall replace such defective parts free of cost at our work and incidental charge
incurred if any for such replacement.The service of engineers utilized for such purpose will be
A kit of essential spares for maintenance of the machine for a period of 2 years operation to be
quoted as an option. However the supplier should ensure continued supply of spares through
out the useful life of the machine.Spares in the event of breakdown should be made available in
The supplier shall guarantee the consumption of such spares quoted by him within the specified
period . Spares not consumed should be bought back by the supplier at the original purchase
price. The price for 2 years operational spares must be valid during warranty period after
commissioning of the machine. BEML shall have right to order the required number and
quantity of spares.
7 Annual maintenance contract
Supplier should preferably have service facility in Bangalore, for efficient after sales service.
Supplier should quote for Annual Maintenance Contract for a period of 4 years after the
warranty period as an option.
The conditions for the annual maintenance contract will be as follows:
AMC schedule for the machine which will be operational for 500 hours per month on 3 shift
Breakdown calls should be attended within 24 hours from the breakdown time reported.
Preventive maintenance shall be carried out every 3 months or as per the manufacturer’s
recommendations during warranty period.
Repair services shall be subjected to acceptance by Maintenance Department of BEML.
8 Experience /Clientele:
Supplier should give the list of customers in Aircraft/Automotive Industry of repute to whom the
similar machines have been supplied in India separately as well as Worldwide list.
The offer should be in the following format indicating the price for each
SN DETAILS PRICE
1 Basic Machine inclusive of Hardware & Software at local level and foundation parts
including template for foundation bolt locations.
Other machine accessories to be provided as option to be listed and price indicated.
9 Installation and Commissioning Charges including Travel and other expenses.
10 Packing and Forwarding, Freight and Insurance Charges separately. Items should be
supplied to Mysore on DDU (Delivered Duty Un paid) basis.
The scope of supply of each and the break up prices of all the items included therein should be
Price should be quoted for two options viz.
All the imported content should be indicated as the Price in foreign currency and the offer
should indicate prices in rupees for the indigenous scope of the contract.
As per Govt. of India rules Income Tax will be deducted at source against services provided in
The quoted prices should be firm throughout the period of contract,
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BEML reserves the right to place two Pos one for the import of the machine and the other for
Installation commisioning and service.
BEML Mysore (i.e Delivery to our stores including Packing, Forwarding, Freight, Insurance etc.)
a. VALIDITY :
Prices should be valid for at least Nine months from the tender opening date.
b. Delivery :
Firms may indicate the required delivery lead time from Placement of Purchase order.
The price and delivery quoted would be the major factors in considering and evaluating the
offers. Hence the delivery period for supply should be clearly spelt out in the offer.
Also firms should indicate Time required for Erection & Commissioning and Prove out of
Delayed Delivery / prove out due to reasons whatsoever, beyond the agreed schedules will
attract L.D. clause as follows .
Liquidated damages ( LD ) not by way of penalty will be recovered at the rate of 0.5% per week
of delayed period beyond stipulated delivery / prove out period subjected to a maximum of 5%
of value of purchase order.
10 PERFORMANCE BANK GUARANTEE:
The successful tender should submit a performance Bank Guarantee as per BEML approved
format for 10 % of cost of PO value as coverage for the warranty period.
PBG should be drawn on & encashable thru’ Indian Branches through Nationalized/Scheduled
The tenderer shall guarantee 90 % availability of their machines and equipment during the
warranty period of 24 months considering 3 shifts operation per day and 360 days per year.
In the event of equipment not being able to meet the availability of 90 % , a penalty of 10 % of
the value of PO value will be recovered against performance Bank Guarantee without any legal
12 PAYMENT TERMS :
Our standard payment term is 90% of the Cost of materials supplied at the end of 60th day from
the date of receipt of items at our end subjected to the acceptance of the material and the
balance 10% will be paid after after commissioning against providing Bank guarantee of
BEML reserves the right to accept or reject any of the offers received either fully or partly
without assigning any reasons for the same.
All the drawings, standards and check sheets enclosed with the enquiry are the BEMLs
intellectual property and should not be used in any other way and should be returned along with
13 ARBITRATION AND LAW APPLICABLE:
Disputes if any, arising between the Company and the Supplier in connection with this contract
or any other matters connected herewith, the same will be mutually discussed and settled failing
which, the disputes shall referred to a Sole Arbitrator to be appointed by BEML. The Arbitration
proceedings shall be in accordance with the provisions of Arbitration and Conciliation Act 1996
and Rules framed thereunder. The place of Arbitration shall be at Bangalore or any other place
mutually decided by and between the Company and the Supplier and all Arbitration proceedings
shall be conducted in English language. The award of the Sole Arbitrator shall be final and
binding on all the parties.
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