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Minutes of the Council Meeting
held on Monday 17 October 2005 at 6.30 pm
in the Council Chamber
Present Mayor JN Pollock
Cr T Antonio
Cr N Coombe
Cr R McGinniss
Cr MK Hodge
Cr G Scheide
Officers Mr P Cameron – Acting Chief Executive Officer
Mrs M Hiscock – Acting Manager Corporate &
Community Services
Mr T Spirat – Manager Infrastructure
Mr P Turvey – Acting Manager Environment & Planning
1. Preliminaries
1.1 Opening Prayer
The meeting opened with the Civic Prayer.
1.2 Obituary Notices
The Chairman read the names of those residents who had passed away since the
previous Council Meeting, then read the Acknowledgment.
Andrew Gardiner
Jeannette Porter
Jamie Couper
Joseph Saliba
Vicki Hocking
William Smith
Annie Bowley
Melvyn Storr
Evelyn Cutts
Elizabeth Eckl
Ned Groves
Doreen Andrew
Betty McInnes
1.3 Acknowledgement
We acknowledge that this meeting is held on Barngarla Land and we give thanks for
the use of this Land.
Minutes of the Council Meeting – 17.10.05 Page 2
1.4 Apologies
Apologies were received from Cr JS Velthuizen, Cr EJ Hughes and Mr SG Payne,
Manager Environment and Planning. Cr SG Stovell advised Council that she
would arrive late to the meeting.
2. Presentation to Council
2.1 Mr Shaun de Bruyn, Marketing Manager Tourism Eyre Peninsula (TEP) gave a brief
deputation outlining Tourism Eyre’s results of 2004/2005 and the plans for 2006.
Through the presentation, Mr de Bruyn advised of TEP’s Organisational Structure and
its Vision, which is to maximise the community benefits from tourism without
compromising the local lifestyle, through:
maintaining and improving marketing to traditional markets
developing marketing strategies to diversify tourism markets with an emphasis on
high yield.
Mr de Bruyn advised that telephone calls to TEP were up by 59%, and sessions on
the TEP’s website were up from 44,224 to 111,225 or 252%.
Mr de Bruyn indicated TEP’s priority activities for 2005-06 which would include the
2006 Eyre Peninsula Visitor Guide, Outback and Seafood Trails and Regional
Communication Plan.
In summary Mr de Bruyn indicated that TEP would continue to build relationships with
local government, industry and SA Tourism Commission, coordinate a planned
approach, expand on traditional target markets and look to stimulate new markets.
Mayor Jim Pollock thanked Mr de Bruyn for giving Council and the community an
overview on Tourism Eyre Peninsula.
3. Previous Meetings
3.1 Confirmation of Minutes
Cr Scheide moved ) that the Minutes of the Special Council Meeting held on
Cr McGinniss seconded ) Tuesday 6 September 2005 be confirmed as a true and
correct record.
Carried
Cr Hodge moved ) that the Minutes of the Council Meeting held on Monday
Cr Scheide seconded ) 19 September 2005 be confirmed as a true and correct
record.
Carried
Minutes of the Council Meeting – 17.10.05 Page 3
3.2 Matters Arising
Nil
3.3 Matters Lying on the Table
Nil
4. Questions
4.1 Notices of Motion
Nil
4.2 Questions with Notice
Nil
4.3 Questions without Notice
Nil
4.4 Public Question Time
4.4.1 Mr Ted Lavender – Residents and Ratepayer’s Association
1. Friends of Amaroo requested that Hawdon Street be closed for six hours on
Sunday 16 October for their organised Funtasia. Council placed a Public Notice
in the Advertiser (p74) on Thursday 13 October in preference to the Whyalla
News. Is this Council’s policy now, not to ‘shop locally?’, or was there any
saving for this decision?
A. Mayor Jim Pollock advised that Council would take this question on notice.
2. On page 29 of the Accounts for Payment, Cheque No. 19005 shows that a
payment was passed for payment to Northern Scaffolding to the amount of
$4,939 to erect a fence around the Caravan Park. Can you explain why?
A. Mr Phil Cameron, Chief Executive Officer advised that the fencing was carried
out at the Fauna Park and not the Caravan Park as indicated in the Accounts for
Payment report.
3. On the question of the Caravan Park, we are given to understand that this
property has been sold as from 1 October. Was there any conditions placed in
the contract on the sale by Council to the previous owner that in such a short
period of ownership the Whyalla Community could make a claim to recover the
amount approx $200,000 passed back from the previous owners for
maintenance?
The amount that the public were led to believe as being $500,000+ for the sale
would have made that a cheap price alone, and makes the negotiated amount of
$300,000 ridiculous, and a nice little earner for the previous owners over the
current sale!
Minutes of the Council Meeting – 17.10.05 Page 4
A. Mr Phil Cameron, Chief Executive Officer advised that to his knowledge no
conditions had been placed.
4. Page 30 – NACOS New Investment $1,35m. Howe can an Investment be
shown as a debit?
A. Mr Phil Cameron, Chief Executive Officer advised that all Council funds are
deposited into a general account and then withdrawn from this account when
Council is investing them which shows up as a debit.
5. On pages 31, 32 and 35 entries are made on accounts for payment for Lease
Payments to the total of $40,515.56. Why are we paying lease payments to a
company who are supposed to be leasing it from us?
Why won’t Council release to the public the details of the contract, which was
signed nearly 2 years ago with CASA Pty Ltd.? For a transparent Council you
are being very secretive!
A. Mr Phil Cameron, Chief Executive Officer advised this information has been
deemed confidential by Council and has been kept in confidential, therefore
cannot be released.
5. Reports
5.1 Members’ Reports
Nil
5.2 Members’ Monthly Reports – Verbal
5.2.1 Cr R McGinniss
Cr McGinniss presented Mr Phil Cameron with a letter from the Hon Stephanie Key
MP informing Council that a grant of $3,000 has been provided to support Council’s
Youth Advisory Committee.
Mayor Jim Pollock was presented with a plaque to the City of Whyalla in recognition
of its support to the Youth Council.
Cr McGinniss forwarded on thanks from the Lions Soccer Club for Council’s support
during their 45th reunion.
Cr McGinnis advised her attendance at:
the Bible Society Annual Dinner’
the opening of ‘La Cafeteria’ at Edward John Eyre High School
a morning tea at WEDB to welcome the Anderson family to Whyalla
the Snapper Fishing Competition Committee Meeting
the Youth Council presentation by Lyn Breuer
the Labour Day Picnic – judging competitions
Lions Soccer Club 45th Reunion
Mayors BBQ at Fitzgerald Bay
the Youth Council Meeting
the luncheon with Her Excellency Marjorie Jackson-Nelson, Governor of South
Australia
the Aged Care Board
Minutes of the Council Meeting – 17.10.05 Page 5
5.2.2 Cr N Coombe
Cr Coombe advised that she had participated in the walk from Port Augusta to
Whyalla to fundraise for the Oncology Ward at the Adelaide Women’s and Children’s
Hospital.
Cr Coombe, Mayor Pollock and Mr Paul Mazourek, Manager Visitor Operations
walked approximately 15 kms in the walk.
5.2.3 Cr MK Hodge
Cr Hodge advised of his attendance at the Eastern Eyre Animal and Plant Control
Board.
Work should be carried out on the ‘carrion flower’ problem over the ensuing months.
Cr Hodge attended the Murray Darling Association Region 7 meeting in Adelaide on 5
October 2005.
Cr Hodge advised that a Region 8 meeting will be held shortly to elect officers. This
region will cover the Upper Spencer Gulf cities, Clare Valley, and the Copper Triangle
and will alleviate the travel currently involved to attend Murray Darling meetings.
Cr Hodge advised of the positive feedback from Mr S Payne, Manager Environment
and Planning’s presentation to the Murray Darling Association Annual General
Conference held recently.
5.2.4 Mayor JN Pollock
Mayor Pollock advised of his and the Chief Executive Officer’s attendance at the
South Australian Local Government Conference which was held in Adelaide on 6 and
7 October 2005.
Some issues discussed were financial governance, assets management, planning
and development, regional partnerships, rating, and environmental initiatives.
Mr S Payne, Manager Environment and Planning undertook a presentation on
Whyalla’s contribution towards water conservation which was well received.
Mayor Pollock advised that the notes and speakers notes from this conference are
available on the LGA Website, and will be forwarded to Elected Members in due
course.
Mayor Pollock acknowledged the attendance in the gallery of Mr Ron Wilson, Chief
Executive Officer – WEDB. Mayor Pollock advised that WEDB’s Annual General
Meeting is to be held Tuesday 18 October 2005 within the Palms Function Centre.
5.3 Officers’ Reports – For Action
5.3.1 Closure of Council Facilities over Christmas Break 2005
Cr Hodge moved ) that the following proposal for the provision of Council
Cr Coombe seconded ) services during the 2005/2006 Christmas/New Year
period be endorsed:
1. that Council Civic Building located at Darling
Terrace, Whyalla be closed to the public for the
period Monday 26 December 2005 to Tuesday 3
January 2006, inclusive.
Minutes of the Council Meeting – 17.10.05 Page 6
2. that both the Civic and Alex Ramsay Library sites be
closed to the public for the period Monday 26
December 2005 to Tuesday 3 January 2006
inclusive.
3. that the Child Care Centre be closed to the public
for the period Friday 23 December 2005 to Monday
9 January 2006 inclusive.
4. that the Tourist Office/Maritime Museum be closed
to the public on Christmas Day – 25 December
2005.
5. that adequate emergency skeleton staff for
Infrastructure, Airport, Cemetery, and Inspectorial
Services are programmed for the 2005/006
Christmas/New Year period.
6. that all staff affected by the 2005/2006
Christmas/New Years Eve closure are given the
option of taking annual leave or time in lieu for days
during the period which are not Gazetted Public
Holidays.
7. that Council advertises and relays the above
changes to the public in a timely fashion.
Carried
5.3.2 Council Meetings – Christmas/New Year Period 2005/2006
Cr Scheide moved ) that the final meeting of the year 2005, comprising
Cr Coombe seconded ) Council and the three (3) Standing Committees, be held
on MONDAY 12 DECEMBER 2005 and, following the
annual Christmas break, recommence on MONDAY 23
JANUARY 2006, again with Council and the three (3)
Standing Committees.
Carried
6. Committees
6.1 Adjournment of Council Meeting
Cr Coombe moved ) that the Council Meeting adjourn and that in the absence of
Cr McGinniss seconded ) Cr Stovell, Cr Antonio takes the Chair for the Economic
Development Committee.
Carried
Minutes of the Council Meeting – 17.10.05 Page 7
The Council Meeting adjourned at 7.06 pm
6.2 Economic Development Committee
6.3 Corporate and Community Services Committee
6.4 Environmental Services and Infrastructure Committee
6.5 Development Assessment Panel
6.6 Council Meeting Resumes
Cr Stovell moved ) that the Council Meeting resumes.
Cr McGinniss seconded )
Carried
The Council Meeting resumed at 8.50 pm
6.7 Adoption of Committee Reports
6.7.1 Economic Development Committee
Cr Scheide moved ) that the resolutions contained within the Economic
Cr Hodge seconded ) Development Committee held on Monday 17 October
2005 be adopted.
Carried
6.7.2 Corporate & Community Services Committee
Cr Scheide moved ) that the resolutions contained within the Corporate &
Cr Hodge seconded ) Community Services Committee held on Monday 17
October 2005 be adopted.
Carried
6.7.3 Environmental Services & Infrastructure Committee
Cr Scheide moved ) that the resolutions contained within the Environmental
Cr Hodge seconded ) Services & Infrastructure Committee held on Monday 17
October 2005 be adopted.
Carried
6.7.4 Development Assessment Panel Meeting
Cr Scheide moved ) that the resolutions contained within the Development
Cr Hodge seconded ) Assessment Panel Meeting held on Monday 17 October
2005 be adopted.
Carried
7. Correspondence
7.1 Department of Defence – Lands Acquisition Act 1989
Information Only
Minutes of the Council Meeting – 17.10.05 Page 8
7.2 Email from EPLGA – Media Story Lines ex EPLGA Executive Meeting
– Friday 23 September 2005
Information Only
7.3 Central Local Government Region of South Australia – New Region 8 Murray
Darling Association
Information Only
8. Other Business
8.1 Mayor J Pollock – Petrol Pricing
Mayor Pollock moved ) that Council writes to the MTA South Australia and the RAA
Cr McGinniss seconded ) requesting an explanation as to the varying petrol prices
within the regional areas.
Carried
8.2 Cr G Scheide – Regional Education
Cr Scheide moved ) that:
Cr Coombe seconded )
• the appropriate officer investigates the education,
teacher versus student ratios and lack of qualified
teachers within Whyalla and the appropriate education
authorities, and report back to Council at their earliest
convenience
• and in conjunction with this report, Council writes to the
appropriate stakeholders within Whyalla and the SA
Education Department with a copy of the article from the
Advertiser (dated Monday 17 October 2005) inquiring if
the information contained within this article is applicable
in Whyalla.
Carried
8.3 Public & Environmental Health Annual Report 2004/2005
Cr Stovell moved ) that congratulations be forwarded to Mrs Kathryn Perry,
Mayor Pollock seconded ) Senior Environmental Health Officer on the Public and
Environmental Health Annual Report 2004/2005.
Carried
Minutes of the Council Meeting – 17.10.05 Page 9
9. Information Reports
Cr Stovell moved ) that the ‘For Information Reports’ contained within the
Cr Hodge seconded ) Information Bulletin and listed below be received.
• Mayor JN Pollock’s List of Engagements
• Public & Environmental Health Annual Report
(2004/2005)
• Upper Spencer Gulf Heritage Advisory Service
• Overdue Rates
• Monthly Cash Flow Report
Carried
10. ITEMS FOR DECISION AS TO CONFIDENTIALITY IN ACCORDANCE
WITH SECTION 87(10) OF THE LOCAL GOVERNMENT ACT 1999
10.1 Minutes, Confirmation of
• Special Confidential Council Meeting held on Tuesday 6 September 2005
• Confidential Council Meeting held on Monday 19 September 2005
• Special Confidential Council Meeting held on Tuesday 20 September 2005
Cr McGinniss moved ) that under provisions of Sections 90(3)(e) of the Local
Cr Stovell seconded ) Government Act 1999, an Order be made that the public be
excluded from attendance at the meeting in order to
consider, in confidence Agenda Item 10.1
that Council is satisfied that it is reasonably foreseeable
that the public disclosure or discussion of the information
included in Agenda Item 10.1 could
reasonably be expected to divulge information concerning
matters affecting the security of the council, members or
employees of the council, or council property or the safety
of any person; and
that accordingly, on this basis, the principle that meetings
of Council should be conducted in a place open to the
public has been outweighed by the need to keep the
information or discussion confidential.
Carried
10.2 Matters Arising
10.3 Matters Lying on the Table
10.3.1 SAHT Agreement
Minutes of the Council Meeting – 17.10.05 Page 10
10.4 Major Events
Cr McGinniss moved that under provisions of Sections 90(3)(d) of the Local
Cr Stovell seconded Government Act 1999, an Order be made that the public be
excluded from attendance at the meeting in order to
)
consider, in confidence Agenda Item 10.4
) that Council is satisfied that it is reasonably foreseeable
that the public disclosure or discussion of the information
included in the report from the Chief Executive Officer
could
reasonably be expected to prejudice the commercial
position of the person who supplied the information, or to
confer a commercial advantage on a third party; and
that accordingly, on this basis, the principle that meetings
of Council should be conducted in a place open to the
public has been outweighed by the need to keep the
information or discussion confidential.
Carried
10.5 Kingfish Harbour
Cr McGinniss moved that under provisions of Sections 90(3)(d) of the Local
Cr Stovell seconded Government Act 1999, an Order be made that the public be
excluded from attendance at the meeting in order to
)
consider, in confidence Agenda Item 10.5
) that Council is satisfied that it is reasonably foreseeable
that the public disclosure or discussion of the information
included in the report from the Manager Environment &
Planning could
reasonably be expected to divulge information provided on
a confidential basis by or to a Minister of the Crown, or
another public authority or official (not being an employee
of the council, or a person engaged by the council); and
that accordingly, on this basis, the principle that meetings
of Council should be conducted in a place open to the
public has been outweighed by the need to keep the
information or discussion confidential.
Carried
Minutes of the Council Meeting – 17.10.05 Page 11
10.6 Aviation Security
Cr McGinniss moved that under provisions of Sections 90(3)(d) of the Local
Cr Stovell seconded Government Act 1999, an Order be made that the public be
excluded from attendance at the meeting in order to
)
consider, in confidence Agenda Item 10.6
) that Council is satisfied that it is reasonably foreseeable
that the public disclosure or discussion of the information
included in the report from the Airport Manager could
reasonably be expected to divulge information provided on
a confidential basis by or to a Minister of the Crown, or
another public authority or official (not being an employee
of the council, or a person engaged by the council); and
that accordingly, on this basis, the principle that meetings
of Council should be conducted in a place open to the
public has been outweighed by the need to keep the
information or discussion confidential.
Carried
10.7 Assets Management
Cr McGinniss moved that under provisions of Sections 90(3)(d) of the Local
Cr Stovell seconded Government Act 1999, an Order be made that the public be
excluded from attendance at the meeting in order to
)
consider, in confidence Agenda Item 10.7
that Council is satisfied that it is reasonably foreseeable
)
that the public disclosure or discussion of the information
included in the report from the Human Resources
Manager would
reasonably be expected to prejudice the commercial
position of the person who supplied the information, or to
confer a commercial advantage on a third party; and
that accordingly, on this basis, the principle that meetings
of Council should be conducted in a place open to the
public has been outweighed by the need to keep the
information or discussion confidential.
Carried
Minutes of the Council Meeting – 17.10.05 Page 12
For Continuation of the Minutes
Refer Confidential Minute Book
Page C20
The Meeting Closed at 10.20 pm
Submitted to Council and Adopted
Confirmed: ....................................................
The Mayor
Date: ..............................................................
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