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Tips on Purchasing an Existing Business in Florida

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									                   MINUTES OF THE CITY COMMISSION MEETING
                                MARCH 23, 2009

The City of Leesburg Commission held a regular meeting Monday, March 23, 2009, in the
Commission Chambers at City Hall. Mayor Puckett called the meeting to order at 5:30 p.m. with
the following members present:

                                 Commissioner John Christian
                                Commissioner Sanna Henderson
                                   Commissioner Bill Polk
                                   Mayor David Knowles

Mayor Lewis Puckett was absent. Also present were City Manager (CM) Jay Evans, City Clerk
(CC) Betty Richardson, City Attorney (CA) Fred Morrison, Deputy City Clerk (DCC) Teresa
Bagwell, the news media, and others.

Reverend D. Luther Bell, St. Stephen AME Church, gave the invocation followed by the Pledge
of Allegiance to the Flag of the United States of America.

PROCLAMATIONS: None

PRESENTATIONS:
Electric Director (ED) Paul Kalv recognized Zandy Ogilve for twenty years with the Electric
Department.

Assistant Parks Director (APD) Jennifer Magavero recognized Stephen Strickland for twenty
years with Recreation and Parks.

Housing & Economic Development Director (HEDD) Ken Thomas recognized Tracie Hodge in
the Housing & Economic Development, for fifteen years with the City.

HEARD PRESENTATION FROM JERRY HANDLEY, PURVIS GRAY & COMPANY
ON COMPREHENSIVE ANNUAL FINANCIAL REPORT

Jerry Handley of Purvis Gray & Company, the City’s Auditing firm, presented the
Comprehensive Annual Financial Report for fiscal year ending September 30, 2008. (copy
provided to the Commission) He passed out an additional copy of page eight of the report and
explained the findings are reported in the summary called “Management’s Discussion and
Analysis.” He stated the financial position is stable and the audit is good. The City continues to
make improvements and the financial position is a solid improvement over t he previous year.
Mr. Handley advised the City received an “unqualified opinion.”

Commissioner Polk asked about the cash reserve for workers compensation. FD Boop explained
the City has a letter showing the policy is in compliance. The management letter only lists out of
balance items.

Commissioner Henderson noticed the City received the Certificate of Achievement award and
asked if the award is common for other jurisdictions. Mr. Handley explained 40,000 jurisdictions
participate and if the hard work is accomplished, the jurisdictions receive the Certificate of
Achievement award. FD Boop stated the City’s Budget document also received the Certificate
of Achievement award.
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

Commissioner Polk asked how quickly the deficit will be reduced. FD Boop stated the General
Fund approved approximately $800,000 resulting in a $1.1 million dollar deficit. Results depend
on the revenue streams. The Solid Waste Fund made improvements and the Wastewater Fund
has a positive cash position. Mr. Handley advised in the two internal service funds both have
had good cash reserve funds, but the real reserve there is the net assets. The net assets are in
good shape.

CONSENT AGENDA:
Items pulled for discussion: 4C4 - Wagner Construction Company LLC Change Order #1
4C6 - Power Secure – interactive generator transfer switches and implementation
4C8 – FDOT – DUI Grant for vehicle and training for Police Department

Commissioner Henderson moved to adopt the Consent Agenda except for 4C4, 4C6, and 4C8.
Commissioner Christian seconded the motion.

The roll call vote was:
                          Commissioner Henderson                  Yea
                          Commissioner Christian                  Yea
                          Commissioner Polk                       Yea
                          Mayor Pro-Tem Knowles                   Yea

Four yeas, no nays, the Commission adopted the Consent Agenda, as follows:

CITY COMMISSION MEETING MINUTES:
Regular meeting held March 9, 2009
Water Workshop held October 6, 2008

PURCHASING ITEMS: None

RESOLUTIONS:
Resolution 8414
A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and
City Clerk to record a notice to purchasers related to the license agreement with MI
Accommodation Properties LLC

Resolution 8415
A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and
City Clerk to execute a fence license agreement with MI Accommodation Properties LLC

Resolution 8416
A resolution of the City Commission of the City of Leesburg authorizing the Mayor and the City
Clerk to execute Change Order Number 1 to an existing agreement with James Senatore,
Architect for additional design services related to changing the Kristen Court project from
condominium to townhome designation; and providing an effective date.

Resolution 8417
A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and
City Clerk to execute Amendment No. 2 to the contract with SMW Geosciences, Inc. for the
purposes of providing professional engineering services pursuant to Resolution 8234; and
providing an effective date.
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

Resolution 8418
A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and
the City Clerk to execute an agreement with Life's Solutions EAP of Psychcare, LLC for
employee assistance services; and providing an effective date.

Resolution 8419
A resolution of the City Commission of the City of Leesburg, Florida, authorizing the Mayor and
City Clerk to adopt the proposed Standards for the Promotion, Encouragement, and Expansion of
the Use of Renewable Energy Resources and Energy Conservation and Efficiency Measures.

OTHER ITEMS:
Consideration of Lake County Water Alliance Survey and Approval of Consensus Response

ADOPTED RESOLUTION 8420 EXECUTING CHANGE ORDER NO. 1 WITH
WAGNER CONSTRUCTION COMPANY LLC FOR ROOFING SERVICES

Commissioner Christian introduced the resolution to be read by title only. CC Richardson read
the resolution by title only, as follows:

        A resolution of the City Commission of the City of Leesburg, Florida,
        authorizing the Mayor and City Clerk to execute Change Order No. 1 with
        Wagner Construction Company LLC for roofing services; and providing an
        effective date.

Commissioner Christian moved to adopt the resolution and Commissioner Henderson seconded
the motion.

Commissioner Polk asked which engineer measured the roof and why the measure ments are not
correct. Deputy Public Works Director (DPWD) Jimmy Feagle stated PBS&J provided
specifications that were less than the actual square footage.

Commissioner Polk asked if the cost is $15,000 higher than the original bid and if the difference
in the square footage will affect the other bidders. Purchasing Manager (PM) Mike Thornton said
the total bid is $15,926 higher because of the additional square footage. The new contract
amount is $81,156. Wagner Construction Company LLC is still $9,688 lower than the bid
submitted by the next lower bidder, Wagner Three Ventures.

Commissioner Polk asked if downgrading the roofing thickness from 26- gauge steel to 24-gauge
steel was explained to the other bidders and will the warranty be different. PM Thornton
explained the difference in the thickness from 26- gauge steel to 24-gauge steel will not improve
the position of the other bidders. He stated the warranty remains the same.

Commissioner Christian asked if the error will effect the ongoing contract with PBS&J. City
Manager (CM) Evans said the vendor’s history will be downgraded.

The roll call vote was:
                          Commissioner Christian           Yea
                          Commissioner Polk                Yea
                          Commissioner Henderson           Yea
                          Mayor Pro-Tem Knowles            Yea
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

Four yeas, no nays, the Commission adopted the resolution.

ADOPTED RESOLUTION 8421 EXECUTING AN AGREEMENT WITH POWER
SECURE FOR THE PURCHASE OF INTERACTIVE GENERATOR TRANSFER
SWITCHES AND IMPLEMENTATION

Commissioner Polk introduced the resolution to be read by title only. CC Richardson read the
resolution by title only, as follows:

       A resolution of the City Commission of the City of Leesburg authorizing the
       Mayor and City Clerk to execute an agreement with Power Secure for the
       purchase of interactive generator transfer switches and implementation; and
       providing an effective date.

Commissioner Polk moved to adopt the resolution and Commissioner Henderson seconded the
motion.

Electric Director (ED) Paul advised seventy percent of the Electric Budget is the cost of goods
sold. The demand charge is based on the energy used during the one peak hour of the month and
is a large portion of the cost of the wholesale power. The City of Leesburg is part of the FMPA
All Requirements Project and is not allowed to generate its own electricity or install generators
for the purpose of supplying load. However, the City can garner support from electric customers
to reduce their power use during peak demand hours and operate the existing City owned
emergency generators during those specific times.

Commissioner Polk asked how the customer will save and how will the City get the information
to the public. ED Kalv said the City will make an offer to any customer who has an emergency
generator and will ask for volunteer compliance.

Commissioners Polk and Christian suggested placing public service announcements on
Lakefront TV Channel 22 or by handouts. Commissioner Polk asked the City to provide the
public with conservation and savings tips. ED Kalv stated education is key to the success of the
program.

Commissioner Polk asked how the City will fund the generator transfer switches. CM Evans
stated the money will be borrowed from the HWY 441 & 27 CRA and paid back in two years.
The completion of the Hwy 441&27 is not time critical. The loan will save the city money now.

Commissioner Polk asked if the loan is legal. City Attorney (CA) Fred Morrison stated the loan
is legal.

The roll call vote was:
                          Commissioner Polk                  Yea
                          Commissioner Henderson             Yea
                          Commissioner Christian             Yea
                          Mayor Pro-Tem Knowles              Yea

Four yeas, no nays, the Commission adopted the resolution.
ADOPTED RESOLUTION 8422 AUTHORIZING THE POLICE DEPARTMENT TO
APPLY FOR, AND ACCEPT, IF AWARDED, A GRANT FOR $52,885.00 FROM THE
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

FLORIDA DEPARTMENT OF TRANSPORTATION TO FUND THE COST OF A NEW
FULLY EQUIPPED PATROL VEHICLE AND NEEDED DUI TRAINING

Commissioner Christian introduced the resolution to be read by title only. CC Richardson read
the resolution by title only, as follows:

      A resolution of the City Commission of the City of Leesburg, Florida, authorizing
      the Leesburg Police Department, to apply for and accept, if awarded, a grant for
      $52,885.00 from the Florida Department of Transportation which will be used to
      fund the cost of a new fully equipped patrol vehicle and needed DUI training; and
      providing an effective date

Commissioner Henderson moved to adopt the resolution and Commissioner Christian seconded
the motion.

Commissioner Polk asked if the car will be an additional vehicle or a replacement vehicle.
Police Chief (PC) Chrisman stated the City has several Police vehicles coming of age for
replacement. This grant will enable the department to replace a vehicle.

Commissioner Polk asked if the DUI vehicle is different from a regular Police car. PC Chrisman
explained the vehicle is equipped with front and rear cameras and enhanced light strobe system.
The rear camera aids the Police Officer in capturing activity in both directions. The purpose of
the grant is to make an impact on DUI’s and make training available locally.

Commissioner Christian asked the Commission to keep the Citizens on Patrol in mind when
discarding a vehicle.

The roll call vote was:
                          Commissioner Henderson             Yea
                          Commissioner Christian             Yea
                          Commissioner Polk                  Yea
                          Mayor Pro-Tem Knowles              Yea

Four yeas, no nays, the Commission adopted the resolution.

RESCINDED APPROVED ITEM ON CONSENT AGENDA: 4D. OTHER ITEMS –
CONSIDERATION OF LAKE COUNTY WATER ALLIANCE SURVEY AND
APPROVAL OF CONSENSUS RESPONSE

Commissioner Polk moved to rescind approval of item 4D. -Other Items on the Consent Agenda
– Consideration of Lake County Water Alliance Survey and Approval of Consensus Response
and Commissioner Henderson seconded the motion.

The roll call vote was:
                          Commissioner Christian             Yea
                          Commissioner Polk                  Yea
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

                          Commissioner Henderson          Yea
                          Mayor Pro-Tem Knowles           Yea

Four yeas, no nays, the Commission rescinded approval of item 4D on the consent agenda.

TABLED CONSIDERATION OF LAKE COUNTY WATER ALLIANCE SURVEY AND
APPROVAL OF CONSENSUS RESPONSE

Commissioner Polk moved to table the Consideration of Lake County Water Alliance Survey
and Approval of Consensus Response discussion until April 13, 2009, and Commissioner
Christian seconded the motion.

The roll call vote was:
                          Commissioner Polk               Yea
                          Commissioner Henderson          Yea
                          Commissioner Christian          Yea
                          Mayor Pro-Tem Knowles           Yea

Four yeas, no nays, the Commission tabled the Consideration of Lake County Water Alliance
Survey and Approval of Consensus Response discussion until April 13, 2009.

PUBLIC HEARINGS AND NON-ROUTINE ITEMS:

ADOPTED RESOLUTION 8423 AMENDING SECTION 17 OF CITY RESOLUTION
NO. 7964, BY PROVIDING THAT “PERMITTED INVESTMENTS” IN REGARD TO
THE CITY’S ELECTRIC SYSTEM REVENUE BONDS, SERIES 2007A AND TAXABLE
ELECTRIC SYSTEM REVENUE BONDS, SERIES 2007B MAY ALSO INCLUDE
FLORIDA SURPLUS ASSET FUND TRUST

Commissioner Polk introduced the resolution to be read by title only. CC Richardson read the
resolution by title only, as follows:

       A resolution of the City of Leesburg, Florida amending Section 17 of city
       Resolution No. 7964, by providing that “permitted investments” in regard to the
       City’s Electric System Revenue Bonds, Series 2007a and taxable Electric System
       Revenue Bonds, Series 2007B may also include Florida Surplus Asset Fund Trust
       as provided herein and providing an effective date.

Commissioner Christian moved to adopt the resolution and Commissioner Henderson seconded
the motion.

Mayor Pro-Tem Knowles asked for an explanation of the resolution and how much money the
City will be putting into the trust. FD Boop explained Florida Safe (Florida Surplus Asset Fund
Trust) is similar to the Small Business Administration (SBA), except the officials for the SBA
are all government officials instead of finance people. Florida Safe was designed to compliment
the SBA and increase safety. When the original bond resolutions were put together, the
definition was so restrictive that it limited the City to placing investments only into Local
Government Investment Pools (LGIP).           No other investment pools were allowed. These
resolutions are to broaden the definition so similar and safer investments are allowed.
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

Jeff Larsen with DA Davidson explained Florida Safe did not exist at the time of the 2007 Bond
Issue. He explained the definition is from the bond insurers wording. The definition needs to be
corrected.

Commissioner Polk asked if there is a conflict allowing DA Davidson the City’s Bond
representative to direct the City on their investments. CA Morrison explained there is no
conflict allowing the firm to aid in City investments.

Mayor Pro-Tem Knowles asked what dollar amount will be invested in Florida Safe. FD Boop
replied no amount at this time, because investment markets are deflated and a high risk. The
City is looking at every opportunity to make a safe investment with a higher yield and is only
looking into government treasury monies.

Commissioner Polk asked how much the po licy allows the City to invest. FD Boop explained
the City cannot invest more than 75% of the City’s Assets. The City follows the investment
guidelines very strictly and the City Investment Manager Glen Scott of DA Davidson insures the
City follows the policy correctly.

Mr. Larsen praised the City for the report and explained the City General Fund is “A” rated. The
Utility System which includes Water, Wastewater, and Gas is “A minus” rated. The Electric
Fund is “B minus” rated. The City is meeting all projections. The reason for the high ratings is
the good decisions, policies, and solid business practices by the City Commission and City
Management.

The roll call vote was:
                          Commissioner Henderson                  Yea
                          Commissioner Christian                  Yea
                          Commissioner Polk                       Yea
                          Mayor Pro-Tem Knowles                   Yea

Four yeas, no nays, the Commission adopted the resolution.

ADOPTED RESOLUTION 8424 AMENDING SECTION 17 OF CITY RESOLUTION
NO. 7965, BY PROVIDING THAT “PERMITTED INVESTMENTS” TO THE CITY’S
UTILITY SYSTEM REVENUE BONDS, SERIES 2007A AND TAXABLE UTILITY
SYSTEM REVENUE BONDS, SERIES 2007B MAY ALSO INCLUDE FLORIDA
SURPLUS ASSET FUND TRUST
Commissioner Henderson introduced the resolution to be read by title only. CC Richardson read
the resolution by title only, as follows:

       A resolution of the city of Leesburg, Florida amending Section 17 of City
       Resolution No. 7965, by providing that “permitted investments” in regard to the
       city’s Utility System Revenue Bonds, Series 2007A and taxable Utility System
       Revenue Bonds, Series 2007B may also include Florida Surplus Asset Fund Trust
       as provided herein; and providing an effective date.

Commissioner Christian moved to adopt the resolution and Commissioner Henderson seconded
the motion.

Mayor Pro-Tem Knowles requested comments: There were no comments.
The roll call vote was:
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

                          Commissioner Christian             Yea
                          Commissioner Polk                  Yea
                          Commissioner Henderson             Yea
                          Mayor Pro-Tem Knowles              Yea

Four yeas, no nays, the Commission adopted the resolution.

ADOPTED RESOLUTION 8425 ACCEPTING AND APPROVING A PLAT OF
SOUTHWINDS COVE, A SUBDIVISION IN AN R-3 (HIGH DENSITY RESIDENTIAL)
ZONING DISTRICT, WITHIN THE CITY OF LEESBURG, FLORIDA, GENERALLY
LOCATED SOUTH OF MAIN STREET, WEST OF SOUTH STREET AND EAST OF
FLATWOODS ROAD, LYING IN SECTION 28, TOWNSHIP 19 SOUTH, RANGE 24
EAST

Commissioner Christian introduced the resolution to be read by title only. CC Richardson read
the resolution by title only, as follows:

       A resolution of the City Commission of the City of Leesburg, Florida, accepting
       and approving a plat of Southwinds Cove, a subdivision in an R-3 (High Density
       Residential) zoning district, within the City of Leesburg, Florida, generally
       located south of Main Street, west of South Street and east of Flatwoods Road,
       lying in Section 28, Township 19 South, Range 24 East; and accepting and
       dedicating to the use of the public any easements or public places shown thereon
       as being dedicated to the public; and providing an effective date.

Commissioner Christian moved to adopt the resolution and Commissioner Polk seconded the
motion.

Mayor Pro-Tem Knowles requested comments: There were no comments.

The roll call vote was:
                          Commissioner Polk                  Yea
                          Commissioner Henderson             Yea
                          Commissioner Christian             Yea
                          Mayor Pro-Tem Knowles              Yea

Four yeas, no nays, the Commission adopted the resolution.

TABLED RESOLUTION ADOPTING AN AMENDMENT TO THE 2008 PLANNING
AND ZONING AMENDED FEE SCHEDULE BY ADDING A FEE FOR VENDORS ON
PRIVATE PROPERTY IN THE AMOUNT OF $120 DOLLARS

Commissioner Henderson introduced the resolution to be read by title only. CC Richardson read
the resolution by title only, as follows:

        A resolution of the City Commission of the City of Leesburg, Florida, adopting an
        amendment to the 2008 Planning and Zoning Amended Fee Schedule by adding a
        fee for vendors on private property in the amount of $120 dollars; and providing
        an effective date.
Commissioner Henderson moved to adopt the resolution and Commissioner Polk seconded the
motion.
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009


Commissioner Polk asked for an explanation of the ordinance. CM Evans explained the
ordinance is a fee schedule for vendors on private property.. The fee is $120.00 one time fee.

Commissioner Polk asked if there is a limited time the vendor can stay in that location and if the
vendor will pay the $120 each time they submit an application to open. CM Evans did not recall
the ordinance limiting the length of time a vendor can stay in one location.

CM Evans said he will research the existing ordinance and provide answers at the next meeting.

Commissioner Polk moved to table the resolution until April 13, 2009, and Commissioner
Christian seconded the motion.

The roll call vote was:
                          Commissioner Henderson            Yea
                          Commissioner Christian            Yea
                          Commissioner Polk                 Yea
                          Mayor Pro-Tem Knowles             Yea

Four yeas, no nays, the Commission tabled the resolution.

ADOPTED RESOLUTION 8426 GRANTING AN ABATEMENT OF THE LEASE
PAYM ENTS FOR ANGEL FLIGHT SOUTHEAST (AFSE)
Commissioner Henderson introduced the reso lution to be read by title only. CC Richardson read
the resolution by title only, as follows:

        A resolution of the City Commission of the City of Leesburg, Florida, granting an
        abatement of the lease payments for Angel Flight Southeast (AFSE); and
        providing an effective date.
Commissioner Polk moved to adopt the resolution and Commissioner Henderson seconded the
motion.

Tom Ross, Board of Directors and Gregory Church, Vice President of Operations of Angel
Flight Southeast, provided documentation of the work by the non-profit organization of
providing services to families in need.. (attached to the minutes) Mr. Ross asked the City
Commission to consider abatement of the Airport lease payments for two years. He explained
contributions are not as forthcoming because of the current economic times.

Commissioner Henderson asked if they held fundraisers. Mr. Ross said the company puts on
numerous golf tournaments and other events. The pilots donate their own time.

Commissioner Henderson asked if Angel Flight Southeast is an intermediary for families in
need. Mr. Ross explained the company is a facilitator. A flight is posted and pilots donate their
time to transport patients or transplants. Angel Flight interfaces with companion flights around
the country. Angel Flight averages 1,000 flights a year.
The roll call vote was:
                        Commissioner Christian               Yea
                        Commissioner Polk                    Yea
                        Commissioner Henderson               Yea
                        Mayor Pro-Tem Knowles                Yea
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

Four yeas, no nays, the Commission adopted the resolution.

ADOPTED ORDINANCE 09-15 AMENDING THE GENERAL EMPLOYEES PENSION
PLAN AMENDING VARIOUS SECTIONS OF THE PLAN TO ENSURE COMPLIANCE
WITH FEDERAL REGULATIONS

CC Richardson read the ordinance, as follows:

       An ordinance of the City of Leesburg, amending the retirement plan for the
       general employees for the City of Leesburg, adopted pursuant to Ordinance No.
       03-57, as subsequently amended; amending Section 1, Definitions; amending
       Section 3, Board of Trustees; amending Section 6, Benefit amounts and
       eligibility; amending Section 10, Optional forms of benefits; amending Section
       14, Maximum pension; amending Section 15, Minimum distribution of benefits;
       amending Section 16, Miscellaneous provisions; amending Section 17, Repeal or
       termination of system; amending Section 20, Forfeiture of pension; amending
       Section 22, Direct transfers of eligible rollover distributions, elimination of
       mandatory distributions; amending Section 24, Separation from employment for
       military service; providing for codification; providing for severability of
       provisions; repealing all ordinances in conflict herewith and providing an
       effective date.

Commissioner Christian moved to adopt the ordinance and Commissioner Henderson seconded
the motion.

Commissioner Christian asked why the lined copy was not included in the packet and why the
ordinance is not flowing. CC Richardson explained at first reading the lined ordinance depicting
the changes is presented and at second reading, the final ordinance is presented.
Commissioner Christian asked CA Morrison if the ordinance is ok. CA Morrison stated the
ordinance amendment to the General Employees Pension Plan is to bring the City into
compliance with federal regulations.

Mayor Pro-Tem Knowles requested comments from the public. There were no comments.

The roll call vote was:
                       Commissioner Polk                  Yea
                       Commissioner Henderson             Yea
                       Commissioner Christian             Yea
                       Mayor Pro-Tem Knowles              Yea
Four yeas, no nays, the Commission adopted the Ordinance.

INTRODUCED AN ORDINANCE AMENDING THE CURRENT PLANNED UNIT
DEVELOPMENT PUD CONDITIONS FOR APPROXIMATELY 61 ACRES AT THE
NORTHWEST CORNER OF COUNTY ROAD 33 AND COUNTY ROAD 48 IN
SECTION 23-19-25, TO RELOCATE A UTILITY AND TRAIL EASEMENT FOR ECP
HOLDINGS, INC

Commissioner Christian introduced the ordinance to be read by title only. CC Richardson read
the ordinance, as follows:
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

       An ordinance of the City of Leesburg, Florida, amending the current planned unit
       development conditions to relocate a utility and trail easement for a property
       generally located at the intersection of County Road 48 and County Road 33 lying
       in Section 15, Township 20 South, Range 24 East, Lake County, Florida, subject
       to conditions contained in Exhibit A; and providing an effective date.

Mayor Knowles requested comments from the public. There were no comments.

Commissioner Polk asked if the City can put more than one utility in the easement area. CA
Morrison replied utility easements can be used for multiple utilities.

CM Evans explained the city requested the amendment to the PUD in order to realign the
easement. This increased the amount of land to be encumbered in the easement as well as the
trail alignment. The City will be working between now and second reading on a compromise.

INFORMATIONAL REPORTS:
Monthly Financial Report for February 2009

Commissioner Christian asked if the City Commission needs to make a recommendation to the
City Attorney for collecting the accounts. CA Morrison explained once the account meets a
certain criteria, the finance department refers the collections to the City Attorney’s office.
Different types of procedures are used. A payment plan is set up on some accounts, whereas
judgments or liens are placed on others.

Commissioner Polk asked if the City collects attorney fees from insurance companies. CA
Morrison stated attorney fees cannot be paid to a third party. The City must pursue the insurance
company first.

Commissioner Christian asked if the collection accounts are dropped annually by resolution. FD
Boop replied the written off accounts are presented to the City Commission annually, and
dropped if approved.

CITY ATTORNEY ITEMS: none

CITY MANAGER ITEMS:
CM Evans recognized Deputy City Manager Ed Smyth for his good and faithful service for the
City of Leesburg as he departs employment with the City.

ROLL CALL:

Commissioner Henderson – questioned the water source being local ground water or aquifer on
page five of the Water Alliance Survey. Environmental Services Director (ESD) Ray Sharp
explained the Florida Aquifer has an upper and lower part. The lower aquifer is not used as
much as the upper aquifer.

Commissioner Henderson asked what CFCA represents. ESD Sharp explained Central Florida
Coordination Area. The CFCA was formulated when St Johns, South Florida, and Southwest
Florida water management districts banded together to form one group. The purpose was to
modify conflicting requirement in each area.
MINUTES OF THE CITY COMMISSION MEETING HELD MARCH 23, 2009

Commissioner Christian – stated he had a few calls about Bike Feast this week. He picked up an
event area map while applying for a permit. He asked who approved the event boundaries, and if
the Community Development Corporation (CDC) was notified. CM Evans replied the boundaries
were set by the City. The City was told the property owners were notified and agreements were
obtained.

Commissioner Christian stated the City Commission should be the deciding factor in a dispute
instead of The Leesburg Partnership. The ordinance should be amended to outline the City
Commission should be the deciding factor.

Commissioner Polk – asked if the City is sending any employees to the Coreen Brown American
Recovery and Reinvestment Act Event. CM Evans replied no City employees will be attending.

Mayor Pro-Tem Knowles - none

ADJOURN:

Commissioner Christian moved to adjourn and Commissioner Henderson seconded the motion.
The meeting adjourned at 7:29 p.m.


                                           _______________________________________
                                           Mayor
ATTEST:


_________________________________
City Clerk

Teresa Bagwell                      ___
Recorder

MINUTES 090323

								
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